https://apps.bikeedmonton.ca/w/api.php?action=feedcontributions&feedformat=atom&user=Stephen.paskaluk 2026-06-28T09:50:52Z User contributions MediaWiki 1.41.0 https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_March_2024&diff=7357 2024-03-12T03:21:29Z

<p>Stephen.paskaluk: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for March 2024 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Google Meet<br /> * Start Time: 7:00 pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Stephen<br /> * Minute-taker: Adam<br /> * Board attendance: Keith, Marcel, Matthew, Derek, Colin, Sarah, Daniel<br /> * Staff attendance: Coreen, Alex, Vaughan<br /> * Regrets: <br /> * Absent:<br /> * Guests: <br /> <br /> == Call to Order ==<br /> * Meeting called to order by at 7:13 pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: April 8, 2024<br /> * Location: Google Meet<br /> * Chair:<br /> * Minute-taker:<br /> <br /> === President's Report ===<br /> *Verbal report: MacEwan lease was expanded. Signing authority was changed over. Will soon have lease on storage space (Sarah working to draft it, which Marcel will need for the casino people). President attended one event at Winter Cycling Congress.<br /> <br /> === Treasurer's Report ===<br /> $21,700 surplus in January, thanks to donations, which are now at $48k on the year (already $15k over target for the year). Salary/wages now down $3k per 2 weeks with Greg gone, now at ~$7300 (will go up slightly). Operating acct balance $30k (pending an upcoming payroll, and that includes $ from the winter bike tire program). We owe $6k to Bergeron and $7k to CRA-- repayment is planned. Casino acct is at $50k. Will soon be paying $8300/mo out of casino acct (with the expanded spaces on north side). He will make sure AGLC is ok with board member Matt receiving our sublease payments on the storage space. He's also going to try to start making utility payments out of the casino acct. Loan repayment ~$550/month to board member Adam will start in May. He's letting the Mastercard run some balance for the time being. We are still waiting for matching $5k from the AB govt crowd-funding platform.<br /> <br /> Marcel went over the comparative statement prepared by book-keeper Robin. <br /> <br /> === Finance Committee Report ===<br /> None today.<br /> <br /> === Bargaining Committee Update ===<br /> They've met with Denise, and have more meetings scheduled. They are asking CUPE to restart negotiations.<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this March agenda, the February 2024 [https://apps.bikeedmonton.ca/w/Board_Minutes_February_2024], and reports as presented<br /> |first= Keith<br /> |second= Sarah<br /> |yes= <br /> |no= none<br /> |abstain= none<br /> |result=pass<br /> }}<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting, Reminders (5 min)===<br /> * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1eS3VmWxQk-iDWLC4ujnfvp6QUoIbIiPelcgm6EuIbFU/edit?usp=sharing volunteer hours] for the past month.<br /> * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use &quot;Bike Edmonton Internal&quot; calendar)<br /> * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.<br /> * Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]<br /> * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]<br /> <br /> === South Shop ===<br /> * February 15 conditions cleared, still conditions for March 15. Looks like it will go forward, meaning the South shop will close in about 6 weeks. They will message this news to members once the landlord formally gives us notice. Coreen says shop managers are working on moving plans and will make their asks of Board, volunteers, and members when the time comes. There will not be a blowout sale, high-value items will be moved North, some items donated to Bike Library on campus, some culling.<br /> <br /> === Downtown Shop Annex and Storage ===<br /> * Entered into new lease with Macewan with extra space, access as of March 7th, hopefully the rent increases formally April 1st.<br /> * Agreement expected this week for storage space.<br /> <br /> === Finance Audit ===<br /> * Email invitation nearly ready, offering members a chance to be part of the audit. Marcel will ask Chris how to do that.<br /> * Audit plan prepared, does timeline need to be revised? Naz's projected timeline was to be done end of March. So ... yes.<br /> <br /> === CIOG Grant ===<br /> * Marcel is working on it. Background: it's an ideal grant to get, as it's for operating $, with less strings attached. Should be for helping marginalized communities. One challenge is that we did not file a report for the last time we got it in 2022 (which was justified because at that time you didn't file that report until you applied the next year), but Marcel sent that in last week, and received acknowledgement from a City employee Lise at it seems to meet the requirements. Marcel got help from previous employee Molly in making sure his information was accurate. He's now working on the new application, which is due next Wednesday. Molly was not optimistic we would get funding this year, but feels it's important to submit, at least to &quot;put our foot in the door for next year.&quot; (Alex mentions that Chris feels we have a decent change of getting the grant).<br /> <br /> === OSBA Window Repair Grant ===<br /> * Staff has provided necessary info, Stephen to coordinate the last of the forms.<br /> <br /> === Property Tax Exemption ===<br /> * Completed for South Shop. Marcel will tell them when we have a firm move-out date.<br /> * Status for Downtown? We're probably waiting to send them the new lease.<br /> <br /> === Pop-up store options ===<br /> * Marcel &amp; Keith talked to Old Strathcona farmer's market about a pop-up, they made a counter-proposal for us to run bike valet parking. They also offered us a free booth once a month to promote Bike Edmonton in the market. He also reached out to Earth's General Store, with some positive response. When he gets some more-concrete leads, he'll take it back to the shop managers to talk about what could work-- Coreen welcomed him to CC them as he goes, and he will send them his notes so far.<br /> <br /> '''COMPLETED'''<br /> <br /> === Transfer of signing authority ===<br /> * Stephen and Keith now have signing authority, in addition to Marcel<br /> * Need updated list of info from all of Board, email to follow<br /> <br /> === Winter Cycling Congress ===<br /> * Some board members attended. Keith heard positive feedback on our shops, and on our shop managers who presented. Coreen shared a moment near the end of the event where some old-time EBC people were assembled and had a moment of 'wow, look how far we've come.' It was a moment to savour. And our shop managers' fees were waived!<br /> <br /> <br /> === Crowdfunding Campaign ===<br /> * Donor thank-you email sent. And 6 people took advantage of our discount code for Winter Cycling Congress.<br /> <br /> === War on Cars and About Here/Shifter/Oh The Urbanity Events ===<br /> * No comments.<br /> <br /> === WCB Annual Report ===<br /> * Robin complete it.<br /> <br /> == New Business ==<br /> <br /> === Filling Secretary Position ===<br /> * Adam volunteers.<br /> <br /> {{Motion<br /> |motion= Adam Burgess is named Secretary.<br /> |first= Keith<br /> |second= Matt<br /> |yes= Keith, Stephen, Adam, Matt, Sarah, Heather, Marcel, Daniel, Derek<br /> |no= none<br /> |abstain= none<br /> |result=pass<br /> }}<br /> <br /> === HR Committee ===<br /> * Should not be controversial that we need this. Keith, Colin, Matt, Derek volunteer to constitute this committee.<br /> <br /> {{Motion<br /> |motion= That Keith, Colin, Matt, and Derek form an HR committee.<br /> |first= Keith<br /> |second= Colin<br /> |yes= all<br /> |no= none<br /> |abstain= none<br /> |result=pass<br /> }}<br /> <br /> === Bike Month Movie &amp; Outreach generally ===<br /> * Ken Amesbury (spelling?) emailled the board wanting to start such a thing, Marcel referred him to counsellor Janz, hasn't heard anything since, will follow up. He is also excited to do T-shirts, all kind of stuff (says Keith). <br /> <br /> * We might want a committee for community events and outreach work, a Community Engagement Committee. This will be sort of an operations/volunteer committee (that perhaps staff should organize) rather than a board/governance committee. Requests for bike racks and volunteer mechanics for events are already coming in, and this could give us capacity to respond to these requests, schedule, manage materials and volunteers. Coreen mentions that the City is giving grants to schools to upgrade bike parking, and that could be something we could partner on (our bike rack sales is on the back burner currently, this could revive that). Heather wonders if in addition to selling bike racks we could sell our expertise on selection and placement, i.e. a consultation fee-- just put it on the website and see what happens. Coreen thinks that's an interesting idea, we have also offered installation in the past (which a volunteer George did for an honorarium). Coreen says staff would have to talk amongst themselves about it, but they would need more hours in order to take on any of this program work in addition to running the shops this summer. Adam is skeptical that we have the capacity to offer all this outreach and programming without an ED this year. Alex would love to see Bike Edmonton offer all these things and is sad that our capacity is diminished and always wants to say yes, but the reality is we used to have Molly and others writing grants and doing a lot of work, and there will be some extra staff time to support that at some point if there are multiple managers and one shop, but perhaps not this summer while everything is in transition. Sarah feels that we're entering peak monetization season, and if we don't do so we'll be short funds come the winter; with the revenue projections provided by Coreen, Sarah doesn't think we make it through next winter. Alex feels members need more benefits. In conclusion, it was decided that we need to reflect on this.<br /> <br /> === Ghost Bikes ===<br /> <br /> * We will contact City Transport team next time we put one up to make sure it's in a safe location that can be kept up longer and won't distract people.<br /> <br /> === Waste Reduction and Reuse Grant ===<br /> <br /> * Will be submitted soon. Heather has talked with staff. We have a good chance of getting funding. Could not be done as a Spring problem, as originally designed by Molly, Heather has some ideas for stretching it out more over a year. The proposal is to train volunteers at up to 5 community leagues to basic maintenance and repair and then become advocates for bike re-use in that neighborhood. It would not rely on staff time, but rather on recruiting a volunteer, and should be revenue-neutral. Adam pointed out that there are also revenue-positive programs as above that rely on volunteer resources and are in question, as above. Coreen feels she's discussed the program with Heather and feels the needs are realistic. Adam acknowledges that writing grants is a good in and of itself; if it can't be delivered then we give the money back.<br /> <br /> === CIP Grant Reporting ===<br /> <br /> * Stephen will reply to their inquiry. Marcel will connect him to Molly to gather accurate details on what was done.<br /> <br /> == &lt;i&gt;In Camera&lt;/i&gt; Session ==<br /> {{Motion<br /> |motion=To move &lt;i&gt;in camera&lt;/i&gt;.<br /> |first= Matt<br /> |second= Marcel<br /> |yes=<br /> |no= none<br /> |abstain= none<br /> |result= passed<br /> }}<br /> <br /> {{Motion<br /> |motion=To move out of camera]&lt;/i&gt; discussion.<br /> |first= Adam<br /> |second= Stephen<br /> |yes=<br /> |no= none<br /> |abstain= none<br /> |result= passed<br /> }}<br /> <br /> <br /> Adjourned at pm<br /> <br /> [[Category:minutes]]<br /> [[Category:2023-2024 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_March_2024&diff=7356 2024-03-12T02:56:27Z

<p>Stephen.paskaluk: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for March 2024 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Google Meet<br /> * Start Time: 7:00 pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Stephen<br /> * Minute-taker: Adam<br /> * Board attendance: Keith, Marcel, Matthew, Derek, Colin, Sarah, Daniel<br /> * Staff attendance: Coreen, Alex, Vaughan<br /> * Regrets: <br /> * Absent:<br /> * Guests: <br /> <br /> == Call to Order ==<br /> * Meeting called to order by at 7:13 pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: April 8, 2024<br /> * Location: Google Meet<br /> * Chair:<br /> * Minute-taker:<br /> <br /> === President's Report ===<br /> *Verbal report: MacEwan lease was expanded. Signing authority was changed over. Will soon have lease on storage space (Sarah working to draft it, which Marcel will need for the casino people). President attended one event at Winter Cycling Congress.<br /> <br /> === Treasurer's Report ===<br /> $21,700 surplus in January, thanks to donations, which are now at $48k on the year (already $15k over target for the year). Salary/wages now down $3k per 2 weeks with Greg gone, now at ~$7300 (will go up slightly). Operating acct balance $30k (pending an upcoming payroll, and that includes $ from the winter bike tire program). We owe $6k to Bergeron and $7k to CRA-- repayment is planned. Casino acct is at $50k. Will soon be paying $8300/mo out of casino acct (with the expanded spaces on north side). He will make sure AGLC is ok with board member Matt receiving our sublease payments on the storage space. He's also going to try to start making utility payments out of the casino acct. Loan repayment ~$550/month to board member Adam will start in May. He's letting the Mastercard run some balance for the time being. We are still waiting for matching $5k from the AB govt crowd-funding platform.<br /> <br /> Marcel went over the comparative statement prepared by book-keeper Robin. <br /> <br /> === Finance Committee Report ===<br /> None today.<br /> <br /> === Bargaining Committee Update ===<br /> They've met with Denise, and have more meetings scheduled. They are asking CUPE to restart negotiations.<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this March agenda, the February 2024 [https://apps.bikeedmonton.ca/w/Board_Minutes_February_2024], and reports as presented<br /> |first= Keith<br /> |second= Sarah<br /> |yes= <br /> |no= none<br /> |abstain= none<br /> |result=pass<br /> }}<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting, Reminders (5 min)===<br /> * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1eS3VmWxQk-iDWLC4ujnfvp6QUoIbIiPelcgm6EuIbFU/edit?usp=sharing volunteer hours] for the past month.<br /> * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use &quot;Bike Edmonton Internal&quot; calendar)<br /> * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.<br /> * Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]<br /> * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]<br /> <br /> === South Shop ===<br /> * February 15 conditions cleared, still conditions for March 15. Looks like it will go forward, meaning the South shop will close in about 6 weeks. They will message this news to members once the landlord formally gives us notice. Coreen says shop managers are working on moving plans and will make their asks of Board, volunteers, and members when the time comes. There will not be a blowout sale, high-value items will be moved North, some items donated to Bike Library on campus, some culling.<br /> <br /> === Downtown Shop Annex and Storage ===<br /> * Entered into new lease with Macewan with extra space, access as of March 7th, hopefully the rent increases formally April 1st.<br /> * Agreement expected this week for storage space.<br /> <br /> === Finance Audit ===<br /> * Email invitation nearly ready, offering members a chance to be part of the audit. Marcel will ask Chris how to do that.<br /> * Audit plan prepared, does timeline need to be revised? Naz's projected timeline was to be done end of March. So ... yes.<br /> <br /> === CIOG Grant ===<br /> * Marcel is working on it. Background: it's an ideal grant to get, as it's for operating $, with less strings attached. Should be for helping marginalized communities. One challenge is that we did not file a report for the last time we got it in 2022 (which was justified because at that time you didn't file that report until you applied the next year), but Marcel sent that in last week, and received acknowledgement from a City employee Lise at it seems to meet the requirements. Marcel got help from previous employee Molly in making sure his information was accurate. He's now working on the new application, which is due next Wednesday. Molly was not optimistic we would get funding this year, but feels it's important to submit, at least to &quot;put our foot in the door for next year.&quot; (Alex mentions that Chris feels we have a decent change of getting the grant).<br /> <br /> === OSBA Window Repair Grant ===<br /> * Staff has provided necessary info, Stephen to coordinate the last of the forms.<br /> <br /> === Property Tax Exemption ===<br /> * Completed for South Shop. Marcel will tell them when we have a firm move-out date.<br /> * Status for Downtown? We're probably waiting to send them the new lease.<br /> <br /> === Pop-up store options ===<br /> * Marcel &amp; Keith talked to Old Strathcona farmer's market about a pop-up, they made a counter-proposal for us to run bike valet parking. They also offered us a free booth once a month to promote Bike Edmonton in the market. He also reached out to Earth's General Store, with some positive response. When he gets some more-concrete leads, he'll take it back to the shop managers to talk about what could work-- Coreen welcomed him to CC them as he goes, and he will send them his notes so far.<br /> <br /> '''COMPLETED'''<br /> <br /> === Transfer of signing authority ===<br /> * Stephen and Keith now have signing authority, in addition to Marcel<br /> * Need updated list of info from all of Board, email to follow<br /> <br /> === Winter Cycling Congress ===<br /> * Some board members attended. Keith heard positive feedback on our shops, and on our shop managers who presented. Coreen shared a moment near the end of the event where some old-time EBC people were assembled and had a moment of 'wow, look how far we've come.' It was a moment to savour. And our shop managers' fees were waived!<br /> <br /> <br /> === Crowdfunding Campaign ===<br /> * Donor thank-you email sent. And 6 people took advantage of our discount code for Winter Cycling Congress.<br /> <br /> === War on Cars and About Here/Shifter/Oh The Urbanity Events ===<br /> * No comments.<br /> <br /> === WCB Annual Report ===<br /> * Robin complete it.<br /> <br /> == New Business ==<br /> <br /> === Filling Secretary Position ===<br /> * Adam volunteers.<br /> <br /> {{Motion<br /> |motion= Adam Burgess is named Secretary.<br /> |first= Keith<br /> |second= Matt<br /> |yes= Keith, Stephen, Adam, Matt, Sarah, Heather, Marcel, Daniel, Derek<br /> |no= none<br /> |abstain= none<br /> |result=pass<br /> }}<br /> <br /> === HR Committee ===<br /> * Should not be controversial that we need this. Keith, Colin, Matt, Derek volunteer to constitute this committee.<br /> <br /> {{Motion<br /> |motion= That Keith, Colin, Matt, and Derek form an HR committee.<br /> |first= Keith<br /> |second= Colin<br /> |yes= all<br /> |no= none<br /> |abstain= none<br /> |result=pass<br /> }}<br /> <br /> === Bike Month Movie &amp; Outreach generally ===<br /> * Ken Amesbury (spelling?) emailled the board wanting to start such a thing, Marcel referred him to counsellor Janz, hasn't heard anything since, will follow up. He is also excited to do T-shirts, all kind of stuff (says Keith). <br /> <br /> * We might want a committee for community events and outreach work, a Community Engagement Committee. This will be sort of an operations/volunteer committee (that perhaps staff should organize) rather than a board/governance committee. Requests for bike racks and volunteer mechanics for events are already coming in, and this could give us capacity to respond to these requests, schedule, manage materials and volunteers. Coreen mentions that the City if giving grants to schools to upgrade bike parking, and that could be something we could partner on (our bike rack sales is on the back burner currently, this could revive that). Heather wonders if in addition to selling bike racks we could sell our expertise on selection and placement, i.e. a consultation fee-- just put it on the website and see what happens. Coreen thinks that's an interesting idea, we have also offered installation in the past (which a volunteer George did for an honorarium). Coreen says staff would have to talk amongst themselves about it, but they would need more hours in order to take on any of this program work in addition to running the shops this summer. Adam is skeptical that we have the capacity to offer all this outreach and programming without an ED this year. Alex would love to see Bike Edmonton offer all these things and is sad that our capacity is diminished and always wants to say yes, but the reality is we used to have Molly and others writing grants and doing a lot of work, and there will be some extra staff time to support that at some point if there are multiple managers and one shop, but perhaps not this summer while everything is in transition. Sarah feels that we're entering peak monetization season, and if we don't do so we'll be short funds come the winter; with the revenue projections provided by Coreen, Sarah doesn't think we make it through next winter. Alex feels members need more benefits. In conclusion, it was decided that we need to reflect on this.<br /> <br /> === Ghost Bikes ===<br /> <br /> * We will contact City Transport team next time we put one up to make sure it's in a safe location that can be kept up longer and won't distract people.<br /> <br /> === Waste Reduction and Reuse Grant ===<br /> <br /> * Will be submitted soon. Heather has talked with staff. We have a good chance of getting funding. Could not be done as a Spring problem, as originally designed by Molly, Heather has some ideas for stretching it out more over a year. The proposal is to train volunteers at up to 5 community leagues to basic maintenance and repair and then become advocates for bike re-use in that neighborhood. It would not rely on staff time, but rather on recruiting a volunteer, and should be revenue-neutral. Adam pointed out that there are also revenue-positive programs as above that rely on volunteer resources and are in question, as above. Coreen feels she's discussed the program with Heather and feels the needs are realistic. Adam acknowledges that writing grants is a good in and of itself, if it can't be delivered then we give the money back.<br /> <br /> === CIP Grant Reporting ===<br /> <br /> * Stephen will reply to their inquiry.<br /> <br /> == &lt;i&gt;In Camera&lt;/i&gt; Session ==<br /> {{Motion<br /> |motion=To move &lt;i&gt;in camera&lt;/i&gt;.<br /> |first= <br /> |second= <br /> |yes=<br /> |no=<br /> |abstain=<br /> |result= <br /> }}<br /> <br /> {{Motion<br /> |motion=To move out of camera]&lt;/i&gt; discussion.<br /> |first= <br /> |second= <br /> |yes=<br /> |no=<br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> Adjourned at pm<br /> <br /> [[Category:minutes]]<br /> [[Category:2023-2024 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_March_2024&diff=7355 2024-03-12T02:17:16Z

<p>Stephen.paskaluk: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for March 2024 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Google Meet<br /> * Start Time: 7:00 pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Stephen<br /> * Minute-taker: Adam<br /> * Board attendance: Keith, Marcel, Matthew, Derek, Colin, Sarah, Daniel<br /> * Staff attendance: Coreen, Alex, Vaughan<br /> * Regrets: <br /> * Absent:<br /> * Guests: <br /> <br /> == Call to Order ==<br /> * Meeting called to order by at 7:13 pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: April 8, 2024<br /> * Location: Google Meet<br /> * Chair:<br /> * Minute-taker:<br /> <br /> === President's Report ===<br /> *Verbal report: MacEwan lease was expanded. Signing authority was changed over. Will soon have lease on storage space (Sarah working to draft it, which Marcel will need for the casino people). President attended one event at Winter Cycling Congress.<br /> <br /> === Treasurer's Report ===<br /> $21,700 surplus in January, thanks to donations, which are now at $48k on the year (already $15k over target for the year). Salary/wages now down $3k per 2 weeks with Greg gone, now at ~$7300 (will go up slightly). Operating acct balance $30k (pending an upcoming payroll, and that includes $ from the winter bike tire program). We owe $6k to Bergeron and $7k to CRA-- repayment is planned. Casino acct is at $50k. Will soon be paying $8300/mo out of casino acct (with the expanded spaces on north side). He will make sure AGLC is ok with board member Matt receiving our sublease payments on the storage space. He's also going to try to start making utility payments out of the casino acct. Loan repayment ~$550/month to board member Adam will start in May. He's letting the Mastercard run some balance for the time being. We are still waiting for matching $5k from the AB govt crowd-funding platform.<br /> <br /> Marcel went over the comparative statement prepared by book-keeper Robin. <br /> <br /> === Finance Committee Report ===<br /> None today.<br /> <br /> === Bargaining Committee Update ===<br /> They've met with Denise, and have more meetings scheduled. They are asking CUPE to restart negotiations.<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this March agenda, the February 2024 [https://apps.bikeedmonton.ca/w/Board_Minutes_February_2024], and reports as presented<br /> |first= Keith<br /> |second= Sarah<br /> |yes= <br /> |no= none<br /> |abstain= none<br /> |result=pass<br /> }}<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting, Reminders (5 min)===<br /> * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1eS3VmWxQk-iDWLC4ujnfvp6QUoIbIiPelcgm6EuIbFU/edit?usp=sharing volunteer hours] for the past month.<br /> * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use &quot;Bike Edmonton Internal&quot; calendar)<br /> * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.<br /> * Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]<br /> * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]<br /> <br /> === South Shop ===<br /> * February 15 conditions cleared, still conditions for March 15. Looks like it will go forward, meaning the South shop will close in about 6 weeks. They will message this news to members once the landlord formally gives us notice. Coreen says shop managers are working on moving plans and will make their asks of Board, volunteers, and members when the time comes. There will not be a blowout sale, high-value items will be moved North, some items donated to Bike Library on campus, some culling.<br /> <br /> === Downtown Shop Annex and Storage ===<br /> * Entered into new lease with Macewan with extra space, access as of March 7th, hopefully the rent increases formally April 1st.<br /> * Agreement expected this week for storage space.<br /> <br /> === Finance Audit ===<br /> * Email invitation nearly ready, offering members a chance to be part of the audit. Marcel will ask Chris how to do that.<br /> * Audit plan prepared, does timeline need to be revised? Naz's projected timeline was to be done end of March. So ... yes.<br /> <br /> === CIOG Grant ===<br /> * Marcel is working on it. Background: it's an ideal grant to get, as it's for operating $, with less strings attached. Should be for helping marginalized communities. One challenge is that we did not file a report for the last time we got it in 2022 (which was justified because at that time you didn't file that report until you applied the next year), but Marcel sent that in last week, and received acknowledgement from a City employee Lise at it seems to meet the requirements. Marcel got help from previous employee Molly in making sure his information was accurate. He's now working on the new application, which is due next Wednesday. Molly was not optimistic we would get funding this year, but feels it's important to submit, at least to &quot;put our foot in the door for next year.&quot; (Alex mentions that Chris feels we have a decent change of getting the grant).<br /> <br /> === OSBA Window Repair Grant ===<br /> * Staff has provided necessary info, Stephen to coordinate the last of the forms.<br /> <br /> === Property Tax Exemption ===<br /> * Completed for South Shop. Marcel will tell them when we have a firm move-out date.<br /> * Status for Downtown? We're probably waiting to send them the new lease.<br /> <br /> === Pop-up store options ===<br /> * Marcel &amp; Keith talked to Old Strathcona farmer's market about a pop-up, they made a counter-proposal for us to run bike valet parking. They also offered us a free booth once a month to promote Bike Edmonton in the market. He also reached out to Earth's General Store, with some positive response. When he gets some more-concrete leads, he'll take it back to the shop managers to talk about what could work-- Coreen welcomed him to CC them as he goes, and he will send them his notes so far.<br /> <br /> '''COMPLETED'''<br /> <br /> === Transfer of signing authority ===<br /> * Stephen and Keith now have signing authority, in addition to Marcel<br /> * Need updated list of info from all of Board, email to follow<br /> <br /> === Winter Cycling Congress ===<br /> * Some board members attended. Keith heard positive feedback on our shops, and on our shop managers who presented. Coreen shared a moment near the end of the event where some old-time EBC people were assembled and had a moment of 'wow, look how far we've come.' It was a moment to savour. And our shop managers' fees were waived!<br /> <br /> <br /> === Crowdfunding Campaign ===<br /> * Donor thank-you email sent. And 6 people took advantage of our discount code for Winter Cycling Congress.<br /> <br /> === War on Cars and About Here/Shifter/Oh The Urbanity Events ===<br /> * No comments.<br /> <br /> === WCB Annual Report ===<br /> * Robin complete it.<br /> <br /> == New Business ==<br /> <br /> === Filling Secretary Position ===<br /> * Adam volunteers.<br /> <br /> {{Motion<br /> |motion= Adam Burgess is named Secretary.<br /> |first= Keith<br /> |second= Matt<br /> |yes= Keith, Stephen, Adam, Matt, Sarah, Heather, Marcel, Daniel, Derek<br /> |no= none<br /> |abstain= none<br /> |result=pass<br /> }}<br /> <br /> === HR Committee ===<br /> * Should not be controversial that we need this. Keith, Colin, Matt, Derek volunteer to constitute this committee.<br /> <br /> {{Motion<br /> |motion= That Keith, Colin, Matt, and Derek volunteer to constitute an HR committee.<br /> |first= Keith<br /> |second= Colin<br /> |yes= all<br /> |no= none<br /> |abstain= none<br /> |result=pass<br /> }}<br /> <br /> === Bike Month Movie ===<br /> <br /> === Ghost Bikes ===<br /> <br /> === Waste Reduction and Reuse Grant ===<br /> <br /> === CIP Grant Reporting ===<br /> <br /> == &lt;i&gt;In Camera&lt;/i&gt; Session ==<br /> {{Motion<br /> |motion=To move &lt;i&gt;in camera&lt;/i&gt;.<br /> |first= <br /> |second= <br /> |yes=<br /> |no=<br /> |abstain=<br /> |result= <br /> }}<br /> <br /> {{Motion<br /> |motion=To move out of camera]&lt;/i&gt; discussion.<br /> |first= <br /> |second= <br /> |yes=<br /> |no=<br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> Adjourned at pm<br /> <br /> [[Category:minutes]]<br /> [[Category:2023-2024 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_March_2024&diff=7354 2024-03-12T02:14:34Z

<p>Stephen.paskaluk: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for March 2024 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Google Meet<br /> * Start Time: 7:00 pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Stephen<br /> * Minute-taker: Adam<br /> * Board attendance: Keith, Marcel, Matthew, Derek, Colin, Sarah, Daniel<br /> * Staff attendance: Coreen, Alex, Vaughan<br /> * Regrets: <br /> * Absent:<br /> * Guests: <br /> <br /> == Call to Order ==<br /> * Meeting called to order by at 7:13 pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: April 8, 2024<br /> * Location: Google Meet<br /> * Chair:<br /> * Minute-taker:<br /> <br /> === President's Report ===<br /> *Verbal report: MacEwan lease was expanded. Signing authority was changed over. Will soon have lease on storage space (Sarah working to draft it, which Marcel will need for the casino people). President attended one event at Winter Cycling Congress.<br /> <br /> === Treasurer's Report ===<br /> $21,700 surplus in January, thanks to donations, which are now at $48k on the year (already $15k over target for the year). Salary/wages now down $3k per 2 weeks with Greg gone, now at ~$7300 (will go up slightly). Operating acct balance $30k (pending an upcoming payroll, and that includes $ from the winter bike tire program). We owe $6k to Bergeron and $7k to CRA-- repayment is planned. Casino acct is at $50k. Will soon be paying $8300/mo out of casino acct (with the expanded spaces on north side). He will make sure AGLC is ok with board member Matt receiving our sublease payments on the storage space. He's also going to try to start making utility payments out of the casino acct. Loan repayment ~$550/month to board member Adam will start in May. He's letting the Mastercard run some balance for the time being. We are still waiting for matching $5k from the AB govt crowd-funding platform.<br /> <br /> Marcel went over the comparative statement prepared by book-keeper Robin. <br /> <br /> === Finance Committee Report ===<br /> None today.<br /> <br /> === Bargaining Committee Update ===<br /> They've met with Denise, and have more meetings scheduled. They are asking CUPE to restart negotiations.<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this March agenda, the February 2024 [https://apps.bikeedmonton.ca/w/Board_Minutes_February_2024], and reports as presented<br /> |first= Keith<br /> |second= Sarah<br /> |yes= <br /> |no= none<br /> |abstain= none<br /> |result=pass<br /> }}<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting, Reminders (5 min)===<br /> * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1eS3VmWxQk-iDWLC4ujnfvp6QUoIbIiPelcgm6EuIbFU/edit?usp=sharing volunteer hours] for the past month.<br /> * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use &quot;Bike Edmonton Internal&quot; calendar)<br /> * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.<br /> * Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]<br /> * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]<br /> <br /> === South Shop ===<br /> * February 15 conditions cleared, still conditions for March 15. Looks like it will go forward, meaning the South shop will close in about 6 weeks. They will message this news to members once the landlord formally gives us notice. Coreen says shop managers are working on moving plans and will make their asks of Board, volunteers, and members when the time comes. There will not be a blowout sale, high-value items will be moved North, some items donated to Bike Library on campus, some culling.<br /> <br /> === Downtown Shop Annex and Storage ===<br /> * Entered into new lease with Macewan with extra space, access as of March 7th, hopefully the rent increases formally April 1st.<br /> * Agreement expected this week for storage space.<br /> <br /> === Finance Audit ===<br /> * Email invitation nearly ready, offering members a chance to be part of the audit. Marcel will ask Chris how to do that.<br /> * Audit plan prepared, does timeline need to be revised? Naz's projected timeline was to be done end of March. So ... yes.<br /> <br /> === CIOG Grant ===<br /> * Marcel is working on it. Background: it's an ideal grant to get, as it's for operating $, with less strings attached. Should be for helping marginalized communities. One challenge is that we did not file a report for the last time we got it in 2022 (which was justified because at that time you didn't file that report until you applied the next year), but Marcel sent that in last week, and received acknowledgement from a City employee Lise at it seems to meet the requirements. Marcel got help from previous employee Molly in making sure his information was accurate. He's now working on the new application, which is due next Wednesday. Molly was not optimistic we would get funding this year, but feels it's important to submit, at least to &quot;put our foot in the door for next year.&quot; (Alex mentions that Chris feels we have a decent change of getting the grant).<br /> <br /> === OSBA Window Repair Grant ===<br /> * Staff has provided necessary info, Stephen to coordinate the last of the forms.<br /> <br /> === Property Tax Exemption ===<br /> * Completed for South Shop. Marcel will tell them when we have a firm move-out date.<br /> * Status for Downtown? We're probably waiting to send them the new lease.<br /> <br /> === Pop-up store options ===<br /> * Marcel &amp; Keith talked to Old Strathcona farmer's market about a pop-up, they made a counter-proposal for us to run bike valet parking. They also offered us a free booth once a month to promote Bike Edmonton in the market. He also reached out to Earth's General Store, with some positive response. When he gets some more-concrete leads, he'll take it back to the shop managers to talk about what could work-- Coreen welcomed him to CC them as he goes, and he will send them his notes so far.<br /> <br /> '''COMPLETED'''<br /> <br /> === Transfer of signing authority ===<br /> * Stephen and Keith now have signing authority, in addition to Marcel<br /> * Need updated list of info from all of Board, email to follow<br /> <br /> === Winter Cycling Congress ===<br /> * Some board members attended. Keith heard positive feedback on our shops, and on our shop managers who presented. Coreen shared a moment near the end of the event where some old-time EBC people were assembled and had a moment of 'wow, look how far we've come.' It was a moment to savour. And our shop managers' fees were waived!<br /> <br /> <br /> === Crowdfunding Campaign ===<br /> * Donor thank-you email sent. And 6 people took advantage of our discount code for Winter Cycling Congress.<br /> <br /> === War on Cars and About Here/Shifter/Oh The Urbanity Events ===<br /> * No comments.<br /> <br /> === WCB Annual Report ===<br /> * Robin complete it.<br /> <br /> == New Business ==<br /> <br /> === Filling Secretary Position ===<br /> * Adam volunteers.<br /> <br /> {{Motion<br /> |motion= Adam Burgess is name Secretary.<br /> |first= Keith<br /> |second= Matt<br /> |yes= Keith, Stephen, Adam, Matt, Sarah, Heather, Marcel, Daniel, Derek<br /> |no= none<br /> |abstain= none<br /> |result=pass<br /> }}<br /> <br /> === HR Committee ===<br /> <br /> === Bike Month Movie ===<br /> <br /> === Ghost Bikes ===<br /> <br /> === Waste Reduction and Reuse Grant ===<br /> <br /> === CIP Grant Reporting ===<br /> <br /> == &lt;i&gt;In Camera&lt;/i&gt; Session ==<br /> {{Motion<br /> |motion=To move &lt;i&gt;in camera&lt;/i&gt;.<br /> |first= <br /> |second= <br /> |yes=<br /> |no=<br /> |abstain=<br /> |result= <br /> }}<br /> <br /> {{Motion<br /> |motion=To move out of camera]&lt;/i&gt; discussion.<br /> |first= <br /> |second= <br /> |yes=<br /> |no=<br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> Adjourned at pm<br /> <br /> [[Category:minutes]]<br /> [[Category:2023-2024 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_March_2024&diff=7353 2024-03-12T02:05:23Z

<p>Stephen.paskaluk: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for March 2024 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Google Meet<br /> * Start Time: 7:00 pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Stephen<br /> * Minute-taker: Adam<br /> * Board attendance: Keith, Marcel, Matthew, Derek, Colin, Sarah, Daniel<br /> * Staff attendance: Coreen, Alex, Vaughan<br /> * Regrets: <br /> * Absent:<br /> * Guests: <br /> <br /> == Call to Order ==<br /> * Meeting called to order by at 7:13 pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: April 8, 2024<br /> * Location: Google Meet<br /> * Chair:<br /> * Minute-taker:<br /> <br /> === President's Report ===<br /> *Verbal report: MacEwan lease was expanded. Signing authority was changed over. Will soon have lease on storage space (Sarah working to draft it, which Marcel will need for the casino people). President attended one event at Winter Cycling Congress.<br /> <br /> === Treasurer's Report ===<br /> $21,700 surplus in January, thanks to donations, which are now at $48k on the year (already $15k over target for the year). Salary/wages now down $3k per 2 weeks with Greg gone, now at ~$7300 (will go up slightly). Operating acct balance $30k (pending an upcoming payroll, and that includes $ from the winter bike tire program). We owe $6k to Bergeron and $7k to CRA-- repayment is planned. Casino acct is at $50k. Will soon be paying $8300/mo out of casino acct (with the expanded spaces on north side). He will make sure AGLC is ok with board member Matt receiving our sublease payments on the storage space. He's also going to try to start making utility payments out of the casino acct. Loan repayment ~$550/month to board member Adam will start in May. He's letting the Mastercard run some balance for the time being. We are still waiting for matching $5k from the AB govt crowd-funding platform.<br /> <br /> Marcel went over the comparative statement prepared by book-keeper Robin. <br /> <br /> === Finance Committee Report ===<br /> None today.<br /> <br /> === Bargaining Committee Update ===<br /> They've met with Denise, and have more meetings scheduled. They are asking CUPE to restart negotiations.<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this March agenda, the February 2024 [https://apps.bikeedmonton.ca/w/Board_Minutes_February_2024], and reports as presented<br /> |first= Keith<br /> |second= Sarah<br /> |yes= <br /> |no= none<br /> |abstain= none<br /> |result=pass<br /> }}<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting, Reminders (5 min)===<br /> * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1eS3VmWxQk-iDWLC4ujnfvp6QUoIbIiPelcgm6EuIbFU/edit?usp=sharing volunteer hours] for the past month.<br /> * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use &quot;Bike Edmonton Internal&quot; calendar)<br /> * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.<br /> * Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]<br /> * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]<br /> <br /> === South Shop ===<br /> * February 15 conditions cleared, still conditions for March 15. Looks like it will go forward, meaning the South shop will close in about 6 weeks. They will message this news to members once the landlord formally gives us notice. Coreen says shop managers are working on moving plans and will make their asks of Board, volunteers, and members when the time comes. There will not be a blowout sale, high-value items will be moved North, some items donated to Bike Library on campus, some culling.<br /> <br /> === Downtown Shop Annex and Storage ===<br /> * Entered into new lease with Macewan with extra space, access as of March 7th, hopefully the rent increases formally April 1st.<br /> * Agreement expected this week for storage space.<br /> <br /> === Finance Audit ===<br /> * Email invitation nearly ready, offering members a chance to be part of the audit. Marcel will ask Chris how to do that.<br /> * Audit plan prepared, does timeline need to be revised? Naz's projected timeline was to be done end of March. So ... yes.<br /> <br /> === CIOG Grant ===<br /> * Marcel is working on it. Background: it's an ideal grant to get, as it's for operating $, with less strings attached. Should be for helping marginalized communities. One challenge is that we did not file a report for the last time we got it in 2022 (which was justified because at that time you didn't file that report until you applied the next year), but Marcel sent that in last week, and received acknowledgement from a City employee Lise at it seems to meet the requirements. Marcel got help from previous employee Molly in making sure his information was accurate. He's now working on the new application, which is due next Wednesday. Molly was not optimistic we would get funding this year, but feels it's important to submit, at least to &quot;put our foot in the door for next year.&quot; (Alex mentions that Chris feels we have a decent change of getting the grant).<br /> <br /> === OSBA Window Repair Grant ===<br /> * Staff has provided necessary info, Stephen to coordinate the last of the forms.<br /> <br /> === Property Tax Exemption ===<br /> * Completed for South Shop. Marcel will tell them when we have a firm move-out date.<br /> * Status for Downtown? We're probably waiting to send them the new lease.<br /> <br /> === Pop-up store options ===<br /> * Marcel &amp; Keith talked to Old Strathcona farmer's market about a pop-up, they made a counter-proposal for us to run bike valet parking. They also offered us a free booth once a month to promote Bike Edmonton in the market. He also reached out to Earth's General Store, with some positive response. When he gets some more-concrete leads, he'll take it back to the shop managers to talk about what could work-- Coreen welcomed him to CC them as he goes, and he will send them his notes so far.<br /> <br /> '''COMPLETED'''<br /> <br /> === Transfer of signing authority ===<br /> * Stephen and Keith now have signing authority, in addition to Marcel<br /> * Need updated list of info from all of Board, email to follow<br /> <br /> === Winter Cycling Congress ===<br /> *<br /> <br /> <br /> === Crowdfunding Campaign ===<br /> * Donor thank-you email sent<br /> <br /> === War on Cars and About Here/Shifter/Oh The Urbanity Events ===<br /> <br /> === WCB Annual Report ===<br /> <br /> == New Business ==<br /> <br /> === Filling Secretary Position ===<br /> <br /> === HR Committee ===<br /> <br /> === Bike Month Movie ===<br /> <br /> === Ghost Bikes ===<br /> <br /> === Waste Reduction and Reuse Grant ===<br /> <br /> === CIP Grant Reporting ===<br /> <br /> == &lt;i&gt;In Camera&lt;/i&gt; Session ==<br /> {{Motion<br /> |motion=To move &lt;i&gt;in camera&lt;/i&gt;.<br /> |first= <br /> |second= <br /> |yes=<br /> |no=<br /> |abstain=<br /> |result= <br /> }}<br /> <br /> {{Motion<br /> |motion=To move out of camera]&lt;/i&gt; discussion.<br /> |first= <br /> |second= <br /> |yes=<br /> |no=<br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> Adjourned at pm<br /> <br /> [[Category:minutes]]<br /> [[Category:2023-2024 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_March_2024&diff=7352 2024-03-12T01:59:31Z

<p>Stephen.paskaluk: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for March 2024 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Google Meet<br /> * Start Time: 7:00 pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Stephen<br /> * Minute-taker: Adam<br /> * Board attendance: Keith, Marcel, Matthew, Derek, Colin, Sarah, Daniel<br /> * Staff attendance: Coreen, Alex, Vaughan<br /> * Regrets: <br /> * Absent:<br /> * Guests: <br /> <br /> == Call to Order ==<br /> * Meeting called to order by at 7:13 pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: April 8, 2024<br /> * Location: Google Meet<br /> * Chair:<br /> * Minute-taker:<br /> <br /> === President's Report ===<br /> *Verbal report: MacEwan lease was expanded. Signing authority was changed over. Will soon have lease on storage space (Sarah working to draft it, which Marcel will need for the casino people). President attended one event at Winter Cycling Congress.<br /> <br /> === Treasurer's Report ===<br /> $21,700 surplus in January, thanks to donations, which are now at $48k on the year (already $15k over target for the year). Salary/wages now down $3k per 2 weeks with Greg gone, now at ~$7300 (will go up slightly). Operating acct balance $30k (pending an upcoming payroll, and that includes $ from the winter bike tire program). We owe $6k to Bergeron and $7k to CRA-- repayment is planned. Casino acct is at $50k. Will soon be paying $8300/mo out of casino acct (with the expanded spaces on north side). He will make sure AGLC is ok with board member Matt receiving our sublease payments on the storage space. He's also going to try to start making utility payments out of the casino acct. Loan repayment ~$550/month to board member Adam will start in May. He's letting the Mastercard run some balance for the time being. We are still waiting for matching $5k from the AB govt crowd-funding platform.<br /> <br /> Marcel went over the comparative statement prepared by book-keeper Robin. <br /> <br /> === Finance Committee Report ===<br /> None today.<br /> <br /> === Bargaining Committee Update ===<br /> They've met with Denise, and have more meetings scheduled. They are asking CUPE to restart negotiations.<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this March agenda, the February 2024 [https://apps.bikeedmonton.ca/w/Board_Minutes_February_2024], and reports as presented<br /> |first= Keith<br /> |second= Sarah<br /> |yes= <br /> |no= none<br /> |abstain= none<br /> |result=pass<br /> }}<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting, Reminders (5 min)===<br /> * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1eS3VmWxQk-iDWLC4ujnfvp6QUoIbIiPelcgm6EuIbFU/edit?usp=sharing volunteer hours] for the past month.<br /> * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use &quot;Bike Edmonton Internal&quot; calendar)<br /> * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.<br /> * Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]<br /> * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]<br /> <br /> === South Shop ===<br /> * February 15 conditions cleared, still conditions for March 15. Looks like it will go forward, meaning the South shop will close in about 6 weeks. They will message this news to members once the landlord formally gives us notice. Coreen says shop managers are working on moving plans and will make their asks of Board, volunteers, and members when the time comes. There will not be a blowout sale, high-value items will be moved North, some items donated to Bike Library on campus, some culling.<br /> <br /> === Downtown Shop Annex and Storage ===<br /> * Entered into new lease with Macewan with extra space, access as of March 7th, hopefully the rent increases formally April 1st.<br /> * Agreement expected this week for storage space.<br /> <br /> === Finance Audit ===<br /> * Email invitation nearly ready, offering members a chance to be part of the audit. Marcel will ask Chris how to do that.<br /> * Audit plan prepared, does timeline need to be revised? Naz's projected timeline was to be done end of March. So ... yes.<br /> <br /> === CIOG Grant ===<br /> * Marcel is working on it. Background: it's an ideal grant to get, as it's for operating $, with less strings attached. Should be for helping marginalized communities. One challenge is that we did not file a report for the last time we got it in 2022 (which was justified because at that time you didn't file that report until you applied the next year), but Marcel sent that in last week, and received acknowledgement from a City employee Lise at it seems to meet the requirements. Marcel got help from previous employee Molly in making sure his information was accurate. He's now working on the new application, which is due next Wednesday. Molly was not optimistic we would get funding this year, but feels it's important to submit, at least to &quot;put our foot in the door for next year.&quot; (Alex mentions that Chris feels we have a decent change of getting the grant).<br /> <br /> === OSBA Window Repair Grant ===<br /> * Staff has provided necessary info, Stephen to coordinate the last of the forms<br /> <br /> === Property Tax Exemption ===<br /> * Completed for South Shop<br /> * Status for Downtown<br /> <br /> === Pop-up store options ===<br /> <br /> <br /> '''COMPLETED'''<br /> <br /> === Transfer of signing authority ===<br /> * Stephen and Keith now have signing authority, in addition to Marcel<br /> * Need updated list of info from all of Board, email to follow<br /> <br /> === Winter Cycling Congress ===<br /> *<br /> <br /> <br /> === Crowdfunding Campaign ===<br /> * Donor thank-you email sent<br /> <br /> === War on Cars and About Here/Shifter/Oh The Urbanity Events ===<br /> <br /> === WCB Annual Report ===<br /> <br /> == New Business ==<br /> <br /> === Filling Secretary Position ===<br /> <br /> === HR Committee ===<br /> <br /> === Bike Month Movie ===<br /> <br /> === Ghost Bikes ===<br /> <br /> === Waste Reduction and Reuse Grant ===<br /> <br /> === CIP Grant Reporting ===<br /> <br /> == &lt;i&gt;In Camera&lt;/i&gt; Session ==<br /> {{Motion<br /> |motion=To move &lt;i&gt;in camera&lt;/i&gt;.<br /> |first= <br /> |second= <br /> |yes=<br /> |no=<br /> |abstain=<br /> |result= <br /> }}<br /> <br /> {{Motion<br /> |motion=To move out of camera]&lt;/i&gt; discussion.<br /> |first= <br /> |second= <br /> |yes=<br /> |no=<br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> Adjourned at pm<br /> <br /> [[Category:minutes]]<br /> [[Category:2023-2024 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_March_2024&diff=7351 2024-03-12T01:29:34Z

<p>Stephen.paskaluk: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for March 2024 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Google Meet<br /> * Start Time: 7:00 pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Stephen<br /> * Minute-taker: Adam<br /> * Board attendance: Keith, Marcel, Matthew, Derek, Colin, Sarah, Daniel<br /> * Staff attendance: Coreen, Alex, Vaughan<br /> * Regrets: <br /> * Absent:<br /> * Guests: <br /> <br /> == Call to Order ==<br /> * Meeting called to order by at 7:13 pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: April 8, 2024<br /> * Location: Google Meet<br /> * Chair:<br /> * Minute-taker:<br /> <br /> === President's Report ===<br /> *Verbal report: MacEwan lease was expanded. Signing authority was changed over. Will soon have lease on storage space (Sarah working to draft it, which Marcel will need for the casino people). President attended one event at Winter Cycling Congress.<br /> <br /> === Treasurer's Report ===<br /> $21,700 surplus in January, thanks to donations, which are now at $48k on the year (already $15k over target for the year). Salary/wages now down $3k per 2 weeks with Greg gone, now at ~$7300 (will go up slightly). Operating acct balance $30k (pending an upcoming payroll, and that includes $ from the winter bike tire program). We owe $6k to Bergeron and $7k to CRA-- repayment is planned. Casino acct is at $50k. Will soon be paying $8300/mo out of casino acct (with the expanded spaces on north side). He will make sure AGLC is ok with board member Matt receiving our sublease payments on the storage space. He's also going to try to start making utility payments out of the casino acct. Loan repayment ~$550/month to board member Adam will start in May. He's letting the Mastercard run some balance for the time being.<br /> <br /> Marcel went over the comparative statement prepared by book-keeper Robin. <br /> <br /> === Finance Committee Report ===<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this March agenda, the February 2024 [https://apps.bikeedmonton.ca/w/Board_Minutes_February_2024], and reports as presented<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain= <br /> |result=<br /> }}<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting, Reminders (5 min)===<br /> * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1eS3VmWxQk-iDWLC4ujnfvp6QUoIbIiPelcgm6EuIbFU/edit?usp=sharing volunteer hours] for the past month.<br /> * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use &quot;Bike Edmonton Internal&quot; calendar)<br /> * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.<br /> * Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]<br /> * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]<br /> <br /> === South Shop ===<br /> * February 15 conditions cleared, still conditions for March 15<br /> <br /> === Downtown Shop Annex and Storage ===<br /> * Entered into new lease with Macewan with extra space<br /> * Agreement expected this week for storage space<br /> <br /> === Finance Audit ===<br /> * Email invitation nearly ready<br /> * Audit plan prepared, does timeline need to be revised?<br /> <br /> === CIOG Grant ===<br /> <br /> === OSBA Window Repair Grant ===<br /> * Staff has provided necessary info, Stephen to coordinate the last of the forms<br /> <br /> === Property Tax Exemption ===<br /> * Completed for South Shop<br /> * Status for Downtown<br /> <br /> === Pop-up store options ===<br /> <br /> <br /> '''COMPLETED'''<br /> <br /> === Transfer of signing authority ===<br /> * Stephen and Keith now have signing authority, in addition to Marcel<br /> * Need updated list of info from all of Board, email to follow<br /> <br /> === Winter Cycling Congress ===<br /> *<br /> <br /> <br /> === Crowdfunding Campaign ===<br /> * Donor thank-you email sent<br /> <br /> === War on Cars and About Here/Shifter/Oh The Urbanity Events ===<br /> <br /> === WCB Annual Report ===<br /> <br /> == New Business ==<br /> <br /> === Filling Secretary Position ===<br /> <br /> === HR Committee ===<br /> <br /> === Bike Month Movie ===<br /> <br /> === Ghost Bikes ===<br /> <br /> === Waste Reduction and Reuse Grant ===<br /> <br /> === CIP Grant Reporting ===<br /> <br /> == &lt;i&gt;In Camera&lt;/i&gt; Session ==<br /> {{Motion<br /> |motion=To move &lt;i&gt;in camera&lt;/i&gt;.<br /> |first= <br /> |second= <br /> |yes=<br /> |no=<br /> |abstain=<br /> |result= <br /> }}<br /> <br /> {{Motion<br /> |motion=To move out of camera]&lt;/i&gt; discussion.<br /> |first= <br /> |second= <br /> |yes=<br /> |no=<br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> Adjourned at pm<br /> <br /> [[Category:minutes]]<br /> [[Category:2023-2024 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_March_2024&diff=7350 2024-03-12T01:18:24Z

<p>Stephen.paskaluk: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for March 2024 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Google Meet<br /> * Start Time: 7:00 pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Stephen<br /> * Minute-taker: Adam<br /> * Board attendance: Keith, Marcel, Matthew, Derek, Colin, Sarah, Daniel<br /> * Staff attendance: Coreen, Alex, Vaughan<br /> * Regrets: <br /> * Absent:<br /> * Guests: <br /> <br /> == Call to Order ==<br /> * Meeting called to order by at 7:13 pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: April 8, 2024<br /> * Location: Google Meet<br /> * Chair:<br /> * Minute-taker:<br /> <br /> === President's Report ===<br /> *Verbal report<br /> <br /> MacEwan lease was expanded. Signing authority was changed over. Will soon have lease on storage space (Sarah working to draft it, which Marcel will need for the casino people). President attended one event at Winter Cycling Congress.<br /> <br /> === Treasurer's Report ===<br /> <br /> === Finance Committee Report ===<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this March agenda, the February 2024 [https://apps.bikeedmonton.ca/w/Board_Minutes_February_2024], and reports as presented<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain= <br /> |result=<br /> }}<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting, Reminders (5 min)===<br /> * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1eS3VmWxQk-iDWLC4ujnfvp6QUoIbIiPelcgm6EuIbFU/edit?usp=sharing volunteer hours] for the past month.<br /> * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use &quot;Bike Edmonton Internal&quot; calendar)<br /> * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.<br /> * Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]<br /> * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]<br /> <br /> === South Shop ===<br /> * February 15 conditions cleared, still conditions for March 15<br /> <br /> === Downtown Shop Annex and Storage ===<br /> * Entered into new lease with Macewan with extra space<br /> * Agreement expected this week for storage space<br /> <br /> === Finance Audit ===<br /> * Email invitation nearly ready<br /> * Audit plan prepared, does timeline need to be revised?<br /> <br /> === CIOG Grant ===<br /> <br /> === OSBA Window Repair Grant ===<br /> * Staff has provided necessary info, Stephen to coordinate the last of the forms<br /> <br /> === Property Tax Exemption ===<br /> * Completed for South Shop<br /> * Status for Downtown<br /> <br /> === Pop-up store options ===<br /> <br /> <br /> '''COMPLETED'''<br /> <br /> === Transfer of signing authority ===<br /> * Stephen and Keith now have signing authority, in addition to Marcel<br /> * Need updated list of info from all of Board, email to follow<br /> <br /> === Winter Cycling Congress ===<br /> *<br /> <br /> <br /> === Crowdfunding Campaign ===<br /> * Donor thank-you email sent<br /> <br /> === War on Cars and About Here/Shifter/Oh The Urbanity Events ===<br /> <br /> === WCB Annual Report ===<br /> <br /> == New Business ==<br /> <br /> === Filling Secretary Position ===<br /> <br /> === HR Committee ===<br /> <br /> === Bike Month Movie ===<br /> <br /> === Ghost Bikes ===<br /> <br /> === Waste Reduction and Reuse Grant ===<br /> <br /> === CIP Grant Reporting ===<br /> <br /> == &lt;i&gt;In Camera&lt;/i&gt; Session ==<br /> {{Motion<br /> |motion=To move &lt;i&gt;in camera&lt;/i&gt;.<br /> |first= <br /> |second= <br /> |yes=<br /> |no=<br /> |abstain=<br /> |result= <br /> }}<br /> <br /> {{Motion<br /> |motion=To move out of camera]&lt;/i&gt; discussion.<br /> |first= <br /> |second= <br /> |yes=<br /> |no=<br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> Adjourned at pm<br /> <br /> [[Category:minutes]]<br /> [[Category:2023-2024 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_March_2024&diff=7349 2024-03-12T01:15:13Z

<p>Stephen.paskaluk: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for March 2024 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Google Meet<br /> * Start Time: 7:00 pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Stephen<br /> * Minute-taker: Adam<br /> * Board attendance: Keith, Marcel, Matthew, Derek, Colin, Sarah, Daniel<br /> * Staff attendance: Coreen, Alex, Vaughan<br /> * Regrets: <br /> * Absent:<br /> * Guests: <br /> <br /> == Call to Order ==<br /> * Meeting called to order by at 7:13 pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: April 8, 2024<br /> * Location: Google Meet<br /> * Chair:<br /> * Minute-taker:<br /> <br /> === President's Report ===<br /> *Verbal report<br /> <br /> === Treasurer's Report ===<br /> <br /> === Finance Committee Report ===<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this March agenda, the February 2024 [https://apps.bikeedmonton.ca/w/Board_Minutes_February_2024], and reports as presented<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain= <br /> |result=<br /> }}<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting, Reminders (5 min)===<br /> * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1eS3VmWxQk-iDWLC4ujnfvp6QUoIbIiPelcgm6EuIbFU/edit?usp=sharing volunteer hours] for the past month.<br /> * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use &quot;Bike Edmonton Internal&quot; calendar)<br /> * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.<br /> * Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]<br /> * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]<br /> <br /> === South Shop ===<br /> * February 15 conditions cleared, still conditions for March 15<br /> <br /> === Downtown Shop Annex and Storage ===<br /> * Entered into new lease with Macewan with extra space<br /> * Agreement expected this week for storage space<br /> <br /> === Finance Audit ===<br /> * Email invitation nearly ready<br /> * Audit plan prepared, does timeline need to be revised?<br /> <br /> === CIOG Grant ===<br /> <br /> === OSBA Window Repair Grant ===<br /> * Staff has provided necessary info, Stephen to coordinate the last of the forms<br /> <br /> === Property Tax Exemption ===<br /> * Completed for South Shop<br /> * Status for Downtown<br /> <br /> === Pop-up store options ===<br /> <br /> <br /> '''COMPLETED'''<br /> <br /> === Transfer of signing authority ===<br /> * Stephen and Keith now have signing authority, in addition to Marcel<br /> * Need updated list of info from all of Board, email to follow<br /> <br /> === Winter Cycling Congress ===<br /> *<br /> <br /> <br /> === Crowdfunding Campaign ===<br /> * Donor thank-you email sent<br /> <br /> === War on Cars and About Here/Shifter/Oh The Urbanity Events ===<br /> <br /> === WCB Annual Report ===<br /> <br /> == New Business ==<br /> <br /> === Filling Secretary Position ===<br /> <br /> === HR Committee ===<br /> <br /> === Bike Month Movie ===<br /> <br /> === Ghost Bikes ===<br /> <br /> === Waste Reduction and Reuse Grant ===<br /> <br /> === CIP Grant Reporting ===<br /> <br /> == &lt;i&gt;In Camera&lt;/i&gt; Session ==<br /> {{Motion<br /> |motion=To move &lt;i&gt;in camera&lt;/i&gt;.<br /> |first= <br /> |second= <br /> |yes=<br /> |no=<br /> |abstain=<br /> |result= <br /> }}<br /> <br /> {{Motion<br /> |motion=To move out of camera]&lt;/i&gt; discussion.<br /> |first= <br /> |second= <br /> |yes=<br /> |no=<br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> Adjourned at pm<br /> <br /> [[Category:minutes]]<br /> [[Category:2023-2024 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_March_2024&diff=7348 2024-03-11T20:28:37Z

<p>Stephen.paskaluk: Created page with &quot;&#039;&#039;&#039;&#039;&#039;These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.&#039;&#039;&#039;&#039;&#039; == Bike Edmonton Board Meeting Minutes for March 2024 == Board meetings are open to Bike Edmonton members and the public. * Google Meet * Start Time: 7:00 pm Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you! == Attendanc...&quot;</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for March 2024 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Google Meet<br /> * Start Time: 7:00 pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Stephen<br /> * Minute-taker: <br /> * Board attendance: <br /> * Staff attendance: <br /> * Regrets:<br /> * Absent:<br /> * Guests: <br /> <br /> == Call to Order ==<br /> * Meeting called to order by at pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: April 8, 2024<br /> * Location: Google Meet<br /> * Chair:<br /> * Minute-taker:<br /> <br /> === President's Report ===<br /> *Verbal report<br /> <br /> === Treasurer's Report ===<br /> <br /> === Finance Committee Report ===<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this March agenda, the February 2024 [https://apps.bikeedmonton.ca/w/Board_Minutes_February_2024], and reports as presented<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain= <br /> |result=<br /> }}<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting, Reminders (5 min)===<br /> * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1eS3VmWxQk-iDWLC4ujnfvp6QUoIbIiPelcgm6EuIbFU/edit?usp=sharing volunteer hours] for the past month.<br /> * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use &quot;Bike Edmonton Internal&quot; calendar)<br /> * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.<br /> * Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]<br /> * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]<br /> <br /> === South Shop ===<br /> * February 15 conditions cleared, still conditions for March 15<br /> <br /> === Downtown Shop Annex and Storage ===<br /> * Entered into new lease with Macewan with extra space<br /> * Agreement expected this week for storage space<br /> <br /> === Finance Audit ===<br /> * Email invitation nearly ready<br /> * Audit plan prepared, does timeline need to be revised?<br /> <br /> === CIOG Grant ===<br /> <br /> === OSBA Window Repair Grant ===<br /> * Staff has provided necessary info, Stephen to coordinate the last of the forms<br /> <br /> === Property Tax Exemption ===<br /> * Completed for South Shop<br /> * Status for Downtown<br /> <br /> === Pop-up store options ===<br /> <br /> <br /> '''COMPLETED'''<br /> <br /> === Transfer of signing authority ===<br /> * Stephen and Keith now have signing authority, in addition to Marcel<br /> * Need updated list of info from all of Board, email to follow<br /> <br /> === Winter Cycling Congress ===<br /> *<br /> <br /> <br /> === Crowdfunding Campaign ===<br /> * Donor thank-you email sent<br /> <br /> === War on Cars and About Here/Shifter/Oh The Urbanity Events ===<br /> <br /> === WCB Annual Report ===<br /> <br /> == New Business ==<br /> <br /> === Filling Secretary Position ===<br /> <br /> === HR Committee ===<br /> <br /> === Bike Month Movie ===<br /> <br /> === Ghost Bikes ===<br /> <br /> === Waste Reduction and Reuse Grant ===<br /> <br /> === CIP Grant Reporting ===<br /> <br /> == &lt;i&gt;In Camera&lt;/i&gt; Session ==<br /> {{Motion<br /> |motion=To move &lt;i&gt;in camera&lt;/i&gt;.<br /> |first= <br /> |second= <br /> |yes=<br /> |no=<br /> |abstain=<br /> |result= <br /> }}<br /> <br /> {{Motion<br /> |motion=To move out of camera]&lt;/i&gt; discussion.<br /> |first= <br /> |second= <br /> |yes=<br /> |no=<br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> Adjourned at pm<br /> <br /> [[Category:minutes]]<br /> [[Category:2023-2024 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_December_2023_2&diff=7347 2024-02-28T17:21:49Z

<p>Stephen.paskaluk: Remove &quot;not approved&quot; header</p> <hr /> <div><br /> == Bike Edmonton Board Meeting Minutes for December 11 2023, second meeting ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Location: Google Meet<br /> * Start Time: December 11, 2023 10:20 pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Attendance: Marcel, Stephen, Daniel, Alexandra, Keith, Matt<br /> * Guests:<br /> * Regrets: <br /> * Absent:<br /> * Meeting Chair: Stephen<br /> * Minute Taker: Alexandra<br /> <br /> == Call to Order ==<br /> * Meeting called to order at 10:21<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: January 8, 2024 7pm<br /> * Location: Google Meet<br /> * Chair: <br /> * Minute-taker:<br /> <br /> == Discussion of agenda (5 min) ==<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve the Decmber 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_December_2023 minutes], and reports as presented<br /> |first= Marcel<br /> |second= Keith<br /> |yes= <br /> |no= <br /> |abstain= <br /> |result= Carried<br /> }}<br /> <br /> =<br /> Adjourned at 10.23 pm<br /> <br /> [[Category:minutes]]<br /> [[Category:2023-2024 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_February_2024&diff=7230 2024-02-12T21:34:58Z

<p>Stephen.paskaluk: Created page with &quot;&#039;&#039;&#039;&#039;&#039;These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.&#039;&#039;&#039;&#039;&#039; == Bike Edmonton Board Meeting Minutes for February 2024 == Board meetings are open to Bike Edmonton members and the public. * Google Meet * Start Time: 7:00 pm Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you! == Attend...&quot;</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for February 2024 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Google Meet<br /> * Start Time: 7:00 pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Stephen<br /> * Minute-taker:<br /> * Board attendance:<br /> * Staff attendance:<br /> * Regrets:<br /> * Absent:<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Meeting called to order by at pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: <br /> * Location: <br /> * Chair:<br /> * Minute-taker:<br /> * Food by:<br /> <br /> <br /> === President's Report ===<br /> *[President's Report February 2024] <br /> <br /> === Treasurer's Report ===<br /> *[Treasurer's Report February 2024] <br /> <br /> === Finance Committee Report ===<br /> *[Strategic Planning Committee Report (Month) (Year)]<br /> <br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this February agenda, the January 2024 [https://apps.bikeedmonton.ca/w/Board_Minutes_January_2024 minutes], and reports as presented<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain= <br /> |result= <br /> }}<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting, Reminders (5 min)===<br /> * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1eS3VmWxQk-iDWLC4ujnfvp6QUoIbIiPelcgm6EuIbFU/edit?usp=sharing volunteer hours] for the past month.<br /> * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use &quot;Bike Edmonton Internal&quot; calendar)<br /> * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.<br /> * Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]<br /> * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]<br /> <br /> === Transfer of signing authority ===<br /> * No update<br /> <br /> === Crowdfunding Campaign ===<br /> <br /> === South Shop ===<br /> * Deadline for conditions clear later this week<br /> <br /> === Social Enterprise Fund ===<br /> <br /> === Finance Audit ===<br /> <br /> <br /> '''COMPLETED'''<br /> === CEBA Loan ===<br /> * Funding was secured and load was paid off<br /> <br /> === Casino Audit Report ===<br /> <br /> == New Business ==<br /> <br /> === Media Appearances ===<br /> <br /> === Donor Appreciation ===<br /> <br /> === Winter Cycling Congress ===<br /> * Shop manager attendance<br /> * Congress Promotion<br /> <br /> === Bike Builder Hours ===<br /> * One of our other bike builders likely to be available for less time in the near future<br /> * Recommendation from Coreen to offer Jesse Cunningham some building hours<br /> <br /> === OSBA Window Repair Grant ===<br /> <br /> === CIOG Grant ===<br /> <br /> === Property Tax Exemption ===<br /> <br /> === Downtown Shop Annex and Storage ===<br /> <br /> === Pop-up store options ===<br /> <br /> === War on Cars and About Here/Shifter/Oh The Urbanity Events ===<br /> <br /> === WCB Annual Report ===<br /> <br /> === Bike Month Movie ===<br /> <br /> === Ghost Bikes ===<br /> <br /> <br /> <br /> === Board applications ===<br /> * Colin Margetts<br /> * Adam Burgess<br /> * Heather Young-Leslie<br /> * Derek Kramar<br /> <br /> <br /> == &lt;i&gt;In Camera&lt;/i&gt; Session ==<br /> {{Motion<br /> |motion=To move &lt;i&gt;in camera&lt;/i&gt;.<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> {{Motion<br /> |motion=To move out of camera]&lt;/i&gt; discussion.<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> <br /> Adjourned at 9:14pm<br /> <br /> [[Category:minutes]]<br /> [[Category:2023-2024 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_July_2023&diff=7138 2024-01-08T22:26:47Z

<p>Stephen.paskaluk: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for July 2023 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Location: Google Meet<br /> * Start Time: July 10, 2023 7pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Kelly<br /> * Minute-taker: Stephen<br /> * Board attendance: John, Michelle, Andi, Marcel, Ceileigh, Matt, Charlotte<br /> * Staff attendance: Greg, Coreen, Alex, Vaughan<br /> * Regrets: <br /> * Absent: <br /> * Guests: <br /> <br /> == Call to Order ==<br /> * Meeting called to order at 7:04 PM<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: August 14, 2023, TBD: Picnic site booked 4-8pm<br /> * Location: Victoria Park Site 2 (booked and paid for, has firepit, cover, tables)<br /> * Chair: Kelly Granigan<br /> * Minute-taker:<br /> <br /> == Discussion of agenda (5 min) ==<br /> <br /> == Consent Agenda (5 min) ==<br /> <br /> === President's Report ===<br /> *[https://docs.google.com/document/d/1jduNsvMIHqxXug2xYAHsqsQtxtku8FJk9KopCYdLLeM/edit?usp=sharing president report]<br /> <br /> === Board Evaluation Survey ===<br /> * [https://docs.google.com/spreadsheets/d/191Vu3BPeswafDdCPajMm3nyyUuBizM2hGdhuB6Si1Yo/edit?usp=sharing board evaluation survey results]<br /> <br /> ==Reports to be reviewed, not in the consent agenda ==<br /> <br /> === Executive Director's Report (10 min) ===<br /> * [https://docs.google.com/document/d/1c__0Bz_S1kSvo1eKG9QTF_0mRpUPN4Q5nEjxM-0Pxnw/edit?usp=drive_link Executive Director's Report] <br /> <br /> === Treasurer's Report ===<br /> * [https://docs.google.com/document/d/1jUOjYHpokc1vnNz9Js_wCzwftsPpfeyyyLGOdCKiiXs/edit?usp=sharing Treasurer's Report]<br /> * [https://drive.google.com/file/d/16mOeOhZHLdoA-zv9bCc4zK-iOcrFc0ju/view?usp=sharing Statement of Financial Position]<br /> * [https://drive.google.com/file/d/1ZF1D9Z7u5H3c4LLZISbywx9s-PGBZRIs/view?usp=sharing Comparative Statement]<br /> * [https://drive.google.com/file/d/1WcoLUQqz3Npae21hV3PS9bh-wo_akM8C/view?usp=sharing Cost Revenue Summary]<br /> * [https://drive.google.com/file/d/1V2uR1D8WJR3ZWQkKLX3cMx_IEQd_Kfsw/view?usp=sharing Budget Thoughts]<br /> <br /> === H.R. Committee Report ===<br /> *[https://docs.google.com/document/d/1Sm3_r1grC6p6dkNLB6rBcL7t_YzTop6FYO28d3_6ciI/edit?usp=sharing HR Committee Report]<br /> <br /> === Governance Committee Report ===<br /> * Completed Social Meeting Policy review/update<br /> * Completed BikeWorks/EBC naming updates to Bike Edmonton<br /> * Beginning stages of working with HR committee to implement policies, starting with e-transfer policy<br /> * Beginning work on document naming conventions for documents (eg. working/published documents)<br /> <br /> === South Shop Ad-hoc Working Group ===<br /> * [https://docs.google.com/document/d/1frLijaCcINpNIH3-W1qUSs0yHf7PAW-VI2BfobFiK0k/edit?usp=drivesdk south shop working group july report]<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this July agenda, the June 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_June_2023 minutes], and reports as presented<br /> |first=Matt<br /> |second=Michelle<br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> == New Business ==<br /> <br /> === South Shop Lease Renewal (20 min) ===<br /> * [https://docs.google.com/document/d/19PHIGmuQn7HlBgL_CEzYjoozE-nY4Mt8XCcJW1JOrLA/edit?usp=drivesdk Chris Chan's analysis on closing South Shop]<br /> * see also south shop committee report above<br /> * note: decision today is about lease renewal only. Moving vs closing decision will be made at later date, and there are subsidized opportunities to move the shop to.<br /> * Maintaining two commercial spaces is a significant burden for a non-profit<br /> * There's significant value in the history and establishment in the current location<br /> * Propose $3500/month, 3 months fixturing, 3 months operating only, 6 months full rent<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting, Reminders (5 min)===<br /> * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1elUJymYoKcXGRH9iBrYCz0eK9WmXNEaMcJvak9XbFc4/edit?usp=share_link volunteer hours] for the past month.<br /> * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use &quot;Bike Edmonton Internal&quot; calendar)<br /> * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.<br /> * Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]<br /> * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]<br /> <br /> === Board and Committee Evaluations discussion (20 min) ===<br /> * to discuss results and action items only, board to review results in advance<br /> * Action items discussed at Executive Committee: consider in person meetings, staff appreciation event/other forms of appreciation<br /> <br /> === Audit (10 mins) ===<br /> *<br /> <br /> === In Person Strategy Meeting (15 min) ===<br /> * Victoria Park Site 2, August 14<br /> * site booked 4-8pm (time slot available), what time would we like to meet? Meet at 5:30pm<br /> * potluck - food requirements? no avocado<br /> * 4 step strategy process [https://drive.google.com/file/d/15Y68ChefvcapyKGSmkduuL8vPlMuOR1t/view?usp=sharing explainer video] and [https://drive.google.com/file/d/15ZGwAEcc9g-JDgsm5bd-QwQ8MY13VNfI/view?usp=drive_link guiding questions] (written for a food bank, we will rewrite for Bike Edmonton)<br /> <br /> == &lt;i&gt;In Camera&lt;/i&gt; Session ==<br /> <br /> {{Motion<br /> |motion= To move into in camera session with Dr. Greg Glatz as guest<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> * no items<br /> <br /> {{Motion<br /> |motion= To move out of in camera session<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> <br /> [[Category:minutes]]<br /> [[Category:2022-2023 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2024&diff=7137 2024-01-08T22:10:08Z

<p>Stephen.paskaluk: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for January 2024 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Location: Google Meet<br /> * Start Time: January 8, 2024 7pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Attendance: <br /> * Guests: <br /> * Regrets: <br /> * Absent:<br /> * Meeting Chair: <br /> * Minute Taker: <br /> <br /> == Call to Order ==<br /> * Meeting called to order at 7: pm<br /> <br /> == Logistics for Next Meeting ==<br /> <br /> * Date: February 12, 2024 7:00 pm<br /> * Location: TBD<br /> * Chair: <br /> * Minute-taker:<br /> <br /> == Discussion of agenda (5 min) ==<br /> <br /> ==Reports to be reviewed==<br /> === President's Report (5 min) ===<br /> *[President's Report]<br /> <br /> === Treasurer's Report (5 min) ===<br /> *[Finance Report]<br /> === Committee Reports (5 min) ===<br /> *Committees has not yet met, no reports<br /> <br /> === Executive Director's Report (10 min) ===<br /> *[Executive Director's Report]<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this January agenda, the December 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_December_2023_2 minutes], and reports as presented<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain= <br /> |result= <br /> }}<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting, Reminders (5 min)===<br /> * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1eS3VmWxQk-iDWLC4ujnfvp6QUoIbIiPelcgm6EuIbFU/edit?usp=sharing volunteer hours] for the past month.<br /> * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use &quot;Bike Edmonton Internal&quot; calendar)<br /> * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.<br /> * Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]<br /> * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]<br /> <br /> === Transfer of signing authority ===<br /> <br /> === CEBA Loan ===<br /> <br /> === Crowdfunding Campaign ===<br /> <br /> == New Business ==<br /> <br /> === Executive Director ===<br /> <br /> === Shop Plans ===<br /> <br /> === Social Enterprise Fund ===<br /> <br /> === Finance Audit ===<br /> <br /> === Document Permissions from Previous Minutes ===<br /> <br /> == &lt;i&gt;In Camera&lt;/i&gt; Session ==<br /> <br /> <br /> {{Motion<br /> |motion= To move into in camera session with Dr. Greg Glatz as guest<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> {{Motion<br /> |motion= To move out of in camera session<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> Adjourned at 8:pm<br /> <br /> [[Category:minutes]]<br /> [[Category:2023-2024 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2024&diff=7136 2024-01-08T21:57:23Z

<p>Stephen.paskaluk: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for January 2024 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Location: Google Meet<br /> * Start Time: January 8, 2024 7pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Attendance: <br /> * Guests: <br /> * Regrets: <br /> * Absent:<br /> * Meeting Chair: <br /> * Minute Taker: <br /> <br /> == Call to Order ==<br /> * Meeting called to order at 7: pm<br /> <br /> == Logistics for Next Meeting ==<br /> <br /> * Date: February 12, 2024 7:00 pm<br /> * Location: TBD<br /> * Chair: <br /> * Minute-taker:<br /> <br /> == Discussion of agenda (5 min) ==<br /> <br /> ==Reports to be reviewed==<br /> === President's Report (5 min) ===<br /> *[President's Report]<br /> <br /> === Treasurer's Report (5 min) ===<br /> *[Finance Report]<br /> === Committee Reports (5 min) ===<br /> *Committees has not yet met, no reports<br /> <br /> === Executive Director's Report (10 min) ===<br /> *[Executive Director's Report]<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this January agenda, the December 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_December_2023_2 minutes], and reports as presented<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain= <br /> |result= <br /> }}<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting, Reminders (5 min)===<br /> * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1elUJymYoKcXGRH9iBrYCz0eK9WmXNEaMcJvak9XbFc4/edit?usp=share_link volunteer hours] for the past month.<br /> * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use &quot;Bike Edmonton Internal&quot; calendar)<br /> * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.<br /> * Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]<br /> * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]<br /> <br /> === Transfer of signing authority ===<br /> <br /> === CEBA Loan ===<br /> <br /> === Crowdfunding Campaign ===<br /> <br /> == New Business ==<br /> <br /> === Executive Director ===<br /> <br /> === Shop Plans ===<br /> <br /> === Social Enterprise Fund ===<br /> <br /> === Finance Audit ===<br /> <br /> === Document Permissions from Previous Minutes ===<br /> <br /> == &lt;i&gt;In Camera&lt;/i&gt; Session ==<br /> <br /> <br /> {{Motion<br /> |motion= To move into in camera session with Dr. Greg Glatz as guest<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> {{Motion<br /> |motion= To move out of in camera session<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> Adjourned at 8:pm<br /> <br /> [[Category:minutes]]<br /> [[Category:2023-2024 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2024&diff=7135 2024-01-08T21:55:49Z

<p>Stephen.paskaluk: Created page with &quot; == Bike Edmonton Board Meeting Minutes for January 2024 == Board meetings are open to Bike Edmonton members and the public. * Location: Google Meet * Start Time: January 8, 2024 7pm Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you! == Attendance == * Attendance: * Guests: * Regrets: * Absent: * Meeting Chair: * Minute Taker: == Call...&quot;</p> <hr /> <div><br /> == Bike Edmonton Board Meeting Minutes for January 2024 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Location: Google Meet<br /> * Start Time: January 8, 2024 7pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Attendance: <br /> * Guests: <br /> * Regrets: <br /> * Absent:<br /> * Meeting Chair: <br /> * Minute Taker: <br /> <br /> == Call to Order ==<br /> * Meeting called to order at 7: pm<br /> <br /> == Logistics for Next Meeting ==<br /> <br /> * Date: February 12, 2024 7:00 pm<br /> * Location: TBD<br /> * Chair: <br /> * Minute-taker:<br /> <br /> == Discussion of agenda (5 min) ==<br /> <br /> ==Reports to be reviewed==<br /> === President's Report (5 min) ===<br /> *[President's Report]<br /> <br /> === Treasurer's Report (5 min) ===<br /> *[Finance Report]<br /> === Committee Reports (5 min) ===<br /> *Committees has not yet met, no reports<br /> <br /> === Executive Director's Report (10 min) ===<br /> *[Executive Director's Report]<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this January agenda, the December 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_December_2023_2 minutes], and reports as presented<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain= <br /> |result= <br /> }}<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting, Reminders (5 min)===<br /> * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1elUJymYoKcXGRH9iBrYCz0eK9WmXNEaMcJvak9XbFc4/edit?usp=share_link volunteer hours] for the past month.<br /> * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use &quot;Bike Edmonton Internal&quot; calendar)<br /> * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.<br /> * Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]<br /> * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]<br /> <br /> === Transfer of signing authority ===<br /> <br /> === CEBA Loan ===<br /> <br /> === Crowdfunding Campaign ===<br /> <br /> == New Business ==<br /> <br /> === Executive Director ===<br /> <br /> === Shop Plans ===<br /> <br /> === Social Enterprise Fund ===<br /> <br /> === Finance Audit ===<br /> <br /> === Document Permissions from Previous Minutes ===<br /> <br /> == &lt;i&gt;In Camera&lt;/i&gt; Session ==<br /> <br /> <br /> {{Motion<br /> |motion= To move into in camera session with Dr. Greg Glatz as guest<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> {{Motion<br /> |motion= To move out of in camera session<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> Adjourned at 8:pm<br /> <br /> [[Category:minutes]]<br /> [[Category:2023-2024 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_December_2023&diff=7130 2023-12-18T17:14:51Z

<p>Stephen.paskaluk: </p> <hr /> <div><br /> == Bike Edmonton Board Meeting Minutes for December 2023 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Location: Google Meet<br /> * Start Time: December 11, 2023 7pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Attendance: Marcel, Stephen, Nazz, Daniel, Alexandra, Sarah (left early, after minutes and agenda was approved), Keith, Matt<br /> * Guests: Greg Glatz, Adam Burgess, Coreen<br /> * Regrets: Gino<br /> * Absent:<br /> * Meeting Chair: Stephen<br /> * Minute Taker: Alexandra<br /> <br /> == Call to Order ==<br /> * Meeting called to order at 7:09 pm<br /> <br /> == Logistics for Next Meeting ==<br /> <br /> * Date: December 11th, 2024 8:30pm<br /> * Location: Google Meet<br /> * Chair: <br /> * Minute-taker:<br /> <br /> <br /> * Date: January 8, 2024 7pm<br /> * Location: Google Meet<br /> * Chair: <br /> * Minute-taker:<br /> <br /> == Discussion of agenda (5 min) ==<br /> <br /> *Add change of signing authority to Agenda<br /> *Second meeting later tonight to approve minutes for signing authority for Stephen<br /> *Matching campaign discussion needs to be added<br /> <br /> == Consent Agenda (5 min) ==<br /> *No items for this meeting<br /> <br /> ==Reports to be reviewed, not in the consent agenda ==<br /> === President's Report (5 min) ===<br /> *[https://docs.google.com/document/d/1UvdRP5Elq_X2M1KfHBEIt0BtdIXEgnEOwPYLuxFqtp8/edit?usp=sharing President's Report]<br /> <br /> === Treasurer's Report (5 min) ===<br /> *[https://docs.google.com/document/d/1XvDG5eSvoF6msXgSHqU_bBgsicJfiqM71sOam3rQtaY/edit Finance Report]<br /> *Nazz: When does the casino revenue start covering rent?<br /> *Marcel: Depends. The casino money arrived in November. We made our first expense out of that account in December for December rent. The new casin funds do not appear in this comparative statement. <br /> *Greg: To clarify, tonight's budgets assume casino revenue is applied in December. <br /> <br /> *Marcel: Have we received payment from the volunteers from the last order?<br /> *Greg: I don't think so. Need to check with Coreen. I am not clear. <br /> *Coreen: Volunteer orders have been paid. We also ordered studded tires for the Winter City Studded Tire program. We've distributed all but two sets. The money should be now released as we have distributed them. <br /> *Greg: The next round of funding will come in the next couple of weeks. <br /> *Marcel: That funding is $5500?<br /> *Greg: Yes. Robin may hold it aside.<br /> <br /> *Coreen: I think your donation amount isn't correct from the Finance Report. I can see more than $4000.<br /> *Marcel: I only see things that are from bank statements. I haven't seen things from Stripe yet. We will have to wait a few days for those.<br /> <br /> *Alexandra: In regard to the letter for the CEBA loan, we have made two contacts with Randy Boissonault's office, including Councillor Sarah Hamilton sending an introduction. We have not heard back from his office yet.<br /> *Marcel: Extra snag is that we do not owe this money to the provincial government, we owe it to Servus.<br /> <br /> === Committee Reports (5 min) ===<br /> *Committees has not yet met, no reports<br /> <br /> === Executive Director's Report (10 min) ===<br /> *[https://docs.google.com/document/d/1T1CBQPi4aB5qYS5gTchX5wCxtNRaix3sJMNa__m9amU/edit#heading=h.1yl1f0nrlftc Executive Director's Report]<br /> *Nazz: What does the operation of the Orange Hub look like? Presumably you would have revenue streams coming from that operation?<br /> *Greg: It depends if we configure it as a storage space or a retail space. It's hard for me to make that decision. There's a few different spaces available to us at the Orange Hub. One space could work very well as a workshop. None of the spaces would work well as retail spaces. By closing the south shop, we lose opportunity to gain revenue. <br /> *Marcel: To remind people, our south shop is on a month to month lease. To be honest, in that area of town, there's a lot of vacant spaces. We might be able to stay awhile. I do get nervous about being kicked out though. The other thing is that in both budget scenarios, we are still in some financial jeopardy. Even with a balanced budget, we are losing money right now, and might not be able to make it to the summer to recover.<br /> *Matt: The Orange Hub right now is stranded, but it will eventually be wrapped around by the LRT. It could become a very useful retail space, even if it's used as a storage space for now. <br /> *Keith: Bankruptcy is obviously not the goal, so there is value to the Orange Hub, because a $1 lease is useful as a fall-back. <br /> *Coreen: Any move will come up with a significant cost up-front as well and need to consider. Do we have that money to invest before we have our major cash influx?<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this December agenda, the November 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_November_2023 minutes], and reports as presented<br /> |first= Keith Heslinga<br /> |second= Matt Hoyt<br /> |yes= <br /> |no= <br /> |abstain= <br /> |result= Passed<br /> }}<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting, Reminders (5 min)===<br /> * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1elUJymYoKcXGRH9iBrYCz0eK9WmXNEaMcJvak9XbFc4/edit?usp=share_link volunteer hours] for the past month.<br /> * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use &quot;Bike Edmonton Internal&quot; calendar)<br /> * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.<br /> * Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]<br /> * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]<br /> <br /> === Budget ===<br /> * [https://docs.google.com/spreadsheets/d/11wNOfAxyiy7RFIs1efPiIMl5VASzaRqXh5AJlgf0GUw/edit?usp=sharing Scenario 1 - Reduced Executive Director Role]<br /> * [https://docs.google.com/spreadsheets/d/1uf0NW_WiHtSr_hL4vzgoEZfsjD8Y6lFJRaGc6HhLndo/edit?usp=sharing Scenario 1 - Admin Budget]<br /> * [https://docs.google.com/spreadsheets/d/1cV6eBdJCVXIKqnVmRWsM6oOvTULS9YQ0pbctZtPM60c/edit?usp=sharing Alternate Scenario - No South Shop]<br /> * [https://docs.google.com/spreadsheets/d/1uh1Hk_ORbO4H81M6hMRfAeJSY3kHDZ5EictcyS_RWoA/edit?usp=sharing Alternate Scenario - Admin Budget]<br /> ** Orange Hub<br /> <br /> *Greg: Essentially, the ED role as it currently exists is what tips us into a deficit.The ED does important work, but I do think that the funding that is going towards that position is challenging for Bike Edmonton. If you adjust the funding, it allows you to keep both shops and to account for a bargain increase. Limited damage to existing infrastructure, damage to leadership. My preference is to alter the ED position and keep everything else status quo. These numbers could potentially be finessed further. <br /> **Keith: The budget that changes the ED position allows us to keep the shops, but drains the casino in 1 year. The second budget, with 1 shop, lets us use the casino revenue over two years. There's two issues: cash flow/bankruptcy, and then paying rent. <br /> **Coreen: There's also an in-between: use casino to pay rent in winter, and then use revenue in the summer to pay the rent. Idea is to get us to spring 2025.<br /> **Alexandra: How is that different from these budgets?<br /> **Coreen: All the rent is being paid by the casino. In the scenario I'm proposing is we start to draw from revenue in summer.<br /> **Greg: Coreen is suggesting we only apply the casino revenue in the winter months. <br /> **Marcel: The hybrid is a definite possibility. We could extend the life of both the operating account and the casino account. <br /> **Nazz: When do the revenues start picking up?<br /> **Greg: March, April.<br /> **Nazz: What is our burn ratio? Are we running close to zero by March?<br /> **Greg: We will run out before then if we continue operating how we are operating. The fundraiser will help.<br /> **Coreen: To answer the quesiton about revenues picking up, we are planning on having our bike sale in April.<br /> **Alexandra: What happens to the ED'S work if we choose the budget that change's the ED's role? What are their responsibilites?<br /> **Greg: I will be honest, I don't think I can continue if we decide on that budget. I think you need to call it something different. I think you need to recast the role as an administrator, and redo the job description. The shop managers are very effective. It's a long discussion to recast the role, but if you go with that budget, the role would no longer be done by me. <br /> **Marcel: It's possible we could do both budgets. We could change the ED role, and still get kicked out of our south shop (even if unlikely).<br /> **Greg: Related to that, I would recommend that if we decide to keep the south shop, we talk to our landlord to figure out an agreement that goes beyond month to month. <br /> **Matt: Didn't it have a 3 month termination?<br /> **Greg: No, 30 day termination.<br /> **Greg: I don't know if the board is prepared to vote tonight, or if we need to do more work, but I am happy to be involved in further refinements of the budget.<br /> **Marcel: The next meeting of the finance committee will not include me, because I won't be around until early to mid January. <br /> **Greg: I recommend Monday at the latest for a meeting if we need to meet with the Finance committee again. <br /> <br /> **Stephen: How are board members feeling?<br /> **Keith: I feel like we need to give Greg and the staff direction. Even if it's only some decisions.<br /> **Alexandra: I feel as though we should vote on a budget tonight. <br /> **Greg: I should not be present for deliberation. I want to state again that I prefer to first proposed budget. My contract states that I require two months notice for a change in my contract. <br /> **Marcel: I agree with Alexandra. I don't know how much more we would learn by having another Finance committee. Do you think we would learn more things?<br /> **Greg: I am not sure the result would be significantly different. But Nazz did raise a good point about the Orange Hub. I don't believe the alternate scenario budget is going to get us where we are going to go, however. <br /> **Marcel: One more question about the Orange Hub: I think it's fair to say that if we would have reduced revenue if we move the South Side shop. We need to spend a few years building a customer base. That does not put us in a good footing in the short to medium term.<br /> **Greg: I agree. I think the best way to utilize the Orange Hub is to take it on as a third space. <br /> **Nazz: Walk me through a hypothetical: what happens if we get notice to move from the South Side shop tomorrow?<br /> **Greg: I can't barely answer that off the top of my head. The biggest challenge is where we would put the stuff. We would SWAMP the north side shop.<br /> **Coreen: Yeah, that sceneraio would be a huge mess. I don't know how likely it is that we will be asked to move though. We have had one person look at the shop. <br /> **Stephen: We should note in the minutes that stabilizing the South Side shop is a major priority if we choose the budget that keeps it. <br /> **Coreen: That would be helpful, so that I can communicate with regulars and begin volunteer training.<br /> **Stpehen: My preference is that we should vote on a budget tonight.<br /> **Marcel: Maybe we should make a motion about stabilizing the south side shop.<br /> **Keith: I don't like either budget. I would like something that shows a future, not being screwed now or being screwed later. <br /> **Nazz: Keith, when you're fighting a wild fire, you deal with the wildfire in front of you. I would like to take the oppurunity to have a private conversation without guests.<br /> <br /> == New Business ==<br /> <br /> ===Transfer of signing authority===<br /> *Stephen, Keith, and Marcel needs signing authority. Andi and Kelly no longer need it. <br /> *President: Stephen<br /> *Keith: Vice-President <br /> *Treasurer: Marcel<br /> *Secretary: Alexandra<br /> <br /> ===Matching Campaign by Government of Alberta===<br /> *Crowdfunding platform from GoA: should we set it up asap? <br /> *Matches up to $5000.00, if we raise $2000.00 in 8 weeks.<br /> *More info: https://www.alberta.ca/crowdfunding-alberta-platform-start-a-campaign#jumplinks-1<br /> <br /> *Marcel: How does it redirect? <br /> **Alexandra: To this platform. <br /> **Marcel: Can we link in the other platforms Coreen mentionned? Stripe, e-transfer, etc. <br /> **Coreen: I'd have to take a closer look, but I think so. We can also include a message that says &quot;if you donate through this specific channel, it will be matched&quot;.<br /> <br /> {{Motion<br /> |motion= To investigate if this campaign integrates with our donation channels, and if yes, launch it immediately and notify members.<br /> |first= Alexandra<br /> |second= Marcel<br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= Passed<br /> }}<br /> <br /> == &lt;i&gt;In Camera&lt;/i&gt; Session ==<br /> <br /> <br /> {{Motion<br /> |motion= To move into in camera session without Dr. Greg Glatz as guest<br /> |first= Matt<br /> |second= Marcel<br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= Passed<br /> }}<br /> <br /> <br /> {{Motion<br /> |motion= To move out of in camera session<br /> |first= Keith<br /> |second= Matt<br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= Passed<br /> }}<br /> <br /> ==&lt;i&gt; Budget Approval &lt;i&gt; ==<br /> <br /> {{Motion<br /> |motion= Approving budget scenario one (re-evaluation of the ED role) as per recommendation of the ED, and actively pursuing the Orange Hub or other city space in response to end of South Shop lease. <br /> |first= Marcel<br /> |second= Keith<br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= Passed<br /> }}<br /> Adjourned at 10:21pm<br /> <br /> [[Category:minutes]]<br /> [[Category:2023-2024 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_December_2023&diff=7129 2023-12-18T17:12:36Z

<p>Stephen.paskaluk: Update links to externally shared files</p> <hr /> <div><br /> == Bike Edmonton Board Meeting Minutes for December 2023 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Location: Google Meet<br /> * Start Time: December 11, 2023 7pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Attendance: Marcel, Stephen, Nazz, Daniel, Alexandra, Sarah (left early, after minutes and agenda was approved), Keith, Matt<br /> * Guests: Greg Glatz, Adam Burgess, Coreen<br /> * Regrets: Gino<br /> * Absent:<br /> * Meeting Chair: Stephen<br /> * Minute Taker: Alexandra<br /> <br /> == Call to Order ==<br /> * Meeting called to order at 7:09 pm<br /> <br /> == Logistics for Next Meeting ==<br /> <br /> * Date: December 11th, 2024 8:30pm<br /> * Location: Google Meet<br /> * Chair: <br /> * Minute-taker:<br /> <br /> <br /> * Date: January 8, 2024 7pm<br /> * Location: Google Meet<br /> * Chair: <br /> * Minute-taker:<br /> <br /> == Discussion of agenda (5 min) ==<br /> <br /> *Add change of signing authority to Agenda<br /> *Second meeting later tonight to approve minutes for signing authority for Stephen<br /> *Matching campaign discussion needs to be added<br /> <br /> == Consent Agenda (5 min) ==<br /> *No items for this meeting<br /> <br /> ==Reports to be reviewed, not in the consent agenda ==<br /> === President's Report (5 min) ===<br /> *[https://docs.google.com/document/d/1XvDG5eSvoF6msXgSHqU_bBgsicJfiqM71sOam3rQtaY/edit President's Report]<br /> <br /> === Treasurer's Report (5 min) ===<br /> *[https://docs.google.com/document/d/1XvDG5eSvoF6msXgSHqU_bBgsicJfiqM71sOam3rQtaY/edit Finance Report]<br /> *Nazz: When does the casino revenue start covering rent?<br /> *Marcel: Depends. The casino money arrived in November. We made our first expense out of that account in December for December rent. The new casin funds do not appear in this comparative statement. <br /> *Greg: To clarify, tonight's budgets assume casino revenue is applied in December. <br /> <br /> *Marcel: Have we received payment from the volunteers from the last order?<br /> *Greg: I don't think so. Need to check with Coreen. I am not clear. <br /> *Coreen: Volunteer orders have been paid. We also ordered studded tires for the Winter City Studded Tire program. We've distributed all but two sets. The money should be now released as we have distributed them. <br /> *Greg: The next round of funding will come in the next couple of weeks. <br /> *Marcel: That funding is $5500?<br /> *Greg: Yes. Robin may hold it aside.<br /> <br /> *Coreen: I think your donation amount isn't correct from the Finance Report. I can see more than $4000.<br /> *Marcel: I only see things that are from bank statements. I haven't seen things from Stripe yet. We will have to wait a few days for those.<br /> <br /> *Alexandra: In regard to the letter for the CEBA loan, we have made two contacts with Randy Boissonault's office, including Councillor Sarah Hamilton sending an introduction. We have not heard back from his office yet.<br /> *Marcel: Extra snag is that we do not owe this money to the provincial government, we owe it to Servus.<br /> <br /> === Committee Reports (5 min) ===<br /> *Committees has not yet met, no reports<br /> <br /> === Executive Director's Report (10 min) ===<br /> *[https://docs.google.com/document/d/1T1CBQPi4aB5qYS5gTchX5wCxtNRaix3sJMNa__m9amU/edit#heading=h.1yl1f0nrlftc Executive Director's Report]<br /> *Nazz: What does the operation of the Orange Hub look like? Presumably you would have revenue streams coming from that operation?<br /> *Greg: It depends if we configure it as a storage space or a retail space. It's hard for me to make that decision. There's a few different spaces available to us at the Orange Hub. One space could work very well as a workshop. None of the spaces would work well as retail spaces. By closing the south shop, we lose opportunity to gain revenue. <br /> *Marcel: To remind people, our south shop is on a month to month lease. To be honest, in that area of town, there's a lot of vacant spaces. We might be able to stay awhile. I do get nervous about being kicked out though. The other thing is that in both budget scenarios, we are still in some financial jeopardy. Even with a balanced budget, we are losing money right now, and might not be able to make it to the summer to recover.<br /> *Matt: The Orange Hub right now is stranded, but it will eventually be wrapped around by the LRT. It could become a very useful retail space, even if it's used as a storage space for now. <br /> *Keith: Bankruptcy is obviously not the goal, so there is value to the Orange Hub, because a $1 lease is useful as a fall-back. <br /> *Coreen: Any move will come up with a significant cost up-front as well and need to consider. Do we have that money to invest before we have our major cash influx?<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this December agenda, the November 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_November_2023 minutes], and reports as presented<br /> |first= Keith Heslinga<br /> |second= Matt Hoyt<br /> |yes= <br /> |no= <br /> |abstain= <br /> |result= Passed<br /> }}<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting, Reminders (5 min)===<br /> * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1elUJymYoKcXGRH9iBrYCz0eK9WmXNEaMcJvak9XbFc4/edit?usp=share_link volunteer hours] for the past month.<br /> * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use &quot;Bike Edmonton Internal&quot; calendar)<br /> * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.<br /> * Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]<br /> * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]<br /> <br /> === Budget ===<br /> * [https://docs.google.com/spreadsheets/d/11wNOfAxyiy7RFIs1efPiIMl5VASzaRqXh5AJlgf0GUw/edit?usp=sharing Scenario 1 - Reduced Executive Director Role]<br /> * [https://docs.google.com/spreadsheets/d/1uf0NW_WiHtSr_hL4vzgoEZfsjD8Y6lFJRaGc6HhLndo/edit?usp=sharing Scenario 1 - Admin Budget]<br /> * [https://docs.google.com/spreadsheets/d/1cV6eBdJCVXIKqnVmRWsM6oOvTULS9YQ0pbctZtPM60c/edit?usp=sharing Alternate Scenario - No South Shop]<br /> * [https://docs.google.com/spreadsheets/d/1uh1Hk_ORbO4H81M6hMRfAeJSY3kHDZ5EictcyS_RWoA/edit?usp=sharing Alternate Scenario - Admin Budget]<br /> ** Orange Hub<br /> <br /> *Greg: Essentially, the ED role as it currently exists is what tips us into a deficit.The ED does important work, but I do think that the funding that is going towards that position is challenging for Bike Edmonton. If you adjust the funding, it allows you to keep both shops and to account for a bargain increase. Limited damage to existing infrastructure, damage to leadership. My preference is to alter the ED position and keep everything else status quo. These numbers could potentially be finessed further. <br /> **Keith: The budget that changes the ED position allows us to keep the shops, but drains the casino in 1 year. The second budget, with 1 shop, lets us use the casino revenue over two years. There's two issues: cash flow/bankruptcy, and then paying rent. <br /> **Coreen: There's also an in-between: use casino to pay rent in winter, and then use revenue in the summer to pay the rent. Idea is to get us to spring 2025.<br /> **Alexandra: How is that different from these budgets?<br /> **Coreen: All the rent is being paid by the casino. In the scenario I'm proposing is we start to draw from revenue in summer.<br /> **Greg: Coreen is suggesting we only apply the casino revenue in the winter months. <br /> **Marcel: The hybrid is a definite possibility. We could extend the life of both the operating account and the casino account. <br /> **Nazz: When do the revenues start picking up?<br /> **Greg: March, April.<br /> **Nazz: What is our burn ratio? Are we running close to zero by March?<br /> **Greg: We will run out before then if we continue operating how we are operating. The fundraiser will help.<br /> **Coreen: To answer the quesiton about revenues picking up, we are planning on having our bike sale in April.<br /> **Alexandra: What happens to the ED'S work if we choose the budget that change's the ED's role? What are their responsibilites?<br /> **Greg: I will be honest, I don't think I can continue if we decide on that budget. I think you need to call it something different. I think you need to recast the role as an administrator, and redo the job description. The shop managers are very effective. It's a long discussion to recast the role, but if you go with that budget, the role would no longer be done by me. <br /> **Marcel: It's possible we could do both budgets. We could change the ED role, and still get kicked out of our south shop (even if unlikely).<br /> **Greg: Related to that, I would recommend that if we decide to keep the south shop, we talk to our landlord to figure out an agreement that goes beyond month to month. <br /> **Matt: Didn't it have a 3 month termination?<br /> **Greg: No, 30 day termination.<br /> **Greg: I don't know if the board is prepared to vote tonight, or if we need to do more work, but I am happy to be involved in further refinements of the budget.<br /> **Marcel: The next meeting of the finance committee will not include me, because I won't be around until early to mid January. <br /> **Greg: I recommend Monday at the latest for a meeting if we need to meet with the Finance committee again. <br /> <br /> **Stephen: How are board members feeling?<br /> **Keith: I feel like we need to give Greg and the staff direction. Even if it's only some decisions.<br /> **Alexandra: I feel as though we should vote on a budget tonight. <br /> **Greg: I should not be present for deliberation. I want to state again that I prefer to first proposed budget. My contract states that I require two months notice for a change in my contract. <br /> **Marcel: I agree with Alexandra. I don't know how much more we would learn by having another Finance committee. Do you think we would learn more things?<br /> **Greg: I am not sure the result would be significantly different. But Nazz did raise a good point about the Orange Hub. I don't believe the alternate scenario budget is going to get us where we are going to go, however. <br /> **Marcel: One more question about the Orange Hub: I think it's fair to say that if we would have reduced revenue if we move the South Side shop. We need to spend a few years building a customer base. That does not put us in a good footing in the short to medium term.<br /> **Greg: I agree. I think the best way to utilize the Orange Hub is to take it on as a third space. <br /> **Nazz: Walk me through a hypothetical: what happens if we get notice to move from the South Side shop tomorrow?<br /> **Greg: I can't barely answer that off the top of my head. The biggest challenge is where we would put the stuff. We would SWAMP the north side shop.<br /> **Coreen: Yeah, that sceneraio would be a huge mess. I don't know how likely it is that we will be asked to move though. We have had one person look at the shop. <br /> **Stephen: We should note in the minutes that stabilizing the South Side shop is a major priority if we choose the budget that keeps it. <br /> **Coreen: That would be helpful, so that I can communicate with regulars and begin volunteer training.<br /> **Stpehen: My preference is that we should vote on a budget tonight.<br /> **Marcel: Maybe we should make a motion about stabilizing the south side shop.<br /> **Keith: I don't like either budget. I would like something that shows a future, not being screwed now or being screwed later. <br /> **Nazz: Keith, when you're fighting a wild fire, you deal with the wildfire in front of you. I would like to take the oppurunity to have a private conversation without guests.<br /> <br /> == New Business ==<br /> <br /> ===Transfer of signing authority===<br /> *Stephen, Keith, and Marcel needs signing authority. Andi and Kelly no longer need it. <br /> *President: Stephen<br /> *Keith: Vice-President <br /> *Treasurer: Marcel<br /> *Secretary: Alexandra<br /> <br /> ===Matching Campaign by Government of Alberta===<br /> *Crowdfunding platform from GoA: should we set it up asap? <br /> *Matches up to $5000.00, if we raise $2000.00 in 8 weeks.<br /> *More info: https://www.alberta.ca/crowdfunding-alberta-platform-start-a-campaign#jumplinks-1<br /> <br /> *Marcel: How does it redirect? <br /> **Alexandra: To this platform. <br /> **Marcel: Can we link in the other platforms Coreen mentionned? Stripe, e-transfer, etc. <br /> **Coreen: I'd have to take a closer look, but I think so. We can also include a message that says &quot;if you donate through this specific channel, it will be matched&quot;.<br /> <br /> {{Motion<br /> |motion= To investigate if this campaign integrates with our donation channels, and if yes, launch it immediately and notify members.<br /> |first= Alexandra<br /> |second= Marcel<br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= Passed<br /> }}<br /> <br /> == &lt;i&gt;In Camera&lt;/i&gt; Session ==<br /> <br /> <br /> {{Motion<br /> |motion= To move into in camera session without Dr. Greg Glatz as guest<br /> |first= Matt<br /> |second= Marcel<br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= Passed<br /> }}<br /> <br /> <br /> {{Motion<br /> |motion= To move out of in camera session<br /> |first= Keith<br /> |second= Matt<br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= Passed<br /> }}<br /> <br /> ==&lt;i&gt; Budget Approval &lt;i&gt; ==<br /> <br /> {{Motion<br /> |motion= Approving budget scenario one (re-evaluation of the ED role) as per recommendation of the ED, and actively pursuing the Orange Hub or other city space in response to end of South Shop lease. <br /> |first= Marcel<br /> |second= Keith<br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= Passed<br /> }}<br /> Adjourned at 10:21pm<br /> <br /> [[Category:minutes]]<br /> [[Category:2023-2024 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_December_2023_2&diff=7121 2023-12-12T05:24:17Z

<p>Stephen.paskaluk: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for December 11 2023, second meeting ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Location: Google Meet<br /> * Start Time: December 11, 2023 10:20 pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Attendance: Marcel, Stephen, Daniel, Alexandra, Keith, Matt<br /> * Guests:<br /> * Regrets: <br /> * Absent:<br /> * Meeting Chair: Stephen<br /> * Minute Taker: Alexandra<br /> <br /> == Call to Order ==<br /> * Meeting called to order at 10:21<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: January 8, 2024 7pm<br /> * Location: Google Meet<br /> * Chair: <br /> * Minute-taker:<br /> <br /> == Discussion of agenda (5 min) ==<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve the Decmber 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_December_2023 minutes], and reports as presented<br /> |first= Marcel<br /> |second= Keith<br /> |yes= <br /> |no= <br /> |abstain= <br /> |result= Carried<br /> }}<br /> <br /> =<br /> Adjourned at 10.23 pm<br /> <br /> [[Category:minutes]]<br /> [[Category:2023-2024 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_December_2023_2&diff=7066 2023-12-12T02:16:57Z

<p>Stephen.paskaluk: Created page with &quot;&#039;&#039;&#039;&#039;&#039;These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.&#039;&#039;&#039;&#039;&#039; == Bike Edmonton Board Meeting Minutes for December 11 2023, second meeting == Board meetings are open to Bike Edmonton members and the public. * Location: Google Meet * Start Time: December 11, 2023 8:30 pm Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item...&quot;</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for December 11 2023, second meeting ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Location: Google Meet<br /> * Start Time: December 11, 2023 8:30 pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Attendance: Marcel, Stephen, Nazz, Daniel, Alexandra, Sarah, Keith, Matt<br /> * Guests: Greg Glatz, Adam Burgess, Coreen<br /> * Regrets: <br /> * Absent:<br /> * Meeting Chair: Stephen<br /> * Minute Taker: Alexandra<br /> <br /> == Call to Order ==<br /> * Meeting called to order at <br /> <br /> == Logistics for Next Meeting ==<br /> * Date: January 8, 2024 7pm<br /> * Location: Google Meet<br /> * Chair: <br /> * Minute-taker:<br /> <br /> == Discussion of agenda (5 min) ==<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve the Decmber 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_December_2023 minutes], and reports as presented<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain= <br /> |result= <br /> }}<br /> <br /> =<br /> Adjourned at 8:XX pm<br /> <br /> [[Category:minutes]]<br /> [[Category:2023-2024 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_of_Director%27s_Minutes&diff=7063 2023-12-12T02:15:01Z

<p>Stephen.paskaluk: </p> <hr /> <div>----<br /> '''''Please note that that these minutes are unformatted at this time. We have posted these in order to expedite the process and allow access to the membership.'''''<br /> ----<br /> <br /> *[[List of motions]]<br /> <br /> *[[Board Agenda Template|Agenda/Minutes Template]]<br /> <br /> <br /> ==2020-2029==<br /> {| width=&quot;100%&quot;<br /> |-<br /> | style=&quot;height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> |-|-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 0px 7px;background-color:#f8f4fd;&quot; |<br /> &lt;div style=&quot;margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;2023&lt;/div&gt;<br /> *[[Board Minutes December 2023 2|December Meeting to Approve Minutes]]<br /> *[[Board Minutes December 2023|December]]<br /> *[[Board Minutes November 2023|November]]<br /> *[[Board Minutes October 2023|October]]<br /> *[[Board Minutes September 2023|September]]<br /> *[[Board Minutes August 2023|August]]<br /> *[[Board Minutes July 2023 special meeting for landlord negotiation|July Special Meeting]]<br /> *[[Board Minutes July 2023|July]]<br /> *[[Board Minutes June 2023|June]]<br /> *[[Board Minutes May 2023|May]]<br /> *[[Board Minutes April 2023|April]]<br /> *[[Board Minutes March 2023|March]]<br /> *[[Board Minutes February 2023|February]]<br /> *[[Board Minutes January 2023|January]]<br /> |<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;&quot; |<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;&quot; |<br /> |}<br /> | style=&quot;height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> | valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#fcf0f4;&quot; |<br /> &lt;div style=&quot;margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;2022&lt;/div&gt;<br /> *[[Board Minutes December 2022|December]]<br /> *[[Board Minutes November 27 2022 Meeting 2|Nov 27 Meeting 2]]<br /> *[[Board Minutes November 27 2022|Nov 27 Meeting 1]]<br /> *[[Board Minutes November 2022|November]]<br /> *[[Board Minutes October 2022|October]]<br /> *[[Board Minutes September 2022|September]]<br /> *[[Board Minutes August 2022|August]]<br /> *[[Board Minutes July 2022|July]]<br /> *[[Board Minutes June 20 2022 Meeting 2|June 20 Meeting 2]]<br /> *[[Board Minutes June 20 2022 Meeting 1|June 20 Meeting 1]]<br /> *[[Board Minutes June 2022|June]]<br /> *[[Board Minutes May 2022|May]]<br /> *[[Board Minutes May 2 2002|May 2]]<br /> *[[Board Minutes April 15 2022|April 15]]<br /> *[[Board Minutes April 2022|April]]<br /> *[[Board Minutes March 2022|March]]<br /> *[[Board Minutes February 2022|February]]<br /> *[[Board Minutes January 20 2022|January 20]]<br /> *[[Board Minutes January 2022|January]]<br /> |}<br /> | style=&quot;height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 0px 7px;background-color:#f8f4fd;&quot; |<br /> &lt;div style=&quot;margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;2021&lt;/div&gt;<br /> *[[Board Minutes December 2021|December]]<br /> *[[Board Minutes November 2021|November]]<br /> *[[Board Minutes October 2021|October]]<br /> *[[Board Minutes September 28 2021|September 28]]<br /> *[[Board Minutes September 2021|September]]<br /> *[[Board Minutes August 2021|August]]<br /> *[[Board Minutes July 2021|July]]<br /> *[[Board Minutes July 06 2021|July 6]]<br /> *[[Board Minutes June 2021|June]]<br /> *[[Board Minutes May 2021|May]]<br /> *[[Board Minutes May 04 2021|May 4]]<br /> *[[Board Minutes April 2021|April]]<br /> *[[Board Minutes March 2021|March]]<br /> *[[Board Minutes February 2021|February]]<br /> *[[Board Minutes February 02 2021|February 2]]<br /> *[[Board Minutes January 2021|January]]<br /> |<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;&quot; |<br /> |}<br /> | style=&quot;height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> | valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#fcf0f4;&quot; |<br /> &lt;div style=&quot;margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;2020&lt;/div&gt;<br /> *[[Board Minutes December 2020|December]]<br /> *[[Board Minutes November 2020|November]]<br /> *[[Board Minutes October 2020|October]]<br /> *[[Board Minutes September 2020|September]]<br /> *[[Board Minutes August 2020|August]]<br /> *[[Board Minutes July 2020|July]]<br /> *[[Board Minutes June 2020|June]]<br /> *[[Board Minutes May 2020|May]]<br /> *[[Board Minutes April 2020|April]]<br /> *[[Board Minutes March 2020|March]]<br /> *[[Board Minutes February 2020|February]]<br /> *[[Board Minutes January 2020|January]]<br /> |}<br /> |}<br /> <br /> ==2010-2019==<br /> {| width=&quot;100%&quot;<br /> |-<br /> | style=&quot;height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 0px 7px;background-color:#f8f4fd;&quot; |<br /> &lt;div style=&quot;margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;2019&lt;/div&gt;<br /> *[[Board Minutes December 2019|December]]<br /> *[[Board Minutes November 2019|November]]<br /> *[[Board Minutes October 2019|October]]<br /> *[[Board Minutes September 2019|September]]<br /> *[[Board Minutes August 2019|August]]<br /> *[[Board Minutes July 2019|July]]<br /> *[[Board Minutes June 2019|June]]<br /> *[[Board Minutes May 2019|May]]<br /> *[[Board Minutes April 2019|April]]<br /> *[[Board Minutes March 2019|March]]<br /> *[[Board Minutes February 2019|February]]<br /> *[[Board Minutes January 2019|January]]<br /> <br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;&quot; |<br /> |}<br /> | style=&quot;height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> | valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#fcf0f4;&quot; |<br /> &lt;div style=&quot;margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;2018&lt;/div&gt;<br /> *[[Board Minutes December 2018|December]]<br /> *[[Board Minutes November 2018|November]]<br /> *[[Board Minutes October 2018|October]]<br /> *[[Board Minutes September 2018|September]]<br /> *[[Board Minutes August 2018|August]]<br /> *[[Board Minutes July 2018|July]]<br /> *[[Board Minutes June 2018|June]]<br /> *[[Board Minutes May 2018|May]]<br /> *[[Board Minutes April 2018|April]]<br /> *[[Board Minutes March 2018|March]]<br /> *[[Board Minutes February 2018|February]]<br /> *[[Board Minutes January 2018|January]]<br /> <br /> |}<br /> | style=&quot;height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 0px 7px;background-color:#f8f4fd;&quot; |<br /> &lt;div style=&quot;margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;2017&lt;/div&gt;<br /> *[[Board_Minutes_December_2017|December]]<br /> *[[Board_Minutes_November_2017|November]]<br /> *[[Board_Minutes_October_2017|October]]<br /> *[[Board_Minutes_September_2017|September]]<br /> *[[Board_Minutes_August_2017|August]]<br /> *[[Board_Minutes_July_2017|July]]<br /> *[[Board_Minutes_June_2017|June]]<br /> *[[Board_Minutes_May_2017|May]]<br /> *[[Board_Minutes_April_2017|April]]<br /> *[[Board_Minutes_March_2017|March]]<br /> *[[Board_Minutes_February_2017|February]]<br /> *[[Board_Minutes_January_2017|January]]<br /> |}<br /> | style=&quot;height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> | valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#fcf0f4;&quot; |<br /> &lt;div style=&quot;margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;2016&lt;/div&gt;<br /> *[[Board_Minutes_December_2016|December]]<br /> *[[Board_Minutes_November_2016|November]]<br /> *[[Board_Minutes_October_2016|October]]<br /> *[[Board_Minutes_September_2016|September]]<br /> *[[Board_Minutes_August_2016|August]]<br /> *[[Board_Minutes_July_2016|July]]<br /> *[[Board_Minutes_June_2016|June]]<br /> *[[Board_Minutes_May_2016|May]]<br /> *[[Board_Minutes_April_2016|April]]<br /> *[[Board_Minutes_March_2016|March]]<br /> *[[Board_Minutes_February_2016|February]]<br /> *[[Board_Minutes_January_2016|January]]<br /> |}<br /> | style=&quot;height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 0px 7px;background-color:#f8f4fd;&quot; |<br /> &lt;div style=&quot;margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;2015&lt;/div&gt;<br /> *[[Board_Minutes_December_2015|December]]<br /> *[[Board_Minutes_November_2015|November]]<br /> *[[Board_Minutes_October_2015|October]]<br /> *[[Board_Minutes_September_2015|September]]<br /> *[[Board_Minutes_August_2015|August]]<br /> *[[Board_Minutes_July_2015|July]]<br /> *[[Board_Minutes_June_2015|June]]<br /> *[[Board_Minutes_May_2015|May]]<br /> *[[Board_Minutes_April_2015|April]]<br /> *[[Board_Minutes_March_2015|March]]<br /> *[[Board_Minutes_February_2015|February]]<br /> *[[Board_Minutes_January_2015|January]]<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;&quot; |<br /> |}<br /> | style=&quot;height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> | valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#fcf0f4;&quot; |<br /> &lt;div style=&quot;margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;2014&lt;/div&gt;<br /> *[[Board_Minutes_December_2014|December]]<br /> *[[Board_Minutes_November_2014|November]]<br /> *[[Board_Minutes_October_2014|October]]<br /> *[[Board_Minutes_September_2014|September]]<br /> *[[Board_Minutes_August_2014|August]]<br /> *[[Board_Minutes_July_2014|July]]<br /> *[[Board_Minutes_June_2014|June]]<br /> *[[Board_Minutes_May_2014|May]]<br /> *[[Board_Minutes_April_2014|April]]<br /> *[[Board_Minutes_March_2014|March]]<br /> *[[Board_Minutes_February_2014|February]]<br /> *[[Board_Minutes_January_2014|January]]<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;&quot; |<br /> |}<br /> | style=&quot;height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 0px 7px;background-color:#f8f4fd;&quot; |<br /> &lt;div style=&quot;margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;2013&lt;/div&gt;<br /> *[[Board_Minutes_December_2013|December]]<br /> *[[Board_Minutes_November_2013|November]]<br /> *[[Board_Minutes_October_2013|October]]<br /> *[[Board_Minutes_September_2013|September]]<br /> *[[Board_Minutes_August_2013|August]]<br /> *[[Board_Minutes_July_2013|July]]<br /> *[[Board_Minutes_June_2013|June]]<br /> *[[Board_Minutes_May_2013|May]]<br /> *[[Board_Minutes_April_2013|April]]<br /> *[[Board_Minutes_March_2013|March]]<br /> *[[Board_Minutes_February_2013|February]]<br /> *[[Board_Minutes_January_2013|January]]<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;&quot; |<br /> |}<br /> | style=&quot;height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> | valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#fcf0f4;&quot; |<br /> &lt;div style=&quot;margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;2012&lt;/div&gt;<br /> *[[Board_Minutes_December_2012|December]]<br /> *[[Board_Minutes_November_2012|November]]<br /> *[[Board_Minutes_October_2012|October]]<br /> *[[Board_Minutes_September_2012|September]]<br /> *[[Board_Minutes_August_2012|August]]<br /> *[[Board_Minutes_July_2012|July]]<br /> *[[Board_Minutes_June_2012|June]]<br /> *[[Board_Minutes_May_2012|May]]<br /> *[[Board_Minutes_April_2012|April]]<br /> *[[Board_Minutes_March_2012|March]]<br /> *[[Board_Minutes_February_2012|February]]<br /> *[[Board_Minutes_January_2012|January]]<br /> |}<br /> | style=&quot;height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 0px 7px;background-color:#f8f4fd;&quot; |<br /> &lt;div style=&quot;margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;2011&lt;/div&gt;<br /> *[[Board_Minutes_December_2011|December]]<br /> *[[Board_Minutes_November_2011|November]]<br /> *[[Board_Minutes_October_2011|October]]<br /> *[[Board_Minutes_September_2011|September]]<br /> *[[Board_Minutes_August_2011|August]]<br /> *[[Board_Minutes_July_2011|July]]<br /> *[[Board_Minutes_June_2011|June]]<br /> *[[Board_Minutes_May_2011|May]]<br /> *[[Board_Minutes_April_2011|April]]<br /> *[[Board_Minutes_March_2011|March]]<br /> *[[Board_Minutes_February_2011|February]]<br /> *[[Board_Minutes_January_2011|January]]<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;&quot; |<br /> |}<br /> | style=&quot;height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> | valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#fcf0f4;&quot; |<br /> &lt;div style=&quot;margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;2010&lt;/div&gt;<br /> *[[Board_Minutes_December_2010|December]]<br /> *[[Board_Minutes_November_2010|November]]<br /> *[[Board_Minutes_October_2010|October]]<br /> *[[Board_Minutes_September_2010|September]]<br /> *[[Board_Minutes_August_2010|August]]<br /> *[[Board_Minutes_July_2010|July]]<br /> *[[Board_Minutes_June_2010|June]]<br /> *[[Board_Minutes_May_2010|May]]<br /> *[[Board_Minutes_April_2010|April]]<br /> *[[Board_Minutes_March_2010|March]]<br /> *[[Board_Minutes_February_2010|February]]<br /> *[[Board_Minutes_January_2010|January]]<br /> |}<br /> |}<br /> <br /> ==2000-2009==<br /> {| width=&quot;100%&quot;<br /> |-<br /> | style=&quot;height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 0px 7px;background-color:#f8f4fd;&quot; |<br /> &lt;div style=&quot;margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;2009&lt;/div&gt;<br /> *[[Board_Minutes_December_2009|December]]<br /> *[[Board_Minutes_November_2009|November]]<br /> *[[Board_Minutes_October_2009|October]]<br /> *[[Board_Minutes_September_2009|September]]<br /> *[[Board_Minutes_August_2009|August]]<br /> *[[Board_Minutes_July_2009|July]]<br /> *[[Board_Minutes_June_2009|June]]<br /> *[[Board_Minutes_May_2009|May]]<br /> *[[Board_Minutes_April_2009|April]]<br /> *[[Board_Minutes_March_2009|March]]<br /> *[[Board_Minutes_February_2009|February]]<br /> *[[Board_Minutes_January_2009|January]]<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;&quot; |<br /> |}<br /> | style=&quot;height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> | valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#fcf0f4;&quot; |<br /> &lt;div style=&quot;margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;2008&lt;/div&gt;<br /> *[[Board_Minutes_December_2008|December]]<br /> *[[Board_Minutes_November_2008|November]]<br /> *[[Board_Minutes_October_2008|October]]<br /> *[[Board_Minutes_September_2008|September]]<br /> *[[Board_Minutes_August_2008|August]]<br /> *[[Board_Minutes_July_2008|July]]<br /> *[[Board_Minutes_June_2008|June]]<br /> *[[Board_Minutes_May_2008|May]]<br /> *[[Board_Minutes_April_2008|April]]<br /> *[[Board_Minutes_March_2008|March]]<br /> *[[Board_Minutes_February_2008|February]]<br /> *[[Board_Minutes_January_2008|January]]<br /> |}<br /> | style=&quot;height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 0px 7px;background-color:#f8f4fd;&quot; |<br /> &lt;div style=&quot;margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;2007&lt;/div&gt;<br /> *[[Board_Minutes_December_2007|December]]<br /> *[[Board_Minutes_November_2007|November]]<br /> *[[Board_Minutes_October_2007|October]]<br /> *[[Board_Minutes_September_2007|September]]<br /> *[[Board_Minutes_August_2007|August]]<br /> *[[Board_Minutes_July_2007|July]]<br /> *[[Board_Minutes_June_2007|June]]<br /> *[[Board_Minutes_May_2007|May]]<br /> *[[Board_Minutes_April_2007|April]]<br /> *[[Board_Minutes_March_2007|March]]<br /> *[[Board_Minutes_February_2007|February]]<br /> *[[Board_Minutes_January_2007|January]]<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;&quot; |<br /> |}<br /> | style=&quot;height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> | valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#fcf0f4;&quot; |<br /> &lt;div style=&quot;margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;2006&lt;/div&gt;<br /> *[[Board_Minutes_December_2006|December]]<br /> *[[Board_Minutes_November_2006|November]]<br /> *[[Board_Minutes_October_2006|October]]<br /> *[[Board_Minutes_September_2006|September]]<br /> *[[Board_Minutes_August_2006|August]]<br /> *[[Board_Minutes_July_2006|July]]<br /> *[[Board_Minutes_June_2006|June]]<br /> *[[Board_Minutes_May_2006|May]]<br /> *[[Board_Minutes_April_2006|April]]<br /> *[[Board_Minutes_March_2006|March]]<br /> *[[Board_Minutes_February_2006|February]]<br /> *[[Board_Minutes_January_2006|January]]<br /> |}<br /> | style=&quot;height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 0px 7px;background-color:#f8f4fd;&quot; |<br /> &lt;div style=&quot;margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;2005&lt;/div&gt;<br /> *[[Board_Minutes_December_2005|December]]<br /> *[[Board_Minutes_November_2005|November]]<br /> *[[Board_Minutes_October_2005|October]]<br /> *[[Board_Minutes_September_2005|September]]<br /> *[[Board_Minutes_August_2005|August]]<br /> *[[Board_Minutes_July_2005|July]]<br /> *[[Board_Minutes_June_2005|June]]<br /> *[[Board_Minutes_May_2005|May]]<br /> *[[Board_Minutes_April_2005|April]]<br /> *[[Board_Minutes_March_2005|March]]<br /> *[[Board_Minutes_February_2005|February]]<br /> *[[Board_Minutes_January_2005|January]]<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;&quot; |<br /> |}<br /> | style=&quot;height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> | valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#fcf0f4;&quot; |<br /> &lt;div style=&quot;margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;2004&lt;/div&gt;<br /> *[[Board_Minutes_December_2004|December]]<br /> *[[Board_Minutes_November_2004|November]]<br /> *[[Board_Minutes_October_2004|October]]<br /> *[[Board_Minutes_September_2004|September]]<br /> *[[Board_Minutes_August_2004|August]]<br /> *[[Board_Minutes_July_2004|July]]<br /> *[[Board_Minutes_June_2004|June]]<br /> *[[Board_Minutes_May_2004|May]]<br /> *[[Board_Minutes_April_2004|April]]<br /> *[[Board_Minutes_March_2004|March]]<br /> *[[Board_Minutes_February_2004|February]]<br /> *[[Board_Minutes_January_2004|January]]<br /> |}<br /> | style=&quot;height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 0px 7px;background-color:#f8f4fd;&quot; |<br /> &lt;div style=&quot;margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;2003&lt;/div&gt;<br /> *[[Board_Minutes_December_2003|December]]<br /> *[[Board_Minutes_November_2003|November]]<br /> *[[Board_Minutes_October_2003|October]]<br /> *[[Board_Minutes_September_2003|September]]<br /> *[[Board_Minutes_August_2003|August]]<br /> *[[Board_Minutes_July_2003|July]]<br /> *[[Board_Minutes_June_2003|June]]<br /> *[[Board_Minutes_May_2003|May]]<br /> *[[Board_Minutes_April_2003|April]]<br /> *[[Board_Minutes_March_2003|March]]<br /> *[[Board_Minutes_February_2003|February]]<br /> *[[Board_Minutes_January_2003|January]]<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;&quot; |<br /> |}<br /> | style=&quot;height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> | valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#fcf0f4;&quot; |<br /> &lt;div style=&quot;margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;2002&lt;/div&gt;<br /> *[[Board_Minutes_December_2002|December]]<br /> *[[Board_Minutes_November_2002|November]]<br /> *[[Board_Minutes_October_2002|October]]<br /> *[[Board_Minutes_September_2002|September]]<br /> *[[Board_Minutes_August_2002|August]]<br /> *[[Board_Minutes_July_2002|July]]<br /> *[[Board_Minutes_June_2002|June]]<br /> *[[Board_Minutes_May_2002|May]]<br /> *[[Board_Minutes_April_2002|April]]<br /> *[[Board_Minutes_March_2002|March]]<br /> *[[Board_Minutes_February_2002|February]]<br /> *[[Board_Minutes_January_2002|January]]<br /> |}<br /> | style=&quot;height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 0px 7px;background-color:#f8f4fd;&quot; |<br /> &lt;div style=&quot;margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;2001&lt;/div&gt;<br /> *[[Board_Minutes_December_2001|December]]<br /> *[[Board_Minutes_November_2001|November]]<br /> *[[Board_Minutes_October_2001|October]]<br /> *[[Board_Minutes_September_2001|September]]<br /> *[[Board_Minutes_August_2001|August]]<br /> *[[Board_Minutes_July_2001|July]]<br /> *[[Board_Minutes_June_2001|June]]<br /> *[[Board_Minutes_May_2001|May]]<br /> *[[Board_Minutes_April_2001|April]]<br /> *[[Board_Minutes_March_2001|March]]<br /> *[[Board_Minutes_February_2001|February]]<br /> *[[Board_Minutes_January_2001|January]]<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;&quot; |<br /> |}<br /> | style=&quot;height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> | valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#fcf0f4;&quot; |<br /> &lt;div style=&quot;margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;2000&lt;/div&gt;<br /> *[[Board_Minutes_December_2000|December]]<br /> *[[Board_Minutes_November_2000|November]]<br /> *[[Board_Minutes_October_2000|October]]<br /> *[[Board_Minutes_September_2000|September]]<br /> *[[Board_Minutes_August_2000|August]]<br /> *[[Board_Minutes_July_2000|July]]<br /> *[[Board_Minutes_June_2000|June]]<br /> *[[Board_Minutes_May_2000|May]]<br /> *[[Board_Minutes_April_2000|April]]<br /> *[[Board_Minutes_March_2000|March]]<br /> *[[Board_Minutes_February_2000|February]]<br /> *[[Board_Minutes_January_2000|January]]<br /> |}<br /> |}<br /> ==1990-1999==<br /> {| width=&quot;100%&quot;<br /> |-<br /> | style=&quot;height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 0px 7px;background-color:#f8f4fd;&quot; |<br /> &lt;div style=&quot;margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;1999&lt;/div&gt;<br /> *[[Board_Minutes_December_1999|December]]<br /> *[[Board_Minutes_November_1999|November]]<br /> *[[Board_Minutes_October_1999|October]]<br /> *[[Board_Minutes_September_1999|September]]<br /> *[[Board_Minutes_August_1999|August]]<br /> *[[Board_Minutes_July_1999|July]]<br /> *[[Board_Minutes_June_1999|June]]<br /> *[[Board_Minutes_May_1999|May]]<br /> *[[Board_Minutes_April_1999|April]]<br /> *[[Board_Minutes_March_1999|March]]<br /> *[[Board_Minutes_February_1999|February]]<br /> *[[Board_Minutes_January_1999|January]]<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;&quot; |<br /> |}<br /> | style=&quot;height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> | valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#fcf0f4;&quot; |<br /> &lt;div style=&quot;margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;1998&lt;/div&gt;<br /> *[[Board_Minutes_December_1998|December]]<br /> *[[Board_Minutes_November_1998|November]]<br /> *[[Board_Minutes_October_1998|October]]<br /> *[[Board_Minutes_September_1998|September]]<br /> *[[Board_Minutes_August_1998|August]]<br /> *[[Board_Minutes_July_1998|July]]<br /> *[[Board_Minutes_June_1998|June]]<br /> *[[Board_Minutes_May_1998|May]]<br /> *[[Board_Minutes_April_1998|April]]<br /> *[[Board_Minutes_March_1998|March]]<br /> *[[Board_Minutes_February_1998|February]]<br /> *[[Board_Minutes_January_1998|January]]<br /> |}<br /> | style=&quot;height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 0px 7px;background-color:#f8f4fd;&quot; |<br /> &lt;div style=&quot;margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;1997&lt;/div&gt;<br /> *[[Board_Minutes_December_1997|December]]<br /> *[[Board_Minutes_November_1997|November]]<br /> *[[Board_Minutes_October_1997|October]]<br /> *[[Board_Minutes_September_1997|September]]<br /> *[[Board_Minutes_August_1997|August]]<br /> *[[Board_Minutes_July_1997|July]]<br /> *[[Board_Minutes_June_1997|June]]<br /> *[[Board_Minutes_May_1997|May]]<br /> *[[Board_Minutes_April_1997|April]]<br /> *[[Board_Minutes_March_1997|March]]<br /> *[[Board_Minutes_February_1997|February]]<br /> *[[Board_Minutes_January_1997|January]]<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;&quot; |<br /> |}<br /> | style=&quot;height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> | valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#fcf0f4;&quot; |<br /> &lt;div style=&quot;margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;1996&lt;/div&gt;<br /> *[[Board_Minutes_December_1996|December]]<br /> *[[Board_Minutes_November_1996|November]]<br /> *[[Board_Minutes_October_1996|October]]<br /> *[[Board_Minutes_September_1996|September]]<br /> *[[Board_Minutes_August_1996|August]]<br /> *[[Board_Minutes_July_1996|July]]<br /> *[[Board_Minutes_June_1996|June]]<br /> *[[Board_Minutes_May_1996|May]]<br /> *[[Board_Minutes_April_1996|April]]<br /> *[[Board_Minutes_March_1996|March]]<br /> *[[Board_Minutes_February_1996|February]]<br /> *[[Board_Minutes_January_1996|January]]<br /> |}<br /> | style=&quot;height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 0px 7px;background-color:#f8f4fd;&quot; |<br /> &lt;div style=&quot;margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;1995&lt;/div&gt;<br /> *[[Board_Minutes_December_1995|December]]<br /> *[[Board_Minutes_November_1995|November]]<br /> *[[Board_Minutes_October_1995|October]]<br /> *[[Board_Minutes_September_1995|September]]<br /> *[[Board_Minutes_August_1995|August]]<br /> *[[Board_Minutes_July_1995|July]]<br /> *[[Board_Minutes_June_1995|June]]<br /> *[[Board_Minutes_May_1995|May]]<br /> *[[Board_Minutes_April_1995|April]]<br /> *[[Board_Minutes_March_1995|March]]<br /> *[[Board_Minutes_February_1995|February]]<br /> *[[Board_Minutes_January_1995|January]]<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;&quot; |<br /> |}<br /> | style=&quot;height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> | valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#fcf0f4;&quot; |<br /> &lt;div style=&quot;margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;1994&lt;/div&gt;<br /> *[[Board_Minutes_December_1994|December]]<br /> *[[Board_Minutes_November_1994|November]]<br /> *[[Board_Minutes_October_1994|October]]<br /> *[[Board_Minutes_September_1994|September]]<br /> *[[Board_Minutes_August_1994|August]]<br /> *[[Board_Minutes_July_1994|July]]<br /> *[[Board_Minutes_June_1994|June]]<br /> *[[Board_Minutes_May_1994|May]]<br /> *[[Board_Minutes_April_1994|April]]<br /> *[[Board_Minutes_March_1994|March]]<br /> *[[Board_Minutes_February_1994|February]]<br /> *[[Board_Minutes_January_1994|January]]<br /> |}<br /> | style=&quot;height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 0px 7px;background-color:#f8f4fd;&quot; |<br /> &lt;div style=&quot;margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;1993&lt;/div&gt;<br /> *[[Board_Minutes_December_1993|December]]<br /> *[[Board_Minutes_November_1993|November]]<br /> *[[Board_Minutes_October_1993|October]]<br /> *[[Board_Minutes_September_1993|September]]<br /> *[[Board_Minutes_August_1993|August]]<br /> *[[Board_Minutes_July_1993|July]]<br /> *[[Board_Minutes_June_1993|June]]<br /> *[[Board_Minutes_May_1993|May]]<br /> *[[Board_Minutes_April_1993|April]]<br /> *[[Board_Minutes_March_1993|March]]<br /> *[[Board_Minutes_February_1993|February]]<br /> *[[Board_Minutes_January_1993|January]]<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;&quot; |<br /> |}<br /> | style=&quot;height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> | valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#fcf0f4;&quot; |<br /> &lt;div style=&quot;margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;1992&lt;/div&gt;<br /> *[[Board_Minutes_December_1992|December]]<br /> *[[Board_Minutes_November_1992|November]]<br /> *[[Board_Minutes_October_1992|October]]<br /> *[[Board_Minutes_September_1992|September]]<br /> *[[Board_Minutes_August_1992|August]]<br /> *[[Board_Minutes_July_1992|July]]<br /> *[[Board_Minutes_June_1992|June]]<br /> *[[Board_Minutes_May_1992|May]]<br /> *[[Board_Minutes_April_1992|April]]<br /> *[[Board_Minutes_March_1992|March]]<br /> *[[Board_Minutes_February_1992|February]]<br /> *[[Board_Minutes_January_1992|January]]<br /> |}<br /> | style=&quot;height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 0px 7px;background-color:#f8f4fd;&quot; |<br /> &lt;div style=&quot;margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;1991&lt;/div&gt;<br /> *[[Board_Minutes_December_1991|December]]<br /> *[[Board_Minutes_November_1991|November]]<br /> *[[Board_Minutes_October_1991|October]]<br /> *[[Board_Minutes_September_1991|September]]<br /> *[[Board_Minutes_August_1991|August]]<br /> *[[Board_Minutes_July_1991|July]]<br /> *[[Board_Minutes_June_1991|June]]<br /> *[[Board_Minutes_May_1991|May]]<br /> *[[Board_Minutes_April_1991|April]]<br /> *[[Board_Minutes_March_1991|March]]<br /> *[[Board_Minutes_February_1991|February]]<br /> *[[Board_Minutes_January_1991|January]]<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;&quot; |<br /> |}<br /> | style=&quot;height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> | valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#fcf0f4;&quot; |<br /> &lt;div style=&quot;margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;1990&lt;/div&gt;<br /> *[[Board_Minutes_December_1990|December]]<br /> *[[Board_Minutes_November_1990|November]]<br /> *[[Board_Minutes_October_1990|October]]<br /> *[[Board_Minutes_September_1990|September]]<br /> *[[Board_Minutes_August_1990|August]]<br /> *[[Board_Minutes_July_1990|July]]<br /> *[[Board_Minutes_June_1990|June]]<br /> *[[Board_Minutes_May_1990|May]]<br /> *[[Board_Minutes_April_1990|April]]<br /> *[[Board_Minutes_March_1990|March]]<br /> *[[Board_Minutes_February_1990|February]]<br /> *[[Board_Minutes_January_1990|January]]<br /> |}<br /> |}<br /> ==1980-1989==<br /> {| width=&quot;100%&quot;<br /> |-<br /> | style=&quot;height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 0px 7px;background-color:#f8f4fd;&quot; |<br /> &lt;div style=&quot;margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;1989&lt;/div&gt;<br /> *[[Board_Minutes_December_1989|December]]<br /> *[[Board_Minutes_November_1989|November]]<br /> *[[Board_Minutes_October_1989|October]]<br /> *[[Board_Minutes_September_1989|September]]<br /> *[[Board_Minutes_August_1989|August]]<br /> *[[Board_Minutes_July_1989|July]]<br /> *[[Board_Minutes_June_1989|June]]<br /> *[[Board_Minutes_May_1989|May]]<br /> *[[Board_Minutes_April_1989|April]]<br /> *[[Board_Minutes_March_1989|March]]<br /> *[[Board_Minutes_February_1989|February]]<br /> *[[Board_Minutes_January_1989|January]]<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;&quot; |<br /> |}<br /> | style=&quot;height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> | valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#fcf0f4;&quot; |<br /> &lt;div style=&quot;margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;1988&lt;/div&gt;<br /> *[[Board_Minutes_December_1988|December]]<br /> *[[Board_Minutes_November_1988|November]]<br /> *[[Board_Minutes_October_1988|October]]<br /> *[[Board_Minutes_September_1988|September]]<br /> *[[Board_Minutes_August_1988|August]]<br /> *[[Board_Minutes_July_1988|July]]<br /> *[[Board_Minutes_June_1988|June]]<br /> *[[Board_Minutes_May_1988|May]]<br /> *[[Board_Minutes_April_1988|April]]<br /> *[[Board_Minutes_March_1988|March]]<br /> *[[Board_Minutes_February_1988|February]]<br /> *[[Board_Minutes_January_1988|January]]<br /> |}<br /> | style=&quot;height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 0px 7px;background-color:#f8f4fd;&quot; |<br /> &lt;div style=&quot;margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;1987&lt;/div&gt;<br /> *[[Board_Minutes_December_1987|December]]<br /> *[[Board_Minutes_November_1987|November]]<br /> *[[Board_Minutes_October_1987|October]]<br /> *[[Board_Minutes_September_1987|September]]<br /> *[[Board_Minutes_August_1987|August]]<br /> *[[Board_Minutes_July_1987|July]]<br /> *[[Board_Minutes_June_1987|June]]<br /> *[[Board_Minutes_May_1987|May]]<br /> *[[Board_Minutes_April_1987|April]]<br /> *[[Board_Minutes_March_1987|March]]<br /> *[[Board_Minutes_February_1987|February]]<br /> *[[Board_Minutes_January_1987|January]]<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;&quot; |<br /> |}<br /> | style=&quot;height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> | valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#fcf0f4;&quot; |<br /> &lt;div style=&quot;margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;1986&lt;/div&gt;<br /> *[[Board_Minutes_December_1986|December]]<br /> *[[Board_Minutes_November_1986|November]]<br /> *[[Board_Minutes_October_1986|October]]<br /> *[[Board_Minutes_September_1986|September]]<br /> *[[Board_Minutes_August_1986|August]]<br /> *[[Board_Minutes_July_1986|July]]<br /> *[[Board_Minutes_June_1986|June]]<br /> *[[Board_Minutes_May_1986|May]]<br /> *[[Board_Minutes_April_1986|April]]<br /> *[[Board_Minutes_March_1986|March]]<br /> *[[Board_Minutes_February_1986|February]]<br /> *[[Board_Minutes_January_1986|January]]<br /> |}<br /> | style=&quot;height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 0px 7px;background-color:#f8f4fd;&quot; |<br /> &lt;div style=&quot;margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;1985&lt;/div&gt;<br /> *[[Board_Minutes_December_1985|December]]<br /> *[[Board_Minutes_November_1985|November]]<br /> *[[Board_Minutes_October_1985|October]]<br /> *[[Board_Minutes_September_1985|September]]<br /> *[[Board_Minutes_August_1985|August]]<br /> *[[Board_Minutes_July_1985|July]]<br /> *[[Board_Minutes_June_1985|June]]<br /> *[[Board_Minutes_May_1985|May]]<br /> *[[Board_Minutes_April_1985|April]]<br /> *[[Board_Minutes_March_1985|March]]<br /> *[[Board_Minutes_February_1985|February]]<br /> *[[Board_Minutes_January_1985|January]]<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;&quot; |<br /> |}<br /> | style=&quot;height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> | valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#fcf0f4;&quot; |<br /> &lt;div style=&quot;margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;1984&lt;/div&gt;<br /> *[[Board_Minutes_December_1984|December]]<br /> *[[Board_Minutes_November_1984|November]]<br /> *[[Board_Minutes_October_1984|October]]<br /> *[[Board_Minutes_September_1984|September]]<br /> *[[Board_Minutes_August_1984|August]]<br /> *[[Board_Minutes_July_1984|July]]<br /> *[[Board_Minutes_June_1984|June]]<br /> *[[Board_Minutes_May_1984|May]]<br /> *[[Board_Minutes_April_1984|April]]<br /> *[[Board_Minutes_March_1984|March]]<br /> *[[Board_Minutes_February_1984|February]]<br /> *[[Board_Minutes_January_1984|January]]<br /> |}<br /> | style=&quot;height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 0px 7px;background-color:#f8f4fd;&quot; |<br /> &lt;div style=&quot;margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;1983&lt;/div&gt;<br /> *[[Board_Minutes_December_1983|December]]<br /> *[[Board_Minutes_November_1983|November]]<br /> *[[Board_Minutes_October_1983|October]]<br /> *[[Board_Minutes_September_1983|September]]<br /> *[[Board_Minutes_August_1983|August]]<br /> *[[Board_Minutes_July_1983|July]]<br /> *[[Board_Minutes_June_1983|June]]<br /> *[[Board_Minutes_May_1983|May]]<br /> *[[Board_Minutes_April_1983|April]]<br /> *[[Board_Minutes_March_1983|March]]<br /> *[[Board_Minutes_February_1983|February]]<br /> *[[Board_Minutes_January_1983|January]]<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;&quot; |<br /> |}<br /> | style=&quot;height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> | valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#fcf0f4;&quot; |<br /> &lt;div style=&quot;margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;1982&lt;/div&gt;<br /> *[[Board_Minutes_December_1982|December]]<br /> *[[Board_Minutes_November_1982|November]]<br /> *[[Board_Minutes_October_1982|October]]<br /> *[[Board_Minutes_September_1982|September]]<br /> *[[Board_Minutes_August_1982|August]]<br /> *[[Board_Minutes_July_1982|July]]<br /> *[[Board_Minutes_June_1982|June]]<br /> *[[Board_Minutes_May_1982|May]]<br /> *[[Board_Minutes_April_1982|April]]<br /> *[[Board_Minutes_March_1982|March]]<br /> *[[Board_Minutes_February_1982|February]]<br /> *[[Board_Minutes_January_1982|January]]<br /> |}<br /> | style=&quot;height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 0px 7px;background-color:#f8f4fd;&quot; |<br /> &lt;div style=&quot;margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;1981&lt;/div&gt;<br /> *[[Board_Minutes_December_1981|December]]<br /> *[[Board_Minutes_November_1981|November]]<br /> *[[Board_Minutes_October_1981|October]]<br /> *[[Board_Minutes_September_1981|September]]<br /> *[[Board_Minutes_August_1981|August]]<br /> *[[Board_Minutes_July_1981|July]]<br /> *[[Board_Minutes_June_1981|June]]<br /> *[[Board_Minutes_May_1981|May]]<br /> *[[Board_Minutes_April_1981|April]]<br /> *[[Board_Minutes_March_1981|March]]<br /> *[[Board_Minutes_February_1981|February]]<br /> *[[Board_Minutes_January_1981|January]]<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;&quot; |<br /> |}<br /> | style=&quot;height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> | valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#fcf0f4;&quot; |<br /> &lt;div style=&quot;margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;1980&lt;/div&gt;<br /> *[[Board_Minutes_December_1980|December]]<br /> *[[Board_Minutes_November_1980|November]]<br /> *[[Board_Minutes_October_1980|October]]<br /> *[[Board_Minutes_September_1980|September]]<br /> *[[Board_Minutes_August_1980|August]]<br /> *[[Board_Minutes_July_1980|July]]<br /> *[[Board_Minutes_June_1980|June]]<br /> *[[Board_Minutes_May_1980|May]]<br /> *[[Board_Minutes_April_1980|April]]<br /> *[[Board_Minutes_March_1980|March]]<br /> *[[Board_Minutes_February_1980|February]]<br /> *[[Board_Minutes_January_1980|January]]<br /> |}<br /> |}<br /> <br /> [[Category:minutes]]<br /> [[Category:2021-2022 Board minutes]]<br /> [[Category:2020-2021 Board minutes]]<br /> [[Category:2018-2019 Board minutes]]<br /> [[Category:2017-2018 Board minutes]]<br /> [[Category:2016-2017 Board minutes]]<br /> [[Category:2015-2016 Board minutes]]<br /> [[Category:2014-2015 Board minutes]]<br /> [[Category:2013-2014 Board minutes]]<br /> [[Category:2012-2013 Board minutes]]<br /> [[Category:2011-2012 Board minutes]]<br /> [[Category:2010-2011 Board minutes]]<br /> [[Category:2009-2010 Board minutes]]<br /> [[Category:2008-2009 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_December_2023&diff=7054 2023-12-12T02:01:05Z

<p>Stephen.paskaluk: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for December 2023 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Location: Google Meet<br /> * Start Time: December 11, 2023 7pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Attendance: <br /> * Guests: <br /> * Regrets: <br /> * Absent:<br /> * Meeting Chair: Stephen<br /> * Minute Taker: <br /> <br /> == Call to Order ==<br /> * Meeting called to order at 7: pm<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: January 8, 2024 7pm<br /> * Location: Google Meet<br /> * Chair: <br /> * Minute-taker:<br /> <br /> == Discussion of agenda (5 min) ==<br /> <br /> == Consent Agenda (5 min) ==<br /> <br /> ==Reports to be reviewed, not in the consent agenda ==<br /> === President's Report (5 min) ===<br /> <br /> === Treasurer's Report (5 min) ===<br /> <br /> === Committee Reports (5 min) ===<br /> <br /> === Executive Director's Report (10 min) ===<br /> <br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this December agenda, the November 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_November_2023 minutes], and reports as presented<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain= <br /> |result= <br /> }}<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting, Reminders (5 min)===<br /> * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1elUJymYoKcXGRH9iBrYCz0eK9WmXNEaMcJvak9XbFc4/edit?usp=share_link volunteer hours] for the past month.<br /> * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use &quot;Bike Edmonton Internal&quot; calendar)<br /> * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.<br /> * Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]<br /> * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]<br /> <br /> === Budget ===<br /> * Reduced Executive Director Role<br /> * No South Shop<br /> ** Orange Hub<br /> <br /> == New Business ==<br /> <br /> == &lt;i&gt;In Camera&lt;/i&gt; Session ==<br /> === Signing Authority Changes and Procedures ===<br /> <br /> <br /> {{Motion<br /> |motion= To move into in camera session with Dr. Greg Glatz as guest<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> {{Motion<br /> |motion= To move out of in camera session<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> Adjourned at 8:XX pm<br /> <br /> [[Category:minutes]]<br /> [[Category:2023-2024 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_December_2023&diff=7053 2023-12-08T01:57:01Z

<p>Stephen.paskaluk: Created page with &quot;&#039;&#039;&#039;&#039;&#039;These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.&#039;&#039;&#039;&#039;&#039; == Bike Edmonton Board Meeting Minutes for December 2023 == Board meetings are open to Bike Edmonton members and the public. * Location: Google Meet * Start Time: December 11, 2023 7pm Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to tabl...&quot;</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for December 2023 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Location: Google Meet<br /> * Start Time: December 11, 2023 7pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Attendance: <br /> * Guests: <br /> * Regrets: <br /> * Absent:<br /> * Meeting Chair: <br /> * Minute Taker: <br /> <br /> == Call to Order ==<br /> * Meeting called to order at 7: pm<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: January 8, 2024 7pm<br /> * Location: Google Meet<br /> * Chair: <br /> * Minute-taker:<br /> <br /> == Discussion of agenda (5 min) ==<br /> <br /> == Consent Agenda (5 min) ==<br /> <br /> ==Reports to be reviewed, not in the consent agenda ==<br /> === President's Report (5 min) ===<br /> <br /> === Treasurer's Report (5 min) ===<br /> <br /> === Committee Reports (5 min) ===<br /> <br /> === Executive Director's Report (10 min) ===<br /> <br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this December agenda, the November 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_November_2023 minutes], and reports as presented<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain= <br /> |result= <br /> }}<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting, Reminders (5 min)===<br /> * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1elUJymYoKcXGRH9iBrYCz0eK9WmXNEaMcJvak9XbFc4/edit?usp=share_link volunteer hours] for the past month.<br /> * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use &quot;Bike Edmonton Internal&quot; calendar)<br /> * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.<br /> * Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]<br /> * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]<br /> <br /> === Budget ===<br /> * Reduced Executive Director Role<br /> * No South Shop<br /> ** Orange Hub<br /> <br /> == New Business ==<br /> <br /> == &lt;i&gt;In Camera&lt;/i&gt; Session ==<br /> === Signing Authority Changes and Procedures ===<br /> <br /> <br /> {{Motion<br /> |motion= To move into in camera session with Dr. Greg Glatz as guest<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> {{Motion<br /> |motion= To move out of in camera session<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> Adjourned at 8:XX pm<br /> <br /> [[Category:minutes]]<br /> [[Category:2023-2024 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_October_2023&diff=6971 2023-10-11T02:54:17Z

<p>Stephen.paskaluk: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for October 2023 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Location: Google Meet<br /> * Start Time: October 10, 2023 7pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Kelly Granigan<br /> * Minute-taker: Stephen Paskaluk<br /> * Board attendance: Andi, Ceileigh, Charlotte, John, Kelly, Marcel, Matt, Maxine, Stephen<br /> * Staff attendance: Greg Glatz<br /> * Regrets: Alexandra, Michelle<br /> * Absent: <br /> * Guests: Nazz Baksh<br /> <br /> == Call to Order ==<br /> * Meeting called to order at 7:04 PM<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: November 13, 2023, 7pm<br /> * Location: Google Meets<br /> * Chair: <br /> * Minute-taker:<br /> <br /> == Discussion of agenda (5 min) ==<br /> <br /> == Consent Agenda (5 min) ==<br /> <br /> === President's Report ===<br /> * [https://docs.google.com/document/d/1flSkteievS5fibizJqah3pymjunWcfOwpbRnQvlVOBY/edit?usp=sharing October President's report]<br /> <br /> === Treasurer's Report ===<br /> * [https://drive.google.com/file/d/1X945zRbwSzI-G2B31CQ45vofSqut7oew/view?usp=sharing August Financial Position]<br /> * [https://drive.google.com/file/d/1k9qWqOOqcnaK99gzgphnmOSBvchIWChF/view?usp=sharing August comparative statement]<br /> <br /> === H.R. Committee Report ===<br /> * <br /> <br /> === South Shop location update ===<br /> * to inform budget discussion<br /> * [https://docs.google.com/document/d/1NU13Qbn7NaGyNw4CNwRiuVUCy8jIxYdOsxy19gCG6aI/edit?usp=sharing South Shop Location Update]<br /> <br /> === Governance Committee Report ===<br /> *[https://docs.google.com/document/d/1StayVewt-fKFB3GCQbI9pSmp51HJQW8aD1GGVKBsmGc/edit Governance Committee Report]<br /> <br /> ==Reports to be reviewed, not in the consent agenda ==<br /> <br /> === Executive Director's Report (10 min) ===<br /> *[https://docs.google.com/document/d/1LefSJRvaKBP4JSAVIYCWzG_CpGMHGzqATdOfgOeUAm0/edit?usp=sharing Executive Director's Report Oct 2023]<br /> <br /> <br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this October agenda, the September 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_September_2023 minutes], and reports as presented<br /> |first= John<br /> |second= Marcel<br /> |yes= <br /> |no= <br /> |abstain= <br /> |result= <br /> }}<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting, Reminders (5 min)===<br /> * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1elUJymYoKcXGRH9iBrYCz0eK9WmXNEaMcJvak9XbFc4/edit?usp=share_link volunteer hours] for the past month.<br /> * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use &quot;Bike Edmonton Internal&quot; calendar)<br /> * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.<br /> * Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]<br /> * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]<br /> <br /> === Audit (10 mins) ===<br /> * Draft Report received<br /> * Auditor has shared results and made recommendations<br /> * Finance committee is going to request the Auditor to attend the next meeting to clarify some points (with John and Robin in attendance). Some points are unclear.<br /> <br /> === Staff/Volunteer appreciation event update (Stephen, Charlotte, Ceileigh) (10 min)===<br /> * Outdoor event proposed for October 22, 2023<br /> * Emily Murphy Park for food and fire (use Earth's General credit for food)<br /> * Include board in invite list<br /> <br /> === AGM Planning ===<br /> * When is audit anticipated to be finalized? When is review of 2022-2023 financials expected to be complete?<br /> * Pick timing based on financials timing<br /> ** Review unlikely to be done<br /> ** Schedule for Saturday Nov 18, 2-5pm<br /> ** Schedule retreat for Nov 26<br /> * Format - online<br /> * Tasks<br /> ** Chat moderator: Charlotte<br /> ** Notify membership of date and location: Greg<br /> ** make a meeting in the event calendar with link to Google Meet: Kelly<br /> ** attendance/RSVPs, confirmation of membership: Ceileigh, with staff help (or Chris?)<br /> ** tech assistance for attendees, like helping people find how to call in if they don't have a computer: will deal with on an as-needed basis<br /> ** Running election: Andi<br /> ** Presentations by ED, President, Treasurer<br /> ** Annual Report Preparation<br /> *** Pieces by president, ED<br /> *** Financials and budget<br /> *** Gratitude Report - Alexandra with assistance from Marcel, Robin, Greg<br /> <br /> === Budget and South Shop Location (20 min) ===<br /> <br /> == New Business ==<br /> <br /> == &lt;i&gt;In Camera&lt;/i&gt; Session ==<br /> <br /> <br /> {{Motion<br /> |motion= To move into in camera session<br /> |first= Stephen<br /> |second= Andi<br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> * HR/Exec Committee 1 item<br /> <br /> {{Motion<br /> |motion= To move out of in camera session<br /> |first= Andi<br /> |second= Charlotte<br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> {{Motion<br /> |motion= To amend Dr. Greg Glatz's contract to a full-time, permanent position under the terms discussed In Camera<br /> |first= Andi<br /> |second= John<br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> Adjurned at 8:53<br /> <br /> [[Category:minutes]]<br /> [[Category:2022-2023 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_October_2023&diff=6970 2023-10-11T02:53:17Z

<p>Stephen.paskaluk: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for October 2023 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Location: Google Meet<br /> * Start Time: October 10, 2023 7pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Kelly Granigan<br /> * Minute-taker: Stephen Paskaluk<br /> * Board attendance: Andi, Ceileigh, Charlotte, John, Kelly, Marcel, Matt, Maxine, Stephen<br /> * Staff attendance: Greg Glatz<br /> * Regrets: Alexandra, Michelle<br /> * Absent: <br /> * Guests: Nazz Baksh<br /> <br /> == Call to Order ==<br /> * Meeting called to order at 7:04 PM<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: November 13, 2023, 7pm<br /> * Location: Google Meets<br /> * Chair: <br /> * Minute-taker:<br /> <br /> == Discussion of agenda (5 min) ==<br /> <br /> == Consent Agenda (5 min) ==<br /> <br /> === President's Report ===<br /> * [https://docs.google.com/document/d/1flSkteievS5fibizJqah3pymjunWcfOwpbRnQvlVOBY/edit?usp=sharing October President's report]<br /> <br /> === Treasurer's Report ===<br /> * [https://drive.google.com/file/d/1X945zRbwSzI-G2B31CQ45vofSqut7oew/view?usp=sharing August Financial Position]<br /> * [https://drive.google.com/file/d/1k9qWqOOqcnaK99gzgphnmOSBvchIWChF/view?usp=sharing August comparative statement]<br /> <br /> === H.R. Committee Report ===<br /> * <br /> <br /> === South Shop location update ===<br /> * to inform budget discussion<br /> * [https://docs.google.com/document/d/1NU13Qbn7NaGyNw4CNwRiuVUCy8jIxYdOsxy19gCG6aI/edit?usp=sharing South Shop Location Update]<br /> <br /> === Governance Committee Report ===<br /> *[https://docs.google.com/document/d/1StayVewt-fKFB3GCQbI9pSmp51HJQW8aD1GGVKBsmGc/edit Governance Committee Report]<br /> <br /> ==Reports to be reviewed, not in the consent agenda ==<br /> <br /> === Executive Director's Report (10 min) ===<br /> *[https://docs.google.com/document/d/1LefSJRvaKBP4JSAVIYCWzG_CpGMHGzqATdOfgOeUAm0/edit?usp=sharing Executive Director's Report Oct 2023]<br /> <br /> <br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this October agenda, the September 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_September_2023 minutes], and reports as presented<br /> |first= John<br /> |second= Marcel<br /> |yes= <br /> |no= <br /> |abstain= <br /> |result= <br /> }}<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting, Reminders (5 min)===<br /> * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1elUJymYoKcXGRH9iBrYCz0eK9WmXNEaMcJvak9XbFc4/edit?usp=share_link volunteer hours] for the past month.<br /> * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use &quot;Bike Edmonton Internal&quot; calendar)<br /> * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.<br /> * Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]<br /> * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]<br /> <br /> === Audit (10 mins) ===<br /> * Draft Report received<br /> * Auditor has shared results and made recommendations<br /> * Finance committee is going to request the Auditor to attend the next meeting to clarify some points (with John and Robin in attendance). Some points are unclear.<br /> <br /> === Staff/Volunteer appreciation event update (Stephen, Charlotte, Ceileigh) (10 min)===<br /> * Outdoor event proposed for October 22, 2023<br /> * Emily Murphy Park for food and fire (use Earth's General credit for food)<br /> * Include board in invite list<br /> <br /> === AGM Planning ===<br /> * When is audit anticipated to be finalized? When is review of 2022-2023 financials expected to be complete?<br /> * Pick timing based on financials timing<br /> ** Review unlikely to be done<br /> ** Schedule for Saturday Nov 18, 2-5pm<br /> ** Schedule retreat for Nov 26<br /> * Format - online<br /> * Tasks<br /> ** Chat moderator: Charlotte<br /> ** Notify membership of date and location: Greg<br /> ** make a meeting in the event calendar with link to Google Meet: Kelly<br /> ** attendance/RSVPs, confirmation of membership: Ceileigh, with staff help (or Chris?)<br /> ** tech assistance for attendees, like helping people find how to call in if they don't have a computer: will deal with on an as-needed basis<br /> ** Running election: Andi<br /> ** Presentations by ED, President, Treasurer<br /> ** Annual Report Preparation<br /> *** Pieces by president, ED<br /> *** Financials and budget<br /> *** Gratitude Report - Alexandra with assistance from Marcel, Robin, Greg<br /> <br /> === Budget and South Shop Location (20 min) ===<br /> <br /> == New Business ==<br /> <br /> == &lt;i&gt;In Camera&lt;/i&gt; Session ==<br /> <br /> <br /> {{Motion<br /> |motion= To move into in camera session<br /> |first= Stephen<br /> |second= Andi<br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> * HR/Exec Committee 1 item<br /> <br /> {{Motion<br /> |motion= To move out of in camera session<br /> |first= Andi<br /> |second= Charlotte<br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> {{Motion<br /> |motion= To amend Dr. Greg Glatz's contract to a full-time, permanent position under the terms discussed In Camera<br /> |first= Andi<br /> |second= John<br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> Adjurned at<br /> <br /> [[Category:minutes]]<br /> [[Category:2022-2023 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_October_2023&diff=6969 2023-10-11T02:51:57Z

<p>Stephen.paskaluk: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for October 2023 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Location: Google Meet<br /> * Start Time: October 10, 2023 7pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Kelly Granigan<br /> * Minute-taker: Stephen Paskaluk<br /> * Board attendance: Andi, Ceileigh, Charlotte, John, Kelly, Marcel, Matt, Maxine, Stephen<br /> * Staff attendance: Greg Glatz<br /> * Regrets: Alexandra, Michelle<br /> * Absent: <br /> * Guests: Nazz Baksh<br /> <br /> == Call to Order ==<br /> * Meeting called to order at 7:04 PM<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: November 13, 2023, 7pm<br /> * Location: Google Meets<br /> * Chair: <br /> * Minute-taker:<br /> <br /> == Discussion of agenda (5 min) ==<br /> <br /> == Consent Agenda (5 min) ==<br /> <br /> === President's Report ===<br /> * [https://docs.google.com/document/d/1flSkteievS5fibizJqah3pymjunWcfOwpbRnQvlVOBY/edit?usp=sharing October President's report]<br /> <br /> === Treasurer's Report ===<br /> * [https://drive.google.com/file/d/1X945zRbwSzI-G2B31CQ45vofSqut7oew/view?usp=sharing August Financial Position]<br /> * [https://drive.google.com/file/d/1k9qWqOOqcnaK99gzgphnmOSBvchIWChF/view?usp=sharing August comparative statement]<br /> <br /> === H.R. Committee Report ===<br /> * <br /> <br /> === South Shop location update ===<br /> * to inform budget discussion<br /> * [https://docs.google.com/document/d/1NU13Qbn7NaGyNw4CNwRiuVUCy8jIxYdOsxy19gCG6aI/edit?usp=sharing South Shop Location Update]<br /> <br /> === Governance Committee Report ===<br /> *[https://docs.google.com/document/d/1StayVewt-fKFB3GCQbI9pSmp51HJQW8aD1GGVKBsmGc/edit Governance Committee Report]<br /> <br /> ==Reports to be reviewed, not in the consent agenda ==<br /> <br /> === Executive Director's Report (10 min) ===<br /> *[https://docs.google.com/document/d/1LefSJRvaKBP4JSAVIYCWzG_CpGMHGzqATdOfgOeUAm0/edit?usp=sharing Executive Director's Report Oct 2023]<br /> <br /> <br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this October agenda, the September 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_September_2023 minutes], and reports as presented<br /> |first= John<br /> |second= Marcel<br /> |yes= <br /> |no= <br /> |abstain= <br /> |result= <br /> }}<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting, Reminders (5 min)===<br /> * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1elUJymYoKcXGRH9iBrYCz0eK9WmXNEaMcJvak9XbFc4/edit?usp=share_link volunteer hours] for the past month.<br /> * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use &quot;Bike Edmonton Internal&quot; calendar)<br /> * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.<br /> * Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]<br /> * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]<br /> <br /> === Audit (10 mins) ===<br /> * Draft Report received<br /> * Auditor has shared results and made recommendations<br /> * Finance committee is going to request the Auditor to attend the next meeting to clarify some points (with John and Robin in attendance). Some points are unclear.<br /> <br /> === Staff/Volunteer appreciation event update (Stephen, Charlotte, Ceileigh) (10 min)===<br /> * Outdoor event proposed for October 22, 2023<br /> * Emily Murphy Park for food and fire (use Earth's General credit for food)<br /> * Include board in invite list<br /> <br /> === AGM Planning ===<br /> * When is audit anticipated to be finalized? When is review of 2022-2023 financials expected to be complete?<br /> * Pick timing based on financials timing<br /> ** Review unlikely to be done<br /> ** Schedule for Saturday Nov 18, 2-5pm<br /> ** Schedule retreat for Nov 26<br /> * Format - online<br /> * Tasks<br /> ** Chat moderator: Charlotte<br /> ** Notify membership of date and location: Greg<br /> ** make a meeting in the event calendar with link to Google Meet: Kelly<br /> ** attendance/RSVPs, confirmation of membership: Ceileigh, with staff help (or Chris?)<br /> ** tech assistance for attendees, like helping people find how to call in if they don't have a computer: will deal with on an as-needed basis<br /> ** Running election: Andi<br /> ** Presentations by ED, President, Treasurer<br /> ** Annual Report Preparation<br /> *** Pieces by president, ED<br /> *** Financials and budget<br /> *** Gratitude Report - Alexandra with assistance from Marcel, Robin, Greg<br /> <br /> === Budget and South Shop Location (20 min) ===<br /> <br /> == New Business ==<br /> <br /> == &lt;i&gt;In Camera&lt;/i&gt; Session ==<br /> <br /> <br /> {{Motion<br /> |motion= To move into in camera session<br /> |first= Stephen<br /> |second= Andi<br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> * HR/Exec Committee 1 item<br /> <br /> {{Motion<br /> |motion= To move out of in camera session<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> {{Motion<br /> |motion= To amend Dr. Greg Glatz's contract to a full-time, permanent position under the terms discussed In Camera<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> Adjurned at<br /> <br /> [[Category:minutes]]<br /> [[Category:2022-2023 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_October_2023&diff=6968 2023-10-11T02:50:30Z

<p>Stephen.paskaluk: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for October 2023 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Location: Google Meet<br /> * Start Time: October 10, 2023 7pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Kelly Granigan<br /> * Minute-taker: Stephen Paskaluk<br /> * Board attendance: Andi, Ceileigh, Charlotte, John, Kelly, Marcel, Matt, Maxine, Stephen<br /> * Staff attendance: Greg Glatz<br /> * Regrets: Alexandra, Michelle<br /> * Absent: <br /> * Guests: Nazz Baksh<br /> <br /> == Call to Order ==<br /> * Meeting called to order at 7:04 PM<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: November 13, 2023, 7pm<br /> * Location: Google Meets<br /> * Chair: <br /> * Minute-taker:<br /> <br /> == Discussion of agenda (5 min) ==<br /> <br /> == Consent Agenda (5 min) ==<br /> <br /> === President's Report ===<br /> * [https://docs.google.com/document/d/1flSkteievS5fibizJqah3pymjunWcfOwpbRnQvlVOBY/edit?usp=sharing October President's report]<br /> <br /> === Treasurer's Report ===<br /> * [https://drive.google.com/file/d/1X945zRbwSzI-G2B31CQ45vofSqut7oew/view?usp=sharing August Financial Position]<br /> * [https://drive.google.com/file/d/1k9qWqOOqcnaK99gzgphnmOSBvchIWChF/view?usp=sharing August comparative statement]<br /> <br /> === H.R. Committee Report ===<br /> * <br /> <br /> === South Shop location update ===<br /> * to inform budget discussion<br /> * [https://docs.google.com/document/d/1NU13Qbn7NaGyNw4CNwRiuVUCy8jIxYdOsxy19gCG6aI/edit?usp=sharing South Shop Location Update]<br /> <br /> === Governance Committee Report ===<br /> *[https://docs.google.com/document/d/1StayVewt-fKFB3GCQbI9pSmp51HJQW8aD1GGVKBsmGc/edit Governance Committee Report]<br /> <br /> ==Reports to be reviewed, not in the consent agenda ==<br /> <br /> === Executive Director's Report (10 min) ===<br /> *[https://docs.google.com/document/d/1LefSJRvaKBP4JSAVIYCWzG_CpGMHGzqATdOfgOeUAm0/edit?usp=sharing Executive Director's Report Oct 2023]<br /> <br /> <br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this October agenda, the September 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_September_2023 minutes], and reports as presented<br /> |first= John<br /> |second= Marcel<br /> |yes= <br /> |no= <br /> |abstain= <br /> |result= <br /> }}<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting, Reminders (5 min)===<br /> * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1elUJymYoKcXGRH9iBrYCz0eK9WmXNEaMcJvak9XbFc4/edit?usp=share_link volunteer hours] for the past month.<br /> * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use &quot;Bike Edmonton Internal&quot; calendar)<br /> * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.<br /> * Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]<br /> * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]<br /> <br /> === Audit (10 mins) ===<br /> * Draft Report received<br /> * Auditor has shared results and made recommendations<br /> * Finance committee is going to request the Auditor to attend the next meeting to clarify some points (with John and Robin in attendance). Some points are unclear.<br /> <br /> === Staff/Volunteer appreciation event update (Stephen, Charlotte, Ceileigh) (10 min)===<br /> * Outdoor event proposed for October 22, 2023<br /> * Emily Murphy Park for food and fire (use Earth's General credit for food)<br /> * Include board in invite list<br /> <br /> === AGM Planning ===<br /> * When is audit anticipated to be finalized? When is review of 2022-2023 financials expected to be complete?<br /> * Pick timing based on financials timing<br /> ** Review unlikely to be done<br /> ** Schedule for Saturday Nov 18, 2-5pm<br /> ** Schedule retreat for Nov 26<br /> * Format - online<br /> * Tasks<br /> ** Chat moderator: Charlotte<br /> ** Notify membership of date and location: Greg<br /> ** make a meeting in the event calendar with link to Google Meet: Kelly<br /> ** attendance/RSVPs, confirmation of membership: Ceileigh, with staff help (or Chris?)<br /> ** tech assistance for attendees, like helping people find how to call in if they don't have a computer: will deal with on an as-needed basis<br /> ** Running election: Andi<br /> ** Presentations by ED, President, Treasurer<br /> ** Annual Report Preparation<br /> *** Pieces by president, ED<br /> *** Financials and budget<br /> *** Gratitude Report - Alexandra with assistance from Marcel, Robin, Greg<br /> <br /> === Budget and South Shop Location (20 min) ===<br /> <br /> == New Business ==<br /> <br /> == &lt;i&gt;In Camera&lt;/i&gt; Session ==<br /> <br /> <br /> {{Motion<br /> |motion= To move into in camera session<br /> |first= Stephen<br /> |second= Andi<br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> * HR/Exec Committee 1 item<br /> <br /> {{Motion<br /> |motion= To move out of in camera session<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> {{Motion<br /> |motion= To amend Dr. Greg Glatz's contract to a full-time, permanent position under the terms discussed in camera, including the performance agreement to be reviewed and amended on an annual basis<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> Adjurned at<br /> <br /> [[Category:minutes]]<br /> [[Category:2022-2023 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_October_2023&diff=6967 2023-10-11T02:49:28Z

<p>Stephen.paskaluk: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for October 2023 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Location: Google Meet<br /> * Start Time: October 10, 2023 7pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Kelly Granigan<br /> * Minute-taker: Stephen Paskaluk<br /> * Board attendance: Andi, Ceileigh, Charlotte, John, Kelly, Marcel, Matt, Maxine, Stephen<br /> * Staff attendance: Greg Glatz<br /> * Regrets: Alexandra, Michelle<br /> * Absent: <br /> * Guests: Nazz Baksh<br /> <br /> == Call to Order ==<br /> * Meeting called to order at 7:04 PM<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: November 13, 2023, 7pm<br /> * Location: Google Meets<br /> * Chair: <br /> * Minute-taker:<br /> <br /> == Discussion of agenda (5 min) ==<br /> <br /> == Consent Agenda (5 min) ==<br /> <br /> === President's Report ===<br /> * [https://docs.google.com/document/d/1flSkteievS5fibizJqah3pymjunWcfOwpbRnQvlVOBY/edit?usp=sharing October President's report]<br /> <br /> === Treasurer's Report ===<br /> * [https://drive.google.com/file/d/1X945zRbwSzI-G2B31CQ45vofSqut7oew/view?usp=sharing August Financial Position]<br /> * [https://drive.google.com/file/d/1k9qWqOOqcnaK99gzgphnmOSBvchIWChF/view?usp=sharing August comparative statement]<br /> <br /> === H.R. Committee Report ===<br /> * <br /> <br /> === South Shop location update ===<br /> * to inform budget discussion<br /> * [https://docs.google.com/document/d/1NU13Qbn7NaGyNw4CNwRiuVUCy8jIxYdOsxy19gCG6aI/edit?usp=sharing South Shop Location Update]<br /> <br /> === Governance Committee Report ===<br /> *[https://docs.google.com/document/d/1StayVewt-fKFB3GCQbI9pSmp51HJQW8aD1GGVKBsmGc/edit Governance Committee Report]<br /> <br /> ==Reports to be reviewed, not in the consent agenda ==<br /> <br /> === Executive Director's Report (10 min) ===<br /> *[https://docs.google.com/document/d/1LefSJRvaKBP4JSAVIYCWzG_CpGMHGzqATdOfgOeUAm0/edit?usp=sharing Executive Director's Report Oct 2023]<br /> <br /> <br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this October agenda, the September 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_September_2023 minutes], and reports as presented<br /> |first= John<br /> |second= Marcel<br /> |yes= <br /> |no= <br /> |abstain= <br /> |result= <br /> }}<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting, Reminders (5 min)===<br /> * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1elUJymYoKcXGRH9iBrYCz0eK9WmXNEaMcJvak9XbFc4/edit?usp=share_link volunteer hours] for the past month.<br /> * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use &quot;Bike Edmonton Internal&quot; calendar)<br /> * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.<br /> * Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]<br /> * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]<br /> <br /> === Audit (10 mins) ===<br /> * Draft Report received<br /> * Auditor has shared results and made recommendations<br /> * Finance committee is going to request the Auditor to attend the next meeting to clarify some points (with John and Robin in attendance). Some points are unclear.<br /> <br /> === Staff/Volunteer appreciation event update (Stephen, Charlotte, Ceileigh) (10 min)===<br /> * Outdoor event proposed for October 22, 2023<br /> * Emily Murphy Park for food and fire (use Earth's General credit for food)<br /> * Include board in invite list<br /> <br /> === AGM Planning ===<br /> * When is audit anticipated to be finalized? When is review of 2022-2023 financials expected to be complete?<br /> * Pick timing based on financials timing<br /> ** Review unlikely to be done<br /> ** Schedule for Saturday Nov 18, 2-5pm<br /> ** Schedule retreat for Nov 26<br /> * Format - online<br /> * Tasks<br /> ** Chat moderator: Charlotte<br /> ** Notify membership of date and location: Greg<br /> ** make a meeting in the event calendar with link to Google Meet: Kelly<br /> ** attendance/RSVPs, confirmation of membership: Ceileigh, with staff help (or Chris?)<br /> ** tech assistance for attendees, like helping people find how to call in if they don't have a computer: will deal with on an as-needed basis<br /> ** Running election: Andi<br /> ** Presentations by ED, President, Treasurer<br /> ** Annual Report Preparation<br /> *** Pieces by president, ED<br /> *** Financials and budget<br /> *** Gratitude Report - Alexandra with assistance from Marcel, Robin, Greg<br /> <br /> === Budget and South Shop Location (20 min) ===<br /> <br /> == New Business ==<br /> <br /> == &lt;i&gt;In Camera&lt;/i&gt; Session ==<br /> <br /> <br /> {{Motion<br /> |motion= To move into in camera session<br /> |first= Stephen<br /> |second= Andi<br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> * HR/Exec Committee 1 item<br /> <br /> {{Motion<br /> |motion= To move out of in camera session<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> {{Motion<br /> |motion= To amend Dr. Greg Glatz's contract to a full-time, permanent position under the terms discussed in camera, including implementing a performance agreement to be reviewed and amended on an annual basis<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> Adjurned at<br /> <br /> [[Category:minutes]]<br /> [[Category:2022-2023 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_October_2023&diff=6966 2023-10-11T02:48:46Z

<p>Stephen.paskaluk: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for October 2023 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Location: Google Meet<br /> * Start Time: October 10, 2023 7pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Kelly Granigan<br /> * Minute-taker: Stephen Paskaluk<br /> * Board attendance: Andi, Ceileigh, Charlotte, John, Kelly, Marcel, Matt, Maxine, Stephen<br /> * Staff attendance: Greg Glatz<br /> * Regrets: Alexandra, Michelle<br /> * Absent: <br /> * Guests: Nazz Baksh<br /> <br /> == Call to Order ==<br /> * Meeting called to order at 7:04 PM<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: November 13, 2023, 7pm<br /> * Location: Google Meets<br /> * Chair: <br /> * Minute-taker:<br /> <br /> == Discussion of agenda (5 min) ==<br /> <br /> == Consent Agenda (5 min) ==<br /> <br /> === President's Report ===<br /> * [https://docs.google.com/document/d/1flSkteievS5fibizJqah3pymjunWcfOwpbRnQvlVOBY/edit?usp=sharing October President's report]<br /> <br /> === Treasurer's Report ===<br /> * [https://drive.google.com/file/d/1X945zRbwSzI-G2B31CQ45vofSqut7oew/view?usp=sharing August Financial Position]<br /> * [https://drive.google.com/file/d/1k9qWqOOqcnaK99gzgphnmOSBvchIWChF/view?usp=sharing August comparative statement]<br /> <br /> === H.R. Committee Report ===<br /> * <br /> <br /> === South Shop location update ===<br /> * to inform budget discussion<br /> * [https://docs.google.com/document/d/1NU13Qbn7NaGyNw4CNwRiuVUCy8jIxYdOsxy19gCG6aI/edit?usp=sharing South Shop Location Update]<br /> <br /> === Governance Committee Report ===<br /> *[https://docs.google.com/document/d/1StayVewt-fKFB3GCQbI9pSmp51HJQW8aD1GGVKBsmGc/edit Governance Committee Report]<br /> <br /> ==Reports to be reviewed, not in the consent agenda ==<br /> <br /> === Executive Director's Report (10 min) ===<br /> *[https://docs.google.com/document/d/1LefSJRvaKBP4JSAVIYCWzG_CpGMHGzqATdOfgOeUAm0/edit?usp=sharing Executive Director's Report Oct 2023]<br /> <br /> <br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this October agenda, the September 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_September_2023 minutes], and reports as presented<br /> |first= John<br /> |second= Marcel<br /> |yes= <br /> |no= <br /> |abstain= <br /> |result= <br /> }}<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting, Reminders (5 min)===<br /> * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1elUJymYoKcXGRH9iBrYCz0eK9WmXNEaMcJvak9XbFc4/edit?usp=share_link volunteer hours] for the past month.<br /> * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use &quot;Bike Edmonton Internal&quot; calendar)<br /> * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.<br /> * Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]<br /> * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]<br /> <br /> === Audit (10 mins) ===<br /> * Draft Report received<br /> * Auditor has shared results and made recommendations<br /> * Finance committee is going to request the Auditor to attend the next meeting to clarify some points (with John and Robin in attendance). Some points are unclear.<br /> <br /> === Staff/Volunteer appreciation event update (Stephen, Charlotte, Ceileigh) (10 min)===<br /> * Outdoor event proposed for October 22, 2023<br /> * Emily Murphy Park for food and fire (use Earth's General credit for food)<br /> * Include board in invite list<br /> <br /> === AGM Planning ===<br /> * When is audit anticipated to be finalized? When is review of 2022-2023 financials expected to be complete?<br /> * Pick timing based on financials timing<br /> ** Review unlikely to be done<br /> ** Schedule for Saturday Nov 18, 2-5pm<br /> ** Schedule retreat for Nov 26<br /> * Format - online<br /> * Tasks<br /> ** Chat moderator: Charlotte<br /> ** Notify membership of date and location: Greg<br /> ** make a meeting in the event calendar with link to Google Meet: Kelly<br /> ** attendance/RSVPs, confirmation of membership: Ceileigh, with staff help (or Chris?)<br /> ** tech assistance for attendees, like helping people find how to call in if they don't have a computer: will deal with on an as-needed basis<br /> ** Running election: Andi<br /> ** Presentations by ED, President, Treasurer<br /> ** Annual Report Preparation<br /> *** Pieces by president, ED<br /> *** Financials and budget<br /> *** Gratitude Report - Alexandra with assistance from Marcel, Robin, Greg<br /> <br /> === Budget and South Shop Location (20 min) ===<br /> <br /> == New Business ==<br /> <br /> == &lt;i&gt;In Camera&lt;/i&gt; Session ==<br /> <br /> <br /> {{Motion<br /> |motion= To move into in camera session<br /> |first= Stephen<br /> |second= Andi<br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> * HR/Exec Committee 1 item<br /> <br /> {{Motion<br /> |motion= To move out of in camera session<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> {{Motion<br /> |motion= To amend Dr. Greg Glatz's contract to a full-time, permanent position under the terms discussed in camera, including a implperformance agreement to be reviewed and amended on an annual basis<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> Adjurned at<br /> <br /> [[Category:minutes]]<br /> [[Category:2022-2023 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_October_2023&diff=6965 2023-10-11T02:22:25Z

<p>Stephen.paskaluk: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for October 2023 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Location: Google Meet<br /> * Start Time: October 10, 2023 7pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Kelly Granigan<br /> * Minute-taker: Stephen Paskaluk<br /> * Board attendance: Andi, Ceileigh, Charlotte, John, Kelly, Marcel, Matt, Maxine, Stephen<br /> * Staff attendance: Greg Glatz<br /> * Regrets: Alexandra, Michelle<br /> * Absent: <br /> * Guests: Nazz Baksh<br /> <br /> == Call to Order ==<br /> * Meeting called to order at 7:04 PM<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: November 13, 2023, 7pm<br /> * Location: Google Meets<br /> * Chair: <br /> * Minute-taker:<br /> <br /> == Discussion of agenda (5 min) ==<br /> <br /> == Consent Agenda (5 min) ==<br /> <br /> === President's Report ===<br /> * [https://docs.google.com/document/d/1flSkteievS5fibizJqah3pymjunWcfOwpbRnQvlVOBY/edit?usp=sharing October President's report]<br /> <br /> === Treasurer's Report ===<br /> * [https://drive.google.com/file/d/1X945zRbwSzI-G2B31CQ45vofSqut7oew/view?usp=sharing August Financial Position]<br /> * [https://drive.google.com/file/d/1k9qWqOOqcnaK99gzgphnmOSBvchIWChF/view?usp=sharing August comparative statement]<br /> <br /> === H.R. Committee Report ===<br /> * <br /> <br /> === South Shop location update ===<br /> * to inform budget discussion<br /> * [https://docs.google.com/document/d/1NU13Qbn7NaGyNw4CNwRiuVUCy8jIxYdOsxy19gCG6aI/edit?usp=sharing South Shop Location Update]<br /> <br /> === Governance Committee Report ===<br /> *[https://docs.google.com/document/d/1StayVewt-fKFB3GCQbI9pSmp51HJQW8aD1GGVKBsmGc/edit Governance Committee Report]<br /> <br /> ==Reports to be reviewed, not in the consent agenda ==<br /> <br /> === Executive Director's Report (10 min) ===<br /> *[https://docs.google.com/document/d/1LefSJRvaKBP4JSAVIYCWzG_CpGMHGzqATdOfgOeUAm0/edit?usp=sharing Executive Director's Report Oct 2023]<br /> <br /> <br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this October agenda, the September 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_September_2023 minutes], and reports as presented<br /> |first= John<br /> |second= Marcel<br /> |yes= <br /> |no= <br /> |abstain= <br /> |result= <br /> }}<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting, Reminders (5 min)===<br /> * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1elUJymYoKcXGRH9iBrYCz0eK9WmXNEaMcJvak9XbFc4/edit?usp=share_link volunteer hours] for the past month.<br /> * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use &quot;Bike Edmonton Internal&quot; calendar)<br /> * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.<br /> * Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]<br /> * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]<br /> <br /> === Audit (10 mins) ===<br /> * Draft Report received<br /> * Auditor has shared results and made recommendations<br /> * Finance committee is going to request the Auditor to attend the next meeting to clarify some points (with John and Robin in attendance). Some points are unclear.<br /> <br /> === Staff/Volunteer appreciation event update (Stephen, Charlotte, Ceileigh) (10 min)===<br /> * Outdoor event proposed for October 22, 2023<br /> * Emily Murphy Park for food and fire (use Earth's General credit for food)<br /> * Include board in invite list<br /> <br /> === AGM Planning ===<br /> * When is audit anticipated to be finalized? When is review of 2022-2023 financials expected to be complete?<br /> * Pick timing based on financials timing<br /> ** Review unlikely to be done<br /> ** Schedule for Saturday Nov 18, 2-5pm<br /> ** Schedule retreat for Nov 26<br /> * Format - online<br /> * Tasks<br /> ** Chat moderator: Charlotte<br /> ** Notify membership of date and location: Greg<br /> ** make a meeting in the event calendar with link to Google Meet: Kelly<br /> ** attendance/RSVPs, confirmation of membership: Ceileigh, with staff help (or Chris?)<br /> ** tech assistance for attendees, like helping people find how to call in if they don't have a computer: will deal with on an as-needed basis<br /> ** Running election: Andi<br /> ** Presentations by ED, President, Treasurer<br /> ** Annual Report Preparation<br /> *** Pieces by president, ED<br /> *** Financials and budget<br /> *** Gratitude Report - Alexandra with assistance from Marcel, Robin, Greg<br /> <br /> === Budget and South Shop Location (20 min) ===<br /> <br /> == New Business ==<br /> <br /> == &lt;i&gt;In Camera&lt;/i&gt; Session ==<br /> <br /> <br /> {{Motion<br /> |motion= To move into in camera session<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> * HR/Exec Committee 1 item<br /> <br /> {{Motion<br /> |motion= To move out of in camera session<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> {{Motion<br /> |motion= To renew Dr. Greg Glatz's contract for (x) years under the terms discussed in camera<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> Adjurned at<br /> <br /> [[Category:minutes]]<br /> [[Category:2022-2023 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_October_2023&diff=6964 2023-10-11T02:18:38Z

<p>Stephen.paskaluk: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for October 2023 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Location: Google Meet<br /> * Start Time: October 10, 2023 7pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Kelly Granigan<br /> * Minute-taker: Stephen Paskaluk<br /> * Board attendance: Andi, Ceileigh, Charlotte, John, Kelly, Marcel, Matt, Maxine, Stephen<br /> * Staff attendance: Greg Glatz<br /> * Regrets: Alexandra, Michelle<br /> * Absent: <br /> * Guests: Nazz Baksh<br /> <br /> == Call to Order ==<br /> * Meeting called to order at 7:04 PM<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: November 13, 2023, 7pm<br /> * Location: Google Meets<br /> * Chair: <br /> * Minute-taker:<br /> <br /> == Discussion of agenda (5 min) ==<br /> <br /> == Consent Agenda (5 min) ==<br /> <br /> === President's Report ===<br /> * [https://docs.google.com/document/d/1flSkteievS5fibizJqah3pymjunWcfOwpbRnQvlVOBY/edit?usp=sharing October President's report]<br /> <br /> === Treasurer's Report ===<br /> * [https://drive.google.com/file/d/1X945zRbwSzI-G2B31CQ45vofSqut7oew/view?usp=sharing August Financial Position]<br /> * [https://drive.google.com/file/d/1k9qWqOOqcnaK99gzgphnmOSBvchIWChF/view?usp=sharing August comparative statement]<br /> <br /> === H.R. Committee Report ===<br /> * <br /> <br /> === South Shop location update ===<br /> * to inform budget discussion<br /> * [https://docs.google.com/document/d/1NU13Qbn7NaGyNw4CNwRiuVUCy8jIxYdOsxy19gCG6aI/edit?usp=sharing South Shop Location Update]<br /> <br /> === Governance Committee Report ===<br /> *[https://docs.google.com/document/d/1StayVewt-fKFB3GCQbI9pSmp51HJQW8aD1GGVKBsmGc/edit Governance Committee Report]<br /> <br /> ==Reports to be reviewed, not in the consent agenda ==<br /> <br /> === Executive Director's Report (10 min) ===<br /> *[https://docs.google.com/document/d/1LefSJRvaKBP4JSAVIYCWzG_CpGMHGzqATdOfgOeUAm0/edit?usp=sharing Executive Director's Report Oct 2023]<br /> <br /> <br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this October agenda, the September 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_September_2023 minutes], and reports as presented<br /> |first= John<br /> |second= Marcel<br /> |yes= <br /> |no= <br /> |abstain= <br /> |result= <br /> }}<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting, Reminders (5 min)===<br /> * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1elUJymYoKcXGRH9iBrYCz0eK9WmXNEaMcJvak9XbFc4/edit?usp=share_link volunteer hours] for the past month.<br /> * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use &quot;Bike Edmonton Internal&quot; calendar)<br /> * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.<br /> * Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]<br /> * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]<br /> <br /> === Audit (10 mins) ===<br /> * Draft Report received<br /> * Auditor has shared results and made recommendations<br /> * Finance committee is going to request the Auditor to attend the next meeting to clarify some points (with John and Robin in attendance). Some points are unclear.<br /> <br /> === Staff/Volunteer appreciation event update (Stephen, Charlotte, Ceileigh) (10 min)===<br /> * Outdoor event proposed for October 22, 2023<br /> * Emily Murphy Park for food and fire (use Earth's General credit for food)<br /> * Include board in invite list<br /> <br /> === AGM Planning ===<br /> * When is audit anticipated to be finalized? When is review of 2022-2023 financials expected to be complete?<br /> * Pick timing based on financials timing<br /> ** Review unlikely to be done<br /> ** Schedule for Saturday Nov 18, 2-5pm<br /> ** Schedule retreat for Nov 26<br /> * Format - online<br /> * Tasks<br /> ** Chat moderator: Charlotte<br /> ** Notify membership of date and location: Greg<br /> ** make a meeting in the event calendar with link to Google Meet: Kelly<br /> ** attendance/RSVPs, confirmation of membership: Ceileigh, with staff help (or Chris?)<br /> ** tech assistance for attendees, like helping people find how to call in if they don't have a computer<br /> ** Running election<br /> ** Presentations by ED, President, Treasurer<br /> ** Annual Report Preparation<br /> *** Pieces by president, ED<br /> *** Financials and budget<br /> *** Gratitude Report - Alexandra with assistance from Marcel, Robin, Greg<br /> <br /> === Budget and South Shop Location (20 min) ===<br /> <br /> == New Business ==<br /> <br /> == &lt;i&gt;In Camera&lt;/i&gt; Session ==<br /> <br /> <br /> {{Motion<br /> |motion= To move into in camera session<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> * HR/Exec Committee 1 item<br /> <br /> {{Motion<br /> |motion= To move out of in camera session<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> {{Motion<br /> |motion= To renew Dr. Greg Glatz's contract for (x) years under the terms discussed in camera<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> Adjurned at<br /> <br /> [[Category:minutes]]<br /> [[Category:2022-2023 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_October_2023&diff=6963 2023-10-11T01:47:49Z

<p>Stephen.paskaluk: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for October 2023 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Location: Google Meet<br /> * Start Time: October 10, 2023 7pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Kelly Granigan<br /> * Minute-taker: Stephen Paskaluk<br /> * Board attendance: Andi, Ceileigh, Charlotte, John, Kelly, Marcel, Matt, Maxine, Stephen<br /> * Staff attendance: Greg Glatz<br /> * Regrets: Alexandra, Michelle<br /> * Absent: <br /> * Guests: Nazz Baksh<br /> <br /> == Call to Order ==<br /> * Meeting called to order at 7:04 PM<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: November 13, 2023, 7pm<br /> * Location: Google Meets<br /> * Chair: <br /> * Minute-taker:<br /> <br /> == Discussion of agenda (5 min) ==<br /> <br /> == Consent Agenda (5 min) ==<br /> <br /> === President's Report ===<br /> * [https://docs.google.com/document/d/1flSkteievS5fibizJqah3pymjunWcfOwpbRnQvlVOBY/edit?usp=sharing October President's report]<br /> <br /> === Treasurer's Report ===<br /> * [https://drive.google.com/file/d/1X945zRbwSzI-G2B31CQ45vofSqut7oew/view?usp=sharing August Financial Position]<br /> * [https://drive.google.com/file/d/1k9qWqOOqcnaK99gzgphnmOSBvchIWChF/view?usp=sharing August comparative statement]<br /> <br /> === H.R. Committee Report ===<br /> * <br /> <br /> === South Shop location update ===<br /> * to inform budget discussion<br /> * [https://docs.google.com/document/d/1NU13Qbn7NaGyNw4CNwRiuVUCy8jIxYdOsxy19gCG6aI/edit?usp=sharing South Shop Location Update]<br /> <br /> === Governance Committee Report ===<br /> *[https://docs.google.com/document/d/1StayVewt-fKFB3GCQbI9pSmp51HJQW8aD1GGVKBsmGc/edit Governance Committee Report]<br /> <br /> ==Reports to be reviewed, not in the consent agenda ==<br /> <br /> === Executive Director's Report (10 min) ===<br /> *[https://docs.google.com/document/d/1LefSJRvaKBP4JSAVIYCWzG_CpGMHGzqATdOfgOeUAm0/edit?usp=sharing Executive Director's Report Oct 2023]<br /> <br /> <br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this October agenda, the September 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_September_2023 minutes], and reports as presented<br /> |first= John<br /> |second= Marcel<br /> |yes= <br /> |no= <br /> |abstain= <br /> |result= <br /> }}<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting, Reminders (5 min)===<br /> * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1elUJymYoKcXGRH9iBrYCz0eK9WmXNEaMcJvak9XbFc4/edit?usp=share_link volunteer hours] for the past month.<br /> * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use &quot;Bike Edmonton Internal&quot; calendar)<br /> * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.<br /> * Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]<br /> * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]<br /> <br /> === Audit (10 mins) ===<br /> * Draft Report received<br /> * Auditor has shared results and made recommendations<br /> * Finance committee is going to request the Auditor to attend the next meeting to clarify some points (with John and Robin in attendance). Some points are unclear.<br /> <br /> === Staff/Volunteer appreciation event update (Stephen, Charlotte, Ceileigh) (10 min)===<br /> * Outdoor event proposed for October 22, 2023<br /> * Emily Murphy Park for food and fire (use Earth's General credit for food)<br /> * Include board in invite list<br /> <br /> === AGM Planning ===<br /> * When is audit anticipated to be finalized? When is review of 2022-2023 financials expected to be complete?<br /> * Pick timing based on financials timing<br /> ** Review unlikely to be done<br /> ** Schedule for Saturday Nov 18, 2-5pm<br /> ** Schedule retreat for Nov 26<br /> * Format - propose online to account for cold weather expected<br /> * Tasks<br /> ** Chat moderator<br /> ** Notify membership of date and location<br /> ** make a meeting in the event calendar with link to Google Meet<br /> ** attendance/RSVPs, confirmation of membership - can Chris do this? We struggled with this in March<br /> ** tech assistance for attendees, like helping people find how to call in if they don't have a computer<br /> ** Running election<br /> ** Presentations by ED, President, Treasurer<br /> ** Annual Report Preparation<br /> *** Pieces by president, ED<br /> *** Financials and budget<br /> *** Gratitude Report - Alexandra with assistance from Marcel, Robin, Greg<br /> <br /> === Budget and South Shop Location (20 min) ===<br /> <br /> == New Business ==<br /> <br /> == &lt;i&gt;In Camera&lt;/i&gt; Session ==<br /> <br /> <br /> {{Motion<br /> |motion= To move into in camera session<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> * HR/Exec Committee 1 item<br /> <br /> {{Motion<br /> |motion= To move out of in camera session<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> {{Motion<br /> |motion= To renew Dr. Greg Glatz's contract for (x) years under the terms discussed in camera<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> Adjurned at<br /> <br /> [[Category:minutes]]<br /> [[Category:2022-2023 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_October_2023&diff=6962 2023-10-11T01:44:47Z

<p>Stephen.paskaluk: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for October 2023 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Location: Google Meet<br /> * Start Time: October 10, 2023 7pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Kelly Granigan<br /> * Minute-taker: Stephen Paskaluk<br /> * Board attendance: Andi, Ceileigh, Charlotte, John, Kelly, Marcel, Matt, Maxine, Stephen<br /> * Staff attendance: Greg Glatz<br /> * Regrets: Alexandra, Michelle<br /> * Absent: <br /> * Guests: Nazz Baksh<br /> <br /> == Call to Order ==<br /> * Meeting called to order at 7:04 PM<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: November 13, 2023, 7pm<br /> * Location: Google Meets<br /> * Chair: <br /> * Minute-taker:<br /> <br /> == Discussion of agenda (5 min) ==<br /> <br /> == Consent Agenda (5 min) ==<br /> <br /> === President's Report ===<br /> * [https://docs.google.com/document/d/1flSkteievS5fibizJqah3pymjunWcfOwpbRnQvlVOBY/edit?usp=sharing October President's report]<br /> <br /> === Treasurer's Report ===<br /> * [https://drive.google.com/file/d/1X945zRbwSzI-G2B31CQ45vofSqut7oew/view?usp=sharing August Financial Position]<br /> * [https://drive.google.com/file/d/1k9qWqOOqcnaK99gzgphnmOSBvchIWChF/view?usp=sharing August comparative statement]<br /> <br /> === H.R. Committee Report ===<br /> * <br /> <br /> === South Shop location update ===<br /> * to inform budget discussion<br /> * [https://docs.google.com/document/d/1NU13Qbn7NaGyNw4CNwRiuVUCy8jIxYdOsxy19gCG6aI/edit?usp=sharing South Shop Location Update]<br /> <br /> === Governance Committee Report ===<br /> *[https://docs.google.com/document/d/1StayVewt-fKFB3GCQbI9pSmp51HJQW8aD1GGVKBsmGc/edit Governance Committee Report]<br /> <br /> ==Reports to be reviewed, not in the consent agenda ==<br /> <br /> === Executive Director's Report (10 min) ===<br /> *[https://docs.google.com/document/d/1LefSJRvaKBP4JSAVIYCWzG_CpGMHGzqATdOfgOeUAm0/edit?usp=sharing Executive Director's Report Oct 2023]<br /> <br /> <br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this October agenda, the September 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_September_2023 minutes], and reports as presented<br /> |first= John<br /> |second= Marcel<br /> |yes= <br /> |no= <br /> |abstain= <br /> |result= <br /> }}<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting, Reminders (5 min)===<br /> * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1elUJymYoKcXGRH9iBrYCz0eK9WmXNEaMcJvak9XbFc4/edit?usp=share_link volunteer hours] for the past month.<br /> * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use &quot;Bike Edmonton Internal&quot; calendar)<br /> * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.<br /> * Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]<br /> * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]<br /> <br /> === Audit (10 mins) ===<br /> * Draft Report received<br /> * Auditor has shared results and made recommendations<br /> * Finance committee is going to request the Auditor to attend the next meeting to clarify some points (with John and Robin in attendance). Some points are unclear.<br /> <br /> === Staff/Volunteer appreciation event update (Stephen, Charlotte, Ceileigh) (10 min)===<br /> * Outdoor event proposed for October 22, 2023<br /> * Emily Murphy Park for food and fire (use Earth's General credit for food)<br /> * Include board in invite list<br /> <br /> === AGM Planning ===<br /> * When is audit anticipated to be finalized? When is review of 2022-2023 financials expected to be complete?<br /> * Pick timing based on financials timing<br /> ** Review unlikely to be done<br /> ** Schedule for Saturday Nov 18, 2-5pm<br /> * Format - propose online to account for cold weather expected<br /> * Tasks<br /> ** Chat moderator<br /> ** Notify membership of date and location<br /> ** make a meeting in the event calendar with link to Google Meet<br /> ** attendance/RSVPs, confirmation of membership - can Chris do this? We struggled with this in March<br /> ** tech assistance for attendees, like helping people find how to call in if they don't have a computer<br /> ** Running election<br /> ** Presentations by ED, President, Treasurer<br /> ** Annual Report Preparation<br /> *** Pieces by president, ED<br /> *** Financials and budget<br /> *** Gratitude Report - Alexandra with assistance from Marcel, Robin, Greg<br /> <br /> === Budget and South Shop Location (20 min) ===<br /> <br /> == New Business ==<br /> <br /> == &lt;i&gt;In Camera&lt;/i&gt; Session ==<br /> <br /> <br /> {{Motion<br /> |motion= To move into in camera session<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> * HR/Exec Committee 1 item<br /> <br /> {{Motion<br /> |motion= To move out of in camera session<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> {{Motion<br /> |motion= To renew Dr. Greg Glatz's contract for (x) years under the terms discussed in camera<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> Adjurned at<br /> <br /> [[Category:minutes]]<br /> [[Category:2022-2023 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_October_2023&diff=6961 2023-10-11T01:43:09Z

<p>Stephen.paskaluk: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for October 2023 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Location: Google Meet<br /> * Start Time: October 10, 2023 7pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Kelly Granigan<br /> * Minute-taker: Stephen Paskaluk<br /> * Board attendance: Andi, Ceileigh, Charlotte, John, Kelly, Marcel, Matt, Maxine, Stephen<br /> * Staff attendance: Greg Glatz<br /> * Regrets: Alexandra, Michelle<br /> * Absent: <br /> * Guests: Nazz Baksh<br /> <br /> == Call to Order ==<br /> * Meeting called to order at 7:04 PM<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: November 13, 2023, 7pm<br /> * Location: Google Meets<br /> * Chair: <br /> * Minute-taker:<br /> <br /> == Discussion of agenda (5 min) ==<br /> <br /> == Consent Agenda (5 min) ==<br /> <br /> === President's Report ===<br /> * [https://docs.google.com/document/d/1flSkteievS5fibizJqah3pymjunWcfOwpbRnQvlVOBY/edit?usp=sharing October President's report]<br /> <br /> === Treasurer's Report ===<br /> * [https://drive.google.com/file/d/1X945zRbwSzI-G2B31CQ45vofSqut7oew/view?usp=sharing August Financial Position]<br /> * [https://drive.google.com/file/d/1k9qWqOOqcnaK99gzgphnmOSBvchIWChF/view?usp=sharing August comparative statement]<br /> <br /> === H.R. Committee Report ===<br /> * <br /> <br /> === South Shop location update ===<br /> * to inform budget discussion<br /> * [https://docs.google.com/document/d/1NU13Qbn7NaGyNw4CNwRiuVUCy8jIxYdOsxy19gCG6aI/edit?usp=sharing South Shop Location Update]<br /> <br /> === Governance Committee Report ===<br /> *[https://docs.google.com/document/d/1StayVewt-fKFB3GCQbI9pSmp51HJQW8aD1GGVKBsmGc/edit Governance Committee Report]<br /> <br /> ==Reports to be reviewed, not in the consent agenda ==<br /> <br /> === Executive Director's Report (10 min) ===<br /> *[https://docs.google.com/document/d/1LefSJRvaKBP4JSAVIYCWzG_CpGMHGzqATdOfgOeUAm0/edit?usp=sharing Executive Director's Report Oct 2023]<br /> <br /> <br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this October agenda, the September 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_September_2023 minutes], and reports as presented<br /> |first= John<br /> |second= Marcel<br /> |yes= <br /> |no= <br /> |abstain= <br /> |result= <br /> }}<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting, Reminders (5 min)===<br /> * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1elUJymYoKcXGRH9iBrYCz0eK9WmXNEaMcJvak9XbFc4/edit?usp=share_link volunteer hours] for the past month.<br /> * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use &quot;Bike Edmonton Internal&quot; calendar)<br /> * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.<br /> * Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]<br /> * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]<br /> <br /> === Audit (10 mins) ===<br /> * Draft Report received<br /> * Auditor has shared results and made recommendations<br /> * Finance committee is going to request the Auditor to attend the next meeting to clarify some points (with John and Robin in attendance). Some points are unclear.<br /> <br /> === Staff/Volunteer appreciation event update (Stephen, Charlotte, Ceileigh) (10 min)===<br /> * Outdoor event proposed for October 22, 2023<br /> * Emily Murphy Park for food and fire (use Earth's General credit for food)<br /> * Include board in invite list<br /> <br /> === AGM Planning ===<br /> * When is audit anticipated to be finalized? When is review of 2022-2023 financials expected to be complete?<br /> * Pick timing based on financials timing<br /> ** Review unlikely to be done<br /> ** Schedule for Sunday Nov 19, 2-5pm<br /> * Format - propose online to account for cold weather expected<br /> * Tasks<br /> ** Chat moderator<br /> ** Notify membership of date and location<br /> ** make a meeting in the event calendar with link to Google Meet<br /> ** attendance/RSVPs, confirmation of membership - can Chris do this? We struggled with this in March<br /> ** tech assistance for attendees, like helping people find how to call in if they don't have a computer<br /> ** Running election<br /> ** Presentations by ED, President, Treasurer<br /> ** Annual Report Preparation<br /> *** Pieces by president, ED<br /> *** Financials and budget<br /> *** Gratitude Report - Alexandra with assistance from Marcel, Robin, Greg<br /> <br /> === Budget and South Shop Location (20 min) ===<br /> <br /> == New Business ==<br /> <br /> == &lt;i&gt;In Camera&lt;/i&gt; Session ==<br /> <br /> <br /> {{Motion<br /> |motion= To move into in camera session<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> * HR/Exec Committee 1 item<br /> <br /> {{Motion<br /> |motion= To move out of in camera session<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> {{Motion<br /> |motion= To renew Dr. Greg Glatz's contract for (x) years under the terms discussed in camera<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> Adjurned at<br /> <br /> [[Category:minutes]]<br /> [[Category:2022-2023 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_October_2023&diff=6960 2023-10-11T01:41:58Z

<p>Stephen.paskaluk: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for October 2023 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Location: Google Meet<br /> * Start Time: October 10, 2023 7pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Kelly Granigan<br /> * Minute-taker: Stephen Paskaluk<br /> * Board attendance: Ceileigh, Charlotte, John, Kelly, Marcel, Matt, Maxine, Stephen<br /> * Staff attendance: Greg Glatz<br /> * Regrets: Alexandra, Michelle<br /> * Absent: <br /> * Guests: Nazz Baksh<br /> <br /> == Call to Order ==<br /> * Meeting called to order at 7:04 PM<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: November 13, 2023, 7pm<br /> * Location: Google Meets<br /> * Chair: <br /> * Minute-taker:<br /> <br /> == Discussion of agenda (5 min) ==<br /> <br /> == Consent Agenda (5 min) ==<br /> <br /> === President's Report ===<br /> * [https://docs.google.com/document/d/1flSkteievS5fibizJqah3pymjunWcfOwpbRnQvlVOBY/edit?usp=sharing October President's report]<br /> <br /> === Treasurer's Report ===<br /> * [https://drive.google.com/file/d/1X945zRbwSzI-G2B31CQ45vofSqut7oew/view?usp=sharing August Financial Position]<br /> * [https://drive.google.com/file/d/1k9qWqOOqcnaK99gzgphnmOSBvchIWChF/view?usp=sharing August comparative statement]<br /> <br /> === H.R. Committee Report ===<br /> * <br /> <br /> === South Shop location update ===<br /> * to inform budget discussion<br /> * [https://docs.google.com/document/d/1NU13Qbn7NaGyNw4CNwRiuVUCy8jIxYdOsxy19gCG6aI/edit?usp=sharing South Shop Location Update]<br /> <br /> === Governance Committee Report ===<br /> *[https://docs.google.com/document/d/1StayVewt-fKFB3GCQbI9pSmp51HJQW8aD1GGVKBsmGc/edit Governance Committee Report]<br /> <br /> ==Reports to be reviewed, not in the consent agenda ==<br /> <br /> === Executive Director's Report (10 min) ===<br /> *[https://docs.google.com/document/d/1LefSJRvaKBP4JSAVIYCWzG_CpGMHGzqATdOfgOeUAm0/edit?usp=sharing Executive Director's Report Oct 2023]<br /> <br /> <br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this October agenda, the September 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_September_2023 minutes], and reports as presented<br /> |first= John<br /> |second= Marcel<br /> |yes= <br /> |no= <br /> |abstain= <br /> |result= <br /> }}<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting, Reminders (5 min)===<br /> * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1elUJymYoKcXGRH9iBrYCz0eK9WmXNEaMcJvak9XbFc4/edit?usp=share_link volunteer hours] for the past month.<br /> * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use &quot;Bike Edmonton Internal&quot; calendar)<br /> * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.<br /> * Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]<br /> * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]<br /> <br /> === Audit (10 mins) ===<br /> * Draft Report received<br /> * Auditor has shared results and made recommendations<br /> * Finance committee is going to request the Auditor to attend the next meeting to clarify some points (with John and Robin in attendance). Some points are unclear.<br /> <br /> === Staff/Volunteer appreciation event update (Stephen, Charlotte, Ceileigh) (10 min)===<br /> * Outdoor event proposed for October 22, 2023<br /> * Emily Murphy Park for food and fire (use Earth's General credit for food)<br /> * Include board in invite list<br /> <br /> === AGM Planning ===<br /> * When is audit anticipated to be finalized? When is review of 2022-2023 financials expected to be complete?<br /> * Pick timing based on financials timing<br /> ** Review unlikely to be done<br /> ** Schedule for Sunday Nov 19, 2-5pm<br /> * Format - propose online to account for cold weather expected<br /> * Tasks<br /> ** Chat moderator<br /> ** Notify membership of date and location<br /> ** make a meeting in the event calendar with link to Google Meet<br /> ** attendance/RSVPs, confirmation of membership - can Chris do this? We struggled with this in March<br /> ** tech assistance for attendees, like helping people find how to call in if they don't have a computer<br /> ** Running election<br /> ** Presentations by ED, President, Treasurer<br /> ** Annual Report Preparation<br /> *** Pieces by president, ED<br /> *** Financials and budget<br /> *** Gratitude Report - Alexandra with assistance from Marcel, Robin, Greg<br /> <br /> === Budget and South Shop Location (20 min) ===<br /> <br /> == New Business ==<br /> <br /> == &lt;i&gt;In Camera&lt;/i&gt; Session ==<br /> <br /> <br /> {{Motion<br /> |motion= To move into in camera session<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> * HR/Exec Committee 1 item<br /> <br /> {{Motion<br /> |motion= To move out of in camera session<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> {{Motion<br /> |motion= To renew Dr. Greg Glatz's contract for (x) years under the terms discussed in camera<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> Adjurned at<br /> <br /> [[Category:minutes]]<br /> [[Category:2022-2023 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_October_2023&diff=6959 2023-10-11T01:38:56Z

<p>Stephen.paskaluk: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for October 2023 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Location: Google Meet<br /> * Start Time: October 10, 2023 7pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Kelly Granigan<br /> * Minute-taker: Stephen Paskaluk<br /> * Board attendance: Ceileigh, Charlotte, John, Kelly, Marcel, Matt, Maxine, Stephen<br /> * Staff attendance: Greg Glatz<br /> * Regrets: Alexandra, Michelle<br /> * Absent: <br /> * Guests: Nazz Baksh<br /> <br /> == Call to Order ==<br /> * Meeting called to order at 7:04 PM<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: November 13, 2023, 7pm<br /> * Location: Google Meets<br /> * Chair: <br /> * Minute-taker:<br /> <br /> == Discussion of agenda (5 min) ==<br /> <br /> == Consent Agenda (5 min) ==<br /> <br /> === President's Report ===<br /> * [https://docs.google.com/document/d/1flSkteievS5fibizJqah3pymjunWcfOwpbRnQvlVOBY/edit?usp=sharing October President's report]<br /> <br /> === Treasurer's Report ===<br /> * [https://drive.google.com/file/d/1X945zRbwSzI-G2B31CQ45vofSqut7oew/view?usp=sharing August Financial Position]<br /> * [https://drive.google.com/file/d/1k9qWqOOqcnaK99gzgphnmOSBvchIWChF/view?usp=sharing August comparative statement]<br /> <br /> === H.R. Committee Report ===<br /> * <br /> <br /> === South Shop location update ===<br /> * to inform budget discussion<br /> * [https://docs.google.com/document/d/1NU13Qbn7NaGyNw4CNwRiuVUCy8jIxYdOsxy19gCG6aI/edit?usp=sharing South Shop Location Update]<br /> <br /> === Governance Committee Report ===<br /> *[https://docs.google.com/document/d/1StayVewt-fKFB3GCQbI9pSmp51HJQW8aD1GGVKBsmGc/edit Governance Committee Report]<br /> <br /> ==Reports to be reviewed, not in the consent agenda ==<br /> <br /> === Executive Director's Report (10 min) ===<br /> *[https://docs.google.com/document/d/1LefSJRvaKBP4JSAVIYCWzG_CpGMHGzqATdOfgOeUAm0/edit?usp=sharing Executive Director's Report Oct 2023]<br /> <br /> <br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this October agenda, the September 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_September_2023 minutes], and reports as presented<br /> |first= John<br /> |second= Marcel<br /> |yes= <br /> |no= <br /> |abstain= <br /> |result= <br /> }}<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting, Reminders (5 min)===<br /> * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1elUJymYoKcXGRH9iBrYCz0eK9WmXNEaMcJvak9XbFc4/edit?usp=share_link volunteer hours] for the past month.<br /> * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use &quot;Bike Edmonton Internal&quot; calendar)<br /> * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.<br /> * Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]<br /> * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]<br /> <br /> === Audit (10 mins) ===<br /> * Draft Report received<br /> * Auditor has shared results and made recommendations<br /> * Finance committee is going to request the Auditor to attend the next meeting to clarify some points (with John and Robin in attendance). Some points are unclear.<br /> <br /> === Staff/Volunteer appreciation event update (Stephen, Charlotte, Ceileigh) (10 min)===<br /> * Outdoor event proposed for October 22, 2023<br /> * Emily Murphy Park for food and fire (use Earth's General credit for food)<br /> * Include board in invite list<br /> <br /> === AGM Planning ===<br /> * When is audit anticipated to be finalized? When is review of 2022-2023 financials expected to be complete?<br /> * Pick timing based on financials timing<br /> ** Review unlikely to be done<br /> * Format - propose online to account for cold weather expected<br /> * Tasks<br /> ** Chat moderator<br /> ** Notify membership of date and location<br /> ** make a meeting in the event calendar with link to Google Meet<br /> ** attendance/RSVPs, confirmation of membership - can Chris do this? We struggled with this in March<br /> ** tech assistance for attendees, like helping people find how to call in if they don't have a computer<br /> ** Running election<br /> ** Presentations by ED, President, Treasurer<br /> ** Annual Report Preparation<br /> *** Pieces by president, ED<br /> *** Financials and budget<br /> *** Gratitude Report - Alexandra with assistance from Marcel, Robin, Greg<br /> <br /> === Budget and South Shop Location (20 min) ===<br /> <br /> == New Business ==<br /> <br /> == &lt;i&gt;In Camera&lt;/i&gt; Session ==<br /> <br /> <br /> {{Motion<br /> |motion= To move into in camera session<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> * HR/Exec Committee 1 item<br /> <br /> {{Motion<br /> |motion= To move out of in camera session<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> {{Motion<br /> |motion= To renew Dr. Greg Glatz's contract for (x) years under the terms discussed in camera<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> Adjurned at<br /> <br /> [[Category:minutes]]<br /> [[Category:2022-2023 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_October_2023&diff=6958 2023-10-11T01:38:13Z

<p>Stephen.paskaluk: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for October 2023 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Location: Google Meet<br /> * Start Time: October 10, 2023 7pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Kelly Granigan<br /> * Minute-taker: Stephen Paskaluk<br /> * Board attendance: Ceileigh, Charlotte, John, Kelly, Marcel, Matt, Maxine, Stephen<br /> * Staff attendance: Greg Glatz<br /> * Regrets: Alexandra, Michelle<br /> * Absent: <br /> * Guests: Nazz Baksh<br /> <br /> == Call to Order ==<br /> * Meeting called to order at 7:04 PM<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: November 13, 2023, 7pm<br /> * Location: Google Meets<br /> * Chair: <br /> * Minute-taker:<br /> <br /> == Discussion of agenda (5 min) ==<br /> <br /> == Consent Agenda (5 min) ==<br /> <br /> === President's Report ===<br /> * [https://docs.google.com/document/d/1flSkteievS5fibizJqah3pymjunWcfOwpbRnQvlVOBY/edit?usp=sharing October President's report]<br /> <br /> === Treasurer's Report ===<br /> * [https://drive.google.com/file/d/1X945zRbwSzI-G2B31CQ45vofSqut7oew/view?usp=sharing August Financial Position]<br /> * [https://drive.google.com/file/d/1k9qWqOOqcnaK99gzgphnmOSBvchIWChF/view?usp=sharing August comparative statement]<br /> <br /> === H.R. Committee Report ===<br /> * <br /> <br /> === South Shop location update ===<br /> * to inform budget discussion<br /> * [https://docs.google.com/document/d/1NU13Qbn7NaGyNw4CNwRiuVUCy8jIxYdOsxy19gCG6aI/edit?usp=sharing South Shop Location Update]<br /> <br /> === Governance Committee Report ===<br /> *[https://docs.google.com/document/d/1StayVewt-fKFB3GCQbI9pSmp51HJQW8aD1GGVKBsmGc/edit Governance Committee Report]<br /> <br /> ==Reports to be reviewed, not in the consent agenda ==<br /> <br /> === Executive Director's Report (10 min) ===<br /> *[https://docs.google.com/document/d/1LefSJRvaKBP4JSAVIYCWzG_CpGMHGzqATdOfgOeUAm0/edit?usp=sharing Executive Director's Report Oct 2023]<br /> <br /> <br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this October agenda, the September 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_September_2023 minutes], and reports as presented<br /> |first= John<br /> |second= Marcel<br /> |yes= <br /> |no= <br /> |abstain= <br /> |result= <br /> }}<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting, Reminders (5 min)===<br /> * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1elUJymYoKcXGRH9iBrYCz0eK9WmXNEaMcJvak9XbFc4/edit?usp=share_link volunteer hours] for the past month.<br /> * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use &quot;Bike Edmonton Internal&quot; calendar)<br /> * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.<br /> * Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]<br /> * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]<br /> <br /> === Audit (10 mins) ===<br /> * Draft Report received<br /> * Auditor has shared results and made recommendations<br /> * Finance committee is going to request the Auditor to attend the next meeting to clarify some points (with John and Robin in attendance). Some points are unclear.<br /> <br /> === Staff/Volunteer appreciation event update (Stephen, Charlotte, Ceileigh) (10 min)===<br /> * Outdoor event proposed for October 22, 2023<br /> * Emily Murphy Park for food and fire (use Earth's General credit for food)<br /> * Include board in invite list<br /> <br /> === AGM Planning ===<br /> * When is audit anticipated to be finalized? When is review of 2022-2023 financials expected to be complete?<br /> * Pick timing based on financials timing<br /> ** Review unlikely to be done<br /> * Format - propose online to account for cold weather expected<br /> * Tasks: Chat moderator<br /> ** Notify membership of date and location<br /> ** make a meeting in the event calendar with link to Google Meet<br /> ** attendance/RSVPs, confirmation of membership - can Chris do this? We struggled with this in March<br /> ** tech assistance for attendees, like helping people find how to call in if they don't have a computer<br /> ** Running election<br /> ** Presentations by ED, President, Treasurer<br /> ** Annual Report Preparation<br /> *** Pieces by president, ED<br /> *** Financials and budget<br /> *** Gratitude Report - Alexandra with assistance from Marcel, Robin, Greg<br /> <br /> === Budget and South Shop Location (20 min) ===<br /> <br /> == New Business ==<br /> <br /> == &lt;i&gt;In Camera&lt;/i&gt; Session ==<br /> <br /> <br /> {{Motion<br /> |motion= To move into in camera session<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> * HR/Exec Committee 1 item<br /> <br /> {{Motion<br /> |motion= To move out of in camera session<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> {{Motion<br /> |motion= To renew Dr. Greg Glatz's contract for (x) years under the terms discussed in camera<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> Adjurned at<br /> <br /> [[Category:minutes]]<br /> [[Category:2022-2023 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_October_2023&diff=6957 2023-10-11T01:24:49Z

<p>Stephen.paskaluk: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for October 2023 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Location: Google Meet<br /> * Start Time: October 10, 2023 7pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Kelly Granigan<br /> * Minute-taker: Stephen Paskaluk<br /> * Board attendance: Charlotte, John, Kelly, Marcel, Matt, Maxine<br /> * Staff attendance: Greg Glatz<br /> * Regrets: Alexandra, Michelle<br /> * Absent: <br /> * Guests: Nazz Baksh<br /> <br /> == Call to Order ==<br /> * Meeting called to order at 7:04 PM<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: November 13, 2023, 7pm<br /> * Location: Google Meets<br /> * Chair: <br /> * Minute-taker:<br /> <br /> == Discussion of agenda (5 min) ==<br /> <br /> == Consent Agenda (5 min) ==<br /> <br /> === President's Report ===<br /> * [https://docs.google.com/document/d/1flSkteievS5fibizJqah3pymjunWcfOwpbRnQvlVOBY/edit?usp=sharing October President's report]<br /> <br /> === Treasurer's Report ===<br /> * [https://drive.google.com/file/d/1X945zRbwSzI-G2B31CQ45vofSqut7oew/view?usp=sharing August Financial Position]<br /> * [https://drive.google.com/file/d/1k9qWqOOqcnaK99gzgphnmOSBvchIWChF/view?usp=sharing August comparative statement]<br /> <br /> === H.R. Committee Report ===<br /> * <br /> <br /> === South Shop location update ===<br /> * to inform budget discussion<br /> * [https://docs.google.com/document/d/1NU13Qbn7NaGyNw4CNwRiuVUCy8jIxYdOsxy19gCG6aI/edit?usp=sharing South Shop Location Update]<br /> <br /> === Governance Committee Report ===<br /> *[https://docs.google.com/document/d/1StayVewt-fKFB3GCQbI9pSmp51HJQW8aD1GGVKBsmGc/edit Governance Committee Report]<br /> <br /> ==Reports to be reviewed, not in the consent agenda ==<br /> <br /> === Executive Director's Report (10 min) ===<br /> *[https://docs.google.com/document/d/1LefSJRvaKBP4JSAVIYCWzG_CpGMHGzqATdOfgOeUAm0/edit?usp=sharing Executive Director's Report Oct 2023]<br /> <br /> <br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this October agenda, the September 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_September_2023 minutes], and reports as presented<br /> |first= John<br /> |second= Marcel<br /> |yes= <br /> |no= <br /> |abstain= <br /> |result= <br /> }}<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting, Reminders (5 min)===<br /> * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1elUJymYoKcXGRH9iBrYCz0eK9WmXNEaMcJvak9XbFc4/edit?usp=share_link volunteer hours] for the past month.<br /> * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use &quot;Bike Edmonton Internal&quot; calendar)<br /> * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.<br /> * Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]<br /> * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]<br /> <br /> === Audit (10 mins) ===<br /> * Draft Report received<br /> * Auditor has shared results and made recommendations<br /> * Finance committee is going to request the Auditor to attend the next meeting to clarify some points (with John and Robin in attendance). Some points are unclear.<br /> <br /> === Staff/Volunteer appreciation event update (Stephen, Charlotte, Ceileigh) (10 min)===<br /> <br /> === AGM Planning ===<br /> * When is audit anticipated to be finalized? When is review of 2022-2023 financials expected to be complete?<br /> * Pick timing based on financials timing<br /> * Format - propose online to account for cold weather expected<br /> * Tasks:<br /> ** Notify membership of date and location<br /> ** make a meeting in the event calendar with link to Google Meet<br /> ** attendance/RSVPs, confirmation of membership - can Chris do this? We struggled with this in March<br /> ** tech assistance for attendees, like helping people find how to call in if they don't have a computer<br /> ** Running election<br /> ** Presentations by ED, President, Treasurer<br /> ** Annual Report Preparation<br /> *** Pieces by president, ED<br /> *** Financials and budget<br /> *** Gratitude Report - Alexandra with assistance from Marcel, Robin, Greg<br /> <br /> === Budget and South Shop Location (20 min) ===<br /> <br /> == New Business ==<br /> <br /> == &lt;i&gt;In Camera&lt;/i&gt; Session ==<br /> <br /> <br /> {{Motion<br /> |motion= To move into in camera session<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> * HR/Exec Committee 1 item<br /> <br /> {{Motion<br /> |motion= To move out of in camera session<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> {{Motion<br /> |motion= To renew Dr. Greg Glatz's contract for (x) years under the terms discussed in camera<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> Adjurned at<br /> <br /> [[Category:minutes]]<br /> [[Category:2022-2023 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_October_2023&diff=6956 2023-10-11T01:24:30Z

<p>Stephen.paskaluk: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for October 2023 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Location: Google Meet<br /> * Start Time: October 10, 2023 7pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Kelly Granigan<br /> * Minute-taker: Stephen Paskaluk<br /> * Board attendance: Charlotte, John, Kelly, Marcel, Matt, Maxine<br /> * Staff attendance: Greg Glatz<br /> * Regrets: Alexandra, Michelle<br /> * Absent: <br /> * Guests: Nazz Baksh<br /> <br /> == Call to Order ==<br /> * Meeting called to order at 7:04 PM<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: November 13, 2023, 7pm<br /> * Location: Google Meets<br /> * Chair: <br /> * Minute-taker:<br /> <br /> == Discussion of agenda (5 min) ==<br /> <br /> == Consent Agenda (5 min) ==<br /> <br /> === President's Report ===<br /> * [https://docs.google.com/document/d/1flSkteievS5fibizJqah3pymjunWcfOwpbRnQvlVOBY/edit?usp=sharing October President's report]<br /> <br /> === Treasurer's Report ===<br /> * [https://drive.google.com/file/d/1X945zRbwSzI-G2B31CQ45vofSqut7oew/view?usp=sharing August Financial Position]<br /> * [https://drive.google.com/file/d/1k9qWqOOqcnaK99gzgphnmOSBvchIWChF/view?usp=sharing August comparative statement]<br /> <br /> === H.R. Committee Report ===<br /> * <br /> <br /> === South Shop location update ===<br /> * to inform budget discussion<br /> * [https://docs.google.com/document/d/1NU13Qbn7NaGyNw4CNwRiuVUCy8jIxYdOsxy19gCG6aI/edit?usp=sharing South Shop Location Update]<br /> <br /> === Governance Committee Report ===<br /> *[https://docs.google.com/document/d/1StayVewt-fKFB3GCQbI9pSmp51HJQW8aD1GGVKBsmGc/edit Governance Committee Report]<br /> <br /> ==Reports to be reviewed, not in the consent agenda ==<br /> <br /> === Executive Director's Report (10 min) ===<br /> *[https://docs.google.com/document/d/1LefSJRvaKBP4JSAVIYCWzG_CpGMHGzqATdOfgOeUAm0/edit?usp=sharing Executive Director's Report Oct 2023]<br /> <br /> <br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this October agenda, the September 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_September_2023 minutes], and reports as presented<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain= <br /> |result= <br /> }}<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting, Reminders (5 min)===<br /> * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1elUJymYoKcXGRH9iBrYCz0eK9WmXNEaMcJvak9XbFc4/edit?usp=share_link volunteer hours] for the past month.<br /> * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use &quot;Bike Edmonton Internal&quot; calendar)<br /> * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.<br /> * Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]<br /> * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]<br /> <br /> === Audit (10 mins) ===<br /> * Draft Report received<br /> * Auditor has shared results and made recommendations<br /> * Finance committee is going to request the Auditor to attend the next meeting to clarify some points (with John and Robin in attendance). Some points are unclear.<br /> <br /> === Staff/Volunteer appreciation event update (Stephen, Charlotte, Ceileigh) (10 min)===<br /> <br /> === AGM Planning ===<br /> * When is audit anticipated to be finalized? When is review of 2022-2023 financials expected to be complete?<br /> * Pick timing based on financials timing<br /> * Format - propose online to account for cold weather expected<br /> * Tasks:<br /> ** Notify membership of date and location<br /> ** make a meeting in the event calendar with link to Google Meet<br /> ** attendance/RSVPs, confirmation of membership - can Chris do this? We struggled with this in March<br /> ** tech assistance for attendees, like helping people find how to call in if they don't have a computer<br /> ** Running election<br /> ** Presentations by ED, President, Treasurer<br /> ** Annual Report Preparation<br /> *** Pieces by president, ED<br /> *** Financials and budget<br /> *** Gratitude Report - Alexandra with assistance from Marcel, Robin, Greg<br /> <br /> === Budget and South Shop Location (20 min) ===<br /> <br /> == New Business ==<br /> <br /> == &lt;i&gt;In Camera&lt;/i&gt; Session ==<br /> <br /> <br /> {{Motion<br /> |motion= To move into in camera session<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> * HR/Exec Committee 1 item<br /> <br /> {{Motion<br /> |motion= To move out of in camera session<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> {{Motion<br /> |motion= To renew Dr. Greg Glatz's contract for (x) years under the terms discussed in camera<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> Adjurned at<br /> <br /> [[Category:minutes]]<br /> [[Category:2022-2023 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_August_2023&diff=6897 2023-09-08T21:21:50Z

<p>Stephen.paskaluk: Created page with &quot;&#039;&#039;&#039;&#039;&#039;These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.&#039;&#039;&#039;&#039;&#039; == Bike Edmonton Board Meeting Minutes for July 2023 == Board meetings are open to Bike Edmonton members and the public. * Location: Victoria Park Site 2 * Start Time: August 14, 2023 5:30pm Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like t...&quot;</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for July 2023 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Location: Victoria Park Site 2<br /> * Start Time: August 14, 2023 5:30pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Kelly<br /> * Minute-taker: Stephen<br /> * Board attendance: Alexandra, John, Kelly, Marcel, Maxine, Stephen<br /> * Staff attendance: Greg<br /> * Regrets: <br /> * Absent: <br /> * Guests: <br /> <br /> == Call to Order ==<br /> * Meeting called to order at 7:04 PM<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: September 11, 2023 7pm<br /> * Location: Google meet<br /> * Chair: Kelly Granigan<br /> * Minute-taker:<br /> <br /> == Brainstorming Session - (120 minutes) ==<br /> <br /> === Agenda ===<br /> <br /> Using the ABCD brainstorming method<br /> *[https://drive.google.com/file/d/15Y68ChefvcapyKGSmkduuL8vPlMuOR1t/view?usp=sharing Reference Video]<br /> *[https://drive.google.com/file/d/15ZGwAEcc9g-JDgsm5bd-QwQ8MY13VNfI/view?usp=drive_link Guiding Questions]<br /> <br /> ==== A: Awareness ====<br /> <br /> '''What is going on around us today? What is the current reality in the world?'''<br /> <br /> * We can see the increase in cycling<br /> * [https://www.edmonton.ca/sites/default/files/public-files/Vision_Zero_Annual_Report_2021.pdf?cb=1692039304 2021 Vision Zero Report]<br /> * Cycling crashes/injuries are up in absolute numbers<br /> * [https://pub-edmonton.escribemeetings.com/filestream.ashx?DocumentId=78597 City mode share stats and targets]<br /> * Mode share hasn't been updated since 2015<br /> * [https://data.edmonton.ca/Monitoring-and-Data-Collection/Bike-Counts-Eco-Counter-/tq23-qn4m Bike counter data]<br /> * Winter cycling congress in Edmonton in February<br /> * Budget ebikes and personal scooters are increasing in popularity and seem to be having a large effect on how people get around<br /> * Commercial rents are expensive<br /> * Staff is dedicated and working hard, potentially burned out<br /> * Charities and nonprofits are all struggling to find funding<br /> <br /> <br /> '''Are there any terms that we need to further define?'''<br /> * Community - Current membership, looking to expand to everyone in Edmonton and surrounding areas. We’re also part larger Edmonton community<br /> * Cycling - Includes adaptive bikes, Ebikes, scooters, small mobility devices?<br /> * Marginalized - Soci-economic status, race, gender, ability, may want to replace the word marginalized in the below to something more appropriate<br /> <br /> '''OUR VISION'''<br /> <br /> Everyday cycling in Edmonton is safe, widespread, and accessible to people of all comfort levels.<br /> <br /> '''OUR MISSION'''<br /> <br /> Bike Edmonton is a non-profit society dedicated to making everyday cycling in Edmonton safer and more widespread by providing bicycle services, education, and civic representation. We promote the bicycle as a healthy, economical, and ecologically sound mode of transportation.<br /> <br /> '''OBJECTIVES (PURPOSE)'''<br /> <br /> To provide, administer and maintain a multi-use facility for Edmonton and area dedicated to providing cost-effective, do-it-yourself bike repair facilities and access to an environmentally sustainable, economical means of transportation,<br /> <br /> To educate the public by providing courses, seminars and workshops about bike mechanics and/or safe and effective riding,<br /> <br /> To extend services to marginalized members of the community as well as new-comers,<br /> <br /> To facilitate communication between cyclists and governments or others to improve bicycle infrastructure and policy, and<br /> <br /> To assist the Edmonton community at large in the promotion, encouragement and understanding of cycling culture.<br /> <br /> ==== B: Baseline ====<br /> '''What are we currently doing'''<br /> *Bicycle services<br /> **Two shops with mechanics<br /> **Sell used bikes<br /> **Tune up events<br /> **Bike parking<br /> **We do not service hydraulic brakes, electric components, suspension systems<br /> <br /> *Education<br /> **Courses<br /> ***perpetually booked and overbooked<br /> ***Great for community building<br /> ***probably something to prioritize<br /> **Social Media<br /> **Blog<br /> **Newsletters<br /> <br /> *Civic representation<br /> **Close relationship with City<br /> ***Frequent consultation for upcoming projects<br /> ***Approached directly for bike valet program<br /> **Direct relationships with two councillors<br /> **Aggressive advocacy would have ramifications with casino funding (AGLC would categorize us as a sporting group instead of charity.)<br /> **Current civic representation seems to be working well <br /> <br /> '''Is what we're doing working?'''<br /> * We’re not really sure, our ability to determine this is improving<br /> * Having limitations sometimes seems like it’s an impediment but can be an opportunity<br /> <br /> '''What are the impacts?'''<br /> * [https://apps.bikeedmonton.ca/w/images/9/9e/2022_Annual_Report_Bike_Edmonton_web_version.pdf Bike Edmonton 2022 annual report]<br /> <br /> '''What challenges do we face?'''<br /> *Volunteer reliability for community tune up events, have switched to paid mech for tune up events<br /> *Financial challenges<br /> *Demands on staff<br /> **General stress of working with people, uncertainty of organization<br /> <br /> '''What assets do we have?'''<br /> *Dedicated and capable staff<br /> **Vaughn has done a great job with volunteer management and recruitment, course development<br /> **Alex does a fantastic job of space management<br /> **Coreen is a singularly excellent mechanic and excellent knowledge resource<br /> *Excellent volunteers<br /> *Name recognition<br /> *Excellent relationship with the city and local organizations<br /> <br /> '''Who are the stakeholders involved?'''<br /> *Community leagues<br /> *Councillors<br /> *City staff and administration<br /> *Residents<br /> *Members<br /> *Staff<br /> *Landlord<br /> <br /> ==== C: compelling vision ====<br /> '''What are we trying to accomplish?'''<br /> * Our vision statement<br /> * Financial stability and clarity<br /> * Provide more effective support for President and Treasurer (split duties with vice, or co-chair roles)<br /> * More volunteer events<br /> * Effective volunteer engagement and management<br /> <br /> '''What are we trying to achieve in the next 3-5 years?'''<br /> * Move south shop to sustainable location <br /> * Financial stability<br /> <br /> '''What is our vision for the future?'''<br /> * Remain a household name<br /> * Build community<br /> * Inflow of new volunteers and board members<br /> * Capacity to respond to requests<br /> * Focus on courses<br /> <br /> '''Does our vision for the future still make sense?'''<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Casino (5 min)===<br /> * Volunteers for casino must be members as per AGLC requirements<br /> <br /> {{Motion<br /> |motion= To offer 1 year memberships to all casino volunteers (except board members)<br /> |first= Marcel<br /> |second= Stephen<br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> [[Category:minutes]]<br /> [[Category:2022-2023 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_July_2023_special_meeting_for_landlord_negotiation&diff=6882 2023-07-18T01:37:30Z

<p>Stephen.paskaluk: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for July 2023 Special Meeting for Landlord Negotiations ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Location: Google Meet<br /> * Start Time: July 17, 2023 7pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Kelly<br /> * Minute-taker: Stephen<br /> * Board attendance: Andi, John, Kelly, Marcel, Matt, Maxine, Stephen<br /> * Staff attendance: Greg<br /> * Regrets: <br /> * Absent: <br /> * Guests: <br /> <br /> == Call to Order ==<br /> * Meeting called to order at 7:04 PM<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: August 14, 2023, 5:30pm<br /> * Location: Victoria Park Site 2 (booked and paid for, has firepit, cover, tables)<br /> * Chair: Kelly Granigan<br /> * Minute-taker:<br /> <br /> == Discussion of agenda (5 min) ==<br /> <br /> == Approval of Agenda (5 min) ==<br /> {{Motion<br /> |motion=To approve this July special meeting agenda<br /> |first=Stephen<br /> |second=Marcel<br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> == South Shop Lease Renewal (20 min) ==<br /> * [https://docs.google.com/document/d/1L7O27dw7nWFuvGqTvgBEbUeLlo293Oy3yJFTlv-RwJ8/edit?usp=drive_link Summary from discussion with landlord]<br /> * Current least ends at end of November 2023<br /> * Important to note that not renegotiating lease is not an indication of any plans to reduce staffing or shop spaces<br /> * Propose to use winter to move/prepare new space, have new space operational in March<br /> * There are 2 opportunities currently available for lower to no rent spaces<br /> * Previous lease also included clause relating to market rates for space<br /> <br /> {{Motion<br /> |motion=The board moves to close negotiations regarding the lease on the current rental space at 8001 102 Street NW<br /> |first=Andi<br /> |second=Matt<br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2022-2023 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_July_2023_special_meeting_for_landlord_negotiation&diff=6881 2023-07-18T01:35:55Z

<p>Stephen.paskaluk: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for July 2023 Special Meeting for Landlord Negotiations ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Location: Google Meet<br /> * Start Time: July 17, 2023 7pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Kelly<br /> * Minute-taker: Stephen<br /> * Board attendance: Andi, John, Kelly, Marcel, Matt, Maxine, Stephen<br /> * Staff attendance: Greg<br /> * Regrets: <br /> * Absent: <br /> * Guests: <br /> <br /> == Call to Order ==<br /> * Meeting called to order at 7:04 PM<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: August 14, 2023, 5:30pm<br /> * Location: Victoria Park Site 2 (booked and paid for, has firepit, cover, tables)<br /> * Chair: Kelly Granigan<br /> * Minute-taker:<br /> <br /> == Discussion of agenda (5 min) ==<br /> <br /> == Approval of Agenda (5 min) ==<br /> {{Motion<br /> |motion=To approve this July special meeting agenda<br /> |first=Stephen<br /> |second=Marcel<br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> == South Shop Lease Renewal (20 min) ==<br /> * [https://docs.google.com/document/d/1L7O27dw7nWFuvGqTvgBEbUeLlo293Oy3yJFTlv-RwJ8/edit?usp=drive_link Summary from discussion with landlord]<br /> * Important to note that not renegotiating lease is not an indication of any plans to reduce staffing or shop spaces<br /> * Propose to use winter to move/prepare new space, have new space operational in March<br /> * There are 2 opportunities currently available for lower to no rent spaces<br /> * Previous lease also included clause relating to market rates for space<br /> <br /> {{Motion<br /> |motion=The board moves to close negotiations regarding the lease on the current rental space at 8001 102 Street NW<br /> |first=Andi<br /> |second=Matt<br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2022-2023 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_July_2023_special_meeting_for_landlord_negotiation&diff=6880 2023-07-18T01:32:42Z

<p>Stephen.paskaluk: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for July 2023 Special Meeting for Landlord Negotiations ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Location: Google Meet<br /> * Start Time: July 17, 2023 7pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Kelly<br /> * Minute-taker: Stephen<br /> * Board attendance: Andi, John, Kelly, Marcel, Matt, Maxine, Stephen<br /> * Staff attendance: Greg<br /> * Regrets: <br /> * Absent: <br /> * Guests: <br /> <br /> == Call to Order ==<br /> * Meeting called to order at 7:04 PM<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: August 14, 2023, 5:30pm<br /> * Location: Victoria Park Site 2 (booked and paid for, has firepit, cover, tables)<br /> * Chair: Kelly Granigan<br /> * Minute-taker:<br /> <br /> == Discussion of agenda (5 min) ==<br /> <br /> == Approval of Agenda (5 min) ==<br /> {{Motion<br /> |motion=To approve this July special meeting agenda<br /> |first=Stephen<br /> |second=Marcel<br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> == South Shop Lease Renewal (20 min) ==<br /> * [https://docs.google.com/document/d/1L7O27dw7nWFuvGqTvgBEbUeLlo293Oy3yJFTlv-RwJ8/edit?usp=drive_link Summary from discussion with landlord]<br /> * Important to note that not renegotiating lease is not an indication of any plans to reduce staffing or shop spaces<br /> * Propose to use winter to move/prepare new space, have new space operational in March<br /> * There are 2 opportunities currently available for lower to no rent spaces<br /> * Previous lease also included clause relating to market rates for space<br /> <br /> {{Motion<br /> |motion=The board moves to close negotiations regarding the lease on the current rental space at 8001 102 Street NW<br /> |first=<br /> |second=<br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2022-2023 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_July_2023_special_meeting_for_landlord_negotiation&diff=6879 2023-07-18T01:27:29Z

<p>Stephen.paskaluk: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for July 2023 Special Meeting for Landlord Negotiations ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Location: Google Meet<br /> * Start Time: July 17, 2023 7pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Kelly<br /> * Minute-taker: Stephen<br /> * Board attendance: Andi, John, Kelly, Marcel, Matt, Maxine, Stephen<br /> * Staff attendance: Greg<br /> * Regrets: <br /> * Absent: <br /> * Guests: <br /> <br /> == Call to Order ==<br /> * Meeting called to order at 7:04 PM<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: August 14, 2023, 5:30pm<br /> * Location: Victoria Park Site 2 (booked and paid for, has firepit, cover, tables)<br /> * Chair: Kelly Granigan<br /> * Minute-taker:<br /> <br /> == Discussion of agenda (5 min) ==<br /> <br /> == Approval of Agenda (5 min) ==<br /> {{Motion<br /> |motion=To approve this July special meeting agenda<br /> |first=Stephen<br /> |second=Marcel<br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> == South Shop Lease Renewal (20 min) ==<br /> * [https://docs.google.com/document/d/1L7O27dw7nWFuvGqTvgBEbUeLlo293Oy3yJFTlv-RwJ8/edit?usp=drive_link Summary from discussion with landlord]<br /> * Important to note that not renegotiating lease is not an indication of any plans to reduce staffing or shop spaces<br /> * Previous lease also included clause relating to market rates for space<br /> <br /> {{Motion<br /> |motion=<br /> |first=<br /> |second=<br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2022-2023 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_July_2023_special_meeting_for_landlord_negotiation&diff=6878 2023-07-18T01:06:30Z

<p>Stephen.paskaluk: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for July 2023 Special Meeting for Landlord Negotiations ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Location: Google Meet<br /> * Start Time: July 17, 2023 7pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Kelly<br /> * Minute-taker: Stephen<br /> * Board attendance: Kelly, Stephen, Marcel, Andi, John, Matthew, Maxine<br /> * Staff attendance: Greg<br /> * Regrets: <br /> * Absent: <br /> * Guests: <br /> <br /> == Call to Order ==<br /> * Meeting called to order at 7:04 PM<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: August 14, 2023, 5:30pm<br /> * Location: Victoria Park Site 2 (booked and paid for, has firepit, cover, tables)<br /> * Chair: Kelly Granigan<br /> * Minute-taker:<br /> <br /> == Discussion of agenda (5 min) ==<br /> <br /> == Approval of Agenda (5 min) ==<br /> {{Motion<br /> |motion=To approve this July special meeting agenda<br /> |first=Stephen<br /> |second=Marcel<br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> == South Shop Lease Renewal (20 min) ==<br /> * [https://docs.google.com/document/d/1L7O27dw7nWFuvGqTvgBEbUeLlo293Oy3yJFTlv-RwJ8/edit?usp=drive_link Summary from discussion with landlord]<br /> *<br /> <br /> <br /> [[Category:minutes]]<br /> [[Category:2022-2023 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_July_2023&diff=6874 2023-07-11T02:53:41Z

<p>Stephen.paskaluk: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for July 2023 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Location: Google Meet<br /> * Start Time: July 10, 2023 7pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Kelly<br /> * Minute-taker: Stephen<br /> * Board attendance: John, Michelle, Andi, Marcel, Ceileigh, Matt, Charlotte<br /> * Staff attendance: Greg, Coreen, Alex, Vaughan<br /> * Regrets: <br /> * Absent: <br /> * Guests: <br /> <br /> == Call to Order ==<br /> * Meeting called to order at 7:04 PM<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: August 14, 2023, TBD: Picnic site booked 4-8pm<br /> * Location: Victoria Park Site 2 (booked and paid for, has firepit, cover, tables)<br /> * Chair: Kelly Granigan<br /> * Minute-taker:<br /> <br /> == Discussion of agenda (5 min) ==<br /> <br /> == Consent Agenda (5 min) ==<br /> <br /> === President's Report ===<br /> *[https://docs.google.com/document/d/1jduNsvMIHqxXug2xYAHsqsQtxtku8FJk9KopCYdLLeM/edit?usp=sharing president report]<br /> <br /> === Board Evaluation Survey ===<br /> * [https://docs.google.com/spreadsheets/d/191Vu3BPeswafDdCPajMm3nyyUuBizM2hGdhuB6Si1Yo/edit?usp=sharing board evaluation survey results]<br /> <br /> ==Reports to be reviewed, not in the consent agenda ==<br /> <br /> === Executive Director's Report (10 min) ===<br /> * [https://docs.google.com/document/d/1c7YuAqQAsnRCi90UniC7U_wm4dw9MkpI5gx5agQtHFs/edit?usp=sharing Executive Director's Report] <br /> <br /> === Treasurer's Report ===<br /> * [https://docs.google.com/document/d/1jUOjYHpokc1vnNz9Js_wCzwftsPpfeyyyLGOdCKiiXs/edit?usp=sharing Treasurer's Report]<br /> * [https://drive.google.com/file/d/16mOeOhZHLdoA-zv9bCc4zK-iOcrFc0ju/view?usp=sharing Statement of Financial Position]<br /> * [https://drive.google.com/file/d/1ZF1D9Z7u5H3c4LLZISbywx9s-PGBZRIs/view?usp=sharing Comparative Statement]<br /> * [https://drive.google.com/file/d/1WcoLUQqz3Npae21hV3PS9bh-wo_akM8C/view?usp=sharing Cost Revenue Summary]<br /> * [https://drive.google.com/file/d/1V2uR1D8WJR3ZWQkKLX3cMx_IEQd_Kfsw/view?usp=sharing Budget Thoughts]<br /> <br /> === H.R. Committee Report ===<br /> *[https://docs.google.com/document/d/1Sm3_r1grC6p6dkNLB6rBcL7t_YzTop6FYO28d3_6ciI/edit?usp=sharing HR Committee Report]<br /> <br /> === Governance Committee Report ===<br /> * Completed Social Meeting Policy review/update<br /> * Completed BikeWorks/EBC naming updates to Bike Edmonton<br /> * Beginning stages of working with HR committee to implement policies, starting with e-transfer policy<br /> * Beginning work on document naming conventions for documents (eg. working/published documents)<br /> <br /> === South Shop Ad-hoc Working Group ===<br /> * [https://docs.google.com/document/d/1frLijaCcINpNIH3-W1qUSs0yHf7PAW-VI2BfobFiK0k/edit?usp=drivesdk south shop working group july report]<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this July agenda, the June 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_June_2023 minutes], and reports as presented<br /> |first=Matt<br /> |second=Michelle<br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> == New Business ==<br /> <br /> === South Shop Lease Renewal (20 min) ===<br /> * [https://docs.google.com/document/d/19PHIGmuQn7HlBgL_CEzYjoozE-nY4Mt8XCcJW1JOrLA/edit?usp=drivesdk Chris Chan's analysis on closing South Shop]<br /> * see also south shop committee report above<br /> * note: decision today is about lease renewal only. Moving vs closing decision will be made at later date, and there are subsidized opportunities to move the shop to.<br /> * Maintaining two commercial spaces is a significant burden for a non-profit<br /> * There's significant value in the history and establishment in the current location<br /> * Propose $3500/month, 3 months fixturing, 3 months operating only, 6 months full rent<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting, Reminders (5 min)===<br /> * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1elUJymYoKcXGRH9iBrYCz0eK9WmXNEaMcJvak9XbFc4/edit?usp=share_link volunteer hours] for the past month.<br /> * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use &quot;Bike Edmonton Internal&quot; calendar)<br /> * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.<br /> * Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]<br /> * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]<br /> <br /> === Board and Committee Evaluations discussion (20 min) ===<br /> * to discuss results and action items only, board to review results in advance<br /> * Action items discussed at Executive Committee: consider in person meetings, staff appreciation event/other forms of appreciation<br /> <br /> === Audit (10 mins) ===<br /> *<br /> <br /> === In Person Strategy Meeting (15 min) ===<br /> * Victoria Park Site 2, August 14<br /> * site booked 4-8pm (time slot available), what time would we like to meet? Meet at 5:30pm<br /> * potluck - food requirements? no avocado<br /> * 4 step strategy process [https://drive.google.com/file/d/15Y68ChefvcapyKGSmkduuL8vPlMuOR1t/view?usp=sharing explainer video] and [https://drive.google.com/file/d/15ZGwAEcc9g-JDgsm5bd-QwQ8MY13VNfI/view?usp=drive_link guiding questions] (written for a food bank, we will rewrite for Bike Edmonton)<br /> <br /> == &lt;i&gt;In Camera&lt;/i&gt; Session ==<br /> <br /> {{Motion<br /> |motion= To move into in camera session with Dr. Greg Glatz as guest<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> * no items<br /> <br /> {{Motion<br /> |motion= To move out of in camera session<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> <br /> [[Category:minutes]]<br /> [[Category:2022-2023 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_July_2023&diff=6873 2023-07-11T02:50:44Z

<p>Stephen.paskaluk: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for July 2023 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Location: Google Meet<br /> * Start Time: July 10, 2023 7pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Kelly<br /> * Minute-taker: Stephen<br /> * Board attendance: John, Michelle, Andi, Marcel, Ceileigh, Matt, Charlotte<br /> * Staff attendance: Greg, Coreen, Alex, Vaughan<br /> * Regrets: <br /> * Absent: <br /> * Guests: <br /> <br /> == Call to Order ==<br /> * Meeting called to order at 7:04 PM<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: August 14, 2023, TBD: Picnic site booked 4-8pm<br /> * Location: Victoria Park Site 2 (booked and paid for, has firepit, cover, tables)<br /> * Chair: Kelly Granigan<br /> * Minute-taker:<br /> <br /> == Discussion of agenda (5 min) ==<br /> <br /> == Consent Agenda (5 min) ==<br /> <br /> === President's Report ===<br /> *[https://docs.google.com/document/d/1jduNsvMIHqxXug2xYAHsqsQtxtku8FJk9KopCYdLLeM/edit?usp=sharing president report]<br /> <br /> === Board Evaluation Survey ===<br /> * [https://docs.google.com/spreadsheets/d/191Vu3BPeswafDdCPajMm3nyyUuBizM2hGdhuB6Si1Yo/edit?usp=sharing board evaluation survey results]<br /> <br /> ==Reports to be reviewed, not in the consent agenda ==<br /> <br /> === Executive Director's Report (10 min) ===<br /> * [https://docs.google.com/document/d/1c7YuAqQAsnRCi90UniC7U_wm4dw9MkpI5gx5agQtHFs/edit?usp=sharing Executive Director's Report] <br /> <br /> === Treasurer's Report ===<br /> * [https://docs.google.com/document/d/1jUOjYHpokc1vnNz9Js_wCzwftsPpfeyyyLGOdCKiiXs/edit?usp=sharing Treasurer's Report]<br /> * [https://drive.google.com/file/d/16mOeOhZHLdoA-zv9bCc4zK-iOcrFc0ju/view?usp=sharing Statement of Financial Position]<br /> * [https://drive.google.com/file/d/1ZF1D9Z7u5H3c4LLZISbywx9s-PGBZRIs/view?usp=sharing Comparative Statement]<br /> * [https://drive.google.com/file/d/1WcoLUQqz3Npae21hV3PS9bh-wo_akM8C/view?usp=sharing Cost Revenue Summary]<br /> * [https://drive.google.com/file/d/1V2uR1D8WJR3ZWQkKLX3cMx_IEQd_Kfsw/view?usp=sharing Budget Thoughts]<br /> <br /> === H.R. Committee Report ===<br /> *[https://docs.google.com/document/d/1Sm3_r1grC6p6dkNLB6rBcL7t_YzTop6FYO28d3_6ciI/edit?usp=sharing HR Committee Report]<br /> <br /> === Governance Committee Report ===<br /> * Completed Social Meeting Policy review/update<br /> * Completed BikeWorks/EBC naming updates to Bike Edmonton<br /> * Beginning stages of working with HR committee to implement policies, starting with e-transfer policy<br /> * Beginning work on document naming conventions for documents (eg. working/published documents)<br /> <br /> === South Shop Ad-hoc Working Group ===<br /> * [https://docs.google.com/document/d/1frLijaCcINpNIH3-W1qUSs0yHf7PAW-VI2BfobFiK0k/edit?usp=drivesdk south shop working group july report]<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this July agenda, the June 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_June_2023 minutes], and reports as presented<br /> |first=Matt<br /> |second=Michelle<br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> == New Business ==<br /> <br /> === South Shop Lease Renewal (20 min) ===<br /> * [https://docs.google.com/document/d/19PHIGmuQn7HlBgL_CEzYjoozE-nY4Mt8XCcJW1JOrLA/edit?usp=drivesdk Chris Chan's analysis on closing South Shop]<br /> * see also south shop committee report above<br /> * note: decision today is about lease renewal only. Moving vs closing decision will be made at later date, and there are subsidized opportunities to move the shop to.<br /> * Maintaining two commercial spaces is a significant burden for a non-profit<br /> * There's significant value in the history and establishment in the current location<br /> * Propose $3500/month, 3 months fixturing, 3 months operating only, 6 months full rent<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting, Reminders (5 min)===<br /> * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1elUJymYoKcXGRH9iBrYCz0eK9WmXNEaMcJvak9XbFc4/edit?usp=share_link volunteer hours] for the past month.<br /> * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use &quot;Bike Edmonton Internal&quot; calendar)<br /> * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.<br /> * Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]<br /> * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]<br /> <br /> === Board and Committee Evaluations discussion (20 min) ===<br /> * to discuss results and action items only, board to review results in advance<br /> * Action items discussed at Executive Committee: consider in person meetings, staff appreciation event/other forms of appreciation<br /> <br /> === Audit (10 mins) ===<br /> *<br /> <br /> === In Person Strategy Meeting (15 min) ===<br /> * Victoria Park Site 2, August 14<br /> * site booked 4-8pm (time slot available), what time would we like to meet?<br /> * potluck - food requirements?<br /> * 4 step strategy process [https://drive.google.com/file/d/15Y68ChefvcapyKGSmkduuL8vPlMuOR1t/view?usp=sharing explainer video] and [https://drive.google.com/file/d/15ZGwAEcc9g-JDgsm5bd-QwQ8MY13VNfI/view?usp=drive_link guiding questions] (written for a food bank, we will rewrite for Bike Edmonton)<br /> <br /> == &lt;i&gt;In Camera&lt;/i&gt; Session ==<br /> <br /> {{Motion<br /> |motion= To move into in camera session with Dr. Greg Glatz as guest<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> * no items<br /> <br /> {{Motion<br /> |motion= To move out of in camera session<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> <br /> [[Category:minutes]]<br /> [[Category:2022-2023 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_July_2023&diff=6872 2023-07-11T02:46:48Z

<p>Stephen.paskaluk: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for July 2023 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Location: Google Meet<br /> * Start Time: July 10, 2023 7pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Kelly<br /> * Minute-taker: Stephen<br /> * Board attendance: John, Michelle, Andi, Marcel, Ceileigh, Matt, Charlotte<br /> * Staff attendance: Greg, Coreen, Alex, Vaughan<br /> * Regrets: <br /> * Absent: <br /> * Guests: <br /> <br /> == Call to Order ==<br /> * Meeting called to order at 7:04 PM<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: August 14, 2023, TBD: Picnic site booked 4-8pm<br /> * Location: Victoria Park Site 2 (booked and paid for, has firepit, cover, tables)<br /> * Chair: Kelly Granigan<br /> * Minute-taker:<br /> <br /> == Discussion of agenda (5 min) ==<br /> <br /> == Consent Agenda (5 min) ==<br /> <br /> === President's Report ===<br /> *[https://docs.google.com/document/d/1jduNsvMIHqxXug2xYAHsqsQtxtku8FJk9KopCYdLLeM/edit?usp=sharing president report]<br /> <br /> === Board Evaluation Survey ===<br /> * [https://docs.google.com/spreadsheets/d/191Vu3BPeswafDdCPajMm3nyyUuBizM2hGdhuB6Si1Yo/edit?usp=sharing board evaluation survey results]<br /> <br /> ==Reports to be reviewed, not in the consent agenda ==<br /> <br /> === Executive Director's Report (10 min) ===<br /> * [https://docs.google.com/document/d/1c7YuAqQAsnRCi90UniC7U_wm4dw9MkpI5gx5agQtHFs/edit?usp=sharing Executive Director's Report] <br /> <br /> === Treasurer's Report ===<br /> * [https://docs.google.com/document/d/1jUOjYHpokc1vnNz9Js_wCzwftsPpfeyyyLGOdCKiiXs/edit?usp=sharing Treasurer's Report]<br /> * [https://drive.google.com/file/d/16mOeOhZHLdoA-zv9bCc4zK-iOcrFc0ju/view?usp=sharing Statement of Financial Position]<br /> * [https://drive.google.com/file/d/1ZF1D9Z7u5H3c4LLZISbywx9s-PGBZRIs/view?usp=sharing Comparative Statement]<br /> * [https://drive.google.com/file/d/1WcoLUQqz3Npae21hV3PS9bh-wo_akM8C/view?usp=sharing Cost Revenue Summary]<br /> * [https://drive.google.com/file/d/1V2uR1D8WJR3ZWQkKLX3cMx_IEQd_Kfsw/view?usp=sharing Budget Thoughts]<br /> <br /> === H.R. Committee Report ===<br /> *[https://docs.google.com/document/d/1Sm3_r1grC6p6dkNLB6rBcL7t_YzTop6FYO28d3_6ciI/edit?usp=sharing HR Committee Report]<br /> <br /> === Governance Committee Report ===<br /> * Completed Social Meeting Policy review/update<br /> * Completed BikeWorks/EBC naming updates to Bike Edmonton<br /> * Beginning stages of working with HR committee to implement policies, starting with e-transfer policy<br /> * Beginning work on document naming conventions for documents (eg. working/published documents)<br /> <br /> === South Shop Ad-hoc Working Group ===<br /> * [https://docs.google.com/document/d/1frLijaCcINpNIH3-W1qUSs0yHf7PAW-VI2BfobFiK0k/edit?usp=drivesdk south shop working group july report]<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this July agenda, the June 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_June_2023 minutes], and reports as presented<br /> |first=Matt<br /> |second=Michelle<br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> == New Business ==<br /> <br /> === South Shop Lease Renewal (20 min) ===<br /> * [https://docs.google.com/document/d/19PHIGmuQn7HlBgL_CEzYjoozE-nY4Mt8XCcJW1JOrLA/edit?usp=drivesdk Chris Chan's analysis on closing South Shop]<br /> * see also south shop committee report above<br /> * note: decision today is about lease renewal only. Moving vs closing decision will be made at later date, and there are subsidized opportunities to move the shop to.<br /> * Maintaining two commercial spaces is a significant burden for a non-profit<br /> * There's significant value in the history and establishment in the current location<br /> * Propose $3500/month, 3 months fixturing, 3 months operating only, 6 months full rent<br /> * Walk at current <br /> <br /> {{Motion<br /> |motion= Propose $3500/month, 3 months fixturing, 3 months operating only, 6 months full rent, bring any counter back to the board<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting, Reminders (5 min)===<br /> * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1elUJymYoKcXGRH9iBrYCz0eK9WmXNEaMcJvak9XbFc4/edit?usp=share_link volunteer hours] for the past month.<br /> * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use &quot;Bike Edmonton Internal&quot; calendar)<br /> * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.<br /> * Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]<br /> * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]<br /> <br /> === Board and Committee Evaluations discussion (20 min) ===<br /> * to discuss results and action items only, board to review results in advance<br /> * Action items discussed at Executive Committee: consider in person meetings, staff appreciation event/other forms of appreciation<br /> <br /> === Audit (10 mins) ===<br /> *<br /> <br /> === In Person Strategy Meeting (15 min) ===<br /> * Victoria Park Site 2, August 14<br /> * site booked 4-8pm (time slot available), what time would we like to meet?<br /> * potluck - food requirements?<br /> * 4 step strategy process [https://drive.google.com/file/d/15Y68ChefvcapyKGSmkduuL8vPlMuOR1t/view?usp=sharing explainer video] and [https://drive.google.com/file/d/15ZGwAEcc9g-JDgsm5bd-QwQ8MY13VNfI/view?usp=drive_link guiding questions] (written for a food bank, we will rewrite for Bike Edmonton)<br /> <br /> == &lt;i&gt;In Camera&lt;/i&gt; Session ==<br /> <br /> {{Motion<br /> |motion= To move into in camera session with Dr. Greg Glatz as guest<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> * no items<br /> <br /> {{Motion<br /> |motion= To move out of in camera session<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> <br /> [[Category:minutes]]<br /> [[Category:2022-2023 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_July_2023&diff=6871 2023-07-11T02:17:56Z

<p>Stephen.paskaluk: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for July 2023 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Location: Google Meet<br /> * Start Time: July 10, 2023 7pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Kelly<br /> * Minute-taker: Stephen<br /> * Board attendance: John, Michelle, Andi, Marcel, Ceileigh, Matt, Charlotte<br /> * Staff attendance: Greg, Coreen, Alex, Vaughan<br /> * Regrets: <br /> * Absent: <br /> * Guests: <br /> <br /> == Call to Order ==<br /> * Meeting called to order at 7:04 PM<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: August 14, 2023, TBD: Picnic site booked 4-8pm<br /> * Location: Victoria Park Site 2 (booked and paid for, has firepit, cover, tables)<br /> * Chair: Kelly Granigan<br /> * Minute-taker:<br /> <br /> == Discussion of agenda (5 min) ==<br /> <br /> == Consent Agenda (5 min) ==<br /> <br /> === President's Report ===<br /> *[https://docs.google.com/document/d/1jduNsvMIHqxXug2xYAHsqsQtxtku8FJk9KopCYdLLeM/edit?usp=sharing president report]<br /> <br /> === Board Evaluation Survey ===<br /> * [https://docs.google.com/spreadsheets/d/191Vu3BPeswafDdCPajMm3nyyUuBizM2hGdhuB6Si1Yo/edit?usp=sharing board evaluation survey results]<br /> <br /> ==Reports to be reviewed, not in the consent agenda ==<br /> <br /> === Executive Director's Report (10 min) ===<br /> * [https://docs.google.com/document/d/1c7YuAqQAsnRCi90UniC7U_wm4dw9MkpI5gx5agQtHFs/edit?usp=sharing Executive Director's Report] <br /> <br /> === Treasurer's Report ===<br /> * [https://docs.google.com/document/d/1jUOjYHpokc1vnNz9Js_wCzwftsPpfeyyyLGOdCKiiXs/edit?usp=sharing Treasurer's Report]<br /> * [https://drive.google.com/file/d/16mOeOhZHLdoA-zv9bCc4zK-iOcrFc0ju/view?usp=sharing Statement of Financial Position]<br /> * [https://drive.google.com/file/d/1ZF1D9Z7u5H3c4LLZISbywx9s-PGBZRIs/view?usp=sharing Comparative Statement]<br /> * [https://drive.google.com/file/d/1WcoLUQqz3Npae21hV3PS9bh-wo_akM8C/view?usp=sharing Cost Revenue Summary]<br /> * [https://drive.google.com/file/d/1V2uR1D8WJR3ZWQkKLX3cMx_IEQd_Kfsw/view?usp=sharing Budget Thoughts]<br /> <br /> === H.R. Committee Report ===<br /> *[https://docs.google.com/document/d/1Sm3_r1grC6p6dkNLB6rBcL7t_YzTop6FYO28d3_6ciI/edit?usp=sharing HR Committee Report]<br /> <br /> === Governance Committee Report ===<br /> * Completed Social Meeting Policy review/update<br /> * Completed BikeWorks/EBC naming updates to Bike Edmonton<br /> * Beginning stages of working with HR committee to implement policies, starting with e-transfer policy<br /> * Beginning work on document naming conventions for documents (eg. working/published documents)<br /> <br /> === South Shop Ad-hoc Working Group ===<br /> * [https://docs.google.com/document/d/1frLijaCcINpNIH3-W1qUSs0yHf7PAW-VI2BfobFiK0k/edit?usp=drivesdk south shop working group july report]<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this July agenda, the June 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_June_2023 minutes], and reports as presented<br /> |first=Matt<br /> |second=Michelle<br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> == New Business ==<br /> <br /> === South Shop Lease Renewal (20 min) ===<br /> * [https://docs.google.com/document/d/19PHIGmuQn7HlBgL_CEzYjoozE-nY4Mt8XCcJW1JOrLA/edit?usp=drivesdk Chris Chan's analysis on closing South Shop]<br /> * see also south shop committee report above<br /> * note: decision today is about lease renewal only. Moving vs closing decision will be made at later date, and there are subsidized opportunities to move the shop to.<br /> * Maintaining two commercial spaces is a significant burden for a non-profit<br /> * There's significant value in the history and establishment in the current location<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting, Reminders (5 min)===<br /> * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1elUJymYoKcXGRH9iBrYCz0eK9WmXNEaMcJvak9XbFc4/edit?usp=share_link volunteer hours] for the past month.<br /> * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use &quot;Bike Edmonton Internal&quot; calendar)<br /> * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.<br /> * Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]<br /> * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]<br /> <br /> === Board and Committee Evaluations discussion (20 min) ===<br /> * to discuss results and action items only, board to review results in advance<br /> * Action items discussed at Executive Committee: consider in person meetings, staff appreciation event/other forms of appreciation<br /> <br /> === Audit (10 mins) ===<br /> *<br /> <br /> === In Person Strategy Meeting (15 min) ===<br /> * Victoria Park Site 2, August 14<br /> * site booked 4-8pm (time slot available), what time would we like to meet?<br /> * potluck - food requirements?<br /> * 4 step strategy process [https://drive.google.com/file/d/15Y68ChefvcapyKGSmkduuL8vPlMuOR1t/view?usp=sharing explainer video] and [https://drive.google.com/file/d/15ZGwAEcc9g-JDgsm5bd-QwQ8MY13VNfI/view?usp=drive_link guiding questions] (written for a food bank, we will rewrite for Bike Edmonton)<br /> <br /> == &lt;i&gt;In Camera&lt;/i&gt; Session ==<br /> <br /> {{Motion<br /> |motion= To move into in camera session with Dr. Greg Glatz as guest<br /> |first= Matt<br /> |second= Michelle<br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> * no items<br /> <br /> {{Motion<br /> |motion= To move out of in camera session<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> <br /> [[Category:minutes]]<br /> [[Category:2022-2023 Board minutes]]</div>

Stephen.paskaluk https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_July_2023&diff=6870 2023-07-11T01:51:20Z

<p>Stephen.paskaluk: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for July 2023 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Location: Google Meet<br /> * Start Time: July 10, 2023 7pm<br /> <br /> Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Kelly<br /> * Minute-taker: Stephen<br /> * Board attendance: John, Michelle, Andi, Marcel, Ceileigh, Matt, Charlotte<br /> * Staff attendance: Greg, Coreen, Alex, Vaughan<br /> * Regrets: <br /> * Absent: <br /> * Guests: <br /> <br /> == Call to Order ==<br /> * Meeting called to order at 7:04 PM<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: August 14, 2023, TBD: Picnic site booked 4-8pm<br /> * Location: Victoria Park Site 2 (booked and paid for, has firepit, cover, tables)<br /> * Chair: Kelly Granigan<br /> * Minute-taker:<br /> <br /> == Discussion of agenda (5 min) ==<br /> <br /> == Consent Agenda (5 min) ==<br /> <br /> === President's Report ===<br /> *[https://docs.google.com/document/d/1jduNsvMIHqxXug2xYAHsqsQtxtku8FJk9KopCYdLLeM/edit?usp=sharing president report]<br /> <br /> === Board Evaluation Survey ===<br /> * [https://docs.google.com/spreadsheets/d/191Vu3BPeswafDdCPajMm3nyyUuBizM2hGdhuB6Si1Yo/edit?usp=sharing board evaluation survey results]<br /> <br /> ==Reports to be reviewed, not in the consent agenda ==<br /> <br /> === Executive Director's Report (10 min) ===<br /> * [https://docs.google.com/document/d/1c7YuAqQAsnRCi90UniC7U_wm4dw9MkpI5gx5agQtHFs/edit?usp=sharing Executive Director's Report] <br /> <br /> === Treasurer's Report ===<br /> * [https://docs.google.com/document/d/1jUOjYHpokc1vnNz9Js_wCzwftsPpfeyyyLGOdCKiiXs/edit?usp=sharing Treasurer's Report]<br /> * [https://drive.google.com/file/d/16mOeOhZHLdoA-zv9bCc4zK-iOcrFc0ju/view?usp=sharing Statement of Financial Position]<br /> * [https://drive.google.com/file/d/1ZF1D9Z7u5H3c4LLZISbywx9s-PGBZRIs/view?usp=sharing Comparative Statement]<br /> * [https://drive.google.com/file/d/1WcoLUQqz3Npae21hV3PS9bh-wo_akM8C/view?usp=sharing Cost Revenue Summary]<br /> * [https://drive.google.com/file/d/1V2uR1D8WJR3ZWQkKLX3cMx_IEQd_Kfsw/view?usp=sharing Budget Thoughts]<br /> <br /> === H.R. Committee Report ===<br /> *[https://docs.google.com/document/d/1Sm3_r1grC6p6dkNLB6rBcL7t_YzTop6FYO28d3_6ciI/edit?usp=sharing HR Committee Report]<br /> <br /> === Governance Committee Report ===<br /> * Completed Social Meeting Policy review/update<br /> * Completed BikeWorks/EBC naming updates to Bike Edmonton<br /> * Beginning stages of working with HR committee to implement policies, starting with e-transfer policy<br /> * Beginning work on document naming conventions for documents (eg. working/published documents)<br /> <br /> === South Shop Ad-hoc Working Group ===<br /> * [https://docs.google.com/document/d/1frLijaCcINpNIH3-W1qUSs0yHf7PAW-VI2BfobFiK0k/edit?usp=drivesdk south shop working group july report]<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this July agenda, the June 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_June_2023 minutes], and reports as presented<br /> |first=Matt<br /> |second=Michelle<br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> == New Business ==<br /> <br /> === South Shop Lease Renewal (20 min) ===<br /> * [https://docs.google.com/document/d/19PHIGmuQn7HlBgL_CEzYjoozE-nY4Mt8XCcJW1JOrLA/edit?usp=drivesdk Chris Chan's analysis on closing South Shop]<br /> * see also south shop committee report above<br /> * note: decision today is about lease renewal only. Moving vs closing decision will be made at later date, and there are subsidized opportunities to move the shop to.<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting, Reminders (5 min)===<br /> * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1elUJymYoKcXGRH9iBrYCz0eK9WmXNEaMcJvak9XbFc4/edit?usp=share_link volunteer hours] for the past month.<br /> * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use &quot;Bike Edmonton Internal&quot; calendar)<br /> * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.<br /> * Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]<br /> * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]<br /> <br /> === Board and Committee Evaluations discussion (20 min) ===<br /> * to discuss results and action items only, board to review results in advance<br /> * Action items discussed at Executive Committee: consider in person meetings, staff appreciation event/other forms of appreciation<br /> <br /> === Audit (10 mins) ===<br /> *<br /> <br /> === In Person Strategy Meeting (15 min) ===<br /> * Victoria Park Site 2, August 14<br /> * site booked 4-8pm (time slot available), what time would we like to meet?<br /> * potluck - food requirements?<br /> * 4 step strategy process [https://drive.google.com/file/d/15Y68ChefvcapyKGSmkduuL8vPlMuOR1t/view?usp=sharing explainer video] and [https://drive.google.com/file/d/15ZGwAEcc9g-JDgsm5bd-QwQ8MY13VNfI/view?usp=drive_link guiding questions] (written for a food bank, we will rewrite for Bike Edmonton)<br /> <br /> == &lt;i&gt;In Camera&lt;/i&gt; Session ==<br /> <br /> {{Motion<br /> |motion= To move into in camera session with Dr. Greg Glatz as guest<br /> |first= Matt<br /> |second= Michelle<br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> * no items<br /> <br /> {{Motion<br /> |motion= To move out of in camera session<br /> |first= <br /> |second= <br /> |yes= <br /> |no= <br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> <br /> [[Category:minutes]]<br /> [[Category:2022-2023 Board minutes]]</div>

Stephen.paskaluk