2016 AGM - Revision history

Cwc at 22:22, 24 November 2020

2020-11-24T22:22:41Z

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	== Attendance ==		== Attendance ==
	* Members (27): Adrian Pearce, Anna Vesala, Candace Boettger, Chris Chan, Chris Corrigan, Coreen, Derek Pluim, Geoff Hansen, Igor Arsovski, Jasmine Farahbakhsh, Jeff Davis, Jeremy ~~Sheperd~~, Jonathan Woelber, Justina Watt, Karl Tracksdorf, Keith McIsaac, Michael Cenkner, Nancy Milakovic, Nora Shea, Peter Verboom, Randy Haliza-DeLay, Robert Clinton, Ron Cherlet, Seraphim Constantine, Thomas McCallum, William Eady		* Members (27): Adrian Pearce, Anna Vesala, Candace Boettger, Chris Chan, Chris Corrigan, Coreen, Derek Pluim, Geoff Hansen, Igor Arsovski, Jasmine Farahbakhsh, Jeff Davis, Jeremy Shepherd, Jonathan Woelber, Justina Watt, Karl Tracksdorf, Keith McIsaac, Michael Cenkner, Nancy Milakovic, Nora Shea, Peter Verboom, Randy Haliza-DeLay, Robert Clinton, Ron Cherlet, Seraphim Constantine, Thomas McCallum, William Eady
	* Guests (1): Alec Forest		* Guests (1): Alec Forest
	* Meeting Chair: Nancy; Minutes: Anna; Food by: Nancy		* Meeting Chair: Nancy; Minutes: Anna; Food by: Nancy
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	* Overview of Election Process as per 2014 Bylaws.		* Overview of Election Process as per 2014 Bylaws.
	* Current board members serve to end of the term (Dec 1, 2016); new board members transition between now and Dec 1.		* Current board members serve to end of the term (Dec 1, 2016); new board members transition between now and Dec 1.
	* Candidates: Jeremy ~~Shepard~~, Jonathan Woelber, Michael Cenkner, Seraphim Constantine.		* Candidates: Jeremy Shepherd, Jonathan Woelber, Michael Cenkner, Seraphim Constantine.
	* Candidates made short speeches		* Candidates made short speeches
	* 5 positions open and 4 candidates therefore all candidates are acclaimed.		* 5 positions open and 4 candidates therefore all candidates are acclaimed.

	<span style="background: yellow;">Motion:</span> To recognize Jeremy ~~Shepard~~, Jonathan Woelber, Michael Cenkner, Seraphim Constantine, Adrian Pearce, Daniel Thompson, Derek Pluim, Geoff Hansen, Jasmine Farahbakhsh, Karl Tracksdorf, Nancy Milakovic as EBC board members for 2016-7. Moved by Robert, seconded by Geoff. '''Motion Carried.'''		<span style="background: yellow;">Motion:</span> To recognize Jeremy Shepherd, Jonathan Woelber, Michael Cenkner, Seraphim Constantine, Adrian Pearce, Daniel Thompson, Derek Pluim, Geoff Hansen, Jasmine Farahbakhsh, Karl Tracksdorf, Nancy Milakovic as EBC board members for 2016-7. Moved by Robert, seconded by Geoff. '''Motion Carried.'''

	<span style="background: yellow;">Motion:</span> To accept the resignation/completed term of Anna Vesala and Rachel Keglowitsch effective December 1, 2016. Moved by Adrian, seconded by Karl. '''Motion Carried.'''		<span style="background: yellow;">Motion:</span> To accept the resignation/completed term of Anna Vesala and Rachel Keglowitsch effective December 1, 2016. Moved by Adrian, seconded by Karl. '''Motion Carried.'''

Cwc at 10:23, 11 November 2017

2017-11-11T10:23:12Z

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	'''''These minutes ~~are not yet~~ approved~~. They are scheduled for review and approval~~ at the [~~http://edmontonbikes.ca/w/General_Meetings next~~ AGM].'''''		'''''These minutes were approved at the [[2017 AGM]].'''''

	== EBC Meeting Minutes for Annual General Meeting - October 2, 2016 ==		== EBC Meeting Minutes for Annual General Meeting - October 2, 2016 ==

Cwc at 19:53, 11 November 2016

2016-11-11T19:53:26Z

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	* Jack Grainge advocate award goes to '''Julie Kusiek'''.		* Jack Grainge advocate award goes to '''Julie Kusiek'''.
	** Julie Kusiek of Engage 106-76 and Queen Alexandra Cross Roads project. She has been instrumental in getting bike infrastructure in the QA neighbourhood, as well as more walkable and livable!		** Julie Kusiek of Engage 106-76 and Queen Alexandra Cross Roads project. She has been instrumental in getting bike infrastructure in the QA neighbourhood, as well as more walkable and livable!
	* Dale Allsop Award for significant contribution to BikeWorks awarded to ~~(tie)~~ '''Maria ~~Decruise~~-Smith'''.		* Dale Allsop Award for significant contribution to BikeWorks awarded to '''Maria Dacruz-Smith'''.
	** Maria has been a leader at BikeWorks North. She is a backbone to get things happening and get things done. When she comes in, she always finds things to do and put others to work. Everything is cleaned and organized. Her work ethic and incredible reliability and available when we put the call out.		** Maria has been a leader at BikeWorks North. She is a backbone to get things happening and get things done. When she comes in, she always finds things to do and put others to work. Everything is cleaned and organized. Her work ethic and incredible reliability and available when we put the call out.
	* Ian Helgesen Award goes to '''Mike Kim'''.		* Ian Helgesen Award goes to '''Mike Kim'''.

Cwc: /* Volunteer Awards (20 min) */

2016-10-14T15:06:46Z

Volunteer Awards (20 min)

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	** Aristotle: Huge personality, extremely energetic and enthusiastic, looking for how to get things done and make things happen.		** Aristotle: Huge personality, extremely energetic and enthusiastic, looking for how to get things done and make things happen.
	** Brian Dupuis: Long time BW volunteer. Helped with YCR2 this year, key volunteers with The Spoke, UpShift, very quiet and focused presence, organized this year's Tour De Perogy.		** Brian Dupuis: Long time BW volunteer. Helped with YCR2 this year, key volunteers with The Spoke, UpShift, very quiet and focused presence, organized this year's Tour De Perogy.
	** Keith ~~Shillinton~~ (Stantec): Stepped up from business community to partner with cycling community to show leadership where we needed it.		** Keith Shillington (Stantec): Stepped up from business community to partner with cycling community to show leadership where we needed it.
	** Thomas McCallum: Volunteer many many hours at BW and helping out with repairing the fence.		** Thomas McCallum: Volunteer many many hours at BW and helping out with repairing the fence.
	** Anna Vesala: Behind the scenes of an organization to keep the board together.		** Anna Vesala: Behind the scenes of an organization to keep the board together.
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	** Robert Clinton: Solid at BWN since it opened.		** Robert Clinton: Solid at BWN since it opened.
	** Candace: Integral to the Women, Trans, Gender Non-Binary Program! Thank you for your continued commitment and passion for this program.		** Candace: Integral to the Women, Trans, Gender Non-Binary Program! Thank you for your continued commitment and passion for this program.
	** Mouser: Fantastic volunteer, bike building, WTGNB program.
	* Jack Grainge advocate award goes to '''Julie Kusiek'''.		* Jack Grainge advocate award goes to '''Julie Kusiek'''.
	** Julie Kusiek of Engage 106-76 and Queen Alexandra Cross Roads project. She has been instrumental in getting bike infrastructure in the QA neighbourhood, as well as more walkable and livable!		** Julie Kusiek of Engage 106-76 and Queen Alexandra Cross Roads project. She has been instrumental in getting bike infrastructure in the QA neighbourhood, as well as more walkable and livable!

Anna Vesala at 01:00, 8 October 2016

2016-10-08T01:00:47Z

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	* Jon W addressed the members		* Jon W addressed the members
	* Update on charitable status application. Application was submitted to CRA in Dec 2015 but still in review by CRA.		* Update on charitable status application. Application was submitted to CRA in Dec 2015 but still in review by CRA.
	* You Can Ride ~~Two~~ (YCR2) program now has long term storage space for adapted loan bikes beginning today! The space is leased from Goodwill Industries on 168 St and 114 ave.		* You Can Ride 2 (YCR2) program now has long term storage space for adapted loan bikes beginning today! The space is leased from Goodwill Industries on 168 St and 114 ave.
	* Negotiated another three year lease for BikeWorks North shop space at 9305 111 ave.		* Negotiated another three year lease for BikeWorks North shop space at 9305 111 ave.
	* Governance - we have been working on several policies and procedures, financial responsibilities.		* Governance - we have been working on several policies and procedures, financial responsibilities.
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	** Mike is a regular BWS volunteer. He is there a lot! In past year, he has been amazing at helping out to pick up a shift, helping out when more people are needed, filling gaps, meeting the demand for services at the shop.		** Mike is a regular BWS volunteer. He is there a lot! In past year, he has been amazing at helping out to pick up a shift, helping out when more people are needed, filling gaps, meeting the demand for services at the shop.
	* Peter Pal Memorial Award for pivotal work "behind the scenes" especially for recycling awarded to '''Derek Flynn'''.		* Peter Pal Memorial Award for pivotal work "behind the scenes" especially for recycling awarded to '''Derek Flynn'''.
	** Derek has been a volunteer with The Spoke since it began. He has inspired so many youth, shared his love of life, and connecting to the participants with a positive impact. He brings so much to The Spoke! When not volunteering with The Spoke, he has also been volunteering with You Can Ride ~~Two~~.		** Derek has been a volunteer with The Spoke since it began. He has inspired so many youth, shared his love of life, and connecting to the participants with a positive impact. He brings so much to The Spoke! When not volunteering with The Spoke, he has also been volunteering with You Can Ride 2.
	* We must acknowledge all the other volunteers who contribute to every aspect of our organization! We are so blessed to have the energy and dedication of so many skilled and amazing people in our city! Thank you, all.		* We must acknowledge all the other volunteers who contribute to every aspect of our organization! We are so blessed to have the energy and dedication of so many skilled and amazing people in our city! Thank you, all.
	* New volunteer orientations are coming up on Oct 13 and 18!		* New volunteer orientations are coming up on Oct 13 and 18!

Anna Vesala: /* Attendance */

2016-10-08T00:59:03Z

Attendance

← Older revision		Revision as of 00:59, 8 October 2016
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	== Attendance ==		== Attendance ==
	* Members (27): Adrian Pearce, Anna Vesala, Candace Boettger, Chris Chan, Chris Corrigan, Coreen, Derek Pluim, Geoff Hansen, Igor Arsovski, Jasmine Farahbakhsh, Jeff Davis, Jeremy Sheperd, Jonathan Woelber, Justina Watt, Karl Tracksdorf, Keith McIsaac		* Members (27): Adrian Pearce, Anna Vesala, Candace Boettger, Chris Chan, Chris Corrigan, Coreen, Derek Pluim, Geoff Hansen, Igor Arsovski, Jasmine Farahbakhsh, Jeff Davis, Jeremy Sheperd, Jonathan Woelber, Justina Watt, Karl Tracksdorf, Keith McIsaac, Michael Cenkner, Nancy Milakovic, Nora Shea, Peter Verboom, Randy Haliza-DeLay, Robert Clinton, Ron Cherlet, Seraphim Constantine, Thomas McCallum, William Eady
	Michael Cenkner, Nancy Milakovic, Nora Shea, Peter Verboom, Randy Haliza-DeLay, Robert Clinton, Ron Cherlet, Seraphim Constantine, Thomas McCallum, William Eady
	* Guests (1): Alec Forest		* Guests (1): Alec Forest
	* Meeting Chair: Nancy; Minutes: Anna; Food by: Nancy		* Meeting Chair: Nancy; Minutes: Anna; Food by: Nancy

Anna Vesala: /* Attendance */

2016-10-08T00:58:42Z

Attendance

← Older revision		Revision as of 00:58, 8 October 2016
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	== Attendance ==		== Attendance ==
	* Members:		* Members (27): Adrian Pearce, Anna Vesala, Candace Boettger, Chris Chan, Chris Corrigan, Coreen, Derek Pluim, Geoff Hansen, Igor Arsovski, Jasmine Farahbakhsh, Jeff Davis, Jeremy Sheperd, Jonathan Woelber, Justina Watt, Karl Tracksdorf, Keith McIsaac
			Michael Cenkner, Nancy Milakovic, Nora Shea, Peter Verboom, Randy Haliza-DeLay, Robert Clinton, Ron Cherlet, Seraphim Constantine, Thomas McCallum, William Eady
			* Guests (1): Alec Forest
	* Meeting Chair: Nancy; Minutes: Anna; Food by: Nancy		* Meeting Chair: Nancy; Minutes: Anna; Food by: Nancy

Jonathan.Woelber: /* Budget 2016-7 (15 min) */

2016-10-04T19:39:57Z

Budget 2016-7 (15 min)

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	* Discussion:		* Discussion:
	** Q. Charitable Status. How will this change the financial picture? Geoff: If approved, we will be able to take donations from other charities, eg. Rotary Club (charity) would be able to donate to us; we will be able to apply for grants which are exclusive to charities; we will be able to issue tax receipts for donations. Downside: additional accounting; comply with more rigurous accounting to complete.		** Q. Charitable Status. How will this change the financial picture? Geoff: If approved, we will be able to take donations from other charities, eg. Rotary Club (charity) would be able to donate to us; we will be able to apply for grants which are exclusive to charities; we will be able to issue tax receipts for donations. Downside: additional accounting; comply with more rigurous accounting to complete.
	** Q. How does $25k capital cost differ from rent? Geoff: When we calculated our operational costs, we estimated $1,~~100~~. Jon: We were looking at comparable size space which was below market value, but was still $~~25k~~ per year, which is significantly more than $25k over three years. Also, Goodwill's mandate is a good match for EBC. As such, Goodwill can apply for grants which would double their capacity for matching funds if EBC is involved.		** Q. How does $25k capital cost differ from rent? Geoff: When we calculated our operational costs, we estimated $5,000 p.a. Jon: We were looking at comparable size space which was below market value, but was still $21.5k per year, which is significantly more than $25k over three years. Also, Goodwill's mandate is a good match for EBC. As such, Goodwill can apply for grants which would double their capacity for matching funds if EBC is involved.
	** Q. Has board discussed restrictions of charities? Geoff: Yes, considerable discussions. Board has concluded that the percentage of our time and resources going to "advocacy."		** Q. Has board discussed restrictions of charities? Geoff: Yes, considerable discussions. Board has concluded that the percentage of our time and resources currently going to "advocacy" is well below the 10% limit prescribed by charities legislation
	** Q. In Canada, is there regulation for charity vs not-for-profit which can be put toward administration vs operations? Jon: No limitations with exception of political activity/advocacy which has max of 10% of revenues. Charities are required to file an annual report but at their discretion would determine if we are approved to continue as a charity, but there are not defined limits for administration or other areas (other than advocacy). Would have to continue delivering same programming that we stated during our application, and advise them of any changes in advance of changing, adding, removing of programs.		** Q. In Canada, is there regulation for charity vs not-for-profit which can be put toward administration vs operations? Jon: No limitations with exception of political activity/advocacy which has max of 10% of revenues. Charities are required to file an annual report but at their discretion would determine if we are approved to continue as a charity, but there are not defined limits for administration or other areas (other than advocacy). Would have to continue delivering same programming that we stated during our application, and advise them of any changes in advance of changing, adding, removing of programs.
	** Q. If we're making bikes for kids, how does that affect our insurance? Chris: We disclose this to our insurance provider. We pay some additional theft insurance on some of our more expensive adapted bikes.		** Q. If we're making bikes for kids, how does that affect our insurance? Chris: We disclose this to our insurance provider. We pay some additional theft insurance on some of our more expensive adapted bikes.

Anna Vesala at 22:32, 3 October 2016

2016-10-03T22:32:50Z

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	<span style="background: yellow;">Motion:</span> To approve the annual report and 2015-6 financial statements as presented. Moved by Jeff Davis, seconded by Karl. '''Motion Carried.'''		<span style="background: yellow;">Motion:</span> To approve the annual report and 2015-6 financial statements as presented. Moved by Jeff Davis, seconded by Karl. '''Motion Carried.'''

	== Volunteer Awards (10 min)==		== Volunteer Awards (20 min)==
	* Coreen addressed the members.		* Coreen addressed the members.
	* Honourable Mentions:		* Honourable Mentions:

Anna Vesala: /* Board Elections (20 min) */

2016-10-03T22:32:05Z

Board Elections (20 min)

← Older revision		Revision as of 22:32, 3 October 2016
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	<span style="background: yellow;">Motion:</span> To recognize Jeremy Shepard, Jonathan Woelber, Michael Cenkner, Seraphim Constantine, Adrian Pearce, Daniel Thompson, Derek Pluim, Geoff Hansen, Jasmine Farahbakhsh, Karl Tracksdorf, Nancy Milakovic as EBC board members for 2016-7. Moved by Robert, seconded by Geoff. '''Motion Carried.'''		<span style="background: yellow;">Motion:</span> To recognize Jeremy Shepard, Jonathan Woelber, Michael Cenkner, Seraphim Constantine, Adrian Pearce, Daniel Thompson, Derek Pluim, Geoff Hansen, Jasmine Farahbakhsh, Karl Tracksdorf, Nancy Milakovic as EBC board members for 2016-7. Moved by Robert, seconded by Geoff. '''Motion Carried.'''

	<span style="background: yellow;">Motion:</span> To accept the resignation/completed term of Anna Vesala and Rachel Keglowitsch effective December 1, 2016. Moved by Adrian, seconded by Karl. '''Motion Carried.'''		<span style="background: yellow;">Motion:</span> To accept the resignation/completed term of Anna Vesala and Rachel Keglowitsch effective December 1, 2016. Moved by Adrian, seconded by Karl. '''Motion Carried.'''