https://apps.bikeedmonton.ca/w/api.php?action=feedcontributions&feedformat=atom&user=Sarah.rebrynaBike Edmonton - User contributions [en]2026-07-27T10:44:40ZUser contributionsMediaWiki 1.41.0https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_April_15_2022&diff=6165Board Minutes April 15 20222022-04-15T18:47:21Z<p>Sarah.rebryna: /* Current Business */</p>
<hr />
<div>'''''Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following month’s Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.'''''<br />
<br />
== Bike Edmonton Board Meeting Minutes for April 15, 2022 ==<br />
<br />
<br />
== Attendance ==<br />
* '''Meeting Chair:''' Roy C.<br />
* '''Minute-taker:''' Andi E.<br />
* '''Food by:''' n/a<br />
* '''Board attendance:''' Maxine Myre; John Fuller; Michelle Bourdon; Sarah Rebryna; Byron Vass; Roy Coulthard; Matthew Hoyt; Keith Heslinga<br />
* '''Staff attendance:''' <br />
* '''Regrets:''' <br />
* '''Absent:''' <br />
* '''Guests:'''<br />
<br />
== Call to Order ==<br />
* Meeting called to order by Roy at 11:07 am.<br />
<br />
== Logistics for Next Meeting ==<br />
* Date: 9 May 2022<br />
* Location: Google Meet<br />
* Chair: Byron V<br />
* Minute-taker: Andi<br />
* Food by: n/a<br />
<br />
== Announcements ==<br />
* Remember to record your [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Member volunteer hours!]<br />
* Reminder to share the [https://drive.google.com/file/d/1FUX_1iFhr2XPbIijOq4QdXIOHUqJzMfm/view?usp=sharing Mural Package]<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve this April 15 agenda.<br />
|first= Sarah<br />
|second= Michelle<br />
|yes= <br />
|no= 0<br />
|abstain= <br />
|result= Carried <br />
}}<br />
== Current Business ==<br />
<br />
=== Discuss Recent Emerging Matters ===<br />
* Discussion to take place <i>In Camera</i><br />
<br />
==== <i>In Camera</i> Session ====<br />
{{Motion<br />
|motion=To move <i>in camera</i>.<br />
|first= Sarah<br />
|second= John<br />
|yes= <br />
|no= 0<br />
|abstain= <br />
|result= Carried<br />
}}<br />
<br />
<br />
{{Motion<br />
|motion=To move <i>out of camera</i>.<br />
|first= Byron<br />
|second= John<br />
|yes= <br />
|no= 0<br />
|abstain= <br />
|result= Carried<br />
}}<br />
<br />
== Board Volunteer Hour Tracking - ALL BOARD (1 min) ==<br />
* [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Volunteer Hour Tracking Sheet]<br />
<br />
== Adjournment ==<br />
Meeting adjourned by Roy at 12:39 pm<br />
<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_April_15_2022&diff=6161Board Minutes April 15 20222022-04-15T17:03:59Z<p>Sarah.rebryna: /* Attendance */</p>
<hr />
<div>'''''Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following month’s Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.'''''<br />
<br />
== Bike Edmonton Board Meeting Minutes for April 15, 2022 ==<br />
<br />
<br />
== Attendance ==<br />
* '''Meeting Chair:''' Roy C.<br />
* '''Minute-taker:''' Andi E.<br />
* '''Food by:''' n/a<br />
* '''Board attendance:''' <br />
* '''Staff attendance:''' <br />
* '''Regrets:''' <br />
* '''Absent:''' <br />
* '''Guests:'''<br />
<br />
== Call to Order ==<br />
* Meeting called to order by at am.<br />
<br />
== Logistics for Next Meeting ==<br />
* Date: 9 May 2022<br />
* Location: Google Meet<br />
* Chair: Byron V<br />
* Minute-taker: Andi<br />
* Food by: n/a<br />
<br />
== Announcements ==<br />
* Remember to record your [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Member volunteer hours!]<br />
* Reminder to share the [https://drive.google.com/file/d/1FUX_1iFhr2XPbIijOq4QdXIOHUqJzMfm/view?usp=sharing Mural Package]<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve this April 15 agenda.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
== Current Business ==<br />
<br />
=== Discuss Recent Emerging Matters ===<br />
* Discussion to take place <i>In Camera</i><br />
<br />
==== <i>In Camera</i> Session ====<br />
{{Motion<br />
|motion=To move <i>in camera</i>.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
<br />
{{Motion<br />
|motion=To move <i>out of camera</i>.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
{{Motion<br />
|motion= <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Board Volunteer Hour Tracking - ALL BOARD (1 min) ==<br />
* [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Volunteer Hour Tracking Sheet]<br />
<br />
== Adjournment ==<br />
Meeting adjourned by at pm<br />
<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_April_15_2022&diff=6160Board Minutes April 15 20222022-04-15T16:18:18Z<p>Sarah.rebryna: </p>
<hr />
<div>'''''Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following month’s Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.'''''<br />
<br />
== Bike Edmonton Board Meeting Minutes for April 15, 2022 ==<br />
<br />
<br />
== Attendance ==<br />
* '''Meeting Chair:''' Sarah R<br />
* '''Minute-taker:''' Andi <br />
* '''Food by:''' n/a<br />
* '''Board attendance:''' <br />
* '''Staff attendance:''' <br />
* '''Regrets:''' <br />
* '''Absent:''' <br />
* '''Guests:''' <br />
<br />
== Call to Order ==<br />
* Meeting called to order by at am.<br />
<br />
== Logistics for Next Meeting ==<br />
* Date: 9 May 2022<br />
* Location: Google Meet<br />
* Chair: Byron V<br />
* Minute-taker: Andi<br />
* Food by: n/a<br />
<br />
== Announcements ==<br />
* Remember to record your [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Member volunteer hours!]<br />
* Reminder to share the [https://drive.google.com/file/d/1FUX_1iFhr2XPbIijOq4QdXIOHUqJzMfm/view?usp=sharing Mural Package]<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve this April 15 agenda.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
== Current Business ==<br />
<br />
=== Discuss Recent Emerging Matters ===<br />
* Discussion to take place <i>In Camera</i><br />
<br />
==== <i>In Camera</i> Session ====<br />
{{Motion<br />
|motion=To move <i>in camera</i>.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
<br />
{{Motion<br />
|motion=To move <i>out of camera</i>.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
{{Motion<br />
|motion= <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Board Volunteer Hour Tracking - ALL BOARD (1 min) ==<br />
* [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Volunteer Hour Tracking Sheet]<br />
<br />
== Adjournment ==<br />
Meeting adjourned by at pm<br />
<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_April_15_2022&diff=6159Board Minutes April 15 20222022-04-15T16:16:50Z<p>Sarah.rebryna: </p>
<hr />
<div>'''''Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following month’s Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.'''''<br />
<br />
== Bike Edmonton Board Meeting Minutes for April 15, 2022 ==<br />
<br />
<br />
== Attendance ==<br />
* '''Meeting Chair:''' Sarah R<br />
* '''Minute-taker:''' Andi <br />
* '''Food by:''' n/a<br />
* '''Board attendance:''' <br />
* '''Staff attendance:''' <br />
* '''Regrets:''' <br />
* '''Absent:''' <br />
* '''Guests:''' <br />
<br />
== Call to Order ==<br />
* Meeting called to order by at pm.<br />
<br />
== Logistics for Next Meeting ==<br />
* Date: 9 May 2022<br />
* Location: Google Meet<br />
* Chair: Byron V<br />
* Minute-taker: Andi<br />
* Food by: n/a<br />
<br />
== Announcements ==<br />
* Remember to record your [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Member volunteer hours!]<br />
* Reminder to share the [https://drive.google.com/file/d/1FUX_1iFhr2XPbIijOq4QdXIOHUqJzMfm/view?usp=sharing Mural Package]<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve this April 15 agenda.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
== Current Business ==<br />
<br />
=== Discuss Recent Emerging Matters ===<br />
* Discussion to take place <i>In Camera</i><br />
<br />
==== <i>In Camera</i> Session ====<br />
{{Motion<br />
|motion=To move <i>in camera</i>.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
<br />
{{Motion<br />
|motion=To move <i>out of camera</i>.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
{{Motion<br />
|motion= <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_April_15_2022&diff=6158Board Minutes April 15 20222022-04-15T16:12:53Z<p>Sarah.rebryna: Created page with "== Current Business == === Update on the Executive Director Recruitment (5 min)=== * Discussion to take place <i>In Camera</i> ==== <i>In Camera</i> Session ==== {{Motion |motion=To move <i>in camera</i>. |first= Rachel K |second= Roy C |yes= 5 |no= 0 |abstain= 0 |result= Carried }} {{Motion |motion=To move <i>out of camera</i>. |first= Matt H |second= Roy C |yes= 5 |no= 0 |abstain= 0 |result= Carried }} {{Motion |motion= The Board gra..."</p>
<hr />
<div>== Current Business ==<br />
<br />
=== Update on the Executive Director Recruitment (5 min)===<br />
* Discussion to take place <i>In Camera</i><br />
<br />
==== <i>In Camera</i> Session ====<br />
{{Motion<br />
|motion=To move <i>in camera</i>.<br />
|first= Rachel K<br />
|second= Roy C<br />
|yes= 5<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried <br />
}}<br />
<br />
<br />
{{Motion<br />
|motion=To move <i>out of camera</i>.<br />
|first= Matt H<br />
|second= Roy C<br />
|yes= 5<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
{{Motion<br />
|motion= The Board grants the HR Committee full permission to extend a Letter of Offer for the Executive Director position to the candidate selected by the Committee and to negotiate the details of said contract with compensation of up to $60,000 plus benefits over the term of one year.<br />
|first= Roy C<br />
|second= Rachel K<br />
|yes= 7<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=Board_of_Director%27s_Minutes&diff=6157Board of Director's Minutes2022-04-15T16:10:21Z<p>Sarah.rebryna: /* 2020-2029 */</p>
<hr />
<div>----<br />
'''''Please note that that these minutes are unformatted at this time. We have posted these in order to expedite the process and allow access to the membership.'''''<br />
----<br />
<br />
*[[List of motions]]<br />
<br />
*[[Board Agenda Template|Agenda/Minutes Template]]<br />
<br />
<br />
==2020-2029==<br />
{| width="100%"<br />
|-<br />
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
|-|-<br />
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |<br />
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2023</div><br />
*[[Board Minutes December 2023|December]]<br />
*[[Board Minutes November 2023|November]]<br />
*[[Board Minutes October 2023|October]]<br />
*[[Board Minutes September 2023|September]]<br />
*[[Board Minutes August 2023|August]]<br />
*[[Board Minutes July 2023|July]]<br />
*[[Board Minutes June 2023|June]]<br />
*[[Board Minutes May 2023|May]]<br />
*[[Board Minutes April 2023|April]]<br />
*[[Board Minutes March 2023|March]]<br />
*[[Board Minutes February 2023|February]]<br />
*[[Board Minutes January 2023|January]]<br />
|<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |<br />
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |<br />
|}<br />
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |<br />
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2022</div><br />
*[[Board Minutes December 2022|December]]<br />
*[[Board Minutes November 2022|November]]<br />
*[[Board Minutes October 2022|October]]<br />
*[[Board Minutes September 2022|September]]<br />
*[[Board Minutes August 2022|August]]<br />
*[[Board Minutes July 2022|July]]<br />
*[[Board Minutes June 2022|June]]<br />
*[[Board Minutes May 2022|May]]<br />
*[[Board Minutes April 15 2022|April 15]]<br />
*[[Board Minutes April 2022|April]]<br />
*[[Board Minutes March 2022|March]]<br />
*[[Board Minutes February 2022|February]]<br />
*[[Board Minutes January 20 2022|January 20]]<br />
*[[Board Minutes January 2022|January]]<br />
|}<br />
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |<br />
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2021</div><br />
*[[Board Minutes December 2021|December]]<br />
*[[Board Minutes November 2021|November]]<br />
*[[Board Minutes October 2021|October]]<br />
*[[Board Minutes September 28 2021|September 28]]<br />
*[[Board Minutes September 2021|September]]<br />
*[[Board Minutes August 2021|August]]<br />
*[[Board Minutes July 2021|July]]<br />
*[[Board Minutes July 06 2021|July 6]]<br />
*[[Board Minutes June 2021|June]]<br />
*[[Board Minutes May 2021|May]]<br />
*[[Board Minutes May 04 2021|May 4]]<br />
*[[Board Minutes April 2021|April]]<br />
*[[Board Minutes March 2021|March]]<br />
*[[Board Minutes February 2021|February]]<br />
*[[Board Minutes February 02 2021|February 2]]<br />
*[[Board Minutes January 2021|January]]<br />
|<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |<br />
|}<br />
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |<br />
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2020</div><br />
*[[Board Minutes December 2020|December]]<br />
*[[Board Minutes November 2020|November]]<br />
*[[Board Minutes October 2020|October]]<br />
*[[Board Minutes September 2020|September]]<br />
*[[Board Minutes August 2020|August]]<br />
*[[Board Minutes July 2020|July]]<br />
*[[Board Minutes June 2020|June]]<br />
*[[Board Minutes May 2020|May]]<br />
*[[Board Minutes April 2020|April]]<br />
*[[Board Minutes March 2020|March]]<br />
*[[Board Minutes February 2020|February]]<br />
*[[Board Minutes January 2020|January]]<br />
|}<br />
|}<br />
<br />
==2010-2019==<br />
{| width="100%"<br />
|-<br />
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |<br />
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2019</div><br />
*[[Board Minutes December 2019|December]]<br />
*[[Board Minutes November 2019|November]]<br />
*[[Board Minutes October 2019|October]]<br />
*[[Board Minutes September 2019|September]]<br />
*[[Board Minutes August 2019|August]]<br />
*[[Board Minutes July 2019|July]]<br />
*[[Board Minutes June 2019|June]]<br />
*[[Board Minutes May 2019|May]]<br />
*[[Board Minutes April 2019|April]]<br />
*[[Board Minutes March 2019|March]]<br />
*[[Board Minutes February 2019|February]]<br />
*[[Board Minutes January 2019|January]]<br />
<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |<br />
|}<br />
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |<br />
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2018</div><br />
*[[Board Minutes December 2018|December]]<br />
*[[Board Minutes November 2018|November]]<br />
*[[Board Minutes October 2018|October]]<br />
*[[Board Minutes September 2018|September]]<br />
*[[Board Minutes August 2018|August]]<br />
*[[Board Minutes July 2018|July]]<br />
*[[Board Minutes June 2018|June]]<br />
*[[Board Minutes May 2018|May]]<br />
*[[Board Minutes April 2018|April]]<br />
*[[Board Minutes March 2018|March]]<br />
*[[Board Minutes February 2018|February]]<br />
*[[Board Minutes January 2018|January]]<br />
<br />
|}<br />
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |<br />
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2017</div><br />
*[[Board_Minutes_December_2017|December]]<br />
*[[Board_Minutes_November_2017|November]]<br />
*[[Board_Minutes_October_2017|October]]<br />
*[[Board_Minutes_September_2017|September]]<br />
*[[Board_Minutes_August_2017|August]]<br />
*[[Board_Minutes_July_2017|July]]<br />
*[[Board_Minutes_June_2017|June]]<br />
*[[Board_Minutes_May_2017|May]]<br />
*[[Board_Minutes_April_2017|April]]<br />
*[[Board_Minutes_March_2017|March]]<br />
*[[Board_Minutes_February_2017|February]]<br />
*[[Board_Minutes_January_2017|January]]<br />
|}<br />
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |<br />
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2016</div><br />
*[[Board_Minutes_December_2016|December]]<br />
*[[Board_Minutes_November_2016|November]]<br />
*[[Board_Minutes_October_2016|October]]<br />
*[[Board_Minutes_September_2016|September]]<br />
*[[Board_Minutes_August_2016|August]]<br />
*[[Board_Minutes_July_2016|July]]<br />
*[[Board_Minutes_June_2016|June]]<br />
*[[Board_Minutes_May_2016|May]]<br />
*[[Board_Minutes_April_2016|April]]<br />
*[[Board_Minutes_March_2016|March]]<br />
*[[Board_Minutes_February_2016|February]]<br />
*[[Board_Minutes_January_2016|January]]<br />
|}<br />
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |<br />
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2015</div><br />
*[[Board_Minutes_December_2015|December]]<br />
*[[Board_Minutes_November_2015|November]]<br />
*[[Board_Minutes_October_2015|October]]<br />
*[[Board_Minutes_September_2015|September]]<br />
*[[Board_Minutes_August_2015|August]]<br />
*[[Board_Minutes_July_2015|July]]<br />
*[[Board_Minutes_June_2015|June]]<br />
*[[Board_Minutes_May_2015|May]]<br />
*[[Board_Minutes_April_2015|April]]<br />
*[[Board_Minutes_March_2015|March]]<br />
*[[Board_Minutes_February_2015|February]]<br />
*[[Board_Minutes_January_2015|January]]<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |<br />
|}<br />
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |<br />
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2014</div><br />
*[[Board_Minutes_December_2014|December]]<br />
*[[Board_Minutes_November_2014|November]]<br />
*[[Board_Minutes_October_2014|October]]<br />
*[[Board_Minutes_September_2014|September]]<br />
*[[Board_Minutes_August_2014|August]]<br />
*[[Board_Minutes_July_2014|July]]<br />
*[[Board_Minutes_June_2014|June]]<br />
*[[Board_Minutes_May_2014|May]]<br />
*[[Board_Minutes_April_2014|April]]<br />
*[[Board_Minutes_March_2014|March]]<br />
*[[Board_Minutes_February_2014|February]]<br />
*[[Board_Minutes_January_2014|January]]<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |<br />
|}<br />
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |<br />
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2013</div><br />
*[[Board_Minutes_December_2013|December]]<br />
*[[Board_Minutes_November_2013|November]]<br />
*[[Board_Minutes_October_2013|October]]<br />
*[[Board_Minutes_September_2013|September]]<br />
*[[Board_Minutes_August_2013|August]]<br />
*[[Board_Minutes_July_2013|July]]<br />
*[[Board_Minutes_June_2013|June]]<br />
*[[Board_Minutes_May_2013|May]]<br />
*[[Board_Minutes_April_2013|April]]<br />
*[[Board_Minutes_March_2013|March]]<br />
*[[Board_Minutes_February_2013|February]]<br />
*[[Board_Minutes_January_2013|January]]<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |<br />
|}<br />
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |<br />
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2012</div><br />
*[[Board_Minutes_December_2012|December]]<br />
*[[Board_Minutes_November_2012|November]]<br />
*[[Board_Minutes_October_2012|October]]<br />
*[[Board_Minutes_September_2012|September]]<br />
*[[Board_Minutes_August_2012|August]]<br />
*[[Board_Minutes_July_2012|July]]<br />
*[[Board_Minutes_June_2012|June]]<br />
*[[Board_Minutes_May_2012|May]]<br />
*[[Board_Minutes_April_2012|April]]<br />
*[[Board_Minutes_March_2012|March]]<br />
*[[Board_Minutes_February_2012|February]]<br />
*[[Board_Minutes_January_2012|January]]<br />
|}<br />
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |<br />
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2011</div><br />
*[[Board_Minutes_December_2011|December]]<br />
*[[Board_Minutes_November_2011|November]]<br />
*[[Board_Minutes_October_2011|October]]<br />
*[[Board_Minutes_September_2011|September]]<br />
*[[Board_Minutes_August_2011|August]]<br />
*[[Board_Minutes_July_2011|July]]<br />
*[[Board_Minutes_June_2011|June]]<br />
*[[Board_Minutes_May_2011|May]]<br />
*[[Board_Minutes_April_2011|April]]<br />
*[[Board_Minutes_March_2011|March]]<br />
*[[Board_Minutes_February_2011|February]]<br />
*[[Board_Minutes_January_2011|January]]<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |<br />
|}<br />
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |<br />
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2010</div><br />
*[[Board_Minutes_December_2010|December]]<br />
*[[Board_Minutes_November_2010|November]]<br />
*[[Board_Minutes_October_2010|October]]<br />
*[[Board_Minutes_September_2010|September]]<br />
*[[Board_Minutes_August_2010|August]]<br />
*[[Board_Minutes_July_2010|July]]<br />
*[[Board_Minutes_June_2010|June]]<br />
*[[Board_Minutes_May_2010|May]]<br />
*[[Board_Minutes_April_2010|April]]<br />
*[[Board_Minutes_March_2010|March]]<br />
*[[Board_Minutes_February_2010|February]]<br />
*[[Board_Minutes_January_2010|January]]<br />
|}<br />
|}<br />
<br />
==2000-2009==<br />
{| width="100%"<br />
|-<br />
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |<br />
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2009</div><br />
*[[Board_Minutes_December_2009|December]]<br />
*[[Board_Minutes_November_2009|November]]<br />
*[[Board_Minutes_October_2009|October]]<br />
*[[Board_Minutes_September_2009|September]]<br />
*[[Board_Minutes_August_2009|August]]<br />
*[[Board_Minutes_July_2009|July]]<br />
*[[Board_Minutes_June_2009|June]]<br />
*[[Board_Minutes_May_2009|May]]<br />
*[[Board_Minutes_April_2009|April]]<br />
*[[Board_Minutes_March_2009|March]]<br />
*[[Board_Minutes_February_2009|February]]<br />
*[[Board_Minutes_January_2009|January]]<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |<br />
|}<br />
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |<br />
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2008</div><br />
*[[Board_Minutes_December_2008|December]]<br />
*[[Board_Minutes_November_2008|November]]<br />
*[[Board_Minutes_October_2008|October]]<br />
*[[Board_Minutes_September_2008|September]]<br />
*[[Board_Minutes_August_2008|August]]<br />
*[[Board_Minutes_July_2008|July]]<br />
*[[Board_Minutes_June_2008|June]]<br />
*[[Board_Minutes_May_2008|May]]<br />
*[[Board_Minutes_April_2008|April]]<br />
*[[Board_Minutes_March_2008|March]]<br />
*[[Board_Minutes_February_2008|February]]<br />
*[[Board_Minutes_January_2008|January]]<br />
|}<br />
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |<br />
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2007</div><br />
*[[Board_Minutes_December_2007|December]]<br />
*[[Board_Minutes_November_2007|November]]<br />
*[[Board_Minutes_October_2007|October]]<br />
*[[Board_Minutes_September_2007|September]]<br />
*[[Board_Minutes_August_2007|August]]<br />
*[[Board_Minutes_July_2007|July]]<br />
*[[Board_Minutes_June_2007|June]]<br />
*[[Board_Minutes_May_2007|May]]<br />
*[[Board_Minutes_April_2007|April]]<br />
*[[Board_Minutes_March_2007|March]]<br />
*[[Board_Minutes_February_2007|February]]<br />
*[[Board_Minutes_January_2007|January]]<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |<br />
|}<br />
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |<br />
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2006</div><br />
*[[Board_Minutes_December_2006|December]]<br />
*[[Board_Minutes_November_2006|November]]<br />
*[[Board_Minutes_October_2006|October]]<br />
*[[Board_Minutes_September_2006|September]]<br />
*[[Board_Minutes_August_2006|August]]<br />
*[[Board_Minutes_July_2006|July]]<br />
*[[Board_Minutes_June_2006|June]]<br />
*[[Board_Minutes_May_2006|May]]<br />
*[[Board_Minutes_April_2006|April]]<br />
*[[Board_Minutes_March_2006|March]]<br />
*[[Board_Minutes_February_2006|February]]<br />
*[[Board_Minutes_January_2006|January]]<br />
|}<br />
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |<br />
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2005</div><br />
*[[Board_Minutes_December_2005|December]]<br />
*[[Board_Minutes_November_2005|November]]<br />
*[[Board_Minutes_October_2005|October]]<br />
*[[Board_Minutes_September_2005|September]]<br />
*[[Board_Minutes_August_2005|August]]<br />
*[[Board_Minutes_July_2005|July]]<br />
*[[Board_Minutes_June_2005|June]]<br />
*[[Board_Minutes_May_2005|May]]<br />
*[[Board_Minutes_April_2005|April]]<br />
*[[Board_Minutes_March_2005|March]]<br />
*[[Board_Minutes_February_2005|February]]<br />
*[[Board_Minutes_January_2005|January]]<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |<br />
|}<br />
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |<br />
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2004</div><br />
*[[Board_Minutes_December_2004|December]]<br />
*[[Board_Minutes_November_2004|November]]<br />
*[[Board_Minutes_October_2004|October]]<br />
*[[Board_Minutes_September_2004|September]]<br />
*[[Board_Minutes_August_2004|August]]<br />
*[[Board_Minutes_July_2004|July]]<br />
*[[Board_Minutes_June_2004|June]]<br />
*[[Board_Minutes_May_2004|May]]<br />
*[[Board_Minutes_April_2004|April]]<br />
*[[Board_Minutes_March_2004|March]]<br />
*[[Board_Minutes_February_2004|February]]<br />
*[[Board_Minutes_January_2004|January]]<br />
|}<br />
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |<br />
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2003</div><br />
*[[Board_Minutes_December_2003|December]]<br />
*[[Board_Minutes_November_2003|November]]<br />
*[[Board_Minutes_October_2003|October]]<br />
*[[Board_Minutes_September_2003|September]]<br />
*[[Board_Minutes_August_2003|August]]<br />
*[[Board_Minutes_July_2003|July]]<br />
*[[Board_Minutes_June_2003|June]]<br />
*[[Board_Minutes_May_2003|May]]<br />
*[[Board_Minutes_April_2003|April]]<br />
*[[Board_Minutes_March_2003|March]]<br />
*[[Board_Minutes_February_2003|February]]<br />
*[[Board_Minutes_January_2003|January]]<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |<br />
|}<br />
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |<br />
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2002</div><br />
*[[Board_Minutes_December_2002|December]]<br />
*[[Board_Minutes_November_2002|November]]<br />
*[[Board_Minutes_October_2002|October]]<br />
*[[Board_Minutes_September_2002|September]]<br />
*[[Board_Minutes_August_2002|August]]<br />
*[[Board_Minutes_July_2002|July]]<br />
*[[Board_Minutes_June_2002|June]]<br />
*[[Board_Minutes_May_2002|May]]<br />
*[[Board_Minutes_April_2002|April]]<br />
*[[Board_Minutes_March_2002|March]]<br />
*[[Board_Minutes_February_2002|February]]<br />
*[[Board_Minutes_January_2002|January]]<br />
|}<br />
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |<br />
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2001</div><br />
*[[Board_Minutes_December_2001|December]]<br />
*[[Board_Minutes_November_2001|November]]<br />
*[[Board_Minutes_October_2001|October]]<br />
*[[Board_Minutes_September_2001|September]]<br />
*[[Board_Minutes_August_2001|August]]<br />
*[[Board_Minutes_July_2001|July]]<br />
*[[Board_Minutes_June_2001|June]]<br />
*[[Board_Minutes_May_2001|May]]<br />
*[[Board_Minutes_April_2001|April]]<br />
*[[Board_Minutes_March_2001|March]]<br />
*[[Board_Minutes_February_2001|February]]<br />
*[[Board_Minutes_January_2001|January]]<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |<br />
|}<br />
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |<br />
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2000</div><br />
*[[Board_Minutes_December_2000|December]]<br />
*[[Board_Minutes_November_2000|November]]<br />
*[[Board_Minutes_October_2000|October]]<br />
*[[Board_Minutes_September_2000|September]]<br />
*[[Board_Minutes_August_2000|August]]<br />
*[[Board_Minutes_July_2000|July]]<br />
*[[Board_Minutes_June_2000|June]]<br />
*[[Board_Minutes_May_2000|May]]<br />
*[[Board_Minutes_April_2000|April]]<br />
*[[Board_Minutes_March_2000|March]]<br />
*[[Board_Minutes_February_2000|February]]<br />
*[[Board_Minutes_January_2000|January]]<br />
|}<br />
|}<br />
==1990-1999==<br />
{| width="100%"<br />
|-<br />
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |<br />
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1999</div><br />
*[[Board_Minutes_December_1999|December]]<br />
*[[Board_Minutes_November_1999|November]]<br />
*[[Board_Minutes_October_1999|October]]<br />
*[[Board_Minutes_September_1999|September]]<br />
*[[Board_Minutes_August_1999|August]]<br />
*[[Board_Minutes_July_1999|July]]<br />
*[[Board_Minutes_June_1999|June]]<br />
*[[Board_Minutes_May_1999|May]]<br />
*[[Board_Minutes_April_1999|April]]<br />
*[[Board_Minutes_March_1999|March]]<br />
*[[Board_Minutes_February_1999|February]]<br />
*[[Board_Minutes_January_1999|January]]<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |<br />
|}<br />
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |<br />
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1998</div><br />
*[[Board_Minutes_December_1998|December]]<br />
*[[Board_Minutes_November_1998|November]]<br />
*[[Board_Minutes_October_1998|October]]<br />
*[[Board_Minutes_September_1998|September]]<br />
*[[Board_Minutes_August_1998|August]]<br />
*[[Board_Minutes_July_1998|July]]<br />
*[[Board_Minutes_June_1998|June]]<br />
*[[Board_Minutes_May_1998|May]]<br />
*[[Board_Minutes_April_1998|April]]<br />
*[[Board_Minutes_March_1998|March]]<br />
*[[Board_Minutes_February_1998|February]]<br />
*[[Board_Minutes_January_1998|January]]<br />
|}<br />
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |<br />
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1997</div><br />
*[[Board_Minutes_December_1997|December]]<br />
*[[Board_Minutes_November_1997|November]]<br />
*[[Board_Minutes_October_1997|October]]<br />
*[[Board_Minutes_September_1997|September]]<br />
*[[Board_Minutes_August_1997|August]]<br />
*[[Board_Minutes_July_1997|July]]<br />
*[[Board_Minutes_June_1997|June]]<br />
*[[Board_Minutes_May_1997|May]]<br />
*[[Board_Minutes_April_1997|April]]<br />
*[[Board_Minutes_March_1997|March]]<br />
*[[Board_Minutes_February_1997|February]]<br />
*[[Board_Minutes_January_1997|January]]<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |<br />
|}<br />
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |<br />
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1996</div><br />
*[[Board_Minutes_December_1996|December]]<br />
*[[Board_Minutes_November_1996|November]]<br />
*[[Board_Minutes_October_1996|October]]<br />
*[[Board_Minutes_September_1996|September]]<br />
*[[Board_Minutes_August_1996|August]]<br />
*[[Board_Minutes_July_1996|July]]<br />
*[[Board_Minutes_June_1996|June]]<br />
*[[Board_Minutes_May_1996|May]]<br />
*[[Board_Minutes_April_1996|April]]<br />
*[[Board_Minutes_March_1996|March]]<br />
*[[Board_Minutes_February_1996|February]]<br />
*[[Board_Minutes_January_1996|January]]<br />
|}<br />
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |<br />
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1995</div><br />
*[[Board_Minutes_December_1995|December]]<br />
*[[Board_Minutes_November_1995|November]]<br />
*[[Board_Minutes_October_1995|October]]<br />
*[[Board_Minutes_September_1995|September]]<br />
*[[Board_Minutes_August_1995|August]]<br />
*[[Board_Minutes_July_1995|July]]<br />
*[[Board_Minutes_June_1995|June]]<br />
*[[Board_Minutes_May_1995|May]]<br />
*[[Board_Minutes_April_1995|April]]<br />
*[[Board_Minutes_March_1995|March]]<br />
*[[Board_Minutes_February_1995|February]]<br />
*[[Board_Minutes_January_1995|January]]<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |<br />
|}<br />
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |<br />
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1994</div><br />
*[[Board_Minutes_December_1994|December]]<br />
*[[Board_Minutes_November_1994|November]]<br />
*[[Board_Minutes_October_1994|October]]<br />
*[[Board_Minutes_September_1994|September]]<br />
*[[Board_Minutes_August_1994|August]]<br />
*[[Board_Minutes_July_1994|July]]<br />
*[[Board_Minutes_June_1994|June]]<br />
*[[Board_Minutes_May_1994|May]]<br />
*[[Board_Minutes_April_1994|April]]<br />
*[[Board_Minutes_March_1994|March]]<br />
*[[Board_Minutes_February_1994|February]]<br />
*[[Board_Minutes_January_1994|January]]<br />
|}<br />
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |<br />
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1993</div><br />
*[[Board_Minutes_December_1993|December]]<br />
*[[Board_Minutes_November_1993|November]]<br />
*[[Board_Minutes_October_1993|October]]<br />
*[[Board_Minutes_September_1993|September]]<br />
*[[Board_Minutes_August_1993|August]]<br />
*[[Board_Minutes_July_1993|July]]<br />
*[[Board_Minutes_June_1993|June]]<br />
*[[Board_Minutes_May_1993|May]]<br />
*[[Board_Minutes_April_1993|April]]<br />
*[[Board_Minutes_March_1993|March]]<br />
*[[Board_Minutes_February_1993|February]]<br />
*[[Board_Minutes_January_1993|January]]<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |<br />
|}<br />
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |<br />
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1992</div><br />
*[[Board_Minutes_December_1992|December]]<br />
*[[Board_Minutes_November_1992|November]]<br />
*[[Board_Minutes_October_1992|October]]<br />
*[[Board_Minutes_September_1992|September]]<br />
*[[Board_Minutes_August_1992|August]]<br />
*[[Board_Minutes_July_1992|July]]<br />
*[[Board_Minutes_June_1992|June]]<br />
*[[Board_Minutes_May_1992|May]]<br />
*[[Board_Minutes_April_1992|April]]<br />
*[[Board_Minutes_March_1992|March]]<br />
*[[Board_Minutes_February_1992|February]]<br />
*[[Board_Minutes_January_1992|January]]<br />
|}<br />
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |<br />
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1991</div><br />
*[[Board_Minutes_December_1991|December]]<br />
*[[Board_Minutes_November_1991|November]]<br />
*[[Board_Minutes_October_1991|October]]<br />
*[[Board_Minutes_September_1991|September]]<br />
*[[Board_Minutes_August_1991|August]]<br />
*[[Board_Minutes_July_1991|July]]<br />
*[[Board_Minutes_June_1991|June]]<br />
*[[Board_Minutes_May_1991|May]]<br />
*[[Board_Minutes_April_1991|April]]<br />
*[[Board_Minutes_March_1991|March]]<br />
*[[Board_Minutes_February_1991|February]]<br />
*[[Board_Minutes_January_1991|January]]<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |<br />
|}<br />
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |<br />
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1990</div><br />
*[[Board_Minutes_December_1990|December]]<br />
*[[Board_Minutes_November_1990|November]]<br />
*[[Board_Minutes_October_1990|October]]<br />
*[[Board_Minutes_September_1990|September]]<br />
*[[Board_Minutes_August_1990|August]]<br />
*[[Board_Minutes_July_1990|July]]<br />
*[[Board_Minutes_June_1990|June]]<br />
*[[Board_Minutes_May_1990|May]]<br />
*[[Board_Minutes_April_1990|April]]<br />
*[[Board_Minutes_March_1990|March]]<br />
*[[Board_Minutes_February_1990|February]]<br />
*[[Board_Minutes_January_1990|January]]<br />
|}<br />
|}<br />
==1980-1989==<br />
{| width="100%"<br />
|-<br />
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |<br />
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1989</div><br />
*[[Board_Minutes_December_1989|December]]<br />
*[[Board_Minutes_November_1989|November]]<br />
*[[Board_Minutes_October_1989|October]]<br />
*[[Board_Minutes_September_1989|September]]<br />
*[[Board_Minutes_August_1989|August]]<br />
*[[Board_Minutes_July_1989|July]]<br />
*[[Board_Minutes_June_1989|June]]<br />
*[[Board_Minutes_May_1989|May]]<br />
*[[Board_Minutes_April_1989|April]]<br />
*[[Board_Minutes_March_1989|March]]<br />
*[[Board_Minutes_February_1989|February]]<br />
*[[Board_Minutes_January_1989|January]]<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |<br />
|}<br />
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |<br />
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1988</div><br />
*[[Board_Minutes_December_1988|December]]<br />
*[[Board_Minutes_November_1988|November]]<br />
*[[Board_Minutes_October_1988|October]]<br />
*[[Board_Minutes_September_1988|September]]<br />
*[[Board_Minutes_August_1988|August]]<br />
*[[Board_Minutes_July_1988|July]]<br />
*[[Board_Minutes_June_1988|June]]<br />
*[[Board_Minutes_May_1988|May]]<br />
*[[Board_Minutes_April_1988|April]]<br />
*[[Board_Minutes_March_1988|March]]<br />
*[[Board_Minutes_February_1988|February]]<br />
*[[Board_Minutes_January_1988|January]]<br />
|}<br />
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |<br />
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1987</div><br />
*[[Board_Minutes_December_1987|December]]<br />
*[[Board_Minutes_November_1987|November]]<br />
*[[Board_Minutes_October_1987|October]]<br />
*[[Board_Minutes_September_1987|September]]<br />
*[[Board_Minutes_August_1987|August]]<br />
*[[Board_Minutes_July_1987|July]]<br />
*[[Board_Minutes_June_1987|June]]<br />
*[[Board_Minutes_May_1987|May]]<br />
*[[Board_Minutes_April_1987|April]]<br />
*[[Board_Minutes_March_1987|March]]<br />
*[[Board_Minutes_February_1987|February]]<br />
*[[Board_Minutes_January_1987|January]]<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |<br />
|}<br />
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |<br />
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1986</div><br />
*[[Board_Minutes_December_1986|December]]<br />
*[[Board_Minutes_November_1986|November]]<br />
*[[Board_Minutes_October_1986|October]]<br />
*[[Board_Minutes_September_1986|September]]<br />
*[[Board_Minutes_August_1986|August]]<br />
*[[Board_Minutes_July_1986|July]]<br />
*[[Board_Minutes_June_1986|June]]<br />
*[[Board_Minutes_May_1986|May]]<br />
*[[Board_Minutes_April_1986|April]]<br />
*[[Board_Minutes_March_1986|March]]<br />
*[[Board_Minutes_February_1986|February]]<br />
*[[Board_Minutes_January_1986|January]]<br />
|}<br />
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |<br />
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1985</div><br />
*[[Board_Minutes_December_1985|December]]<br />
*[[Board_Minutes_November_1985|November]]<br />
*[[Board_Minutes_October_1985|October]]<br />
*[[Board_Minutes_September_1985|September]]<br />
*[[Board_Minutes_August_1985|August]]<br />
*[[Board_Minutes_July_1985|July]]<br />
*[[Board_Minutes_June_1985|June]]<br />
*[[Board_Minutes_May_1985|May]]<br />
*[[Board_Minutes_April_1985|April]]<br />
*[[Board_Minutes_March_1985|March]]<br />
*[[Board_Minutes_February_1985|February]]<br />
*[[Board_Minutes_January_1985|January]]<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |<br />
|}<br />
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |<br />
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1984</div><br />
*[[Board_Minutes_December_1984|December]]<br />
*[[Board_Minutes_November_1984|November]]<br />
*[[Board_Minutes_October_1984|October]]<br />
*[[Board_Minutes_September_1984|September]]<br />
*[[Board_Minutes_August_1984|August]]<br />
*[[Board_Minutes_July_1984|July]]<br />
*[[Board_Minutes_June_1984|June]]<br />
*[[Board_Minutes_May_1984|May]]<br />
*[[Board_Minutes_April_1984|April]]<br />
*[[Board_Minutes_March_1984|March]]<br />
*[[Board_Minutes_February_1984|February]]<br />
*[[Board_Minutes_January_1984|January]]<br />
|}<br />
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |<br />
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1983</div><br />
*[[Board_Minutes_December_1983|December]]<br />
*[[Board_Minutes_November_1983|November]]<br />
*[[Board_Minutes_October_1983|October]]<br />
*[[Board_Minutes_September_1983|September]]<br />
*[[Board_Minutes_August_1983|August]]<br />
*[[Board_Minutes_July_1983|July]]<br />
*[[Board_Minutes_June_1983|June]]<br />
*[[Board_Minutes_May_1983|May]]<br />
*[[Board_Minutes_April_1983|April]]<br />
*[[Board_Minutes_March_1983|March]]<br />
*[[Board_Minutes_February_1983|February]]<br />
*[[Board_Minutes_January_1983|January]]<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |<br />
|}<br />
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |<br />
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1982</div><br />
*[[Board_Minutes_December_1982|December]]<br />
*[[Board_Minutes_November_1982|November]]<br />
*[[Board_Minutes_October_1982|October]]<br />
*[[Board_Minutes_September_1982|September]]<br />
*[[Board_Minutes_August_1982|August]]<br />
*[[Board_Minutes_July_1982|July]]<br />
*[[Board_Minutes_June_1982|June]]<br />
*[[Board_Minutes_May_1982|May]]<br />
*[[Board_Minutes_April_1982|April]]<br />
*[[Board_Minutes_March_1982|March]]<br />
*[[Board_Minutes_February_1982|February]]<br />
*[[Board_Minutes_January_1982|January]]<br />
|}<br />
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |<br />
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1981</div><br />
*[[Board_Minutes_December_1981|December]]<br />
*[[Board_Minutes_November_1981|November]]<br />
*[[Board_Minutes_October_1981|October]]<br />
*[[Board_Minutes_September_1981|September]]<br />
*[[Board_Minutes_August_1981|August]]<br />
*[[Board_Minutes_July_1981|July]]<br />
*[[Board_Minutes_June_1981|June]]<br />
*[[Board_Minutes_May_1981|May]]<br />
*[[Board_Minutes_April_1981|April]]<br />
*[[Board_Minutes_March_1981|March]]<br />
*[[Board_Minutes_February_1981|February]]<br />
*[[Board_Minutes_January_1981|January]]<br />
|-<br />
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |<br />
|}<br />
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |<br />
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"<br />
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |<br />
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1980</div><br />
*[[Board_Minutes_December_1980|December]]<br />
*[[Board_Minutes_November_1980|November]]<br />
*[[Board_Minutes_October_1980|October]]<br />
*[[Board_Minutes_September_1980|September]]<br />
*[[Board_Minutes_August_1980|August]]<br />
*[[Board_Minutes_July_1980|July]]<br />
*[[Board_Minutes_June_1980|June]]<br />
*[[Board_Minutes_May_1980|May]]<br />
*[[Board_Minutes_April_1980|April]]<br />
*[[Board_Minutes_March_1980|March]]<br />
*[[Board_Minutes_February_1980|February]]<br />
*[[Board_Minutes_January_1980|January]]<br />
|}<br />
|}<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]<br />
[[Category:2020-2021 Board minutes]]<br />
[[Category:2018-2019 Board minutes]]<br />
[[Category:2017-2018 Board minutes]]<br />
[[Category:2016-2017 Board minutes]]<br />
[[Category:2015-2016 Board minutes]]<br />
[[Category:2014-2015 Board minutes]]<br />
[[Category:2013-2014 Board minutes]]<br />
[[Category:2012-2013 Board minutes]]<br />
[[Category:2011-2012 Board minutes]]<br />
[[Category:2010-2011 Board minutes]]<br />
[[Category:2009-2010 Board minutes]]<br />
[[Category:2008-2009 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_March_2022&diff=6096Board Minutes March 20222022-03-14T22:46:50Z<p>Sarah.rebryna: </p>
<hr />
<div>'''''Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following month's Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.'''''<br />
<br />
== Bike Edmonton Board Meeting Minutes for March 14, 2022 ==<br />
<br />
Board meetings are open to Bike Edmonton members and the public.<br />
<br />
* Location: [https://meet.google.com/qhz-qnor-riv Google Meet] To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#<br />
* Start Time: 7:00pm<br />
<br />
Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br />
<br />
== Attendance ==<br />
* '''Meeting Chair:''' Keith H<br />
* '''Minute-taker:''' Andi <br />
* '''Food by:''' n/a<br />
* '''Board attendance:''' <br />
* '''Staff attendance:''' <br />
* '''Regrets:''' <br />
* '''Absent:''' <br />
* '''Guests:''' <br />
<br />
== Call to Order ==<br />
* Meeting called to order by at pm.<br />
<br />
== Logistics for Next Meeting ==<br />
* Date: <br />
* Location: Google Meet<br />
* Chair: <br />
* Minute-taker: Andi<br />
* Food by: n/a<br />
<br />
== Announcements ==<br />
* Remember to record your [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Member volunteer hours!]<br />
* The Mural Package is ready to share! [] As per Sarah's email, please ensure that you are adhering to CASL when sharing within your network. Do not spam!<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve this March agenda.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Approval of Last Meeting's Minutes ==<br />
{{Motion<br />
|motion=To approve the [[Board Minutes February 2022|February 2022]] minutes.<br />
|first= <br />
|second= <br />
|yes= <br />
|no=<br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Reports ==<br />
<br />
=== President's Report - Sarah R. (5 mins) ===<br />
* [https://drive.google.com/file/d/15SSbtrUR6tRgjg4cgR5zDX0Dp9HprYTl/view?usp=sharing President's Report]<br />
<br />
=== Treasurer's Report - Byron V (5 mins) ===<br />
* [ Treasurer's Report]<br />
<br />
=== Executive Committee Report - Sarah R. (5 min) ===<br />
* [https://drive.google.com/file/d/1TLEelJ5YZN2GpR1e0TALPG4TOP9gAu_W/view?usp=sharing Executive Committee Report]<br />
<br />
=== HR Committee Report - Andi E. (5 min) ===<br />
* [ HR Committee Report]<br />
<br />
=== Finance Committee Report - Byron V. (5 min) ===<br />
* [ Finance Committee Report]<br />
<br />
=== Governance Committee Report - Roy C. (5 min) ===<br />
* [ Governance Committee Report]<br />
<br />
=== Advocacy & Outreach Committee Report - Keith H. (5 min) ===<br />
* [ AOC Report]<br />
<br />
=== Executive Director's Report - Mike Züge (10 min) ===<br />
* [ Executive Director's Report]<br />
<br />
=== Approval of Reports ===<br />
{{Motion<br />
|motion=To approve the reports as presented above.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Current & Unfinished Business ==<br />
<br />
=== Updates on Action Items From Previous Meeting (1 min)===<br />
* Post [https://drive.google.com/drive/folders/1f0KUSg1pHrQ0d3EGGhHbyaIBYKEIQ_mf?usp=sharing Board Member Intros] to the website <br />
<br />
=== Downtown Shop Mural - Sarah R. (5 min) ===<br />
* [https://drive.google.com/file/d/1FUX_1iFhr2XPbIijOq4QdXIOHUqJzMfm/view?usp=sharing Mural Fundraiser Package]<br />
** The package is ready to go out. When sharing with your networks, be sure not to send spam! <br />
*** Seek consent before sharing electronically<br />
*** Do not send to list serves or mailing lists<br />
<br />
=== EDI Workshop Update - Andi E (5 Min) ===<br />
* Currently on hold pending the completion of the ALRB hearings<br />
<br />
=== Google Drive Backup Update - Sarah R (2 min) ===<br />
<br />
<br />
== New Business ==<br />
<br />
=== ALRB Hearing - Andi E (2 min)===<br />
*<br />
<br />
<br />
== <i>In Camera</i> Session ==<br />
{{Motion<br />
|motion=To move <i>in camera</i>.<br />
|first= <br />
|second=<br />
|yes=<br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
<br />
{{Motion<br />
|motion=To move <i>out of camera</i> discussion.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Board Volunteer Hour Tracking - ALL BOARD (1 min) ==<br />
* [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Volunteer Hour Tracking Sheet]<br />
<br />
== Adjournment ==<br />
Meeting adjourned by at pm<br />
<br />
{{Motion Template<br />
|motion= <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_April_2022&diff=6095Board Minutes April 20222022-03-14T16:02:18Z<p>Sarah.rebryna: /* - (2 mins) */</p>
<hr />
<div>'''''Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following month’s Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.'''''<br />
<br />
== Bike Edmonton Board Meeting Minutes for <Month> <Day>, 2022 ==<br />
<br />
Board meetings are open to Bike Edmonton members and the public.<br />
<br />
* Location: [https://meet.google.com/qhz-qnor-riv Google Meet] To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#<br />
* Start Time: 7:00pm<br />
<br />
Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br />
<br />
== Attendance ==<br />
* '''Meeting Chair:''' <br />
* '''Minute-taker:''' Andi <br />
* '''Food by:''' n/a<br />
* '''Board attendance:''' <br />
* '''Staff attendance:''' <br />
* '''Regrets:''' <br />
* '''Absent:''' <br />
* '''Guests:'''<br />
<br />
== Call to Order ==<br />
* Meeting called to order by at pm.<br />
<br />
== Logistics for Next Meeting ==<br />
* Date: <br />
* Location: Google Meet<br />
* Chair: <br />
* Minute-taker: Andi<br />
* Food by: n/a<br />
<br />
== Announcements ==<br />
* Remember to record your [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Member volunteer hours!]<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve this <Month> agenda.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Approval of Last Meeting's Minutes ==<br />
{{Motion<br />
|motion=To approve the [[Board Minutes <Last Month> 2022|<Last Month> 2022]] minutes.<br />
|first= <br />
|second= <br />
|yes= <br />
|no=<br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Reports ==<br />
<br />
=== President's Report - Sarah R. (2 mins) ===<br />
* [ President's Report]<br />
<br />
=== Treasurer's Report - Byron V. (2 mins) ===<br />
* [ Treasurer's Report]<br />
<br />
=== Executive Committee Report - Sarah R. (2 mins) ===<br />
* [ Executive Committee Report]<br />
<br />
=== HR Committee Report - Andi E. (2 mins) ===<br />
* [ HR Committee Report]<br />
<br />
=== Finance Committee Report - Byron V. (2 mins) ===<br />
* [ Finance Committee Report]<br />
<br />
=== Governance Committee Report - Roy C. (2 mins) ===<br />
* [ Governance Committee Report]<br />
<br />
=== Advocacy & Outreach Committee Report - Keith H. (2 mins) ===<br />
* [ AOC Report]<br />
<br />
=== Executive Director's Report - Mike Züge (10 mins) ===<br />
* [ Executive Director's Report]<br />
<br />
=== Approval of Reports ===<br />
{{Motion<br />
|motion=To approve the reports as presented above.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Current & Completed Business ==<br />
<br />
=== Updates on Action Items From Previous Meeting (1 min)===<br />
* <br />
<br />
=== Downtown Shop Mural - Sarah R. (5 mins) ===<br />
* [ Mural Fundraiser]<br />
<br />
<br />
== New Business ==<br />
<br />
=== Topic - First Name Last Initial (2 mins)===<br />
<br />
<br />
<br />
{{Motion<br />
|motion= <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== <i>In Camera</i> Session ==<br />
{{Motion<br />
|motion=To move <i>in camera</i>.<br />
|first=<br />
|second=<br />
|yes=<br />
|no= <br />
|abstain= <br />
|result= Carried<br />
}}<br />
<br />
<br />
{{Motion<br />
|motion=To move <i>out of camera</i> discussion.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Board Volunteer Hour Tracking - ALL BOARD (1 min) ==<br />
* [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Volunteer Hour Tracking Sheet]<br />
<br />
== Adjournment ==<br />
Meeting adjourned by at pm<br />
<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_April_2022&diff=6094Board Minutes April 20222022-03-14T16:01:03Z<p>Sarah.rebryna: /* Logistics for Next Meeting */</p>
<hr />
<div>'''''Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following month’s Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.'''''<br />
<br />
== Bike Edmonton Board Meeting Minutes for <Month> <Day>, 2022 ==<br />
<br />
Board meetings are open to Bike Edmonton members and the public.<br />
<br />
* Location: [https://meet.google.com/qhz-qnor-riv Google Meet] To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#<br />
* Start Time: 7:00pm<br />
<br />
Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br />
<br />
== Attendance ==<br />
* '''Meeting Chair:''' <br />
* '''Minute-taker:''' Andi <br />
* '''Food by:''' n/a<br />
* '''Board attendance:''' <br />
* '''Staff attendance:''' <br />
* '''Regrets:''' <br />
* '''Absent:''' <br />
* '''Guests:'''<br />
<br />
== Call to Order ==<br />
* Meeting called to order by at pm.<br />
<br />
== Logistics for Next Meeting ==<br />
* Date: <br />
* Location: Google Meet<br />
* Chair: <br />
* Minute-taker: Andi<br />
* Food by: n/a<br />
<br />
== Announcements ==<br />
* Remember to record your [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Member volunteer hours!]<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve this <Month> agenda.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Approval of Last Meeting's Minutes ==<br />
{{Motion<br />
|motion=To approve the [[Board Minutes <Last Month> 2022|<Last Month> 2022]] minutes.<br />
|first= <br />
|second= <br />
|yes= <br />
|no=<br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Reports ==<br />
<br />
=== President's Report - Sarah R. (2 mins) ===<br />
* [ President's Report]<br />
<br />
=== Treasurer's Report - Byron V. (2 mins) ===<br />
* [ Treasurer's Report]<br />
<br />
=== Executive Committee Report - Sarah R. (2 mins) ===<br />
* [ Executive Committee Report]<br />
<br />
=== HR Committee Report - Andi E. (2 mins) ===<br />
* [ HR Committee Report]<br />
<br />
=== Finance Committee Report - Byron V. (2 mins) ===<br />
* [ Finance Committee Report]<br />
<br />
=== Governance Committee Report - Roy C. (2 mins) ===<br />
* [ Governance Committee Report]<br />
<br />
=== Advocacy & Outreach Committee Report - Keith H. (2 mins) ===<br />
* [ AOC Report]<br />
<br />
=== Executive Director's Report - Mike Züge (10 mins) ===<br />
* [ Executive Director's Report]<br />
<br />
=== Approval of Reports ===<br />
{{Motion<br />
|motion=To approve the reports as presented above.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Current & Completed Business ==<br />
<br />
=== Updates on Action Items From Previous Meeting (1 min)===<br />
* <br />
<br />
=== Downtown Shop Mural - Sarah R. (5 mins) ===<br />
* [ Mural Fundraiser]<br />
<br />
<br />
== New Business ==<br />
<br />
=== - (2 mins)===<br />
<br />
<br />
<br />
{{Motion<br />
|motion= <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== <i>In Camera</i> Session ==<br />
{{Motion<br />
|motion=To move <i>in camera</i>.<br />
|first=<br />
|second=<br />
|yes=<br />
|no= <br />
|abstain= <br />
|result= Carried<br />
}}<br />
<br />
<br />
{{Motion<br />
|motion=To move <i>out of camera</i> discussion.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Board Volunteer Hour Tracking - ALL BOARD (1 min) ==<br />
* [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Volunteer Hour Tracking Sheet]<br />
<br />
== Adjournment ==<br />
Meeting adjourned by at pm<br />
<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_April_2022&diff=6093Board Minutes April 20222022-03-14T16:00:40Z<p>Sarah.rebryna: Created page with "'''''Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following month’s Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.''''' == Bike Edmonton Board Meeting Minutes for <Month> <Day>, 2022 == Board meetings are open to Bike Edmonton members and the public. * Location: [https://meet.google.com/qhz-qnor-riv Google Meet] To join by phone ins..."</p>
<hr />
<div>'''''Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following month’s Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.'''''<br />
<br />
== Bike Edmonton Board Meeting Minutes for <Month> <Day>, 2022 ==<br />
<br />
Board meetings are open to Bike Edmonton members and the public.<br />
<br />
* Location: [https://meet.google.com/qhz-qnor-riv Google Meet] To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#<br />
* Start Time: 7:00pm<br />
<br />
Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br />
<br />
== Attendance ==<br />
* '''Meeting Chair:''' <br />
* '''Minute-taker:''' Andi <br />
* '''Food by:''' n/a<br />
* '''Board attendance:''' <br />
* '''Staff attendance:''' <br />
* '''Regrets:''' <br />
* '''Absent:''' <br />
* '''Guests:'''<br />
<br />
== Call to Order ==<br />
* Meeting called to order by at pm.<br />
<br />
== Logistics for Next Meeting ==<br />
* Date: <br />
* Location: Google Meet<br />
* Chair: <br />
* Minute-taker: Andi<br />
* Food by: n/a<br />
<br />
== Announcements ==<br />
* Remember to record your [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Member volunteer hours!]<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve this <Month> agenda.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Approval of Last Meeting's Minutes ==<br />
{{Motion<br />
|motion=To approve the [[Board Minutes <Last Month> 2022|<Last Month> 2022]] minutes.<br />
|first= <br />
|second= <br />
|yes= <br />
|no=<br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Reports ==<br />
<br />
=== President's Report - Sarah R. (2 mins) ===<br />
* [ President's Report]<br />
<br />
=== Treasurer's Report - Byron V. (2 mins) ===<br />
* [ Treasurer's Report]<br />
<br />
=== Executive Committee Report - Sarah R. (2 mins) ===<br />
* [ Executive Committee Report]<br />
<br />
=== HR Committee Report - Andi E. (2 mins) ===<br />
* [ HR Committee Report]<br />
<br />
=== Finance Committee Report - Byron V. (2 mins) ===<br />
* [ Finance Committee Report]<br />
<br />
=== Governance Committee Report - Roy C. (2 mins) ===<br />
* [ Governance Committee Report]<br />
<br />
=== Advocacy & Outreach Committee Report - Keith H. (2 mins) ===<br />
* [ AOC Report]<br />
<br />
=== Executive Director's Report - Mike Züge (10 mins) ===<br />
* [ Executive Director's Report]<br />
<br />
=== Approval of Reports ===<br />
{{Motion<br />
|motion=To approve the reports as presented above.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Current & Completed Business ==<br />
<br />
=== Updates on Action Items From Previous Meeting (1 min)===<br />
* <br />
<br />
=== Downtown Shop Mural - Sarah R. (5 mins) ===<br />
* [ Mural Fundraiser]<br />
<br />
<br />
== New Business ==<br />
<br />
=== - (2 mins)===<br />
<br />
<br />
<br />
{{Motion<br />
|motion= <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== <i>In Camera</i> Session ==<br />
{{Motion<br />
|motion=To move <i>in camera</i>.<br />
|first=<br />
|second=<br />
|yes=<br />
|no= <br />
|abstain= <br />
|result= Carried<br />
}}<br />
<br />
<br />
{{Motion<br />
|motion=To move <i>out of camera</i> discussion.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Board Volunteer Hour Tracking - ALL BOARD (1 min) ==<br />
* [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Volunteer Hour Tracking Sheet]<br />
<br />
== Adjournment ==<br />
Meeting adjourned by at pm<br />
<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_March_2022&diff=6092Board Minutes March 20222022-03-14T15:58:02Z<p>Sarah.rebryna: </p>
<hr />
<div>'''''Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following month's Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.'''''<br />
<br />
== Bike Edmonton Board Meeting Minutes for March 14, 2022 ==<br />
<br />
Board meetings are open to Bike Edmonton members and the public.<br />
<br />
* Location: [https://meet.google.com/qhz-qnor-riv Google Meet] To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#<br />
* Start Time: 7:00pm<br />
<br />
Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br />
<br />
== Attendance ==<br />
* '''Meeting Chair:''' Keith H<br />
* '''Minute-taker:''' Andi <br />
* '''Food by:''' n/a<br />
* '''Board attendance:''' <br />
* '''Staff attendance:''' <br />
* '''Regrets:''' <br />
* '''Absent:''' <br />
* '''Guests:''' <br />
<br />
== Call to Order ==<br />
* Meeting called to order by at pm.<br />
<br />
== Logistics for Next Meeting ==<br />
* Date: <br />
* Location: Google Meet<br />
* Chair: <br />
* Minute-taker: Andi<br />
* Food by: n/a<br />
<br />
== Announcements ==<br />
* Remember to record your [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Member volunteer hours!]<br />
* The Mural Package is ready to share! [] As per Sarah's email, please ensure that you are adhering to CASL when sharing within your network. Do not spam!<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve this March agenda.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Approval of Last Meeting's Minutes ==<br />
{{Motion<br />
|motion=To approve the [[Board Minutes February 2022|February 2022]] minutes.<br />
|first= <br />
|second= <br />
|yes= <br />
|no=<br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Reports ==<br />
<br />
=== President's Report - Sarah R. (5 mins) ===<br />
* [https://drive.google.com/file/d/15SSbtrUR6tRgjg4cgR5zDX0Dp9HprYTl/view?usp=sharing President's Report]<br />
<br />
=== Treasurer's Report - Byron V (5 mins) ===<br />
* [ Treasurer's Report]<br />
<br />
=== Executive Committee Report - Sarah R. (5 min) ===<br />
* [https://drive.google.com/file/d/1TLEelJ5YZN2GpR1e0TALPG4TOP9gAu_W/view?usp=sharing Executive Committee Report]<br />
<br />
=== HR Committee Report - Andi E. (5 min) ===<br />
* [ HR Committee Report]<br />
<br />
=== Finance Committee Report - Byron V. (5 min) ===<br />
* [ Finance Committee Report]<br />
<br />
=== Governance Committee Report - Roy C. (5 min) ===<br />
* [ Governance Committee Report]<br />
<br />
=== Advocacy & Outreach Committee Report - Keith H. (5 min) ===<br />
* [ AOC Report]<br />
<br />
=== Executive Director's Report - Mike Züge (10 min) ===<br />
* [ Executive Director's Report]<br />
<br />
=== Approval of Reports ===<br />
{{Motion<br />
|motion=To approve the reports as presented above.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Current & Unfinished Business ==<br />
<br />
=== Updates on Action Items From Previous Meeting (1 min)===<br />
* Post [https://drive.google.com/drive/folders/1f0KUSg1pHrQ0d3EGGhHbyaIBYKEIQ_mf?usp=sharing Board Member Intros] to the website <br />
<br />
=== Downtown Shop Mural - Sarah R. (5 min) ===<br />
* [https://drive.google.com/file/d/1wG0dZ0YX0jKuC8PgC29ns3cCiauMtNcY/view?usp=sharing Mural Fundraiser]<br />
** The package is ready to go out. When sharing with your networks, be sure not to send spam! <br />
*** Seek consent before sharing electronically<br />
*** Do not send to list serves or mailing lists<br />
<br />
=== EDI Workshop Update - Andi E (5 Min) ===<br />
* Currently on hold pending the completion of the ALRB hearings<br />
<br />
=== Google Drive Backup Update - Sarah R (2 min) ===<br />
<br />
<br />
== New Business ==<br />
<br />
=== ALRB Hearing - Andi E (2 min)===<br />
*<br />
<br />
<br />
== <i>In Camera</i> Session ==<br />
{{Motion<br />
|motion=To move <i>in camera</i>.<br />
|first= <br />
|second=<br />
|yes=<br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
<br />
{{Motion<br />
|motion=To move <i>out of camera</i> discussion.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Board Volunteer Hour Tracking - ALL BOARD (1 min) ==<br />
* [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Volunteer Hour Tracking Sheet]<br />
<br />
== Adjournment ==<br />
Meeting adjourned by at pm<br />
<br />
{{Motion Template<br />
|motion= <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_March_2022&diff=6091Board Minutes March 20222022-03-14T15:55:12Z<p>Sarah.rebryna: /* Executive Committee Report - Sarah R. (5 min) */</p>
<hr />
<div>'''''Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.'''''<br />
<br />
== Bike Edmonton Board Meeting Minutes for March 14, 2022 ==<br />
<br />
Board meetings are open to Bike Edmonton members and the public.<br />
<br />
* Location: [https://meet.google.com/qhz-qnor-riv Google Meet] To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#<br />
* Start Time: 7:00pm<br />
<br />
Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br />
<br />
== Attendance ==<br />
* '''Meeting Chair:''' Keith H<br />
* '''Minute-taker:''' Andi <br />
* '''Food by:''' n/a<br />
* '''Board attendance:''' <br />
* '''Staff attendance:''' <br />
* '''Regrets:''' <br />
* '''Absent:''' <br />
* '''Guests:''' <br />
<br />
== Call to Order ==<br />
* Meeting called to order by at pm.<br />
<br />
== Logistics for Next Meeting ==<br />
* Date: <br />
* Location: Google Meet<br />
* Chair: <br />
* Minute-taker: Andi<br />
* Food by: n/a<br />
<br />
== Announcements ==<br />
* Remember to record your [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Member volunteer hours!]<br />
* The Mural Package is ready to share! [] As per Sarah's email, please ensure that you are adhering to CASL when sharing within your network. Do not spam!<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve this March agenda.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Approval of Last Meeting's Minutes ==<br />
{{Motion<br />
|motion=To approve the [[Board Minutes February 2022|February 2022]] minutes.<br />
|first= <br />
|second= <br />
|yes= <br />
|no=<br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Reports ==<br />
<br />
=== President's Report - Sarah R. (5 mins) ===<br />
* [https://drive.google.com/file/d/15SSbtrUR6tRgjg4cgR5zDX0Dp9HprYTl/view?usp=sharing President's Report]<br />
<br />
=== Treasurer's Report - Byron V (5 mins) ===<br />
* [ Treasurer's Report]<br />
<br />
=== Executive Committee Report - Sarah R. (5 min) ===<br />
* [https://drive.google.com/file/d/1TLEelJ5YZN2GpR1e0TALPG4TOP9gAu_W/view?usp=sharing Executive Committee Report]<br />
<br />
=== HR Committee Report - Andi E. (5 min) ===<br />
* [ HR Committee Report]<br />
<br />
=== Finance Committee Report - Byron V. (5 min) ===<br />
* [ Finance Committee Report]<br />
<br />
=== Governance Committee Report - Roy C. (5 min) ===<br />
* [ Governance Committee Report]<br />
<br />
=== Advocacy & Outreach Committee Report - Keith H. (5 min) ===<br />
* [ AOC Report]<br />
<br />
=== Executive Director's Report - Mike Züge (10 min) ===<br />
* [ Executive Director's Report]<br />
<br />
=== Approval of Reports ===<br />
{{Motion<br />
|motion=To approve the reports as presented above.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Current & Unfinished Business ==<br />
<br />
=== Updates on Action Items From Previous Meeting (1 min)===<br />
* Post [https://drive.google.com/drive/folders/1f0KUSg1pHrQ0d3EGGhHbyaIBYKEIQ_mf?usp=sharing Board Member Intros] to the website <br />
<br />
=== Downtown Shop Mural - Sarah R. (5 min) ===<br />
* [https://drive.google.com/file/d/1wG0dZ0YX0jKuC8PgC29ns3cCiauMtNcY/view?usp=sharing Mural Fundraiser]<br />
** The package is ready to go out. When sharing with your networks, be sure not to send spam! <br />
*** Seek consent before sharing electronically<br />
*** Do not send to list serves or mailing lists<br />
<br />
=== EDI Workshop Update - Andi E (5 Min) ===<br />
* Currently on hold pending the completion of the ALRB hearings<br />
<br />
=== Google Drive Backup Update - Sarah R (2 min) ===<br />
<br />
<br />
== New Business ==<br />
<br />
=== ALRB Hearing - Andi E (2 min)===<br />
*<br />
<br />
<br />
== <i>In Camera</i> Session ==<br />
{{Motion<br />
|motion=To move <i>in camera</i>.<br />
|first= <br />
|second=<br />
|yes=<br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
<br />
{{Motion<br />
|motion=To move <i>out of camera</i> discussion.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Board Volunteer Hour Tracking - ALL BOARD (1 min) ==<br />
* [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Volunteer Hour Tracking Sheet]<br />
<br />
== Adjournment ==<br />
Meeting adjourned by at pm<br />
<br />
{{Motion Template<br />
|motion= <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_March_2022&diff=6090Board Minutes March 20222022-03-14T15:54:49Z<p>Sarah.rebryna: /* President's Report - Sarah R. (5 mins) */</p>
<hr />
<div>'''''Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.'''''<br />
<br />
== Bike Edmonton Board Meeting Minutes for March 14, 2022 ==<br />
<br />
Board meetings are open to Bike Edmonton members and the public.<br />
<br />
* Location: [https://meet.google.com/qhz-qnor-riv Google Meet] To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#<br />
* Start Time: 7:00pm<br />
<br />
Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br />
<br />
== Attendance ==<br />
* '''Meeting Chair:''' Keith H<br />
* '''Minute-taker:''' Andi <br />
* '''Food by:''' n/a<br />
* '''Board attendance:''' <br />
* '''Staff attendance:''' <br />
* '''Regrets:''' <br />
* '''Absent:''' <br />
* '''Guests:''' <br />
<br />
== Call to Order ==<br />
* Meeting called to order by at pm.<br />
<br />
== Logistics for Next Meeting ==<br />
* Date: <br />
* Location: Google Meet<br />
* Chair: <br />
* Minute-taker: Andi<br />
* Food by: n/a<br />
<br />
== Announcements ==<br />
* Remember to record your [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Member volunteer hours!]<br />
* The Mural Package is ready to share! [] As per Sarah's email, please ensure that you are adhering to CASL when sharing within your network. Do not spam!<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve this March agenda.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Approval of Last Meeting's Minutes ==<br />
{{Motion<br />
|motion=To approve the [[Board Minutes February 2022|February 2022]] minutes.<br />
|first= <br />
|second= <br />
|yes= <br />
|no=<br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Reports ==<br />
<br />
=== President's Report - Sarah R. (5 mins) ===<br />
* [https://drive.google.com/file/d/15SSbtrUR6tRgjg4cgR5zDX0Dp9HprYTl/view?usp=sharing President's Report]<br />
<br />
=== Treasurer's Report - Byron V (5 mins) ===<br />
* [ Treasurer's Report]<br />
<br />
=== Executive Committee Report - Sarah R. (5 min) ===<br />
* [ Executive Committee Report]<br />
<br />
=== HR Committee Report - Andi E. (5 min) ===<br />
* [ HR Committee Report]<br />
<br />
=== Finance Committee Report - Byron V. (5 min) ===<br />
* [ Finance Committee Report]<br />
<br />
=== Governance Committee Report - Roy C. (5 min) ===<br />
* [ Governance Committee Report]<br />
<br />
=== Advocacy & Outreach Committee Report - Keith H. (5 min) ===<br />
* [ AOC Report]<br />
<br />
=== Executive Director's Report - Mike Züge (10 min) ===<br />
* [ Executive Director's Report]<br />
<br />
=== Approval of Reports ===<br />
{{Motion<br />
|motion=To approve the reports as presented above.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Current & Unfinished Business ==<br />
<br />
=== Updates on Action Items From Previous Meeting (1 min)===<br />
* Post [https://drive.google.com/drive/folders/1f0KUSg1pHrQ0d3EGGhHbyaIBYKEIQ_mf?usp=sharing Board Member Intros] to the website <br />
<br />
=== Downtown Shop Mural - Sarah R. (5 min) ===<br />
* [https://drive.google.com/file/d/1wG0dZ0YX0jKuC8PgC29ns3cCiauMtNcY/view?usp=sharing Mural Fundraiser]<br />
** The package is ready to go out. When sharing with your networks, be sure not to send spam! <br />
*** Seek consent before sharing electronically<br />
*** Do not send to list serves or mailing lists<br />
<br />
=== EDI Workshop Update - Andi E (5 Min) ===<br />
* Currently on hold pending the completion of the ALRB hearings<br />
<br />
=== Google Drive Backup Update - Sarah R (2 min) ===<br />
<br />
<br />
== New Business ==<br />
<br />
=== ALRB Hearing - Andi E (2 min)===<br />
*<br />
<br />
<br />
== <i>In Camera</i> Session ==<br />
{{Motion<br />
|motion=To move <i>in camera</i>.<br />
|first= <br />
|second=<br />
|yes=<br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
<br />
{{Motion<br />
|motion=To move <i>out of camera</i> discussion.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Board Volunteer Hour Tracking - ALL BOARD (1 min) ==<br />
* [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Volunteer Hour Tracking Sheet]<br />
<br />
== Adjournment ==<br />
Meeting adjourned by at pm<br />
<br />
{{Motion Template<br />
|motion= <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_March_2022&diff=6089Board Minutes March 20222022-03-14T15:50:40Z<p>Sarah.rebryna: </p>
<hr />
<div>'''''Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.'''''<br />
<br />
== Bike Edmonton Board Meeting Minutes for March 14, 2022 ==<br />
<br />
Board meetings are open to Bike Edmonton members and the public.<br />
<br />
* Location: [https://meet.google.com/qhz-qnor-riv Google Meet] To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#<br />
* Start Time: 7:00pm<br />
<br />
Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br />
<br />
== Attendance ==<br />
* '''Meeting Chair:''' Keith H<br />
* '''Minute-taker:''' Andi <br />
* '''Food by:''' n/a<br />
* '''Board attendance:''' <br />
* '''Staff attendance:''' <br />
* '''Regrets:''' <br />
* '''Absent:''' <br />
* '''Guests:''' <br />
<br />
== Call to Order ==<br />
* Meeting called to order by at pm.<br />
<br />
== Logistics for Next Meeting ==<br />
* Date: <br />
* Location: Google Meet<br />
* Chair: <br />
* Minute-taker: Andi<br />
* Food by: n/a<br />
<br />
== Announcements ==<br />
* Remember to record your [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Member volunteer hours!]<br />
* The Mural Package is ready to share! [] As per Sarah's email, please ensure that you are adhering to CASL when sharing within your network. Do not spam!<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve this March agenda.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Approval of Last Meeting's Minutes ==<br />
{{Motion<br />
|motion=To approve the [[Board Minutes February 2022|February 2022]] minutes.<br />
|first= <br />
|second= <br />
|yes= <br />
|no=<br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Reports ==<br />
<br />
=== President's Report - Sarah R. (5 mins) ===<br />
* [ President's Report]<br />
<br />
=== Treasurer's Report - Byron V (5 mins) ===<br />
* [ Treasurer's Report]<br />
<br />
=== Executive Committee Report - Sarah R. (5 min) ===<br />
* [ Executive Committee Report]<br />
<br />
=== HR Committee Report - Andi E. (5 min) ===<br />
* [ HR Committee Report]<br />
<br />
=== Finance Committee Report - Byron V. (5 min) ===<br />
* [ Finance Committee Report]<br />
<br />
=== Governance Committee Report - Roy C. (5 min) ===<br />
* [ Governance Committee Report]<br />
<br />
=== Advocacy & Outreach Committee Report - Keith H. (5 min) ===<br />
* [ AOC Report]<br />
<br />
=== Executive Director's Report - Mike Züge (10 min) ===<br />
* [ Executive Director's Report]<br />
<br />
=== Approval of Reports ===<br />
{{Motion<br />
|motion=To approve the reports as presented above.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Current & Unfinished Business ==<br />
<br />
=== Updates on Action Items From Previous Meeting (1 min)===<br />
* Post [https://drive.google.com/drive/folders/1f0KUSg1pHrQ0d3EGGhHbyaIBYKEIQ_mf?usp=sharing Board Member Intros] to the website <br />
<br />
=== Downtown Shop Mural - Sarah R. (5 min) ===<br />
* [https://drive.google.com/file/d/1wG0dZ0YX0jKuC8PgC29ns3cCiauMtNcY/view?usp=sharing Mural Fundraiser]<br />
** The package is ready to go out. When sharing with your networks, be sure not to send spam! <br />
*** Seek consent before sharing electronically<br />
*** Do not send to list serves or mailing lists<br />
<br />
=== EDI Workshop Update - Andi E (5 Min) ===<br />
* Currently on hold pending the completion of the ALRB hearings<br />
<br />
=== Google Drive Backup Update - Sarah R (2 min) ===<br />
<br />
<br />
== New Business ==<br />
<br />
=== ALRB Hearing - Andi E (2 min)===<br />
*<br />
<br />
<br />
== <i>In Camera</i> Session ==<br />
{{Motion<br />
|motion=To move <i>in camera</i>.<br />
|first= <br />
|second=<br />
|yes=<br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
<br />
{{Motion<br />
|motion=To move <i>out of camera</i> discussion.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Board Volunteer Hour Tracking - ALL BOARD (1 min) ==<br />
* [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Volunteer Hour Tracking Sheet]<br />
<br />
== Adjournment ==<br />
Meeting adjourned by at pm<br />
<br />
{{Motion Template<br />
|motion= <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_February_2022&diff=6074Board Minutes February 20222022-02-17T02:26:07Z<p>Sarah.rebryna: /* Downtown Shop Mural - Sarah R. (5 min) */</p>
<hr />
<div>'''''Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.'''''<br />
<br />
== Bike Edmonton Board Meeting Minutes for February 16, 2022 ==<br />
<br />
Board meetings are open to Bike Edmonton members and the public.<br />
<br />
* Location: [https://meet.google.com/qhz-qnor-riv Google Meet] To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#<br />
* Start Time: 7:00pm<br />
<br />
Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br />
<br />
== Attendance ==<br />
* '''Meeting Chair:''' Matt H<br />
* '''Minute-taker:''' Andi <br />
* '''Food by:''' n/a<br />
* '''Board attendance:''' Maxine Myre, Keith Heslinga, Roy Coulthard, John Fuller, Sarah Rebryna, Michelle Bourdon, Byron Vass, Andi Eng, Matt Hoyt<br />
* '''Staff attendance:''' Molly Turnbull, Mike Zuege, Jan Przysiezniak, Coreen S, Chris Chan, <br />
* '''Regrets:''' <br />
* '''Absent:''' <br />
* '''Guests:'''<br />
<br />
== Call to Order ==<br />
* Meeting called to order by Matt H at 7:15 pm.<br />
<br />
== Logistics for Next Meeting ==<br />
* Date: 14 March 2022, 7pm<br />
* Location: Google Meet<br />
* Chair: Keith Heslinga<br />
* Minute-taker: Andi<br />
* Food by: n/a<br />
<br />
== Announcements ==<br />
* Remember to record your [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Member volunteer hours!]<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve this February 16 agenda.<br />
|first= Keith <br />
|second= Sarah<br />
|yes= <br />
|no= 0<br />
|abstain= <br />
|result= Carried<br />
}}<br />
<br />
== Approval of Last Meeting's Minutes ==<br />
{{Motion<br />
|motion=To approve the [[Board Minutes January 2022|January 2022]] minutes.<br />
|first= Keith<br />
|second= Byron<br />
|yes= <br />
|no= 0<br />
|abstain= <br />
|result= Carried<br />
}}<br />
<br />
== Reports ==<br />
<br />
=== President's Report - Sarah R. (2 mins) ===<br />
* [https://drive.google.com/file/d/1bK7TBzk92px60IRo1e5if_zCZJyccmTI/view?usp=sharing President's Report]<br />
<br />
=== Executive Director's Report - Mike Züge (2 min) ===<br />
* [https://drive.google.com/file/d/1-wtnz8g7Sknp2RHvh-T4ctqjBvsJxWjE/view?usp=sharing Executive Director's Report]<br />
<br />
=== Treasurer's Report - Byron V. (2 mins) ===<br />
* [https://docs.google.com/document/d/1hWRwe5_-f5q2KHEJ9l9z73d7w7v5igVp-PeHSPHTTrA/edit Treasurer's Report]<br />
* [https://drive.google.com/file/d/1DXFutbBG_4FWin5Jnlf1-g5r2rkjPS7d/view Appendix]<br />
<br />
=== Executive Committee Report - Sarah R. (2 min) ===<br />
* [https://drive.google.com/file/d/10t-L5zWJfK9WzLWwHMQwZNDZD16rRSKp/view?usp=sharing Executive Committee Report]<br />
<br />
=== HR Committee Report - Andi E. (2 min) ===<br />
* [https://docs.google.com/document/d/1L3-51uaAAhuuTeo81qoorej7pkYi2dyOTTt0yeGx6RI/edit?usp=sharing HR Committee Report]<br />
<br />
=== Finance Committee Report - Byron V. (2 min) ===<br />
* [https://docs.google.com/document/d/1F2COVP725sHr60F5vhlqkRUNcsFpklzgDnx95uOktM8/edit?usp=sharing_eil_dm&ts=620c82e9 Finance Committee Report]<br />
<br />
=== Governance Committee Report - Roy C. (2 min) ===<br />
* [https://docs.google.com/document/d/1M6aeNlnFVYz_-6-5br3CMZMEGMUIQozM79jz97rjYVg/edit?usp=sharing Governance Committee Report]<br />
<br />
=== Advocacy & Outreach Committee Report - Keith H. (2 min) ===<br />
* [https://docs.google.com/document/d/1Bkj2g-0LyB2j6z3k_1CYbunAofmqAnV0lHaoBGumYNs/edit AOC Report]<br />
<br />
=== Approval of Reports ===<br />
{{Motion<br />
|motion=To accept the reports as presented above.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Current & Completed Business ==<br />
<br />
=== Updates on Action Items From Previous Meeting (1 min)===<br />
* Post [https://drive.google.com/drive/folders/1f0KUSg1pHrQ0d3EGGhHbyaIBYKEIQ_mf?usp=sharing Board Member Intros] to the website <br />
<br />
=== Downtown Shop Mural - Sarah R. (5 min) ===<br />
* [https://drive.google.com/file/d/1wG0dZ0YX0jKuC8PgC29ns3cCiauMtNcY/view?usp=sharing Mural Fundraiser]<br />
<br />
=== Update on progress of Membership Drive - Keith H (3 min) ===<br />
<br />
<br />
== New Business ==<br />
<br />
=== EDI Workshop - Andi E (10 min) ===<br />
Preamble: One of the outcomes of the Executive Director's probationary review was a need for soft skills training. While this has already begun, there is recognition from the HR Committee that these kinds of learnings cannot happen in a vacuum. As such, the HR Committee would like to bring forward the motion to approve the expenditure to hire an EDI Specialist to come to work with our volunteers, staff, and Board. We feel that this is the most valuable place for us to start with soft skills training, as it is something that everyone can take advantage of, and our membership and patrons will also benefit from. This will bolster our efforts to make Bike Edmonton and the Bike Edmonton Workshops safer spaces for everyone. <br />
<br />
We have been in touch with Dr. Farha Shariff from the University of Alberta. She has agreed to work with us on a contract basis for some guided conversations for our volunteers and staff, and a workshop for our executive director and board. She is an Assistant Lecturer in the Faculty of Education Educational Policy Studies Dept and a well respected social justice educator specializing in anti-racism. She is also an Edmontonian, a fitness instructor, and a recreational cyclist. <br />
<br />
Scheduling is TBA, with the guided conversations tentatively scheduled for March, and the workshop in April. <br />
<br />
{{Motion<br />
|motion= The HR Committee requests that the Board approves the expense of up to $2500 to contract Dr Farha Shariff to facilitate EDI workshops and conversations with Bike Edmonton board, volunteers, and staff. <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
=== Governance and Google Drive Backup - Roy C - (10 min)===<br />
*Backups will be owned by the executive<br />
*Backups will live on an exclusive external hard drive that has been purchased by the board. This is a 1TB harddrive, which should be sufficient our current drive. <br />
*Backups will be performed on the regular interval of no longer than three (3) months, and will be kept for a minimum of two (2) years. <br />
*The backups will be password protected and encrypted in compliance with PIPEDA and PIPA<br />
<br />
{{Motion<br />
|motion= Motion for the Board to approve the regular backup of the Bike Edmonton Google drive. The backups will be performed at a minimum of once per fiscal quarter and kept for a minimum of two years. Backups will be stored on an external hard drive that will be purchased and owned by the Board and will be kept in possession of the President of the Board. The backups will be password protected and encrypted in compliance with PIPEDA and PIPA<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== <i>In Camera</i> Session ==<br />
{{Motion<br />
|motion=To move <i>in camera</i>.<br />
|first= Mike<br />
|second= Matt<br />
|yes= 10<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
<br />
{{Motion<br />
|motion=To move <i>out of camera</i> discussion.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Board Volunteer Hour Tracking - ALL BOARD (1 min) ==<br />
* [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Volunteer Hour Tracking Sheet]<br />
<br />
== Adjournment ==<br />
Meeting adjourned by at pm<br />
<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_February_2022&diff=6060Board Minutes February 20222022-02-16T20:26:46Z<p>Sarah.rebryna: /* Executive Committee Report - Sarah R. (2 min) */</p>
<hr />
<div>'''''Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.'''''<br />
<br />
== Bike Edmonton Board Meeting Minutes for February 16, 2022 ==<br />
<br />
Board meetings are open to Bike Edmonton members and the public.<br />
<br />
* Location: [https://meet.google.com/qhz-qnor-riv Google Meet] To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#<br />
* Start Time: 7:00pm<br />
<br />
Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br />
<br />
== Attendance ==<br />
* '''Meeting Chair:''' Matt H<br />
* '''Minute-taker:''' Andi <br />
* '''Food by:''' n/a<br />
* '''Board attendance:''' <br />
* '''Staff attendance:''' <br />
* '''Regrets:''' <br />
* '''Absent:''' <br />
* '''Guests:'''<br />
<br />
== Call to Order ==<br />
* Meeting called to order by at pm.<br />
<br />
== Logistics for Next Meeting ==<br />
* Date: <br />
* Location: Google Meet<br />
* Chair: <br />
* Minute-taker: Andi<br />
* Food by: n/a<br />
<br />
== Announcements ==<br />
* Remember to record your [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Member volunteer hours!]<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve this February 16 agenda.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Approval of Last Meeting's Minutes ==<br />
{{Motion<br />
|motion=To approve the [[Board Minutes January 2022|January 2022]] minutes.<br />
|first= <br />
|second= <br />
|yes= <br />
|no=<br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Reports ==<br />
<br />
=== President's Report - Sarah R. (2 mins) ===<br />
* [https://drive.google.com/file/d/1bK7TBzk92px60IRo1e5if_zCZJyccmTI/view?usp=sharing President's Report]<br />
<br />
=== Executive Director's Report - Mike Züge (2 min) ===<br />
* [https://docs.google.com/document/d/1k8wkciFBFU4zEwSFtYNH3P-ev2oaTtJxrEIaxFGqnck/edit Executive Director's Report]<br />
<br />
=== Treasurer's Report - Byron V. (2 mins) ===<br />
* [ Treasurer's Report]<br />
<br />
=== Executive Committee Report - Sarah R. (2 min) ===<br />
* [https://drive.google.com/file/d/10t-L5zWJfK9WzLWwHMQwZNDZD16rRSKp/view?usp=sharing Executive Committee Report]<br />
{{Motion<br />
|motion=To approve the President (or their designate) to perform regular backups of the Society's Google Drive in intervals not exceeding three (3) months.<br />
These backups will be stored on an encrypted and password-protected external hard drive in the President’s possession. The existence of this hard drive will be mentioned in the Executive and, specifically, the President’s Transition Document to ensure that it always gets transferred into the physical possession of the incoming President/Executive.<br />
|first= <br />
|second= <br />
|yes= <br />
|no=<br />
|abstain= <br />
|result= <br />
}}<br />
<br />
=== HR Committee Report - Andi E. (2 min) ===<br />
* [https://docs.google.com/document/d/1L3-51uaAAhuuTeo81qoorej7pkYi2dyOTTt0yeGx6RI/edit?usp=sharing HR Committee Report]<br />
<br />
=== Finance Committee Report - Byron V. (2 min) ===<br />
* [https://docs.google.com/document/d/1F2COVP725sHr60F5vhlqkRUNcsFpklzgDnx95uOktM8/edit?usp=sharing_eil_dm&ts=620c82e9 Finance Committee Report]<br />
<br />
=== Governance Committee Report - Roy C. (2 min) ===<br />
* [https://docs.google.com/document/d/1M6aeNlnFVYz_-6-5br3CMZMEGMUIQozM79jz97rjYVg/edit?usp=sharing Governance Committee Report]<br />
<br />
=== Advocacy & Outreach Committee Report - Keith H. (2 min) ===<br />
* [ AOC Report]<br />
<br />
<br />
=== Approval of Reports ===<br />
{{Motion<br />
|motion=To approve the reports as presented above.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Current & Completed Business ==<br />
<br />
=== Updates on Action Items From Previous Meeting (1 min)===<br />
* Post [https://drive.google.com/drive/folders/1f0KUSg1pHrQ0d3EGGhHbyaIBYKEIQ_mf?usp=sharing Board Member Intros] to the website <br />
<br />
=== Downtown Shop Mural - Sarah R. (5 min) ===<br />
* [ Mural Fundraiser]<br />
<br />
=== Update on progress of Membership Drive - Keith H (3 min) ===<br />
<br />
<br />
== New Business ==<br />
<br />
=== EDI Workshop - Andi E (10 min) ===<br />
Preamble: One of the outcomes of the Executive Director's probationary review was a need for soft skills training. While this has already begun, there is recognition from the HR Committee that these kinds of learnings cannot happen in a vacuum. As such, the HR Committee would like to bring forward the motion to approve the expenditure to hire an EDI Specialist to come to work with our volunteers, staff, and Board. We feel that this is the most valuable place for us to start with soft skills training, as it is something that everyone can take advantage of, and our membership and patrons will also benefit from. This will bolster our efforts to make Bike Edmonton and the Bike Edmonton Workshops safer spaces for everyone. <br />
<br />
We have been in touch with Dr. Farha Shariff from the University of Alberta. She has agreed to work with us on a contract basis for some guided conversations for our volunteers and staff, and a workshop for our executive director and board. She is an Assistant Lecturer in the Faculty of Education Educational Policy Studies Dept and a well respected social justice educator specializing in anti-racism. She is also an Edmontonian, a fitness instructor, and a recreational cyclist. <br />
<br />
Scheduling is TBA, with the guided conversations tentatively scheduled for March, and the workshop in April. <br />
<br />
{{Motion<br />
|motion= The HR Committee requests that the Board approves the expense of up to $2500 to contract Dr Farha Shariff to facilitate EDI workshops and conversations with Bike Edmonton board, volunteers, and staff. <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
=== Governance and Google Drive Backup - Roy C - (10 min)===<br />
*Backups will be owned by the executive<br />
*Backups will live on an exclusive external hard drive that has been purchased by the board. This is a 1TB harddrive, which should be sufficient our current drive. <br />
*Backups will be performed on the regular interval of no longer than three (3) months, and will be kept for a minimum of two (2) years. <br />
*The backups will be password protected and encrypted in compliance with PIPEDA and PIPA<br />
<br />
{{Motion<br />
|motion= Motion for the Board to approve the regular backup of the Bike Edmonton Google drive. The backups will be performed at a minimum of once per fiscal quarter and kept for a minimum of two years. Backups will be stored on an external hard drive that will be purchased and owned by the Board and will be kept in possession of the President of the Board. The backups will be password protected and encrypted in compliance with PIPEDA and PIPA<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== <i>In Camera</i> Session ==<br />
{{Motion<br />
|motion=To move <i>in camera</i>.<br />
|first= Mike<br />
|second= Matt<br />
|yes= 10<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
<br />
{{Motion<br />
|motion=To move <i>out of camera</i> discussion.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Board Volunteer Hour Tracking - ALL BOARD (1 min) ==<br />
* [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Volunteer Hour Tracking Sheet]<br />
<br />
== Adjournment ==<br />
Meeting adjourned by at pm<br />
<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_February_2022&diff=6059Board Minutes February 20222022-02-16T20:12:08Z<p>Sarah.rebryna: </p>
<hr />
<div>'''''Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.'''''<br />
<br />
== Bike Edmonton Board Meeting Minutes for February 16, 2022 ==<br />
<br />
Board meetings are open to Bike Edmonton members and the public.<br />
<br />
* Location: [https://meet.google.com/qhz-qnor-riv Google Meet] To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#<br />
* Start Time: 7:00pm<br />
<br />
Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br />
<br />
== Attendance ==<br />
* '''Meeting Chair:''' Matt H<br />
* '''Minute-taker:''' Andi <br />
* '''Food by:''' n/a<br />
* '''Board attendance:''' <br />
* '''Staff attendance:''' <br />
* '''Regrets:''' <br />
* '''Absent:''' <br />
* '''Guests:'''<br />
<br />
== Call to Order ==<br />
* Meeting called to order by at pm.<br />
<br />
== Logistics for Next Meeting ==<br />
* Date: <br />
* Location: Google Meet<br />
* Chair: <br />
* Minute-taker: Andi<br />
* Food by: n/a<br />
<br />
== Announcements ==<br />
* Remember to record your [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Member volunteer hours!]<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve this February 16 agenda.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Approval of Last Meeting's Minutes ==<br />
{{Motion<br />
|motion=To approve the [[Board Minutes January 2022|January 2022]] minutes.<br />
|first= <br />
|second= <br />
|yes= <br />
|no=<br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Reports ==<br />
<br />
=== President's Report - Sarah R. (2 mins) ===<br />
* [https://drive.google.com/file/d/1bK7TBzk92px60IRo1e5if_zCZJyccmTI/view?usp=sharing President's Report]<br />
<br />
=== Executive Director's Report - Mike Züge (2 min) ===<br />
* [https://docs.google.com/document/d/1k8wkciFBFU4zEwSFtYNH3P-ev2oaTtJxrEIaxFGqnck/edit Executive Director's Report]<br />
<br />
=== Treasurer's Report - Byron V. (2 mins) ===<br />
* [ Treasurer's Report]<br />
<br />
=== Executive Committee Report - Sarah R. (2 min) ===<br />
* [https://drive.google.com/file/d/10t-L5zWJfK9WzLWwHMQwZNDZD16rRSKp/view?usp=sharing Executive Committee Report]<br />
{{Motion<br />
|motion=To approve the President (or their designate) to perform regular backups of the Society's Google Drive in intervals not exceeding three (3) months.<br />
These backups will be stored on an encrypted and password protected external hard drive in the President’s possession. The existence of this hard drive will be mentioned in the Executive and, specifically, the President’s Transition Document to ensure that it always gets transferred into the physical possession of the incoming President/Executive.<br />
|first= <br />
|second= <br />
|yes= <br />
|no=<br />
|abstain= <br />
|result= <br />
}}<br />
<br />
=== HR Committee Report - Andi E. (2 min) ===<br />
* [https://docs.google.com/document/d/1L3-51uaAAhuuTeo81qoorej7pkYi2dyOTTt0yeGx6RI/edit?usp=sharing HR Committee Report]<br />
<br />
=== Finance Committee Report - Byron V. (2 min) ===<br />
* [https://docs.google.com/document/d/1F2COVP725sHr60F5vhlqkRUNcsFpklzgDnx95uOktM8/edit?usp=sharing_eil_dm&ts=620c82e9 Finance Committee Report]<br />
<br />
=== Governance Committee Report - Roy C. (2 min) ===<br />
* [https://docs.google.com/document/d/1M6aeNlnFVYz_-6-5br3CMZMEGMUIQozM79jz97rjYVg/edit?usp=sharing Governance Committee Report]<br />
<br />
=== Advocacy & Outreach Committee Report - Keith H. (2 min) ===<br />
* [ AOC Report]<br />
<br />
<br />
=== Approval of Reports ===<br />
{{Motion<br />
|motion=To approve the reports as presented above.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Current & Completed Business ==<br />
<br />
=== Updates on Action Items From Previous Meeting (1 min)===<br />
* Post [https://drive.google.com/drive/folders/1f0KUSg1pHrQ0d3EGGhHbyaIBYKEIQ_mf?usp=sharing Board Member Intros] to the website <br />
<br />
=== Downtown Shop Mural - Sarah R. (5 min) ===<br />
* [ Mural Fundraiser]<br />
<br />
=== Update on progress of Membership Drive - Keith H (3 min) ===<br />
<br />
<br />
== New Business ==<br />
<br />
=== EDI Workshop - Andi E (10 min) ===<br />
Preamble: One of the outcomes of the Executive Director's probationary review was a need for soft skills training. While this has already begun, there is recognition from the HR Committee that these kinds of learnings cannot happen in a vacuum. As such, the HR Committee would like to bring forward the motion to approve the expenditure to hire an EDI Specialist to come to work with our volunteers, staff, and Board. We feel that this is the most valuable place for us to start with soft skills training, as it is something that everyone can take advantage of, and our membership and patrons will also benefit from. This will bolster our efforts to make Bike Edmonton and the Bike Edmonton Workshops safer spaces for everyone. <br />
<br />
We have been in touch with Dr. Farha Shariff from the University of Alberta. She has agreed to work with us on a contract basis for some guided conversations for our volunteers and staff, and a workshop for our executive director and board. She is an Assistant Lecturer in the Faculty of Education Educational Policy Studies Dept and a well respected social justice educator specializing in anti-racism. She is also an Edmontonian, a fitness instructor, and a recreational cyclist. <br />
<br />
Scheduling is TBA, with the guided conversations tentatively scheduled for March, and the workshop in April. <br />
<br />
{{Motion<br />
|motion= The HR Committee requests that the Board approves the expense of up to $2500 to contract Dr Farha Shariff to facilitate EDI workshops and conversations with Bike Edmonton board, volunteers, and staff. <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
=== Governance and Google Drive Backup - Roy C - (10 min)===<br />
*Backups will be owned by the executive<br />
*Backups will live on an exclusive external hard drive that has been purchased by the board. This is a 1TB harddrive, which should be sufficient our current drive. <br />
*Backups will be performed on the regular interval of no longer than three (3) months, and will be kept for a minimum of two (2) years. <br />
*The backups will be password protected and encrypted in compliance with PIPEDA and PIPA<br />
<br />
{{Motion<br />
|motion= Motion for the Board to approve the regular backup of the Bike Edmonton Google drive. The backups will be performed at a minimum of once per fiscal quarter and kept for a minimum of two years. Backups will be stored on an external hard drive that will be purchased and owned by the Board and will be kept in possession of the President of the Board. The backups will be password protected and encrypted in compliance with PIPEDA and PIPA<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== <i>In Camera</i> Session ==<br />
{{Motion<br />
|motion=To move <i>in camera</i>.<br />
|first= Mike<br />
|second= Matt<br />
|yes= 10<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
<br />
{{Motion<br />
|motion=To move <i>out of camera</i> discussion.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Board Volunteer Hour Tracking - ALL BOARD (1 min) ==<br />
* [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Volunteer Hour Tracking Sheet]<br />
<br />
== Adjournment ==<br />
Meeting adjourned by at pm<br />
<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_February_2022&diff=6057Board Minutes February 20222022-02-16T19:40:39Z<p>Sarah.rebryna: </p>
<hr />
<div>'''''Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.'''''<br />
<br />
== Bike Edmonton Board Meeting Minutes for February 16, 2022 ==<br />
<br />
Board meetings are open to Bike Edmonton members and the public.<br />
<br />
* Location: [https://meet.google.com/qhz-qnor-riv Google Meet] To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#<br />
* Start Time: 7:00pm<br />
<br />
Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br />
<br />
== Attendance ==<br />
* '''Meeting Chair:''' Matt H<br />
* '''Minute-taker:''' Andi <br />
* '''Food by:''' n/a<br />
* '''Board attendance:''' <br />
* '''Staff attendance:''' <br />
* '''Regrets:''' <br />
* '''Absent:''' <br />
* '''Guests:'''<br />
<br />
== Call to Order ==<br />
* Meeting called to order by at pm.<br />
<br />
== Logistics for Next Meeting ==<br />
* Date: <br />
* Location: Google Meet<br />
* Chair: <br />
* Minute-taker: Andi<br />
* Food by: n/a<br />
<br />
== Announcements ==<br />
* Remember to record your [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Member volunteer hours!]<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve this February 16 agenda.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Approval of Last Meeting's Minutes ==<br />
{{Motion<br />
|motion=To approve the [[Board Minutes January 2022|January 2022]] minutes.<br />
|first= <br />
|second= <br />
|yes= <br />
|no=<br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Reports ==<br />
<br />
=== President's Report - Sarah R. (2 mins) ===<br />
* [https://drive.google.com/file/d/1bK7TBzk92px60IRo1e5if_zCZJyccmTI/view?usp=sharing President's Report]<br />
<br />
=== Executive Director's Report - Mike Züge (2 min) ===<br />
* [https://docs.google.com/document/d/1k8wkciFBFU4zEwSFtYNH3P-ev2oaTtJxrEIaxFGqnck/edit Executive Director's Report]<br />
<br />
=== Treasurer's Report - Byron V. (2 mins) ===<br />
* [ Treasurer's Report]<br />
<br />
=== Executive Committee Report - Sarah R. (2 min) ===<br />
* [ Executive Committee Report]<br />
<br />
=== HR Committee Report - Andi E. (2 min) ===<br />
* [https://docs.google.com/document/d/1L3-51uaAAhuuTeo81qoorej7pkYi2dyOTTt0yeGx6RI/edit?usp=sharing HR Committee Report]<br />
<br />
=== Finance Committee Report - Byron V. (2 min) ===<br />
* [https://docs.google.com/document/d/1F2COVP725sHr60F5vhlqkRUNcsFpklzgDnx95uOktM8/edit?usp=sharing_eil_dm&ts=620c82e9 Finance Committee Report]<br />
<br />
=== Governance Committee Report - Roy C. (2 min) ===<br />
* [ Governance Committee Report]<br />
<br />
=== Advocacy & Outreach Committee Report - Keith H. (2 min) ===<br />
* [ AOC Report]<br />
<br />
<br />
=== Approval of Reports ===<br />
{{Motion<br />
|motion=To approve the reports as presented above.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Current & Completed Business ==<br />
<br />
=== Updates on Action Items From Previous Meeting (1 min)===<br />
* Post [https://drive.google.com/drive/folders/1f0KUSg1pHrQ0d3EGGhHbyaIBYKEIQ_mf?usp=sharing Board Member Intros] to the website <br />
<br />
=== Downtown Shop Mural - Sarah R. (5 min) ===<br />
* [ Mural Fundraiser]<br />
<br />
=== Update on progress of Membership Drive - Keith H (3 min) ===<br />
<br />
<br />
== New Business ==<br />
<br />
=== EDI Workshop - Andi E (10 min) ===<br />
Preamble: One of the outcomes of the Executive Director's probationary review was a need for soft skills training. While this has already begun, there is recognition from the HR Committee that these kinds of learnings cannot happen in a vacuum. As such, the HR Committee would like to bring forward the motion to approve the expenditure to hire an EDI Specialist to come to work with our volunteers, staff, and Board. We feel that this is the most valuable place for us to start with soft skills training, as it is something that everyone can take advantage of, and our membership and patrons will also benefit from. This will bolster our efforts to make Bike Edmonton and the Bike Edmonton Workshops safer spaces for everyone. <br />
<br />
We have been in touch with Dr. Farha Shariff from the University of Alberta. She has agreed to work with us on a contract basis for some guided conversations for our volunteers and staff, and a workshop for our executive director and board. She is an Assistant Lecturer in the Faculty of Education Educational Policy Studies Dept and a well respected social justice educator specializing in anti-racism. She is also an Edmontonian, a fitness instructor, and a recreational cyclist. <br />
<br />
Scheduling is TBA, with the guided conversations tentatively scheduled for March, and the workshop in April. <br />
<br />
{{Motion<br />
|motion= The HR Committee requests that the Board approves the expense of up to $2500 to contract Dr Farha Shariff to facilitate EDI workshops and conversations with Bike Edmonton board, volunteers, and staff. <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
=== Governance and Google Drive Backup - Roy C - (10 min)===<br />
*Backups will be owned by the executive<br />
*Backups will live on an exclusive external hard drive that has been purchased by the board. This is a 1TB harddrive, which should be sufficient our current drive. <br />
*Backups will be performed on the regular interval of no longer than three (3) months, and will be kept for a minimum of two (2) years. <br />
*The backups will be password protected and encrypted in compliance with PIPEDA and PIPA<br />
<br />
{{Motion<br />
|motion= Motion for the Board to approve the regular backup of the Bike Edmonton Google drive. The backups will be performed at a minimum of once per fiscal quarter and kept for a minimum of two years. Backups will be stored on an external hard drive that will be purchased and owned by the Board and will be kept in possession of the President of the Board. The backups will be password protected and encrypted in compliance with PIPEDA and PIPA<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== <i>In Camera</i> Session ==<br />
{{Motion<br />
|motion=To move <i>in camera</i>.<br />
|first= Mike<br />
|second= Matt<br />
|yes= 10<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
<br />
{{Motion<br />
|motion=To move <i>out of camera</i> discussion.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Board Volunteer Hour Tracking - ALL BOARD (1 min) ==<br />
* [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Volunteer Hour Tracking Sheet]<br />
<br />
== Adjournment ==<br />
Meeting adjourned by at pm<br />
<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2022&diff=6022Board Minutes January 20222022-01-14T07:50:08Z<p>Sarah.rebryna: </p>
<hr />
<div>'''''Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.'''''<br />
<br />
== Bike Edmonton Board Meeting Minutes for January 10, 2022 ==<br />
<br />
Board meetings are open to Bike Edmonton members and the public.<br />
<br />
* Location: [https://meet.google.com/qhz-qnor-riv Google Meet] To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#<br />
* Start Time: 7:00pm<br />
<br />
Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br />
<br />
== Attendance ==<br />
* '''Meeting Chair:''' Roy C<br />
* '''Minute-taker:''' Andi <br />
* '''Food by:''' n/a<br />
* '''Board attendance:''' Byron Vass, Roy Coulthard, Michelle Bourdon, Sarah Rebryna, Keith Heslinga, Matthew Hoyt, Maxine Myre, Mike Enders <br />
* '''Staff attendance:''' Mike Zuege, Chris Chan <br />
* '''Regrets:''' John Fuller<br />
* '''Absent:''' <br />
* '''Guests:'''<br />
<br />
== Call to Order ==<br />
* Meeting called to order by Sarah at 7:06 pm.<br />
<br />
== Logistics for Next Meeting ==<br />
* Date: 16 February 2022<br />
* Location: Google Meet<br />
* Chair: Matt H<br />
* Minute-taker: Andi<br />
* Food by: n/a<br />
<br />
{{Motion<br />
|motion=To move the meeting to February 16, 2022<br />
|first= Matt <br />
|second= Keith<br />
|yes= 8<br />
|no= 1<br />
|abstain= 0<br />
|result= Carried <br />
}}<br />
<br />
== Announcements ==<br />
* Remember to record your [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Member volunteer hours!]<br />
* Extra Board Meeting on Thursday, Jan 20<br />
** hearing from the City of Edmonton re: Bike Plan 2022 forward<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve this January 10 agenda.<br />
|first= Keith<br />
|second= Mike E<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
== Approval of Last Meeting's Minutes ==<br />
{{Motion<br />
|motion=To approve the [[Board Minutes December 2021|December 2021]] minutes.<br />
|first= Matt <br />
|second= Keith<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
== Reports ==<br />
<br />
=== President's Report - Sarah R. (2 mins) ===<br />
* [https://drive.google.com/file/d/1tUGSq0xadYnvEwB_rhKegN8LX-FGT1Lc/view?usp=sharing President's Report]<br />
<br />
=== Executive Director's Report - Mike Züge (10 min) ===<br />
* [https://docs.google.com/document/d/1emt6XU0Z4a3BMIwmPViwzqh-FHf8D-OFPpcGjxfbZIM/edit Executive Director's Report]<br />
* Addition: Clay from the indigenous community in Wetaskiwin has reached out to seek possibility of partnership with Bike Edmonton. He will be following up with an email. <br />
** Mike Z and Molly will be meeting with them in the coming weeks. <br />
** Invite is open to board members and/or AOC Committee<br />
* Question (from Keith): Did the city provide the appendices for the Infrastructure report? <br />
** Not that I am aware of. I will follow up with the city and connect with you via email<br />
* Update (From Michelle) re: CPR/First Aid training<br />
** Shaun and his team are mobile and are available to be on-site at no additional cost<br />
* Question (from Mike E): Do any staff have Naloxone training? <br />
** At this time, we are not aware of any staff who carry or have Naloxone training. We agree to continue this conversation offline and potentially incorporate this in our First Aid training.<br />
<br />
=== Treasurer's Report - Byron V. (2 mins) ===<br />
* [https://docs.google.com/document/d/1SA05AAIuldyZVNb-2HOluORclKmeYGWtaK5WOibIAm0/edit?usp=sharing Treasurer's Report]<br />
* [https://docs.google.com/spreadsheets/d/1Zywu7BWMna8iFuSrDu_rN_KE227l6SbP/edit?usp=sharing&ouid=100151077934120789402&rtpof=true&sd=true November 2021 Budget vs. Actuals]<br />
* Question/Comment (Keith): is this significant over-expense of bike parts partially related to bike part and supplies being purchased in large chunks instead of being spread over time? <br />
** Response: Partially. This is also related to additional costs due to global supply shortages. The budgeted amount was $16, so this is better reviewed on a quarterly and/or annual basis<br />
<br />
=== Executive Committee Report - Sarah R. (2 min) ===<br />
* [https://drive.google.com/file/d/1KiM1iGLda35w3ohubCMPVCyVozJ2nYTU/view?usp=sharing Executive Committee Report]<br />
<br />
=== HR Committee Report - Andi E. (2 min) ===<br />
* [https://docs.google.com/document/d/15ZJAhN9La1BQFgl0b-TnecwtRmS5hG-SwVCSKG7e4sI HR Committee Report]<br />
* [https://docs.google.com/document/d/1NWJJdl-lRS_hfhzqZ3xNe77iG7lFu1hS05Dkshai46s/edit?usp=sharing HR Committee TOR]<br />
<br />
=== Governance Committee Report - Roy C. (2 min) ===<br />
* [https://docs.google.com/document/d/1kb8VUk40j5uvEf4EtkQmCe0-sEjaGD5IIAyuXhe6Y94/edit?usp=sharing Governance Committee Report]<br />
* [https://docs.google.com/document/u/0/d/1jYCdULI2cGg3eQkAtHNs1MEELcsw93W8Ny1EdaNRdNE/edit Governance Committee TOR]<br />
<br />
=== Advocacy & Outreach Committee Report - Keith H. (2 min) ===<br />
* [https://docs.google.com/document/d/1smg3GPbnFzKfzga_eWRznUwewWZ64wJFwnf1K-9RnGM/edit?usp=sharing AOC Report]<br />
* [https://docs.google.com/document/d/1BB9JLADfD3Cf2nlMAyjXFIBEpnPjGSOuWIGOWP-aGOg/edit?usp=sharing AOC TOR]<br />
* Question (Sarah and Andi): Can we clarify about the process for communication outside of the organization? <br />
** Response: The AOC will manage drafting of communications, these will then be presented to the board for approval and then motioned for the President to communicate externally in partnership with the Executive Director. This falls in line with our Official Spokesperson policy in our Bylaws.<br />
<br />
{{Motion<br />
|motion= Amend the AOC TOR Specific Annual Objectives item 3 to read: "Outlines and final drafts communications for the Board approval of annual objectives 1 & 2"<br />
|first= Sarah <br />
|second= Andi <br />
|yes= 8<br />
|no= 0<br />
|abstain= 1<br />
|result= Carried<br />
}}<br />
<br />
=== Finance Committee Report - Byron V. (2 min) ===<br />
* [https://docs.google.com/document/d/1tNUPUjLJAtmPvyPzeYmrsWhD5_m60GotAUblTSfQY0A/edit?usp=sharing Finance Committee Report]<br />
* [https://docs.google.com/document/d/1nmcN2zZA0e8NiornbHf2_9PoEPpTjV-KVQWj6MWJmYI/edit?usp=sharing Finance Committee TOR]<br />
<br />
==== Finance Motions - Byron V. (2 min) ====<br />
* Question (Mike E): Why is the card issued in Coreen's name specifically? <br />
** Response: We need to have physical cards for each shop manager for in-person purchases, and the ED card for online purchases. Servus Credit Union requires that cards be issued in a person's name, as opposed to a role or position. <br />
* Question (Mike E): How often are these cards used, and what is the interest rate? <br />
** Response: We pay off the cards monthly, so we never carry a balance. However, there is a $75/yr annual fee for each card. The Circle Rewards points that we earn each year do cover these fees. <br />
* Question (Keith): What is the plan going forward for shop purchases? Will these be handled for each shop or handled centrally? <br />
** Response: We want to have cards available for each shop manager for necessary purchases. We will be handling purchases for each shop separately. <br />
* Question (Mike E): Is there a credit card policy? <br />
** Response: Not yet. <br />
<br />
{{Motion<br />
|motion= The Executive and Finance Committees recommend to the Board to continue with Servus Credit Union's Circle Rewards Business MasterCard and to cancel the MasterCard in Chris Chan's name and request two new MasterCards from Servus Credit Union in the names of Coreen S, South Shop Manager, and Mike Züge (Zuege), Executive Director. <br />
|first= Byron<br />
|second= Mike E<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
{{Motion<br />
|motion= Standing Motion: The Executive and Finance Committees recommend to the Board to delegate authority to the Executive Director, Mike Züge, and Treasurer, Byron Vass, to redeem the Society's MasterCard Circle Rewards for cash back, to be deposited in the high interest general savings bank account, whenever operationally appropriate without need to receive Board approval each time.<br />
|first= Byron<br />
|second= Sarah<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
=== Approval of Reports ===<br />
{{Motion<br />
|motion=To receive and approve the reports and Terms of Reference as presented above.<br />
|first= Sarah<br />
|second= Matt<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
== Current & Completed Business ==<br />
<br />
=== Updates on Action Items From Previous Meeting (1 min)===<br />
* Post [https://drive.google.com/drive/folders/1f0KUSg1pHrQ0d3EGGhHbyaIBYKEIQ_mf?usp=sharing Board Member Intros] to the website <br />
** Purpose of these intros is for these to provide a little bit of 'life' to the Bike Edmonton Website under the Board and Governance page on the site. Ideally a picture and bio. Thought is to have these linked at https://bikeedmonton.ca/about/board <br />
** Board members are asked to check the folder linked above and to fill out and/or update the bios to 2022 folder. <br />
** Sarah is willing to transfer this over to the AOC as part of Outreach. This was a project that was started a few years ago, and has been carried forward. <br />
** Keith as Chair of AOC has accepted that this will be moved to the AOC<br />
<br />
=== Downtown Shop Mural - Sarah R. (2 min) ===<br />
* [https://drive.google.com/file/d/1W4NX1VgtC-N4OZWCIZffcaZUJgdEaQE1/view?usp=sharing Mural Sponsorship Package for Board approval]<br />
<br />
* Pending update to this package which will include fillable fields on the last page. <br />
<br />
* Suggestion (Mike E): Include image parameters in email correspondence<br />
** Response: Yes, this is the plan in pursuant email communications.<br />
<br />
* Recognition (Keith): I would like to recognize Sarah's efforts in putting this package together, as her ongoing work with this project<br />
<br />
{{Motion<br />
|motion= That the board approve the Mural Sponsorship package as presented for external distribution by the President and Executive Director, with further instruction pending for members to share within their networks. <br />
|first= Sarah<br />
|second= Mike E<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
=== Membership Drive - Keith H. (2 min)===<br />
*[https://docs.google.com/document/d/1rXsTlAMKqVAHX1xridXumP-hBcfs9w0pDnAqRNuA3-I/edit?usp=sharing 2022 Membership Engagement - Renewal Ask]<br />
<br />
* Ideally this email will go out on Jan 14. Should this email go out after Jan 14, when the message will be amended to change the CoE meeting. <br />
{{Motion<br />
|motion= The AOC moves that the Board approve the membership drive communication as presented, for the President and Executive Director to distribute to our email lists by 14 Jan 2022. <br />
|first= Keith <br />
|second= Matt H<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
== New Business ==<br />
<br />
=== City of Edmonton Bike Plan 2022 presentation to the Board - (2 min) ===<br />
* Two City of Edmonton employees will present to the Board on January 20, 2022 at 6pm<br />
<br />
* Question (Sarah): I recall that there was an internal working document for questions. Was that ever shared with Staff? <br />
** Response: Not yet. We will share this document with Mike Z and he can share with staff to add their questions. <br />
** [https://docs.google.com/document/d/1gonI5TLnXl2_l8F6FolAKN8CaXo0pBXKxgesHHMKPTs/edit Questions for COE Bike Plan Internal document]<br />
<br />
=== Board Google Drive Training - Sarah R. (2 min) ===<br />
* Sarah would like to schedule a Google Drive training meeting with the Board<br />
* will be scheduled via email sometime in the next few weeks.<br />
<br />
== <i>In Camera</i> Session ==<br />
{{Motion<br />
|motion=To move <i>in camera</i>.<br />
|first= Sarah<br />
|second= Matt<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
<br />
{{Motion<br />
|motion=To move <i>out of camera</i> discussion.<br />
|first= Byron<br />
|second= Keith<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
== Board Volunteer Hour Tracking - ALL BOARD (1 min) ==<br />
* [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Volunteer Hour Tracking Sheet]<br />
<br />
== Adjournment ==<br />
Meeting adjourned by Roy at 9:34 pm<br />
<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2022&diff=6021Board Minutes January 20222022-01-14T07:48:20Z<p>Sarah.rebryna: /* City of Edmonton Bike Plan 2022 presentation to the Board - (2 min) */</p>
<hr />
<div>'''''Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.'''''<br />
<br />
== Bike Edmonton Board Meeting Minutes for January 10, 2022 ==<br />
<br />
Board meetings are open to Bike Edmonton members and the public.<br />
<br />
* Location: [https://meet.google.com/qhz-qnor-riv Google Meet] To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#<br />
* Start Time: 7:00pm<br />
<br />
Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br />
<br />
== Attendance ==<br />
* '''Meeting Chair:''' Roy C<br />
* '''Minute-taker:''' Andi <br />
* '''Food by:''' n/a<br />
* '''Board attendance:''' Byron Vass, Roy Coulthard, Michelle Bourdon, Sarah Rebryna, Keith Heslinga, Matthew Hoyt, Maxine Myre, Mike Enders <br />
* '''Staff attendance:''' Mike Zuege, Chris Chan <br />
* '''Regrets:''' John Fuller<br />
* '''Absent:''' <br />
* '''Guests:'''<br />
<br />
== Call to Order ==<br />
* Meeting called to order by Sarah at 7:06 pm.<br />
<br />
== Logistics for Next Meeting ==<br />
* Date: 16 February 2022<br />
* Location: Google Meet<br />
* Chair: Matt H<br />
* Minute-taker: Andi<br />
* Food by: n/a<br />
<br />
{{Motion<br />
|motion=To move the meeting to February 16, 2022<br />
|first= Matt <br />
|second= Keith<br />
|yes= 8<br />
|no= 1<br />
|abstain= 0<br />
|result= Carried <br />
}}<br />
<br />
== Announcements ==<br />
* Remember to record your [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Member volunteer hours!]<br />
* Extra Board Meeting on Thursday, Jan 20<br />
** hearing from the City of Edmonton re: Bike Plan 2022 forward<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve this January 10 agenda.<br />
|first= Keith<br />
|second= Mike E<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
== Approval of Last Meeting's Minutes ==<br />
{{Motion<br />
|motion=To approve the [[Board Minutes December 2021|December 2021]] minutes.<br />
|first= Matt <br />
|second= Keith<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
== Reports ==<br />
<br />
=== President's Report - Sarah R. (2 mins) ===<br />
* [https://drive.google.com/file/d/1tUGSq0xadYnvEwB_rhKegN8LX-FGT1Lc/view?usp=sharing President's Report]<br />
<br />
=== Executive Director's Report - Mike Züge (10 min) ===<br />
* [https://docs.google.com/document/d/1emt6XU0Z4a3BMIwmPViwzqh-FHf8D-OFPpcGjxfbZIM/edit Executive Director's Report]<br />
* Addition: Clay from the indigenous community in Wetaskiwin has reached out to seek possibility of partnership with Bike Edmonton. He will be following up with an email. <br />
** Mike Z and Molly will be meeting with them in the coming weeks. <br />
** Invite is open to board members and/or AOC Committee<br />
* Question (from Keith): Did the city provide the appendices for the Infrastructure report? <br />
** Not that I am aware of. I will follow up with the city and connect with you via email<br />
* Update (From Michelle) re: CPR/First Aid training<br />
** Shaun and his team are mobile and are available to be on-site at no additional cost<br />
* Question (from Mike E): Do any staff have Naloxone training? <br />
** At this time, we are not aware of any staff who carry or have Naloxone training. We agree to continue this conversation offline and potentially incorporate this in our First Aid training.<br />
<br />
=== Treasurer's Report - Byron V. (2 mins) ===<br />
* [https://docs.google.com/document/d/1SA05AAIuldyZVNb-2HOluORclKmeYGWtaK5WOibIAm0/edit?usp=sharing Treasurer's Report]<br />
* [https://docs.google.com/spreadsheets/d/1Zywu7BWMna8iFuSrDu_rN_KE227l6SbP/edit?usp=sharing&ouid=100151077934120789402&rtpof=true&sd=true November 2021 Budget vs. Actuals]<br />
* Question/Comment (Keith): is this significant over-expense of bike parts partially related to bike part and supplies being purchased in large chunks instead of being spread over time? <br />
** Response: Partially. This is also related to additional costs due to global supply shortages. The budgeted amount was $16, so this is better reviewed on a quarterly and/or annual basis<br />
<br />
=== Executive Committee Report - Sarah R. (2 min) ===<br />
* [https://drive.google.com/file/d/1KiM1iGLda35w3ohubCMPVCyVozJ2nYTU/view?usp=sharing Executive Committee Report]<br />
<br />
=== HR Committee Report - Andi E. (2 min) ===<br />
* [https://docs.google.com/document/d/15ZJAhN9La1BQFgl0b-TnecwtRmS5hG-SwVCSKG7e4sI HR Committee Report]<br />
* [https://docs.google.com/document/d/1NWJJdl-lRS_hfhzqZ3xNe77iG7lFu1hS05Dkshai46s/edit?usp=sharing HR Committee TOR]<br />
<br />
=== Governance Committee Report - Roy C. (2 min) ===<br />
* [https://docs.google.com/document/d/1kb8VUk40j5uvEf4EtkQmCe0-sEjaGD5IIAyuXhe6Y94/edit?usp=sharing Governance Committee Report]<br />
* [https://docs.google.com/document/u/0/d/1jYCdULI2cGg3eQkAtHNs1MEELcsw93W8Ny1EdaNRdNE/edit Governance Committee TOR]<br />
<br />
=== Advocacy & Outreach Committee Report - Keith H. (2 min) ===<br />
* [https://docs.google.com/document/d/1smg3GPbnFzKfzga_eWRznUwewWZ64wJFwnf1K-9RnGM/edit?usp=sharing AOC Report]<br />
* [https://docs.google.com/document/d/1BB9JLADfD3Cf2nlMAyjXFIBEpnPjGSOuWIGOWP-aGOg/edit?usp=sharing AOC TOR]<br />
* Question (Sarah and Andi): Can we clarify about the process for communication outside of the organization? <br />
** Response: The AOC will manage drafting of communications, these will then be presented to the board for approval and then motioned for the President to communicate externally in partnership with the Executive Director. This falls in line with our Official Spokesperson policy in our Bylaws.<br />
<br />
{{Motion<br />
|motion= Amend the AOC TOR Specific Annual Objectives item 3 to read: "Outlines and final drafts communications for the Board approval of annual objectives 1 & 2"<br />
|first= Sarah <br />
|second= Andi <br />
|yes= 8<br />
|no= 0<br />
|abstain= 1<br />
|result= Carried<br />
}}<br />
<br />
=== Finance Committee Report - Byron V. (2 min) ===<br />
* [https://docs.google.com/document/d/1tNUPUjLJAtmPvyPzeYmrsWhD5_m60GotAUblTSfQY0A/edit?usp=sharing Finance Committee Report]<br />
* [https://docs.google.com/document/d/1nmcN2zZA0e8NiornbHf2_9PoEPpTjV-KVQWj6MWJmYI/edit?usp=sharing Finance Committee TOR]<br />
<br />
==== Finance Motions - Byron V. (2 min) ====<br />
* Question (Mike E): Why is the card issued in Coreen's name specifically? <br />
** Response: We need to have physical cards for each shop manager for in-person purchases, and the ED card for online purchases. Servus Credit Union requires that cards be issued in a person's name, as opposed to a role or position. <br />
* Question (Mike E): How often are these cards used, and what is the interest rate? <br />
** Response: We pay off the cards monthly, so we never carry a balance. However, there is a $75/yr annual fee for each card. The Circle Rewards points that we earn each year do cover these fees. <br />
* Question (Keith): What is the plan going forward for shop purchases? Will these be handled for each shop or handled centrally? <br />
** Response: We want to have cards available for each shop manager for necessary purchases. We will be handling purchases for each shop separately. <br />
* Question (Mike E): Is there a credit card policy? <br />
** Response: Not yet. <br />
<br />
{{Motion<br />
|motion= The Executive and Finance Committees recommend to the Board to continue with Servus Credit Union's Circle Rewards Business MasterCard and to cancel the MasterCard in Chris Chan's name and request two new MasterCards from Servus Credit Union in the names of Coreen Shewfelt, South Shop Manager, and Mike Züge (Zuege), Executive Director. <br />
|first= Byron<br />
|second= Mike E<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
{{Motion<br />
|motion= Standing Motion: The Executive and Finance Committees recommend to the Board to delegate authority to the Executive Director, Mike Züge, and Treasurer, Byron Vass, to redeem the Society's MasterCard Circle Rewards for cash back, to be deposited in the high interest general savings bank account, whenever operationally appropriate without need to receive Board approval each time.<br />
|first= Byron<br />
|second= Sarah<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
=== Approval of Reports ===<br />
{{Motion<br />
|motion=To receive and approve the reports and Terms of Reference as presented above.<br />
|first= Sarah<br />
|second= Matt<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
== Current & Completed Business ==<br />
<br />
=== Updates on Action Items From Previous Meeting (1 min)===<br />
* Post [https://drive.google.com/drive/folders/1f0KUSg1pHrQ0d3EGGhHbyaIBYKEIQ_mf?usp=sharing Board Member Intros] to the website <br />
** Purpose of these intros is for these to provide a little bit of 'life' to the Bike Edmonton Website under the Board and Governance page on the site. Ideally a picture and bio. Thought is to have these linked at https://bikeedmonton.ca/about/board <br />
** Board members are asked to check the folder linked above and to fill out and/or update the bios to 2022 folder. <br />
** Sarah is willing to transfer this over to the AOC as part of Outreach. This was a project that was started a few years ago, and has been carried forward. <br />
** Keith as Chair of AOC has accepted that this will be moved to the AOC<br />
<br />
=== Downtown Shop Mural - Sarah R. (2 min) ===<br />
* [https://drive.google.com/file/d/1W4NX1VgtC-N4OZWCIZffcaZUJgdEaQE1/view?usp=sharing Mural Sponsorship Package for Board approval]<br />
<br />
* Pending update to this package which will include fillable fields on the last page. <br />
<br />
* Suggestion (Mike E): Include image parameters in email correspondence<br />
** Response: Yes, this is the plan in pursuant email communications.<br />
<br />
* Recognition (Keith): I would like to recognize Sarah's efforts in putting this package together, as her ongoing work with this project<br />
<br />
{{Motion<br />
|motion= That the board approve the Mural Sponsorship package as presented for external distribution by the President and Executive Director, with further instruction pending for members to share within their networks. <br />
|first= Sarah<br />
|second= Mike E<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
=== Membership Drive - Keith H. (2 min)===<br />
*[https://docs.google.com/document/d/1rXsTlAMKqVAHX1xridXumP-hBcfs9w0pDnAqRNuA3-I/edit?usp=sharing 2022 Membership Engagement - Renewal Ask]<br />
<br />
* Ideally this email will go out on Jan 14. Should this email go out after Jan 14, when the message will be amended to change the CoE meeting. <br />
{{Motion<br />
|motion= The AOC moves that the Board approve the membership drive communication as presented, for the President and Executive Director to distribute to our email lists by 14 Jan 2022. <br />
|first= Keith <br />
|second= Matt H<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
== New Business ==<br />
<br />
=== City of Edmonton Bike Plan 2022 presentation to the Board - (2 min) ===<br />
* Two City of Edmonton employees will present to the Board on January 20, 2022 at 6pm<br />
<br />
* Question (Sarah): I recall that there was an internal working document for questions. Was that ever shared with Staff? <br />
** Response: Not yet. We will share this document with Mike Z and he can share with staff to add their questions. <br />
** [https://docs.google.com/document/d/1gonI5TLnXl2_l8F6FolAKN8CaXo0pBXKxgesHHMKPTs/edit Questions for COE Bike Plan Internal document]<br />
<br />
=== Board Google Drive Training - Sarah R. (2 min) ===<br />
* Sarah would like to schedule a Google Drive training meeting with the Board<br />
* will be scheduled via email sometime in the next few weeks.<br />
<br />
== <i>In Camera</i> Session ==<br />
{{Motion<br />
|motion=To move <i>in camera</i>.<br />
|first= Sarah<br />
|second= Matt<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
<br />
{{Motion<br />
|motion=To move <i>out of camera</i> discussion.<br />
|first= Byron<br />
|second= Keith<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
== Board Volunteer Hour Tracking - ALL BOARD (1 min) ==<br />
* [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Volunteer Hour Tracking Sheet]<br />
<br />
== Adjournment ==<br />
Meeting adjourned by Roy at 9:34 pm<br />
<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2022&diff=6020Board Minutes January 20222022-01-14T07:47:21Z<p>Sarah.rebryna: /* Finance Motions - Byron V. (2 min) */</p>
<hr />
<div>'''''Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.'''''<br />
<br />
== Bike Edmonton Board Meeting Minutes for January 10, 2022 ==<br />
<br />
Board meetings are open to Bike Edmonton members and the public.<br />
<br />
* Location: [https://meet.google.com/qhz-qnor-riv Google Meet] To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#<br />
* Start Time: 7:00pm<br />
<br />
Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br />
<br />
== Attendance ==<br />
* '''Meeting Chair:''' Roy C<br />
* '''Minute-taker:''' Andi <br />
* '''Food by:''' n/a<br />
* '''Board attendance:''' Byron Vass, Roy Coulthard, Michelle Bourdon, Sarah Rebryna, Keith Heslinga, Matthew Hoyt, Maxine Myre, Mike Enders <br />
* '''Staff attendance:''' Mike Zuege, Chris Chan <br />
* '''Regrets:''' John Fuller<br />
* '''Absent:''' <br />
* '''Guests:'''<br />
<br />
== Call to Order ==<br />
* Meeting called to order by Sarah at 7:06 pm.<br />
<br />
== Logistics for Next Meeting ==<br />
* Date: 16 February 2022<br />
* Location: Google Meet<br />
* Chair: Matt H<br />
* Minute-taker: Andi<br />
* Food by: n/a<br />
<br />
{{Motion<br />
|motion=To move the meeting to February 16, 2022<br />
|first= Matt <br />
|second= Keith<br />
|yes= 8<br />
|no= 1<br />
|abstain= 0<br />
|result= Carried <br />
}}<br />
<br />
== Announcements ==<br />
* Remember to record your [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Member volunteer hours!]<br />
* Extra Board Meeting on Thursday, Jan 20<br />
** hearing from the City of Edmonton re: Bike Plan 2022 forward<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve this January 10 agenda.<br />
|first= Keith<br />
|second= Mike E<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
== Approval of Last Meeting's Minutes ==<br />
{{Motion<br />
|motion=To approve the [[Board Minutes December 2021|December 2021]] minutes.<br />
|first= Matt <br />
|second= Keith<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
== Reports ==<br />
<br />
=== President's Report - Sarah R. (2 mins) ===<br />
* [https://drive.google.com/file/d/1tUGSq0xadYnvEwB_rhKegN8LX-FGT1Lc/view?usp=sharing President's Report]<br />
<br />
=== Executive Director's Report - Mike Züge (10 min) ===<br />
* [https://docs.google.com/document/d/1emt6XU0Z4a3BMIwmPViwzqh-FHf8D-OFPpcGjxfbZIM/edit Executive Director's Report]<br />
* Addition: Clay from the indigenous community in Wetaskiwin has reached out to seek possibility of partnership with Bike Edmonton. He will be following up with an email. <br />
** Mike Z and Molly will be meeting with them in the coming weeks. <br />
** Invite is open to board members and/or AOC Committee<br />
* Question (from Keith): Did the city provide the appendices for the Infrastructure report? <br />
** Not that I am aware of. I will follow up with the city and connect with you via email<br />
* Update (From Michelle) re: CPR/First Aid training<br />
** Shaun and his team are mobile and are available to be on-site at no additional cost<br />
* Question (from Mike E): Do any staff have Naloxone training? <br />
** At this time, we are not aware of any staff who carry or have Naloxone training. We agree to continue this conversation offline and potentially incorporate this in our First Aid training.<br />
<br />
=== Treasurer's Report - Byron V. (2 mins) ===<br />
* [https://docs.google.com/document/d/1SA05AAIuldyZVNb-2HOluORclKmeYGWtaK5WOibIAm0/edit?usp=sharing Treasurer's Report]<br />
* [https://docs.google.com/spreadsheets/d/1Zywu7BWMna8iFuSrDu_rN_KE227l6SbP/edit?usp=sharing&ouid=100151077934120789402&rtpof=true&sd=true November 2021 Budget vs. Actuals]<br />
* Question/Comment (Keith): is this significant over-expense of bike parts partially related to bike part and supplies being purchased in large chunks instead of being spread over time? <br />
** Response: Partially. This is also related to additional costs due to global supply shortages. The budgeted amount was $16, so this is better reviewed on a quarterly and/or annual basis<br />
<br />
=== Executive Committee Report - Sarah R. (2 min) ===<br />
* [https://drive.google.com/file/d/1KiM1iGLda35w3ohubCMPVCyVozJ2nYTU/view?usp=sharing Executive Committee Report]<br />
<br />
=== HR Committee Report - Andi E. (2 min) ===<br />
* [https://docs.google.com/document/d/15ZJAhN9La1BQFgl0b-TnecwtRmS5hG-SwVCSKG7e4sI HR Committee Report]<br />
* [https://docs.google.com/document/d/1NWJJdl-lRS_hfhzqZ3xNe77iG7lFu1hS05Dkshai46s/edit?usp=sharing HR Committee TOR]<br />
<br />
=== Governance Committee Report - Roy C. (2 min) ===<br />
* [https://docs.google.com/document/d/1kb8VUk40j5uvEf4EtkQmCe0-sEjaGD5IIAyuXhe6Y94/edit?usp=sharing Governance Committee Report]<br />
* [https://docs.google.com/document/u/0/d/1jYCdULI2cGg3eQkAtHNs1MEELcsw93W8Ny1EdaNRdNE/edit Governance Committee TOR]<br />
<br />
=== Advocacy & Outreach Committee Report - Keith H. (2 min) ===<br />
* [https://docs.google.com/document/d/1smg3GPbnFzKfzga_eWRznUwewWZ64wJFwnf1K-9RnGM/edit?usp=sharing AOC Report]<br />
* [https://docs.google.com/document/d/1BB9JLADfD3Cf2nlMAyjXFIBEpnPjGSOuWIGOWP-aGOg/edit?usp=sharing AOC TOR]<br />
* Question (Sarah and Andi): Can we clarify about the process for communication outside of the organization? <br />
** Response: The AOC will manage drafting of communications, these will then be presented to the board for approval and then motioned for the President to communicate externally in partnership with the Executive Director. This falls in line with our Official Spokesperson policy in our Bylaws.<br />
<br />
{{Motion<br />
|motion= Amend the AOC TOR Specific Annual Objectives item 3 to read: "Outlines and final drafts communications for the Board approval of annual objectives 1 & 2"<br />
|first= Sarah <br />
|second= Andi <br />
|yes= 8<br />
|no= 0<br />
|abstain= 1<br />
|result= Carried<br />
}}<br />
<br />
=== Finance Committee Report - Byron V. (2 min) ===<br />
* [https://docs.google.com/document/d/1tNUPUjLJAtmPvyPzeYmrsWhD5_m60GotAUblTSfQY0A/edit?usp=sharing Finance Committee Report]<br />
* [https://docs.google.com/document/d/1nmcN2zZA0e8NiornbHf2_9PoEPpTjV-KVQWj6MWJmYI/edit?usp=sharing Finance Committee TOR]<br />
<br />
==== Finance Motions - Byron V. (2 min) ====<br />
* Question (Mike E): Why is the card issued in Coreen's name specifically? <br />
** Response: We need to have physical cards for each shop manager for in-person purchases, and the ED card for online purchases. Servus Credit Union requires that cards be issued in a person's name, as opposed to a role or position. <br />
* Question (Mike E): How often are these cards used, and what is the interest rate? <br />
** Response: We pay off the cards monthly, so we never carry a balance. However, there is a $75/yr annual fee for each card. The Circle Rewards points that we earn each year do cover these fees. <br />
* Question (Keith): What is the plan going forward for shop purchases? Will these be handled for each shop or handled centrally? <br />
** Response: We want to have cards available for each shop manager for necessary purchases. We will be handling purchases for each shop separately. <br />
* Question (Mike E): Is there a credit card policy? <br />
** Response: Not yet. <br />
<br />
{{Motion<br />
|motion= The Executive and Finance Committees recommend to the Board to continue with Servus Credit Union's Circle Rewards Business MasterCard and to cancel the MasterCard in Chris Chan's name and request two new MasterCards from Servus Credit Union in the names of Coreen Shewfelt, South Shop Manager, and Mike Züge (Zuege), Executive Director. <br />
|first= Byron<br />
|second= Mike E<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
{{Motion<br />
|motion= Standing Motion: The Executive and Finance Committees recommend to the Board to delegate authority to the Executive Director, Mike Züge, and Treasurer, Byron Vass, to redeem the Society's MasterCard Circle Rewards for cash back, to be deposited in the high interest general savings bank account, whenever operationally appropriate without need to receive Board approval each time.<br />
|first= Byron<br />
|second= Sarah<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
=== Approval of Reports ===<br />
{{Motion<br />
|motion=To receive and approve the reports and Terms of Reference as presented above.<br />
|first= Sarah<br />
|second= Matt<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
== Current & Completed Business ==<br />
<br />
=== Updates on Action Items From Previous Meeting (1 min)===<br />
* Post [https://drive.google.com/drive/folders/1f0KUSg1pHrQ0d3EGGhHbyaIBYKEIQ_mf?usp=sharing Board Member Intros] to the website <br />
** Purpose of these intros is for these to provide a little bit of 'life' to the Bike Edmonton Website under the Board and Governance page on the site. Ideally a picture and bio. Thought is to have these linked at https://bikeedmonton.ca/about/board <br />
** Board members are asked to check the folder linked above and to fill out and/or update the bios to 2022 folder. <br />
** Sarah is willing to transfer this over to the AOC as part of Outreach. This was a project that was started a few years ago, and has been carried forward. <br />
** Keith as Chair of AOC has accepted that this will be moved to the AOC<br />
<br />
=== Downtown Shop Mural - Sarah R. (2 min) ===<br />
* [https://drive.google.com/file/d/1W4NX1VgtC-N4OZWCIZffcaZUJgdEaQE1/view?usp=sharing Mural Sponsorship Package for Board approval]<br />
<br />
* Pending update to this package which will include fillable fields on the last page. <br />
<br />
* Suggestion (Mike E): Include image parameters in email correspondence<br />
** Response: Yes, this is the plan in pursuant email communications.<br />
<br />
* Recognition (Keith): I would like to recognize Sarah's efforts in putting this package together, as her ongoing work with this project<br />
<br />
{{Motion<br />
|motion= That the board approve the Mural Sponsorship package as presented for external distribution by the President and Executive Director, with further instruction pending for members to share within their networks. <br />
|first= Sarah<br />
|second= Mike E<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
=== Membership Drive - Keith H. (2 min)===<br />
*[https://docs.google.com/document/d/1rXsTlAMKqVAHX1xridXumP-hBcfs9w0pDnAqRNuA3-I/edit?usp=sharing 2022 Membership Engagement - Renewal Ask]<br />
<br />
* Ideally this email will go out on Jan 14. Should this email go out after Jan 14, when the message will be amended to change the CoE meeting. <br />
{{Motion<br />
|motion= The AOC moves that the Board approve the membership drive communication as presented, for the President and Executive Director to distribute to our email lists by 14 Jan 2022. <br />
|first= Keith <br />
|second= Matt H<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
== New Business ==<br />
<br />
=== City of Edmonton Bike Plan 2022 presentation to the Board - (2 min) ===<br />
* Two City of Edmonton employees will present to the Board on January 20, 2022 at 6pm<br />
<br />
* Question (Sarah): I recall that there was an internal working document for questions. Was that ever shared with Staff? <br />
** Response: Not yet. We will share this document with Mike Z and he can share with staff to add their questions. <br />
** [https://docs.google.com/document/d/1gonI5TLnXl2_l8F6FolAKN8CaXo0pBXKxgesHHMKPTs/edit Questions for COE Bike Plan Internal document]<br />
<br />
<br />
{{Motion<br />
|motion= <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
=== Board Google Drive Training - Sarah R. (2 min) ===<br />
* Sarah would like to schedule a Google Drive training meeting with the Board<br />
* will be scheduled via email sometime in the next few weeks.<br />
<br />
== <i>In Camera</i> Session ==<br />
{{Motion<br />
|motion=To move <i>in camera</i>.<br />
|first= Sarah<br />
|second= Matt<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
<br />
{{Motion<br />
|motion=To move <i>out of camera</i> discussion.<br />
|first= Byron<br />
|second= Keith<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
== Board Volunteer Hour Tracking - ALL BOARD (1 min) ==<br />
* [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Volunteer Hour Tracking Sheet]<br />
<br />
== Adjournment ==<br />
Meeting adjourned by Roy at 9:34 pm<br />
<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2022&diff=6019Board Minutes January 20222022-01-14T07:46:55Z<p>Sarah.rebryna: /* Finance Motions - Byron V. (2 min) */</p>
<hr />
<div>'''''Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.'''''<br />
<br />
== Bike Edmonton Board Meeting Minutes for January 10, 2022 ==<br />
<br />
Board meetings are open to Bike Edmonton members and the public.<br />
<br />
* Location: [https://meet.google.com/qhz-qnor-riv Google Meet] To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#<br />
* Start Time: 7:00pm<br />
<br />
Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br />
<br />
== Attendance ==<br />
* '''Meeting Chair:''' Roy C<br />
* '''Minute-taker:''' Andi <br />
* '''Food by:''' n/a<br />
* '''Board attendance:''' Byron Vass, Roy Coulthard, Michelle Bourdon, Sarah Rebryna, Keith Heslinga, Matthew Hoyt, Maxine Myre, Mike Enders <br />
* '''Staff attendance:''' Mike Zuege, Chris Chan <br />
* '''Regrets:''' John Fuller<br />
* '''Absent:''' <br />
* '''Guests:'''<br />
<br />
== Call to Order ==<br />
* Meeting called to order by Sarah at 7:06 pm.<br />
<br />
== Logistics for Next Meeting ==<br />
* Date: 16 February 2022<br />
* Location: Google Meet<br />
* Chair: Matt H<br />
* Minute-taker: Andi<br />
* Food by: n/a<br />
<br />
{{Motion<br />
|motion=To move the meeting to February 16, 2022<br />
|first= Matt <br />
|second= Keith<br />
|yes= 8<br />
|no= 1<br />
|abstain= 0<br />
|result= Carried <br />
}}<br />
<br />
== Announcements ==<br />
* Remember to record your [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Member volunteer hours!]<br />
* Extra Board Meeting on Thursday, Jan 20<br />
** hearing from the City of Edmonton re: Bike Plan 2022 forward<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve this January 10 agenda.<br />
|first= Keith<br />
|second= Mike E<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
== Approval of Last Meeting's Minutes ==<br />
{{Motion<br />
|motion=To approve the [[Board Minutes December 2021|December 2021]] minutes.<br />
|first= Matt <br />
|second= Keith<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
== Reports ==<br />
<br />
=== President's Report - Sarah R. (2 mins) ===<br />
* [https://drive.google.com/file/d/1tUGSq0xadYnvEwB_rhKegN8LX-FGT1Lc/view?usp=sharing President's Report]<br />
<br />
=== Executive Director's Report - Mike Züge (10 min) ===<br />
* [https://docs.google.com/document/d/1emt6XU0Z4a3BMIwmPViwzqh-FHf8D-OFPpcGjxfbZIM/edit Executive Director's Report]<br />
* Addition: Clay from the indigenous community in Wetaskiwin has reached out to seek possibility of partnership with Bike Edmonton. He will be following up with an email. <br />
** Mike Z and Molly will be meeting with them in the coming weeks. <br />
** Invite is open to board members and/or AOC Committee<br />
* Question (from Keith): Did the city provide the appendices for the Infrastructure report? <br />
** Not that I am aware of. I will follow up with the city and connect with you via email<br />
* Update (From Michelle) re: CPR/First Aid training<br />
** Shaun and his team are mobile and are available to be on-site at no additional cost<br />
* Question (from Mike E): Do any staff have Naloxone training? <br />
** At this time, we are not aware of any staff who carry or have Naloxone training. We agree to continue this conversation offline and potentially incorporate this in our First Aid training.<br />
<br />
=== Treasurer's Report - Byron V. (2 mins) ===<br />
* [https://docs.google.com/document/d/1SA05AAIuldyZVNb-2HOluORclKmeYGWtaK5WOibIAm0/edit?usp=sharing Treasurer's Report]<br />
* [https://docs.google.com/spreadsheets/d/1Zywu7BWMna8iFuSrDu_rN_KE227l6SbP/edit?usp=sharing&ouid=100151077934120789402&rtpof=true&sd=true November 2021 Budget vs. Actuals]<br />
* Question/Comment (Keith): is this significant over-expense of bike parts partially related to bike part and supplies being purchased in large chunks instead of being spread over time? <br />
** Response: Partially. This is also related to additional costs due to global supply shortages. The budgeted amount was $16, so this is better reviewed on a quarterly and/or annual basis<br />
<br />
=== Executive Committee Report - Sarah R. (2 min) ===<br />
* [https://drive.google.com/file/d/1KiM1iGLda35w3ohubCMPVCyVozJ2nYTU/view?usp=sharing Executive Committee Report]<br />
<br />
=== HR Committee Report - Andi E. (2 min) ===<br />
* [https://docs.google.com/document/d/15ZJAhN9La1BQFgl0b-TnecwtRmS5hG-SwVCSKG7e4sI HR Committee Report]<br />
* [https://docs.google.com/document/d/1NWJJdl-lRS_hfhzqZ3xNe77iG7lFu1hS05Dkshai46s/edit?usp=sharing HR Committee TOR]<br />
<br />
=== Governance Committee Report - Roy C. (2 min) ===<br />
* [https://docs.google.com/document/d/1kb8VUk40j5uvEf4EtkQmCe0-sEjaGD5IIAyuXhe6Y94/edit?usp=sharing Governance Committee Report]<br />
* [https://docs.google.com/document/u/0/d/1jYCdULI2cGg3eQkAtHNs1MEELcsw93W8Ny1EdaNRdNE/edit Governance Committee TOR]<br />
<br />
=== Advocacy & Outreach Committee Report - Keith H. (2 min) ===<br />
* [https://docs.google.com/document/d/1smg3GPbnFzKfzga_eWRznUwewWZ64wJFwnf1K-9RnGM/edit?usp=sharing AOC Report]<br />
* [https://docs.google.com/document/d/1BB9JLADfD3Cf2nlMAyjXFIBEpnPjGSOuWIGOWP-aGOg/edit?usp=sharing AOC TOR]<br />
* Question (Sarah and Andi): Can we clarify about the process for communication outside of the organization? <br />
** Response: The AOC will manage drafting of communications, these will then be presented to the board for approval and then motioned for the President to communicate externally in partnership with the Executive Director. This falls in line with our Official Spokesperson policy in our Bylaws.<br />
<br />
{{Motion<br />
|motion= Amend the AOC TOR Specific Annual Objectives item 3 to read: "Outlines and final drafts communications for the Board approval of annual objectives 1 & 2"<br />
|first= Sarah <br />
|second= Andi <br />
|yes= 8<br />
|no= 0<br />
|abstain= 1<br />
|result= Carried<br />
}}<br />
<br />
=== Finance Committee Report - Byron V. (2 min) ===<br />
* [https://docs.google.com/document/d/1tNUPUjLJAtmPvyPzeYmrsWhD5_m60GotAUblTSfQY0A/edit?usp=sharing Finance Committee Report]<br />
* [https://docs.google.com/document/d/1nmcN2zZA0e8NiornbHf2_9PoEPpTjV-KVQWj6MWJmYI/edit?usp=sharing Finance Committee TOR]<br />
<br />
==== Finance Motions - Byron V. (2 min) ====<br />
* Question (Mike E): Why is the card issued in Coreen's name specifically? <br />
** Response: We need to have physical cards for each shop manager for in-person purchases, and the ED card for online purchases. Servus Credit Union requires that cards be issued in a person's name, as opposed to a role or position. <br />
* Question (Mike E): How often are these cards used, and what is the interest rate? <br />
** Response: We pay off the cards monthly, so we never carry a balance. However, there is a $75/yr annual fee for each card. The Circle Rewards points that we earn each year do cover these fees. <br />
* Question (Keith): What is the plan going forward for shop purchases? Will these be handled for each shop or handled centrally? <br />
** Response: We want to have cards available for each shop manager for necessary purchases. We will be handling purchases for each shop separately. <br />
* Question (Mike E): Is there a credit card policy? <br />
** Response: Not yet. <br />
<br />
{{Motion<br />
|motion= The Executive and Finance Committees recommend to the Board to continue with Servus Credit Union's Circle Rewards Business MasterCard and to cancel the MasterCard in Chris Chan's name and request two new MasterCards from Servus Credit Union in the names of Coreen Shewfelt, South Shop Manager, and Mike Züge (Zuege), Executive Director. <br />
|first= Byron<br />
|second= Mike E<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
{{Motion<br />
|motion= Standing Motion: The Executive and Finance Committees recommend to the Board to delegate authority to the Executive Director, Mike Züge, and Treasurer, Byron Vass, to redeem the Society's MasterCard Circle Rewards for cash back, to be deposited in the high interest general bank account, whenever operationally appropriate without need to receive Board approval each time.<br />
|first= Byron<br />
|second= Sarah<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
=== Approval of Reports ===<br />
{{Motion<br />
|motion=To receive and approve the reports and Terms of Reference as presented above.<br />
|first= Sarah<br />
|second= Matt<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
== Current & Completed Business ==<br />
<br />
=== Updates on Action Items From Previous Meeting (1 min)===<br />
* Post [https://drive.google.com/drive/folders/1f0KUSg1pHrQ0d3EGGhHbyaIBYKEIQ_mf?usp=sharing Board Member Intros] to the website <br />
** Purpose of these intros is for these to provide a little bit of 'life' to the Bike Edmonton Website under the Board and Governance page on the site. Ideally a picture and bio. Thought is to have these linked at https://bikeedmonton.ca/about/board <br />
** Board members are asked to check the folder linked above and to fill out and/or update the bios to 2022 folder. <br />
** Sarah is willing to transfer this over to the AOC as part of Outreach. This was a project that was started a few years ago, and has been carried forward. <br />
** Keith as Chair of AOC has accepted that this will be moved to the AOC<br />
<br />
=== Downtown Shop Mural - Sarah R. (2 min) ===<br />
* [https://drive.google.com/file/d/1W4NX1VgtC-N4OZWCIZffcaZUJgdEaQE1/view?usp=sharing Mural Sponsorship Package for Board approval]<br />
<br />
* Pending update to this package which will include fillable fields on the last page. <br />
<br />
* Suggestion (Mike E): Include image parameters in email correspondence<br />
** Response: Yes, this is the plan in pursuant email communications.<br />
<br />
* Recognition (Keith): I would like to recognize Sarah's efforts in putting this package together, as her ongoing work with this project<br />
<br />
{{Motion<br />
|motion= That the board approve the Mural Sponsorship package as presented for external distribution by the President and Executive Director, with further instruction pending for members to share within their networks. <br />
|first= Sarah<br />
|second= Mike E<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
=== Membership Drive - Keith H. (2 min)===<br />
*[https://docs.google.com/document/d/1rXsTlAMKqVAHX1xridXumP-hBcfs9w0pDnAqRNuA3-I/edit?usp=sharing 2022 Membership Engagement - Renewal Ask]<br />
<br />
* Ideally this email will go out on Jan 14. Should this email go out after Jan 14, when the message will be amended to change the CoE meeting. <br />
{{Motion<br />
|motion= The AOC moves that the Board approve the membership drive communication as presented, for the President and Executive Director to distribute to our email lists by 14 Jan 2022. <br />
|first= Keith <br />
|second= Matt H<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
== New Business ==<br />
<br />
=== City of Edmonton Bike Plan 2022 presentation to the Board - (2 min) ===<br />
* Two City of Edmonton employees will present to the Board on January 20, 2022 at 6pm<br />
<br />
* Question (Sarah): I recall that there was an internal working document for questions. Was that ever shared with Staff? <br />
** Response: Not yet. We will share this document with Mike Z and he can share with staff to add their questions. <br />
** [https://docs.google.com/document/d/1gonI5TLnXl2_l8F6FolAKN8CaXo0pBXKxgesHHMKPTs/edit Questions for COE Bike Plan Internal document]<br />
<br />
<br />
{{Motion<br />
|motion= <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
=== Board Google Drive Training - Sarah R. (2 min) ===<br />
* Sarah would like to schedule a Google Drive training meeting with the Board<br />
* will be scheduled via email sometime in the next few weeks.<br />
<br />
== <i>In Camera</i> Session ==<br />
{{Motion<br />
|motion=To move <i>in camera</i>.<br />
|first= Sarah<br />
|second= Matt<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
<br />
{{Motion<br />
|motion=To move <i>out of camera</i> discussion.<br />
|first= Byron<br />
|second= Keith<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
== Board Volunteer Hour Tracking - ALL BOARD (1 min) ==<br />
* [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Volunteer Hour Tracking Sheet]<br />
<br />
== Adjournment ==<br />
Meeting adjourned by Roy at 9:34 pm<br />
<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2022&diff=6018Board Minutes January 20222022-01-14T07:46:20Z<p>Sarah.rebryna: /* Finance Motions - Byron V. (2 min) */</p>
<hr />
<div>'''''Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.'''''<br />
<br />
== Bike Edmonton Board Meeting Minutes for January 10, 2022 ==<br />
<br />
Board meetings are open to Bike Edmonton members and the public.<br />
<br />
* Location: [https://meet.google.com/qhz-qnor-riv Google Meet] To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#<br />
* Start Time: 7:00pm<br />
<br />
Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br />
<br />
== Attendance ==<br />
* '''Meeting Chair:''' Roy C<br />
* '''Minute-taker:''' Andi <br />
* '''Food by:''' n/a<br />
* '''Board attendance:''' Byron Vass, Roy Coulthard, Michelle Bourdon, Sarah Rebryna, Keith Heslinga, Matthew Hoyt, Maxine Myre, Mike Enders <br />
* '''Staff attendance:''' Mike Zuege, Chris Chan <br />
* '''Regrets:''' John Fuller<br />
* '''Absent:''' <br />
* '''Guests:'''<br />
<br />
== Call to Order ==<br />
* Meeting called to order by Sarah at 7:06 pm.<br />
<br />
== Logistics for Next Meeting ==<br />
* Date: 16 February 2022<br />
* Location: Google Meet<br />
* Chair: Matt H<br />
* Minute-taker: Andi<br />
* Food by: n/a<br />
<br />
{{Motion<br />
|motion=To move the meeting to February 16, 2022<br />
|first= Matt <br />
|second= Keith<br />
|yes= 8<br />
|no= 1<br />
|abstain= 0<br />
|result= Carried <br />
}}<br />
<br />
== Announcements ==<br />
* Remember to record your [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Member volunteer hours!]<br />
* Extra Board Meeting on Thursday, Jan 20<br />
** hearing from the City of Edmonton re: Bike Plan 2022 forward<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve this January 10 agenda.<br />
|first= Keith<br />
|second= Mike E<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
== Approval of Last Meeting's Minutes ==<br />
{{Motion<br />
|motion=To approve the [[Board Minutes December 2021|December 2021]] minutes.<br />
|first= Matt <br />
|second= Keith<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
== Reports ==<br />
<br />
=== President's Report - Sarah R. (2 mins) ===<br />
* [https://drive.google.com/file/d/1tUGSq0xadYnvEwB_rhKegN8LX-FGT1Lc/view?usp=sharing President's Report]<br />
<br />
=== Executive Director's Report - Mike Züge (10 min) ===<br />
* [https://docs.google.com/document/d/1emt6XU0Z4a3BMIwmPViwzqh-FHf8D-OFPpcGjxfbZIM/edit Executive Director's Report]<br />
* Addition: Clay from the indigenous community in Wetaskiwin has reached out to seek possibility of partnership with Bike Edmonton. He will be following up with an email. <br />
** Mike Z and Molly will be meeting with them in the coming weeks. <br />
** Invite is open to board members and/or AOC Committee<br />
* Question (from Keith): Did the city provide the appendices for the Infrastructure report? <br />
** Not that I am aware of. I will follow up with the city and connect with you via email<br />
* Update (From Michelle) re: CPR/First Aid training<br />
** Shaun and his team are mobile and are available to be on-site at no additional cost<br />
* Question (from Mike E): Do any staff have Naloxone training? <br />
** At this time, we are not aware of any staff who carry or have Naloxone training. We agree to continue this conversation offline and potentially incorporate this in our First Aid training.<br />
<br />
=== Treasurer's Report - Byron V. (2 mins) ===<br />
* [https://docs.google.com/document/d/1SA05AAIuldyZVNb-2HOluORclKmeYGWtaK5WOibIAm0/edit?usp=sharing Treasurer's Report]<br />
* [https://docs.google.com/spreadsheets/d/1Zywu7BWMna8iFuSrDu_rN_KE227l6SbP/edit?usp=sharing&ouid=100151077934120789402&rtpof=true&sd=true November 2021 Budget vs. Actuals]<br />
* Question/Comment (Keith): is this significant over-expense of bike parts partially related to bike part and supplies being purchased in large chunks instead of being spread over time? <br />
** Response: Partially. This is also related to additional costs due to global supply shortages. The budgeted amount was $16, so this is better reviewed on a quarterly and/or annual basis<br />
<br />
=== Executive Committee Report - Sarah R. (2 min) ===<br />
* [https://drive.google.com/file/d/1KiM1iGLda35w3ohubCMPVCyVozJ2nYTU/view?usp=sharing Executive Committee Report]<br />
<br />
=== HR Committee Report - Andi E. (2 min) ===<br />
* [https://docs.google.com/document/d/15ZJAhN9La1BQFgl0b-TnecwtRmS5hG-SwVCSKG7e4sI HR Committee Report]<br />
* [https://docs.google.com/document/d/1NWJJdl-lRS_hfhzqZ3xNe77iG7lFu1hS05Dkshai46s/edit?usp=sharing HR Committee TOR]<br />
<br />
=== Governance Committee Report - Roy C. (2 min) ===<br />
* [https://docs.google.com/document/d/1kb8VUk40j5uvEf4EtkQmCe0-sEjaGD5IIAyuXhe6Y94/edit?usp=sharing Governance Committee Report]<br />
* [https://docs.google.com/document/u/0/d/1jYCdULI2cGg3eQkAtHNs1MEELcsw93W8Ny1EdaNRdNE/edit Governance Committee TOR]<br />
<br />
=== Advocacy & Outreach Committee Report - Keith H. (2 min) ===<br />
* [https://docs.google.com/document/d/1smg3GPbnFzKfzga_eWRznUwewWZ64wJFwnf1K-9RnGM/edit?usp=sharing AOC Report]<br />
* [https://docs.google.com/document/d/1BB9JLADfD3Cf2nlMAyjXFIBEpnPjGSOuWIGOWP-aGOg/edit?usp=sharing AOC TOR]<br />
* Question (Sarah and Andi): Can we clarify about the process for communication outside of the organization? <br />
** Response: The AOC will manage drafting of communications, these will then be presented to the board for approval and then motioned for the President to communicate externally in partnership with the Executive Director. This falls in line with our Official Spokesperson policy in our Bylaws.<br />
<br />
{{Motion<br />
|motion= Amend the AOC TOR Specific Annual Objectives item 3 to read: "Outlines and final drafts communications for the Board approval of annual objectives 1 & 2"<br />
|first= Sarah <br />
|second= Andi <br />
|yes= 8<br />
|no= 0<br />
|abstain= 1<br />
|result= Carried<br />
}}<br />
<br />
=== Finance Committee Report - Byron V. (2 min) ===<br />
* [https://docs.google.com/document/d/1tNUPUjLJAtmPvyPzeYmrsWhD5_m60GotAUblTSfQY0A/edit?usp=sharing Finance Committee Report]<br />
* [https://docs.google.com/document/d/1nmcN2zZA0e8NiornbHf2_9PoEPpTjV-KVQWj6MWJmYI/edit?usp=sharing Finance Committee TOR]<br />
<br />
==== Finance Motions - Byron V. (2 min) ====<br />
* Question (Mike E): Why is the card issued in Coreen's name specifically? <br />
** Response: We need to have physical cards for each shop manager for in-person purchases, and the ED card for online purchases. Servus Credit Union requires that cards be issued in a person's name, as opposed to a role or position. <br />
* Question (Mike E): How often are these cards used, and what is the interest rate? <br />
** Response: We pay off the cards monthly, so we never carry a balance. However, there is a $75/yr annual fee for each card. The Circle Rewards points that we earn each year do cover these fees. <br />
* Question (Keith): What is the plan going forward for shop purchases? Will these be handled for each shop or handled centrally? <br />
** Response: We want to have cards available for each shop manager for necessary purchases. We will be handling purchases for each shop separately. <br />
* Question (Mike E): Is there a credit card policy? <br />
** Response: Not yet. <br />
<br />
{{Motion<br />
|motion= The Executive and Finance Committees recommend to the Board to continue with Servus Credit Union's Circle Rewards Business MasterCard and to cancel the MasterCard in Chris Chan's name and request two new MasterCards from Servus Credit Union in the names of Coreen Shewfelt, South Shop Manager, and Mike Zuege, Executive Director. <br />
|first= Byron<br />
|second= Mike E<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
{{Motion<br />
|motion= Standing Motion: The Executive and Finance Committees recommend to the Board to delegate authority to the Executive Director, Mike Züge, and Treasurer, Byron Vass, to redeem the Society's MasterCard Circle Rewards for cash back, to be deposited in the high interest general bank account, whenever operationally appropriate without need to receive Board approval each time.<br />
|first= Byron<br />
|second= Sarah<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
=== Approval of Reports ===<br />
{{Motion<br />
|motion=To receive and approve the reports and Terms of Reference as presented above.<br />
|first= Sarah<br />
|second= Matt<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
== Current & Completed Business ==<br />
<br />
=== Updates on Action Items From Previous Meeting (1 min)===<br />
* Post [https://drive.google.com/drive/folders/1f0KUSg1pHrQ0d3EGGhHbyaIBYKEIQ_mf?usp=sharing Board Member Intros] to the website <br />
** Purpose of these intros is for these to provide a little bit of 'life' to the Bike Edmonton Website under the Board and Governance page on the site. Ideally a picture and bio. Thought is to have these linked at https://bikeedmonton.ca/about/board <br />
** Board members are asked to check the folder linked above and to fill out and/or update the bios to 2022 folder. <br />
** Sarah is willing to transfer this over to the AOC as part of Outreach. This was a project that was started a few years ago, and has been carried forward. <br />
** Keith as Chair of AOC has accepted that this will be moved to the AOC<br />
<br />
=== Downtown Shop Mural - Sarah R. (2 min) ===<br />
* [https://drive.google.com/file/d/1W4NX1VgtC-N4OZWCIZffcaZUJgdEaQE1/view?usp=sharing Mural Sponsorship Package for Board approval]<br />
<br />
* Pending update to this package which will include fillable fields on the last page. <br />
<br />
* Suggestion (Mike E): Include image parameters in email correspondence<br />
** Response: Yes, this is the plan in pursuant email communications.<br />
<br />
* Recognition (Keith): I would like to recognize Sarah's efforts in putting this package together, as her ongoing work with this project<br />
<br />
{{Motion<br />
|motion= That the board approve the Mural Sponsorship package as presented for external distribution by the President and Executive Director, with further instruction pending for members to share within their networks. <br />
|first= Sarah<br />
|second= Mike E<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
=== Membership Drive - Keith H. (2 min)===<br />
*[https://docs.google.com/document/d/1rXsTlAMKqVAHX1xridXumP-hBcfs9w0pDnAqRNuA3-I/edit?usp=sharing 2022 Membership Engagement - Renewal Ask]<br />
<br />
* Ideally this email will go out on Jan 14. Should this email go out after Jan 14, when the message will be amended to change the CoE meeting. <br />
{{Motion<br />
|motion= The AOC moves that the Board approve the membership drive communication as presented, for the President and Executive Director to distribute to our email lists by 14 Jan 2022. <br />
|first= Keith <br />
|second= Matt H<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
== New Business ==<br />
<br />
=== City of Edmonton Bike Plan 2022 presentation to the Board - (2 min) ===<br />
* Two City of Edmonton employees will present to the Board on January 20, 2022 at 6pm<br />
<br />
* Question (Sarah): I recall that there was an internal working document for questions. Was that ever shared with Staff? <br />
** Response: Not yet. We will share this document with Mike Z and he can share with staff to add their questions. <br />
** [https://docs.google.com/document/d/1gonI5TLnXl2_l8F6FolAKN8CaXo0pBXKxgesHHMKPTs/edit Questions for COE Bike Plan Internal document]<br />
<br />
<br />
{{Motion<br />
|motion= <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
=== Board Google Drive Training - Sarah R. (2 min) ===<br />
* Sarah would like to schedule a Google Drive training meeting with the Board<br />
* will be scheduled via email sometime in the next few weeks.<br />
<br />
== <i>In Camera</i> Session ==<br />
{{Motion<br />
|motion=To move <i>in camera</i>.<br />
|first= Sarah<br />
|second= Matt<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
<br />
{{Motion<br />
|motion=To move <i>out of camera</i> discussion.<br />
|first= Byron<br />
|second= Keith<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
== Board Volunteer Hour Tracking - ALL BOARD (1 min) ==<br />
* [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Volunteer Hour Tracking Sheet]<br />
<br />
== Adjournment ==<br />
Meeting adjourned by Roy at 9:34 pm<br />
<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2022&diff=6017Board Minutes January 20222022-01-14T07:44:58Z<p>Sarah.rebryna: /* Advocacy & Outreach Committee Report - Keith H. (2 min) */</p>
<hr />
<div>'''''Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.'''''<br />
<br />
== Bike Edmonton Board Meeting Minutes for January 10, 2022 ==<br />
<br />
Board meetings are open to Bike Edmonton members and the public.<br />
<br />
* Location: [https://meet.google.com/qhz-qnor-riv Google Meet] To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#<br />
* Start Time: 7:00pm<br />
<br />
Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br />
<br />
== Attendance ==<br />
* '''Meeting Chair:''' Roy C<br />
* '''Minute-taker:''' Andi <br />
* '''Food by:''' n/a<br />
* '''Board attendance:''' Byron Vass, Roy Coulthard, Michelle Bourdon, Sarah Rebryna, Keith Heslinga, Matthew Hoyt, Maxine Myre, Mike Enders <br />
* '''Staff attendance:''' Mike Zuege, Chris Chan <br />
* '''Regrets:''' John Fuller<br />
* '''Absent:''' <br />
* '''Guests:'''<br />
<br />
== Call to Order ==<br />
* Meeting called to order by Sarah at 7:06 pm.<br />
<br />
== Logistics for Next Meeting ==<br />
* Date: 16 February 2022<br />
* Location: Google Meet<br />
* Chair: Matt H<br />
* Minute-taker: Andi<br />
* Food by: n/a<br />
<br />
{{Motion<br />
|motion=To move the meeting to February 16, 2022<br />
|first= Matt <br />
|second= Keith<br />
|yes= 8<br />
|no= 1<br />
|abstain= 0<br />
|result= Carried <br />
}}<br />
<br />
== Announcements ==<br />
* Remember to record your [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Member volunteer hours!]<br />
* Extra Board Meeting on Thursday, Jan 20<br />
** hearing from the City of Edmonton re: Bike Plan 2022 forward<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve this January 10 agenda.<br />
|first= Keith<br />
|second= Mike E<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
== Approval of Last Meeting's Minutes ==<br />
{{Motion<br />
|motion=To approve the [[Board Minutes December 2021|December 2021]] minutes.<br />
|first= Matt <br />
|second= Keith<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
== Reports ==<br />
<br />
=== President's Report - Sarah R. (2 mins) ===<br />
* [https://drive.google.com/file/d/1tUGSq0xadYnvEwB_rhKegN8LX-FGT1Lc/view?usp=sharing President's Report]<br />
<br />
=== Executive Director's Report - Mike Züge (10 min) ===<br />
* [https://docs.google.com/document/d/1emt6XU0Z4a3BMIwmPViwzqh-FHf8D-OFPpcGjxfbZIM/edit Executive Director's Report]<br />
* Addition: Clay from the indigenous community in Wetaskiwin has reached out to seek possibility of partnership with Bike Edmonton. He will be following up with an email. <br />
** Mike Z and Molly will be meeting with them in the coming weeks. <br />
** Invite is open to board members and/or AOC Committee<br />
* Question (from Keith): Did the city provide the appendices for the Infrastructure report? <br />
** Not that I am aware of. I will follow up with the city and connect with you via email<br />
* Update (From Michelle) re: CPR/First Aid training<br />
** Shaun and his team are mobile and are available to be on-site at no additional cost<br />
* Question (from Mike E): Do any staff have Naloxone training? <br />
** At this time, we are not aware of any staff who carry or have Naloxone training. We agree to continue this conversation offline and potentially incorporate this in our First Aid training.<br />
<br />
=== Treasurer's Report - Byron V. (2 mins) ===<br />
* [https://docs.google.com/document/d/1SA05AAIuldyZVNb-2HOluORclKmeYGWtaK5WOibIAm0/edit?usp=sharing Treasurer's Report]<br />
* [https://docs.google.com/spreadsheets/d/1Zywu7BWMna8iFuSrDu_rN_KE227l6SbP/edit?usp=sharing&ouid=100151077934120789402&rtpof=true&sd=true November 2021 Budget vs. Actuals]<br />
* Question/Comment (Keith): is this significant over-expense of bike parts partially related to bike part and supplies being purchased in large chunks instead of being spread over time? <br />
** Response: Partially. This is also related to additional costs due to global supply shortages. The budgeted amount was $16, so this is better reviewed on a quarterly and/or annual basis<br />
<br />
=== Executive Committee Report - Sarah R. (2 min) ===<br />
* [https://drive.google.com/file/d/1KiM1iGLda35w3ohubCMPVCyVozJ2nYTU/view?usp=sharing Executive Committee Report]<br />
<br />
=== HR Committee Report - Andi E. (2 min) ===<br />
* [https://docs.google.com/document/d/15ZJAhN9La1BQFgl0b-TnecwtRmS5hG-SwVCSKG7e4sI HR Committee Report]<br />
* [https://docs.google.com/document/d/1NWJJdl-lRS_hfhzqZ3xNe77iG7lFu1hS05Dkshai46s/edit?usp=sharing HR Committee TOR]<br />
<br />
=== Governance Committee Report - Roy C. (2 min) ===<br />
* [https://docs.google.com/document/d/1kb8VUk40j5uvEf4EtkQmCe0-sEjaGD5IIAyuXhe6Y94/edit?usp=sharing Governance Committee Report]<br />
* [https://docs.google.com/document/u/0/d/1jYCdULI2cGg3eQkAtHNs1MEELcsw93W8Ny1EdaNRdNE/edit Governance Committee TOR]<br />
<br />
=== Advocacy & Outreach Committee Report - Keith H. (2 min) ===<br />
* [https://docs.google.com/document/d/1smg3GPbnFzKfzga_eWRznUwewWZ64wJFwnf1K-9RnGM/edit?usp=sharing AOC Report]<br />
* [https://docs.google.com/document/d/1BB9JLADfD3Cf2nlMAyjXFIBEpnPjGSOuWIGOWP-aGOg/edit?usp=sharing AOC TOR]<br />
* Question (Sarah and Andi): Can we clarify about the process for communication outside of the organization? <br />
** Response: The AOC will manage drafting of communications, these will then be presented to the board for approval and then motioned for the President to communicate externally in partnership with the Executive Director. This falls in line with our Official Spokesperson policy in our Bylaws.<br />
<br />
{{Motion<br />
|motion= Amend the AOC TOR Specific Annual Objectives item 3 to read: "Outlines and final drafts communications for the Board approval of annual objectives 1 & 2"<br />
|first= Sarah <br />
|second= Andi <br />
|yes= 8<br />
|no= 0<br />
|abstain= 1<br />
|result= Carried<br />
}}<br />
<br />
=== Finance Committee Report - Byron V. (2 min) ===<br />
* [https://docs.google.com/document/d/1tNUPUjLJAtmPvyPzeYmrsWhD5_m60GotAUblTSfQY0A/edit?usp=sharing Finance Committee Report]<br />
* [https://docs.google.com/document/d/1nmcN2zZA0e8NiornbHf2_9PoEPpTjV-KVQWj6MWJmYI/edit?usp=sharing Finance Committee TOR]<br />
<br />
==== Finance Motions - Byron V. (2 min) ====<br />
* Question (Mike E): Why is the card issued in Coreen's name specifically? <br />
** Response: We need to have physical cards for each shop manager for in-person purchases, and the ED card for online purchases. Servus Credit Union requires that cards be issued in a person's name, as opposed to a role or position. <br />
* Question (Mike E): How often are these cards used, and what is the interest rate? <br />
** Response: We pay off the cards monthly, so we never carry a balance. However, there is a $75/yr annual fee for each card. The Circle Rewards points that we earn each year do cover these fees. <br />
* Question (Keith): What is the plan going forward for shop purchases? Will these be handled for each shop or handled centrally? <br />
** Response: We want to have cards available for each shop manager for necessary purchases. We will be handling purchases for each shop separately. <br />
* Question (Mike E): Is there a credit card policy? <br />
** Response: Not yet. <br />
<br />
{{Motion<br />
|motion= The Executive and Finance Committees recommend to the Board to continue with Servus Credit Union's Circle Rewards Business MasterCard and to cancel the MasterCard in Chris Chan's name and request two new MasterCards from Servus Credit Union in the names of Coreen S, South Shop Manager, and Mike Zuege, Executive Director. <br />
|first= Byron<br />
|second= Mike E<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
{{Motion<br />
|motion= Standing Motion: The Executive and Finance Committees recommend to the Board to delegate authority to the Executive Director, Mike Züge, and Treasurer, Byron Vass, to redeem the Society's MasterCard Circle Rewards for cash back, to be deposited in the high interest general bank account, whenever operationally appropriate without need to receive Board approval each time.<br />
|first= Byron<br />
|second= Sarah<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
=== Approval of Reports ===<br />
{{Motion<br />
|motion=To receive and approve the reports and Terms of Reference as presented above.<br />
|first= Sarah<br />
|second= Matt<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
== Current & Completed Business ==<br />
<br />
=== Updates on Action Items From Previous Meeting (1 min)===<br />
* Post [https://drive.google.com/drive/folders/1f0KUSg1pHrQ0d3EGGhHbyaIBYKEIQ_mf?usp=sharing Board Member Intros] to the website <br />
** Purpose of these intros is for these to provide a little bit of 'life' to the Bike Edmonton Website under the Board and Governance page on the site. Ideally a picture and bio. Thought is to have these linked at https://bikeedmonton.ca/about/board <br />
** Board members are asked to check the folder linked above and to fill out and/or update the bios to 2022 folder. <br />
** Sarah is willing to transfer this over to the AOC as part of Outreach. This was a project that was started a few years ago, and has been carried forward. <br />
** Keith as Chair of AOC has accepted that this will be moved to the AOC<br />
<br />
=== Downtown Shop Mural - Sarah R. (2 min) ===<br />
* [https://drive.google.com/file/d/1W4NX1VgtC-N4OZWCIZffcaZUJgdEaQE1/view?usp=sharing Mural Sponsorship Package for Board approval]<br />
<br />
* Pending update to this package which will include fillable fields on the last page. <br />
<br />
* Suggestion (Mike E): Include image parameters in email correspondence<br />
** Response: Yes, this is the plan in pursuant email communications.<br />
<br />
* Recognition (Keith): I would like to recognize Sarah's efforts in putting this package together, as her ongoing work with this project<br />
<br />
{{Motion<br />
|motion= That the board approve the Mural Sponsorship package as presented for external distribution by the President and Executive Director, with further instruction pending for members to share within their networks. <br />
|first= Sarah<br />
|second= Mike E<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
=== Membership Drive - Keith H. (2 min)===<br />
*[https://docs.google.com/document/d/1rXsTlAMKqVAHX1xridXumP-hBcfs9w0pDnAqRNuA3-I/edit?usp=sharing 2022 Membership Engagement - Renewal Ask]<br />
<br />
* Ideally this email will go out on Jan 14. Should this email go out after Jan 14, when the message will be amended to change the CoE meeting. <br />
{{Motion<br />
|motion= The AOC moves that the Board approve the membership drive communication as presented, for the President and Executive Director to distribute to our email lists by 14 Jan 2022. <br />
|first= Keith <br />
|second= Matt H<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
== New Business ==<br />
<br />
=== City of Edmonton Bike Plan 2022 presentation to the Board - (2 min) ===<br />
* Two City of Edmonton employees will present to the Board on January 20, 2022 at 6pm<br />
<br />
* Question (Sarah): I recall that there was an internal working document for questions. Was that ever shared with Staff? <br />
** Response: Not yet. We will share this document with Mike Z and he can share with staff to add their questions. <br />
** [https://docs.google.com/document/d/1gonI5TLnXl2_l8F6FolAKN8CaXo0pBXKxgesHHMKPTs/edit Questions for COE Bike Plan Internal document]<br />
<br />
<br />
{{Motion<br />
|motion= <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
=== Board Google Drive Training - Sarah R. (2 min) ===<br />
* Sarah would like to schedule a Google Drive training meeting with the Board<br />
* will be scheduled via email sometime in the next few weeks.<br />
<br />
== <i>In Camera</i> Session ==<br />
{{Motion<br />
|motion=To move <i>in camera</i>.<br />
|first= Sarah<br />
|second= Matt<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
<br />
{{Motion<br />
|motion=To move <i>out of camera</i> discussion.<br />
|first= Byron<br />
|second= Keith<br />
|yes= 9<br />
|no= 0<br />
|abstain= 0<br />
|result= Carried<br />
}}<br />
<br />
== Board Volunteer Hour Tracking - ALL BOARD (1 min) ==<br />
* [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Volunteer Hour Tracking Sheet]<br />
<br />
== Adjournment ==<br />
Meeting adjourned by Roy at 9:34 pm<br />
<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2022&diff=5981Board Minutes January 20222022-01-11T01:58:45Z<p>Sarah.rebryna: /* Downtown Shop Mural - Sarah R. (2 min) */</p>
<hr />
<div>'''''Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.'''''<br />
<br />
== Bike Edmonton Board Meeting Minutes for January 10, 2022 ==<br />
<br />
Board meetings are open to Bike Edmonton members and the public.<br />
<br />
* Location: [https://meet.google.com/qhz-qnor-riv Google Meet] To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#<br />
* Start Time: 7:00pm<br />
<br />
Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br />
<br />
== Attendance ==<br />
* '''Meeting Chair:''' Roy C<br />
* '''Minute-taker:''' Andi <br />
* '''Food by:''' n/a<br />
* '''Board attendance:''' <br />
* '''Staff attendance:''' <br />
* '''Regrets:''' <br />
* '''Absent:''' <br />
* '''Guests:'''<br />
<br />
== Call to Order ==<br />
* Meeting called to order by at pm.<br />
<br />
== Logistics for Next Meeting ==<br />
* Date: 14 February 2022<br />
* Location: Google Meet<br />
* Chair: <br />
* Minute-taker: Andi<br />
* Food by: n/a<br />
<br />
== Announcements ==<br />
* Remember to record your [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Member volunteer hours!]<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve this January 10 agenda.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Approval of Last Meeting's Minutes ==<br />
{{Motion<br />
|motion=To approve the [[Board Minutes December 2021|December 2021]] minutes.<br />
|first= <br />
|second= <br />
|yes= <br />
|no=<br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Reports ==<br />
<br />
=== President's Report - Sarah R. (2 mins) ===<br />
* [https://drive.google.com/file/d/1tUGSq0xadYnvEwB_rhKegN8LX-FGT1Lc/view?usp=sharing President's Report]<br />
<br />
=== Executive Director's Report - Mike Züge (10 min) ===<br />
* [https://docs.google.com/document/d/1emt6XU0Z4a3BMIwmPViwzqh-FHf8D-OFPpcGjxfbZIM/edit Executive Director's Report]<br />
<br />
=== Treasurer's Report - Byron V. (2 mins) ===<br />
* [https://docs.google.com/document/d/1SA05AAIuldyZVNb-2HOluORclKmeYGWtaK5WOibIAm0/edit?usp=sharing Treasurer's Report]<br />
* [https://docs.google.com/spreadsheets/d/1Zywu7BWMna8iFuSrDu_rN_KE227l6SbP/edit?usp=sharing&ouid=100151077934120789402&rtpof=true&sd=true November 2021 Budget vs. Actuals]<br />
<br />
=== Executive Committee Report - Sarah R. (2 min) ===<br />
* [https://drive.google.com/file/d/1KiM1iGLda35w3ohubCMPVCyVozJ2nYTU/view?usp=sharing Executive Committee Report]<br />
<br />
=== HR Committee Report - Andi E. (2 min) ===<br />
* [https://docs.google.com/document/d/1NWJJdl-lRS_hfhzqZ3xNe77iG7lFu1hS05Dkshai46s/edit HR Committee Report]<br />
<br />
=== Governance Committee Report - Roy C. (2 min) ===<br />
* [https://docs.google.com/document/d/1kb8VUk40j5uvEf4EtkQmCe0-sEjaGD5IIAyuXhe6Y94/edit?usp=sharing Governance Committee Report]<br />
* [https://docs.google.com/document/u/0/d/1jYCdULI2cGg3eQkAtHNs1MEELcsw93W8Ny1EdaNRdNE/edit Governance Committee TOR]<br />
<br />
=== Advocacy & Outreach Committee Report - Keith H. (2 min) ===<br />
* [https://docs.google.com/document/d/1smg3GPbnFzKfzga_eWRznUwewWZ64wJFwnf1K-9RnGM/edit?usp=sharing AOC Report]<br />
* [https://docs.google.com/document/d/1BB9JLADfD3Cf2nlMAyjXFIBEpnPjGSOuWIGOWP-aGOg/edit?usp=sharing AOC TOR]<br />
<br />
=== Finance Committee Report - Byron V. (2 min) ===<br />
* [https://docs.google.com/document/d/1tNUPUjLJAtmPvyPzeYmrsWhD5_m60GotAUblTSfQY0A/edit?usp=sharing Finance Committee Report]<br />
* [https://docs.google.com/document/d/1nmcN2zZA0e8NiornbHf2_9PoEPpTjV-KVQWj6MWJmYI/edit?usp=sharing Finance Committee TOR]<br />
<br />
==== Finance Motions - Byron V. (2 min) ====<br />
{{Motion<br />
|motion= The Executive and Finance Committees recommend to the Board to continue with Servus Credit Union's Circle Rewards Business MasterCard and to cancel the MasterCard in Chris Chan's name and request two new MasterCards from Servus Credit Union in the names of Coreen S, South Shop Manager, and Mike Züge, Executive Director. <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
{{Motion<br />
|motion= Standing Motion: The Executive and Finance Committees recommend to the Board to delegate authority to the Executive Director, Mike Züge, and Treasurer, Byron Vass, to redeem the Society's MasterCard Circle Rewards for cash back, to be deposited in the high interest general bank account, whenever operationally appropriate without need to receive Board approval each time.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
=== Approval of Reports ===<br />
{{Motion<br />
|motion=To approve the reports as presented above.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Current & Completed Business ==<br />
<br />
=== Updates on Action Items From Previous Meeting (1 min)===<br />
* Post [https://drive.google.com/drive/folders/1f0KUSg1pHrQ0d3EGGhHbyaIBYKEIQ_mf?usp=sharing Board Member Intros] to the website <br />
<br />
=== Downtown Shop Mural - Sarah R. (2 min) ===<br />
* [https://drive.google.com/file/d/1W4NX1VgtC-N4OZWCIZffcaZUJgdEaQE1/view?usp=sharing Mural Sponsorship Package for Board approval]<br />
<br />
=== Membership Drive - Keith H. (2 min)===<br />
*[https://docs.google.com/document/d/1rXsTlAMKqVAHX1xridXumP-hBcfs9w0pDnAqRNuA3-I/edit?usp=sharing 2022 Membership Engagement - Renewal Ask]<br />
<br />
{{Motion<br />
|motion= <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== New Business ==<br />
<br />
=== City of Edmonton Bike Plan 2022 presentation to the Board - (2 min) ===<br />
* Two City of Edmonton employees will present to the Board on January 20, 2022 at 6pm<br />
<br />
{{Motion<br />
|motion= <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
=== Board Google Drive Training - Sarah R. (2 min) ===<br />
* Sarah would like to schedule a Google Drive training meeting with the Board<br />
<br />
== <i>In Camera</i> Session ==<br />
{{Motion<br />
|motion=To move <i>in camera</i>.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
<br />
{{Motion<br />
|motion=To move <i>out of camera</i> discussion.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Board Volunteer Hour Tracking - ALL BOARD (1 min) ==<br />
* [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Volunteer Hour Tracking Sheet]<br />
<br />
== Adjournment ==<br />
Meeting adjourned by at pm<br />
<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2022&diff=5980Board Minutes January 20222022-01-11T01:54:28Z<p>Sarah.rebryna: /* President's Report - Sarah R. (2 mins) */</p>
<hr />
<div>'''''Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.'''''<br />
<br />
== Bike Edmonton Board Meeting Minutes for January 10, 2022 ==<br />
<br />
Board meetings are open to Bike Edmonton members and the public.<br />
<br />
* Location: [https://meet.google.com/qhz-qnor-riv Google Meet] To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#<br />
* Start Time: 7:00pm<br />
<br />
Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br />
<br />
== Attendance ==<br />
* '''Meeting Chair:''' Roy C<br />
* '''Minute-taker:''' Andi <br />
* '''Food by:''' n/a<br />
* '''Board attendance:''' <br />
* '''Staff attendance:''' <br />
* '''Regrets:''' <br />
* '''Absent:''' <br />
* '''Guests:'''<br />
<br />
== Call to Order ==<br />
* Meeting called to order by at pm.<br />
<br />
== Logistics for Next Meeting ==<br />
* Date: 14 February 2022<br />
* Location: Google Meet<br />
* Chair: <br />
* Minute-taker: Andi<br />
* Food by: n/a<br />
<br />
== Announcements ==<br />
* Remember to record your [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Member volunteer hours!]<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve this January 10 agenda.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Approval of Last Meeting's Minutes ==<br />
{{Motion<br />
|motion=To approve the [[Board Minutes December 2021|December 2021]] minutes.<br />
|first= <br />
|second= <br />
|yes= <br />
|no=<br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Reports ==<br />
<br />
=== President's Report - Sarah R. (2 mins) ===<br />
* [https://drive.google.com/file/d/1tUGSq0xadYnvEwB_rhKegN8LX-FGT1Lc/view?usp=sharing President's Report]<br />
<br />
=== Executive Director's Report - Mike Züge (10 min) ===<br />
* [https://docs.google.com/document/d/1emt6XU0Z4a3BMIwmPViwzqh-FHf8D-OFPpcGjxfbZIM/edit Executive Director's Report]<br />
<br />
=== Treasurer's Report - Byron V. (2 mins) ===<br />
* [https://docs.google.com/document/d/1SA05AAIuldyZVNb-2HOluORclKmeYGWtaK5WOibIAm0/edit?usp=sharing Treasurer's Report]<br />
* [https://docs.google.com/spreadsheets/d/1Zywu7BWMna8iFuSrDu_rN_KE227l6SbP/edit?usp=sharing&ouid=100151077934120789402&rtpof=true&sd=true November 2021 Budget vs. Actuals]<br />
<br />
=== Executive Committee Report - Sarah R. (2 min) ===<br />
* [https://drive.google.com/file/d/1KiM1iGLda35w3ohubCMPVCyVozJ2nYTU/view?usp=sharing Executive Committee Report]<br />
<br />
=== HR Committee Report - Andi E. (2 min) ===<br />
* [https://docs.google.com/document/d/1NWJJdl-lRS_hfhzqZ3xNe77iG7lFu1hS05Dkshai46s/edit HR Committee Report]<br />
<br />
=== Governance Committee Report - Roy C. (2 min) ===<br />
* [https://docs.google.com/document/d/1kb8VUk40j5uvEf4EtkQmCe0-sEjaGD5IIAyuXhe6Y94/edit?usp=sharing Governance Committee Report]<br />
* [https://docs.google.com/document/u/0/d/1jYCdULI2cGg3eQkAtHNs1MEELcsw93W8Ny1EdaNRdNE/edit Governance Committee TOR]<br />
<br />
=== Advocacy & Outreach Committee Report - Keith H. (2 min) ===<br />
* [https://docs.google.com/document/d/1smg3GPbnFzKfzga_eWRznUwewWZ64wJFwnf1K-9RnGM/edit?usp=sharing AOC Report]<br />
* [https://docs.google.com/document/d/1BB9JLADfD3Cf2nlMAyjXFIBEpnPjGSOuWIGOWP-aGOg/edit?usp=sharing AOC TOR]<br />
<br />
=== Finance Committee Report - Byron V. (2 min) ===<br />
* [https://docs.google.com/document/d/1tNUPUjLJAtmPvyPzeYmrsWhD5_m60GotAUblTSfQY0A/edit?usp=sharing Finance Committee Report]<br />
* [https://docs.google.com/document/d/1nmcN2zZA0e8NiornbHf2_9PoEPpTjV-KVQWj6MWJmYI/edit?usp=sharing Finance Committee TOR]<br />
<br />
==== Finance Motions - Byron V. (2 min) ====<br />
{{Motion<br />
|motion= The Executive and Finance Committees recommend to the Board to continue with Servus Credit Union's Circle Rewards Business MasterCard and to cancel the MasterCard in Chris Chan's name and request two new MasterCards from Servus Credit Union in the names of Coreen S, South Shop Manager, and Mike Züge, Executive Director. <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
{{Motion<br />
|motion= Standing Motion: The Executive and Finance Committees recommend to the Board to delegate authority to the Executive Director, Mike Züge, and Treasurer, Byron Vass, to redeem the Society's MasterCard Circle Rewards for cash back, to be deposited in the high interest general bank account, whenever operationally appropriate without need to receive Board approval each time.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
=== Approval of Reports ===<br />
{{Motion<br />
|motion=To approve the reports as presented above.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Current & Completed Business ==<br />
<br />
=== Updates on Action Items From Previous Meeting (1 min)===<br />
* Post [https://drive.google.com/drive/folders/1f0KUSg1pHrQ0d3EGGhHbyaIBYKEIQ_mf?usp=sharing Board Member Intros] to the website <br />
<br />
=== Downtown Shop Mural - Sarah R. (2 min) ===<br />
* [ Mural Fundraiser]<br />
<br />
<br />
=== Membership Drive - Keith H. (2 min)===<br />
*[https://docs.google.com/document/d/1rXsTlAMKqVAHX1xridXumP-hBcfs9w0pDnAqRNuA3-I/edit?usp=sharing 2022 Membership Engagement - Renewal Ask]<br />
<br />
{{Motion<br />
|motion= <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== New Business ==<br />
<br />
=== City of Edmonton Bike Plan 2022 presentation to the Board - (2 min) ===<br />
* Two City of Edmonton employees will present to the Board on January 20, 2022 at 6pm<br />
<br />
{{Motion<br />
|motion= <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
=== Board Google Drive Training - Sarah R. (2 min) ===<br />
* Sarah would like to schedule a Google Drive training meeting with the Board<br />
<br />
== <i>In Camera</i> Session ==<br />
{{Motion<br />
|motion=To move <i>in camera</i>.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
<br />
{{Motion<br />
|motion=To move <i>out of camera</i> discussion.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Board Volunteer Hour Tracking - ALL BOARD (1 min) ==<br />
* [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Volunteer Hour Tracking Sheet]<br />
<br />
== Adjournment ==<br />
Meeting adjourned by at pm<br />
<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2022&diff=5978Board Minutes January 20222022-01-10T22:37:15Z<p>Sarah.rebryna: /* Treasurer's Report - Byron V. (2 mins) */</p>
<hr />
<div>'''''Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.'''''<br />
<br />
== Bike Edmonton Board Meeting Minutes for January 10, 2022 ==<br />
<br />
Board meetings are open to Bike Edmonton members and the public.<br />
<br />
* Location: [https://meet.google.com/qhz-qnor-riv Google Meet] To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#<br />
* Start Time: 7:00pm<br />
<br />
Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br />
<br />
== Attendance ==<br />
* '''Meeting Chair:''' Roy C<br />
* '''Minute-taker:''' Andi <br />
* '''Food by:''' n/a<br />
* '''Board attendance:''' <br />
* '''Staff attendance:''' <br />
* '''Regrets:''' <br />
* '''Absent:''' <br />
* '''Guests:'''<br />
<br />
== Call to Order ==<br />
* Meeting called to order by at pm.<br />
<br />
== Logistics for Next Meeting ==<br />
* Date: 14 February 2022<br />
* Location: Google Meet<br />
* Chair: <br />
* Minute-taker: Andi<br />
* Food by: n/a<br />
<br />
== Announcements ==<br />
* Remember to record your [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Member volunteer hours!]<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve this January 10 agenda.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Approval of Last Meeting's Minutes ==<br />
{{Motion<br />
|motion=To approve the [[Board Minutes December 2021|December 2021]] minutes.<br />
|first= <br />
|second= <br />
|yes= <br />
|no=<br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Reports ==<br />
<br />
=== President's Report - Sarah R. (2 mins) ===<br />
* [ President's Report]<br />
<br />
=== Executive Director's Report - Mike Züge (10 min) ===<br />
* [https://docs.google.com/document/d/1emt6XU0Z4a3BMIwmPViwzqh-FHf8D-OFPpcGjxfbZIM/edit Executive Director's Report]<br />
<br />
=== Treasurer's Report - Byron V. (2 mins) ===<br />
* [https://docs.google.com/document/d/1SA05AAIuldyZVNb-2HOluORclKmeYGWtaK5WOibIAm0/edit?usp=sharing Treasurer's Report]<br />
* [https://docs.google.com/spreadsheets/d/1Zywu7BWMna8iFuSrDu_rN_KE227l6SbP/edit?usp=sharing&ouid=100151077934120789402&rtpof=true&sd=true November 2021 Budget vs. Actuals]<br />
<br />
=== Executive Committee Report - Sarah R. (2 min) ===<br />
* [https://drive.google.com/file/d/1KiM1iGLda35w3ohubCMPVCyVozJ2nYTU/view?usp=sharing Executive Committee Report]<br />
<br />
=== HR Committee Report - Andi E. (2 min) ===<br />
* [ HR Committee Report]<br />
<br />
=== Governance Committee Report - Roy C. (2 min) ===<br />
* [https://docs.google.com/document/d/1kb8VUk40j5uvEf4EtkQmCe0-sEjaGD5IIAyuXhe6Y94/edit?usp=sharing Governance Committee Report]<br />
* [https://docs.google.com/document/u/0/d/1jYCdULI2cGg3eQkAtHNs1MEELcsw93W8Ny1EdaNRdNE/edit Governance Committee TOR]<br />
<br />
=== Advocacy & Outreach Committee Report - Keith H. (2 min) ===<br />
* [https://docs.google.com/document/d/1smg3GPbnFzKfzga_eWRznUwewWZ64wJFwnf1K-9RnGM/edit?usp=sharing AOC Report]<br />
* [https://docs.google.com/document/d/1BB9JLADfD3Cf2nlMAyjXFIBEpnPjGSOuWIGOWP-aGOg/edit?usp=sharing AOC TOR]<br />
<br />
=== Finance Committee Report - Byron V. (2 min) ===<br />
* [https://docs.google.com/document/d/1tNUPUjLJAtmPvyPzeYmrsWhD5_m60GotAUblTSfQY0A/edit?usp=sharing Finance Committee Report]<br />
* [https://docs.google.com/document/d/1nmcN2zZA0e8NiornbHf2_9PoEPpTjV-KVQWj6MWJmYI/edit?usp=sharing Finance Committee TOR]<br />
<br />
==== Finance Motions - Byron V. (2 min) ====<br />
{{Motion<br />
|motion= The Executive and Finance Committees recommend to the Board to continue with Servus Credit Union's Circle Rewards Business MasterCard and to cancel the MasterCard in Chris Chan's name and request two new MasterCards from Servus Credit Union in the names of Coreen S, South Shop Manager, and Mike Züge, Executive Director. <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
{{Motion<br />
|motion= Standing Motion: The Executive and Finance Committees recommend to the Board to delegate authority to the Executive Director, Mike Züge, and Treasurer, Byron Vass, to redeem the Society's MasterCard Circle Rewards for cash back, to be deposited in the high interest general bank account, whenever operationally appropriate without need to receive Board approval each time.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
=== Approval of Reports ===<br />
{{Motion<br />
|motion=To approve the reports as presented above.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Current & Completed Business ==<br />
<br />
=== Updates on Action Items From Previous Meeting (1 min)===<br />
* Post [https://drive.google.com/drive/folders/1f0KUSg1pHrQ0d3EGGhHbyaIBYKEIQ_mf?usp=sharing Board Member Intros] to the website <br />
<br />
=== Downtown Shop Mural - Sarah R. (2 min) ===<br />
* [ Mural Fundraiser]<br />
<br />
<br />
=== Membership Drive - Keith H. (2 min)===<br />
*[https://docs.google.com/document/d/1rXsTlAMKqVAHX1xridXumP-hBcfs9w0pDnAqRNuA3-I/edit?usp=sharing 2022 Membership Engagement - Renewal Ask]<br />
<br />
{{Motion<br />
|motion= <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== New Business ==<br />
<br />
=== City of Edmonton Bike Plan 2022 presentation to the Board - (2 min) ===<br />
* Two City of Edmonton employees will present to the Board on January 20, 2022 at 6pm<br />
<br />
{{Motion<br />
|motion= <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
=== Board Google Drive Training - Sarah R. (2 min) ===<br />
* Sarah would like to schedule a Google Drive training meeting with the Board<br />
<br />
== <i>In Camera</i> Session ==<br />
{{Motion<br />
|motion=To move <i>in camera</i>.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
<br />
{{Motion<br />
|motion=To move <i>out of camera</i> discussion.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Board Volunteer Hour Tracking - ALL BOARD (1 min) ==<br />
* [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Volunteer Hour Tracking Sheet]<br />
<br />
== Adjournment ==<br />
Meeting adjourned by at pm<br />
<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2022&diff=5977Board Minutes January 20222022-01-10T22:24:17Z<p>Sarah.rebryna: </p>
<hr />
<div>'''''Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.'''''<br />
<br />
== Bike Edmonton Board Meeting Minutes for January 10, 2022 ==<br />
<br />
Board meetings are open to Bike Edmonton members and the public.<br />
<br />
* Location: [https://meet.google.com/qhz-qnor-riv Google Meet] To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#<br />
* Start Time: 7:00pm<br />
<br />
Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br />
<br />
== Attendance ==<br />
* '''Meeting Chair:''' Roy C<br />
* '''Minute-taker:''' Andi <br />
* '''Food by:''' n/a<br />
* '''Board attendance:''' <br />
* '''Staff attendance:''' <br />
* '''Regrets:''' <br />
* '''Absent:''' <br />
* '''Guests:'''<br />
<br />
== Call to Order ==<br />
* Meeting called to order by at pm.<br />
<br />
== Logistics for Next Meeting ==<br />
* Date: 14 February 2022<br />
* Location: Google Meet<br />
* Chair: <br />
* Minute-taker: Andi<br />
* Food by: n/a<br />
<br />
== Announcements ==<br />
* Remember to record your [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Member volunteer hours!]<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve this January 10 agenda.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Approval of Last Meeting's Minutes ==<br />
{{Motion<br />
|motion=To approve the [[Board Minutes December 2021|December 2021]] minutes.<br />
|first= <br />
|second= <br />
|yes= <br />
|no=<br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Reports ==<br />
<br />
=== President's Report - Sarah R. (2 mins) ===<br />
* [ President's Report]<br />
<br />
=== Executive Director's Report - Mike Züge (10 min) ===<br />
* [https://docs.google.com/document/d/1emt6XU0Z4a3BMIwmPViwzqh-FHf8D-OFPpcGjxfbZIM/edit Executive Director's Report]<br />
<br />
=== Treasurer's Report - Byron V. (2 mins) ===<br />
* [ Treasurer's Report]<br />
<br />
=== Executive Committee Report - Sarah R. (2 min) ===<br />
* [https://drive.google.com/file/d/1KiM1iGLda35w3ohubCMPVCyVozJ2nYTU/view?usp=sharing Executive Committee Report]<br />
<br />
=== HR Committee Report - Andi E. (2 min) ===<br />
* [ HR Committee Report]<br />
<br />
=== Governance Committee Report - Roy C. (2 min) ===<br />
* [https://docs.google.com/document/d/1kb8VUk40j5uvEf4EtkQmCe0-sEjaGD5IIAyuXhe6Y94/edit?usp=sharing Governance Committee Report]<br />
* [https://docs.google.com/document/u/0/d/1jYCdULI2cGg3eQkAtHNs1MEELcsw93W8Ny1EdaNRdNE/edit Governance Committee TOR]<br />
<br />
=== Advocacy & Outreach Committee Report - Keith H. (2 min) ===<br />
* [https://docs.google.com/document/d/1smg3GPbnFzKfzga_eWRznUwewWZ64wJFwnf1K-9RnGM/edit?usp=sharing AOC Report]<br />
* [https://docs.google.com/document/d/1BB9JLADfD3Cf2nlMAyjXFIBEpnPjGSOuWIGOWP-aGOg/edit?usp=sharing AOC TOR]<br />
<br />
=== Finance Committee Report - Byron V. (2 min) ===<br />
* [https://docs.google.com/document/d/1tNUPUjLJAtmPvyPzeYmrsWhD5_m60GotAUblTSfQY0A/edit?usp=sharing Finance Committee Report]<br />
* [https://docs.google.com/document/d/1nmcN2zZA0e8NiornbHf2_9PoEPpTjV-KVQWj6MWJmYI/edit?usp=sharing Finance Committee TOR]<br />
<br />
==== Finance Motions - Byron V. (2 min) ====<br />
{{Motion<br />
|motion= The Executive and Finance Committees recommend to the Board to continue with Servus Credit Union's Circle Rewards Business MasterCard and to cancel the MasterCard in Chris Chan's name and request two new MasterCards from Servus Credit Union in the names of Coreen S, South Shop Manager, and Mike Züge, Executive Director. <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
{{Motion<br />
|motion= Standing Motion: The Executive and Finance Committees recommend to the Board to delegate authority to the Executive Director, Mike Züge, and Treasurer, Byron Vass, to redeem the Society's MasterCard Circle Rewards for cash back, to be deposited in the high interest general bank account, whenever operationally appropriate without need to receive Board approval each time.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
=== Approval of Reports ===<br />
{{Motion<br />
|motion=To approve the reports as presented above.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Current & Completed Business ==<br />
<br />
=== Updates on Action Items From Previous Meeting (1 min)===<br />
* Post [https://drive.google.com/drive/folders/1f0KUSg1pHrQ0d3EGGhHbyaIBYKEIQ_mf?usp=sharing Board Member Intros] to the website <br />
<br />
=== Downtown Shop Mural - Sarah R. (2 min) ===<br />
* [ Mural Fundraiser]<br />
<br />
<br />
=== Membership Drive - Keith H. (2 min)===<br />
*[https://docs.google.com/document/d/1rXsTlAMKqVAHX1xridXumP-hBcfs9w0pDnAqRNuA3-I/edit?usp=sharing 2022 Membership Engagement - Renewal Ask]<br />
<br />
{{Motion<br />
|motion= <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== New Business ==<br />
<br />
=== City of Edmonton Bike Plan 2022 presentation to the Board - (2 min) ===<br />
* Two City of Edmonton employees will present to the Board on January 20, 2022 at 6pm<br />
<br />
{{Motion<br />
|motion= <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
=== Board Google Drive Training - Sarah R. (2 min) ===<br />
* Sarah would like to schedule a Google Drive training meeting with the Board<br />
<br />
== <i>In Camera</i> Session ==<br />
{{Motion<br />
|motion=To move <i>in camera</i>.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
<br />
{{Motion<br />
|motion=To move <i>out of camera</i> discussion.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Board Volunteer Hour Tracking - ALL BOARD (1 min) ==<br />
* [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Volunteer Hour Tracking Sheet]<br />
<br />
== Adjournment ==<br />
Meeting adjourned by at pm<br />
<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2022&diff=5976Board Minutes January 20222022-01-10T21:45:39Z<p>Sarah.rebryna: </p>
<hr />
<div>'''''Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.'''''<br />
<br />
== Bike Edmonton Board Meeting Minutes for January 10, 2022 ==<br />
<br />
Board meetings are open to Bike Edmonton members and the public.<br />
<br />
* Location: [https://meet.google.com/qhz-qnor-riv Google Meet] To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#<br />
* Start Time: 7:00pm<br />
<br />
Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br />
<br />
== Attendance ==<br />
* '''Meeting Chair:''' Roy C<br />
* '''Minute-taker:''' Andi <br />
* '''Food by:''' n/a<br />
* '''Board attendance:''' <br />
* '''Staff attendance:''' <br />
* '''Regrets:''' <br />
* '''Absent:''' <br />
* '''Guests:'''<br />
<br />
== Call to Order ==<br />
* Meeting called to order by at pm.<br />
<br />
== Logistics for Next Meeting ==<br />
* Date: 14 February 2022<br />
* Location: Google Meet<br />
* Chair: <br />
* Minute-taker: Andi<br />
* Food by: n/a<br />
<br />
== Announcements ==<br />
* Remember to record your [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Member volunteer hours!]<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve this January 10 agenda.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Approval of Last Meeting's Minutes ==<br />
{{Motion<br />
|motion=To approve the [[Board Minutes December 2021|December 2021]] minutes.<br />
|first= <br />
|second= <br />
|yes= <br />
|no=<br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Reports ==<br />
<br />
=== President's Report - Sarah R. (2 mins) ===<br />
* [ President's Report]<br />
<br />
=== Executive Director's Report - Mike Züge (10 min) ===<br />
* [https://docs.google.com/document/d/1emt6XU0Z4a3BMIwmPViwzqh-FHf8D-OFPpcGjxfbZIM/edit Executive Director's Report]<br />
<br />
=== Treasurer's Report - Byron V. (2 mins) ===<br />
* [ Treasurer's Report]<br />
<br />
=== Executive Committee Report - Sarah R. (2 min) ===<br />
* [ Executive Committee Report]<br />
<br />
=== HR Committee Report - Andi E. (2 min) ===<br />
* [ HR Committee Report]<br />
<br />
=== Governance Committee Report - Roy C. (2 min) ===<br />
* [https://docs.google.com/document/d/1kb8VUk40j5uvEf4EtkQmCe0-sEjaGD5IIAyuXhe6Y94/edit?usp=sharing Governance Committee Report]<br />
* [https://docs.google.com/document/u/0/d/1jYCdULI2cGg3eQkAtHNs1MEELcsw93W8Ny1EdaNRdNE/edit Governance Committee TOR]<br />
<br />
=== Advocacy & Outreach Committee Report - Keith H. (2 min) ===<br />
* [https://docs.google.com/document/d/1smg3GPbnFzKfzga_eWRznUwewWZ64wJFwnf1K-9RnGM/edit?usp=sharing AOC Report]<br />
* [https://docs.google.com/document/d/1BB9JLADfD3Cf2nlMAyjXFIBEpnPjGSOuWIGOWP-aGOg/edit?usp=sharing AOC TOR]<br />
<br />
=== Finance Committee Report - Byron V. (2 min) ===<br />
* [https://docs.google.com/document/d/1tNUPUjLJAtmPvyPzeYmrsWhD5_m60GotAUblTSfQY0A/edit?usp=sharing Finance Committee Report]<br />
* [https://docs.google.com/document/d/1nmcN2zZA0e8NiornbHf2_9PoEPpTjV-KVQWj6MWJmYI/edit?usp=sharing Finance Committee TOR]<br />
<br />
==== Finance Motions - Byron V. (2 min) ====<br />
{{Motion<br />
|motion= The Executive and Finance Committees recommend to the Board to continue with Servus Credit Union's Circle Rewards Business MasterCard and to cancel the MasterCard in Chris Chan's name and request two new MasterCards from Servus Credit Union in the names of Coreen S, South Shop Manager, and Mike Züge, Executive Director. <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
{{Motion<br />
|motion= Standing Motion: The Executive and Finance Committees recommend to the Board to delegate authority to the Executive Director, Mike Züge, and Treasurer, Byron Vass, to redeem the Society's MasterCard Circle Rewards for cash back, to be deposited in the high interest general bank account, whenever operationally appropriate without need to receive Board approval each time.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
=== Approval of Reports ===<br />
{{Motion<br />
|motion=To approve the reports as presented above.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Current & Completed Business ==<br />
<br />
=== Updates on Action Items From Previous Meeting (1 min)===<br />
* Post [https://drive.google.com/drive/folders/1f0KUSg1pHrQ0d3EGGhHbyaIBYKEIQ_mf?usp=sharing Board Member Intros] to the website <br />
<br />
=== Downtown Shop Mural - Sarah R. (2 min) ===<br />
* [ Mural Fundraiser]<br />
<br />
<br />
=== Membership Drive - Keith H. (2 min)===<br />
*[https://docs.google.com/document/d/1rXsTlAMKqVAHX1xridXumP-hBcfs9w0pDnAqRNuA3-I/edit?usp=sharing 2022 Membership Engagement - Renewal Ask]<br />
<br />
{{Motion<br />
|motion= <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== New Business ==<br />
<br />
=== City of Edmonton Bike Plan 2022 presentation to the Board - (2 min) ===<br />
* Two City of Edmonton employees will present to the Board on January 20, 2022 at 6pm<br />
<br />
{{Motion<br />
|motion= <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
=== Board Google Drive Training - Sarah R. (2 min) ===<br />
* Sarah would like to schedule a Google Drive training meeting with the Board<br />
<br />
== <i>In Camera</i> Session ==<br />
{{Motion<br />
|motion=To move <i>in camera</i>.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
<br />
{{Motion<br />
|motion=To move <i>out of camera</i> discussion.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Board Volunteer Hour Tracking - ALL BOARD (1 min) ==<br />
* [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Volunteer Hour Tracking Sheet]<br />
<br />
== Adjournment ==<br />
Meeting adjourned by at pm<br />
<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2022&diff=5975Board Minutes January 20222022-01-10T21:43:21Z<p>Sarah.rebryna: </p>
<hr />
<div>'''''Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.'''''<br />
<br />
== Bike Edmonton Board Meeting Minutes for January 10, 2022 ==<br />
<br />
Board meetings are open to Bike Edmonton members and the public.<br />
<br />
* Location: [https://meet.google.com/qhz-qnor-riv Google Meet] To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#<br />
* Start Time: 7:00pm<br />
<br />
Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br />
<br />
== Attendance ==<br />
* '''Meeting Chair:''' Roy C<br />
* '''Minute-taker:''' Andi <br />
* '''Food by:''' n/a<br />
* '''Board attendance:''' <br />
* '''Staff attendance:''' <br />
* '''Regrets:''' <br />
* '''Absent:''' <br />
* '''Guests:'''<br />
<br />
== Call to Order ==<br />
* Meeting called to order by at pm.<br />
<br />
== Logistics for Next Meeting ==<br />
* Date: 14 February 2022<br />
* Location: Google Meet<br />
* Chair: <br />
* Minute-taker: Andi<br />
* Food by: n/a<br />
<br />
== Announcements ==<br />
* Remember to record your [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Member volunteer hours!]<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve this January 10 agenda.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Approval of Last Meeting's Minutes ==<br />
{{Motion<br />
|motion=To approve the [[Board Minutes December 2021|December 2021]] minutes.<br />
|first= <br />
|second= <br />
|yes= <br />
|no=<br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Reports ==<br />
<br />
=== President's Report - Sarah R. (2 mins) ===<br />
* [ President's Report]<br />
<br />
=== Executive Director's Report - Mike Züge (10 min) ===<br />
* [https://docs.google.com/document/d/1emt6XU0Z4a3BMIwmPViwzqh-FHf8D-OFPpcGjxfbZIM/edit Executive Director's Report]<br />
<br />
=== Treasurer's Report - Byron V. (2 mins) ===<br />
* [ Treasurer's Report]<br />
<br />
=== Executive Committee Report - Sarah R. (2 min) ===<br />
* [ Executive Committee Report]<br />
<br />
=== HR Committee Report - Andi E. (2 min) ===<br />
* [ HR Committee Report]<br />
<br />
=== Governance Committee Report - Roy C. (2 min) ===<br />
* [https://docs.google.com/document/d/1kb8VUk40j5uvEf4EtkQmCe0-sEjaGD5IIAyuXhe6Y94/edit?usp=sharing Governance Committee Report]<br />
<br />
=== Advocacy & Outreach Committee Report - Keith H. (2 min) ===<br />
* [https://docs.google.com/document/d/1smg3GPbnFzKfzga_eWRznUwewWZ64wJFwnf1K-9RnGM/edit?usp=sharing AOC Report]<br />
* [https://docs.google.com/document/d/1BB9JLADfD3Cf2nlMAyjXFIBEpnPjGSOuWIGOWP-aGOg/edit?usp=sharing AOC TOR]<br />
<br />
=== Finance Committee Report - Byron V. (2 min) ===<br />
* [ Finance Committee Report]<br />
<br />
==== Finance Motions - Byron V. (2 min) ====<br />
{{Motion<br />
|motion= The Executive and Finance Committees recommend to the Board to continue with Servus Credit Union's Circle Rewards Business MasterCard and to cancel the MasterCard in Chris Chan's name and request two new MasterCards from Servus Credit Union in the names of Coreen S, South Shop Manager, and Mike Züge, Executive Director. <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
{{Motion<br />
|motion= Standing Motion: The Executive and Finance Committees recommend to the Board to delegate authority to the Executive Director, Mike Züge, and Treasurer, Byron Vass, to redeem the Society's MasterCard Circle Rewards for cash back, to be deposited in the high interest general bank account, whenever operationally appropriate without need to receive Board approval each time.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
=== Approval of Reports ===<br />
{{Motion<br />
|motion=To approve the reports as presented above.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Current & Completed Business ==<br />
<br />
=== Updates on Action Items From Previous Meeting (1 min)===<br />
* Post [https://drive.google.com/drive/folders/1f0KUSg1pHrQ0d3EGGhHbyaIBYKEIQ_mf?usp=sharing Board Member Intros] to the website <br />
<br />
=== Downtown Shop Mural - Sarah R. (2 min) ===<br />
* [ Mural Fundraiser]<br />
<br />
<br />
=== Membership Drive - Keith H. (2 min)===<br />
*[https://docs.google.com/document/d/1rXsTlAMKqVAHX1xridXumP-hBcfs9w0pDnAqRNuA3-I/edit?usp=sharing 2022 Membership Engagement - Renewal Ask]<br />
<br />
{{Motion<br />
|motion= <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== New Business ==<br />
<br />
=== City of Edmonton Bike Plan 2022 presentation to the Board - (2 min) ===<br />
* Two City of Edmonton employees will present to the Board on January 20, 2022 at 6pm<br />
<br />
{{Motion<br />
|motion= <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
=== Board Google Drive Training - Sarah R. (2 min) ===<br />
* Sarah would like to schedule a Google Drive training meeting with the Board<br />
<br />
== <i>In Camera</i> Session ==<br />
{{Motion<br />
|motion=To move <i>in camera</i>.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
<br />
{{Motion<br />
|motion=To move <i>out of camera</i> discussion.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Board Volunteer Hour Tracking - ALL BOARD (1 min) ==<br />
* [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Volunteer Hour Tracking Sheet]<br />
<br />
== Adjournment ==<br />
Meeting adjourned by at pm<br />
<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2022&diff=5974Board Minutes January 20222022-01-10T21:34:09Z<p>Sarah.rebryna: </p>
<hr />
<div>'''''Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.'''''<br />
<br />
== Bike Edmonton Board Meeting Minutes for January 10, 2022 ==<br />
<br />
Board meetings are open to Bike Edmonton members and the public.<br />
<br />
* Location: [https://meet.google.com/qhz-qnor-riv Google Meet] To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#<br />
* Start Time: 7:00pm<br />
<br />
Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br />
<br />
== Attendance ==<br />
* '''Meeting Chair:''' Roy C<br />
* '''Minute-taker:''' Andi <br />
* '''Food by:''' n/a<br />
* '''Board attendance:''' <br />
* '''Staff attendance:''' <br />
* '''Regrets:''' <br />
* '''Absent:''' <br />
* '''Guests:'''<br />
<br />
== Call to Order ==<br />
* Meeting called to order by at pm.<br />
<br />
== Logistics for Next Meeting ==<br />
* Date: 14 February 2022<br />
* Location: Google Meet<br />
* Chair: <br />
* Minute-taker: Andi<br />
* Food by: n/a<br />
<br />
== Announcements ==<br />
* Remember to record your [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Member volunteer hours!]<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve this January 10 agenda.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Approval of Last Meeting's Minutes ==<br />
{{Motion<br />
|motion=To approve the [[Board Minutes December 2021|December 2021]] minutes.<br />
|first= <br />
|second= <br />
|yes= <br />
|no=<br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Reports ==<br />
<br />
=== President's Report - Sarah R. (2 mins) ===<br />
* [ President's Report]<br />
<br />
=== Executive Director's Report - Mike Züge (10 min) ===<br />
* [https://docs.google.com/document/d/1emt6XU0Z4a3BMIwmPViwzqh-FHf8D-OFPpcGjxfbZIM/edit Executive Director's Report]<br />
<br />
=== Treasurer's Report - Byron V. (2 mins) ===<br />
* [ Treasurer's Report]<br />
<br />
=== Executive Committee Report - Sarah R. (2 min) ===<br />
* [ Executive Committee Report]<br />
<br />
=== HR Committee Report - Andi E. (2 min) ===<br />
* [ HR Committee Report]<br />
<br />
=== Governance Committee Report - Roy C. (2 min) ===<br />
* [ Governance Committee Report]<br />
<br />
=== Advocacy & Outreach Committee Report - Keith H. (2 min) ===<br />
* [ AOC Report]<br />
<br />
=== Finance Committee Report - Byron V. (2 min) ===<br />
* [ Finance Committee Report]<br />
<br />
==== Finance Motions - Byron V. (2 min) ====<br />
{{Motion<br />
|motion= The Executive and Finance Committees recommend to the Board to continue with Servus Credit Union's Circle Rewards Business MasterCard and to cancel the MasterCard in Chris Chan's name and request two new MasterCards from Servus Credit Union in the names of Coreen S, South Shop Manager, and Mike Züge, Executive Director. <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
{{Motion<br />
|motion= Standing Motion: The Executive and Finance Committees recommend to the Board to delegate authority to the Executive Director, Mike Züge, and Treasurer, Byron Vass, to redeem the Society's MasterCard Circle Rewards for cash back, to be deposited in the high interest general bank account, whenever operationally appropriate without need to receive Board approval each time.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
=== Approval of Reports ===<br />
{{Motion<br />
|motion=To approve the reports as presented above.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Current & Completed Business ==<br />
<br />
=== Updates on Action Items From Previous Meeting (1 min)===<br />
* Post [https://drive.google.com/drive/folders/1f0KUSg1pHrQ0d3EGGhHbyaIBYKEIQ_mf?usp=sharing Board Member Intros] to the website <br />
<br />
=== Downtown Shop Mural - Sarah R. (2 min) ===<br />
* [ Mural Fundraiser]<br />
<br />
<br />
=== Membership Drive - Keith H. (2 min)===<br />
*<br />
{{Motion<br />
|motion= <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== New Business ==<br />
<br />
=== City of Edmonton Bike Plan 2022 presentation to the Board - (2 min) ===<br />
* Two City of Edmonton employees will present to the Board on January 20, 2022 at 6pm<br />
<br />
{{Motion<br />
|motion= <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
=== Board Google Drive Training - Sarah R. (2 min) ===<br />
* Sarah would like to schedule a Google Drive training meeting with the Board<br />
<br />
== <i>In Camera</i> Session ==<br />
{{Motion<br />
|motion=To move <i>in camera</i>.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
<br />
{{Motion<br />
|motion=To move <i>out of camera</i> discussion.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Board Volunteer Hour Tracking - ALL BOARD (1 min) ==<br />
* [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Volunteer Hour Tracking Sheet]<br />
<br />
== Adjournment ==<br />
Meeting adjourned by at pm<br />
<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2022&diff=5973Board Minutes January 20222022-01-10T17:55:14Z<p>Sarah.rebryna: </p>
<hr />
<div>'''''Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.'''''<br />
<br />
== Bike Edmonton Board Meeting Minutes for January 10, 2022 ==<br />
<br />
Board meetings are open to Bike Edmonton members and the public.<br />
<br />
* Location: [https://meet.google.com/qhz-qnor-riv Google Meet] To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#<br />
* Start Time: 7:00pm<br />
<br />
Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br />
<br />
== Attendance ==<br />
* '''Meeting Chair:''' Roy C<br />
* '''Minute-taker:''' Andi <br />
* '''Food by:''' n/a<br />
* '''Board attendance:''' <br />
* '''Staff attendance:''' <br />
* '''Regrets:''' <br />
* '''Absent:''' <br />
* '''Guests:'''<br />
<br />
== Call to Order ==<br />
* Meeting called to order by at pm.<br />
<br />
== Logistics for Next Meeting ==<br />
* Date: 14 February 2022<br />
* Location: Google Meet<br />
* Chair: <br />
* Minute-taker: Andi<br />
* Food by: n/a<br />
<br />
== Announcements ==<br />
* Remember to record your [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Member volunteer hours!]<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve this January 10 agenda.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Approval of Last Meeting's Minutes ==<br />
{{Motion<br />
|motion=To approve the [[Board Minutes December 2021|December 2021]] minutes.<br />
|first= <br />
|second= <br />
|yes= <br />
|no=<br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Reports ==<br />
<br />
=== President's Report - Sarah R. (2 mins) ===<br />
* [ President's Report]<br />
<br />
=== Executive Director's Report - Mike Züge (10 min) ===<br />
* [https://docs.google.com/document/d/1emt6XU0Z4a3BMIwmPViwzqh-FHf8D-OFPpcGjxfbZIM/edit Executive Director's Report]<br />
<br />
=== Treasurer's Report - Byron V. (2 mins) ===<br />
* [ Treasurer's Report]<br />
<br />
=== Executive Committee Report - Sarah R. (2 min) ===<br />
* [ Executive Committee Report]<br />
<br />
=== HR Committee Report - Andi E. (2 min) ===<br />
* [ HR Committee Report]<br />
<br />
=== Governance Committee Report - Roy C. (2 min) ===<br />
* [ Governance Committee Report]<br />
<br />
=== Advocacy & Outreach Committee Report - Keith H. (2 min) ===<br />
* [ AOC Report]<br />
<br />
=== Finance Committee Report - Byron V. (2 min) ===<br />
* [ Finance Committee Report]<br />
==== Finance Motions - Byron V. (2 min) ====<br />
{{Motion<br />
|motion= The Executive and Finance Committees recommend to the Board to continue with Servus Credit Union's Circle Rewards Business MasterCard and to cancel the MasterCard in Chris Chan's name and request two new MasterCards from Servus Credit Union in the names of Coreen S, South Shop Manager, and Mike Züge, Executive Director. <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
{{Motion<br />
|motion= Standing Motion: The Executive and Finance Committees recommend to the Board to delegate authority to the Executive Director, Mike Züge, and Treasurer, Byron Vass, to redeem the Society's MasterCard Circle Rewards for cash back, to be deposited in the high interest general bank account, whenever operationally appropriate without need to receive Board approval each time.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
=== Approval of Reports ===<br />
{{Motion<br />
|motion=To approve the reports as presented above.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Current & Completed Business ==<br />
<br />
=== Updates on Action Items From Previous Meeting (1 min)===<br />
* Post [https://drive.google.com/drive/folders/1f0KUSg1pHrQ0d3EGGhHbyaIBYKEIQ_mf?usp=sharing Board Member Intros] to the website <br />
<br />
=== Downtown Shop Mural - Sarah R. (2 min) ===<br />
* [ Mural Fundraiser]<br />
<br />
<br />
=== Membership Drive - Keith H. (2 min)===<br />
*<br />
{{Motion<br />
|motion= <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== New Business ==<br />
<br />
=== City of Edmonton Bike Plan 2022 presentation to the Board - (2 min)===<br />
* Two City of Edmonton employees will present to the Board on January 20, 2022 at 6pm<br />
<br />
{{Motion<br />
|motion= <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== <i>In Camera</i> Session ==<br />
{{Motion<br />
|motion=To move <i>in camera</i>.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
<br />
{{Motion<br />
|motion=To move <i>out of camera</i> discussion.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Board Volunteer Hour Tracking - ALL BOARD (1 min) ==<br />
* [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Volunteer Hour Tracking Sheet]<br />
<br />
== Adjournment ==<br />
Meeting adjourned by at pm<br />
<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2022&diff=5972Board Minutes January 20222022-01-10T01:15:39Z<p>Sarah.rebryna: /* Treasurer's Report - N/A ( mins) */</p>
<hr />
<div>'''''Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.'''''<br />
<br />
== Bike Edmonton Board Meeting Minutes for January 10, 2022 ==<br />
<br />
Board meetings are open to Bike Edmonton members and the public.<br />
<br />
* Location: [https://meet.google.com/qhz-qnor-riv Google Meet] To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#<br />
* Start Time: 7:00pm<br />
<br />
Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br />
<br />
== Attendance ==<br />
* '''Meeting Chair:''' Roy C<br />
* '''Minute-taker:''' Andi <br />
* '''Food by:''' n/a<br />
* '''Board attendance:''' <br />
* '''Staff attendance:''' <br />
* '''Regrets:''' <br />
* '''Absent:''' <br />
* '''Guests:'''<br />
<br />
== Call to Order ==<br />
* Meeting called to order by at pm.<br />
<br />
== Logistics for Next Meeting ==<br />
* Date: 14 February 2022<br />
* Location: Google Meet<br />
* Chair: <br />
* Minute-taker: Andi<br />
* Food by: n/a<br />
<br />
== Announcements ==<br />
* Remember to record your [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Member volunteer hours!]<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve this January 10 agenda.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Approval of Last Meeting's Minutes ==<br />
{{Motion<br />
|motion=To approve the [[Board Minutes December 2021|December 2021]] minutes.<br />
|first= <br />
|second= <br />
|yes= <br />
|no=<br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Reports ==<br />
<br />
=== President's Report - Sarah R. (2 mins) ===<br />
* [ President's Report]<br />
<br />
=== Executive Director's Report - Mike Züge (10 min) ===<br />
* [ Executive Director's Report]<br />
<br />
=== Treasurer's Report - Byron V. (2 mins) ===<br />
* [ Treasurer's Report]<br />
<br />
=== Executive Committee Report - Sarah R. (2 min) ===<br />
* [ Executive Committee Report]<br />
<br />
=== HR Committee Report - Andi E. (2 min) ===<br />
* [ HR Committee Report]<br />
<br />
=== Governance Committee Report - Roy C. (2 min) ===<br />
* [ Governance Committee Report]<br />
<br />
=== Advocacy & Outreach Committee Report - Keith H. (2 min) ===<br />
* [ AOC Report]<br />
<br />
=== Finance Committee Report - Byron V. (2 min) ===<br />
* [ Finance Committee Report]<br />
==== Finance Motions - Byron V. (2 min) ====<br />
{{Motion<br />
|motion= The Executive and Finance Committees recommend to the Board to continue with Servus Credit Union's Circle Rewards Business MasterCard and to cancel the MasterCard in Chris Chan's name and request two new MasterCards from Servus Credit Union in the names of Coreen S, South Shop Manager, and Mike Züge, Executive Director. <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
{{Motion<br />
|motion= Standing Motion: The Executive and Finance Committees recommend to the Board to delegate authority to the Executive Director, Mike Züge, and Treasurer, Byron Vass, to redeem the Society's MasterCard Circle Rewards for cash back, to be deposited in the high interest general bank account, whenever operationally appropriate without need to receive Board approval each time.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
=== Approval of Reports ===<br />
{{Motion<br />
|motion=To approve the reports as presented above.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Current & Completed Business ==<br />
<br />
=== Updates on Action Items From Previous Meeting (1 min)===<br />
* Post [https://drive.google.com/drive/folders/1f0KUSg1pHrQ0d3EGGhHbyaIBYKEIQ_mf?usp=sharing Board Member Intros] to the website <br />
<br />
=== Downtown Shop Mural - Sarah R. (2 min) ===<br />
* [ Mural Fundraiser]<br />
<br />
<br />
=== Membership Drive - Keith H. (2 min)===<br />
*<br />
{{Motion<br />
|motion= <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== New Business ==<br />
<br />
=== City of Edmonton Bike Plan 2022 presentation to the Board - (2 min)===<br />
* Two City of Edmonton employees will present to the Board on January 20, 2022 at 6pm<br />
<br />
{{Motion<br />
|motion= <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== <i>In Camera</i> Session ==<br />
{{Motion<br />
|motion=To move <i>in camera</i>.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
<br />
{{Motion<br />
|motion=To move <i>out of camera</i> discussion.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Board Volunteer Hour Tracking - ALL BOARD (1 min) ==<br />
* [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Volunteer Hour Tracking Sheet]<br />
<br />
== Adjournment ==<br />
Meeting adjourned by at pm<br />
<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2022&diff=5971Board Minutes January 20222022-01-10T01:13:27Z<p>Sarah.rebryna: </p>
<hr />
<div>'''''Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.'''''<br />
<br />
== Bike Edmonton Board Meeting Minutes for January 10, 2022 ==<br />
<br />
Board meetings are open to Bike Edmonton members and the public.<br />
<br />
* Location: [https://meet.google.com/qhz-qnor-riv Google Meet] To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#<br />
* Start Time: 7:00pm<br />
<br />
Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br />
<br />
== Attendance ==<br />
* '''Meeting Chair:''' Roy C<br />
* '''Minute-taker:''' Andi <br />
* '''Food by:''' n/a<br />
* '''Board attendance:''' <br />
* '''Staff attendance:''' <br />
* '''Regrets:''' <br />
* '''Absent:''' <br />
* '''Guests:'''<br />
<br />
== Call to Order ==<br />
* Meeting called to order by at pm.<br />
<br />
== Logistics for Next Meeting ==<br />
* Date: 14 February 2022<br />
* Location: Google Meet<br />
* Chair: <br />
* Minute-taker: Andi<br />
* Food by: n/a<br />
<br />
== Announcements ==<br />
* Remember to record your [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Member volunteer hours!]<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve this January 10 agenda.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Approval of Last Meeting's Minutes ==<br />
{{Motion<br />
|motion=To approve the [[Board Minutes December 2021|December 2021]] minutes.<br />
|first= <br />
|second= <br />
|yes= <br />
|no=<br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Reports ==<br />
<br />
=== President's Report - Sarah R. (2 mins) ===<br />
* [ President's Report]<br />
<br />
=== Executive Director's Report - Mike Züge (10 min) ===<br />
* [ Executive Director's Report]<br />
<br />
=== Treasurer's Report - N/A ( mins) ===<br />
* [ Treasurer's Report]<br />
<br />
=== Executive Committee Report - Sarah R. (2 min) ===<br />
* [ Executive Committee Report]<br />
<br />
=== HR Committee Report - Andi E. (2 min) ===<br />
* [ HR Committee Report]<br />
<br />
=== Governance Committee Report - Roy C. (2 min) ===<br />
* [ Governance Committee Report]<br />
<br />
=== Advocacy & Outreach Committee Report - Keith H. (2 min) ===<br />
* [ AOC Report]<br />
<br />
=== Finance Committee Report - Byron V. (2 min) ===<br />
* [ Finance Committee Report]<br />
==== Finance Motions - Byron V. (2 min) ====<br />
{{Motion<br />
|motion= The Executive and Finance Committees recommend to the Board to continue with Servus Credit Union's Circle Rewards Business MasterCard and to cancel the MasterCard in Chris Chan's name and request two new MasterCards from Servus Credit Union in the names of Coreen S, South Shop Manager, and Mike Züge, Executive Director. <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
{{Motion<br />
|motion= Standing Motion: The Executive and Finance Committees recommend to the Board to delegate authority to the Executive Director, Mike Züge, and Treasurer, Byron Vass, to redeem the Society's MasterCard Circle Rewards for cash back, to be deposited in the high interest general bank account, whenever operationally appropriate without need to receive Board approval each time.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
=== Approval of Reports ===<br />
{{Motion<br />
|motion=To approve the reports as presented above.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Current & Completed Business ==<br />
<br />
=== Updates on Action Items From Previous Meeting (1 min)===<br />
* Post [https://drive.google.com/drive/folders/1f0KUSg1pHrQ0d3EGGhHbyaIBYKEIQ_mf?usp=sharing Board Member Intros] to the website <br />
<br />
=== Downtown Shop Mural - Sarah R. (2 min) ===<br />
* [ Mural Fundraiser]<br />
<br />
<br />
=== Membership Drive - Keith H. (2 min)===<br />
*<br />
{{Motion<br />
|motion= <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== New Business ==<br />
<br />
=== City of Edmonton Bike Plan 2022 presentation to the Board - (2 min)===<br />
* Two City of Edmonton employees will present to the Board on January 20, 2022 at 6pm<br />
<br />
{{Motion<br />
|motion= <br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== <i>In Camera</i> Session ==<br />
{{Motion<br />
|motion=To move <i>in camera</i>.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
<br />
{{Motion<br />
|motion=To move <i>out of camera</i> discussion.<br />
|first= <br />
|second= <br />
|yes= <br />
|no= <br />
|abstain= <br />
|result= <br />
}}<br />
<br />
== Board Volunteer Hour Tracking - ALL BOARD (1 min) ==<br />
* [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Volunteer Hour Tracking Sheet]<br />
<br />
== Adjournment ==<br />
Meeting adjourned by at pm<br />
<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=2021_AGM&diff=59662021 AGM2021-12-29T00:07:29Z<p>Sarah.rebryna: /* Questions from the Floor: */</p>
<hr />
<div>'''''These minutes are not yet approved. They must be approved at the [[2022 AGM]].'''''<br />
<br />
== Bike Edmonton Annual General Meeting Minutes for 2021 ==<br />
<br />
* Location: Google Meet<br />
* Date: Sunday, November 7, 2021<br />
<br />
== Attendance ==<br />
* Meeting Chair: Sarah Rebryna<br />
* Minute-taker: Andi Eng<br />
* Attendance: <br />
<br />
== Call to Order ==<br />
* Sarah called to order at 1:09pm <br />
*Land acknowledgment<br />
*Direct members to https://bikeedmonton.ca/agm for documents<br />
*Establish quorum<br />
*Confirm member attendance (sign in) <br />
*Logistics announcement: For those whose screen handle is different from their real name, we need their real name for attendance<br />
*Explain “Members In Good Standing” voting for motions<br />
*A member in good standing is a Regular Member who has been a member for at least one calendar month and any honorary members shall be considered members in good standing. A regular member who has lapsed for no more than six months shall also be considered a member in good standing immediately upon payment of their dues.<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve the agenda.<br />
|first= Roy Coulthard<br />
|second= Ronald Cherlet<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Approval of Minutes from 2020 Annual General Meeting ==<br />
{{Motion<br />
|motion=To approve the [[2020 AGM|minutes from the 2020 Annual General Meeting]]<br />
|first= Devin Clarke<br />
|second= William Henderson<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Introduction from Mike Züge ==<br />
Mike introduced himself as the new Bike Edmonton Executive Director effective October 18, 2021.<br />
<br />
== Reports ==<br />
See [[Media:Bike Edmonton Annual Report 2021.pdf|2021 Annual Report]].<br />
<br />
=== President's Report ===<br />
* Report available in the above linked 2021 Annual Report<br />
* Sarah also introduced the Mural done by local artist Jason Blower installed in our Downtown Community Bike Shop<br />
<br />
=== Executive Director's Report - Chris Chan ===<br />
* Presented his last Executive Director Report as the outgoing Executive Director<br />
<br />
=== Treasurer's Report - Roy Coulthard ===<br />
Roy updated the membership on our financial position<br />
==== Questions from the Floor: ====<br />
Question: Interest on the loan? (William H)<br />
Answer: Not as long as we pay back the $40k by Dec 2022<br />
<br />
Question: Can we see the audited report? (William H)<br />
Answer: As following previous practices at AGM, this has been audited by the board<br />
<br />
Question: What are the shop leases? (Jeff Davis)<br />
Answer: Downtown is until 2025; South shop is until 2023<br />
<br />
Question: Financial Costs (Ron C)<br />
Answer: Bookkeeper fees; GST; Processing fees; There is no current debt servicing<br />
<br />
{{Motion<br />
|motion=To approve the reports and financial statements (balance sheets, profit and loss statement) as presented.<br />
|first= Geoff Hansen<br />
|second= Devin Clarke<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== New Business ==<br />
=== Budget - Roy C ===<br />
Roy presented the proposed 2021-22 Budget to the Membership for discussion and approval<br />
==== Questions from the Floor: ====<br />
Question: I know it may be a little bit of work... when it comes to memberships, is there a way to do a package deal with local bike shops? They sell a bike... our shops sell a bike, there is a membership fee to Bike Edmonton included in the bike sale? Then as they are a member, we send them the newsletter, list their bike on their behalf to bikeindex.org, etc.? (Mike Enders)<br />
Answer: there is some opportunity here, not all bike shop clients will use our services. But this is something that we would be interested in pursuing. We do have the sticker project as an alternative<br />
<br />
Question: There was a line about a miscalculation of $2500<br />
Answer: This was a casino line from the 2020 financials<br />
<br />
Question: Ronald Cherlet - Are there more granting opportunities? <br />
Answer: Always. This is on the tasks lists that we will give to our new Exec Dir.; We have the most bicycle positive government status (federal and municipal) in many years, and there may be some monies available for active transportation; Advocate from membership!<br />
<br />
Question: Mike Enders - I would also like to mention that the City of Edmonton has changed their Small Sparks Grants, but grants are still available for smaller projects, etc. I am new to this, but does Bike Edmonton have a Neighbourhood Resource Coordinator or access to a Neighbourhood Resource Coordinator? Something worth looking into. They can definitely help with providing information to relative grant opportunities through the City of Edmonton. Ashley Salvador and Andrew Knack are good go-tos<br />
Answer: We will definitely leverage these relationships<br />
<br />
Comment from Sarah: As members, please bring ideas to the Board. Feel free to email or contact the Board at any time<br />
<br />
Suggestion from Mike Enders: Even if the bylaws need to be changed to reflect it... perhaps add positions such as a Communications Director, Memberships Director, etc.<br />
<br />
{{Motion<br />
|motion=To approve the 2021-2022 Budget as presented.<br />
|first= Roy Coulthard<br />
|second= Jeff Davis<br />
|yes=<br />
|no= 1<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Board Elections ==<br />
=== Overview of Election Process - Sarah ===<br />
We have 3 board members continuing in their second year of their two-year terms: they do not need to stand for election.<br />
<br />
We have 1 current board member who would like to continue on the board for a second two-year term and is running in the election. We also have 2 members who were appointed to the board this year who wish to continue and are running for election. We aim for a full board of 12 members, so we have a total of 9 positions to be filled this year.<br />
<br />
We have 3 nomination(s) in advance, plus the 3 current board members running again, and are looking for any additional nominations from the floor. You may nominate someone else or you may nominate yourself. We will ask you to give a short, 1-minute introduction and pitch what you will bring to the board and organization.<br />
<br />
Board meetings occur monthly, with additional committee meetings, typically also monthly.<br />
<br />
We would like to thank the contributions of our outgoing board members:<br />
Annya, Ken, Jarett, and Rachel<br />
<br />
=== Nominations and Candidate Introductions (1 min each) ===<br />
*Andi Eng<br />
*Michelle Bourdon<br />
*Byron Vass<br />
*Matthew Hoyt<br />
*Maxine Myre<br />
*Mike Enders<br />
*Ronald Cherlet<br />
*William Henderson<br />
*John Fuller<br />
<br />
=== Vote by secret ballot (only “Members In Good Standing” may vote) ===<br />
Tally votes<br />
* 1 outgoing board<br />
* 1 random Bike Edmonton member/scrutineer<br />
<br />
Announce new board<br />
<br />
{{Motion<br />
|motion= To recognize Sarah Rebryna, Roy Coulthard, Andi Eng, Michelle Bourdon, Byron Vass, Matthew Hoyt, Maxine Myre, Mike Enders, Ronald Cherlet, William Henderson, and John Fuller as the 2021-2022 Bike Edmonton Board of Directors<br />
|first= Jeff Davis<br />
|second= Mike Enders<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Adjournment ==<br />
* Meeting adjourned by Sarah at 2:58pm<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]<br />
[[Category:2020-2021 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=2021_AGM&diff=59652021 AGM2021-12-29T00:06:35Z<p>Sarah.rebryna: /* Treasurer's Report - Roy Coulthard */</p>
<hr />
<div>'''''These minutes are not yet approved. They must be approved at the [[2022 AGM]].'''''<br />
<br />
== Bike Edmonton Annual General Meeting Minutes for 2021 ==<br />
<br />
* Location: Google Meet<br />
* Date: Sunday, November 7, 2021<br />
<br />
== Attendance ==<br />
* Meeting Chair: Sarah Rebryna<br />
* Minute-taker: Andi Eng<br />
* Attendance: <br />
<br />
== Call to Order ==<br />
* Sarah called to order at 1:09pm <br />
*Land acknowledgment<br />
*Direct members to https://bikeedmonton.ca/agm for documents<br />
*Establish quorum<br />
*Confirm member attendance (sign in) <br />
*Logistics announcement: For those whose screen handle is different from their real name, we need their real name for attendance<br />
*Explain “Members In Good Standing” voting for motions<br />
*A member in good standing is a Regular Member who has been a member for at least one calendar month and any honorary members shall be considered members in good standing. A regular member who has lapsed for no more than six months shall also be considered a member in good standing immediately upon payment of their dues.<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve the agenda.<br />
|first= Roy Coulthard<br />
|second= Ronald Cherlet<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Approval of Minutes from 2020 Annual General Meeting ==<br />
{{Motion<br />
|motion=To approve the [[2020 AGM|minutes from the 2020 Annual General Meeting]]<br />
|first= Devin Clarke<br />
|second= William Henderson<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Introduction from Mike Züge ==<br />
Mike introduced himself as the new Bike Edmonton Executive Director effective October 18, 2021.<br />
<br />
== Reports ==<br />
See [[Media:Bike Edmonton Annual Report 2021.pdf|2021 Annual Report]].<br />
<br />
=== President's Report ===<br />
* Report available in the above linked 2021 Annual Report<br />
* Sarah also introduced the Mural done by local artist Jason Blower installed in our Downtown Community Bike Shop<br />
<br />
=== Executive Director's Report - Chris Chan ===<br />
* Presented his last Executive Director Report as the outgoing Executive Director<br />
<br />
=== Treasurer's Report - Roy Coulthard ===<br />
Roy updated the membership on our financial position<br />
==== Questions from the Floor: ====<br />
Question: Interest on the loan? (William H)<br />
Answer: Not as long as we pay back the $40k by Dec 2022<br />
<br />
Question: Can we see the audited report? (William H)<br />
Answer: As following previous practices at AGM, this has been audited by the board<br />
<br />
Question: What are the shop leases? (Jeff Davis)<br />
Answer: Downtown is until 2025; South shop is until 2023<br />
<br />
Question: Financial Costs (Ron C)<br />
Answer: Bookkeeper fees; GST; Processing fees; There is no current debt servicing<br />
<br />
{{Motion<br />
|motion=To approve the reports and financial statements (balance sheets, profit and loss statement) as presented.<br />
|first= Geoff Hansen<br />
|second= Devin Clarke<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== New Business ==<br />
=== Budget - Roy C ===<br />
Roy presented the proposed 2021-22 Budget to the Membership for discussion and approval<br />
==== Questions from the Floor: ====<br />
Question: I know it may be a little bit of work... when it comes to memberships, is there a way to do a package deal with local bike shops? They sell a bike... our shops sell a bike, there is a membership fee to Bike Edmonton included in the bike sale? Then as they are a member, we send them the newsletter, list their bike on their behalf to bikeindex.org, etc.? (Mike Enders)<br />
Answer: there is some opportunity here, not all bike shop clients will use our services. But this is something that we would be interested in pursuing. We do have the sticker project as an alternative<br />
<br />
Question: There was a line about a miscalculation of $2500<br />
Answer: This was a casino line from the 2020 financials<br />
<br />
Question: Ronald Cherlet - Are there more granting opportunities? <br />
Answer: Always. This is on the tasks lists that we will give to our new Exec Dir.; We have the most bicycle positive government status (federal and municipal) in many years, and there may be some monies available for active transportation; Advocate from membership!<br />
<br />
Question: Mike Enders - I would also like to mention that the City of Edmonton has changed their Small Sparks Grants, but grants are still available for smaller projects, etc. I am new to this, but does Bike Edmonton have a Neighbourhood Resource Coordinator or access to a Neighbourhood Resource Coordinator? Something worth looking into. They can definitely help with providing information to relative grant opportunities through the City of Edmonton. Ashley Salvador and Andrew Knack are good go-tos<br />
Answer: We will definitely leverage these relationships<br />
<br />
Comment from Sarah: As members, please bring ideas to the board. Feel free to email or contact the board at any time<br />
<br />
Suggestion from Mike Enders: Even if the bylaws need to be changed to reflect it... perhaps add positions such as a Communications Director, Memberships Director, etc.<br />
<br />
{{Motion<br />
|motion=To approve the 2021-2022 Budget as presented.<br />
|first= Roy Coulthard<br />
|second= Jeff Davis<br />
|yes=<br />
|no= 1<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Board Elections ==<br />
=== Overview of Election Process - Sarah ===<br />
We have 3 board members continuing in their second year of their two-year terms: they do not need to stand for election.<br />
<br />
We have 1 current board member who would like to continue on the board for a second two-year term and is running in the election. We also have 2 members who were appointed to the board this year who wish to continue and are running for election. We aim for a full board of 12 members, so we have a total of 9 positions to be filled this year.<br />
<br />
We have 3 nomination(s) in advance, plus the 3 current board members running again, and are looking for any additional nominations from the floor. You may nominate someone else or you may nominate yourself. We will ask you to give a short, 1-minute introduction and pitch what you will bring to the board and organization.<br />
<br />
Board meetings occur monthly, with additional committee meetings, typically also monthly.<br />
<br />
We would like to thank the contributions of our outgoing board members:<br />
Annya, Ken, Jarett, and Rachel<br />
<br />
=== Nominations and Candidate Introductions (1 min each) ===<br />
*Andi Eng<br />
*Michelle Bourdon<br />
*Byron Vass<br />
*Matthew Hoyt<br />
*Maxine Myre<br />
*Mike Enders<br />
*Ronald Cherlet<br />
*William Henderson<br />
*John Fuller<br />
<br />
=== Vote by secret ballot (only “Members In Good Standing” may vote) ===<br />
Tally votes<br />
* 1 outgoing board<br />
* 1 random Bike Edmonton member/scrutineer<br />
<br />
Announce new board<br />
<br />
{{Motion<br />
|motion= To recognize Sarah Rebryna, Roy Coulthard, Andi Eng, Michelle Bourdon, Byron Vass, Matthew Hoyt, Maxine Myre, Mike Enders, Ronald Cherlet, William Henderson, and John Fuller as the 2021-2022 Bike Edmonton Board of Directors<br />
|first= Jeff Davis<br />
|second= Mike Enders<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Adjournment ==<br />
* Meeting adjourned by Sarah at 2:58pm<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]<br />
[[Category:2020-2021 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=2021_AGM&diff=59642021 AGM2021-12-29T00:06:04Z<p>Sarah.rebryna: </p>
<hr />
<div>'''''These minutes are not yet approved. They must be approved at the [[2022 AGM]].'''''<br />
<br />
== Bike Edmonton Annual General Meeting Minutes for 2021 ==<br />
<br />
* Location: Google Meet<br />
* Date: Sunday, November 7, 2021<br />
<br />
== Attendance ==<br />
* Meeting Chair: Sarah Rebryna<br />
* Minute-taker: Andi Eng<br />
* Attendance: <br />
<br />
== Call to Order ==<br />
* Sarah called to order at 1:09pm <br />
*Land acknowledgment<br />
*Direct members to https://bikeedmonton.ca/agm for documents<br />
*Establish quorum<br />
*Confirm member attendance (sign in) <br />
*Logistics announcement: For those whose screen handle is different from their real name, we need their real name for attendance<br />
*Explain “Members In Good Standing” voting for motions<br />
*A member in good standing is a Regular Member who has been a member for at least one calendar month and any honorary members shall be considered members in good standing. A regular member who has lapsed for no more than six months shall also be considered a member in good standing immediately upon payment of their dues.<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve the agenda.<br />
|first= Roy Coulthard<br />
|second= Ronald Cherlet<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Approval of Minutes from 2020 Annual General Meeting ==<br />
{{Motion<br />
|motion=To approve the [[2020 AGM|minutes from the 2020 Annual General Meeting]]<br />
|first= Devin Clarke<br />
|second= William Henderson<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Introduction from Mike Züge ==<br />
Mike introduced himself as the new Bike Edmonton Executive Director effective October 18, 2021.<br />
<br />
== Reports ==<br />
See [[Media:Bike Edmonton Annual Report 2021.pdf|2021 Annual Report]].<br />
<br />
=== President's Report ===<br />
* Report available in the above linked 2021 Annual Report<br />
* Sarah also introduced the Mural done by local artist Jason Blower installed in our Downtown Community Bike Shop<br />
<br />
=== Executive Director's Report - Chris Chan ===<br />
* Presented his last Executive Director Report as the outgoing Executive Director<br />
<br />
=== Treasurer's Report - Roy Coulthard ===<br />
Roy updated the membership on our financial position<br />
* <b>Questions from the Floor:</b><br />
Question: Interest on the loan? (William H)<br />
Answer: Not as long as we pay back the $40k by Dec 2022<br />
<br />
Question: Can we see the audited report? (William H)<br />
Answer: As following previous practices at AGM, this has been audited by the board<br />
<br />
Question: What are the shop leases? (Jeff Davis)<br />
Answer: Downtown is until 2025; South shop is until 2023<br />
<br />
Question: Financial Costs (Ron C)<br />
Answer: Bookkeeper fees; GST; Processing fees; There is no current debt servicing<br />
<br />
{{Motion<br />
|motion=To approve the reports and financial statements (balance sheets, profit and loss statement) as presented.<br />
|first= Geoff Hansen<br />
|second= Devin Clarke<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== New Business ==<br />
=== Budget - Roy C ===<br />
Roy presented the proposed 2021-22 Budget to the Membership for discussion and approval<br />
==== Questions from the Floor: ====<br />
Question: I know it may be a little bit of work... when it comes to memberships, is there a way to do a package deal with local bike shops? They sell a bike... our shops sell a bike, there is a membership fee to Bike Edmonton included in the bike sale? Then as they are a member, we send them the newsletter, list their bike on their behalf to bikeindex.org, etc.? (Mike Enders)<br />
Answer: there is some opportunity here, not all bike shop clients will use our services. But this is something that we would be interested in pursuing. We do have the sticker project as an alternative<br />
<br />
Question: There was a line about a miscalculation of $2500<br />
Answer: This was a casino line from the 2020 financials<br />
<br />
Question: Ronald Cherlet - Are there more granting opportunities? <br />
Answer: Always. This is on the tasks lists that we will give to our new Exec Dir.; We have the most bicycle positive government status (federal and municipal) in many years, and there may be some monies available for active transportation; Advocate from membership!<br />
<br />
Question: Mike Enders - I would also like to mention that the City of Edmonton has changed their Small Sparks Grants, but grants are still available for smaller projects, etc. I am new to this, but does Bike Edmonton have a Neighbourhood Resource Coordinator or access to a Neighbourhood Resource Coordinator? Something worth looking into. They can definitely help with providing information to relative grant opportunities through the City of Edmonton. Ashley Salvador and Andrew Knack are good go-tos<br />
Answer: We will definitely leverage these relationships<br />
<br />
Comment from Sarah: As members, please bring ideas to the board. Feel free to email or contact the board at any time<br />
<br />
Suggestion from Mike Enders: Even if the bylaws need to be changed to reflect it... perhaps add positions such as a Communications Director, Memberships Director, etc.<br />
<br />
{{Motion<br />
|motion=To approve the 2021-2022 Budget as presented.<br />
|first= Roy Coulthard<br />
|second= Jeff Davis<br />
|yes=<br />
|no= 1<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Board Elections ==<br />
=== Overview of Election Process - Sarah ===<br />
We have 3 board members continuing in their second year of their two-year terms: they do not need to stand for election.<br />
<br />
We have 1 current board member who would like to continue on the board for a second two-year term and is running in the election. We also have 2 members who were appointed to the board this year who wish to continue and are running for election. We aim for a full board of 12 members, so we have a total of 9 positions to be filled this year.<br />
<br />
We have 3 nomination(s) in advance, plus the 3 current board members running again, and are looking for any additional nominations from the floor. You may nominate someone else or you may nominate yourself. We will ask you to give a short, 1-minute introduction and pitch what you will bring to the board and organization.<br />
<br />
Board meetings occur monthly, with additional committee meetings, typically also monthly.<br />
<br />
We would like to thank the contributions of our outgoing board members:<br />
Annya, Ken, Jarett, and Rachel<br />
<br />
=== Nominations and Candidate Introductions (1 min each) ===<br />
*Andi Eng<br />
*Michelle Bourdon<br />
*Byron Vass<br />
*Matthew Hoyt<br />
*Maxine Myre<br />
*Mike Enders<br />
*Ronald Cherlet<br />
*William Henderson<br />
*John Fuller<br />
<br />
=== Vote by secret ballot (only “Members In Good Standing” may vote) ===<br />
Tally votes<br />
* 1 outgoing board<br />
* 1 random Bike Edmonton member/scrutineer<br />
<br />
Announce new board<br />
<br />
{{Motion<br />
|motion= To recognize Sarah Rebryna, Roy Coulthard, Andi Eng, Michelle Bourdon, Byron Vass, Matthew Hoyt, Maxine Myre, Mike Enders, Ronald Cherlet, William Henderson, and John Fuller as the 2021-2022 Bike Edmonton Board of Directors<br />
|first= Jeff Davis<br />
|second= Mike Enders<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Adjournment ==<br />
* Meeting adjourned by Sarah at 2:58pm<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]<br />
[[Category:2020-2021 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=2021_AGM&diff=59632021 AGM2021-12-29T00:05:09Z<p>Sarah.rebryna: </p>
<hr />
<div>'''''These minutes are not yet approved. They must be approved at the [[2022 AGM]].'''''<br />
<br />
== Bike Edmonton Annual General Meeting Minutes for 2021 ==<br />
<br />
* Location: Google Meet<br />
* Date: Sunday, November 7, 2021<br />
<br />
== Attendance ==<br />
* Meeting Chair: Sarah Rebryna<br />
* Minute-taker: Andi Eng<br />
* Attendance: <br />
<br />
== Call to Order ==<br />
* Sarah called to order at 1:09pm <br />
*Land acknowledgment<br />
*Direct members to https://bikeedmonton.ca/agm for documents<br />
*Establish quorum<br />
*Confirm member attendance (sign in) <br />
*Logistics announcement: For those whose screen handle is different from their real name, we need their real name for attendance<br />
*Explain “Members In Good Standing” voting for motions<br />
*A member in good standing is a Regular Member who has been a member for at least one calendar month and any honorary members shall be considered members in good standing. A regular member who has lapsed for no more than six months shall also be considered a member in good standing immediately upon payment of their dues.<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve the agenda.<br />
|first= Roy Coulthard<br />
|second= Ronald Cherlet<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Approval of Minutes from 2020 Annual General Meeting ==<br />
{{Motion<br />
|motion=To approve the [[2020 AGM|minutes from the 2020 Annual General Meeting]]<br />
|first= Devin Clarke<br />
|second= William Henderson<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Introduction from Mike Züge ==<br />
Mike introduced himself as the new Bike Edmonton Executive Director effective October 18, 2021.<br />
<br />
== Reports ==<br />
See [[Media:Bike Edmonton Annual Report 2021.pdf|2021 Annual Report]].<br />
<br />
=== President's Report ===<br />
* Report available in the above linked 2021 Annual Report<br />
* Sarah also introduced the Mural done by local artist Jason Blower installed in our Downtown Community Bike Shop<br />
<br />
=== Executive Director's Report - Chris Chan ===<br />
* Presented his last Executive Director Report as the outgoing Executive Director<br />
<br />
=== Treasurer's Report - Roy Coulthard ===<br />
* Roy updated the membership on our financial position<br />
** <b>Questions from the Floor:</b><br />
Question: Interest on the loan? (William H)<br />
Answer: Not as long as we pay back the $40k by Dec 2022<br />
<br />
Question: Can we see the audited report? (William H)<br />
Answer: As following previous practices at AGM, this has been audited by the board<br />
<br />
Question: What are the shop leases? (Jeff Davis)<br />
Answer: Downtown is until 2025; South shop is until 2023<br />
<br />
Question: Financial Costs (Ron C)<br />
Answer: Bookkeeper fees; GST; Processing fees; There is no current debt servicing<br />
<br />
{{Motion<br />
|motion=To approve the reports and financial statements (balance sheets, profit and loss statement) as presented.<br />
|first= Geoff Hansen<br />
|second= Devin Clarke<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== New Business ==<br />
=== Budget - Roy C ===<br />
Roy presented the proposed 2021-22 Budget to the Membership for discussion and approval<br />
* <b>Questions from the Floor:</b><br />
Question: I know it may be a little bit of work... when it comes to memberships, is there a way to do a package deal with local bike shops? They sell a bike... our shops sell a bike, there is a membership fee to Bike Edmonton included in the bike sale? Then as they are a member, we send them the newsletter, list their bike on their behalf to bikeindex.org, etc.? (Mike Enders)<br />
Answer: there is some opportunity here, not all bike shop clients will use our services. But this is something that we would be interested in pursuing. We do have the sticker project as an alternative<br />
<br />
Question: There was a line about a miscalculation of $2500<br />
Answer: This was a casino line from the 2020 financials<br />
<br />
Question: Ronald Cherlet - Are there more granting opportunities? <br />
Answer: Always. This is on the tasks lists that we will give to our new Exec Dir.; We have the most bicycle positive government status (federal and municipal) in many years, and there may be some monies available for active transportation; Advocate from membership!<br />
<br />
Question: Mike Enders - I would also like to mention that the City of Edmonton has changed their Small Sparks Grants, but grants are still available for smaller projects, etc. I am new to this, but does Bike Edmonton have a Neighbourhood Resource Coordinator or access to a Neighbourhood Resource Coordinator? Something worth looking into. They can definitely help with providing information to relative grant opportunities through the City of Edmonton. Ashley Salvador and Andrew Knack are good go-tos<br />
Answer: We will definitely leverage these relationships<br />
<br />
Comment from Sarah: As members, please bring ideas to the board. Feel free to email or contact the board at any time<br />
<br />
Suggestion from Mike Enders: Even if the bylaws need to be changed to reflect it... perhaps add positions such as a Communications Director, Memberships Director, etc.<br />
<br />
{{Motion<br />
|motion=To approve the 2021-2022 Budget as presented.<br />
|first= Roy Coulthard<br />
|second= Jeff Davis<br />
|yes=<br />
|no= 1<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Board Elections ==<br />
=== Overview of Election Process - Sarah ===<br />
We have 3 board members continuing in their second year of their two-year terms: they do not need to stand for election.<br />
<br />
We have 1 current board member who would like to continue on the board for a second two-year term and is running in the election. We also have 2 members who were appointed to the board this year who wish to continue and are running for election. We aim for a full board of 12 members, so we have a total of 9 positions to be filled this year.<br />
<br />
We have 3 nomination(s) in advance, plus the 3 current board members running again, and are looking for any additional nominations from the floor. You may nominate someone else or you may nominate yourself. We will ask you to give a short, 1-minute introduction and pitch what you will bring to the board and organization.<br />
<br />
Board meetings occur monthly, with additional committee meetings, typically also monthly.<br />
<br />
We would like to thank the contributions of our outgoing board members:<br />
Annya, Ken, Jarett, and Rachel<br />
<br />
=== Nominations and Candidate Introductions (1 min each) ===<br />
*Andi Eng<br />
*Michelle Bourdon<br />
*Byron Vass<br />
*Matthew Hoyt<br />
*Maxine Myre<br />
*Mike Enders<br />
*Ronald Cherlet<br />
*William Henderson<br />
*John Fuller<br />
<br />
=== Vote by secret ballot (only “Members In Good Standing” may vote) ===<br />
Tally votes<br />
* 1 outgoing board<br />
* 1 random Bike Edmonton member/scrutineer<br />
<br />
Announce new board<br />
<br />
{{Motion<br />
|motion= To recognize Sarah Rebryna, Roy Coulthard, Andi Eng, Michelle Bourdon, Byron Vass, Matthew Hoyt, Maxine Myre, Mike Enders, Ronald Cherlet, William Henderson, and John Fuller as the 2021-2022 Bike Edmonton Board of Directors<br />
|first= Jeff Davis<br />
|second= Mike Enders<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Adjournment ==<br />
* Meeting adjourned by Sarah at 2:58pm<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]<br />
[[Category:2020-2021 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=2021_AGM&diff=59622021 AGM2021-12-29T00:03:23Z<p>Sarah.rebryna: /* Budget - Roy C */</p>
<hr />
<div>'''''These minutes are not yet approved. They must be approved at the [[2022 AGM]].'''''<br />
<br />
== Bike Edmonton Annual General Meeting Minutes for 2021 ==<br />
<br />
* Location: Google Meet<br />
* Date: Sunday, November 7, 2021<br />
<br />
== Attendance ==<br />
* Meeting Chair: Sarah Rebryna<br />
* Minute-taker: Andi Eng<br />
* Attendance: <br />
<br />
== Call to Order ==<br />
* Sarah called to order at 1:09pm <br />
*Land acknowledgment<br />
*Direct members to https://bikeedmonton.ca/agm for documents<br />
*Establish quorum<br />
*Confirm member attendance (sign in) <br />
*Logistics announcement: For those whose screen handle is different from their real name, we need their real name for attendance<br />
*Explain “Members In Good Standing” voting for motions<br />
*A member in good standing is a Regular Member who has been a member for at least one calendar month and any honorary members shall be considered members in good standing. A regular member who has lapsed for no more than six months shall also be considered a member in good standing immediately upon payment of their dues.<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve the agenda.<br />
|first= Roy Coulthard<br />
|second= Ronald Cherlet<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Approval of Minutes from 2020 Annual General Meeting ==<br />
{{Motion<br />
|motion=To approve the [[2020 AGM|minutes from the 2020 Annual General Meeting]]<br />
|first= Devin Clarke<br />
|second= William Henderson<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Introduction from Mike Züge ==<br />
Mike introduced himself as the new Bike Edmonton Executive Director effective October 18, 2021.<br />
<br />
== Reports ==<br />
See [[Media:Bike Edmonton Annual Report 2021.pdf|2021 Annual Report]].<br />
<br />
=== President's Report ===<br />
* Report available in the above linked 2021 Annual Report<br />
* Sarah also introduced the Mural done by local artist Jason Blower installed in our Downtown Community Bike Shop<br />
<br />
=== Executive Director's Report - Chris Chan ===<br />
* Presented his last Executive Director Report as the outgoing Executive Director<br />
<br />
=== Treasurer's Report - Roy Coulthard ===<br />
* Roy updated the membership on our financial position<br />
** Questions from the Floor:<br />
Question: Interest on the loan? (William H)<br />
Answer: Not as long as we pay back the $40k by Dec 2022<br />
<br />
Question: Can we see the audited report? (William H)<br />
Answer: As following previous practices at AGM, this has been audited by the board<br />
<br />
Question: What are the shop leases? (Jeff Davis)<br />
Answer: Downtown is until 2025; South shop is until 2023<br />
<br />
Question: Financial Costs (Ron C)<br />
Answer: Bookkeeper fees; GST; Processing fees; There is no current debt servicing<br />
<br />
{{Motion<br />
|motion=To approve the reports and financial statements (balance sheets, profit and loss statement) as presented.<br />
|first= Geoff Hansen<br />
|second= Devin Clarke<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== New Business ==<br />
=== Budget - Roy C ===<br />
Roy presented the proposed 2021-22 Budget to the Membership for discussion and approval<br />
<br />
Question: I know it may be a little bit of work... when it comes to memberships, is there a way to do a package deal with local bike shops? They sell a bike... our shops sell a bike, there is a membership fee to Bike Edmonton included in the bike sale? Then as they are a member, we send them the newsletter, list their bike on their behalf to bikeindex.org, etc.? (Mike Enders)<br />
Answer: there is some opportunity here, not all bike shop clients will use our services. But this is something that we would be interested in pursuing. We do have the sticker project as an alternative<br />
<br />
Question: There was a line about a miscalculation of $2500<br />
Answer: This was a casino line from the 2020 financials<br />
<br />
Question: Ronald Cherlet - Are there more granting opportunities? <br />
Answer: Always. This is on the tasks lists that we will give to our new Exec Dir.; We have the most bicycle positive government status (federal and municipal) in many years, and there may be some monies available for active transportation; Advocate from membership!<br />
<br />
Question: Mike Enders - I would also like to mention that the City of Edmonton has changed their Small Sparks Grants, but grants are still available for smaller projects, etc. I am new to this, but does Bike Edmonton have a Neighbourhood Resource Coordinator or access to a Neighbourhood Resource Coordinator? Something worth looking into. They can definitely help with providing information to relative grant opportunities through the City of Edmonton. Ashley Salvador and Andrew Knack are good go-tos<br />
Answer: We will definitely leverage these relationships<br />
<br />
Comment from Sarah: As members, please bring ideas to the board. Feel free to email or contact the board at any time<br />
<br />
Suggestion from Mike Enders: Even if the bylaws need to be changed to reflect it... perhaps add positions such as a Communications Director, Memberships Director, etc.<br />
<br />
{{Motion<br />
|motion=To approve the 2021-2022 Budget as presented.<br />
|first= Roy Coulthard<br />
|second= Jeff Davis<br />
|yes=<br />
|no= 1<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Board Elections ==<br />
=== Overview of Election Process - Sarah ===<br />
We have 3 board members continuing in their second year of their two-year terms: they do not need to stand for election.<br />
<br />
We have 1 current board member who would like to continue on the board for a second two-year term and is running in the election. We also have 2 members who were appointed to the board this year who wish to continue and are running for election. We aim for a full board of 12 members, so we have a total of 9 positions to be filled this year.<br />
<br />
We have 3 nomination(s) in advance, plus the 3 current board members running again, and are looking for any additional nominations from the floor. You may nominate someone else or you may nominate yourself. We will ask you to give a short, 1-minute introduction and pitch what you will bring to the board and organization.<br />
<br />
Board meetings occur monthly, with additional committee meetings, typically also monthly.<br />
<br />
We would like to thank the contributions of our outgoing board members:<br />
Annya, Ken, Jarett, and Rachel<br />
<br />
=== Nominations and Candidate Introductions (1 min each) ===<br />
*Andi Eng<br />
*Michelle Bourdon<br />
*Byron Vass<br />
*Matthew Hoyt<br />
*Maxine Myre<br />
*Mike Enders<br />
*Ronald Cherlet<br />
*William Henderson<br />
*John Fuller<br />
<br />
=== Vote by secret ballot (only “Members In Good Standing” may vote) ===<br />
Tally votes<br />
* 1 outgoing board<br />
* 1 random Bike Edmonton member/scrutineer<br />
<br />
Announce new board<br />
<br />
{{Motion<br />
|motion= To recognize Sarah Rebryna, Roy Coulthard, Andi Eng, Michelle Bourdon, Byron Vass, Matthew Hoyt, Maxine Myre, Mike Enders, Ronald Cherlet, William Henderson, and John Fuller as the 2021-2022 Bike Edmonton Board of Directors<br />
|first= Jeff Davis<br />
|second= Mike Enders<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Adjournment ==<br />
* Meeting adjourned by Sarah at 2:58pm<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]<br />
[[Category:2020-2021 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=2021_AGM&diff=59612021 AGM2021-12-29T00:02:32Z<p>Sarah.rebryna: </p>
<hr />
<div>'''''These minutes are not yet approved. They must be approved at the [[2022 AGM]].'''''<br />
<br />
== Bike Edmonton Annual General Meeting Minutes for 2021 ==<br />
<br />
* Location: Google Meet<br />
* Date: Sunday, November 7, 2021<br />
<br />
== Attendance ==<br />
* Meeting Chair: Sarah Rebryna<br />
* Minute-taker: Andi Eng<br />
* Attendance: <br />
<br />
== Call to Order ==<br />
* Sarah called to order at 1:09pm <br />
*Land acknowledgment<br />
*Direct members to https://bikeedmonton.ca/agm for documents<br />
*Establish quorum<br />
*Confirm member attendance (sign in) <br />
*Logistics announcement: For those whose screen handle is different from their real name, we need their real name for attendance<br />
*Explain “Members In Good Standing” voting for motions<br />
*A member in good standing is a Regular Member who has been a member for at least one calendar month and any honorary members shall be considered members in good standing. A regular member who has lapsed for no more than six months shall also be considered a member in good standing immediately upon payment of their dues.<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve the agenda.<br />
|first= Roy Coulthard<br />
|second= Ronald Cherlet<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Approval of Minutes from 2020 Annual General Meeting ==<br />
{{Motion<br />
|motion=To approve the [[2020 AGM|minutes from the 2020 Annual General Meeting]]<br />
|first= Devin Clarke<br />
|second= William Henderson<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Introduction from Mike Züge ==<br />
Mike introduced himself as the new Bike Edmonton Executive Director effective October 18, 2021.<br />
<br />
== Reports ==<br />
See [[Media:Bike Edmonton Annual Report 2021.pdf|2021 Annual Report]].<br />
<br />
=== President's Report ===<br />
* Report available in the above linked 2021 Annual Report<br />
* Sarah also introduced the Mural done by local artist Jason Blower installed in our Downtown Community Bike Shop<br />
<br />
=== Executive Director's Report - Chris Chan ===<br />
* Presented his last Executive Director Report as the outgoing Executive Director<br />
<br />
=== Treasurer's Report - Roy Coulthard ===<br />
* Roy updated the membership on our financial position<br />
** Questions from the Floor:<br />
Question: Interest on the loan? (William H)<br />
Answer: Not as long as we pay back the $40k by Dec 2022<br />
<br />
Question: Can we see the audited report? (William H)<br />
Answer: As following previous practices at AGM, this has been audited by the board<br />
<br />
Question: What are the shop leases? (Jeff Davis)<br />
Answer: Downtown is until 2025; South shop is until 2023<br />
<br />
Question: Financial Costs (Ron C)<br />
Answer: Bookkeeper fees; GST; Processing fees; There is no current debt servicing<br />
<br />
{{Motion<br />
|motion=To approve the reports and financial statements (balance sheets, profit and loss statement) as presented.<br />
|first= Geoff Hansen<br />
|second= Devin Clarke<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== New Business ==<br />
=== Budget - Roy C ===<br />
Roy presented the proposed 2021-22 Budget to the Membership for discussion and approval<br />
<br />
Question: I know it may be a little bit of work... when it comes to memberships, is there a way to do a package deal with local bike shops? They sell a bike... our shops sell a bike, there is a membership fee to Bike Edmonton included in the bike sale? Then as they are a member, we send them the newsletter, list their bike on their behalf to bikeindex.org, etc.? (Mike Enders)<br />
Answer: there is some opportunity here, not all bike shop clients will use our services. But this is something that we would be interested in pursuing. We do have the sticker project as an alternative<br />
<br />
Question: There was a line about a miscalculation of $2500<br />
Answer: This was a casino line from the 2020 financials<br />
<br />
Question: Ronald Cherlet - Are there more granting opportunities? <br />
Answer: Always. This is on the tasks lists that we will give to our new Exec Dir.; We have the most bicycle positive government status (federal and municipal) in many years, and there may be some monies available for active transportation; Advocate from membership!<br />
<br />
Question: Mike Enders - I would also like to mention that the City of Edmonton has changed their Small Sparks Grants, but grants are still available for smaller projects, etc.<br />
I am new to this, but does Bike Edmonton have a Neighbourhood Resource Coordinator or access to a Neighbourhood Resource Coordinator? Something worth looking into. They can definitely help with providing information to relative grant opportunities through the City of Edmonton.<br />
Ashley Salvador and Andrew Knack are good go-tos<br />
Answer: We will definitely leverage these relationships<br />
<br />
Comment from Sarah: As members, please bring ideas to the board. Feel free to email or contact the board at any time<br />
<br />
Suggestion from Mike Enders: Even if the bylaws need to be changed to reflect it... perhaps add positions such as a Communications Director, Memberships Director, etc.<br />
<br />
{{Motion<br />
|motion=To approve the 2021-2022 Budget as presented.<br />
|first= Roy Coulthard<br />
|second= Jeff Davis<br />
|yes=<br />
|no= 1<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Board Elections ==<br />
=== Overview of Election Process - Sarah ===<br />
We have 3 board members continuing in their second year of their two-year terms: they do not need to stand for election.<br />
<br />
We have 1 current board member who would like to continue on the board for a second two-year term and is running in the election. We also have 2 members who were appointed to the board this year who wish to continue and are running for election. We aim for a full board of 12 members, so we have a total of 9 positions to be filled this year.<br />
<br />
We have 3 nomination(s) in advance, plus the 3 current board members running again, and are looking for any additional nominations from the floor. You may nominate someone else or you may nominate yourself. We will ask you to give a short, 1-minute introduction and pitch what you will bring to the board and organization.<br />
<br />
Board meetings occur monthly, with additional committee meetings, typically also monthly.<br />
<br />
We would like to thank the contributions of our outgoing board members:<br />
Annya, Ken, Jarett, and Rachel<br />
<br />
=== Nominations and Candidate Introductions (1 min each) ===<br />
*Andi Eng<br />
*Michelle Bourdon<br />
*Byron Vass<br />
*Matthew Hoyt<br />
*Maxine Myre<br />
*Mike Enders<br />
*Ronald Cherlet<br />
*William Henderson<br />
*John Fuller<br />
<br />
=== Vote by secret ballot (only “Members In Good Standing” may vote) ===<br />
Tally votes<br />
* 1 outgoing board<br />
* 1 random Bike Edmonton member/scrutineer<br />
<br />
Announce new board<br />
<br />
{{Motion<br />
|motion= To recognize Sarah Rebryna, Roy Coulthard, Andi Eng, Michelle Bourdon, Byron Vass, Matthew Hoyt, Maxine Myre, Mike Enders, Ronald Cherlet, William Henderson, and John Fuller as the 2021-2022 Bike Edmonton Board of Directors<br />
|first= Jeff Davis<br />
|second= Mike Enders<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Adjournment ==<br />
* Meeting adjourned by Sarah at 2:58pm<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]<br />
[[Category:2020-2021 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=2021_AGM&diff=59602021 AGM2021-12-28T23:59:10Z<p>Sarah.rebryna: </p>
<hr />
<div>'''''These minutes are not yet approved. They must be approved at the [[2022 AGM]].'''''<br />
<br />
== Bike Edmonton Annual General Meeting Minutes for 2021 ==<br />
<br />
* Location: Google Meet<br />
* Date: Sunday, November 7, 2021<br />
<br />
== Attendance ==<br />
* Meeting Chair: Sarah Rebryna<br />
* Minute-taker: Andi Eng<br />
* Attendance: <br />
<br />
== Call to Order ==<br />
* Sarah called to order at 1:09pm <br />
*Land acknowledgment<br />
*Direct members to https://bikeedmonton.ca/agm for documents<br />
*Establish quorum<br />
*Confirm member attendance (sign in) <br />
*Logistics announcement: For those whose screen handle is different from their real name, we need their real name for attendance<br />
*Explain “Members In Good Standing” voting for motions<br />
*A member in good standing is a Regular Member who has been a member for at least one calendar month and any honorary members shall be considered members in good standing. A regular member who has lapsed for no more than six months shall also be considered a member in good standing immediately upon payment of their dues.<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve the agenda.<br />
|first= Roy Coulthard<br />
|second= Ronald Cherlet<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Approval of Minutes from 2020 Annual General Meeting ==<br />
{{Motion<br />
|motion=To approve the [[2020 AGM|minutes from the 2020 Annual General Meeting]]<br />
|first= Devin Clarke<br />
|second= William Henderson<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Introduction from Mike Züge ==<br />
Mike introduced himself as the new Bike Edmonton Executive Director effective October 18, 2021.<br />
<br />
== Reports ==<br />
See [[Media:Bike Edmonton Annual Report 2021.pdf|2021 Annual Report]].<br />
<br />
=== President's Report ===<br />
* Report available in the above linked 2021 Annual Report<br />
* Sarah also introduced the Mural done by local artist Jason Blower installed in our Downtown Community Bike Shop<br />
<br />
=== Executive Director's Report - Chris Chan ===<br />
* Presented his last Executive Director Report as the outgoing Executive Director<br />
<br />
=== Treasurer's Report - Roy Coulthard ===<br />
* Roy updated the membership on our financial position<br />
** Questions from the Floor:<br />
Question: Interest on the loan? (William H)<br />
Answer: Not as long as we pay back the $40k by Dec 2022<br />
<br />
Question: Can we see the audited report? (William H)<br />
Answer: As following previous practices at AGM, this has been audited by the board<br />
<br />
Question: What are the shop leases? (Jeff Davis)<br />
Answer: Downtown is until 2025; South shop is until 2023<br />
<br />
Question: Financial Costs (Ron C)<br />
Answer: Bookkeeper fees; GST; Processing fees; There is no current debt servicing<br />
<br />
{{Motion<br />
|motion=To approve the reports and financial statements (balance sheets, profit and loss statement) as presented.<br />
|first= Geoff Hansen<br />
|second= Devin Clarke<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== New Business ==<br />
=== Budget - Roy C ===<br />
Question: I know it may be a little bit of work... when it comes to memberships, is there a way to do a package deal with local bike shops? They sell a bike... our shops sell a bike, there is a membership fee to Bike Edmonton included in the bike sale? Then as they are a member, we send them the newsletter, list their bike on their behalf to bikeindex.org, etc.? (Mike Enders)<br />
Answer: there is some opportunity here, not all bike shop clients will use our services. But this is something that we would be interested in pursuing. We do have the sticker project as an alternative<br />
<br />
Question: There was a line about a miscalculation of $2500<br />
Answer: This was a casino line from the 2020 financials<br />
<br />
Question: Ronald Cherlet - Are there more granting opportunities? <br />
Answer: Always. This is on the tasks lists that we will give to our new Exec Dir.; We have the most bicycle positive government status (federal and municipal) in many years, and there may be some monies available for active transportation; Advocate from membership!<br />
<br />
Question: Mike Enders - I would also like to mention that the City of Edmonton has changed their Small Sparks Grants, but grants are still available for smaller projects, etc.<br />
<br />
I am new to this, but does Bike Edmonton have a Neighbourhood Resource Coordinator or access to a Neighbourhood Resource Coordinator? Something worth looking into. They can definitely help with providing information to relative grant opportunities through the City of Edmonton.<br />
<br />
Ashley Salvador and Andrew Knack are good go-tos<br />
Answer: We will definitely leverage these relationships<br />
<br />
From Sarah: As members, please bring ideas to the board. Feel free to email or contact the board at any time<br />
(Mike Enders) Suggestion: Even if the bylaws need to be changed to reflect it... perhaps add positions such as a Communications Director, Memberships Director, etc.<br />
<br />
<br />
<br />
{{Motion<br />
|motion=To approve the 2021-2022 Budget as presented.<br />
|first= Roy Coulthard<br />
|second= Jeff Davis<br />
|yes=<br />
|no= 1<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Board Elections ==<br />
=== Overview of Election Process - Sarah ===<br />
We have 3 board members continuing in their second year of their two-year terms: they do not need to stand for election.<br />
<br />
We have 1 current board member who would like to continue on the board for a second two-year term and is running in the election. We also have 2 members who were appointed to the board this year who wish to continue and are running for election. We aim for a full board of 12 members, so we have a total of 9 positions to be filled this year.<br />
<br />
We have 3 nomination(s) in advance, plus the 3 current board members running again, and are looking for any additional nominations from the floor. You may nominate someone else or you may nominate yourself. We will ask you to give a short, 1-minute introduction and pitch what you will bring to the board and organization.<br />
<br />
Board meetings occur monthly, with additional committee meetings, typically also monthly.<br />
<br />
We would like to thank the contributions of our outgoing board members:<br />
Annya, Ken, Jarett, and Rachel<br />
<br />
=== Nominations and Candidate Introductions (1 min each) ===<br />
*Andi Eng<br />
*Michelle Bourdon<br />
*Byron Vass<br />
*Matthew Hoyt<br />
*Maxine Myre<br />
*Mike Enders<br />
*Ronald Cherlet<br />
*William Henderson<br />
*John Fuller<br />
<br />
=== Vote by secret ballot (only “Members In Good Standing” may vote) ===<br />
Tally votes<br />
* 1 outgoing board<br />
* 1 random Bike Edmonton member/scrutineer<br />
<br />
Announce new board<br />
<br />
{{Motion<br />
|motion= To recognize Sarah Rebryna, Roy Coulthard, Andi Eng, Michelle Bourdon, Byron Vass, Matthew Hoyt, Maxine Myre, Mike Enders, Ronald Cherlet, William Henderson, and John Fuller as the 2021-2022 Bike Edmonton Board of Directors<br />
|first= Jeff Davis<br />
|second= Mike Enders<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Adjournment ==<br />
* <br />
<br />
{{Motion<br />
|motion=To adjourn.<br />
|first=<br />
|second=<br />
|yes=<br />
|no= <br />
|abstain=<br />
|result=<br />
}}<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]<br />
[[Category:2020-2021 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=2021_AGM&diff=59592021 AGM2021-12-28T23:52:57Z<p>Sarah.rebryna: </p>
<hr />
<div>'''''These minutes are not yet approved. They must be approved at the [[2022 AGM]].'''''<br />
<br />
== Bike Edmonton Annual General Meeting Minutes for 2021 ==<br />
<br />
* Location: Google Meet<br />
* Date: Sunday, November 7, 2021<br />
<br />
== Attendance ==<br />
* Meeting Chair: Sarah Rebryna<br />
* Minute-taker: Andi Eng<br />
* Attendance: <br />
<br />
== Call to Order ==<br />
* Sarah called to order at 1:09pm <br />
*Land acknowledgment<br />
*Direct members to https://bikeedmonton.ca/agm for documents<br />
*Establish quorum<br />
*Confirm member attendance (sign in) <br />
*Logistics announcement: For those whose screen handle is different from their real name, we need their real name for attendance<br />
*Explain “Members In Good Standing” voting for motions<br />
*A member in good standing is a Regular Member who has been a member for at least one calendar month and any honorary members shall be considered members in good standing. A regular member who has lapsed for no more than six months shall also be considered a member in good standing immediately upon payment of their dues.<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve the agenda.<br />
|first= Roy Coulthard<br />
|second= Ronald Cherlet<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Approval of Minutes from 2020 Annual General Meeting ==<br />
{{Motion<br />
|motion=To approve the [[2020 AGM|minutes from the 2020 Annual General Meeting]]<br />
|first= Devin Clarke<br />
|second= William Henderson<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Introduction from Mike Züge ==<br />
Mike introduced himself as the new Bike Edmonton Executive Director effective October 18, 2021.<br />
<br />
== Reports ==<br />
See [[Media:Bike Edmonton Annual Report 2021.pdf|2021 Annual Report]].<br />
<br />
=== President's Report ===<br />
* Report available in the above linked 2021 Annual Report<br />
* Sarah also introduced the Mural done by local artist Jason Blower installed in our Downtown Community Bike Shop<br />
<br />
=== Executive Director's Report - Chris Chan ===<br />
* Presented his last Executive Director Report as the outgoing Executive Director<br />
<br />
=== Treasurer's Report - Roy Coulthard ===<br />
* Roy updated the membership on our financial position<br />
** Questions from the Floor:<br />
Question: Interest on the loan? (William H)<br />
Answer: Not as long as we pay back the $40k by Dec 2022<br />
<br />
Question: Can we see the audited report? (William H)<br />
Answer: As following previous practices at AGM, this has been audited by the board<br />
<br />
Question: What are the shop leases? (Jeff Davis)<br />
Answer: Downtown is until 2025; South shop is until 2023<br />
<br />
Question: Financial Costs (Ron C)<br />
Answer: Bookkeeper fees; GST; Processing fees; There is no current debt servicing<br />
<br />
{{Motion<br />
|motion=To approve the reports and financial statements (balance sheets, profit and loss statement) as presented.<br />
|first= Geoff Hansen<br />
|second= Devin Clarke<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== New Business ==<br />
*Budget<br />
<br />
<br />
<br />
{{Motion<br />
|motion=To approve the 2021-2022 Budget.<br />
|first=<br />
|second=<br />
|yes=All<br />
|no=<br />
|abstain=<br />
|result=<br />
}}<br />
<br />
== Board Elections ==<br />
=== Overview of Election Process - Sarah ===<br />
We have 3 board members continuing in their second year of their two-year terms: they do not need to stand for election.<br />
<br />
We have 1 current board member who would like to continue on the board for a second two-year term and is running in the election. We also have 2 members who were appointed to the board this year who wish to continue and are running for election. We aim for a full board of 12 members, so we have a total of 9 positions to be filled this year.<br />
<br />
We have 3 nomination(s) in advance, plus the 3 current board members running again, and are looking for any additional nominations from the floor. You may nominate someone else or you may nominate yourself. We will ask you to give a short, 1-minute introduction and pitch what you will bring to the board and organization.<br />
<br />
Board meetings occur monthly, with additional committee meetings, typically also monthly.<br />
<br />
We would like to thank the contributions of our outgoing board members:<br />
Annya, Ken, Jarett, and Rachel<br />
<br />
=== Nominations and Candidate Introductions (1 min each) ===<br />
*Andi Eng<br />
*Michelle Bourdon<br />
*Byron Vass<br />
*Matthew Hoyt<br />
*Maxine Myre<br />
*Mike Enders<br />
*Ronald Cherlet<br />
*William Henderson<br />
*John Fuller<br />
<br />
=== Vote by secret ballot (only “Members In Good Standing” may vote)) ===<br />
Tally votes - 1 outgoing board, 1 random Bike Edmonton member/scrutineer <br />
Announce new board<br />
<br />
{{Motion<br />
|motion= To recognize Sarah Rebryna, Roy Coulthard, Andi Eng, Michelle Bourdon, Byron Vass, Matthew Hoyt, Maxine Myre, Mike Enders, Ronald Cherlet, William Henderson, and John Fuller as the 2021-2022 Bike Edmonton Board of Directors<br />
|first= Jeff Davis<br />
|second= Mike Enders<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Adjournment ==<br />
* <br />
<br />
{{Motion<br />
|motion=To adjourn.<br />
|first=<br />
|second=<br />
|yes=<br />
|no= <br />
|abstain=<br />
|result=<br />
}}<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]<br />
[[Category:2020-2021 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=2021_AGM&diff=59582021 AGM2021-12-28T23:46:23Z<p>Sarah.rebryna: </p>
<hr />
<div>'''''These minutes are not yet approved. They must be approved at the [[2022 AGM]].'''''<br />
<br />
== Bike Edmonton Annual General Meeting Minutes for 2021 ==<br />
<br />
* Location: Google Meet<br />
* Date: Sunday, November 7, 2021<br />
<br />
== Attendance ==<br />
* Meeting Chair: Sarah Rebryna<br />
* Minute-taker: Andi Eng<br />
* Attendance: <br />
<br />
== Call to Order ==<br />
* Sarah called to order at 1:09pm <br />
*Land acknowledgment<br />
*Direct members to https://bikeedmonton.ca/agm for documents<br />
*Establish quorum<br />
*Confirm member attendance (sign in) <br />
*Logistics announcement: For those whose screen handle is different from their real name, we need their real name for attendance<br />
*Explain “Members In Good Standing” voting for motions<br />
*A member in good standing is a Regular Member who has been a member for at least one calendar month and any honorary members shall be considered members in good standing. A regular member who has lapsed for no more than six months shall also be considered a member in good standing immediately upon payment of their dues.<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve the agenda.<br />
|first= Roy Coulthard<br />
|second= Ronald Cherlet<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Approval of Minutes from 2020 Annual General Meeting ==<br />
{{Motion<br />
|motion=To approve the [[2020 AGM|minutes from the 2020 Annual General Meeting]]<br />
|first= Devin Clarke<br />
|second= William Henderson<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Introduction from Mike Züge ==<br />
Mike introduced himself as the new Bike Edmonton Executive Director effective October 18, 2021.<br />
<br />
== Reports ==<br />
See [[Media:Bike Edmonton Annual Report 2021.pdf|2021 Annual Report]].<br />
<br />
=== President's Report ===<br />
* Report available in the above linked 2021 Annual Report<br />
* Sarah also introduced the Mural done by local artist Jason Blower installed in our Downtown Community Bike Shop<br />
<br />
=== Executive Director's Report - Chris Chan ===<br />
* Presented his last Executive Director Report as the outgoing Executive Director<br />
<br />
=== Treasurer's Report - Roy Coulthard ===<br />
* Roy updated the membership on our financial position<br />
** Questions from the Floor:<br />
Question: Interest on the loan? (William H)<br />
Answer: Not as long as we pay back the $40k by Dec 2022<br />
<br />
Question: Can we see the audited report? (William H)<br />
Answer: As following previous practices at AGM, this has been audited by the board<br />
<br />
Question: What are the shop leases? (Jeff Davis)<br />
Answer: Downtown is until 2025; South shop is until 2023<br />
<br />
Question: Financial Costs (Ron C)<br />
Answer: Bookkeeper fees; GST; Processing fees; There is no current debt servicing<br />
<br />
{{Motion<br />
|motion=To approve the reports and financial statements (balance sheets, profit and loss statement) as presented.<br />
|first= Geoff Hansen<br />
|second= Devin Clarke<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== New Business ==<br />
*Budget<br />
<br />
<br />
<br />
{{Motion<br />
|motion=To approve the 2021-2022 Budget.<br />
|first=<br />
|second=<br />
|yes=All<br />
|no=<br />
|abstain=<br />
|result=<br />
}}<br />
<br />
== Board Elections ==<br />
<br />
<br />
<br />
<br />
<br />
<br />
{{Motion<br />
|motion=To recognize <br />
|first=<br />
|second=<br />
|yes=<br />
|no=<br />
|abstain=<br />
|result=<br />
}}<br />
<br />
== Adjournment ==<br />
* <br />
<br />
{{Motion<br />
|motion=To adjourn.<br />
|first=<br />
|second=<br />
|yes=<br />
|no= <br />
|abstain=<br />
|result=<br />
}}<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]<br />
[[Category:2020-2021 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=2021_AGM&diff=59572021 AGM2021-12-28T23:45:21Z<p>Sarah.rebryna: /* Treasurer's Report - Roy Coulthard */</p>
<hr />
<div>'''''These minutes are not yet approved. They must be approved at the [[2022 AGM]].'''''<br />
<br />
== Bike Edmonton Annual General Meeting Minutes for 2021 ==<br />
<br />
* Location: Google Meet<br />
* Date: Sunday, November 7, 2021<br />
<br />
== Attendance ==<br />
* Meeting Chair: Sarah Rebryna<br />
* Minute-taker: Andi Eng<br />
* Attendance: <br />
<br />
== Call to Order ==<br />
* Sarah called to order at 1:09pm <br />
*Land acknowledgment<br />
*Direct members to https://bikeedmonton.ca/agm for documents<br />
*Establish quorum<br />
*Confirm member attendance (sign in) <br />
*Logistics announcement: For those whose screen handle is different from their real name, we need their real name for attendance<br />
*Explain “Members In Good Standing” voting for motions<br />
*A member in good standing is a Regular Member who has been a member for at least one calendar month and any honorary members shall be considered members in good standing. A regular member who has lapsed for no more than six months shall also be considered a member in good standing immediately upon payment of their dues.<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve the agenda.<br />
|first= Roy Coulthard<br />
|second= Ronald Cherlet<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Approval of Minutes from 2020 Annual General Meeting ==<br />
{{Motion<br />
|motion=To approve the [[2020 AGM|minutes from the 2020 Annual General Meeting]]<br />
|first= Devin Clarke<br />
|second= William Henderson<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Introduction from Mike Züge ==<br />
Mike introduced himself as the new Bike Edmonton Executive Director effective October 18, 2021.<br />
<br />
== Reports ==<br />
<br />
See [[Media:Bike Edmonton Annual Report 2021.pdf|2021 Annual Report]].<br />
<br />
=== President's Report ===<br />
* Report available in the above linked 2021 Annual Report<br />
* Sarah also introduced the Mural done by local artist Jason Blower installed in our Downtown Community Bike Shop<br />
<br />
=== Executive Director's Report - Chris Chan ===<br />
* Presented his last Executive Director Report as the outgoing Executive Director<br />
<br />
<br />
=== Treasurer's Report - Roy Coulthard ===<br />
* Roy updated the membership on our financial position<br />
** Questions from the Floor:<br />
Question: Interest on the loan? (William H)<br />
Answer: Not as long as we pay back the $40k by Dec 2022<br />
<br />
Question: Can we see the audited report? (William H)<br />
Answer: As following previous practices at AGM, this has been audited by the board<br />
<br />
Question: What are the shop leases? (Jeff Davis)<br />
Answer: Downtown is until 2025; South shop is until 2023<br />
<br />
Question: Financial Costs (Ron C)<br />
Answer: Bookkeeper fees; GST; Processing fees; There is no current debt servicing<br />
<br />
{{Motion<br />
|motion=To approve the reports and financial statements (balance sheets, profit and loss statement) as presented.<br />
|first= Geoff Hansen<br />
|second= Devin Clarke<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== New Business ==<br />
*Budget<br />
<br />
<br />
<br />
{{Motion<br />
|motion=To approve the 2021-2022 Budget.<br />
|first=<br />
|second=<br />
|yes=All<br />
|no=<br />
|abstain=<br />
|result=<br />
}}<br />
<br />
== Board Elections ==<br />
<br />
<br />
<br />
<br />
<br />
<br />
{{Motion<br />
|motion=To recognize <br />
|first=<br />
|second=<br />
|yes=<br />
|no=<br />
|abstain=<br />
|result=<br />
}}<br />
<br />
== Adjournment ==<br />
* <br />
<br />
{{Motion<br />
|motion=To adjourn.<br />
|first=<br />
|second=<br />
|yes=<br />
|no= <br />
|abstain=<br />
|result=<br />
}}<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]<br />
[[Category:2020-2021 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=2021_AGM&diff=59562021 AGM2021-12-28T23:44:58Z<p>Sarah.rebryna: /* Treasurer's Report - Roy Coulthard */</p>
<hr />
<div>'''''These minutes are not yet approved. They must be approved at the [[2022 AGM]].'''''<br />
<br />
== Bike Edmonton Annual General Meeting Minutes for 2021 ==<br />
<br />
* Location: Google Meet<br />
* Date: Sunday, November 7, 2021<br />
<br />
== Attendance ==<br />
* Meeting Chair: Sarah Rebryna<br />
* Minute-taker: Andi Eng<br />
* Attendance: <br />
<br />
== Call to Order ==<br />
* Sarah called to order at 1:09pm <br />
*Land acknowledgment<br />
*Direct members to https://bikeedmonton.ca/agm for documents<br />
*Establish quorum<br />
*Confirm member attendance (sign in) <br />
*Logistics announcement: For those whose screen handle is different from their real name, we need their real name for attendance<br />
*Explain “Members In Good Standing” voting for motions<br />
*A member in good standing is a Regular Member who has been a member for at least one calendar month and any honorary members shall be considered members in good standing. A regular member who has lapsed for no more than six months shall also be considered a member in good standing immediately upon payment of their dues.<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve the agenda.<br />
|first= Roy Coulthard<br />
|second= Ronald Cherlet<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Approval of Minutes from 2020 Annual General Meeting ==<br />
{{Motion<br />
|motion=To approve the [[2020 AGM|minutes from the 2020 Annual General Meeting]]<br />
|first= Devin Clarke<br />
|second= William Henderson<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Introduction from Mike Züge ==<br />
Mike introduced himself as the new Bike Edmonton Executive Director effective October 18, 2021.<br />
<br />
== Reports ==<br />
<br />
See [[Media:Bike Edmonton Annual Report 2021.pdf|2021 Annual Report]].<br />
<br />
=== President's Report ===<br />
* Report available in the above linked 2021 Annual Report<br />
* Sarah also introduced the Mural done by local artist Jason Blower installed in our Downtown Community Bike Shop<br />
<br />
=== Executive Director's Report - Chris Chan ===<br />
* Presented his last Executive Director Report as the outgoing Executive Director<br />
<br />
<br />
=== Treasurer's Report - Roy Coulthard ===<br />
* Roy updated the membership on our financial position<br />
** Questions from the Floor:<br />
Question: Interest on the loan? (William H)<br />
Answer: Not as long as we pay back the $40k by Dec 2022<br />
Question: Can we see the audited report? (William H)<br />
Answer: As following previous practices at AGM, this has been audited by the board<br />
Question: What are the shop leases? (Jeff Davis)<br />
Answer: Downtown is until 2025; South shop is until 2023<br />
Question: Financial Costs (Ron C)<br />
Answer: Bookkeeper fees; GST; Processing fees; There is no current debt servicing<br />
<br />
{{Motion<br />
|motion=To approve the reports and financial statements (balance sheets, profit and loss statement) as presented.<br />
|first= Geoff Hansen<br />
|second= Devin Clarke<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== New Business ==<br />
*Budget<br />
<br />
<br />
<br />
{{Motion<br />
|motion=To approve the 2021-2022 Budget.<br />
|first=<br />
|second=<br />
|yes=All<br />
|no=<br />
|abstain=<br />
|result=<br />
}}<br />
<br />
== Board Elections ==<br />
<br />
<br />
<br />
<br />
<br />
<br />
{{Motion<br />
|motion=To recognize <br />
|first=<br />
|second=<br />
|yes=<br />
|no=<br />
|abstain=<br />
|result=<br />
}}<br />
<br />
== Adjournment ==<br />
* <br />
<br />
{{Motion<br />
|motion=To adjourn.<br />
|first=<br />
|second=<br />
|yes=<br />
|no= <br />
|abstain=<br />
|result=<br />
}}<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]<br />
[[Category:2020-2021 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=2021_AGM&diff=59552021 AGM2021-12-28T23:44:07Z<p>Sarah.rebryna: </p>
<hr />
<div>'''''These minutes are not yet approved. They must be approved at the [[2022 AGM]].'''''<br />
<br />
== Bike Edmonton Annual General Meeting Minutes for 2021 ==<br />
<br />
* Location: Google Meet<br />
* Date: Sunday, November 7, 2021<br />
<br />
== Attendance ==<br />
* Meeting Chair: Sarah Rebryna<br />
* Minute-taker: Andi Eng<br />
* Attendance: <br />
<br />
== Call to Order ==<br />
* Sarah called to order at 1:09pm <br />
*Land acknowledgment<br />
*Direct members to https://bikeedmonton.ca/agm for documents<br />
*Establish quorum<br />
*Confirm member attendance (sign in) <br />
*Logistics announcement: For those whose screen handle is different from their real name, we need their real name for attendance<br />
*Explain “Members In Good Standing” voting for motions<br />
*A member in good standing is a Regular Member who has been a member for at least one calendar month and any honorary members shall be considered members in good standing. A regular member who has lapsed for no more than six months shall also be considered a member in good standing immediately upon payment of their dues.<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve the agenda.<br />
|first= Roy Coulthard<br />
|second= Ronald Cherlet<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Approval of Minutes from 2020 Annual General Meeting ==<br />
{{Motion<br />
|motion=To approve the [[2020 AGM|minutes from the 2020 Annual General Meeting]]<br />
|first= Devin Clarke<br />
|second= William Henderson<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Introduction from Mike Züge ==<br />
Mike introduced himself as the new Bike Edmonton Executive Director effective October 18, 2021.<br />
<br />
== Reports ==<br />
<br />
See [[Media:Bike Edmonton Annual Report 2021.pdf|2021 Annual Report]].<br />
<br />
=== President's Report ===<br />
* Report available in the above linked 2021 Annual Report<br />
* Sarah also introduced the Mural done by local artist Jason Blower installed in our Downtown Community Bike Shop<br />
<br />
=== Executive Director's Report - Chris Chan ===<br />
* Presented his last Executive Director Report as the outgoing Executive Director<br />
<br />
<br />
=== Treasurer's Report - Roy Coulthard ===<br />
* Roy updated the membership on our financial position<br />
** Questions from the Floor:<br />
* Question: Interest on the loan? (William H)<br />
Answer: Not as long as we pay back the $40k by Dec 2022<br />
* Question: Can we see the audited report? (William H)<br />
Answer: As following previous practices at AGM, this has been audited by the board<br />
* Question: What are the shop leases? (Jeff Davis)<br />
Answer: Downtown is until 2025; South shop is until 2023<br />
* Question: Financial Costs (Ron C)<br />
Answer: Bookkeeper fees; GST; Processing fees; There is no current debt servicing<br />
<br />
{{Motion<br />
|motion=To approve the reports and financial statements (balance sheets, profit and loss statement) as presented.<br />
|first= Geoff Hansen<br />
|second= Devin Clarke<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== New Business ==<br />
*Budget<br />
<br />
<br />
<br />
{{Motion<br />
|motion=To approve the 2021-2022 Budget.<br />
|first=<br />
|second=<br />
|yes=All<br />
|no=<br />
|abstain=<br />
|result=<br />
}}<br />
<br />
== Board Elections ==<br />
<br />
<br />
<br />
<br />
<br />
<br />
{{Motion<br />
|motion=To recognize <br />
|first=<br />
|second=<br />
|yes=<br />
|no=<br />
|abstain=<br />
|result=<br />
}}<br />
<br />
== Adjournment ==<br />
* <br />
<br />
{{Motion<br />
|motion=To adjourn.<br />
|first=<br />
|second=<br />
|yes=<br />
|no= <br />
|abstain=<br />
|result=<br />
}}<br />
<br />
[[Category:minutes]]<br />
[[Category:2021-2022 Board minutes]]<br />
[[Category:2020-2021 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=2021_AGM&diff=59542021 AGM2021-12-28T23:32:47Z<p>Sarah.rebryna: Created page with "'''''These minutes are not yet approved. They must be approved at the 2022 AGM.''''' == Bike Edmonton Annual General Meeting Minutes for 2021 == * Location: Google Meet..."</p>
<hr />
<div>'''''These minutes are not yet approved. They must be approved at the [[2022 AGM]].'''''<br />
<br />
== Bike Edmonton Annual General Meeting Minutes for 2021 ==<br />
<br />
* Location: Google Meet<br />
* Date: Sunday, November 7, 2021<br />
<br />
== Attendance ==<br />
* Meeting Chair: Sarah Rebryna<br />
* Minute-taker: Andi Eng<br />
* Attendance: <br />
<br />
== Call to Order ==<br />
* Sarah called to order at 1:09pm <br />
*Land acknowledgment<br />
*Direct members to https://bikeedmonton.ca/agm for documents<br />
*Establish quorum<br />
*Confirm member attendance (sign in) ANDI<br />
*Logistics announcement: For those whose screen handle is different from their real name, we need their real name for attendance<br />
*Explain “Members In Good Standing” voting for motions<br />
*A member in good standing is a Regular Member who has been a member for at least one calendar month and any honorary members shall be considered members in good standing. A regular member who has lapsed for no more than six months shall also be considered a member in good standing immediately upon payment of their dues.<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve the agenda.<br />
|first= Roy Coulthard<br />
|second= Ronald Cherlet<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Approval of Minutes from 2020 Annual General Meeting ==<br />
{{Motion<br />
|motion=To approve the [[2020 AGM|minutes from the 2020 Annual General Meeting]]<br />
|first= Devin Clarke<br />
|second= William Henderson<br />
|yes=<br />
|no= 0<br />
|abstain=<br />
|result= Carried<br />
}}<br />
<br />
== Reports ==<br />
<br />
See [[Media:Bike Edmonton Annual Report 2020.pdf|2020 Annual Report]].<br />
<br />
=== President's Report ===<br />
*Lease <br />
**Lease at north shop was coming to an end, which meant a decision was needed on how to proceed – renew the lease, move to a new space, close down north shop. <br />
**Good location came up in January on 105th Street bike lane, and board ultimately decided to proceed to secure that space. <br />
**Challenging part was to get things organized and set up for the start of the bike season. <br />
**Shortly after the move to the new downtown shop, the pandemic became a larger issue for Canada, so the shops closed down temporarily. <br />
**Staff were flexible and created different operational model with appointment-based system rather than drop-in style. <br />
**Shop operations were deemed an essential service and could remain open in the wake of the pandemic. <br />
*Financial Position <br />
**We were lucky to qualify for emergency benefits with the government which helped our financial position. <br />
**Experienced a bike boom in Edmonton spring, which lead to strong bike sales. <br />
*Today <br />
**Thanks to great staff, board, and volunteers, we’re still up and running.<br />
**We’re going into the 2020-21 year with a proposed deficit budget.<br />
**We may qualify for additional financial supports from the government.<br />
**Can continue to sell bikes at a good level, are employing services of part-time bike mechanics to refurbish donated bikes.<br />
**Could be a couple of years before things are completely back to normal. ∙ We’ll need to adapt, find ways to serve our members and support the community.<br />
**We’re always open to ideas of ways to continue Bike Edmonton—anyone can contribute by telling board members or volunteering on the board.<br />
**We thank the board members who are leaving for their service. <br />
<br />
=== Executive Director's Report ===<br />
*Happy 40th Anniversary to Bike Edmonton <br />
*Relocation <br />
**Moved from McCauley location to downtown (after 8 years).<br />
**After doing analysis on number of volunteers, patrons, accessibility, decided it was a good move.<br />
**The new shop is much closer to several downtown neighbourhoods, LRT stations, student populations, bike lane accessibility, and space is better laid out. <br />
**Based on projected revenue, allowed us to hire new downtown shop manager, Alex Hindle, to take care of the downtown opening and as the downtown shop manager. <br />
*COVID<br />
**Pandemic hit right at the same time we were going to open the new shop.<br />
**Alex Hindle was responsible for getting shop set up in just over a month.<br />
**Usually, revenue is generated by getting many people and bikes into the space, at very low cost to members -> happy, riding safe.<br />
**Had to invert operational model to accommodate. There are now online booking systems and we’ve sold more in used bicycles than in past years. However, fewer people were coming through so that volume led to drop-in profit reduction. Charging more and with online booking means there’s less availability, costs are higher, internet access + credit card required, and hands-on teaching unavailable.<br />
**Adaptations: offering outdoor tuneups, Access Program (launched with Molly – extension of Boyle Street program), looking at ways to increase accessibility for volunteers and patrons in the winter. Hoping to get more options available to people, even in wake of pandemic. By August, the downtown shop was doing better than the North shop was at the same time last year. <br />
**Negative impacts: We did sell more bikes, but we sold fewer memberships (by about ½), and fewer new/used parts.<br />
*Volunteers <br />
**We won’t be acknowledging volunteers at the AGM as we normally do. There will be some volunteer appreciation later on.<br />
**However, we did have more volunteer hours logged this year than last year – several put in lots of time with the relocation.<br />
*Bike Tour<br />
**Held 40th anniversary bike tour in lieu of a party. <br />
**While not the huge celebration we had hoped, it was great to see the range of attendees from over the years. <br />
<br />
<br />
=== Treasurer's Report ===<br />
<br />
*Updates <br />
**We took a $40,000 loan with one of the government programs; beneficial because if we repay, $10,000 will be waived.<br />
**We posted a $10,000 surplus on our budget, with the help of payroll/wage government subsidy programs. <br />
**We’re submitting a $40,000 deficit budget for next year, mainly because of lack of immediate casino revenue <br />
*Question <br />
**Balance sheet shows $25000 in deferred casino revenue, but not in the actual account. <br />
**That $25K will go into the budget for 2021 as casino revenue, but won’t be any new cash in our bank accounts.<br />
**There’s an additional $2500 from casino that will also come in later. <br />
{{Motion<br />
|motion=To approve the reports and financial statements (balance sheets, profit and loss statement) as presented.<br />
|first=Geoff Hansen<br />
|second=Matt Hoyt<br />
|yes=All<br />
|no=<br />
|abstain=<br />
|result=<br />
}}<br />
<br />
== New Business ==<br />
<br />
*Special Resolution<br />
**When we were discussing how to run our AGM, our bylaws prevented us from having a virtual one – members need to be physically present and vote.<br />
**Aim to remove requirement to be physically present, and simply require members to be present for AGM or board meetings. <br />
**Add clause to make available other means for people to attend meetings and vote at meetings. <br />
**It gives us the option of allowing other means of meeting and voting, at our discretion. <br />
<br />
<br />
{{Motion<br />
|motion=BE IT RESOLVED that the Bylaws be amended as follows:<br />
<br />
Delete "physically" from §7(d).<br />
<br />
Delete "physically" from §8(f).<br />
<br />
Add 8(g):<br />
<br />
If the Society chooses to make available a telephonic, electronic or other communication facility that permits all participants to communicate adequately with each other during a meeting of members, any person entitled to attend such meeting may participate in the meeting by means of such telephonic, electronic or other communication facility in the manner provided by the policies and procedures of the Society. A person participating in a meeting by such means is deemed to be present at the meeting. Notwithstanding any other provision of this by-law, any person participating in a meeting of members pursuant to this section who is entitled to vote at that meeting may vote, in accordance with the policies and procedures of the Society, by means of any telephonic, electronic or other communication facility that the organization has made available for that purpose.<br />
<br />
<br />
|first=Ruth M<br />
|second=James P<br />
|yes=All<br />
|no=<br />
|abstain=<br />
|result=<br />
}}<br />
<br />
*Budget<br />
** Casino Clarification <br />
*** The money we got from casinos has strings attached – there are only certain ways we can use it, and one of those ways is on rent. <br />
*** For Bike Edmonton, we have some leftover money from the casino that will be applied for next year. <br />
*** Correction being made from $2500 to $28141 (on page 1) -> $300391 revenue instead. <br />
**Budget Questions<br />
***What explains increase in Sales Revenue? <br />
****It’s ambitious but still realistic. Will primarily come from bike sales, due to strong demand for bikes and 3 bike builders working for us. <br />
****Budget was developed in much more detail than is presented (line by line, month by month). We compared that to 3-year average (2018, 2019, OG 2020 budgets). The things that stand out are an increase in $28000 in bike sales - sustained sales all summer, due to bike builders all year round and 3 of them.<br />
****We’re predicting a drop of casino revenue (initially scheduled for December with funds deposited by February). Casino is supposed to be delayed by at least 6 months, but if it does run, will likely be smaller.<br />
****Anticipate $5000 more in new parts, now that people can shop from home in online store. Budgeted $10000 increase on average in donations (via fundraising campaigns).<br />
****Budgeted increase in $15000 in shop revenues based on fact that shop revenues tripled from what was anticipated (from $3/hour for DIY use to $80/hour with full-service). Might be looking at different tiers – use of shop with no service, full service (very efficient). Full service does bring in more money, but that’s not the operational goal long-term<br />
*** How have the bike donations been? Has there been a decrease/increase? <br />
**** We get as many donations as we can handle even with 3 bike builders. Since we’ve gone to the online model, people send photos of donated bikes before bringing them in to donate. <br />
**** The number and quality of donations has been consistent. Drop-off at the start of pandemic, but not any more.<br />
****Fall is biggest time for donations, which is still proving to be true. Haven’t needed to solicit bike donations because the current donation stream is quite strong.<br />
***How and when will we pay off the $40,000 deficit? <br />
**** We expect we’ll go into next year’s budget with that deficit.<br />
****Some ways we anticipate paying down the deficit is by opening up shops more to walk-ins, that would increase business. There are opportunities to solicit grants.<br />
****Two of the biggest hits to revenue were the casino funds (which will come back by 2022 hopefully), a $16000 grant from the City of Edmonton. We’re hoping those revenue streams will resume if not by 2021, then by 2022. We also expect downtown shop to generate more revenue than the previous North shop did (larger space, 9 repair stands) so there will be more patrons and volunteers. <br />
*** Future revenue – some major bike locations downtown have shut down, so we could be filling the service gap.<br />
*** Projected budget should be changed from -$38,000 to -$12,500 (due to deferred revenue from the casinos revenue). Helps to balance things out to prevent a very large surplus for one year, and a very big deficit other years. <br />
<br />
<br />
{{Motion<br />
|motion=To approve the 2020-2021 budget as amended.<br />
|first=Mike Sacha<br />
|second=Geoff Hansen<br />
|yes=All<br />
|no=<br />
|abstain=<br />
|result=<br />
}}<br />
<br />
* Molly: Appreciate that Chris, Coreen, Alex, the board have put in so much work. Acknowledge and thanking for extra time they’ve put in, reviewing of extra budget scenarios.<br />
<br />
== Board Elections ==<br />
*Overview of Election Process (Annya)<br />
**We have 4 board members (Mike Sacha, Annya Hundal, Matthew Hoyt, Rachel Keglowitsch) continuing in their second year of their two year terms: they do not need to stand for election. <br />
**We also have 3 current board (Jeremy Shepherd, Husam Charkeih, Sarah Rebryna) members who would like to return and are running in the election. We aim for a full board of 12 members, so we have a total of 8 positions to be filled this year.<br />
**Board meetings occur monthly, with additional committee meetings, typically also monthly. Strategic planning session to occur in Nov/Dec. <br />
**We have 3 nomination(s) in advance, plus the 3 current board members running again, and are looking for any additional nominations from the floor. You may nominate someone else or you may nominate yourself. We will ask you to give a short, 1-minute introduction and what you will bring to the board and organization. <br />
*Nominations and Candidate Introductions<br />
**Keith – He’s volunteered on and off since before 2012. He likes to ride bikes with his kids. Has lots of tools at home so he doesn’t come into the shop too much. Lived in Berkley, CA for 3 months, and their bike co-ops weren’t as good as Bike Edmonton.<br />
**Jarett – Currently serving as social chair for the Alpine Club of Canada (ACC). He’s big on community building, is a writer for a neighbourhood magazine. He thinks we can improve our website. He likes bikes, he’s into community development and wants to contribute. <br />
**Roy – He was a past president of the GSA at the UofA. Familiar with governance, advocacy. Worked with CoE to establish programs. Has ideas of how committees can work best, effective board functioning. He admires our advocacy work with the CoE and would like to do more of that. He’s worked as a mechanic at VeloCity Cycle.<br />
**Ken – He’s been a stalwart volunteer for a number of years, supports shuttling to and fro, good mechanic, very compassionate, good knowledge of everyday operations of shops, always and truly devoted to values. Ken works as a nurse with the military, strong organizational skills, and good sense of humour.<br />
**Sarah – Has completed 2 years on the board, and is looking to continue. She’s moved to the north end, and has been biking less, which has increased her motivation to further Bike Edmonton’s mission. She’s experienced with boards and has been on this one for 2 years – hoping to continue. <br />
**Jeremy – On for another 2 years unless he’s voted off. <br />
**Husam – Has been with the board for a year, interested in social planning, and is looking to contribute to other areas in the year ahead. <br />
*We would like to thank the contributions of our outgoing board members: <br />
**Talha Zafar, Jasmine Farahbakhsh, Mike Pybus <br />
<br />
<br />
<br />
<br />
<br />
{{Motion<br />
|motion=To recognize Husam Charkeih, Jarett Stastny, Jeremy Shepherd, Keith Heslinga, Roy Coulthard, Sarah Rebryna, Ken Amesbury, Annya Hundal, Matt Hoyt, Mike Sacha, and Rachel Keglowitsch as the 2020-21 Bike Edmonton Board of Directors. <br />
|first=Annya<br />
|second=Jeremy<br />
|yes=All<br />
|no=<br />
|abstain=<br />
|result=<br />
}}<br />
<br />
== Adjournment ==<br />
* <br />
<br />
{{Motion<br />
|motion=To adjourn.<br />
|first=Geoff<br />
|second=Nancy<br />
|yes=All<br />
|no= <br />
|abstain=<br />
|result=<br />
}}<br />
<br />
[[Category:minutes]]<br />
[[Category:2019-2020 Board minutes]]<br />
[[Category:2020-2021 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=2020_AGM&diff=59532020 AGM2021-12-28T23:26:39Z<p>Sarah.rebryna: </p>
<hr />
<div>'''''These minutes were approved at the [[2021 AGM]].'''''<br />
<br />
== Bike Edmonton Annual General Meeting Minutes for 2020 ==<br />
<br />
* Location: Victoria Park Picnic Site #2<br />
* Date: Saturday, October 3, 2020<br />
<br />
== Attendance ==<br />
* Meeting Chair: Annya Hundal<br />
* Minute-taker: Jasmine Farahbakhsh<br />
* Attendance: 27 members in good standing<br />
<br />
== Call to Order ==<br />
* Annya called to order at 1:34pm <br />
<br />
<br />
== Approval of Agenda ==<br />
{{Motion<br />
|motion=To approve the agenda.<br />
|first=Matt Hoyt<br />
|second=Jasmine Farahbakhsh<br />
|yes=All<br />
|no=<br />
|abstain=<br />
|result=<br />
}}<br />
<br />
== Approval of Minutes from 2019 Annual General Meeting ==<br />
{{Motion<br />
|motion=To approve the [[2019 AGM|minutes from the 2019 Annual General Meeting]]<br />
|first=Mike Sacha<br />
|second=Sarah Rebryna<br />
|yes=All<br />
|no=<br />
|abstain=<br />
|result=<br />
}}<br />
<br />
== Reports ==<br />
<br />
See [[Media:Bike Edmonton Annual Report 2020.pdf|2020 Annual Report]].<br />
<br />
=== President's Report ===<br />
*Lease <br />
**Lease at north shop was coming to an end, which meant a decision was needed on how to proceed – renew the lease, move to a new space, close down north shop. <br />
**Good location came up in January on 105th Street bike lane, and board ultimately decided to proceed to secure that space. <br />
**Challenging part was to get things organized and set up for the start of the bike season. <br />
**Shortly after the move to the new downtown shop, the pandemic became a larger issue for Canada, so the shops closed down temporarily. <br />
**Staff were flexible and created different operational model with appointment-based system rather than drop-in style. <br />
**Shop operations were deemed an essential service and could remain open in the wake of the pandemic. <br />
*Financial Position <br />
**We were lucky to qualify for emergency benefits with the government which helped our financial position. <br />
**Experienced a bike boom in Edmonton spring, which lead to strong bike sales. <br />
*Today <br />
**Thanks to great staff, board, and volunteers, we’re still up and running.<br />
**We’re going into the 2020-21 year with a proposed deficit budget.<br />
**We may qualify for additional financial supports from the government.<br />
**Can continue to sell bikes at a good level, are employing services of part-time bike mechanics to refurbish donated bikes.<br />
**Could be a couple of years before things are completely back to normal. ∙ We’ll need to adapt, find ways to serve our members and support the community.<br />
**We’re always open to ideas of ways to continue Bike Edmonton—anyone can contribute by telling board members or volunteering on the board.<br />
**We thank the board members who are leaving for their service. <br />
<br />
=== Executive Director's Report ===<br />
*Happy 40th Anniversary to Bike Edmonton <br />
*Relocation <br />
**Moved from McCauley location to downtown (after 8 years).<br />
**After doing analysis on number of volunteers, patrons, accessibility, decided it was a good move.<br />
**The new shop is much closer to several downtown neighbourhoods, LRT stations, student populations, bike lane accessibility, and space is better laid out. <br />
**Based on projected revenue, allowed us to hire new downtown shop manager, Alex Hindle, to take care of the downtown opening and as the downtown shop manager. <br />
*COVID<br />
**Pandemic hit right at the same time we were going to open the new shop.<br />
**Alex Hindle was responsible for getting shop set up in just over a month.<br />
**Usually, revenue is generated by getting many people and bikes into the space, at very low cost to members -> happy, riding safe.<br />
**Had to invert operational model to accommodate. There are now online booking systems and we’ve sold more in used bicycles than in past years. However, fewer people were coming through so that volume led to drop-in profit reduction. Charging more and with online booking means there’s less availability, costs are higher, internet access + credit card required, and hands-on teaching unavailable.<br />
**Adaptations: offering outdoor tuneups, Access Program (launched with Molly – extension of Boyle Street program), looking at ways to increase accessibility for volunteers and patrons in the winter. Hoping to get more options available to people, even in wake of pandemic. By August, the downtown shop was doing better than the North shop was at the same time last year. <br />
**Negative impacts: We did sell more bikes, but we sold fewer memberships (by about ½), and fewer new/used parts.<br />
*Volunteers <br />
**We won’t be acknowledging volunteers at the AGM as we normally do. There will be some volunteer appreciation later on.<br />
**However, we did have more volunteer hours logged this year than last year – several put in lots of time with the relocation.<br />
*Bike Tour<br />
**Held 40th anniversary bike tour in lieu of a party. <br />
**While not the huge celebration we had hoped, it was great to see the range of attendees from over the years. <br />
<br />
<br />
=== Treasurer's Report ===<br />
<br />
*Updates <br />
**We took a $40,000 loan with one of the government programs; beneficial because if we repay, $10,000 will be waived.<br />
**We posted a $10,000 surplus on our budget, with the help of payroll/wage government subsidy programs. <br />
**We’re submitting a $40,000 deficit budget for next year, mainly because of lack of immediate casino revenue <br />
*Question <br />
**Balance sheet shows $25000 in deferred casino revenue, but not in the actual account. <br />
**That $25K will go into the budget for 2021 as casino revenue, but won’t be any new cash in our bank accounts.<br />
**There’s an additional $2500 from casino that will also come in later. <br />
{{Motion<br />
|motion=To approve the reports and financial statements (balance sheets, profit and loss statement) as presented.<br />
|first=Geoff Hansen<br />
|second=Matt Hoyt<br />
|yes=All<br />
|no=<br />
|abstain=<br />
|result=<br />
}}<br />
<br />
== New Business ==<br />
<br />
*Special Resolution<br />
**When we were discussing how to run our AGM, our bylaws prevented us from having a virtual one – members need to be physically present and vote.<br />
**Aim to remove requirement to be physically present, and simply require members to be present for AGM or board meetings. <br />
**Add clause to make available other means for people to attend meetings and vote at meetings. <br />
**It gives us the option of allowing other means of meeting and voting, at our discretion. <br />
<br />
<br />
{{Motion<br />
|motion=BE IT RESOLVED that the Bylaws be amended as follows:<br />
<br />
Delete "physically" from §7(d).<br />
<br />
Delete "physically" from §8(f).<br />
<br />
Add 8(g):<br />
<br />
If the Society chooses to make available a telephonic, electronic or other communication facility that permits all participants to communicate adequately with each other during a meeting of members, any person entitled to attend such meeting may participate in the meeting by means of such telephonic, electronic or other communication facility in the manner provided by the policies and procedures of the Society. A person participating in a meeting by such means is deemed to be present at the meeting. Notwithstanding any other provision of this by-law, any person participating in a meeting of members pursuant to this section who is entitled to vote at that meeting may vote, in accordance with the policies and procedures of the Society, by means of any telephonic, electronic or other communication facility that the organization has made available for that purpose.<br />
<br />
<br />
|first=Ruth M<br />
|second=James P<br />
|yes=All<br />
|no=<br />
|abstain=<br />
|result=<br />
}}<br />
<br />
*Budget<br />
** Casino Clarification <br />
*** The money we got from casinos has strings attached – there are only certain ways we can use it, and one of those ways is on rent. <br />
*** For Bike Edmonton, we have some leftover money from the casino that will be applied for next year. <br />
*** Correction being made from $2500 to $28141 (on page 1) -> $300391 revenue instead. <br />
**Budget Questions<br />
***What explains increase in Sales Revenue? <br />
****It’s ambitious but still realistic. Will primarily come from bike sales, due to strong demand for bikes and 3 bike builders working for us. <br />
****Budget was developed in much more detail than is presented (line by line, month by month). We compared that to 3-year average (2018, 2019, OG 2020 budgets). The things that stand out are an increase in $28000 in bike sales - sustained sales all summer, due to bike builders all year round and 3 of them.<br />
****We’re predicting a drop of casino revenue (initially scheduled for December with funds deposited by February). Casino is supposed to be delayed by at least 6 months, but if it does run, will likely be smaller.<br />
****Anticipate $5000 more in new parts, now that people can shop from home in online store. Budgeted $10000 increase on average in donations (via fundraising campaigns).<br />
****Budgeted increase in $15000 in shop revenues based on fact that shop revenues tripled from what was anticipated (from $3/hour for DIY use to $80/hour with full-service). Might be looking at different tiers – use of shop with no service, full service (very efficient). Full service does bring in more money, but that’s not the operational goal long-term<br />
*** How have the bike donations been? Has there been a decrease/increase? <br />
**** We get as many donations as we can handle even with 3 bike builders. Since we’ve gone to the online model, people send photos of donated bikes before bringing them in to donate. <br />
**** The number and quality of donations has been consistent. Drop-off at the start of pandemic, but not any more.<br />
****Fall is biggest time for donations, which is still proving to be true. Haven’t needed to solicit bike donations because the current donation stream is quite strong.<br />
***How and when will we pay off the $40,000 deficit? <br />
**** We expect we’ll go into next year’s budget with that deficit.<br />
****Some ways we anticipate paying down the deficit is by opening up shops more to walk-ins, that would increase business. There are opportunities to solicit grants.<br />
****Two of the biggest hits to revenue were the casino funds (which will come back by 2022 hopefully), a $16000 grant from the City of Edmonton. We’re hoping those revenue streams will resume if not by 2021, then by 2022. We also expect downtown shop to generate more revenue than the previous North shop did (larger space, 9 repair stands) so there will be more patrons and volunteers. <br />
*** Future revenue – some major bike locations downtown have shut down, so we could be filling the service gap.<br />
*** Projected budget should be changed from -$38,000 to -$12,500 (due to deferred revenue from the casinos revenue). Helps to balance things out to prevent a very large surplus for one year, and a very big deficit other years. <br />
<br />
<br />
{{Motion<br />
|motion=To approve the 2020-2021 budget as amended.<br />
|first=Mike Sacha<br />
|second=Geoff Hansen<br />
|yes=All<br />
|no=<br />
|abstain=<br />
|result=<br />
}}<br />
<br />
* Molly: Appreciate that Chris, Coreen, Alex, the board have put in so much work. Acknowledge and thanking for extra time they’ve put in, reviewing of extra budget scenarios.<br />
<br />
== Board Elections ==<br />
*Overview of Election Process (Annya)<br />
**We have 4 board members (Mike Sacha, Annya Hundal, Matthew Hoyt, Rachel Keglowitsch) continuing in their second year of their two year terms: they do not need to stand for election. <br />
**We also have 3 current board (Jeremy Shepherd, Husam Charkeih, Sarah Rebryna) members who would like to return and are running in the election. We aim for a full board of 12 members, so we have a total of 8 positions to be filled this year.<br />
**Board meetings occur monthly, with additional committee meetings, typically also monthly. Strategic planning session to occur in Nov/Dec. <br />
**We have 3 nomination(s) in advance, plus the 3 current board members running again, and are looking for any additional nominations from the floor. You may nominate someone else or you may nominate yourself. We will ask you to give a short, 1-minute introduction and what you will bring to the board and organization. <br />
*Nominations and Candidate Introductions<br />
**Keith – He’s volunteered on and off since before 2012. He likes to ride bikes with his kids. Has lots of tools at home so he doesn’t come into the shop too much. Lived in Berkley, CA for 3 months, and their bike co-ops weren’t as good as Bike Edmonton.<br />
**Jarett – Currently serving as social chair for the Alpine Club of Canada (ACC). He’s big on community building, is a writer for a neighbourhood magazine. He thinks we can improve our website. He likes bikes, he’s into community development and wants to contribute. <br />
**Roy – He was a past president of the GSA at the UofA. Familiar with governance, advocacy. Worked with CoE to establish programs. Has ideas of how committees can work best, effective board functioning. He admires our advocacy work with the CoE and would like to do more of that. He’s worked as a mechanic at VeloCity Cycle.<br />
**Ken – He’s been a stalwart volunteer for a number of years, supports shuttling to and fro, good mechanic, very compassionate, good knowledge of everyday operations of shops, always and truly devoted to values. Ken works as a nurse with the military, strong organizational skills, and good sense of humour.<br />
**Sarah – Has completed 2 years on the board, and is looking to continue. She’s moved to the north end, and has been biking less, which has increased her motivation to further Bike Edmonton’s mission. She’s experienced with boards and has been on this one for 2 years – hoping to continue. <br />
**Jeremy – On for another 2 years unless he’s voted off. <br />
**Husam – Has been with the board for a year, interested in social planning, and is looking to contribute to other areas in the year ahead. <br />
*We would like to thank the contributions of our outgoing board members: <br />
**Talha Zafar, Jasmine Farahbakhsh, Mike Pybus <br />
<br />
<br />
<br />
<br />
<br />
{{Motion<br />
|motion=To recognize Husam Charkeih, Jarett Stastny, Jeremy Shepherd, Keith Heslinga, Roy Coulthard, Sarah Rebryna, Ken Amesbury, Annya Hundal, Matt Hoyt, Mike Sacha, and Rachel Keglowitsch as the 2020-21 Bike Edmonton Board of Directors. <br />
|first=Annya<br />
|second=Jeremy<br />
|yes=All<br />
|no=<br />
|abstain=<br />
|result=<br />
}}<br />
<br />
== Adjournment ==<br />
* <br />
<br />
{{Motion<br />
|motion=To adjourn.<br />
|first=Geoff<br />
|second=Nancy<br />
|yes=All<br />
|no= <br />
|abstain=<br />
|result=<br />
}}<br />
<br />
[[Category:minutes]]<br />
[[Category:2019-2020 Board minutes]]<br />
[[Category:2020-2021 Board minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=General_Meetings&diff=5952General Meetings2021-12-28T23:25:32Z<p>Sarah.rebryna: </p>
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[[Category:minutes]]</div>Sarah.rebrynahttps://apps.bikeedmonton.ca/w/index.php?title=Category:2021-2022_Board_minutes&diff=5951Category:2021-2022 Board minutes2021-12-28T22:55:26Z<p>Sarah.rebryna: Created blank page</p>
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<div></div>Sarah.rebryna