View source for Board Minutes February 2014

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for February 19, 2014 ==

Board meetings are open to the EBC members and the public.

* Location: room 262, Education South, University of Alberta main campus
* Start Time: 6:30pm

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Sarah
* Minute-taker: Anna
* Food by: Chris Corrigan
* Board attendance: 
* Staff attendance:
* Regrets: Bernadette
* Absent:
* Guests: Tara & Phil (Spoke)

== Call to Order ==
* Meeting called to order by    at    pm.

== Approval of Agenda ==
* <span style="background: yellow;">Motion:</span> To approve agenda. Motioned by . Seconded by . '''Motion Failed/Carried.'''

== Approval of Last Month's Minutes ==
* <span style="background: yellow;">Motion:</span> To approve January 2014 minutes. Motioned by . Seconded by . '''Motion Failed/Carried.'''

== Logistics for Next Meeting ==
* Date: Wed March 19
* Location: room 262, Ed South, U of A
* Chair:
* Minute-taker:
* Food by:

== Reports ==

=== President's Report (__ min)===
[[President's Report (Month) (Year)|President's Report]] 
* Discussion notes:
**
**

* <span style="background: yellow;">Motion:</span> To return/approve the (month)(year) President's report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''
* <span style="background: lime;">Action Items:</span> '''Name''' will... by (deadline)

=== Treasurer's Report (__ min)===
* [[Treasurer's Report (Month) (Year)|Treasurer's Report]] 
* Discussion notes:
**
**

* <span style="background: yellow;">Motion:</span> To return/approve the (month)(year) Treasurer's report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''
* <span style="background: lime;">Action Items:</span> '''Name''' will... by (deadline)

=== Executive Director's Report (__min)===
* [https://docs.google.com/a/edmontonbikes.ca/document/d/1sovqBZiCOCiadi_U6A49r7ZblRC8Wcx0sI2CFnWZg1Q/edit#heading=h.tfioge1ewak5 ED December 2013 Report] covering Dec 18-31, submitted Jan 21, therefore be reviewed at Feb meeting. 
* [ED January 2014 Report] covering Jan 1-30 
* Discussion notes:
**
**

* <span style="background: yellow;">Motion:</span> To return/approve the (month)(year) ED report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''
* <span style="background: lime;">Action Items:</span> '''Name''' will... by (deadline)

=== BikeWorks Report (__ min)===
[[BikeWorks Report (Month) (Year)|BikeWorks Report]]
* Discussion notes:
**
**

* <span style="background: yellow;">Motion:</span> To return/approve the (month)(year) BikeWorks report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''
* <span style="background: lime;">Action Items:</span> '''Name''' will... by (deadline)

=== Strategic Planning Committee Report (__ min)===
[Strategic Planning Committee Report (Month) (Year)]
* Discussion notes:
**
**

* <span style="background: yellow;">Motion:</span> To return/approve the (month)(year) Strategic Planning Committee report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''
* <span style="background: lime;">Action Items:</span> '''Name''' will... by (deadline)

=== H.R. Committee Report (__ min)===
[H.R. Committee Report (Month) (Year)]
* Discussion notes:
**
**

* <span style="background: yellow;">Motion:</span> To return/approve the (month)(year) H.R. Committee report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''
* <span style="background: lime;">Action Items:</span> '''Name''' will... by (deadline)

=== Advocacy Committee Report (__ min)===
[Advocacy Committee Report (Month) (Year)]
* Discussion notes:
**
**

* <span style="background: yellow;">Motion:</span> To return/approve the (month)(year) Advocacy Committee report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''
* <span style="background: lime;">Action Items:</span> '''Name''' will... by (deadline)

=== Policy Committee Report (__ min)===
[Policy Committee Report (Month) (Year)]
* Discussion notes:
**
**

* <span style="background: yellow;">Motion:</span> To return/approve the (month)(year) Policy Committee report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''
* <span style="background: lime;">Action Items:</span> '''Name''' will... by (deadline)


== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' log your [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AkwWWHPTzO0vdG1IdkU4UmJEZkExaFlSakpQdkR4bWc&usp=drive_web#gid=0 2014 board volunteer hours] for the past month.
* Oct 2013: '''Anna''' to make record of what to do for next AGM.
* Nov 2013: '''Chris Corrigan''' to change email name back to "Chris Corrigan" (not "EBC Board Mail").
* Nov 2013: '''Executive Committee''' (Leila, Sarah, Anna, Meghan) will pursue a credit card for EBC by December 1st, in the name of the Executive Director, with Servus Credit Union.
* Dec 2013: '''Sarah''' will create a google doc for charitable status barriers & needs (strategic planning collaboration).
* Jan 2014: '''Board''' to review and comment on proposed [https://docs.google.com/a/edmontonbikes.ca/document/d/1x0_YAjGdQD3Q3EUVKc73ZcjBVckcmmEhUwVsXTcj068/edit draft Policy Development and Implementation] by Wed Jan 29 so Policy Committee can move forward. 
* Jan 2014: '''Board''' to take pics and write bios for website.
* Jan 2014: '''Committee chairs''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.
* Jan 2014: '''Anna''' to buy lunch for 2 facilitators at board development workshop.
* Jan 2014: '''Kristen''' present proposed bylaw change at AGM 2014.
* Jan 2014: '''Chris Chan''' will submit an updated budget to CFEP.
* Jan 2014: '''Chris Chan''' will get quote for roll shutters.
* Jan 2014: '''Meghan''' will look at options for splitting the Winter Cycling Congress budget into various line items by Feb meeting.
* Jan 2014: '''Caylie''' will take on paper work to apply and go forward with the CSL internship. '''Sarah''' is interested in leading with any mentorship that is involved. '''COMPLETED''' - application submitted Jan. 24, 2014 - matching process will occur June/July 2014, and projects will not begin until January 2015
* Jan 2014: '''Steve''' will offer board position to Derek via email this week and update board

'''COMPLETED:'''
*
*

=== Business Item 1 (__ min)===
*
* Discussion notes:
**
**

* <span style="background: yellow;">Motion:</span> To    . Motioned by . Seconded by . '''Motion Failed/Carried.'''
* <span style="background: lime;">Action Items:</span> '''Name''' will... by (deadline)

=== Business Item 2 (__ min)===
*
* Discussion notes:
**
**

* <span style="background: yellow;">Motion:</span> To    . Motioned by . Seconded by . '''Motion Failed/Carried.'''
* <span style="background: lime;">Action Items:</span> '''Name''' will... by (deadline)

== New Business ==

=== Overview of the spoke program with Tara, Phil - 6:45pm (25 min)===
* EBC website info about the spoke: [http://edmontonbikes.ca/services/youth-adapted-services/the-spoke/ http://edmontonbikes.ca/services/youth-adapted-services/the-spoke/]
* The spoke facebook page: [https://www.facebook.com/TheSpokeEBC https://www.facebook.com/TheSpokeEBC]
* [https://drive.google.com/a/edmontonbikes.ca/?tab=mo#folders/0ByPA_mxTBvz1b281bU5hcmlpbms Internal folder for the spoke] on google drive, notably the [https://docs.google.com/a/edmontonbikes.ca/presentation/d/1cF7EVtxkft7vg2GLC5uIl3953h5z3HMSTn2ltd4EDjQ/edit#slide=id.gf83021e6_097 volunteer orientation presentation].
* Discussion notes:
**
**

* <span style="background: yellow;">Motion:</span> To    . Motioned by . Seconded by . '''Motion Failed/Carried.'''
* <span style="background: lime;">Action Items:</span> '''Name''' will... by (deadline)

=== New Business Item 2 (__ min)===
*
* Discussion notes:
**
**

* <span style="background: yellow;">Motion:</span> To    . Motioned by . Seconded by . '''Motion Failed/Carried.'''
* <span style="background: lime;">Action Items:</span> '''Name''' will... by (deadline)


== <i>In Camera</i> Session (__ min)==
* <span style="background: yellow;">Motion:</span> To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. Motioned by . Seconded by . '''Motion Failed/Carried.'''
* Please list how long you believe your topic will take to discuss:
**
**

== Adjournment ==
* <span style="background: yellow;">Motion:</span> To adjourn the meeting. Motioned by . Seconded by . '''Motion Failed/Carried.'''

[[Category:minutes]]
[[Category:2013-2014 Board minutes]]