2014 AGM - Revision history

Jonathan.Woelber at 18:02, 19 November 2015

2015-11-19T18:02:33Z

← Older revision		Revision as of 18:02, 19 November 2015
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	'''''These minutes were approved at the 2015 AGM.''''' ~~Reviewed and Approved by EBC Board~~		'''''These minutes were approved at the 2015 AGM.'''''

	~~_________________________~~
	~~Jonathan Woelber President~~


	~~_________________________~~
	~~Anna Vesala Secretary~~

	== EBC Meeting Minutes for Annual General Meeting 2014 ==		== EBC Meeting Minutes for Annual General Meeting 2014 ==

Jonathan.Woelber at 17:59, 19 November 2015

2015-11-19T17:59:48Z

← Older revision		Revision as of 17:59, 19 November 2015
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	'''''These minutes were approved at the 2015 AGM.'''''		'''''These minutes were approved at the 2015 AGM.''''' Reviewed and Approved by EBC Board

			_________________________
			Jonathan Woelber President


			_________________________
			Anna Vesala Secretary

	== EBC Meeting Minutes for Annual General Meeting 2014 ==		== EBC Meeting Minutes for Annual General Meeting 2014 ==

Anna Vesala at 15:55, 5 October 2015

2015-10-05T15:55:33Z

← Older revision		Revision as of 15:55, 5 October 2015
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	'''''These minutes ~~are not yet~~ approved~~. They are scheduled for review and approval~~ at the ~~[http://edmontonbikes.ca/w/General_Meetings next~~ AGM].'''''		'''''These minutes were approved at the 2015 AGM.'''''

	== EBC Meeting Minutes for Annual General Meeting 2014 ==		== EBC Meeting Minutes for Annual General Meeting 2014 ==

Cwc: /* Treasurer's Annual Report (15 min) */

2014-10-17T10:09:07Z

Treasurer's Annual Report (15 min)

← Older revision		Revision as of 10:09, 17 October 2014
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	* Overall turned a profit this year despite our plan to lose money		* Overall turned a profit this year despite our plan to lose money
	* You Can Ride 2 brings in fair bit of its own grant money which funds building of adapted bikes		* You Can Ride 2 brings in fair bit of its own grant money which funds building of adapted bikes
			* Year-end financial statements presented

			<span style="background: yellow;">Motion:</span> To approve the annual reports and financial statements as presented. Moved by Chris Corrigan, seconded by Keith H. '''Motion Carried.'''
	<span style="background: yellow;">Motion:</span> To approve the annual reports as presented. Moved by Chris Corrigan, seconded by Keith H. '''Motion Carried.'''

	=== Volunteer Awards (15 min)===		=== Volunteer Awards (15 min)===

Anna Vesala: /* Board Elections (20 min) */

2014-10-16T06:43:51Z

Board Elections (20 min)

← Older revision		Revision as of 06:43, 16 October 2014
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	** Winter cycling courses dates TBA		** Winter cycling courses dates TBA
	** Door prizes from our partners (Lucid Lifestyle, Carbon Environmental Boutique, Paint Spot) to Jonathan W, Janine H, Kevin S, Nancy, Chris Co.		** Door prizes from our partners (Lucid Lifestyle, Carbon Environmental Boutique, Paint Spot) to Jonathan W, Janine H, Kevin S, Nancy, Chris Co.


	* <span style="background: yellow;">Motion:</span> To recognize Jonathan Woelber, Alex Hindle, Leila Sidi, Anna Vesala as new/re-elected board members. Moved by Chris Corrigan, seconded by Bernadette B. '''Motion Carried.'''		* <span style="background: yellow;">Motion:</span> To recognize Jonathan Woelber, Alex Hindle, Leila Sidi, Anna Vesala as new/re-elected board members. Moved by Chris Corrigan, seconded by Bernadette B. '''Motion Carried.'''

Anna Vesala: /* Budget 2014 (15 min) */

2014-10-16T06:43:15Z

Budget 2014 (15 min)

← Older revision		Revision as of 06:43, 16 October 2014
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	* BikeWorks North renos - no extra money currently allocated. Tied to the lease discussions...		* BikeWorks North renos - no extra money currently allocated. Tied to the lease discussions...
	* Program Materials - $20k of the $22.3k will be for You Can Ride 2. Spoke will continue to supply food for participants.		* Program Materials - $20k of the $22.3k will be for You Can Ride 2. Spoke will continue to supply food for participants.
			* <span style="background: yellow;">Motion:</span> To approve the 2014-2015 Budget as presented. Moved by Kristen F., seconded by Bernadette B. '''Motion Carried.'''
	<span style="background: yellow;">Motion:</span> To approve the 2014-2015 Budget as presented. Moved by Kristen F., seconded by Bernadette B. '''Motion Carried.'''


	== New Business ==		== New Business ==

Anna Vesala: /* Volunteer Awards (15 min) */

2014-10-16T06:42:50Z

Volunteer Awards (15 min)

Anna Vesala: /* Special Resolution Bylaw Amendment (10 min) */

2014-10-16T06:41:28Z

Special Resolution Bylaw Amendment (10 min)

← Older revision		Revision as of 06:41, 16 October 2014
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	=== Special Resolution Bylaw Amendment (10 min)===		=== Special Resolution Bylaw Amendment (10 min)===
	* Kristen addressed the members.		* Kristen addressed the members.
	* Propose to change the [http://edmontonbikes.ca/w/Bylaws 2013 Bylaws] section titled Elections of Board of Directors (b) to read: “The Chair of the Nominations Committee shall present the names of the all nominees, who are members [delete: in good standing], which have been submitted to the committee for consideration at the AGM. Any member may nominate from the floor any member [delete: in good standing] who is present at the meeting, or who has indicated in writing his/her willingness to serve.		* Propose to change the [http://edmontonbikes.ca/w/Bylaws 2013 Bylaws] section titled Elections of Board of Directors (b) to read: <i>“The Chair of the Nominations Committee shall present the names of the all nominees, who are members [delete: in good standing], which have been submitted to the committee for consideration at the AGM. Any member may nominate from the floor any member [delete: in good standing] who is present at the meeting, or who has indicated in writing his/her willingness to serve." </i>
	** Related term from Membership (b)(iii): “Members in Good Standing = Regular Members who have been members for at least one calendar month [i.e. Aug 28, 2014] and any honorary members shall be considered members in good standing. A regular member who has lapsed for no more than six months [i.e. March 28, 2014 to present] shall also be considered a member in good standing immediately upon payment of their dues.”		** Related term from Membership (b)(iii): <i> “Members in Good Standing = Regular Members who have been members for at least one calendar month [i.e. Aug 28, 2014] and any honorary members shall be considered members in good standing. A regular member who has lapsed for no more than six months [i.e. March 28, 2014 to present] shall also be considered a member in good standing immediately upon payment of their dues.” </i>
	* Reasoning: Continue to give voting power to only members in good standing, thus minimizing the opportunity for a day-of takeover of the board by a new group. Board nominees would not need to be members in good standing.		* Reasoning: Continue to give voting power to only members in good standing, thus minimizing the opportunity for a day-of takeover of the board by a new group. Board nominees would not need to be members in good standing.

	* <span style="background: yellow;">Motion:</span> To change the current Bylaw section titled Elections of Board of Directors (b) to read: “The Chair of the Nominations Committee shall present the names of the all nominees who are members which have been submitted to the committee for consideration at the AGM. Any member may nominate from the floor any member who is present at the meeting, or who has indicated in writing his/her willingness to serve." Moved by Kristen F, seconded by Steve A. '''Motion Carried.'''		* <span style="background: yellow;">Motion:</span> To change the current Bylaw section titled Elections of Board of Directors (b) to read: <i>“The Chair of the Nominations Committee shall present the names of the all nominees who are members which have been submitted to the committee for consideration at the AGM. Any member may nominate from the floor any member who is present at the meeting, or who has indicated in writing his/her willingness to serve." </i> Moved by Kristen F, seconded by Steve A. '''Motion Carried.'''

	=== Board Elections (20 min)===		=== Board Elections (20 min)===

Anna Vesala: /* Special Resolution Bylaw Amendment (10 min) */

2014-10-16T06:40:10Z

Special Resolution Bylaw Amendment (10 min)

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	=== Special Resolution Bylaw Amendment (10 min)===		=== Special Resolution Bylaw Amendment (10 min)===
	* Kristen addressed the members.		* Kristen addressed the members.
	* Propose to change the ~~current Bylaw~~ section titled Elections of Board of Directors (b) to read: “The Chair of the Nominations Committee shall present the names of the all nominees, who are members [delete: in good standing], which have been submitted to the committee for consideration at the AGM. Any member may nominate from the floor any member [delete: in good standing] who is present at the meeting, or who has indicated in writing his/her willingness to serve.		* Propose to change the [http://edmontonbikes.ca/w/Bylaws 2013 Bylaws] section titled Elections of Board of Directors (b) to read: “The Chair of the Nominations Committee shall present the names of the all nominees, who are members [delete: in good standing], which have been submitted to the committee for consideration at the AGM. Any member may nominate from the floor any member [delete: in good standing] who is present at the meeting, or who has indicated in writing his/her willingness to serve.
	** Related term from Membership (b)(iii): “Members in Good Standing = Regular Members who have been members for at least one calendar month [i.e. Aug 28, 2014] and any honorary members shall be considered members in good standing. A regular member who has lapsed for no more than six months [i.e. March 28, 2014 to present] shall also be considered a member in good standing immediately upon payment of their dues.”		** Related term from Membership (b)(iii): “Members in Good Standing = Regular Members who have been members for at least one calendar month [i.e. Aug 28, 2014] and any honorary members shall be considered members in good standing. A regular member who has lapsed for no more than six months [i.e. March 28, 2014 to present] shall also be considered a member in good standing immediately upon payment of their dues.”
	* Reasoning: Continue to give voting power to only members in good standing, thus minimizing the opportunity for a day-of takeover of the board by a new group. Board nominees would not need to be members in good standing.		* Reasoning: Continue to give voting power to only members in good standing, thus minimizing the opportunity for a day-of takeover of the board by a new group. Board nominees would not need to be members in good standing.

Anna Vesala: /* Special Resolution Bylaw Amendment (10 min) */

2014-10-16T06:37:10Z

Special Resolution Bylaw Amendment (10 min)

← Older revision		Revision as of 06:37, 16 October 2014
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	* Reasoning: Continue to give voting power to only members in good standing, thus minimizing the opportunity for a day-of takeover of the board by a new group. Board nominees would not need to be members in good standing.		* Reasoning: Continue to give voting power to only members in good standing, thus minimizing the opportunity for a day-of takeover of the board by a new group. Board nominees would not need to be members in good standing.

	* <span style="background: yellow;">Motion:</span> To change the current Bylaw section titled Elections of Board of Directors (b) to read: “The Chair of the Nominations Committee shall present the names of the all nominees who are members which have been submitted to the committee for consideration at the AGM. Any member may nominate from the floor any member who is present at the meeting, or who has indicated in writing his/her willingness to serve." Moved by Kristen F, seconded by Steve A. '''Motion Carried.''''		* <span style="background: yellow;">Motion:</span> To change the current Bylaw section titled Elections of Board of Directors (b) to read: “The Chair of the Nominations Committee shall present the names of the all nominees who are members which have been submitted to the committee for consideration at the AGM. Any member may nominate from the floor any member who is present at the meeting, or who has indicated in writing his/her willingness to serve." Moved by Kristen F, seconded by Steve A. '''Motion Carried.'''

	=== Board Elections (20 min)===		=== Board Elections (20 min)===

← Older revision		Revision as of 06:42, 16 October 2014
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	=== Volunteer Awards (15 min)===		=== Volunteer Awards (15 min)===
	* Coreen addressed the members		* Coreen addressed the members
	* Jack Grainge Award advocate award goes to Tyler Golly.		* Jack Grainge Award advocate award goes to '''Tyler Golly'''.
	** Tyler is a City employee. Working within the city administration to move bicycle infrastructure funded and implemented. He has been a key figure in getting cycling on the agenda.		** Tyler is a City employee. Working within the city administration to move bicycle infrastructure funded and implemented. He has been a key figure in getting cycling on the agenda.
	* Dale Allsop Award for significant contribution to BikeWorks awarded to Don Holmes.		* Dale Allsop Award for significant contribution to BikeWorks awarded to '''Don Holmes'''.
	** During crazy year of BikeWorks South renovations, we received the professional advice and leadership from Don. He has worked as a contractor and building things for his entire life. He was taking time off work and decided to help with BikeWorks renos. We were continuously blown away by his generosity, creativity, imagination, and energy. We are eternally grateful for Don’s contribution to our shop and to our organization		** During crazy year of BikeWorks South renovations, we received the professional advice and leadership from Don. He has worked as a contractor and building things for his entire life. He was taking time off work and decided to help with BikeWorks renos. We were continuously blown away by his generosity, creativity, imagination, and energy. We are eternally grateful for Don’s contribution to our shop and to our organization
	* Ian Helgesen Award for embodying the spirit of making people feel welcomed, being committed to helping others awarded to Robert Clinton.		* Ian Helgesen Award for embodying the spirit of making people feel welcomed, being committed to helping others awarded to '''Robert Clinton'''.
	** This year’s renos at BikeWorks South left little staff time to manage BikeWorks North. Robert stepped up to help organize and coordinate BikeWorks North, which as we have heard in the Executive Director report and financial report, the North shop did extremely well and was extremely busy!		** This year’s renos at BikeWorks South left little staff time to manage BikeWorks North. Robert stepped up to help organize and coordinate BikeWorks North, which as we have heard in the Executive Director report and financial report, the North shop did extremely well and was extremely busy!
	* Peter Pal Award for pivotal work "behind the scenes" especially for recycling awarded to Jan Przysiezniak		* Peter Pal Award for pivotal work "behind the scenes" especially for recycling awarded to '''Jan Przysiezniak'''
	** Jan comes in to go through all the recycling to find the gems that he then takes home to build into all kinds of bicycle art, repurposed bicycle bits, and so may other things. He has been a dedicated volunteer for several decades and always committed to efficient resource reuse and recycling.		** Jan comes in to go through all the recycling to find the gems that he then takes home to build into all kinds of bicycle art, repurposed bicycle bits, and so may other things. He has been a dedicated volunteer for several decades and always committed to efficient resource reuse and recycling.
	* We must acknowledge all the other volunteers who contribute to every aspect of our organization! We are so blessed to have the energy and dedication of so many skilled and amazing people in our city! Thank you, all.		* We must acknowledge all the other volunteers who contribute to every aspect of our organization! We are so blessed to have the energy and dedication of so many skilled and amazing people in our city! Thank you, all.
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	Intermission / Health Break		Intermission / Health Break


	=== Budget 2014 (15 min)===		=== Budget 2014 (15 min)===