https://apps.bikeedmonton.ca/w/api.php?action=feedcontributions&feedformat=atom&user=Nancy.Milakovic 2026-07-27T03:37:30Z User contributions MediaWiki 1.41.0 https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_April_2019&diff=4773 2019-04-09T03:06:46Z

<p>Nancy.Milakovic: /* In Camera: */</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for April 2019 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Date: Monday, April 8, 2019<br /> * Location: Education South 113<br /> * Start Time: 6:30pm<br /> <br /> Please email [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Helen<br /> * Minute-taker: Nancy<br /> * Food by: Mike P.<br /> * Board attendance: <br /> * Staff attendance: <br /> * Regrets: Jasmine, Mike S, Dustin, Mike W<br /> * Absent: <br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Meeting called to order by Helen at 635pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: Monday, May 13, 2019<br /> * Location: TBD<br /> * Chair:Jeremy<br /> * Minute-taker: Jasmine<br /> * Food by: Helen<br /> <br /> == (5 min) ==<br /> {{Motion= Approval of Agenda, minutes and reports<br /> |motion= Mike P<br /> |second= Mark<br /> |yes= 7<br /> |no=<br /> |abstain=<br /> |result=passed<br /> }}<br /> <br /> === President's Report - Jeremy ===<br /> *[ President's Report]<br /> <br /> '''President's Report Discussion'''<br /> *Jeremy reviewed presidents report<br /> === Internal Affairs Committee Report - Ali ===<br /> * [https://drive.google.com/open?id=12QGObW4LYG4J7IM4iLru9XbFs_1D86FMnwYyXVkdiw8 Internal Affairs Workplan]<br /> <br /> '''IA Report Discussion'''<br /> <br /> <br /> === Treasurer's Report - Ali/Neil/Geoff ===<br /> * [ Treasurer's Report]<br /> '''Treasurer's Report Discussion'''<br /> *Ali reviewed treasurers report and summarized strong revenues for March. Reviewed line of credit options and he is pursuing those alternatives. Discussed alternative credit options.<br /> <br /> <br /> === Program Review Committee Report ===<br /> *[https://docs.google.com/document/d/1Oxr7coLfv-EYSV7mMVa6zim5ZJynurRFeybTsHaiviE/edit Program Review Committee Workplan]<br /> *not much to report, logic model completed by next meeting with a summary of principles.<br /> <br /> === Revenue Committee Report ===<br /> *[https://docs.google.com/document/d/1iCgrtOLttyIT2WqfY9yYh-9JiFtTUaRrz9Cb0LMvO0M/edit?ts=5c3cbfc8 Revenue Committee Workplan]<br /> '''Discussion'''<br /> *Mark discussed reworking plan to focus on grant revenue. Revised plan has been presented. There are some ambitious targets and some operational input. Can board members review plan and provide feedback within 2 weeks. If no feedback presented, then presume things are good to go as is. Molly has already applied for a last minute grant for 18K that is in progress. Was able to repurpose an existing proposal for Eco City Edmonton. Two other grants are also coming up that will be pursued with CN for the spoke and ATB. A central place for grant application documents does exist and will be shared with the board. Mike W had a meeting with YESS and they were enthusiastic about the program for youth bike building that was proposed for Fall- will cost $500 per person and their coordinator will look for grant funding to cover the costs. There will be further discussion on how to obtain funds.<br /> <br /> == Current and Completed Business ==<br /> <br /> === Bike Edmonton Yearly Calendar - Nancy (5 min) ===<br /> * [https://docs.google.com/spreadsheets/d/1nzq5YF0qtlHs39iObQZH9x1gcW9iwJolwGgm-2b22xU/edit#gid=0 Bike Edmonton Year-at-a-Glance]<br /> * This calendar will serve as a tool to know what will be happening month-to-month in each year.<br /> * When chairing a meeting, this is good to look at to know what to discuss at the meeting.<br /> <br /> *Bike sale update- could take all the bikes that are in storage and put them in the shops as the shops are that empty due to brisk bike sales. Coreen and Molly have estimated that the time put in will not provide adequate return on the few bikes that are currently available. There aren't enough bikes available to sell currently that are repaired. Inventory of un-repaired bikes isn't the problem. The time spent on potential bike sale can be spent on other activities like bike rack sales and courses. Have discussed alternative events to increase exposure and are continuing to brainstorm. Perhaps joining the Alberta Bike Swap could be a way to get some hype<br /> <br /> === Deficit Reduction Plan ===<br /> * [https://docs.google.com/spreadsheets/d/12HUXlHrkYMVjw3nY5F6e37rdqiZsPkG3qAlk4F0T5uM/edit#gid=0 Deficit Reduction Plan]<br /> * Change needed: adding an actual $ column<br /> <br /> === Master Board Task List - Sarah (15 min) ===<br /> * [https://docs.google.com/spreadsheets/d/1KlIhkBLRAI-Xn9e8u6u-f57n3SKFJQbN0o4TipT4Zis/edit#gid=719049454 Link to Master List]<br /> *add links as appropriate. look to see if the things are correct.<br /> <br /> This should become a standing agenda item. Directors should add tasks as appropriate. Things could be added during meetings as they come up.<br /> <br /> === Bike Edmonton 2.0 Discussion Paper - Revenue Committee (30 min)===<br /> * [https://drive.google.com/file/d/18EUwSG45gVcvgK-bUfb0eYQL78AtDF37/view Bike Edmonton 2.0 Accelerating our impact. Securing our future]<br /> <br /> === Presentation on Bike Programming Environmental Scan - Cai (20 min)===<br /> *Cai presented her power point and provided commentary on the report. She will provide the power point and written report to the board. The board will discuss ownership of the report and provide direction to Cai on how she is able to share the report and findings.<br /> <br /> == New Business ==<br /> <br /> <br /> === Bike Sale Marketing and Planning Timelines - Internal Affairs (20 min) ===<br /> * Bike sale is not going to happen this year.<br /> *Marketing timeline<br /> * Lead for organization<br /> * Newsletter<br /> <br /> === OH&amp;S Policy - Mike P./Jeremy (10 min) ===<br /> *next steps to start with the policy and then carry on with assessments.<br /> *policy needs to be signed and actioned<br /> <br /> === Schedule a time to meet with your committees - ALL BOARD (10 min) ===<br /> * This will be a standing agenda item during board meetings to encourage some momentum in committees<br /> <br /> === In Camera: ===<br /> {{Motion <br /> |motion=To go in camera<br /> |first= Sarah<br /> |second= Ali<br /> |yes= 7<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> <br /> {{Motion<br /> |motion=To go out of camera<br /> |first= Ali<br /> |second= Mark<br /> |yes=7<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> == Adjournment ==<br /> {{Motion<br /> |motion=To adjourn the board meeting.<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2018-2019 Board minutes]]</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_April_2019&diff=4772 2019-04-09T02:23:27Z

<p>Nancy.Milakovic: /* Approval of Agenda, Minutes, Reports (5 min) */</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for April 2019 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Date: Monday, April 8, 2019<br /> * Location: Education South 113<br /> * Start Time: 6:30pm<br /> <br /> Please email [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Helen<br /> * Minute-taker: Nancy<br /> * Food by: Mike P.<br /> * Board attendance: <br /> * Staff attendance: <br /> * Regrets: Jasmine, Mike S, Dustin, Mike W<br /> * Absent: <br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Meeting called to order by Helen at 635pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: Monday, May 13, 2019<br /> * Location: TBD<br /> * Chair:Jeremy<br /> * Minute-taker: Jasmine<br /> * Food by: Helen<br /> <br /> == (5 min) ==<br /> {{Motion= Approval of Agenda, minutes and reports<br /> |motion= Mike P<br /> |second= Mark<br /> |yes= 7<br /> |no=<br /> |abstain=<br /> |result=passed<br /> }}<br /> <br /> === President's Report - Jeremy ===<br /> *[ President's Report]<br /> <br /> '''President's Report Discussion'''<br /> *Jeremy reviewed presidents report<br /> === Internal Affairs Committee Report - Ali ===<br /> * [https://drive.google.com/open?id=12QGObW4LYG4J7IM4iLru9XbFs_1D86FMnwYyXVkdiw8 Internal Affairs Workplan]<br /> <br /> '''IA Report Discussion'''<br /> <br /> <br /> === Treasurer's Report - Ali/Neil/Geoff ===<br /> * [ Treasurer's Report]<br /> '''Treasurer's Report Discussion'''<br /> *Ali reviewed treasurers report and summarized strong revenues for March. Reviewed line of credit options and he is pursuing those alternatives. Discussed alternative credit options.<br /> <br /> <br /> === Program Review Committee Report ===<br /> *[https://docs.google.com/document/d/1Oxr7coLfv-EYSV7mMVa6zim5ZJynurRFeybTsHaiviE/edit Program Review Committee Workplan]<br /> *not much to report, logic model completed by next meeting with a summary of principles.<br /> <br /> === Revenue Committee Report ===<br /> *[https://docs.google.com/document/d/1iCgrtOLttyIT2WqfY9yYh-9JiFtTUaRrz9Cb0LMvO0M/edit?ts=5c3cbfc8 Revenue Committee Workplan]<br /> '''Discussion'''<br /> *Mark discussed reworking plan to focus on grant revenue. Revised plan has been presented. There are some ambitious targets and some operational input. Can board members review plan and provide feedback within 2 weeks. If no feedback presented, then presume things are good to go as is. Molly has already applied for a last minute grant for 18K that is in progress. Was able to repurpose an existing proposal for Eco City Edmonton. Two other grants are also coming up that will be pursued with CN for the spoke and ATB. A central place for grant application documents does exist and will be shared with the board. Mike W had a meeting with YESS and they were enthusiastic about the program for youth bike building that was proposed for Fall- will cost $500 per person and their coordinator will look for grant funding to cover the costs. There will be further discussion on how to obtain funds.<br /> <br /> == Current and Completed Business ==<br /> <br /> === Bike Edmonton Yearly Calendar - Nancy (5 min) ===<br /> * [https://docs.google.com/spreadsheets/d/1nzq5YF0qtlHs39iObQZH9x1gcW9iwJolwGgm-2b22xU/edit#gid=0 Bike Edmonton Year-at-a-Glance]<br /> * This calendar will serve as a tool to know what will be happening month-to-month in each year.<br /> * When chairing a meeting, this is good to look at to know what to discuss at the meeting.<br /> <br /> *Bike sale update- could take all the bikes that are in storage and put them in the shops as the shops are that empty due to brisk bike sales. Coreen and Molly have estimated that the time put in will not provide adequate return on the few bikes that are currently available. There aren't enough bikes available to sell currently that are repaired. Inventory of un-repaired bikes isn't the problem. The time spent on potential bike sale can be spent on other activities like bike rack sales and courses. Have discussed alternative events to increase exposure and are continuing to brainstorm. Perhaps joining the Alberta Bike Swap could be a way to get some hype<br /> <br /> === Deficit Reduction Plan ===<br /> * [https://docs.google.com/spreadsheets/d/12HUXlHrkYMVjw3nY5F6e37rdqiZsPkG3qAlk4F0T5uM/edit#gid=0 Deficit Reduction Plan]<br /> * Change needed: adding an actual $ column<br /> <br /> === Master Board Task List - Sarah (15 min) ===<br /> * [https://docs.google.com/spreadsheets/d/1KlIhkBLRAI-Xn9e8u6u-f57n3SKFJQbN0o4TipT4Zis/edit#gid=719049454 Link to Master List]<br /> *add links as appropriate. look to see if the things are correct.<br /> <br /> This should become a standing agenda item. Directors should add tasks as appropriate. Things could be added during meetings as they come up.<br /> <br /> === Bike Edmonton 2.0 Discussion Paper - Revenue Committee (30 min)===<br /> * [https://drive.google.com/file/d/18EUwSG45gVcvgK-bUfb0eYQL78AtDF37/view Bike Edmonton 2.0 Accelerating our impact. Securing our future]<br /> <br /> === Presentation on Bike Programming Environmental Scan - Cai (20 min)===<br /> *Cai presented her power point and provided commentary on the report. She will provide the power point and written report to the board. The board will discuss ownership of the report and provide direction to Cai on how she is able to share the report and findings.<br /> <br /> == New Business ==<br /> <br /> <br /> === Bike Sale Marketing and Planning Timelines - Internal Affairs (20 min) ===<br /> * Bike sale is not going to happen this year.<br /> *Marketing timeline<br /> * Lead for organization<br /> * Newsletter<br /> <br /> === OH&amp;S Policy - Mike P./Jeremy (10 min) ===<br /> *next steps to start with the policy and then carry on with assessments.<br /> *policy needs to be signed and actioned<br /> <br /> === Schedule a time to meet with your committees - ALL BOARD (10 min) ===<br /> * This will be a standing agenda item during board meetings to encourage some momentum in committees<br /> <br /> === In Camera: ===<br /> {{Motion <br /> |motion=To go in camera<br /> |first= Sarah<br /> |second= Ali<br /> |yes= 7<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> <br /> {{Motion<br /> |motion=To go out of camera<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> == Adjournment ==<br /> {{Motion<br /> |motion=To adjourn the board meeting.<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2018-2019 Board minutes]]</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_April_2019&diff=4771 2019-04-09T02:21:52Z

<p>Nancy.Milakovic: /* Approval of Agenda, Minutes, Reports (5 min) */</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for April 2019 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Date: Monday, April 8, 2019<br /> * Location: Education South 113<br /> * Start Time: 6:30pm<br /> <br /> Please email [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Helen<br /> * Minute-taker: Nancy<br /> * Food by: Mike P.<br /> * Board attendance: <br /> * Staff attendance: <br /> * Regrets: Jasmine, Mike S, Dustin, Mike W<br /> * Absent: <br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Meeting called to order by Helen at 635pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: Monday, May 13, 2019<br /> * Location: TBD<br /> * Chair:Jeremy<br /> * Minute-taker: Jasmine<br /> * Food by: Helen<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion= Mike P<br /> |second= Mark<br /> |yes= 7<br /> |no=<br /> |abstain=<br /> |result=passed<br /> }}<br /> <br /> === President's Report - Jeremy ===<br /> *[ President's Report]<br /> <br /> '''President's Report Discussion'''<br /> *Jeremy reviewed presidents report<br /> === Internal Affairs Committee Report - Ali ===<br /> * [https://drive.google.com/open?id=12QGObW4LYG4J7IM4iLru9XbFs_1D86FMnwYyXVkdiw8 Internal Affairs Workplan]<br /> <br /> '''IA Report Discussion'''<br /> <br /> <br /> === Treasurer's Report - Ali/Neil/Geoff ===<br /> * [ Treasurer's Report]<br /> '''Treasurer's Report Discussion'''<br /> *Ali reviewed treasurers report and summarized strong revenues for March. Reviewed line of credit options and he is pursuing those alternatives. Discussed alternative credit options.<br /> <br /> <br /> === Program Review Committee Report ===<br /> *[https://docs.google.com/document/d/1Oxr7coLfv-EYSV7mMVa6zim5ZJynurRFeybTsHaiviE/edit Program Review Committee Workplan]<br /> *not much to report, logic model completed by next meeting with a summary of principles.<br /> <br /> === Revenue Committee Report ===<br /> *[https://docs.google.com/document/d/1iCgrtOLttyIT2WqfY9yYh-9JiFtTUaRrz9Cb0LMvO0M/edit?ts=5c3cbfc8 Revenue Committee Workplan]<br /> '''Discussion'''<br /> *Mark discussed reworking plan to focus on grant revenue. Revised plan has been presented. There are some ambitious targets and some operational input. Can board members review plan and provide feedback within 2 weeks. If no feedback presented, then presume things are good to go as is. Molly has already applied for a last minute grant for 18K that is in progress. Was able to repurpose an existing proposal for Eco City Edmonton. Two other grants are also coming up that will be pursued with CN for the spoke and ATB. A central place for grant application documents does exist and will be shared with the board. Mike W had a meeting with YESS and they were enthusiastic about the program for youth bike building that was proposed for Fall- will cost $500 per person and their coordinator will look for grant funding to cover the costs. There will be further discussion on how to obtain funds.<br /> <br /> == Current and Completed Business ==<br /> <br /> === Bike Edmonton Yearly Calendar - Nancy (5 min) ===<br /> * [https://docs.google.com/spreadsheets/d/1nzq5YF0qtlHs39iObQZH9x1gcW9iwJolwGgm-2b22xU/edit#gid=0 Bike Edmonton Year-at-a-Glance]<br /> * This calendar will serve as a tool to know what will be happening month-to-month in each year.<br /> * When chairing a meeting, this is good to look at to know what to discuss at the meeting.<br /> <br /> *Bike sale update- could take all the bikes that are in storage and put them in the shops as the shops are that empty due to brisk bike sales. Coreen and Molly have estimated that the time put in will not provide adequate return on the few bikes that are currently available. There aren't enough bikes available to sell currently that are repaired. Inventory of un-repaired bikes isn't the problem. The time spent on potential bike sale can be spent on other activities like bike rack sales and courses. Have discussed alternative events to increase exposure and are continuing to brainstorm. Perhaps joining the Alberta Bike Swap could be a way to get some hype<br /> <br /> === Deficit Reduction Plan ===<br /> * [https://docs.google.com/spreadsheets/d/12HUXlHrkYMVjw3nY5F6e37rdqiZsPkG3qAlk4F0T5uM/edit#gid=0 Deficit Reduction Plan]<br /> * Change needed: adding an actual $ column<br /> <br /> === Master Board Task List - Sarah (15 min) ===<br /> * [https://docs.google.com/spreadsheets/d/1KlIhkBLRAI-Xn9e8u6u-f57n3SKFJQbN0o4TipT4Zis/edit#gid=719049454 Link to Master List]<br /> *add links as appropriate. look to see if the things are correct.<br /> <br /> This should become a standing agenda item. Directors should add tasks as appropriate. Things could be added during meetings as they come up.<br /> <br /> === Bike Edmonton 2.0 Discussion Paper - Revenue Committee (30 min)===<br /> * [https://drive.google.com/file/d/18EUwSG45gVcvgK-bUfb0eYQL78AtDF37/view Bike Edmonton 2.0 Accelerating our impact. Securing our future]<br /> <br /> === Presentation on Bike Programming Environmental Scan - Cai (20 min)===<br /> *Cai presented her power point and provided commentary on the report. She will provide the power point and written report to the board. The board will discuss ownership of the report and provide direction to Cai on how she is able to share the report and findings.<br /> <br /> == New Business ==<br /> <br /> <br /> === Bike Sale Marketing and Planning Timelines - Internal Affairs (20 min) ===<br /> * Bike sale is not going to happen this year.<br /> *Marketing timeline<br /> * Lead for organization<br /> * Newsletter<br /> <br /> === OH&amp;S Policy - Mike P./Jeremy (10 min) ===<br /> *next steps to start with the policy and then carry on with assessments.<br /> *policy needs to be signed and actioned<br /> <br /> === Schedule a time to meet with your committees - ALL BOARD (10 min) ===<br /> * This will be a standing agenda item during board meetings to encourage some momentum in committees<br /> <br /> === In Camera: ===<br /> {{Motion <br /> |motion=To go in camera<br /> |first= Sarah<br /> |second= Ali<br /> |yes= 7<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> <br /> {{Motion<br /> |motion=To go out of camera<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> == Adjournment ==<br /> {{Motion<br /> |motion=To adjourn the board meeting.<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2018-2019 Board minutes]]</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_April_2019&diff=4770 2019-04-09T02:20:06Z

<p>Nancy.Milakovic: /* Approval of Agenda, Minutes, Reports (5 min) */</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for April 2019 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Date: Monday, April 8, 2019<br /> * Location: Education South 113<br /> * Start Time: 6:30pm<br /> <br /> Please email [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Helen<br /> * Minute-taker: Nancy<br /> * Food by: Mike P.<br /> * Board attendance: <br /> * Staff attendance: <br /> * Regrets: Jasmine, Mike S, Dustin, Mike W<br /> * Absent: <br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Meeting called to order by Helen at 635pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: Monday, May 13, 2019<br /> * Location: TBD<br /> * Chair:Jeremy<br /> * Minute-taker: Jasmine<br /> * Food by: Helen<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion= Mike P<br /> |second=Mark<br /> |yes=7<br /> |no=<br /> |abstain=<br /> |result=passed<br /> }}<br /> <br /> === President's Report - Jeremy ===<br /> *[ President's Report]<br /> <br /> '''President's Report Discussion'''<br /> *Jeremy reviewed presidents report<br /> === Internal Affairs Committee Report - Ali ===<br /> * [https://drive.google.com/open?id=12QGObW4LYG4J7IM4iLru9XbFs_1D86FMnwYyXVkdiw8 Internal Affairs Workplan]<br /> <br /> '''IA Report Discussion'''<br /> <br /> <br /> === Treasurer's Report - Ali/Neil/Geoff ===<br /> * [ Treasurer's Report]<br /> '''Treasurer's Report Discussion'''<br /> *Ali reviewed treasurers report and summarized strong revenues for March. Reviewed line of credit options and he is pursuing those alternatives. Discussed alternative credit options.<br /> <br /> <br /> === Program Review Committee Report ===<br /> *[https://docs.google.com/document/d/1Oxr7coLfv-EYSV7mMVa6zim5ZJynurRFeybTsHaiviE/edit Program Review Committee Workplan]<br /> *not much to report, logic model completed by next meeting with a summary of principles.<br /> <br /> === Revenue Committee Report ===<br /> *[https://docs.google.com/document/d/1iCgrtOLttyIT2WqfY9yYh-9JiFtTUaRrz9Cb0LMvO0M/edit?ts=5c3cbfc8 Revenue Committee Workplan]<br /> '''Discussion'''<br /> *Mark discussed reworking plan to focus on grant revenue. Revised plan has been presented. There are some ambitious targets and some operational input. Can board members review plan and provide feedback within 2 weeks. If no feedback presented, then presume things are good to go as is. Molly has already applied for a last minute grant for 18K that is in progress. Was able to repurpose an existing proposal for Eco City Edmonton. Two other grants are also coming up that will be pursued with CN for the spoke and ATB. A central place for grant application documents does exist and will be shared with the board. Mike W had a meeting with YESS and they were enthusiastic about the program for youth bike building that was proposed for Fall- will cost $500 per person and their coordinator will look for grant funding to cover the costs. There will be further discussion on how to obtain funds.<br /> <br /> == Current and Completed Business ==<br /> <br /> === Bike Edmonton Yearly Calendar - Nancy (5 min) ===<br /> * [https://docs.google.com/spreadsheets/d/1nzq5YF0qtlHs39iObQZH9x1gcW9iwJolwGgm-2b22xU/edit#gid=0 Bike Edmonton Year-at-a-Glance]<br /> * This calendar will serve as a tool to know what will be happening month-to-month in each year.<br /> * When chairing a meeting, this is good to look at to know what to discuss at the meeting.<br /> <br /> *Bike sale update- could take all the bikes that are in storage and put them in the shops as the shops are that empty due to brisk bike sales. Coreen and Molly have estimated that the time put in will not provide adequate return on the few bikes that are currently available. There aren't enough bikes available to sell currently that are repaired. Inventory of un-repaired bikes isn't the problem. The time spent on potential bike sale can be spent on other activities like bike rack sales and courses. Have discussed alternative events to increase exposure and are continuing to brainstorm. Perhaps joining the Alberta Bike Swap could be a way to get some hype<br /> <br /> === Deficit Reduction Plan ===<br /> * [https://docs.google.com/spreadsheets/d/12HUXlHrkYMVjw3nY5F6e37rdqiZsPkG3qAlk4F0T5uM/edit#gid=0 Deficit Reduction Plan]<br /> * Change needed: adding an actual $ column<br /> <br /> === Master Board Task List - Sarah (15 min) ===<br /> * [https://docs.google.com/spreadsheets/d/1KlIhkBLRAI-Xn9e8u6u-f57n3SKFJQbN0o4TipT4Zis/edit#gid=719049454 Link to Master List]<br /> *add links as appropriate. look to see if the things are correct.<br /> <br /> This should become a standing agenda item. Directors should add tasks as appropriate. Things could be added during meetings as they come up.<br /> <br /> === Bike Edmonton 2.0 Discussion Paper - Revenue Committee (30 min)===<br /> * [https://drive.google.com/file/d/18EUwSG45gVcvgK-bUfb0eYQL78AtDF37/view Bike Edmonton 2.0 Accelerating our impact. Securing our future]<br /> <br /> === Presentation on Bike Programming Environmental Scan - Cai (20 min)===<br /> *Cai presented her power point and provided commentary on the report. She will provide the power point and written report to the board. The board will discuss ownership of the report and provide direction to Cai on how she is able to share the report and findings.<br /> <br /> == New Business ==<br /> <br /> <br /> === Bike Sale Marketing and Planning Timelines - Internal Affairs (20 min) ===<br /> * Bike sale is not going to happen this year.<br /> *Marketing timeline<br /> * Lead for organization<br /> * Newsletter<br /> <br /> === OH&amp;S Policy - Mike P./Jeremy (10 min) ===<br /> *next steps to start with the policy and then carry on with assessments.<br /> *policy needs to be signed and actioned<br /> <br /> === Schedule a time to meet with your committees - ALL BOARD (10 min) ===<br /> * This will be a standing agenda item during board meetings to encourage some momentum in committees<br /> <br /> === In Camera: ===<br /> {{Motion <br /> |motion=To go in camera<br /> |first= Sarah<br /> |second= Ali<br /> |yes= 7<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> <br /> {{Motion<br /> |motion=To go out of camera<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> == Adjournment ==<br /> {{Motion<br /> |motion=To adjourn the board meeting.<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2018-2019 Board minutes]]</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_April_2019&diff=4769 2019-04-09T02:19:43Z

<p>Nancy.Milakovic: /* In Camera: */</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for April 2019 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Date: Monday, April 8, 2019<br /> * Location: Education South 113<br /> * Start Time: 6:30pm<br /> <br /> Please email [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Helen<br /> * Minute-taker: Nancy<br /> * Food by: Mike P.<br /> * Board attendance: <br /> * Staff attendance: <br /> * Regrets: Jasmine, Mike S, Dustin, Mike W<br /> * Absent: <br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Meeting called to order by Helen at 635pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: Monday, May 13, 2019<br /> * Location: TBD<br /> * Chair:Jeremy<br /> * Minute-taker: Jasmine<br /> * Food by: Helen<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=Mike P<br /> |second=Mark<br /> |yes=7<br /> |no=<br /> |abstain=<br /> |result=passed<br /> }}<br /> <br /> === President's Report - Jeremy ===<br /> *[ President's Report]<br /> <br /> '''President's Report Discussion'''<br /> *Jeremy reviewed presidents report<br /> === Internal Affairs Committee Report - Ali ===<br /> * [https://drive.google.com/open?id=12QGObW4LYG4J7IM4iLru9XbFs_1D86FMnwYyXVkdiw8 Internal Affairs Workplan]<br /> <br /> '''IA Report Discussion'''<br /> <br /> <br /> === Treasurer's Report - Ali/Neil/Geoff ===<br /> * [ Treasurer's Report]<br /> '''Treasurer's Report Discussion'''<br /> *Ali reviewed treasurers report and summarized strong revenues for March. Reviewed line of credit options and he is pursuing those alternatives. Discussed alternative credit options.<br /> <br /> <br /> === Program Review Committee Report ===<br /> *[https://docs.google.com/document/d/1Oxr7coLfv-EYSV7mMVa6zim5ZJynurRFeybTsHaiviE/edit Program Review Committee Workplan]<br /> *not much to report, logic model completed by next meeting with a summary of principles.<br /> <br /> === Revenue Committee Report ===<br /> *[https://docs.google.com/document/d/1iCgrtOLttyIT2WqfY9yYh-9JiFtTUaRrz9Cb0LMvO0M/edit?ts=5c3cbfc8 Revenue Committee Workplan]<br /> '''Discussion'''<br /> *Mark discussed reworking plan to focus on grant revenue. Revised plan has been presented. There are some ambitious targets and some operational input. Can board members review plan and provide feedback within 2 weeks. If no feedback presented, then presume things are good to go as is. Molly has already applied for a last minute grant for 18K that is in progress. Was able to repurpose an existing proposal for Eco City Edmonton. Two other grants are also coming up that will be pursued with CN for the spoke and ATB. A central place for grant application documents does exist and will be shared with the board. Mike W had a meeting with YESS and they were enthusiastic about the program for youth bike building that was proposed for Fall- will cost $500 per person and their coordinator will look for grant funding to cover the costs. There will be further discussion on how to obtain funds.<br /> <br /> == Current and Completed Business ==<br /> <br /> === Bike Edmonton Yearly Calendar - Nancy (5 min) ===<br /> * [https://docs.google.com/spreadsheets/d/1nzq5YF0qtlHs39iObQZH9x1gcW9iwJolwGgm-2b22xU/edit#gid=0 Bike Edmonton Year-at-a-Glance]<br /> * This calendar will serve as a tool to know what will be happening month-to-month in each year.<br /> * When chairing a meeting, this is good to look at to know what to discuss at the meeting.<br /> <br /> *Bike sale update- could take all the bikes that are in storage and put them in the shops as the shops are that empty due to brisk bike sales. Coreen and Molly have estimated that the time put in will not provide adequate return on the few bikes that are currently available. There aren't enough bikes available to sell currently that are repaired. Inventory of un-repaired bikes isn't the problem. The time spent on potential bike sale can be spent on other activities like bike rack sales and courses. Have discussed alternative events to increase exposure and are continuing to brainstorm. Perhaps joining the Alberta Bike Swap could be a way to get some hype<br /> <br /> === Deficit Reduction Plan ===<br /> * [https://docs.google.com/spreadsheets/d/12HUXlHrkYMVjw3nY5F6e37rdqiZsPkG3qAlk4F0T5uM/edit#gid=0 Deficit Reduction Plan]<br /> * Change needed: adding an actual $ column<br /> <br /> === Master Board Task List - Sarah (15 min) ===<br /> * [https://docs.google.com/spreadsheets/d/1KlIhkBLRAI-Xn9e8u6u-f57n3SKFJQbN0o4TipT4Zis/edit#gid=719049454 Link to Master List]<br /> *add links as appropriate. look to see if the things are correct.<br /> <br /> This should become a standing agenda item. Directors should add tasks as appropriate. Things could be added during meetings as they come up.<br /> <br /> === Bike Edmonton 2.0 Discussion Paper - Revenue Committee (30 min)===<br /> * [https://drive.google.com/file/d/18EUwSG45gVcvgK-bUfb0eYQL78AtDF37/view Bike Edmonton 2.0 Accelerating our impact. Securing our future]<br /> <br /> === Presentation on Bike Programming Environmental Scan - Cai (20 min)===<br /> *Cai presented her power point and provided commentary on the report. She will provide the power point and written report to the board. The board will discuss ownership of the report and provide direction to Cai on how she is able to share the report and findings.<br /> <br /> == New Business ==<br /> <br /> <br /> === Bike Sale Marketing and Planning Timelines - Internal Affairs (20 min) ===<br /> * Bike sale is not going to happen this year.<br /> *Marketing timeline<br /> * Lead for organization<br /> * Newsletter<br /> <br /> === OH&amp;S Policy - Mike P./Jeremy (10 min) ===<br /> *next steps to start with the policy and then carry on with assessments.<br /> *policy needs to be signed and actioned<br /> <br /> === Schedule a time to meet with your committees - ALL BOARD (10 min) ===<br /> * This will be a standing agenda item during board meetings to encourage some momentum in committees<br /> <br /> === In Camera: ===<br /> {{Motion <br /> |motion=To go in camera<br /> |first= Sarah<br /> |second= Ali<br /> |yes= 7<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> <br /> {{Motion<br /> |motion=To go out of camera<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> == Adjournment ==<br /> {{Motion<br /> |motion=To adjourn the board meeting.<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2018-2019 Board minutes]]</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_April_2019&diff=4768 2019-04-09T02:07:23Z

<p>Nancy.Milakovic: /* OH&amp;S Policy - Mike P./Jeremy (10 min) */</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for April 2019 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Date: Monday, April 8, 2019<br /> * Location: Education South 113<br /> * Start Time: 6:30pm<br /> <br /> Please email [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Helen<br /> * Minute-taker: Nancy<br /> * Food by: Mike P.<br /> * Board attendance: <br /> * Staff attendance: <br /> * Regrets: Jasmine, Mike S, Dustin, Mike W<br /> * Absent: <br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Meeting called to order by Helen at 635pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: Monday, May 13, 2019<br /> * Location: TBD<br /> * Chair:Jeremy<br /> * Minute-taker: Jasmine<br /> * Food by: Helen<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=Mike P<br /> |second=Mark<br /> |yes=7<br /> |no=<br /> |abstain=<br /> |result=passed<br /> }}<br /> <br /> === President's Report - Jeremy ===<br /> *[ President's Report]<br /> <br /> '''President's Report Discussion'''<br /> *Jeremy reviewed presidents report<br /> === Internal Affairs Committee Report - Ali ===<br /> * [https://drive.google.com/open?id=12QGObW4LYG4J7IM4iLru9XbFs_1D86FMnwYyXVkdiw8 Internal Affairs Workplan]<br /> <br /> '''IA Report Discussion'''<br /> <br /> <br /> === Treasurer's Report - Ali/Neil/Geoff ===<br /> * [ Treasurer's Report]<br /> '''Treasurer's Report Discussion'''<br /> *Ali reviewed treasurers report and summarized strong revenues for March. Reviewed line of credit options and he is pursuing those alternatives. Discussed alternative credit options.<br /> <br /> <br /> === Program Review Committee Report ===<br /> *[https://docs.google.com/document/d/1Oxr7coLfv-EYSV7mMVa6zim5ZJynurRFeybTsHaiviE/edit Program Review Committee Workplan]<br /> *not much to report, logic model completed by next meeting with a summary of principles.<br /> <br /> === Revenue Committee Report ===<br /> *[https://docs.google.com/document/d/1iCgrtOLttyIT2WqfY9yYh-9JiFtTUaRrz9Cb0LMvO0M/edit?ts=5c3cbfc8 Revenue Committee Workplan]<br /> '''Discussion'''<br /> *Mark discussed reworking plan to focus on grant revenue. Revised plan has been presented. There are some ambitious targets and some operational input. Can board members review plan and provide feedback within 2 weeks. If no feedback presented, then presume things are good to go as is. Molly has already applied for a last minute grant for 18K that is in progress. Was able to repurpose an existing proposal for Eco City Edmonton. Two other grants are also coming up that will be pursued with CN for the spoke and ATB. A central place for grant application documents does exist and will be shared with the board. Mike W had a meeting with YESS and they were enthusiastic about the program for youth bike building that was proposed for Fall- will cost $500 per person and their coordinator will look for grant funding to cover the costs. There will be further discussion on how to obtain funds.<br /> <br /> == Current and Completed Business ==<br /> <br /> === Bike Edmonton Yearly Calendar - Nancy (5 min) ===<br /> * [https://docs.google.com/spreadsheets/d/1nzq5YF0qtlHs39iObQZH9x1gcW9iwJolwGgm-2b22xU/edit#gid=0 Bike Edmonton Year-at-a-Glance]<br /> * This calendar will serve as a tool to know what will be happening month-to-month in each year.<br /> * When chairing a meeting, this is good to look at to know what to discuss at the meeting.<br /> <br /> *Bike sale update- could take all the bikes that are in storage and put them in the shops as the shops are that empty due to brisk bike sales. Coreen and Molly have estimated that the time put in will not provide adequate return on the few bikes that are currently available. There aren't enough bikes available to sell currently that are repaired. Inventory of un-repaired bikes isn't the problem. The time spent on potential bike sale can be spent on other activities like bike rack sales and courses. Have discussed alternative events to increase exposure and are continuing to brainstorm. Perhaps joining the Alberta Bike Swap could be a way to get some hype<br /> <br /> === Deficit Reduction Plan ===<br /> * [https://docs.google.com/spreadsheets/d/12HUXlHrkYMVjw3nY5F6e37rdqiZsPkG3qAlk4F0T5uM/edit#gid=0 Deficit Reduction Plan]<br /> * Change needed: adding an actual $ column<br /> <br /> === Master Board Task List - Sarah (15 min) ===<br /> * [https://docs.google.com/spreadsheets/d/1KlIhkBLRAI-Xn9e8u6u-f57n3SKFJQbN0o4TipT4Zis/edit#gid=719049454 Link to Master List]<br /> *add links as appropriate. look to see if the things are correct.<br /> <br /> This should become a standing agenda item. Directors should add tasks as appropriate. Things could be added during meetings as they come up.<br /> <br /> === Bike Edmonton 2.0 Discussion Paper - Revenue Committee (30 min)===<br /> * [https://drive.google.com/file/d/18EUwSG45gVcvgK-bUfb0eYQL78AtDF37/view Bike Edmonton 2.0 Accelerating our impact. Securing our future]<br /> <br /> === Presentation on Bike Programming Environmental Scan - Cai (20 min)===<br /> *Cai presented her power point and provided commentary on the report. She will provide the power point and written report to the board. The board will discuss ownership of the report and provide direction to Cai on how she is able to share the report and findings.<br /> <br /> == New Business ==<br /> <br /> <br /> === Bike Sale Marketing and Planning Timelines - Internal Affairs (20 min) ===<br /> * Bike sale is not going to happen this year.<br /> *Marketing timeline<br /> * Lead for organization<br /> * Newsletter<br /> <br /> === OH&amp;S Policy - Mike P./Jeremy (10 min) ===<br /> *next steps to start with the policy and then carry on with assessments.<br /> *policy needs to be signed and actioned<br /> <br /> === Schedule a time to meet with your committees - ALL BOARD (10 min) ===<br /> * This will be a standing agenda item during board meetings to encourage some momentum in committees<br /> <br /> === In Camera: ===<br /> {{Motion <br /> |motion=To go in camera<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> <br /> {{Motion<br /> |motion=To go out of camera<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> == Adjournment ==<br /> {{Motion<br /> |motion=To adjourn the board meeting.<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2018-2019 Board minutes]]</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_April_2019&diff=4767 2019-04-09T02:06:08Z

<p>Nancy.Milakovic: /* Bike Sale Marketing and Planning Timelines - Internal Affairs (20 min) */</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for April 2019 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Date: Monday, April 8, 2019<br /> * Location: Education South 113<br /> * Start Time: 6:30pm<br /> <br /> Please email [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Helen<br /> * Minute-taker: Nancy<br /> * Food by: Mike P.<br /> * Board attendance: <br /> * Staff attendance: <br /> * Regrets: Jasmine, Mike S, Dustin, Mike W<br /> * Absent: <br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Meeting called to order by Helen at 635pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: Monday, May 13, 2019<br /> * Location: TBD<br /> * Chair:Jeremy<br /> * Minute-taker: Jasmine<br /> * Food by: Helen<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=Mike P<br /> |second=Mark<br /> |yes=7<br /> |no=<br /> |abstain=<br /> |result=passed<br /> }}<br /> <br /> === President's Report - Jeremy ===<br /> *[ President's Report]<br /> <br /> '''President's Report Discussion'''<br /> *Jeremy reviewed presidents report<br /> === Internal Affairs Committee Report - Ali ===<br /> * [https://drive.google.com/open?id=12QGObW4LYG4J7IM4iLru9XbFs_1D86FMnwYyXVkdiw8 Internal Affairs Workplan]<br /> <br /> '''IA Report Discussion'''<br /> <br /> <br /> === Treasurer's Report - Ali/Neil/Geoff ===<br /> * [ Treasurer's Report]<br /> '''Treasurer's Report Discussion'''<br /> *Ali reviewed treasurers report and summarized strong revenues for March. Reviewed line of credit options and he is pursuing those alternatives. Discussed alternative credit options.<br /> <br /> <br /> === Program Review Committee Report ===<br /> *[https://docs.google.com/document/d/1Oxr7coLfv-EYSV7mMVa6zim5ZJynurRFeybTsHaiviE/edit Program Review Committee Workplan]<br /> *not much to report, logic model completed by next meeting with a summary of principles.<br /> <br /> === Revenue Committee Report ===<br /> *[https://docs.google.com/document/d/1iCgrtOLttyIT2WqfY9yYh-9JiFtTUaRrz9Cb0LMvO0M/edit?ts=5c3cbfc8 Revenue Committee Workplan]<br /> '''Discussion'''<br /> *Mark discussed reworking plan to focus on grant revenue. Revised plan has been presented. There are some ambitious targets and some operational input. Can board members review plan and provide feedback within 2 weeks. If no feedback presented, then presume things are good to go as is. Molly has already applied for a last minute grant for 18K that is in progress. Was able to repurpose an existing proposal for Eco City Edmonton. Two other grants are also coming up that will be pursued with CN for the spoke and ATB. A central place for grant application documents does exist and will be shared with the board. Mike W had a meeting with YESS and they were enthusiastic about the program for youth bike building that was proposed for Fall- will cost $500 per person and their coordinator will look for grant funding to cover the costs. There will be further discussion on how to obtain funds.<br /> <br /> == Current and Completed Business ==<br /> <br /> === Bike Edmonton Yearly Calendar - Nancy (5 min) ===<br /> * [https://docs.google.com/spreadsheets/d/1nzq5YF0qtlHs39iObQZH9x1gcW9iwJolwGgm-2b22xU/edit#gid=0 Bike Edmonton Year-at-a-Glance]<br /> * This calendar will serve as a tool to know what will be happening month-to-month in each year.<br /> * When chairing a meeting, this is good to look at to know what to discuss at the meeting.<br /> <br /> *Bike sale update- could take all the bikes that are in storage and put them in the shops as the shops are that empty due to brisk bike sales. Coreen and Molly have estimated that the time put in will not provide adequate return on the few bikes that are currently available. There aren't enough bikes available to sell currently that are repaired. Inventory of un-repaired bikes isn't the problem. The time spent on potential bike sale can be spent on other activities like bike rack sales and courses. Have discussed alternative events to increase exposure and are continuing to brainstorm. Perhaps joining the Alberta Bike Swap could be a way to get some hype<br /> <br /> === Deficit Reduction Plan ===<br /> * [https://docs.google.com/spreadsheets/d/12HUXlHrkYMVjw3nY5F6e37rdqiZsPkG3qAlk4F0T5uM/edit#gid=0 Deficit Reduction Plan]<br /> * Change needed: adding an actual $ column<br /> <br /> === Master Board Task List - Sarah (15 min) ===<br /> * [https://docs.google.com/spreadsheets/d/1KlIhkBLRAI-Xn9e8u6u-f57n3SKFJQbN0o4TipT4Zis/edit#gid=719049454 Link to Master List]<br /> *add links as appropriate. look to see if the things are correct.<br /> <br /> This should become a standing agenda item. Directors should add tasks as appropriate. Things could be added during meetings as they come up.<br /> <br /> === Bike Edmonton 2.0 Discussion Paper - Revenue Committee (30 min)===<br /> * [https://drive.google.com/file/d/18EUwSG45gVcvgK-bUfb0eYQL78AtDF37/view Bike Edmonton 2.0 Accelerating our impact. Securing our future]<br /> <br /> === Presentation on Bike Programming Environmental Scan - Cai (20 min)===<br /> *Cai presented her power point and provided commentary on the report. She will provide the power point and written report to the board. The board will discuss ownership of the report and provide direction to Cai on how she is able to share the report and findings.<br /> <br /> == New Business ==<br /> <br /> <br /> === Bike Sale Marketing and Planning Timelines - Internal Affairs (20 min) ===<br /> * Bike sale is not going to happen this year.<br /> *Marketing timeline<br /> * Lead for organization<br /> * Newsletter<br /> <br /> === OH&amp;S Policy - Mike P./Jeremy (10 min) ===<br /> *next steps to start with the policy and then carry on with assessments.<br /> <br /> === Schedule a time to meet with your committees - ALL BOARD (10 min) ===<br /> * This will be a standing agenda item during board meetings to encourage some momentum in committees<br /> <br /> === In Camera: ===<br /> {{Motion <br /> |motion=To go in camera<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> <br /> {{Motion<br /> |motion=To go out of camera<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> == Adjournment ==<br /> {{Motion<br /> |motion=To adjourn the board meeting.<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2018-2019 Board minutes]]</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_April_2019&diff=4766 2019-04-09T01:48:11Z

<p>Nancy.Milakovic: /* Presentation on Bike Programming Environmental Scan - Cai (20 min) */</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for April 2019 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Date: Monday, April 8, 2019<br /> * Location: Education South 113<br /> * Start Time: 6:30pm<br /> <br /> Please email [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Helen<br /> * Minute-taker: Nancy<br /> * Food by: Mike P.<br /> * Board attendance: <br /> * Staff attendance: <br /> * Regrets: Jasmine, Mike S, Dustin, Mike W<br /> * Absent: <br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Meeting called to order by Helen at 635pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: Monday, May 13, 2019<br /> * Location: TBD<br /> * Chair:Jeremy<br /> * Minute-taker: Jasmine<br /> * Food by: Helen<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=Mike P<br /> |second=Mark<br /> |yes=7<br /> |no=<br /> |abstain=<br /> |result=passed<br /> }}<br /> <br /> === President's Report - Jeremy ===<br /> *[ President's Report]<br /> <br /> '''President's Report Discussion'''<br /> *Jeremy reviewed presidents report<br /> === Internal Affairs Committee Report - Ali ===<br /> * [https://drive.google.com/open?id=12QGObW4LYG4J7IM4iLru9XbFs_1D86FMnwYyXVkdiw8 Internal Affairs Workplan]<br /> <br /> '''IA Report Discussion'''<br /> <br /> <br /> === Treasurer's Report - Ali/Neil/Geoff ===<br /> * [ Treasurer's Report]<br /> '''Treasurer's Report Discussion'''<br /> *Ali reviewed treasurers report and summarized strong revenues for March. Reviewed line of credit options and he is pursuing those alternatives. Discussed alternative credit options.<br /> <br /> <br /> === Program Review Committee Report ===<br /> *[https://docs.google.com/document/d/1Oxr7coLfv-EYSV7mMVa6zim5ZJynurRFeybTsHaiviE/edit Program Review Committee Workplan]<br /> *not much to report, logic model completed by next meeting with a summary of principles.<br /> <br /> === Revenue Committee Report ===<br /> *[https://docs.google.com/document/d/1iCgrtOLttyIT2WqfY9yYh-9JiFtTUaRrz9Cb0LMvO0M/edit?ts=5c3cbfc8 Revenue Committee Workplan]<br /> '''Discussion'''<br /> *Mark discussed reworking plan to focus on grant revenue. Revised plan has been presented. There are some ambitious targets and some operational input. Can board members review plan and provide feedback within 2 weeks. If no feedback presented, then presume things are good to go as is. Molly has already applied for a last minute grant for 18K that is in progress. Was able to repurpose an existing proposal for Eco City Edmonton. Two other grants are also coming up that will be pursued with CN for the spoke and ATB. A central place for grant application documents does exist and will be shared with the board. Mike W had a meeting with YESS and they were enthusiastic about the program for youth bike building that was proposed for Fall- will cost $500 per person and their coordinator will look for grant funding to cover the costs. There will be further discussion on how to obtain funds.<br /> <br /> == Current and Completed Business ==<br /> <br /> === Bike Edmonton Yearly Calendar - Nancy (5 min) ===<br /> * [https://docs.google.com/spreadsheets/d/1nzq5YF0qtlHs39iObQZH9x1gcW9iwJolwGgm-2b22xU/edit#gid=0 Bike Edmonton Year-at-a-Glance]<br /> * This calendar will serve as a tool to know what will be happening month-to-month in each year.<br /> * When chairing a meeting, this is good to look at to know what to discuss at the meeting.<br /> <br /> *Bike sale update- could take all the bikes that are in storage and put them in the shops as the shops are that empty due to brisk bike sales. Coreen and Molly have estimated that the time put in will not provide adequate return on the few bikes that are currently available. There aren't enough bikes available to sell currently that are repaired. Inventory of un-repaired bikes isn't the problem. The time spent on potential bike sale can be spent on other activities like bike rack sales and courses. Have discussed alternative events to increase exposure and are continuing to brainstorm. Perhaps joining the Alberta Bike Swap could be a way to get some hype<br /> <br /> === Deficit Reduction Plan ===<br /> * [https://docs.google.com/spreadsheets/d/12HUXlHrkYMVjw3nY5F6e37rdqiZsPkG3qAlk4F0T5uM/edit#gid=0 Deficit Reduction Plan]<br /> * Change needed: adding an actual $ column<br /> <br /> === Master Board Task List - Sarah (15 min) ===<br /> * [https://docs.google.com/spreadsheets/d/1KlIhkBLRAI-Xn9e8u6u-f57n3SKFJQbN0o4TipT4Zis/edit#gid=719049454 Link to Master List]<br /> *add links as appropriate. look to see if the things are correct.<br /> <br /> This should become a standing agenda item. Directors should add tasks as appropriate. Things could be added during meetings as they come up.<br /> <br /> === Bike Edmonton 2.0 Discussion Paper - Revenue Committee (30 min)===<br /> * [https://drive.google.com/file/d/18EUwSG45gVcvgK-bUfb0eYQL78AtDF37/view Bike Edmonton 2.0 Accelerating our impact. Securing our future]<br /> <br /> === Presentation on Bike Programming Environmental Scan - Cai (20 min)===<br /> *Cai presented her power point and provided commentary on the report. She will provide the power point and written report to the board. The board will discuss ownership of the report and provide direction to Cai on how she is able to share the report and findings.<br /> <br /> == New Business ==<br /> <br /> <br /> === Bike Sale Marketing and Planning Timelines - Internal Affairs (20 min) ===<br /> * Marketing timeline<br /> * Lead for organization<br /> * Newsletter<br /> <br /> === OH&amp;S Policy - Mike P./Jeremy (10 min) ===<br /> *next steps to start with the policy and then carry on with assessments.<br /> <br /> === Schedule a time to meet with your committees - ALL BOARD (10 min) ===<br /> * This will be a standing agenda item during board meetings to encourage some momentum in committees<br /> <br /> === In Camera: ===<br /> {{Motion <br /> |motion=To go in camera<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> <br /> {{Motion<br /> |motion=To go out of camera<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> == Adjournment ==<br /> {{Motion<br /> |motion=To adjourn the board meeting.<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2018-2019 Board minutes]]</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_April_2019&diff=4765 2019-04-09T01:08:06Z

<p>Nancy.Milakovic: /* Bike Edmonton Yearly Calendar - Nancy (5 min) */</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for April 2019 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Date: Monday, April 8, 2019<br /> * Location: Education South 113<br /> * Start Time: 6:30pm<br /> <br /> Please email [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Helen<br /> * Minute-taker: Nancy<br /> * Food by: Mike P.<br /> * Board attendance: <br /> * Staff attendance: <br /> * Regrets: Jasmine, Mike S, Dustin, Mike W<br /> * Absent: <br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Meeting called to order by Helen at 635pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: Monday, May 13, 2019<br /> * Location: TBD<br /> * Chair:Jeremy<br /> * Minute-taker: Jasmine<br /> * Food by: Helen<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=Mike P<br /> |second=Mark<br /> |yes=7<br /> |no=<br /> |abstain=<br /> |result=passed<br /> }}<br /> <br /> === President's Report - Jeremy ===<br /> *[ President's Report]<br /> <br /> '''President's Report Discussion'''<br /> *Jeremy reviewed presidents report<br /> === Internal Affairs Committee Report - Ali ===<br /> * [https://drive.google.com/open?id=12QGObW4LYG4J7IM4iLru9XbFs_1D86FMnwYyXVkdiw8 Internal Affairs Workplan]<br /> <br /> '''IA Report Discussion'''<br /> <br /> <br /> === Treasurer's Report - Ali/Neil/Geoff ===<br /> * [ Treasurer's Report]<br /> '''Treasurer's Report Discussion'''<br /> *Ali reviewed treasurers report and summarized strong revenues for March. Reviewed line of credit options and he is pursuing those alternatives. Discussed alternative credit options.<br /> <br /> <br /> === Program Review Committee Report ===<br /> *[https://docs.google.com/document/d/1Oxr7coLfv-EYSV7mMVa6zim5ZJynurRFeybTsHaiviE/edit Program Review Committee Workplan]<br /> *not much to report, logic model completed by next meeting with a summary of principles.<br /> <br /> === Revenue Committee Report ===<br /> *[https://docs.google.com/document/d/1iCgrtOLttyIT2WqfY9yYh-9JiFtTUaRrz9Cb0LMvO0M/edit?ts=5c3cbfc8 Revenue Committee Workplan]<br /> '''Discussion'''<br /> *Mark discussed reworking plan to focus on grant revenue. Revised plan has been presented. There are some ambitious targets and some operational input. Can board members review plan and provide feedback within 2 weeks. If no feedback presented, then presume things are good to go as is. Molly has already applied for a last minute grant for 18K that is in progress. Was able to repurpose an existing proposal for Eco City Edmonton. Two other grants are also coming up that will be pursued with CN for the spoke and ATB. A central place for grant application documents does exist and will be shared with the board. Mike W had a meeting with YESS and they were enthusiastic about the program for youth bike building that was proposed for Fall- will cost $500 per person and their coordinator will look for grant funding to cover the costs. There will be further discussion on how to obtain funds.<br /> <br /> == Current and Completed Business ==<br /> <br /> === Bike Edmonton Yearly Calendar - Nancy (5 min) ===<br /> * [https://docs.google.com/spreadsheets/d/1nzq5YF0qtlHs39iObQZH9x1gcW9iwJolwGgm-2b22xU/edit#gid=0 Bike Edmonton Year-at-a-Glance]<br /> * This calendar will serve as a tool to know what will be happening month-to-month in each year.<br /> * When chairing a meeting, this is good to look at to know what to discuss at the meeting.<br /> <br /> *Bike sale update- could take all the bikes that are in storage and put them in the shops as the shops are that empty due to brisk bike sales. Coreen and Molly have estimated that the time put in will not provide adequate return on the few bikes that are currently available. There aren't enough bikes available to sell currently that are repaired. Inventory of un-repaired bikes isn't the problem. The time spent on potential bike sale can be spent on other activities like bike rack sales and courses. Have discussed alternative events to increase exposure and are continuing to brainstorm. Perhaps joining the Alberta Bike Swap could be a way to get some hype<br /> <br /> === Deficit Reduction Plan ===<br /> * [https://docs.google.com/spreadsheets/d/12HUXlHrkYMVjw3nY5F6e37rdqiZsPkG3qAlk4F0T5uM/edit#gid=0 Deficit Reduction Plan]<br /> * Change needed: adding an actual $ column<br /> <br /> === Master Board Task List - Sarah (15 min) ===<br /> * [https://docs.google.com/spreadsheets/d/1KlIhkBLRAI-Xn9e8u6u-f57n3SKFJQbN0o4TipT4Zis/edit#gid=719049454 Link to Master List]<br /> *add links as appropriate. look to see if the things are correct.<br /> <br /> This should become a standing agenda item. Directors should add tasks as appropriate. Things could be added during meetings as they come up.<br /> <br /> === Bike Edmonton 2.0 Discussion Paper - Revenue Committee (30 min)===<br /> * [https://drive.google.com/file/d/18EUwSG45gVcvgK-bUfb0eYQL78AtDF37/view Bike Edmonton 2.0 Accelerating our impact. Securing our future]<br /> <br /> === Presentation on Bike Programming Environmental Scan - Cai (20 min)===<br /> *<br /> <br /> == New Business ==<br /> <br /> <br /> === Bike Sale Marketing and Planning Timelines - Internal Affairs (20 min) ===<br /> * Marketing timeline<br /> * Lead for organization<br /> * Newsletter<br /> <br /> === OH&amp;S Policy - Mike P./Jeremy (10 min) ===<br /> *next steps to start with the policy and then carry on with assessments.<br /> <br /> === Schedule a time to meet with your committees - ALL BOARD (10 min) ===<br /> * This will be a standing agenda item during board meetings to encourage some momentum in committees<br /> <br /> === In Camera: ===<br /> {{Motion <br /> |motion=To go in camera<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> <br /> {{Motion<br /> |motion=To go out of camera<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> == Adjournment ==<br /> {{Motion<br /> |motion=To adjourn the board meeting.<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2018-2019 Board minutes]]</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_April_2019&diff=4764 2019-04-09T00:58:13Z

<p>Nancy.Milakovic: /* Revenue Committee Report */</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for April 2019 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Date: Monday, April 8, 2019<br /> * Location: Education South 113<br /> * Start Time: 6:30pm<br /> <br /> Please email [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Helen<br /> * Minute-taker: Nancy<br /> * Food by: Mike P.<br /> * Board attendance: <br /> * Staff attendance: <br /> * Regrets: Jasmine, Mike S, Dustin, Mike W<br /> * Absent: <br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Meeting called to order by Helen at 635pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: Monday, May 13, 2019<br /> * Location: TBD<br /> * Chair:Jeremy<br /> * Minute-taker: Jasmine<br /> * Food by: Helen<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=Mike P<br /> |second=Mark<br /> |yes=7<br /> |no=<br /> |abstain=<br /> |result=passed<br /> }}<br /> <br /> === President's Report - Jeremy ===<br /> *[ President's Report]<br /> <br /> '''President's Report Discussion'''<br /> *Jeremy reviewed presidents report<br /> === Internal Affairs Committee Report - Ali ===<br /> * [https://drive.google.com/open?id=12QGObW4LYG4J7IM4iLru9XbFs_1D86FMnwYyXVkdiw8 Internal Affairs Workplan]<br /> <br /> '''IA Report Discussion'''<br /> <br /> <br /> === Treasurer's Report - Ali/Neil/Geoff ===<br /> * [ Treasurer's Report]<br /> '''Treasurer's Report Discussion'''<br /> *Ali reviewed treasurers report and summarized strong revenues for March. Reviewed line of credit options and he is pursuing those alternatives. Discussed alternative credit options.<br /> <br /> <br /> === Program Review Committee Report ===<br /> *[https://docs.google.com/document/d/1Oxr7coLfv-EYSV7mMVa6zim5ZJynurRFeybTsHaiviE/edit Program Review Committee Workplan]<br /> *not much to report, logic model completed by next meeting with a summary of principles.<br /> <br /> === Revenue Committee Report ===<br /> *[https://docs.google.com/document/d/1iCgrtOLttyIT2WqfY9yYh-9JiFtTUaRrz9Cb0LMvO0M/edit?ts=5c3cbfc8 Revenue Committee Workplan]<br /> '''Discussion'''<br /> *Mark discussed reworking plan to focus on grant revenue. Revised plan has been presented. There are some ambitious targets and some operational input. Can board members review plan and provide feedback within 2 weeks. If no feedback presented, then presume things are good to go as is. Molly has already applied for a last minute grant for 18K that is in progress. Was able to repurpose an existing proposal for Eco City Edmonton. Two other grants are also coming up that will be pursued with CN for the spoke and ATB. A central place for grant application documents does exist and will be shared with the board. Mike W had a meeting with YESS and they were enthusiastic about the program for youth bike building that was proposed for Fall- will cost $500 per person and their coordinator will look for grant funding to cover the costs. There will be further discussion on how to obtain funds.<br /> <br /> == Current and Completed Business ==<br /> <br /> === Bike Edmonton Yearly Calendar - Nancy (5 min) ===<br /> * [https://docs.google.com/spreadsheets/d/1nzq5YF0qtlHs39iObQZH9x1gcW9iwJolwGgm-2b22xU/edit#gid=0 Bike Edmonton Year-at-a-Glance]<br /> * This calendar will serve as a tool to know what will be happening month-to-month in each year.<br /> * When chairing a meeting, this is good to look at to know what to discuss at the meeting. <br /> <br /> === Deficit Reduction Plan ===<br /> * [https://docs.google.com/spreadsheets/d/12HUXlHrkYMVjw3nY5F6e37rdqiZsPkG3qAlk4F0T5uM/edit#gid=0 Deficit Reduction Plan]<br /> * Change needed: adding an actual $ column<br /> <br /> === Master Board Task List - Sarah (15 min) ===<br /> * [https://docs.google.com/spreadsheets/d/1KlIhkBLRAI-Xn9e8u6u-f57n3SKFJQbN0o4TipT4Zis/edit#gid=719049454 Link to Master List]<br /> *add links as appropriate. look to see if the things are correct.<br /> <br /> This should become a standing agenda item. Directors should add tasks as appropriate. Things could be added during meetings as they come up.<br /> <br /> === Bike Edmonton 2.0 Discussion Paper - Revenue Committee (30 min)===<br /> * [https://drive.google.com/file/d/18EUwSG45gVcvgK-bUfb0eYQL78AtDF37/view Bike Edmonton 2.0 Accelerating our impact. Securing our future]<br /> <br /> === Presentation on Bike Programming Environmental Scan - Cai (20 min)===<br /> *<br /> <br /> == New Business ==<br /> <br /> <br /> === Bike Sale Marketing and Planning Timelines - Internal Affairs (20 min) ===<br /> * Marketing timeline<br /> * Lead for organization<br /> * Newsletter<br /> <br /> === OH&amp;S Policy - Mike P./Jeremy (10 min) ===<br /> *next steps to start with the policy and then carry on with assessments.<br /> <br /> === Schedule a time to meet with your committees - ALL BOARD (10 min) ===<br /> * This will be a standing agenda item during board meetings to encourage some momentum in committees<br /> <br /> === In Camera: ===<br /> {{Motion <br /> |motion=To go in camera<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> <br /> {{Motion<br /> |motion=To go out of camera<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> == Adjournment ==<br /> {{Motion<br /> |motion=To adjourn the board meeting.<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2018-2019 Board minutes]]</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_April_2019&diff=4763 2019-04-09T00:49:59Z

<p>Nancy.Milakovic: /* Logistics for Next Meeting */</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for April 2019 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Date: Monday, April 8, 2019<br /> * Location: Education South 113<br /> * Start Time: 6:30pm<br /> <br /> Please email [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Helen<br /> * Minute-taker: Nancy<br /> * Food by: Mike P.<br /> * Board attendance: <br /> * Staff attendance: <br /> * Regrets: Jasmine, Mike S, Dustin, Mike W<br /> * Absent: <br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Meeting called to order by Helen at 635pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: Monday, May 13, 2019<br /> * Location: TBD<br /> * Chair:Jeremy<br /> * Minute-taker: Jasmine<br /> * Food by: Helen<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=Mike P<br /> |second=Mark<br /> |yes=7<br /> |no=<br /> |abstain=<br /> |result=passed<br /> }}<br /> <br /> === President's Report - Jeremy ===<br /> *[ President's Report]<br /> <br /> '''President's Report Discussion'''<br /> *Jeremy reviewed presidents report<br /> === Internal Affairs Committee Report - Ali ===<br /> * [https://drive.google.com/open?id=12QGObW4LYG4J7IM4iLru9XbFs_1D86FMnwYyXVkdiw8 Internal Affairs Workplan]<br /> <br /> '''IA Report Discussion'''<br /> <br /> <br /> === Treasurer's Report - Ali/Neil/Geoff ===<br /> * [ Treasurer's Report]<br /> '''Treasurer's Report Discussion'''<br /> *Ali reviewed treasurers report and summarized strong revenues for March. Reviewed line of credit options and he is pursuing those alternatives. Discussed alternative credit options.<br /> <br /> <br /> === Program Review Committee Report ===<br /> *[https://docs.google.com/document/d/1Oxr7coLfv-EYSV7mMVa6zim5ZJynurRFeybTsHaiviE/edit Program Review Committee Workplan]<br /> *not much to report, logic model completed by next meeting with a summary of principles.<br /> <br /> === Revenue Committee Report ===<br /> *[https://docs.google.com/document/d/1iCgrtOLttyIT2WqfY9yYh-9JiFtTUaRrz9Cb0LMvO0M/edit?ts=5c3cbfc8 Revenue Committee Workplan]<br /> '''Discussion'''<br /> *<br /> <br /> == Current and Completed Business ==<br /> <br /> === Bike Edmonton Yearly Calendar - Nancy (5 min) ===<br /> * [https://docs.google.com/spreadsheets/d/1nzq5YF0qtlHs39iObQZH9x1gcW9iwJolwGgm-2b22xU/edit#gid=0 Bike Edmonton Year-at-a-Glance]<br /> * This calendar will serve as a tool to know what will be happening month-to-month in each year.<br /> * When chairing a meeting, this is good to look at to know what to discuss at the meeting. <br /> <br /> === Deficit Reduction Plan ===<br /> * [https://docs.google.com/spreadsheets/d/12HUXlHrkYMVjw3nY5F6e37rdqiZsPkG3qAlk4F0T5uM/edit#gid=0 Deficit Reduction Plan]<br /> * Change needed: adding an actual $ column<br /> <br /> === Master Board Task List - Sarah (15 min) ===<br /> * [https://docs.google.com/spreadsheets/d/1KlIhkBLRAI-Xn9e8u6u-f57n3SKFJQbN0o4TipT4Zis/edit#gid=719049454 Link to Master List]<br /> *add links as appropriate. look to see if the things are correct.<br /> <br /> This should become a standing agenda item. Directors should add tasks as appropriate. Things could be added during meetings as they come up.<br /> <br /> === Bike Edmonton 2.0 Discussion Paper - Revenue Committee (30 min)===<br /> * [https://drive.google.com/file/d/18EUwSG45gVcvgK-bUfb0eYQL78AtDF37/view Bike Edmonton 2.0 Accelerating our impact. Securing our future]<br /> <br /> === Presentation on Bike Programming Environmental Scan - Cai (20 min)===<br /> *<br /> <br /> == New Business ==<br /> <br /> <br /> === Bike Sale Marketing and Planning Timelines - Internal Affairs (20 min) ===<br /> * Marketing timeline<br /> * Lead for organization<br /> * Newsletter<br /> <br /> === OH&amp;S Policy - Mike P./Jeremy (10 min) ===<br /> *next steps to start with the policy and then carry on with assessments.<br /> <br /> === Schedule a time to meet with your committees - ALL BOARD (10 min) ===<br /> * This will be a standing agenda item during board meetings to encourage some momentum in committees<br /> <br /> === In Camera: ===<br /> {{Motion <br /> |motion=To go in camera<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> <br /> {{Motion<br /> |motion=To go out of camera<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> == Adjournment ==<br /> {{Motion<br /> |motion=To adjourn the board meeting.<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2018-2019 Board minutes]]</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_April_2019&diff=4762 2019-04-09T00:49:02Z

<p>Nancy.Milakovic: /* Program Review Committee Report */</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for April 2019 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Date: Monday, April 8, 2019<br /> * Location: Education South 113<br /> * Start Time: 6:30pm<br /> <br /> Please email [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Helen<br /> * Minute-taker: Nancy<br /> * Food by: Mike P.<br /> * Board attendance: <br /> * Staff attendance: <br /> * Regrets: Jasmine, Mike S, Dustin, Mike W<br /> * Absent: <br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Meeting called to order by Helen at 635pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: Monday, May 13, 2019<br /> * Location: TBD<br /> * Chair:<br /> * Minute-taker: Jasmine<br /> * Food by: <br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=Mike P<br /> |second=Mark<br /> |yes=7<br /> |no=<br /> |abstain=<br /> |result=passed<br /> }}<br /> <br /> === President's Report - Jeremy ===<br /> *[ President's Report]<br /> <br /> '''President's Report Discussion'''<br /> *Jeremy reviewed presidents report<br /> === Internal Affairs Committee Report - Ali ===<br /> * [https://drive.google.com/open?id=12QGObW4LYG4J7IM4iLru9XbFs_1D86FMnwYyXVkdiw8 Internal Affairs Workplan]<br /> <br /> '''IA Report Discussion'''<br /> <br /> <br /> === Treasurer's Report - Ali/Neil/Geoff ===<br /> * [ Treasurer's Report]<br /> '''Treasurer's Report Discussion'''<br /> *Ali reviewed treasurers report and summarized strong revenues for March. Reviewed line of credit options and he is pursuing those alternatives. Discussed alternative credit options.<br /> <br /> <br /> === Program Review Committee Report ===<br /> *[https://docs.google.com/document/d/1Oxr7coLfv-EYSV7mMVa6zim5ZJynurRFeybTsHaiviE/edit Program Review Committee Workplan]<br /> *not much to report, logic model completed by next meeting with a summary of principles.<br /> <br /> === Revenue Committee Report ===<br /> *[https://docs.google.com/document/d/1iCgrtOLttyIT2WqfY9yYh-9JiFtTUaRrz9Cb0LMvO0M/edit?ts=5c3cbfc8 Revenue Committee Workplan]<br /> '''Discussion'''<br /> *<br /> <br /> == Current and Completed Business ==<br /> <br /> === Bike Edmonton Yearly Calendar - Nancy (5 min) ===<br /> * [https://docs.google.com/spreadsheets/d/1nzq5YF0qtlHs39iObQZH9x1gcW9iwJolwGgm-2b22xU/edit#gid=0 Bike Edmonton Year-at-a-Glance]<br /> * This calendar will serve as a tool to know what will be happening month-to-month in each year.<br /> * When chairing a meeting, this is good to look at to know what to discuss at the meeting. <br /> <br /> === Deficit Reduction Plan ===<br /> * [https://docs.google.com/spreadsheets/d/12HUXlHrkYMVjw3nY5F6e37rdqiZsPkG3qAlk4F0T5uM/edit#gid=0 Deficit Reduction Plan]<br /> * Change needed: adding an actual $ column<br /> <br /> === Master Board Task List - Sarah (15 min) ===<br /> * [https://docs.google.com/spreadsheets/d/1KlIhkBLRAI-Xn9e8u6u-f57n3SKFJQbN0o4TipT4Zis/edit#gid=719049454 Link to Master List]<br /> *add links as appropriate. look to see if the things are correct.<br /> <br /> This should become a standing agenda item. Directors should add tasks as appropriate. Things could be added during meetings as they come up.<br /> <br /> === Bike Edmonton 2.0 Discussion Paper - Revenue Committee (30 min)===<br /> * [https://drive.google.com/file/d/18EUwSG45gVcvgK-bUfb0eYQL78AtDF37/view Bike Edmonton 2.0 Accelerating our impact. Securing our future]<br /> <br /> === Presentation on Bike Programming Environmental Scan - Cai (20 min)===<br /> *<br /> <br /> == New Business ==<br /> <br /> <br /> === Bike Sale Marketing and Planning Timelines - Internal Affairs (20 min) ===<br /> * Marketing timeline<br /> * Lead for organization<br /> * Newsletter<br /> <br /> === OH&amp;S Policy - Mike P./Jeremy (10 min) ===<br /> *next steps to start with the policy and then carry on with assessments.<br /> <br /> === Schedule a time to meet with your committees - ALL BOARD (10 min) ===<br /> * This will be a standing agenda item during board meetings to encourage some momentum in committees<br /> <br /> === In Camera: ===<br /> {{Motion <br /> |motion=To go in camera<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> <br /> {{Motion<br /> |motion=To go out of camera<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> == Adjournment ==<br /> {{Motion<br /> |motion=To adjourn the board meeting.<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2018-2019 Board minutes]]</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_April_2019&diff=4761 2019-04-09T00:47:54Z

<p>Nancy.Milakovic: </p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == Bike Edmonton Board Meeting Minutes for April 2019 ==<br /> <br /> Board meetings are open to Bike Edmonton members and the public.<br /> <br /> * Date: Monday, April 8, 2019<br /> * Location: Education South 113<br /> * Start Time: 6:30pm<br /> <br /> Please email [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Helen<br /> * Minute-taker: Nancy<br /> * Food by: Mike P.<br /> * Board attendance: <br /> * Staff attendance: <br /> * Regrets: Jasmine, Mike S, Dustin, Mike W<br /> * Absent: <br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Meeting called to order by Helen at 635pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: Monday, May 13, 2019<br /> * Location: TBD<br /> * Chair:<br /> * Minute-taker: Jasmine<br /> * Food by: <br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=Mike P<br /> |second=Mark<br /> |yes=7<br /> |no=<br /> |abstain=<br /> |result=passed<br /> }}<br /> <br /> === President's Report - Jeremy ===<br /> *[ President's Report]<br /> <br /> '''President's Report Discussion'''<br /> *Jeremy reviewed presidents report<br /> === Internal Affairs Committee Report - Ali ===<br /> * [https://drive.google.com/open?id=12QGObW4LYG4J7IM4iLru9XbFs_1D86FMnwYyXVkdiw8 Internal Affairs Workplan]<br /> <br /> '''IA Report Discussion'''<br /> <br /> <br /> === Treasurer's Report - Ali/Neil/Geoff ===<br /> * [ Treasurer's Report]<br /> '''Treasurer's Report Discussion'''<br /> *Ali reviewed treasurers report and summarized strong revenues for March. Reviewed line of credit options and he is pursuing those alternatives. Discussed alternative credit options.<br /> <br /> <br /> === Program Review Committee Report ===<br /> *[https://docs.google.com/document/d/1Oxr7coLfv-EYSV7mMVa6zim5ZJynurRFeybTsHaiviE/edit Program Review Committee Workplan]<br /> *<br /> <br /> === Revenue Committee Report ===<br /> *[https://docs.google.com/document/d/1iCgrtOLttyIT2WqfY9yYh-9JiFtTUaRrz9Cb0LMvO0M/edit?ts=5c3cbfc8 Revenue Committee Workplan]<br /> '''Discussion'''<br /> *<br /> <br /> == Current and Completed Business ==<br /> <br /> === Bike Edmonton Yearly Calendar - Nancy (5 min) ===<br /> * [https://docs.google.com/spreadsheets/d/1nzq5YF0qtlHs39iObQZH9x1gcW9iwJolwGgm-2b22xU/edit#gid=0 Bike Edmonton Year-at-a-Glance]<br /> * This calendar will serve as a tool to know what will be happening month-to-month in each year.<br /> * When chairing a meeting, this is good to look at to know what to discuss at the meeting. <br /> <br /> === Deficit Reduction Plan ===<br /> * [https://docs.google.com/spreadsheets/d/12HUXlHrkYMVjw3nY5F6e37rdqiZsPkG3qAlk4F0T5uM/edit#gid=0 Deficit Reduction Plan]<br /> * Change needed: adding an actual $ column<br /> <br /> === Master Board Task List - Sarah (15 min) ===<br /> * [https://docs.google.com/spreadsheets/d/1KlIhkBLRAI-Xn9e8u6u-f57n3SKFJQbN0o4TipT4Zis/edit#gid=719049454 Link to Master List]<br /> *add links as appropriate. look to see if the things are correct.<br /> <br /> This should become a standing agenda item. Directors should add tasks as appropriate. Things could be added during meetings as they come up.<br /> <br /> === Bike Edmonton 2.0 Discussion Paper - Revenue Committee (30 min)===<br /> * [https://drive.google.com/file/d/18EUwSG45gVcvgK-bUfb0eYQL78AtDF37/view Bike Edmonton 2.0 Accelerating our impact. Securing our future]<br /> <br /> === Presentation on Bike Programming Environmental Scan - Cai (20 min)===<br /> *<br /> <br /> == New Business ==<br /> <br /> <br /> === Bike Sale Marketing and Planning Timelines - Internal Affairs (20 min) ===<br /> * Marketing timeline<br /> * Lead for organization<br /> * Newsletter<br /> <br /> === OH&amp;S Policy - Mike P./Jeremy (10 min) ===<br /> *next steps to start with the policy and then carry on with assessments.<br /> <br /> === Schedule a time to meet with your committees - ALL BOARD (10 min) ===<br /> * This will be a standing agenda item during board meetings to encourage some momentum in committees<br /> <br /> === In Camera: ===<br /> {{Motion <br /> |motion=To go in camera<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> <br /> {{Motion<br /> |motion=To go out of camera<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> == Adjournment ==<br /> {{Motion<br /> |motion=To adjourn the board meeting.<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2018-2019 Board minutes]]</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_October_2018&diff=4553 2018-10-01T00:36:48Z

<p>Nancy.Milakovic: /* Budget - Ali &amp; Geoff (45 min) */</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == EBC Board Meeting Minutes for October 2018 ==<br /> <br /> Board meetings are open to the EBC members and the public.<br /> <br /> * Date: Monday, October 1, 2018<br /> * Location: Room 113 Education South [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&amp;z=16&amp;c=&amp;campus=south_campus&amp;dirA=9305%20111%20avenue%2C%20edmonton&amp;dirB=Education%20Centre%20South%20(ED)&amp;dirAPos=&amp;dirBPos=53.523278%2C-113.523467&amp;travel=BICYCLING Education South], University of Alberta<br /> * Start Time: 6:30pm<br /> <br /> Please email [mailto:board@edmontonbikes.ca board@edmontonbikes.ca] if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Geoff<br /> * Minute-taker: Jasmine<br /> * Food by: Nancy<br /> * Board attendance: <br /> * Staff attendance:<br /> * Regrets: <br /> * Absent: <br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Meeting called to order by ____ at ____pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: November __, 6:30pm<br /> * Location: TBA<br /> * Chair: TBA<br /> * Minute-taker: Jasmine<br /> * Food by: TBA<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this October 1 agenda, the [[Board Minutes September 2018|September 2018]] minutes, and reports as presented below.<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result= <br /> }}<br /> <br /> === President's Report - Jeremy ===<br /> * <br /> <br /> '''President's Report Discussion'''<br /> *<br /> <br /> === H.R. Committee Report - Nancy ===<br /> * [https://docs.google.com/spreadsheets/d/1I42cRzGSsgIJdxvpRj7wvEnYZkXRkn-3P5KmoP05nxc/edit?ts=5a98bae3#gid=875505195 HR Workplan]<br /> <br /> '''HR Report Discussion''<br /> *<br /> <br /> === Treasurer's Report - Ali/Neil/Geoff ===<br /> * [ Treasurer's Report August 2018]<br /> <br /> '''Treasurer's Report Discussion'''<br /> <br /> === Administrative Committee Report - Jonathan/Ali ===<br /> * [https://docs.google.com/spreadsheets/u/1/d/1ApIHCnNd4wf6G2-5-0587CwmarmsdHEFFrilF9j7bps/edit?usp=gmail#gid=1732529024 Administrative Committee Workplan]<br /> <br /> === Strategic Planning Committee Report ===<br /> <br /> * [https://docs.google.com/spreadsheets/d/1FJhjwzm3MKe3lXdXpfoD50vXMZ1PWw35zIZHMBnzHFU/edit?pli=1#gid=289189497 Work Plan]<br /> <br /> == Current and Completed Business ==<br /> <br /> === End-of-term Evaluation - Jasmine (5 min)===<br /> * Further updates<br /> <br /> === Annual General Meeting - Jasmine (20 min)===<br /> * [https://docs.google.com/document/d/1jHGRgkIbnsnqo0CxiM7er0bwsSKo69FptLa2QeCUPvY/edit AGM Set-up Tasks]<br /> * Jasmine to go through document and identify areas where we need help<br /> * Send out with October agenda for all board to review (Oct. 24)<br /> <br /> == New Business ==<br /> <br /> <br /> === Budget - Ali &amp; Geoff (45 min) ===<br /> * [https://drive.google.com/open?id=0B20DB6hvS6q-UmFVaXFaM0N1MEhJNS02SE0ybDJOaThydWdF Proposed 2019 Budget]<br /> <br /> === Schedule a time to meet with your committees - ALL BOARD (10 min) ===<br /> * This will be a standing agenda item during board meetings to encourage some momentum in committeess<br /> <br /> === In Camera: ===<br /> {{Motion<br /> |motion=To go in camera<br /> |first= <br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> <br /> {{Motion<br /> |motion=To go out of camera.<br /> |first=<br /> |second=<br /> |yes= <br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> == Adjournment ==<br /> {{Motion<br /> |motion=To adjourn the meeting at ____pm.<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2017-2018 Board minutes]]</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_September_2018&diff=4512 2018-09-09T17:33:10Z

<p>Nancy.Milakovic: /* New Business */</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == EBC Board Meeting Minutes for September 2018 ==<br /> <br /> Board meetings are open to the EBC members and the public.<br /> <br /> * Date: Monday, September 10, 2018<br /> * Location: Room 113 Education South [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&amp;z=16&amp;c=&amp;campus=south_campus&amp;dirA=9305%20111%20avenue%2C%20edmonton&amp;dirB=Education%20Centre%20South%20(ED)&amp;dirAPos=&amp;dirBPos=53.523278%2C-113.523467&amp;travel=BICYCLING Education South], University of Alberta<br /> * Start Time: 6:30pm<br /> <br /> Please email [mailto:board@edmontonbikes.ca board@edmontonbikes.ca] if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Mark<br /> * Minute-taker: Jasmine<br /> * Food by: Jasmine<br /> * Board attendance: <br /> * Staff attendance: <br /> * Regrets: <br /> * Absent: <br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Meeting called to order by _____ at _____pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: Monday, September 10, 2018 6:30pm<br /> * Location: TBA<br /> * Chair: Mark<br /> * Minute-taker: Jasmine<br /> * Food by: Jasmine (back-up: Jeremy)<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this September 10 agenda, the [[Board Minutes August 2018|August 2018]] minutes, and reports as presented below.<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result= <br /> }}<br /> <br /> === President's Report - Jeremy ===<br /> * [ Presidents Report August 2018]<br /> '''President's Report Discussion'''<br /> * <br /> <br /> === H.R. Committee Report - Nancy ===<br /> * [https://docs.google.com/spreadsheets/d/1I42cRzGSsgIJdxvpRj7wvEnYZkXRkn-3P5KmoP05nxc/edit?ts=5a98bae3#gid=875505195 HR Workplan]<br /> * [https://docs.google.com/document/d/16jUWZR-kj2pOqyimLoBt920p1G5VxM4cqfF24Ln-1ow/edit?ts=5b6eef67 August HR Committee Report]<br /> '''HR Report Discussion'''<br /> *<br /> There are no updates from the August report. A meeting will be set for later in September to discuss Administrative Committee Role. Will look for an update from Chris and Geoff on the Volunteer Survey<br /> <br /> === Treasurer's Report - Ali ===<br /> * [ Treasurer's Report August 2018]<br /> * [https://drive.google.com/open?id=0B13aeqM0VpVrNWRLUF9RQlJINXVGOG1PUHNZYWVBZnE3X21Z Budget Analysis]<br /> '''Treasurer's Report Discussion'''<br /> <br /> === Administrative Committee Report - Jonathan/Ali ===<br /> * [https://docs.google.com/spreadsheets/u/1/d/1ApIHCnNd4wf6G2-5-0587CwmarmsdHEFFrilF9j7bps/edit?usp=gmail#gid=1732529024 Administrative Committee Workplam]<br /> * [ Administrative Committee August 2018 report]<br /> <br /> === Strategic Planning Committee Report ===<br /> <br /> * [ July Meeting Notes]<br /> * [https://docs.google.com/spreadsheets/d/1FJhjwzm3MKe3lXdXpfoD50vXMZ1PWw35zIZHMBnzHFU/edit?pli=1#gid=289189497 Work Plan]<br /> <br /> == Current and Completed Business ==<br /> <br /> === End-of-term Evaluation - Jasmine (5 min)===<br /> * Keep an eye out for an end-of-term evaluation between now and August's meeting<br /> * Board members to complete the surveys by August 17<br /> <br /> === Annual General Meeting - Jasmine (20 min)===<br /> * [https://docs.google.com/document/d/1jHGRgkIbnsnqo0CxiM7er0bwsSKo69FptLa2QeCUPvY/edit AGM Set-up Tasks]<br /> * Jasmine to go through document and identify areas where we need help<br /> <br /> == New Business ==<br /> <br /> === Approval of a business MasterCard for EBC - Executive Committee Members (10 min) ===<br /> *The executive committee discussed this in detail during our last meeting.<br /> *Details of this are: <br /> **1 card<br /> **card limit $10,000<br /> **limit per transaction is $500.00<br /> <br /> {{Motion<br /> |motion=To approve a business MasterCard for Bike Edmonton<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> === Canada Bikes National Demonstration project - Molly (5 min) ===<br /> *&quot;Build it, they will come: Increase Cycling, Decrease Emissions&quot;. <br /> * We just received confirmation that we have the funding and will start this project shortly. The purpose of the project is to incentivise Edmontonians to choose to ride their bikes for trips they otherwise would have driven their car for.<br /> <br /> ===Intern Project Proposal - Nancy (10 mins) ===<br /> <br /> I would like to propose that our intern takes on our OHS program development. She will need a champion to work with her on the board. Jasmine and I will remain as the contacts.<br /> <br /> [https://drive.google.com/drive/u/0/search?q=orientation OHS Plan]<br /> <br /> <br /> === In Camera: ===<br /> {{Motion<br /> |motion=To go in camera<br /> |first= <br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> <br /> {{Motion<br /> |motion=To go out of camera.<br /> |first= <br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> == Adjournment ==<br /> {{Motion<br /> |motion=To adjourn the meeting at _____pm.<br /> |first=<br /> |second= <br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2017-2018 Board minutes]]</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_September_2018&diff=4511 2018-09-09T17:18:18Z

<p>Nancy.Milakovic: /* H.R. Committee Report - Nancy */</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == EBC Board Meeting Minutes for September 2018 ==<br /> <br /> Board meetings are open to the EBC members and the public.<br /> <br /> * Date: Monday, September 10, 2018<br /> * Location: Room 113 Education South [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&amp;z=16&amp;c=&amp;campus=south_campus&amp;dirA=9305%20111%20avenue%2C%20edmonton&amp;dirB=Education%20Centre%20South%20(ED)&amp;dirAPos=&amp;dirBPos=53.523278%2C-113.523467&amp;travel=BICYCLING Education South], University of Alberta<br /> * Start Time: 6:30pm<br /> <br /> Please email [mailto:board@edmontonbikes.ca board@edmontonbikes.ca] if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Mark<br /> * Minute-taker: Jasmine<br /> * Food by: Jasmine<br /> * Board attendance: <br /> * Staff attendance: <br /> * Regrets: <br /> * Absent: <br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Meeting called to order by _____ at _____pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: Monday, September 10, 2018 6:30pm<br /> * Location: TBA<br /> * Chair: Mark<br /> * Minute-taker: Jasmine<br /> * Food by: Jasmine (back-up: Jeremy)<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this September 10 agenda, the [[Board Minutes August 2018|August 2018]] minutes, and reports as presented below.<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result= <br /> }}<br /> <br /> === President's Report - Jeremy ===<br /> * [ Presidents Report August 2018]<br /> '''President's Report Discussion'''<br /> * <br /> <br /> === H.R. Committee Report - Nancy ===<br /> * [https://docs.google.com/spreadsheets/d/1I42cRzGSsgIJdxvpRj7wvEnYZkXRkn-3P5KmoP05nxc/edit?ts=5a98bae3#gid=875505195 HR Workplan]<br /> * [https://docs.google.com/document/d/16jUWZR-kj2pOqyimLoBt920p1G5VxM4cqfF24Ln-1ow/edit?ts=5b6eef67 August HR Committee Report]<br /> '''HR Report Discussion'''<br /> *<br /> There are no updates from the August report. A meeting will be set for later in September to discuss Administrative Committee Role. Will look for an update from Chris and Geoff on the Volunteer Survey<br /> <br /> === Treasurer's Report - Ali ===<br /> * [ Treasurer's Report August 2018]<br /> * [https://drive.google.com/open?id=0B13aeqM0VpVrNWRLUF9RQlJINXVGOG1PUHNZYWVBZnE3X21Z Budget Analysis]<br /> '''Treasurer's Report Discussion'''<br /> <br /> === Administrative Committee Report - Jonathan/Ali ===<br /> * [https://docs.google.com/spreadsheets/u/1/d/1ApIHCnNd4wf6G2-5-0587CwmarmsdHEFFrilF9j7bps/edit?usp=gmail#gid=1732529024 Administrative Committee Workplam]<br /> * [ Administrative Committee August 2018 report]<br /> <br /> === Strategic Planning Committee Report ===<br /> <br /> * [ July Meeting Notes]<br /> * [https://docs.google.com/spreadsheets/d/1FJhjwzm3MKe3lXdXpfoD50vXMZ1PWw35zIZHMBnzHFU/edit?pli=1#gid=289189497 Work Plan]<br /> <br /> == Current and Completed Business ==<br /> <br /> === End-of-term Evaluation - Jasmine (5 min)===<br /> * Keep an eye out for an end-of-term evaluation between now and August's meeting<br /> * Board members to complete the surveys by August 17<br /> <br /> === Annual General Meeting - Jasmine (20 min)===<br /> * [https://docs.google.com/document/d/1jHGRgkIbnsnqo0CxiM7er0bwsSKo69FptLa2QeCUPvY/edit AGM Set-up Tasks]<br /> * Jasmine to go through document and identify areas where we need help<br /> <br /> == New Business ==<br /> <br /> === Approval of a business MasterCard for EBC - Executive Committee Members (10 min) ===<br /> *The executive committee discussed this in detail during our last meeting.<br /> *Details of this are: <br /> **1 card<br /> **card limit $10,000<br /> **limit per transaction is $500.00<br /> <br /> {{Motion<br /> |motion=To approve a business MasterCard for Bike Edmonton<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> === Canada Bikes National Demonstration project - Molly (5 min) ===<br /> *&quot;Build it, they will come: Increase Cycling, Decrease Emissions&quot;. <br /> * We just received confirmation that we have the funding and will start this project shortly. The purpose of the project is to incentivise Edmontonians to choose to ride their bikes for trips they otherwise would have driven their car for.<br /> <br /> === In Camera: ===<br /> {{Motion<br /> |motion=To go in camera<br /> |first= <br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> <br /> {{Motion<br /> |motion=To go out of camera.<br /> |first= <br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> == Adjournment ==<br /> {{Motion<br /> |motion=To adjourn the meeting at _____pm.<br /> |first=<br /> |second= <br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2017-2018 Board minutes]]</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_September_2018&diff=4510 2018-09-09T17:16:48Z

<p>Nancy.Milakovic: /* H.R. Committee Report - Nancy */</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == EBC Board Meeting Minutes for September 2018 ==<br /> <br /> Board meetings are open to the EBC members and the public.<br /> <br /> * Date: Monday, September 10, 2018<br /> * Location: Room 113 Education South [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&amp;z=16&amp;c=&amp;campus=south_campus&amp;dirA=9305%20111%20avenue%2C%20edmonton&amp;dirB=Education%20Centre%20South%20(ED)&amp;dirAPos=&amp;dirBPos=53.523278%2C-113.523467&amp;travel=BICYCLING Education South], University of Alberta<br /> * Start Time: 6:30pm<br /> <br /> Please email [mailto:board@edmontonbikes.ca board@edmontonbikes.ca] if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Mark<br /> * Minute-taker: Jasmine<br /> * Food by: Jasmine<br /> * Board attendance: <br /> * Staff attendance: <br /> * Regrets: <br /> * Absent: <br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Meeting called to order by _____ at _____pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: Monday, September 10, 2018 6:30pm<br /> * Location: TBA<br /> * Chair: Mark<br /> * Minute-taker: Jasmine<br /> * Food by: Jasmine (back-up: Jeremy)<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this September 10 agenda, the [[Board Minutes August 2018|August 2018]] minutes, and reports as presented below.<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result= <br /> }}<br /> <br /> === President's Report - Jeremy ===<br /> * [ Presidents Report August 2018]<br /> '''President's Report Discussion'''<br /> * <br /> <br /> === H.R. Committee Report - Nancy ===<br /> * [https://docs.google.com/spreadsheets/d/1I42cRzGSsgIJdxvpRj7wvEnYZkXRkn-3P5KmoP05nxc/edit?ts=5a98bae3#gid=875505195 HR Workplan]<br /> * [https://docs.google.com/document/d/16jUWZR-kj2pOqyimLoBt920p1G5VxM4cqfF24Ln-1ow/edit?ts=5b6eef67 August HR Committee Report]<br /> '''HR Report Discussion'''<br /> *<br /> <br /> === Treasurer's Report - Ali ===<br /> * [ Treasurer's Report August 2018]<br /> * [https://drive.google.com/open?id=0B13aeqM0VpVrNWRLUF9RQlJINXVGOG1PUHNZYWVBZnE3X21Z Budget Analysis]<br /> '''Treasurer's Report Discussion'''<br /> <br /> === Administrative Committee Report - Jonathan/Ali ===<br /> * [https://docs.google.com/spreadsheets/u/1/d/1ApIHCnNd4wf6G2-5-0587CwmarmsdHEFFrilF9j7bps/edit?usp=gmail#gid=1732529024 Administrative Committee Workplam]<br /> * [ Administrative Committee August 2018 report]<br /> <br /> === Strategic Planning Committee Report ===<br /> <br /> * [ July Meeting Notes]<br /> * [https://docs.google.com/spreadsheets/d/1FJhjwzm3MKe3lXdXpfoD50vXMZ1PWw35zIZHMBnzHFU/edit?pli=1#gid=289189497 Work Plan]<br /> <br /> == Current and Completed Business ==<br /> <br /> === End-of-term Evaluation - Jasmine (5 min)===<br /> * Keep an eye out for an end-of-term evaluation between now and August's meeting<br /> * Board members to complete the surveys by August 17<br /> <br /> === Annual General Meeting - Jasmine (20 min)===<br /> * [https://docs.google.com/document/d/1jHGRgkIbnsnqo0CxiM7er0bwsSKo69FptLa2QeCUPvY/edit AGM Set-up Tasks]<br /> * Jasmine to go through document and identify areas where we need help<br /> <br /> == New Business ==<br /> <br /> === Approval of a business MasterCard for EBC - Executive Committee Members (10 min) ===<br /> *The executive committee discussed this in detail during our last meeting.<br /> *Details of this are: <br /> **1 card<br /> **card limit $10,000<br /> **limit per transaction is $500.00<br /> <br /> {{Motion<br /> |motion=To approve a business MasterCard for Bike Edmonton<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result= <br /> }}<br /> <br /> <br /> === Canada Bikes National Demonstration project - Molly (5 min) ===<br /> *&quot;Build it, they will come: Increase Cycling, Decrease Emissions&quot;. <br /> * We just received confirmation that we have the funding and will start this project shortly. The purpose of the project is to incentivise Edmontonians to choose to ride their bikes for trips they otherwise would have driven their car for.<br /> <br /> === In Camera: ===<br /> {{Motion<br /> |motion=To go in camera<br /> |first= <br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> <br /> {{Motion<br /> |motion=To go out of camera.<br /> |first= <br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> == Adjournment ==<br /> {{Motion<br /> |motion=To adjourn the meeting at _____pm.<br /> |first=<br /> |second= <br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2017-2018 Board minutes]]</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_May_2018&diff=4376 2018-05-14T22:28:30Z

<p>Nancy.Milakovic: /* H.R. Committee Report - Nancy */</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == EBC Board Meeting Minutes for May 2018 ==<br /> <br /> Board meetings are open to the EBC members and the public.<br /> <br /> * Date: Monday, May 14, 2018<br /> * Location: Room 113 Education South [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&amp;z=16&amp;c=&amp;campus=south_campus&amp;dirA=9305%20111%20avenue%2C%20edmonton&amp;dirB=Education%20Centre%20South%20(ED)&amp;dirAPos=&amp;dirBPos=53.523278%2C-113.523467&amp;travel=BICYCLING Education South], University of Alberta<br /> * Start Time: 6:30pm<br /> <br /> Please RSVP to [mailto:board@edmontonbikes.ca board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair:<br /> * Minute-taker: Jasmine<br /> * Food by: <br /> * Board attendance:<br /> * Staff attendance:<br /> * Regrets: <br /> * Absent:<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Meeting called to order by _______ at _______.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: Monday, June 11, 2018 6:30pm<br /> * Location: U of A, Education South 1-13<br /> * Chair:<br /> * Minute-taker: <br /> * Food by:<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this May 14 agenda, the [[Board Minutes April 2018|April 2018]] minutes, and reports as presented below.<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> === President's Report - Jeremy ===<br /> * [Presidents Report April 2018 ]<br /> '''President's Report Discussion'''<br /> * <br /> <br /> === H.R. Committee Report - Nancy ===<br /> <br /> * [https://docs.google.com/spreadsheets/d/1I42cRzGSsgIJdxvpRj7wvEnYZkXRkn-3P5KmoP05nxc/edit?ts=5a98bae3#gid=875505195 HR Workplan]<br /> * [https://docs.google.com/document/d/1rTaOzuZ0yoyRWNnKbA78BLVxD2-5Zk3vMayoZtkkjq0/edit Volunteer Engagement Motivations and Barriers 2018]<br /> '''HR Report Discussion'''<br /> *<br /> <br /> === Treasurer's Report - Geoff/Ali ===<br /> * [https://docs.google.com/document/d/1V38gv_6wPb3pCj03pzsuJigeodNnH5FhzJ17pI7v6_k/edit#heading=h.gjdgxs Treasurer's Report]<br /> '''Treasurer's Report Discussion'''<br /> *<br /> <br /> === Administrative Committee Report - Jonathan/Ali ===<br /> *[https://docs.google.com/document/d/1M5vLLmgkqihrwIRpmfWMP-UEM0-7ZPEqxt_ycROFiVU/edit Administrative Committee Meeting Minutes]<br /> *[https://docs.google.com/spreadsheets/u/1/d/1ApIHCnNd4wf6G2-5-0587CwmarmsdHEFFrilF9j7bps/edit?usp=gmail#gid=1732529024 Administrative Committee Workplam]<br /> <br /> === Strategic Planning Committee Report ===<br /> * [https://drive.google.com/drive/folders/1AusgZdaeqJrpYrMpKrEWkouhSUuNIgbn 2017-18 SPC Documents]<br /> <br /> == Current and Completed Business ==<br /> <br /> === BWN lease renewal - Jon (15 min) ===<br /> * <br /> <br /> === Name change updates - Chris (15 min) ===<br /> * <br /> <br /> === Volunteer Survey update - Nancy (15 min) ===<br /> * <br /> <br /> === Fundraising event, Rock jungle - Helen (15 min) ===<br /> * <br /> <br /> === Strategy Session Update - Jeremy (15 min) ===<br /> * [https://drive.google.com/drive/u/1/folders/1mrIEqcw9gog0zEyaoEGNWVqCc95B23MU Board Retreat Docs]<br /> <br /> === '''Committee reporting and document templates ''' - ===<br /> * Workplan check-in ([https://docs.google.com/spreadsheets/d/1ZKEYiPvYX1kIQzwFEZ3K8fzdtGjy4iahowyA_Pz7zAE/edit?usp=sharing Workplan Template])<br /> * Terms of reference check-in ([http://edmontonbikes.ca/w/Committees Terms of Reference Wiki Page])<br /> * Discussion notes:<br /> ** TOR shall be linked here for the next board meeting. Board members to review prior to the next meeting.<br /> <br /> <br /> === Board Evaluation - Jasmine (10 min) ===<br /> * Results Summary - Beginning-of-Term Assessment<br /> <br /> === In Camera: ===<br /> * Discussion notes:<br /> <br /> {{Motion<br /> |motion=To go in Camera<br /> |first=<br /> |second=<br /> |yes=<br /> |no= <br /> |abstain= <br /> |result=<br /> }}<br /> <br /> === In Camera: ===<br /> * Discussion notes:<br /> <br /> {{Motion<br /> |motion=To go out of Camera<br /> |first=<br /> |second=<br /> |yes= <br /> |no= <br /> |abstain= <br /> |result=<br /> }}<br /> <br /> == Adjournment ==<br /> {{Motion<br /> |motion=To adjourn the meeting at _____<br /> |first= Nancy<br /> |second= <br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2017-2018 Board minutes]]</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_May_2018&diff=4375 2018-05-14T22:27:56Z

<p>Nancy.Milakovic: /* H.R. Committee Report - Nancy */</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == EBC Board Meeting Minutes for May 2018 ==<br /> <br /> Board meetings are open to the EBC members and the public.<br /> <br /> * Date: Monday, May 14, 2018<br /> * Location: Room 113 Education South [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&amp;z=16&amp;c=&amp;campus=south_campus&amp;dirA=9305%20111%20avenue%2C%20edmonton&amp;dirB=Education%20Centre%20South%20(ED)&amp;dirAPos=&amp;dirBPos=53.523278%2C-113.523467&amp;travel=BICYCLING Education South], University of Alberta<br /> * Start Time: 6:30pm<br /> <br /> Please RSVP to [mailto:board@edmontonbikes.ca board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair:<br /> * Minute-taker: Jasmine<br /> * Food by: <br /> * Board attendance:<br /> * Staff attendance:<br /> * Regrets: <br /> * Absent:<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Meeting called to order by _______ at _______.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: Monday, June 11, 2018 6:30pm<br /> * Location: U of A, Education South 1-13<br /> * Chair:<br /> * Minute-taker: <br /> * Food by:<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this May 14 agenda, the [[Board Minutes April 2018|April 2018]] minutes, and reports as presented below.<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> === President's Report - Jeremy ===<br /> * [Presidents Report April 2018 ]<br /> '''President's Report Discussion'''<br /> * <br /> <br /> === H.R. Committee Report - Nancy ===<br /> <br /> * [https://docs.google.com/spreadsheets/d/1I42cRzGSsgIJdxvpRj7wvEnYZkXRkn-3P5KmoP05nxc/edit?ts=5a98bae3#gid=875505195 HR Workplan]<br /> * [https://docs.google.com/document/d/1rTaOzuZ0yoyRWNnKbA78BLVxD2-5Zk3vMayoZtkkjq0/edit HR Report April 2018]<br /> '''HR Report Discussion'''<br /> *<br /> <br /> === Treasurer's Report - Geoff/Ali ===<br /> * [https://docs.google.com/document/d/1V38gv_6wPb3pCj03pzsuJigeodNnH5FhzJ17pI7v6_k/edit#heading=h.gjdgxs Treasurer's Report]<br /> '''Treasurer's Report Discussion'''<br /> *<br /> <br /> === Administrative Committee Report - Jonathan/Ali ===<br /> *[https://docs.google.com/document/d/1M5vLLmgkqihrwIRpmfWMP-UEM0-7ZPEqxt_ycROFiVU/edit Administrative Committee Meeting Minutes]<br /> *[https://docs.google.com/spreadsheets/u/1/d/1ApIHCnNd4wf6G2-5-0587CwmarmsdHEFFrilF9j7bps/edit?usp=gmail#gid=1732529024 Administrative Committee Workplam]<br /> <br /> === Strategic Planning Committee Report ===<br /> * [https://drive.google.com/drive/folders/1AusgZdaeqJrpYrMpKrEWkouhSUuNIgbn 2017-18 SPC Documents]<br /> <br /> == Current and Completed Business ==<br /> <br /> === BWN lease renewal - Jon (15 min) ===<br /> * <br /> <br /> === Name change updates - Chris (15 min) ===<br /> * <br /> <br /> === Volunteer Survey update - Nancy (15 min) ===<br /> * <br /> <br /> === Fundraising event, Rock jungle - Helen (15 min) ===<br /> * <br /> <br /> === Strategy Session Update - Jeremy (15 min) ===<br /> * [https://drive.google.com/drive/u/1/folders/1mrIEqcw9gog0zEyaoEGNWVqCc95B23MU Board Retreat Docs]<br /> <br /> === '''Committee reporting and document templates ''' - ===<br /> * Workplan check-in ([https://docs.google.com/spreadsheets/d/1ZKEYiPvYX1kIQzwFEZ3K8fzdtGjy4iahowyA_Pz7zAE/edit?usp=sharing Workplan Template])<br /> * Terms of reference check-in ([http://edmontonbikes.ca/w/Committees Terms of Reference Wiki Page])<br /> * Discussion notes:<br /> ** TOR shall be linked here for the next board meeting. Board members to review prior to the next meeting.<br /> <br /> <br /> === Board Evaluation - Jasmine (10 min) ===<br /> * Results Summary - Beginning-of-Term Assessment<br /> <br /> === In Camera: ===<br /> * Discussion notes:<br /> <br /> {{Motion<br /> |motion=To go in Camera<br /> |first=<br /> |second=<br /> |yes=<br /> |no= <br /> |abstain= <br /> |result=<br /> }}<br /> <br /> === In Camera: ===<br /> * Discussion notes:<br /> <br /> {{Motion<br /> |motion=To go out of Camera<br /> |first=<br /> |second=<br /> |yes= <br /> |no= <br /> |abstain= <br /> |result=<br /> }}<br /> <br /> == Adjournment ==<br /> {{Motion<br /> |motion=To adjourn the meeting at _____<br /> |first= Nancy<br /> |second= <br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2017-2018 Board minutes]]</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_May_2018&diff=4374 2018-05-14T22:27:26Z

<p>Nancy.Milakovic: /* H.R. Committee Report - Nancy */</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == EBC Board Meeting Minutes for May 2018 ==<br /> <br /> Board meetings are open to the EBC members and the public.<br /> <br /> * Date: Monday, May 14, 2018<br /> * Location: Room 113 Education South [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&amp;z=16&amp;c=&amp;campus=south_campus&amp;dirA=9305%20111%20avenue%2C%20edmonton&amp;dirB=Education%20Centre%20South%20(ED)&amp;dirAPos=&amp;dirBPos=53.523278%2C-113.523467&amp;travel=BICYCLING Education South], University of Alberta<br /> * Start Time: 6:30pm<br /> <br /> Please RSVP to [mailto:board@edmontonbikes.ca board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair:<br /> * Minute-taker: Jasmine<br /> * Food by: <br /> * Board attendance:<br /> * Staff attendance:<br /> * Regrets: <br /> * Absent:<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Meeting called to order by _______ at _______.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: Monday, June 11, 2018 6:30pm<br /> * Location: U of A, Education South 1-13<br /> * Chair:<br /> * Minute-taker: <br /> * Food by:<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this May 14 agenda, the [[Board Minutes April 2018|April 2018]] minutes, and reports as presented below.<br /> |first=<br /> |second=<br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> === President's Report - Jeremy ===<br /> * [Presidents Report April 2018 ]<br /> '''President's Report Discussion'''<br /> * <br /> <br /> === H.R. Committee Report - Nancy ===<br /> <br /> * [https://docs.google.com/spreadsheets/d/1I42cRzGSsgIJdxvpRj7wvEnYZkXRkn-3P5KmoP05nxc/edit?ts=5a98bae3#gid=875505195 HR Workplan]<br /> * [ https://docs.google.com/document/d/1rTaOzuZ0yoyRWNnKbA78BLVxD2-5Zk3vMayoZtkkjq0/edit HR Report April 2018]<br /> '''HR Report Discussion'''<br /> *<br /> <br /> === Treasurer's Report - Geoff/Ali ===<br /> * [https://docs.google.com/document/d/1V38gv_6wPb3pCj03pzsuJigeodNnH5FhzJ17pI7v6_k/edit#heading=h.gjdgxs Treasurer's Report]<br /> '''Treasurer's Report Discussion'''<br /> *<br /> <br /> === Administrative Committee Report - Jonathan/Ali ===<br /> *[https://docs.google.com/document/d/1M5vLLmgkqihrwIRpmfWMP-UEM0-7ZPEqxt_ycROFiVU/edit Administrative Committee Meeting Minutes]<br /> *[https://docs.google.com/spreadsheets/u/1/d/1ApIHCnNd4wf6G2-5-0587CwmarmsdHEFFrilF9j7bps/edit?usp=gmail#gid=1732529024 Administrative Committee Workplam]<br /> <br /> === Strategic Planning Committee Report ===<br /> * [https://drive.google.com/drive/folders/1AusgZdaeqJrpYrMpKrEWkouhSUuNIgbn 2017-18 SPC Documents]<br /> <br /> == Current and Completed Business ==<br /> <br /> === BWN lease renewal - Jon (15 min) ===<br /> * <br /> <br /> === Name change updates - Chris (15 min) ===<br /> * <br /> <br /> === Volunteer Survey update - Nancy (15 min) ===<br /> * <br /> <br /> === Fundraising event, Rock jungle - Helen (15 min) ===<br /> * <br /> <br /> === Strategy Session Update - Jeremy (15 min) ===<br /> * [https://drive.google.com/drive/u/1/folders/1mrIEqcw9gog0zEyaoEGNWVqCc95B23MU Board Retreat Docs]<br /> <br /> === '''Committee reporting and document templates ''' - ===<br /> * Workplan check-in ([https://docs.google.com/spreadsheets/d/1ZKEYiPvYX1kIQzwFEZ3K8fzdtGjy4iahowyA_Pz7zAE/edit?usp=sharing Workplan Template])<br /> * Terms of reference check-in ([http://edmontonbikes.ca/w/Committees Terms of Reference Wiki Page])<br /> * Discussion notes:<br /> ** TOR shall be linked here for the next board meeting. Board members to review prior to the next meeting.<br /> <br /> <br /> === Board Evaluation - Jasmine (10 min) ===<br /> * Results Summary - Beginning-of-Term Assessment<br /> <br /> === In Camera: ===<br /> * Discussion notes:<br /> <br /> {{Motion<br /> |motion=To go in Camera<br /> |first=<br /> |second=<br /> |yes=<br /> |no= <br /> |abstain= <br /> |result=<br /> }}<br /> <br /> === In Camera: ===<br /> * Discussion notes:<br /> <br /> {{Motion<br /> |motion=To go out of Camera<br /> |first=<br /> |second=<br /> |yes= <br /> |no= <br /> |abstain= <br /> |result=<br /> }}<br /> <br /> == Adjournment ==<br /> {{Motion<br /> |motion=To adjourn the meeting at _____<br /> |first= Nancy<br /> |second= <br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2017-2018 Board minutes]]</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2018&diff=4228 2018-01-08T19:19:21Z

<p>Nancy.Milakovic: /* President&#039;s Report - Jeremy */</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == EBC Board Meeting Minutes for January 2018 ==<br /> <br /> Board meetings are open to the EBC members and the public.<br /> <br /> * Location: Room 113 Education South [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&amp;z=16&amp;c=&amp;campus=south_campus&amp;dirA=9305%20111%20avenue%2C%20edmonton&amp;dirB=Education%20Centre%20South%20(ED)&amp;dirAPos=&amp;dirBPos=53.523278%2C-113.523467&amp;travel=BICYCLING Education South], University of Alberta<br /> * Start Time: 6:30pm<br /> <br /> Please RSVP to [mailto:board@edmontonbikes.ca board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair:Jeremy<br /> * Minute-taker: Jasmine <br /> * Food by: TBA<br /> * Board attendance: <br /> * <br /> * Staff attendance: <br /> * Regrets: Michael C<br /> * Absent:<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Meeting called to order by at pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: Monday Feb 12, 2018 6:30<br /> * Location: U of A<br /> * Chair: TBD<br /> * Minute-taker: TBD<br /> * Food by: TBD<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this January 8 agenda, the [[Board Minutes December 2017|December 2017]] minutes, and reports as presented below.<br /> |first= <br /> |second= <br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> === President's Report - Jeremy ===<br /> * [https://docs.google.com/a/edmontonbikes.ca/document/d/1xdH_UJqn5tP5X_pc5I8qsAztzfeTtHb6L584d2ZDDS8 Presidents Report January 2018 ]<br /> *[https://docs.google.com/document/d/1uBFl-t4TMhaJGD1YA_-q7vSLppriLUxSe1EqZiX3XPw/edit?usp=sharing December 2017 Retreat Notes]<br /> <br /> === H.R. Committee Report - Nancy ===<br /> *H.R. Committee Report December 2017 <br /> <br /> *There is an HR committee meeting on January 4th- so a verbal report will be made at the board meeting with updates from that committee meeting. There will be no written report for January.<br /> <br /> === Treasurer's Report - Geoff/Ali ===<br /> * Treasurer's Report <br /> <br /> ----<br /> <br /> === '''New Business: Committee Expectations, reporting and document templates ''' - ===<br /> * Terms of reference, workplan templates, monthly reporting discussion<br /> <br /> * Discussion notes:<br /> ** <br /> <br /> *[https://docs.google.com/spreadsheets/d/1ZKEYiPvYX1kIQzwFEZ3K8fzdtGjy4iahowyA_Pz7zAE/edit?usp=sharing Workplan Template ]<br /> <br /> *[http://edmontonbikes.ca/w/Committees Terms of Reference Wiki Page ]<br /> <br /> {{Motion<br /> |motion= <br /> |first= <br /> |second= <br /> |yes= <br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> === New Business: Board Evaluation ===<br /> * We will propose an initial board evaluation tool for the February meeting.<br /> <br /> * <br /> *<br /> <br /> === '''Board Strategic Planning Session - Jeremy''' (25 min)===<br /> * Retreat Planning (April)<br /> <br /> Updates<br /> <br /> <br /> * Discussion notes:<br /> ** Notes below from December 2017 Board Meeting<br /> <br /> Strategic Planning Session (March/April)<br /> <br /> What should the focus of the session be<br /> Dates?<br /> Agenda preparation/ad hoc committee<br /> <br /> * Discussion notes<br /> ** How much time? Is there a set agenda?<br /> ** Who is the facilitator? Can we request someone in particular?<br /> ** Like the idea of planning this , so we can focus on near term/this year items in our planning session in Nov<br /> ** <br /> ** <br /> ** Jeremy will inquire into dates, and time commitments<br /> <br /> * &lt;span style=&quot;background: lime;&quot;&gt;Action Items:&lt;/span&gt; '''Jeremy''' will inquire into dates, and time commitments for strategic planning sessions.<br /> <br /> == Adjournment ==<br /> {{Motion<br /> |motion=To adjourn the meeting at .<br /> |first= <br /> |second= <br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2017-2018 Board minutes]]</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2018&diff=4227 2018-01-08T19:18:14Z

<p>Nancy.Milakovic: /* New Business: Committee Expectations, reporting and document templates - */</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == EBC Board Meeting Minutes for January 2018 ==<br /> <br /> Board meetings are open to the EBC members and the public.<br /> <br /> * Location: Room 113 Education South [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&amp;z=16&amp;c=&amp;campus=south_campus&amp;dirA=9305%20111%20avenue%2C%20edmonton&amp;dirB=Education%20Centre%20South%20(ED)&amp;dirAPos=&amp;dirBPos=53.523278%2C-113.523467&amp;travel=BICYCLING Education South], University of Alberta<br /> * Start Time: 6:30pm<br /> <br /> Please RSVP to [mailto:board@edmontonbikes.ca board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair:Jeremy<br /> * Minute-taker: Jasmine <br /> * Food by: TBA<br /> * Board attendance: <br /> * <br /> * Staff attendance: <br /> * Regrets: Michael C<br /> * Absent:<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Meeting called to order by at pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: Monday Feb 12, 2018 6:30<br /> * Location: U of A<br /> * Chair: TBD<br /> * Minute-taker: TBD<br /> * Food by: TBD<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this January 8 agenda, the [[Board Minutes December 2017|December 2017]] minutes, and reports as presented below.<br /> |first= <br /> |second= <br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> === President's Report - Jeremy ===<br /> * [https://docs.google.com/a/edmontonbikes.ca/document/d/1xdH_UJqn5tP5X_pc5I8qsAztzfeTtHb6L584d2ZDDS8 Presidents Report January 2018 ]<br /> <br /> === H.R. Committee Report - Nancy ===<br /> *H.R. Committee Report December 2017 <br /> <br /> *There is an HR committee meeting on January 4th- so a verbal report will be made at the board meeting with updates from that committee meeting. There will be no written report for January.<br /> <br /> === Treasurer's Report - Geoff/Ali ===<br /> * Treasurer's Report <br /> <br /> ----<br /> <br /> === '''New Business: Committee Expectations, reporting and document templates ''' - ===<br /> * Terms of reference, workplan templates, monthly reporting discussion<br /> <br /> * Discussion notes:<br /> ** <br /> <br /> *[https://docs.google.com/spreadsheets/d/1ZKEYiPvYX1kIQzwFEZ3K8fzdtGjy4iahowyA_Pz7zAE/edit?usp=sharing Workplan Template ]<br /> <br /> *[http://edmontonbikes.ca/w/Committees Terms of Reference Wiki Page ]<br /> <br /> {{Motion<br /> |motion= <br /> |first= <br /> |second= <br /> |yes= <br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> === New Business: Board Evaluation ===<br /> * We will propose an initial board evaluation tool for the February meeting.<br /> <br /> * <br /> *<br /> <br /> === '''Board Strategic Planning Session - Jeremy''' (25 min)===<br /> * Retreat Planning (April)<br /> <br /> Updates<br /> <br /> <br /> * Discussion notes:<br /> ** Notes below from December 2017 Board Meeting<br /> <br /> Strategic Planning Session (March/April)<br /> <br /> What should the focus of the session be<br /> Dates?<br /> Agenda preparation/ad hoc committee<br /> <br /> * Discussion notes<br /> ** How much time? Is there a set agenda?<br /> ** Who is the facilitator? Can we request someone in particular?<br /> ** Like the idea of planning this , so we can focus on near term/this year items in our planning session in Nov<br /> ** <br /> ** <br /> ** Jeremy will inquire into dates, and time commitments<br /> <br /> * &lt;span style=&quot;background: lime;&quot;&gt;Action Items:&lt;/span&gt; '''Jeremy''' will inquire into dates, and time commitments for strategic planning sessions.<br /> <br /> == Adjournment ==<br /> {{Motion<br /> |motion=To adjourn the meeting at .<br /> |first= <br /> |second= <br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2017-2018 Board minutes]]</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2018&diff=4225 2018-01-08T19:13:58Z

<p>Nancy.Milakovic: /* New Business: Committee Expectations, reporting and document templates - */</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == EBC Board Meeting Minutes for January 2018 ==<br /> <br /> Board meetings are open to the EBC members and the public.<br /> <br /> * Location: Room 113 Education South [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&amp;z=16&amp;c=&amp;campus=south_campus&amp;dirA=9305%20111%20avenue%2C%20edmonton&amp;dirB=Education%20Centre%20South%20(ED)&amp;dirAPos=&amp;dirBPos=53.523278%2C-113.523467&amp;travel=BICYCLING Education South], University of Alberta<br /> * Start Time: 6:30pm<br /> <br /> Please RSVP to [mailto:board@edmontonbikes.ca board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair:Jeremy<br /> * Minute-taker: Jasmine <br /> * Food by: TBA<br /> * Board attendance: <br /> * <br /> * Staff attendance: <br /> * Regrets: Michael C<br /> * Absent:<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Meeting called to order by at pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: Monday Feb 12, 2018 6:30<br /> * Location: U of A<br /> * Chair: TBD<br /> * Minute-taker: TBD<br /> * Food by: TBD<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this January 8 agenda, the [[Board Minutes December 2017|December 2017]] minutes, and reports as presented below.<br /> |first= <br /> |second= <br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> === President's Report - Jeremy ===<br /> * [https://docs.google.com/a/edmontonbikes.ca/document/d/1xdH_UJqn5tP5X_pc5I8qsAztzfeTtHb6L584d2ZDDS8 Presidents Report January 2018 ]<br /> <br /> === H.R. Committee Report - Nancy ===<br /> *H.R. Committee Report December 2017 <br /> <br /> *There is an HR committee meeting on January 4th- so a verbal report will be made at the board meeting with updates from that committee meeting. There will be no written report for January.<br /> <br /> === Treasurer's Report - Kabir ===<br /> * Treasurer's Report <br /> <br /> ----<br /> <br /> === '''New Business: Committee Expectations, reporting and document templates ''' - ===<br /> * Terms of reference, workplan templates, monthly reporting discussion<br /> <br /> * Discussion notes:<br /> ** <br /> <br /> *[https://docs.google.com/spreadsheets/d/1ZKEYiPvYX1kIQzwFEZ3K8fzdtGjy4iahowyA_Pz7zAE/edit?usp=sharing Workplan Template ]<br /> <br /> {{Motion<br /> |motion= <br /> |first= <br /> |second= <br /> |yes= <br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> === New Business: Board Evaluation ===<br /> * We will propose an initial board evaluation tool for the February meeting.<br /> <br /> * <br /> *<br /> <br /> === '''Board Strategic Planning Session - Jeremy''' (25 min)===<br /> * Retreat Planning (April)<br /> <br /> Updates<br /> <br /> <br /> * Discussion notes:<br /> ** Notes below from December 2017 Board Meeting<br /> <br /> Strategic Planning Session (March/April)<br /> <br /> What should the focus of the session be<br /> Dates?<br /> Agenda preparation/ad hoc committee<br /> <br /> * Discussion notes<br /> ** How much time? Is there a set agenda?<br /> ** Who is the facilitator? Can we request someone in particular?<br /> ** Like the idea of planning this , so we can focus on near term/this year items in our planning session in Nov<br /> ** <br /> ** <br /> ** Jeremy will inquire into dates, and time commitments<br /> <br /> * &lt;span style=&quot;background: lime;&quot;&gt;Action Items:&lt;/span&gt; '''Jeremy''' will inquire into dates, and time commitments for strategic planning sessions.<br /> <br /> == Adjournment ==<br /> {{Motion<br /> |motion=To adjourn the meeting at .<br /> |first= <br /> |second= <br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2017-2018 Board minutes]]</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2018&diff=4224 2018-01-08T19:12:10Z

<p>Nancy.Milakovic: /* Treasurer&#039;s Report - Geoff */</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == EBC Board Meeting Minutes for January 2018 ==<br /> <br /> Board meetings are open to the EBC members and the public.<br /> <br /> * Location: Room 113 Education South [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&amp;z=16&amp;c=&amp;campus=south_campus&amp;dirA=9305%20111%20avenue%2C%20edmonton&amp;dirB=Education%20Centre%20South%20(ED)&amp;dirAPos=&amp;dirBPos=53.523278%2C-113.523467&amp;travel=BICYCLING Education South], University of Alberta<br /> * Start Time: 6:30pm<br /> <br /> Please RSVP to [mailto:board@edmontonbikes.ca board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair:Jeremy<br /> * Minute-taker: Jasmine <br /> * Food by: TBA<br /> * Board attendance: <br /> * <br /> * Staff attendance: <br /> * Regrets: Michael C<br /> * Absent:<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Meeting called to order by at pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: Monday Feb 12, 2018 6:30<br /> * Location: U of A<br /> * Chair: TBD<br /> * Minute-taker: TBD<br /> * Food by: TBD<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this January 8 agenda, the [[Board Minutes December 2017|December 2017]] minutes, and reports as presented below.<br /> |first= <br /> |second= <br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> === President's Report - Jeremy ===<br /> * [https://docs.google.com/a/edmontonbikes.ca/document/d/1xdH_UJqn5tP5X_pc5I8qsAztzfeTtHb6L584d2ZDDS8 Presidents Report January 2018 ]<br /> <br /> === H.R. Committee Report - Nancy ===<br /> *H.R. Committee Report December 2017 <br /> <br /> *There is an HR committee meeting on January 4th- so a verbal report will be made at the board meeting with updates from that committee meeting. There will be no written report for January.<br /> <br /> === Treasurer's Report - Kabir ===<br /> * Treasurer's Report <br /> <br /> ----<br /> <br /> === '''New Business: Committee Expectations, reporting and document templates ''' - ===<br /> * Terms of reference, workplan templates, monthly reporting discussion<br /> <br /> * Discussion notes:<br /> ** <br /> <br /> {{Motion<br /> |motion= <br /> |first= <br /> |second= <br /> |yes= <br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> === New Business: Board Evaluation ===<br /> * We will propose an initial board evaluation tool for the February meeting.<br /> <br /> * <br /> *<br /> <br /> === '''Board Strategic Planning Session - Jeremy''' (25 min)===<br /> * Retreat Planning (April)<br /> <br /> Updates<br /> <br /> <br /> * Discussion notes:<br /> ** Notes below from December 2017 Board Meeting<br /> <br /> Strategic Planning Session (March/April)<br /> <br /> What should the focus of the session be<br /> Dates?<br /> Agenda preparation/ad hoc committee<br /> <br /> * Discussion notes<br /> ** How much time? Is there a set agenda?<br /> ** Who is the facilitator? Can we request someone in particular?<br /> ** Like the idea of planning this , so we can focus on near term/this year items in our planning session in Nov<br /> ** <br /> ** <br /> ** Jeremy will inquire into dates, and time commitments<br /> <br /> * &lt;span style=&quot;background: lime;&quot;&gt;Action Items:&lt;/span&gt; '''Jeremy''' will inquire into dates, and time commitments for strategic planning sessions.<br /> <br /> == Adjournment ==<br /> {{Motion<br /> |motion=To adjourn the meeting at .<br /> |first= <br /> |second= <br /> |yes=<br /> |no=<br /> |abstain=<br /> |result=<br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2017-2018 Board minutes]]</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2018&diff=4212 2018-01-02T03:05:06Z

<p>Nancy.Milakovic: /* H.R. Committee Report - Nancy */</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == EBC Board Meeting Minutes for January 2018 ==<br /> <br /> Board meetings are open to the EBC members and the public.<br /> <br /> * Location: ' room 113 Education South [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&amp;z=16&amp;c=&amp;campus=south_campus&amp;dirA=9305%20111%20avenue%2C%20edmonton&amp;dirB=Education%20Centre%20South%20(ED)&amp;dirAPos=&amp;dirBPos=53.523278%2C-113.523467&amp;travel=BICYCLING Education South], University of Alberta<br /> * Start Time: 6:30pm<br /> <br /> Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair:Jeremy<br /> * Minute-taker: Jasmine <br /> * Food by: TBA<br /> * Board attendance: <br /> * <br /> * Staff attendance: <br /> * Regrets: Michael C<br /> * Absent:<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Meeting called to order by at 6:47 pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: Monday Feb 12, 2018 6:30<br /> * Location: U of A<br /> * Chair: TBD<br /> * Minute-taker: TBD<br /> * Food by: TBD<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this January 8 agenda, the Dec 2017 minutes, and reports as presented below.<br /> |first= <br /> |second= <br /> |yes=<br /> |no= 0<br /> |abstain= 0<br /> |result= carried<br /> }}<br /> <br /> === President's Report - Jeremy ===<br /> * [https://docs.google.com/a/edmontonbikes.ca/document/d/1xdH_UJqn5tP5X_pc5I8qsAztzfeTtHb6L584d2ZDDS8 Presidents Report January 2018 ]<br /> <br /> === H.R. Committee Report - Nancy ===<br /> *H.R. Committee Report November 2017 <br /> <br /> *There is an HR committee meeting on January 4th- so a verbal report will be made at the board meeting with updates from that committee meeting. There will be no written report for January.<br /> <br /> === Treasurer's Report - Geoff ===<br /> *Treasurer's Report November 2017 https://docs.google.com/document/d/1OEN5qUMIBiv573bRW-rkFpV9m96W51XcvywXnMD8i0M/edit?ts=5a028fa9<br /> <br /> <br /> <br /> ----<br /> <br /> === '''New Business: Committee Expectations, reporting and document templates ''' - ===<br /> * Terms of reference, workplan templates, monthly reporting discussion<br /> <br /> * Discussion notes:<br /> ** <br /> <br /> {{Motion<br /> |motion= <br /> |first= <br /> |second= <br /> |yes= <br /> |no= 0<br /> |abstain= 0<br /> |result= Carried<br /> }}<br /> <br /> === New Business: Board Evaluation ===<br /> * We will propose an initial board evaluation tool for the February meeting.<br /> <br /> * <br /> *<br /> <br /> === '''Board Strategic Planning Session - Jeremy''' (25 min)===<br /> * Retreat Planning (April)<br /> <br /> Updates<br /> <br /> <br /> * Discussion notes:<br /> ** Notes below from December 2017 Board Meeting<br /> <br /> Strategic Planning Session (March/April)<br /> <br /> What should the focus of the session be<br /> Dates?<br /> Agenda preparation/ad hoc committee<br /> <br /> * Discussion notes<br /> ** How much time? Is there a set agenda?<br /> ** Who is the facilitator? Can we request someone in particular?<br /> ** Like the idea of planning this , so we can focus on near term/this year items in our planning session in Nov<br /> ** <br /> ** <br /> ** Jeremy will inquire into dates, and time commitments<br /> <br /> * &lt;span style=&quot;background: lime;&quot;&gt;Action Items:&lt;/span&gt; '''Jeremy''' will inquire into dates, and time commitments for strategic planning sessions.<br /> <br /> == Adjournment ==<br /> {{Motion<br /> |motion=To adjourn the meeting at 8:47 pm.<br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2016-2017 Board minutes]]</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2018&diff=4211 2017-12-31T20:55:52Z

<p>Nancy.Milakovic: /* New Business */</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == EBC Board Meeting Minutes for January 2018 ==<br /> <br /> Board meetings are open to the EBC members and the public.<br /> <br /> * Location: ' room 113 Education South [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&amp;z=16&amp;c=&amp;campus=south_campus&amp;dirA=9305%20111%20avenue%2C%20edmonton&amp;dirB=Education%20Centre%20South%20(ED)&amp;dirAPos=&amp;dirBPos=53.523278%2C-113.523467&amp;travel=BICYCLING Education South], University of Alberta<br /> * Start Time: 6:30pm<br /> <br /> Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair:Jeremy<br /> * Minute-taker: Jasmine <br /> * Food by: TBA<br /> * Board attendance: <br /> * <br /> * Staff attendance: <br /> * Regrets: Michael C<br /> * Absent:<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Meeting called to order by at 6:47 pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: Monday Feb 12, 2018 6:30<br /> * Location: U of A<br /> * Chair: TBD<br /> * Minute-taker: TBD<br /> * Food by: TBD<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this January 8 agenda, the Dec 2017 minutes, and reports as presented below.<br /> |first= <br /> |second= <br /> |yes=<br /> |no= 0<br /> |abstain= 0<br /> |result= carried<br /> }}<br /> <br /> === President's Report - Jeremy ===<br /> * [https://docs.google.com/a/edmontonbikes.ca/document/d/1xdH_UJqn5tP5X_pc5I8qsAztzfeTtHb6L584d2ZDDS8 Presidents Report January 2018 ]<br /> <br /> === H.R. Committee Report - Nancy ===<br /> *H.R. Committee Report November 2017 https://docs.google.com/a/edmontonbikes.ca/document/d/1YyBNhVbUDYXvGg3fDIlxT4DxwIXmCak35BkDjBAXk4o/edit?usp=sharing<br /> <br /> === Treasurer's Report - Geoff ===<br /> *Treasurer's Report November 2017 https://docs.google.com/document/d/1OEN5qUMIBiv573bRW-rkFpV9m96W51XcvywXnMD8i0M/edit?ts=5a028fa9<br /> <br /> <br /> <br /> ----<br /> <br /> === '''New Business: Committee Expectations, reporting and document templates ''' - ===<br /> * Terms of reference, workplan templates, monthly reporting discussion<br /> <br /> * Discussion notes:<br /> ** <br /> <br /> {{Motion<br /> |motion= <br /> |first= <br /> |second= <br /> |yes= <br /> |no= 0<br /> |abstain= 0<br /> |result= Carried<br /> }}<br /> <br /> === New Business: Board Evaluation ===<br /> * We will propose an initial board evaluation tool for the February meeting.<br /> <br /> * <br /> *<br /> <br /> === '''Board Strategic Planning Session - Jeremy''' (25 min)===<br /> * Retreat Planning (April)<br /> <br /> Updates<br /> <br /> <br /> * Discussion notes:<br /> ** Notes below from December 2017 Board Meeting<br /> <br /> Strategic Planning Session (March/April)<br /> <br /> What should the focus of the session be<br /> Dates?<br /> Agenda preparation/ad hoc committee<br /> <br /> * Discussion notes<br /> ** How much time? Is there a set agenda?<br /> ** Who is the facilitator? Can we request someone in particular?<br /> ** Like the idea of planning this , so we can focus on near term/this year items in our planning session in Nov<br /> ** <br /> ** <br /> ** Jeremy will inquire into dates, and time commitments<br /> <br /> * &lt;span style=&quot;background: lime;&quot;&gt;Action Items:&lt;/span&gt; '''Jeremy''' will inquire into dates, and time commitments for strategic planning sessions.<br /> <br /> == Adjournment ==<br /> {{Motion<br /> |motion=To adjourn the meeting at 8:47 pm.<br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2016-2017 Board minutes]]</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2018&diff=4210 2017-12-31T20:54:51Z

<p>Nancy.Milakovic: /* New Business: - */</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == EBC Board Meeting Minutes for January 2018 ==<br /> <br /> Board meetings are open to the EBC members and the public.<br /> <br /> * Location: ' room 113 Education South [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&amp;z=16&amp;c=&amp;campus=south_campus&amp;dirA=9305%20111%20avenue%2C%20edmonton&amp;dirB=Education%20Centre%20South%20(ED)&amp;dirAPos=&amp;dirBPos=53.523278%2C-113.523467&amp;travel=BICYCLING Education South], University of Alberta<br /> * Start Time: 6:30pm<br /> <br /> Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair:Jeremy<br /> * Minute-taker: Jasmine <br /> * Food by: TBA<br /> * Board attendance: <br /> * <br /> * Staff attendance: <br /> * Regrets: Michael C<br /> * Absent:<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Meeting called to order by at 6:47 pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: Monday Feb 12, 2018 6:30<br /> * Location: U of A<br /> * Chair: TBD<br /> * Minute-taker: TBD<br /> * Food by: TBD<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this January 8 agenda, the Dec 2017 minutes, and reports as presented below.<br /> |first= <br /> |second= <br /> |yes=<br /> |no= 0<br /> |abstain= 0<br /> |result= carried<br /> }}<br /> <br /> === President's Report - Jeremy ===<br /> * [https://docs.google.com/a/edmontonbikes.ca/document/d/1xdH_UJqn5tP5X_pc5I8qsAztzfeTtHb6L584d2ZDDS8 Presidents Report January 2018 ]<br /> <br /> === H.R. Committee Report - Nancy ===<br /> *H.R. Committee Report November 2017 https://docs.google.com/a/edmontonbikes.ca/document/d/1YyBNhVbUDYXvGg3fDIlxT4DxwIXmCak35BkDjBAXk4o/edit?usp=sharing<br /> <br /> === Treasurer's Report - Geoff ===<br /> *Treasurer's Report November 2017 https://docs.google.com/document/d/1OEN5qUMIBiv573bRW-rkFpV9m96W51XcvywXnMD8i0M/edit?ts=5a028fa9<br /> <br /> <br /> <br /> ----<br /> <br /> === '''New Business: Committee Expectations, reporting and document templates ''' - ===<br /> * Terms of reference, workplan templates, monthly reporting discussion<br /> <br /> * Discussion notes:<br /> ** <br /> <br /> {{Motion<br /> |motion= <br /> |first= <br /> |second= <br /> |yes= <br /> |no= 0<br /> |abstain= 0<br /> |result= Carried<br /> }}<br /> <br /> === New Business===<br /> * <br /> <br /> * <br /> *<br /> <br /> === '''Board Strategic Planning Session - Jeremy''' (25 min)===<br /> * Retreat Planning (April)<br /> <br /> Updates<br /> <br /> <br /> * Discussion notes:<br /> ** Notes below from December 2017 Board Meeting<br /> <br /> Strategic Planning Session (March/April)<br /> <br /> What should the focus of the session be<br /> Dates?<br /> Agenda preparation/ad hoc committee<br /> <br /> * Discussion notes<br /> ** How much time? Is there a set agenda?<br /> ** Who is the facilitator? Can we request someone in particular?<br /> ** Like the idea of planning this , so we can focus on near term/this year items in our planning session in Nov<br /> ** <br /> ** <br /> ** Jeremy will inquire into dates, and time commitments<br /> <br /> * &lt;span style=&quot;background: lime;&quot;&gt;Action Items:&lt;/span&gt; '''Jeremy''' will inquire into dates, and time commitments for strategic planning sessions.<br /> <br /> == Adjournment ==<br /> {{Motion<br /> |motion=To adjourn the meeting at 8:47 pm.<br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2016-2017 Board minutes]]</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2018&diff=4209 2017-12-31T20:50:49Z

<p>Nancy.Milakovic: /* Board Retreat Planning Session and Board Strategic Planning Session - Nancy (25 min) */</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == EBC Board Meeting Minutes for January 2018 ==<br /> <br /> Board meetings are open to the EBC members and the public.<br /> <br /> * Location: ' room 113 Education South [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&amp;z=16&amp;c=&amp;campus=south_campus&amp;dirA=9305%20111%20avenue%2C%20edmonton&amp;dirB=Education%20Centre%20South%20(ED)&amp;dirAPos=&amp;dirBPos=53.523278%2C-113.523467&amp;travel=BICYCLING Education South], University of Alberta<br /> * Start Time: 6:30pm<br /> <br /> Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair:Jeremy<br /> * Minute-taker: Jasmine <br /> * Food by: TBA<br /> * Board attendance: <br /> * <br /> * Staff attendance: <br /> * Regrets: Michael C<br /> * Absent:<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Meeting called to order by at 6:47 pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: Monday Feb 12, 2018 6:30<br /> * Location: U of A<br /> * Chair: TBD<br /> * Minute-taker: TBD<br /> * Food by: TBD<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this January 8 agenda, the Dec 2017 minutes, and reports as presented below.<br /> |first= <br /> |second= <br /> |yes=<br /> |no= 0<br /> |abstain= 0<br /> |result= carried<br /> }}<br /> <br /> === President's Report - Jeremy ===<br /> * [https://docs.google.com/a/edmontonbikes.ca/document/d/1xdH_UJqn5tP5X_pc5I8qsAztzfeTtHb6L584d2ZDDS8 Presidents Report January 2018 ]<br /> <br /> === H.R. Committee Report - Nancy ===<br /> *H.R. Committee Report November 2017 https://docs.google.com/a/edmontonbikes.ca/document/d/1YyBNhVbUDYXvGg3fDIlxT4DxwIXmCak35BkDjBAXk4o/edit?usp=sharing<br /> <br /> === Treasurer's Report - Geoff ===<br /> *Treasurer's Report November 2017 https://docs.google.com/document/d/1OEN5qUMIBiv573bRW-rkFpV9m96W51XcvywXnMD8i0M/edit?ts=5a028fa9<br /> <br /> <br /> <br /> ----<br /> <br /> === '''New Business: ''' - ===<br /> * <br /> <br /> * Discussion notes:<br /> ** <br /> <br /> {{Motion<br /> |motion= <br /> |first= <br /> |second= <br /> |yes= <br /> |no= 0<br /> |abstain= 0<br /> |result= Carried<br /> }}<br /> <br /> === New Business===<br /> * <br /> <br /> * <br /> *<br /> <br /> === '''Board Strategic Planning Session - Jeremy''' (25 min)===<br /> * Retreat Planning (April)<br /> <br /> Updates<br /> <br /> <br /> * Discussion notes:<br /> ** Notes below from December 2017 Board Meeting<br /> <br /> Strategic Planning Session (March/April)<br /> <br /> What should the focus of the session be<br /> Dates?<br /> Agenda preparation/ad hoc committee<br /> <br /> * Discussion notes<br /> ** How much time? Is there a set agenda?<br /> ** Who is the facilitator? Can we request someone in particular?<br /> ** Like the idea of planning this , so we can focus on near term/this year items in our planning session in Nov<br /> ** <br /> ** <br /> ** Jeremy will inquire into dates, and time commitments<br /> <br /> * &lt;span style=&quot;background: lime;&quot;&gt;Action Items:&lt;/span&gt; '''Jeremy''' will inquire into dates, and time commitments for strategic planning sessions.<br /> <br /> == Adjournment ==<br /> {{Motion<br /> |motion=To adjourn the meeting at 8:47 pm.<br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2016-2017 Board minutes]]</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2018&diff=4208 2017-12-31T20:48:54Z

<p>Nancy.Milakovic: /* New Board Overview and Orientation Nancy (25 min) */</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == EBC Board Meeting Minutes for January 2018 ==<br /> <br /> Board meetings are open to the EBC members and the public.<br /> <br /> * Location: ' room 113 Education South [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&amp;z=16&amp;c=&amp;campus=south_campus&amp;dirA=9305%20111%20avenue%2C%20edmonton&amp;dirB=Education%20Centre%20South%20(ED)&amp;dirAPos=&amp;dirBPos=53.523278%2C-113.523467&amp;travel=BICYCLING Education South], University of Alberta<br /> * Start Time: 6:30pm<br /> <br /> Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair:Jeremy<br /> * Minute-taker: Jasmine <br /> * Food by: TBA<br /> * Board attendance: <br /> * <br /> * Staff attendance: <br /> * Regrets: Michael C<br /> * Absent:<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Meeting called to order by at 6:47 pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: Monday Feb 12, 2018 6:30<br /> * Location: U of A<br /> * Chair: TBD<br /> * Minute-taker: TBD<br /> * Food by: TBD<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this January 8 agenda, the Dec 2017 minutes, and reports as presented below.<br /> |first= <br /> |second= <br /> |yes=<br /> |no= 0<br /> |abstain= 0<br /> |result= carried<br /> }}<br /> <br /> === President's Report - Jeremy ===<br /> * [https://docs.google.com/a/edmontonbikes.ca/document/d/1xdH_UJqn5tP5X_pc5I8qsAztzfeTtHb6L584d2ZDDS8 Presidents Report January 2018 ]<br /> <br /> === H.R. Committee Report - Nancy ===<br /> *H.R. Committee Report November 2017 https://docs.google.com/a/edmontonbikes.ca/document/d/1YyBNhVbUDYXvGg3fDIlxT4DxwIXmCak35BkDjBAXk4o/edit?usp=sharing<br /> <br /> === Treasurer's Report - Geoff ===<br /> *Treasurer's Report November 2017 https://docs.google.com/document/d/1OEN5qUMIBiv573bRW-rkFpV9m96W51XcvywXnMD8i0M/edit?ts=5a028fa9<br /> <br /> <br /> <br /> ----<br /> <br /> === '''New Business: ''' - ===<br /> * <br /> <br /> * Discussion notes:<br /> ** <br /> <br /> {{Motion<br /> |motion= <br /> |first= <br /> |second= <br /> |yes= <br /> |no= 0<br /> |abstain= 0<br /> |result= Carried<br /> }}<br /> <br /> === New Business===<br /> * <br /> <br /> * <br /> *<br /> <br /> === '''Board Retreat Planning Session and Board Strategic Planning Session - Nancy''' (25 min)===<br /> * Retreat Planning (Nov)<br /> <br /> What should the focus of the Nov retreat be<br /> Dates?<br /> Agenda preparation/ad hoc committee<br /> <br /> <br /> * Discussion notes:<br /> ** Geoff: more focus on near term issues, finishing initiatives - less on blue sky/ grandious<br /> ** Nancy: consistent with discussion in HR committee<br /> ** Jonathon: prior to retreat can directors propose priorities and circulate <br /> ** Michael C: can we do that in 10 minutes here?<br /> <br /> * Ideas for priorities<br /> ** Review current initiatives - so we don't take on too many things<br /> ** Lease at bikeworks north coming up. Consolidation to one shop?<br /> ** Financial sustainability - how to bring in more money (fundraising, raise feeds<br /> ** Volunteer engagement<br /> ** Charitable status<br /> ** Rebranded - get it done, extract benefits<br /> ** Programming - getting people out to events<br /> ** Programming around accessibility - International students, new immigrants, newcomers; workshops, community outreach<br /> <br /> <br /> * Retreat<br /> ** discussed Friday evening, Sunday morning<br /> ** proposing Dec 8th, 10th and include a board meeting on the 10th<br /> <br /> Strategic Planning Session (March/April)<br /> <br /> What should the focus of the session be<br /> Dates?<br /> Agenda preparation/ad hoc committee<br /> <br /> * Discussion notes<br /> ** How much time? Is there a set agenda?<br /> ** Who is the facilitator? Can we request someone in particular?<br /> ** Like the idea of planning this , so we can focus on near term/this year items in our planning session in Nov<br /> ** discussion about what we'd need to do for charitable status , other organization in Hamilton didn't find they needed to change programming much<br /> ** should charitable status not be part of our initial meetings?<br /> ** charitable status is a means to an end <br /> ** what we want to do might be in initial meetings, how might be in spring meetings<br /> ** good idea to separate the operational from strategic planning<br /> ** Jeremy will inquire into dates, and time commitments<br /> <br /> * &lt;span style=&quot;background: lime;&quot;&gt;Action Items:&lt;/span&gt; '''Jeremy''' will inquire into dates, and time commitments for strategic planning sessions.<br /> <br /> == Adjournment ==<br /> {{Motion<br /> |motion=To adjourn the meeting at 8:47 pm.<br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2016-2017 Board minutes]]</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2018&diff=4207 2017-12-31T20:48:14Z

<p>Nancy.Milakovic: /* New Business: Appointment New Directors - Jonathan (15 min) */</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == EBC Board Meeting Minutes for January 2018 ==<br /> <br /> Board meetings are open to the EBC members and the public.<br /> <br /> * Location: ' room 113 Education South [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&amp;z=16&amp;c=&amp;campus=south_campus&amp;dirA=9305%20111%20avenue%2C%20edmonton&amp;dirB=Education%20Centre%20South%20(ED)&amp;dirAPos=&amp;dirBPos=53.523278%2C-113.523467&amp;travel=BICYCLING Education South], University of Alberta<br /> * Start Time: 6:30pm<br /> <br /> Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair:Jeremy<br /> * Minute-taker: Jasmine <br /> * Food by: TBA<br /> * Board attendance: <br /> * <br /> * Staff attendance: <br /> * Regrets: Michael C<br /> * Absent:<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Meeting called to order by at 6:47 pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: Monday Feb 12, 2018 6:30<br /> * Location: U of A<br /> * Chair: TBD<br /> * Minute-taker: TBD<br /> * Food by: TBD<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this January 8 agenda, the Dec 2017 minutes, and reports as presented below.<br /> |first= <br /> |second= <br /> |yes=<br /> |no= 0<br /> |abstain= 0<br /> |result= carried<br /> }}<br /> <br /> === President's Report - Jeremy ===<br /> * [https://docs.google.com/a/edmontonbikes.ca/document/d/1xdH_UJqn5tP5X_pc5I8qsAztzfeTtHb6L584d2ZDDS8 Presidents Report January 2018 ]<br /> <br /> === H.R. Committee Report - Nancy ===<br /> *H.R. Committee Report November 2017 https://docs.google.com/a/edmontonbikes.ca/document/d/1YyBNhVbUDYXvGg3fDIlxT4DxwIXmCak35BkDjBAXk4o/edit?usp=sharing<br /> <br /> === Treasurer's Report - Geoff ===<br /> *Treasurer's Report November 2017 https://docs.google.com/document/d/1OEN5qUMIBiv573bRW-rkFpV9m96W51XcvywXnMD8i0M/edit?ts=5a028fa9<br /> <br /> <br /> <br /> ----<br /> <br /> === '''New Business: ''' - ===<br /> * <br /> <br /> * Discussion notes:<br /> ** <br /> <br /> {{Motion<br /> |motion= <br /> |first= <br /> |second= <br /> |yes= <br /> |no= 0<br /> |abstain= 0<br /> |result= Carried<br /> }}<br /> <br /> === New Board Overview and Orientation Nancy (25 min)===<br /> * Overview of the Board<br /> <br /> Introduction of Board Members<br /> Review of Board Committees and work accomplished this year<br /> Discussion of Board Committees for this year<br /> <br /> * Orientation Plan for new board members<br /> <br /> Access to orientation manual<br /> Guided questions for review<br /> Specific one on one orientations<br /> Mentor assignments<br /> <br /> * Board Member Recruitment Plan<br /> <br /> === '''Board Retreat Planning Session and Board Strategic Planning Session - Nancy''' (25 min)===<br /> * Retreat Planning (Nov)<br /> <br /> What should the focus of the Nov retreat be<br /> Dates?<br /> Agenda preparation/ad hoc committee<br /> <br /> <br /> * Discussion notes:<br /> ** Geoff: more focus on near term issues, finishing initiatives - less on blue sky/ grandious<br /> ** Nancy: consistent with discussion in HR committee<br /> ** Jonathon: prior to retreat can directors propose priorities and circulate <br /> ** Michael C: can we do that in 10 minutes here?<br /> <br /> * Ideas for priorities<br /> ** Review current initiatives - so we don't take on too many things<br /> ** Lease at bikeworks north coming up. Consolidation to one shop?<br /> ** Financial sustainability - how to bring in more money (fundraising, raise feeds<br /> ** Volunteer engagement<br /> ** Charitable status<br /> ** Rebranded - get it done, extract benefits<br /> ** Programming - getting people out to events<br /> ** Programming around accessibility - International students, new immigrants, newcomers; workshops, community outreach<br /> <br /> <br /> * Retreat<br /> ** discussed Friday evening, Sunday morning<br /> ** proposing Dec 8th, 10th and include a board meeting on the 10th<br /> <br /> Strategic Planning Session (March/April)<br /> <br /> What should the focus of the session be<br /> Dates?<br /> Agenda preparation/ad hoc committee<br /> <br /> * Discussion notes<br /> ** How much time? Is there a set agenda?<br /> ** Who is the facilitator? Can we request someone in particular?<br /> ** Like the idea of planning this , so we can focus on near term/this year items in our planning session in Nov<br /> ** discussion about what we'd need to do for charitable status , other organization in Hamilton didn't find they needed to change programming much<br /> ** should charitable status not be part of our initial meetings?<br /> ** charitable status is a means to an end <br /> ** what we want to do might be in initial meetings, how might be in spring meetings<br /> ** good idea to separate the operational from strategic planning<br /> ** Jeremy will inquire into dates, and time commitments<br /> <br /> * &lt;span style=&quot;background: lime;&quot;&gt;Action Items:&lt;/span&gt; '''Jeremy''' will inquire into dates, and time commitments for strategic planning sessions.<br /> <br /> == Adjournment ==<br /> {{Motion<br /> |motion=To adjourn the meeting at 8:47 pm.<br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2016-2017 Board minutes]]</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2018&diff=4206 2017-12-31T20:46:40Z

<p>Nancy.Milakovic: /* President&#039;s Report - Jeremy */</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == EBC Board Meeting Minutes for January 2018 ==<br /> <br /> Board meetings are open to the EBC members and the public.<br /> <br /> * Location: ' room 113 Education South [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&amp;z=16&amp;c=&amp;campus=south_campus&amp;dirA=9305%20111%20avenue%2C%20edmonton&amp;dirB=Education%20Centre%20South%20(ED)&amp;dirAPos=&amp;dirBPos=53.523278%2C-113.523467&amp;travel=BICYCLING Education South], University of Alberta<br /> * Start Time: 6:30pm<br /> <br /> Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair:Jeremy<br /> * Minute-taker: Jasmine <br /> * Food by: TBA<br /> * Board attendance: <br /> * <br /> * Staff attendance: <br /> * Regrets: Michael C<br /> * Absent:<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Meeting called to order by at 6:47 pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: Monday Feb 12, 2018 6:30<br /> * Location: U of A<br /> * Chair: TBD<br /> * Minute-taker: TBD<br /> * Food by: TBD<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this January 8 agenda, the Dec 2017 minutes, and reports as presented below.<br /> |first= <br /> |second= <br /> |yes=<br /> |no= 0<br /> |abstain= 0<br /> |result= carried<br /> }}<br /> <br /> === President's Report - Jeremy ===<br /> * [https://docs.google.com/a/edmontonbikes.ca/document/d/1xdH_UJqn5tP5X_pc5I8qsAztzfeTtHb6L584d2ZDDS8 Presidents Report January 2018 ]<br /> <br /> === H.R. Committee Report - Nancy ===<br /> *H.R. Committee Report November 2017 https://docs.google.com/a/edmontonbikes.ca/document/d/1YyBNhVbUDYXvGg3fDIlxT4DxwIXmCak35BkDjBAXk4o/edit?usp=sharing<br /> <br /> === Treasurer's Report - Geoff ===<br /> *Treasurer's Report November 2017 https://docs.google.com/document/d/1OEN5qUMIBiv573bRW-rkFpV9m96W51XcvywXnMD8i0M/edit?ts=5a028fa9<br /> <br /> <br /> <br /> ----<br /> <br /> === '''New Business: Appointment New Directors''' - Jonathan (15 min)===<br /> * Helen Frost and Michael (Mike) Sacha<br /> * Nomination information is contained in the President's Report<br /> <br /> * Discussion notes:<br /> ** Hele and Michael introduced themselves, and spoke to why they are interested in becoming board members<br /> <br /> {{Motion<br /> |motion=Board appoint Helen Frost and Michael Sacha as directors <br /> |first= Geoff<br /> |second= Nancy<br /> |yes= 5<br /> |no= 0<br /> |abstain= 0<br /> |result= Carried<br /> }}<br /> <br /> === New Board Overview and Orientation Nancy (25 min)===<br /> * Overview of the Board<br /> <br /> Introduction of Board Members<br /> Review of Board Committees and work accomplished this year<br /> Discussion of Board Committees for this year<br /> <br /> * Orientation Plan for new board members<br /> <br /> Access to orientation manual<br /> Guided questions for review<br /> Specific one on one orientations<br /> Mentor assignments<br /> <br /> * Board Member Recruitment Plan<br /> <br /> === '''Board Retreat Planning Session and Board Strategic Planning Session - Nancy''' (25 min)===<br /> * Retreat Planning (Nov)<br /> <br /> What should the focus of the Nov retreat be<br /> Dates?<br /> Agenda preparation/ad hoc committee<br /> <br /> <br /> * Discussion notes:<br /> ** Geoff: more focus on near term issues, finishing initiatives - less on blue sky/ grandious<br /> ** Nancy: consistent with discussion in HR committee<br /> ** Jonathon: prior to retreat can directors propose priorities and circulate <br /> ** Michael C: can we do that in 10 minutes here?<br /> <br /> * Ideas for priorities<br /> ** Review current initiatives - so we don't take on too many things<br /> ** Lease at bikeworks north coming up. Consolidation to one shop?<br /> ** Financial sustainability - how to bring in more money (fundraising, raise feeds<br /> ** Volunteer engagement<br /> ** Charitable status<br /> ** Rebranded - get it done, extract benefits<br /> ** Programming - getting people out to events<br /> ** Programming around accessibility - International students, new immigrants, newcomers; workshops, community outreach<br /> <br /> <br /> * Retreat<br /> ** discussed Friday evening, Sunday morning<br /> ** proposing Dec 8th, 10th and include a board meeting on the 10th<br /> <br /> Strategic Planning Session (March/April)<br /> <br /> What should the focus of the session be<br /> Dates?<br /> Agenda preparation/ad hoc committee<br /> <br /> * Discussion notes<br /> ** How much time? Is there a set agenda?<br /> ** Who is the facilitator? Can we request someone in particular?<br /> ** Like the idea of planning this , so we can focus on near term/this year items in our planning session in Nov<br /> ** discussion about what we'd need to do for charitable status , other organization in Hamilton didn't find they needed to change programming much<br /> ** should charitable status not be part of our initial meetings?<br /> ** charitable status is a means to an end <br /> ** what we want to do might be in initial meetings, how might be in spring meetings<br /> ** good idea to separate the operational from strategic planning<br /> ** Jeremy will inquire into dates, and time commitments<br /> <br /> * &lt;span style=&quot;background: lime;&quot;&gt;Action Items:&lt;/span&gt; '''Jeremy''' will inquire into dates, and time commitments for strategic planning sessions.<br /> <br /> == Adjournment ==<br /> {{Motion<br /> |motion=To adjourn the meeting at 8:47 pm.<br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2016-2017 Board minutes]]</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2018&diff=4205 2017-12-31T20:44:10Z

<p>Nancy.Milakovic: /* Approval of Agenda, Minutes, Reports (5 min) */</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == EBC Board Meeting Minutes for January 2018 ==<br /> <br /> Board meetings are open to the EBC members and the public.<br /> <br /> * Location: ' room 113 Education South [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&amp;z=16&amp;c=&amp;campus=south_campus&amp;dirA=9305%20111%20avenue%2C%20edmonton&amp;dirB=Education%20Centre%20South%20(ED)&amp;dirAPos=&amp;dirBPos=53.523278%2C-113.523467&amp;travel=BICYCLING Education South], University of Alberta<br /> * Start Time: 6:30pm<br /> <br /> Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair:Jeremy<br /> * Minute-taker: Jasmine <br /> * Food by: TBA<br /> * Board attendance: <br /> * <br /> * Staff attendance: <br /> * Regrets: Michael C<br /> * Absent:<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Meeting called to order by at 6:47 pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: Monday Feb 12, 2018 6:30<br /> * Location: U of A<br /> * Chair: TBD<br /> * Minute-taker: TBD<br /> * Food by: TBD<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this January 8 agenda, the Dec 2017 minutes, and reports as presented below.<br /> |first= <br /> |second= <br /> |yes=<br /> |no= 0<br /> |abstain= 0<br /> |result= carried<br /> }}<br /> <br /> === President's Report - Jeremy ===<br /> *President's Report January 2018 https://docs.google.com/a/edmontonbikes.ca/document/d/1xdH_UJqn5tP5X_pc5I8qsAztzfeTtHb6L584d2ZDDS8/edit?usp=sharing<br /> <br /> === H.R. Committee Report - Nancy ===<br /> *H.R. Committee Report November 2017 https://docs.google.com/a/edmontonbikes.ca/document/d/1YyBNhVbUDYXvGg3fDIlxT4DxwIXmCak35BkDjBAXk4o/edit?usp=sharing<br /> <br /> === Treasurer's Report - Geoff ===<br /> *Treasurer's Report November 2017 https://docs.google.com/document/d/1OEN5qUMIBiv573bRW-rkFpV9m96W51XcvywXnMD8i0M/edit?ts=5a028fa9<br /> <br /> <br /> <br /> ----<br /> <br /> === '''New Business: Appointment New Directors''' - Jonathan (15 min)===<br /> * Helen Frost and Michael (Mike) Sacha<br /> * Nomination information is contained in the President's Report<br /> <br /> * Discussion notes:<br /> ** Hele and Michael introduced themselves, and spoke to why they are interested in becoming board members<br /> <br /> {{Motion<br /> |motion=Board appoint Helen Frost and Michael Sacha as directors <br /> |first= Geoff<br /> |second= Nancy<br /> |yes= 5<br /> |no= 0<br /> |abstain= 0<br /> |result= Carried<br /> }}<br /> <br /> === New Board Overview and Orientation Nancy (25 min)===<br /> * Overview of the Board<br /> <br /> Introduction of Board Members<br /> Review of Board Committees and work accomplished this year<br /> Discussion of Board Committees for this year<br /> <br /> * Orientation Plan for new board members<br /> <br /> Access to orientation manual<br /> Guided questions for review<br /> Specific one on one orientations<br /> Mentor assignments<br /> <br /> * Board Member Recruitment Plan<br /> <br /> === '''Board Retreat Planning Session and Board Strategic Planning Session - Nancy''' (25 min)===<br /> * Retreat Planning (Nov)<br /> <br /> What should the focus of the Nov retreat be<br /> Dates?<br /> Agenda preparation/ad hoc committee<br /> <br /> <br /> * Discussion notes:<br /> ** Geoff: more focus on near term issues, finishing initiatives - less on blue sky/ grandious<br /> ** Nancy: consistent with discussion in HR committee<br /> ** Jonathon: prior to retreat can directors propose priorities and circulate <br /> ** Michael C: can we do that in 10 minutes here?<br /> <br /> * Ideas for priorities<br /> ** Review current initiatives - so we don't take on too many things<br /> ** Lease at bikeworks north coming up. Consolidation to one shop?<br /> ** Financial sustainability - how to bring in more money (fundraising, raise feeds<br /> ** Volunteer engagement<br /> ** Charitable status<br /> ** Rebranded - get it done, extract benefits<br /> ** Programming - getting people out to events<br /> ** Programming around accessibility - International students, new immigrants, newcomers; workshops, community outreach<br /> <br /> <br /> * Retreat<br /> ** discussed Friday evening, Sunday morning<br /> ** proposing Dec 8th, 10th and include a board meeting on the 10th<br /> <br /> Strategic Planning Session (March/April)<br /> <br /> What should the focus of the session be<br /> Dates?<br /> Agenda preparation/ad hoc committee<br /> <br /> * Discussion notes<br /> ** How much time? Is there a set agenda?<br /> ** Who is the facilitator? Can we request someone in particular?<br /> ** Like the idea of planning this , so we can focus on near term/this year items in our planning session in Nov<br /> ** discussion about what we'd need to do for charitable status , other organization in Hamilton didn't find they needed to change programming much<br /> ** should charitable status not be part of our initial meetings?<br /> ** charitable status is a means to an end <br /> ** what we want to do might be in initial meetings, how might be in spring meetings<br /> ** good idea to separate the operational from strategic planning<br /> ** Jeremy will inquire into dates, and time commitments<br /> <br /> * &lt;span style=&quot;background: lime;&quot;&gt;Action Items:&lt;/span&gt; '''Jeremy''' will inquire into dates, and time commitments for strategic planning sessions.<br /> <br /> == Adjournment ==<br /> {{Motion<br /> |motion=To adjourn the meeting at 8:47 pm.<br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2016-2017 Board minutes]]</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2018&diff=4204 2017-12-31T20:39:12Z

<p>Nancy.Milakovic: /* Logistics for Next Meeting */</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == EBC Board Meeting Minutes for January 2018 ==<br /> <br /> Board meetings are open to the EBC members and the public.<br /> <br /> * Location: ' room 113 Education South [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&amp;z=16&amp;c=&amp;campus=south_campus&amp;dirA=9305%20111%20avenue%2C%20edmonton&amp;dirB=Education%20Centre%20South%20(ED)&amp;dirAPos=&amp;dirBPos=53.523278%2C-113.523467&amp;travel=BICYCLING Education South], University of Alberta<br /> * Start Time: 6:30pm<br /> <br /> Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair:Jeremy<br /> * Minute-taker: Jasmine <br /> * Food by: TBA<br /> * Board attendance: <br /> * <br /> * Staff attendance: <br /> * Regrets: Michael C<br /> * Absent:<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Meeting called to order by at 6:47 pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: Monday Feb 12, 2018 6:30<br /> * Location: U of A<br /> * Chair: TBD<br /> * Minute-taker: TBD<br /> * Food by: TBD<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this November 8 agenda, the October 2017 AGM minutes), and reports as presented below.<br /> |first= Michael C<br /> |second= Nancy<br /> |yes= 5<br /> |no= 0<br /> |abstain= 0<br /> |result= carried<br /> }}<br /> <br /> === President's Report - Jonathan ===<br /> *President's Report November 2017 https://docs.google.com/a/edmontonbikes.ca/document/d/1goE7AEHrY9PTwQUH7ZF0orkmkJ4i7rOuQiK95QMCuow/edit?usp=sharing<br /> <br /> === H.R. Committee Report - Nancy ===<br /> *H.R. Committee Report November 2017 https://docs.google.com/a/edmontonbikes.ca/document/d/1YyBNhVbUDYXvGg3fDIlxT4DxwIXmCak35BkDjBAXk4o/edit?usp=sharing<br /> <br /> === Treasurer's Report - Geoff ===<br /> *Treasurer's Report November 2017 https://docs.google.com/document/d/1OEN5qUMIBiv573bRW-rkFpV9m96W51XcvywXnMD8i0M/edit?ts=5a028fa9<br /> <br /> === AGM Minutes ===<br /> * October 2017<br /> * https://docs.google.com/a/edmontonbikes.ca/document/d/1o6viVz7KCkWld4H1kpROCi4R9gz01Zec0L1i2-pJGjI/edit?usp=sharing<br /> <br /> ----<br /> <br /> === '''New Business: Appointment New Directors''' - Jonathan (15 min)===<br /> * Helen Frost and Michael (Mike) Sacha<br /> * Nomination information is contained in the President's Report<br /> <br /> * Discussion notes:<br /> ** Hele and Michael introduced themselves, and spoke to why they are interested in becoming board members<br /> <br /> {{Motion<br /> |motion=Board appoint Helen Frost and Michael Sacha as directors <br /> |first= Geoff<br /> |second= Nancy<br /> |yes= 5<br /> |no= 0<br /> |abstain= 0<br /> |result= Carried<br /> }}<br /> <br /> === New Board Overview and Orientation Nancy (25 min)===<br /> * Overview of the Board<br /> <br /> Introduction of Board Members<br /> Review of Board Committees and work accomplished this year<br /> Discussion of Board Committees for this year<br /> <br /> * Orientation Plan for new board members<br /> <br /> Access to orientation manual<br /> Guided questions for review<br /> Specific one on one orientations<br /> Mentor assignments<br /> <br /> * Board Member Recruitment Plan<br /> <br /> === '''Board Retreat Planning Session and Board Strategic Planning Session - Nancy''' (25 min)===<br /> * Retreat Planning (Nov)<br /> <br /> What should the focus of the Nov retreat be<br /> Dates?<br /> Agenda preparation/ad hoc committee<br /> <br /> <br /> * Discussion notes:<br /> ** Geoff: more focus on near term issues, finishing initiatives - less on blue sky/ grandious<br /> ** Nancy: consistent with discussion in HR committee<br /> ** Jonathon: prior to retreat can directors propose priorities and circulate <br /> ** Michael C: can we do that in 10 minutes here?<br /> <br /> * Ideas for priorities<br /> ** Review current initiatives - so we don't take on too many things<br /> ** Lease at bikeworks north coming up. Consolidation to one shop?<br /> ** Financial sustainability - how to bring in more money (fundraising, raise feeds<br /> ** Volunteer engagement<br /> ** Charitable status<br /> ** Rebranded - get it done, extract benefits<br /> ** Programming - getting people out to events<br /> ** Programming around accessibility - International students, new immigrants, newcomers; workshops, community outreach<br /> <br /> <br /> * Retreat<br /> ** discussed Friday evening, Sunday morning<br /> ** proposing Dec 8th, 10th and include a board meeting on the 10th<br /> <br /> Strategic Planning Session (March/April)<br /> <br /> What should the focus of the session be<br /> Dates?<br /> Agenda preparation/ad hoc committee<br /> <br /> * Discussion notes<br /> ** How much time? Is there a set agenda?<br /> ** Who is the facilitator? Can we request someone in particular?<br /> ** Like the idea of planning this , so we can focus on near term/this year items in our planning session in Nov<br /> ** discussion about what we'd need to do for charitable status , other organization in Hamilton didn't find they needed to change programming much<br /> ** should charitable status not be part of our initial meetings?<br /> ** charitable status is a means to an end <br /> ** what we want to do might be in initial meetings, how might be in spring meetings<br /> ** good idea to separate the operational from strategic planning<br /> ** Jeremy will inquire into dates, and time commitments<br /> <br /> * &lt;span style=&quot;background: lime;&quot;&gt;Action Items:&lt;/span&gt; '''Jeremy''' will inquire into dates, and time commitments for strategic planning sessions.<br /> <br /> == Adjournment ==<br /> {{Motion<br /> |motion=To adjourn the meeting at 8:47 pm.<br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2016-2017 Board minutes]]</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2018&diff=4203 2017-12-31T20:37:33Z

<p>Nancy.Milakovic: /* Attendance */</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == EBC Board Meeting Minutes for January 2018 ==<br /> <br /> Board meetings are open to the EBC members and the public.<br /> <br /> * Location: ' room 113 Education South [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&amp;z=16&amp;c=&amp;campus=south_campus&amp;dirA=9305%20111%20avenue%2C%20edmonton&amp;dirB=Education%20Centre%20South%20(ED)&amp;dirAPos=&amp;dirBPos=53.523278%2C-113.523467&amp;travel=BICYCLING Education South], University of Alberta<br /> * Start Time: 6:30pm<br /> <br /> Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair:Jeremy<br /> * Minute-taker: Jasmine <br /> * Food by: TBA<br /> * Board attendance: <br /> * <br /> * Staff attendance: <br /> * Regrets: Michael C<br /> * Absent:<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Meeting called to order by at 6:47 pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: Fri Dec 8th evening 6:30-9:30, and Sun Dec 10th morning 10:00-2:00<br /> * Location: NAIT (Nancy will arrange)<br /> * Chair: TBD<br /> * Minute-taker: TBD<br /> * Food by: TBD<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this November 8 agenda, the October 2017 AGM minutes), and reports as presented below.<br /> |first= Michael C<br /> |second= Nancy<br /> |yes= 5<br /> |no= 0<br /> |abstain= 0<br /> |result= carried<br /> }}<br /> <br /> === President's Report - Jonathan ===<br /> *President's Report November 2017 https://docs.google.com/a/edmontonbikes.ca/document/d/1goE7AEHrY9PTwQUH7ZF0orkmkJ4i7rOuQiK95QMCuow/edit?usp=sharing<br /> <br /> === H.R. Committee Report - Nancy ===<br /> *H.R. Committee Report November 2017 https://docs.google.com/a/edmontonbikes.ca/document/d/1YyBNhVbUDYXvGg3fDIlxT4DxwIXmCak35BkDjBAXk4o/edit?usp=sharing<br /> <br /> === Treasurer's Report - Geoff ===<br /> *Treasurer's Report November 2017 https://docs.google.com/document/d/1OEN5qUMIBiv573bRW-rkFpV9m96W51XcvywXnMD8i0M/edit?ts=5a028fa9<br /> <br /> === AGM Minutes ===<br /> * October 2017<br /> * https://docs.google.com/a/edmontonbikes.ca/document/d/1o6viVz7KCkWld4H1kpROCi4R9gz01Zec0L1i2-pJGjI/edit?usp=sharing<br /> <br /> ----<br /> <br /> === '''New Business: Appointment New Directors''' - Jonathan (15 min)===<br /> * Helen Frost and Michael (Mike) Sacha<br /> * Nomination information is contained in the President's Report<br /> <br /> * Discussion notes:<br /> ** Hele and Michael introduced themselves, and spoke to why they are interested in becoming board members<br /> <br /> {{Motion<br /> |motion=Board appoint Helen Frost and Michael Sacha as directors <br /> |first= Geoff<br /> |second= Nancy<br /> |yes= 5<br /> |no= 0<br /> |abstain= 0<br /> |result= Carried<br /> }}<br /> <br /> === New Board Overview and Orientation Nancy (25 min)===<br /> * Overview of the Board<br /> <br /> Introduction of Board Members<br /> Review of Board Committees and work accomplished this year<br /> Discussion of Board Committees for this year<br /> <br /> * Orientation Plan for new board members<br /> <br /> Access to orientation manual<br /> Guided questions for review<br /> Specific one on one orientations<br /> Mentor assignments<br /> <br /> * Board Member Recruitment Plan<br /> <br /> === '''Board Retreat Planning Session and Board Strategic Planning Session - Nancy''' (25 min)===<br /> * Retreat Planning (Nov)<br /> <br /> What should the focus of the Nov retreat be<br /> Dates?<br /> Agenda preparation/ad hoc committee<br /> <br /> <br /> * Discussion notes:<br /> ** Geoff: more focus on near term issues, finishing initiatives - less on blue sky/ grandious<br /> ** Nancy: consistent with discussion in HR committee<br /> ** Jonathon: prior to retreat can directors propose priorities and circulate <br /> ** Michael C: can we do that in 10 minutes here?<br /> <br /> * Ideas for priorities<br /> ** Review current initiatives - so we don't take on too many things<br /> ** Lease at bikeworks north coming up. Consolidation to one shop?<br /> ** Financial sustainability - how to bring in more money (fundraising, raise feeds<br /> ** Volunteer engagement<br /> ** Charitable status<br /> ** Rebranded - get it done, extract benefits<br /> ** Programming - getting people out to events<br /> ** Programming around accessibility - International students, new immigrants, newcomers; workshops, community outreach<br /> <br /> <br /> * Retreat<br /> ** discussed Friday evening, Sunday morning<br /> ** proposing Dec 8th, 10th and include a board meeting on the 10th<br /> <br /> Strategic Planning Session (March/April)<br /> <br /> What should the focus of the session be<br /> Dates?<br /> Agenda preparation/ad hoc committee<br /> <br /> * Discussion notes<br /> ** How much time? Is there a set agenda?<br /> ** Who is the facilitator? Can we request someone in particular?<br /> ** Like the idea of planning this , so we can focus on near term/this year items in our planning session in Nov<br /> ** discussion about what we'd need to do for charitable status , other organization in Hamilton didn't find they needed to change programming much<br /> ** should charitable status not be part of our initial meetings?<br /> ** charitable status is a means to an end <br /> ** what we want to do might be in initial meetings, how might be in spring meetings<br /> ** good idea to separate the operational from strategic planning<br /> ** Jeremy will inquire into dates, and time commitments<br /> <br /> * &lt;span style=&quot;background: lime;&quot;&gt;Action Items:&lt;/span&gt; '''Jeremy''' will inquire into dates, and time commitments for strategic planning sessions.<br /> <br /> == Adjournment ==<br /> {{Motion<br /> |motion=To adjourn the meeting at 8:47 pm.<br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2016-2017 Board minutes]]</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2018&diff=4202 2017-12-31T20:36:17Z

<p>Nancy.Milakovic: /* EBC Board Meeting Minutes for January 2018 */</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == EBC Board Meeting Minutes for January 2018 ==<br /> <br /> Board meetings are open to the EBC members and the public.<br /> <br /> * Location: ' room 113 Education South [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&amp;z=16&amp;c=&amp;campus=south_campus&amp;dirA=9305%20111%20avenue%2C%20edmonton&amp;dirB=Education%20Centre%20South%20(ED)&amp;dirAPos=&amp;dirBPos=53.523278%2C-113.523467&amp;travel=BICYCLING Education South], University of Alberta<br /> * Start Time: 6:30pm<br /> <br /> Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair:Jonathan<br /> * Minute-taker: Geoff <br /> * Food by: Nancy<br /> * Board attendance: Jonathon, Nancy, Michael C, Jeremy, Geoff, Jasmine<br /> * Newly Elected Board Members: Kabir Nadkarni<br /> * Staff attendance: Chris, Carly<br /> * Regrets: Derek, Mike P<br /> * Absent: Adrian P, Daniel T, Ali Charkeih<br /> * Guests:Michael Sacha, Helen Frost<br /> <br /> == Call to Order ==<br /> * Meeting called to order by at 6:47 pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: Fri Dec 8th evening 6:30-9:30, and Sun Dec 10th morning 10:00-2:00<br /> * Location: NAIT (Nancy will arrange)<br /> * Chair: TBD<br /> * Minute-taker: TBD<br /> * Food by: TBD<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this November 8 agenda, the October 2017 AGM minutes), and reports as presented below.<br /> |first= Michael C<br /> |second= Nancy<br /> |yes= 5<br /> |no= 0<br /> |abstain= 0<br /> |result= carried<br /> }}<br /> <br /> === President's Report - Jonathan ===<br /> *President's Report November 2017 https://docs.google.com/a/edmontonbikes.ca/document/d/1goE7AEHrY9PTwQUH7ZF0orkmkJ4i7rOuQiK95QMCuow/edit?usp=sharing<br /> <br /> === H.R. Committee Report - Nancy ===<br /> *H.R. Committee Report November 2017 https://docs.google.com/a/edmontonbikes.ca/document/d/1YyBNhVbUDYXvGg3fDIlxT4DxwIXmCak35BkDjBAXk4o/edit?usp=sharing<br /> <br /> === Treasurer's Report - Geoff ===<br /> *Treasurer's Report November 2017 https://docs.google.com/document/d/1OEN5qUMIBiv573bRW-rkFpV9m96W51XcvywXnMD8i0M/edit?ts=5a028fa9<br /> <br /> === AGM Minutes ===<br /> * October 2017<br /> * https://docs.google.com/a/edmontonbikes.ca/document/d/1o6viVz7KCkWld4H1kpROCi4R9gz01Zec0L1i2-pJGjI/edit?usp=sharing<br /> <br /> ----<br /> <br /> === '''New Business: Appointment New Directors''' - Jonathan (15 min)===<br /> * Helen Frost and Michael (Mike) Sacha<br /> * Nomination information is contained in the President's Report<br /> <br /> * Discussion notes:<br /> ** Hele and Michael introduced themselves, and spoke to why they are interested in becoming board members<br /> <br /> {{Motion<br /> |motion=Board appoint Helen Frost and Michael Sacha as directors <br /> |first= Geoff<br /> |second= Nancy<br /> |yes= 5<br /> |no= 0<br /> |abstain= 0<br /> |result= Carried<br /> }}<br /> <br /> === New Board Overview and Orientation Nancy (25 min)===<br /> * Overview of the Board<br /> <br /> Introduction of Board Members<br /> Review of Board Committees and work accomplished this year<br /> Discussion of Board Committees for this year<br /> <br /> * Orientation Plan for new board members<br /> <br /> Access to orientation manual<br /> Guided questions for review<br /> Specific one on one orientations<br /> Mentor assignments<br /> <br /> * Board Member Recruitment Plan<br /> <br /> === '''Board Retreat Planning Session and Board Strategic Planning Session - Nancy''' (25 min)===<br /> * Retreat Planning (Nov)<br /> <br /> What should the focus of the Nov retreat be<br /> Dates?<br /> Agenda preparation/ad hoc committee<br /> <br /> <br /> * Discussion notes:<br /> ** Geoff: more focus on near term issues, finishing initiatives - less on blue sky/ grandious<br /> ** Nancy: consistent with discussion in HR committee<br /> ** Jonathon: prior to retreat can directors propose priorities and circulate <br /> ** Michael C: can we do that in 10 minutes here?<br /> <br /> * Ideas for priorities<br /> ** Review current initiatives - so we don't take on too many things<br /> ** Lease at bikeworks north coming up. Consolidation to one shop?<br /> ** Financial sustainability - how to bring in more money (fundraising, raise feeds<br /> ** Volunteer engagement<br /> ** Charitable status<br /> ** Rebranded - get it done, extract benefits<br /> ** Programming - getting people out to events<br /> ** Programming around accessibility - International students, new immigrants, newcomers; workshops, community outreach<br /> <br /> <br /> * Retreat<br /> ** discussed Friday evening, Sunday morning<br /> ** proposing Dec 8th, 10th and include a board meeting on the 10th<br /> <br /> Strategic Planning Session (March/April)<br /> <br /> What should the focus of the session be<br /> Dates?<br /> Agenda preparation/ad hoc committee<br /> <br /> * Discussion notes<br /> ** How much time? Is there a set agenda?<br /> ** Who is the facilitator? Can we request someone in particular?<br /> ** Like the idea of planning this , so we can focus on near term/this year items in our planning session in Nov<br /> ** discussion about what we'd need to do for charitable status , other organization in Hamilton didn't find they needed to change programming much<br /> ** should charitable status not be part of our initial meetings?<br /> ** charitable status is a means to an end <br /> ** what we want to do might be in initial meetings, how might be in spring meetings<br /> ** good idea to separate the operational from strategic planning<br /> ** Jeremy will inquire into dates, and time commitments<br /> <br /> * &lt;span style=&quot;background: lime;&quot;&gt;Action Items:&lt;/span&gt; '''Jeremy''' will inquire into dates, and time commitments for strategic planning sessions.<br /> <br /> == Adjournment ==<br /> {{Motion<br /> |motion=To adjourn the meeting at 8:47 pm.<br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2016-2017 Board minutes]]</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2018&diff=4201 2017-12-31T20:35:47Z

<p>Nancy.Milakovic: /* EBC Board Meeting Minutes for November 2017 */</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == EBC Board Meeting Minutes for January 2018 ==<br /> <br /> Board meetings are open to the EBC members and the public.<br /> <br /> * Location: ' room 113 Eduction South [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&amp;z=16&amp;c=&amp;campus=south_campus&amp;dirA=9305%20111%20avenue%2C%20edmonton&amp;dirB=Education%20Centre%20South%20(ED)&amp;dirAPos=&amp;dirBPos=53.523278%2C-113.523467&amp;travel=BICYCLING Education South], University of Alberta<br /> * Start Time: 6:30pm<br /> <br /> Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair:Jonathan<br /> * Minute-taker: Geoff <br /> * Food by: Nancy<br /> * Board attendance: Jonathon, Nancy, Michael C, Jeremy, Geoff, Jasmine<br /> * Newly Elected Board Members: Kabir Nadkarni<br /> * Staff attendance: Chris, Carly<br /> * Regrets: Derek, Mike P<br /> * Absent: Adrian P, Daniel T, Ali Charkeih<br /> * Guests:Michael Sacha, Helen Frost<br /> <br /> == Call to Order ==<br /> * Meeting called to order by at 6:47 pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: Fri Dec 8th evening 6:30-9:30, and Sun Dec 10th morning 10:00-2:00<br /> * Location: NAIT (Nancy will arrange)<br /> * Chair: TBD<br /> * Minute-taker: TBD<br /> * Food by: TBD<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this November 8 agenda, the October 2017 AGM minutes), and reports as presented below.<br /> |first= Michael C<br /> |second= Nancy<br /> |yes= 5<br /> |no= 0<br /> |abstain= 0<br /> |result= carried<br /> }}<br /> <br /> === President's Report - Jonathan ===<br /> *President's Report November 2017 https://docs.google.com/a/edmontonbikes.ca/document/d/1goE7AEHrY9PTwQUH7ZF0orkmkJ4i7rOuQiK95QMCuow/edit?usp=sharing<br /> <br /> === H.R. Committee Report - Nancy ===<br /> *H.R. Committee Report November 2017 https://docs.google.com/a/edmontonbikes.ca/document/d/1YyBNhVbUDYXvGg3fDIlxT4DxwIXmCak35BkDjBAXk4o/edit?usp=sharing<br /> <br /> === Treasurer's Report - Geoff ===<br /> *Treasurer's Report November 2017 https://docs.google.com/document/d/1OEN5qUMIBiv573bRW-rkFpV9m96W51XcvywXnMD8i0M/edit?ts=5a028fa9<br /> <br /> === AGM Minutes ===<br /> * October 2017<br /> * https://docs.google.com/a/edmontonbikes.ca/document/d/1o6viVz7KCkWld4H1kpROCi4R9gz01Zec0L1i2-pJGjI/edit?usp=sharing<br /> <br /> ----<br /> <br /> === '''New Business: Appointment New Directors''' - Jonathan (15 min)===<br /> * Helen Frost and Michael (Mike) Sacha<br /> * Nomination information is contained in the President's Report<br /> <br /> * Discussion notes:<br /> ** Hele and Michael introduced themselves, and spoke to why they are interested in becoming board members<br /> <br /> {{Motion<br /> |motion=Board appoint Helen Frost and Michael Sacha as directors <br /> |first= Geoff<br /> |second= Nancy<br /> |yes= 5<br /> |no= 0<br /> |abstain= 0<br /> |result= Carried<br /> }}<br /> <br /> === New Board Overview and Orientation Nancy (25 min)===<br /> * Overview of the Board<br /> <br /> Introduction of Board Members<br /> Review of Board Committees and work accomplished this year<br /> Discussion of Board Committees for this year<br /> <br /> * Orientation Plan for new board members<br /> <br /> Access to orientation manual<br /> Guided questions for review<br /> Specific one on one orientations<br /> Mentor assignments<br /> <br /> * Board Member Recruitment Plan<br /> <br /> === '''Board Retreat Planning Session and Board Strategic Planning Session - Nancy''' (25 min)===<br /> * Retreat Planning (Nov)<br /> <br /> What should the focus of the Nov retreat be<br /> Dates?<br /> Agenda preparation/ad hoc committee<br /> <br /> <br /> * Discussion notes:<br /> ** Geoff: more focus on near term issues, finishing initiatives - less on blue sky/ grandious<br /> ** Nancy: consistent with discussion in HR committee<br /> ** Jonathon: prior to retreat can directors propose priorities and circulate <br /> ** Michael C: can we do that in 10 minutes here?<br /> <br /> * Ideas for priorities<br /> ** Review current initiatives - so we don't take on too many things<br /> ** Lease at bikeworks north coming up. Consolidation to one shop?<br /> ** Financial sustainability - how to bring in more money (fundraising, raise feeds<br /> ** Volunteer engagement<br /> ** Charitable status<br /> ** Rebranded - get it done, extract benefits<br /> ** Programming - getting people out to events<br /> ** Programming around accessibility - International students, new immigrants, newcomers; workshops, community outreach<br /> <br /> <br /> * Retreat<br /> ** discussed Friday evening, Sunday morning<br /> ** proposing Dec 8th, 10th and include a board meeting on the 10th<br /> <br /> Strategic Planning Session (March/April)<br /> <br /> What should the focus of the session be<br /> Dates?<br /> Agenda preparation/ad hoc committee<br /> <br /> * Discussion notes<br /> ** How much time? Is there a set agenda?<br /> ** Who is the facilitator? Can we request someone in particular?<br /> ** Like the idea of planning this , so we can focus on near term/this year items in our planning session in Nov<br /> ** discussion about what we'd need to do for charitable status , other organization in Hamilton didn't find they needed to change programming much<br /> ** should charitable status not be part of our initial meetings?<br /> ** charitable status is a means to an end <br /> ** what we want to do might be in initial meetings, how might be in spring meetings<br /> ** good idea to separate the operational from strategic planning<br /> ** Jeremy will inquire into dates, and time commitments<br /> <br /> * &lt;span style=&quot;background: lime;&quot;&gt;Action Items:&lt;/span&gt; '''Jeremy''' will inquire into dates, and time commitments for strategic planning sessions.<br /> <br /> == Adjournment ==<br /> {{Motion<br /> |motion=To adjourn the meeting at 8:47 pm.<br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2016-2017 Board minutes]]</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2018&diff=4200 2017-12-31T20:33:49Z

<p>Nancy.Milakovic: Created page with &quot;&#039;&#039;&#039;&#039;&#039;These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.&#039;&#039;&#039;&#039;&#039; == EBC Board Meeting Minutes for November 2017 == Boa...&quot;</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == EBC Board Meeting Minutes for November 2017 ==<br /> <br /> Board meetings are open to the EBC members and the public.<br /> <br /> * Location: '''NOTE ROOM CHANGE''' to room 327 [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&amp;z=16&amp;c=&amp;campus=south_campus&amp;dirA=9305%20111%20avenue%2C%20edmonton&amp;dirB=Education%20Centre%20South%20(ED)&amp;dirAPos=&amp;dirBPos=53.523278%2C-113.523467&amp;travel=BICYCLING Education South], University of Alberta<br /> * Start Time: 6:30pm<br /> <br /> Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair:Jonathan<br /> * Minute-taker: Geoff <br /> * Food by: Nancy<br /> * Board attendance: Jonathon, Nancy, Michael C, Jeremy, Geoff, Jasmine<br /> * Newly Elected Board Members: Kabir Nadkarni<br /> * Staff attendance: Chris, Carly<br /> * Regrets: Derek, Mike P<br /> * Absent: Adrian P, Daniel T, Ali Charkeih<br /> * Guests:Michael Sacha, Helen Frost<br /> <br /> == Call to Order ==<br /> * Meeting called to order by at 6:47 pm.<br /> <br /> == Logistics for Next Meeting ==<br /> * Date: Fri Dec 8th evening 6:30-9:30, and Sun Dec 10th morning 10:00-2:00<br /> * Location: NAIT (Nancy will arrange)<br /> * Chair: TBD<br /> * Minute-taker: TBD<br /> * Food by: TBD<br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion=To approve this November 8 agenda, the October 2017 AGM minutes), and reports as presented below.<br /> |first= Michael C<br /> |second= Nancy<br /> |yes= 5<br /> |no= 0<br /> |abstain= 0<br /> |result= carried<br /> }}<br /> <br /> === President's Report - Jonathan ===<br /> *President's Report November 2017 https://docs.google.com/a/edmontonbikes.ca/document/d/1goE7AEHrY9PTwQUH7ZF0orkmkJ4i7rOuQiK95QMCuow/edit?usp=sharing<br /> <br /> === H.R. Committee Report - Nancy ===<br /> *H.R. Committee Report November 2017 https://docs.google.com/a/edmontonbikes.ca/document/d/1YyBNhVbUDYXvGg3fDIlxT4DxwIXmCak35BkDjBAXk4o/edit?usp=sharing<br /> <br /> === Treasurer's Report - Geoff ===<br /> *Treasurer's Report November 2017 https://docs.google.com/document/d/1OEN5qUMIBiv573bRW-rkFpV9m96W51XcvywXnMD8i0M/edit?ts=5a028fa9<br /> <br /> === AGM Minutes ===<br /> * October 2017<br /> * https://docs.google.com/a/edmontonbikes.ca/document/d/1o6viVz7KCkWld4H1kpROCi4R9gz01Zec0L1i2-pJGjI/edit?usp=sharing<br /> <br /> ----<br /> <br /> === '''New Business: Appointment New Directors''' - Jonathan (15 min)===<br /> * Helen Frost and Michael (Mike) Sacha<br /> * Nomination information is contained in the President's Report<br /> <br /> * Discussion notes:<br /> ** Hele and Michael introduced themselves, and spoke to why they are interested in becoming board members<br /> <br /> {{Motion<br /> |motion=Board appoint Helen Frost and Michael Sacha as directors <br /> |first= Geoff<br /> |second= Nancy<br /> |yes= 5<br /> |no= 0<br /> |abstain= 0<br /> |result= Carried<br /> }}<br /> <br /> === New Board Overview and Orientation Nancy (25 min)===<br /> * Overview of the Board<br /> <br /> Introduction of Board Members<br /> Review of Board Committees and work accomplished this year<br /> Discussion of Board Committees for this year<br /> <br /> * Orientation Plan for new board members<br /> <br /> Access to orientation manual<br /> Guided questions for review<br /> Specific one on one orientations<br /> Mentor assignments<br /> <br /> * Board Member Recruitment Plan<br /> <br /> === '''Board Retreat Planning Session and Board Strategic Planning Session - Nancy''' (25 min)===<br /> * Retreat Planning (Nov)<br /> <br /> What should the focus of the Nov retreat be<br /> Dates?<br /> Agenda preparation/ad hoc committee<br /> <br /> <br /> * Discussion notes:<br /> ** Geoff: more focus on near term issues, finishing initiatives - less on blue sky/ grandious<br /> ** Nancy: consistent with discussion in HR committee<br /> ** Jonathon: prior to retreat can directors propose priorities and circulate <br /> ** Michael C: can we do that in 10 minutes here?<br /> <br /> * Ideas for priorities<br /> ** Review current initiatives - so we don't take on too many things<br /> ** Lease at bikeworks north coming up. Consolidation to one shop?<br /> ** Financial sustainability - how to bring in more money (fundraising, raise feeds<br /> ** Volunteer engagement<br /> ** Charitable status<br /> ** Rebranded - get it done, extract benefits<br /> ** Programming - getting people out to events<br /> ** Programming around accessibility - International students, new immigrants, newcomers; workshops, community outreach<br /> <br /> <br /> * Retreat<br /> ** discussed Friday evening, Sunday morning<br /> ** proposing Dec 8th, 10th and include a board meeting on the 10th<br /> <br /> Strategic Planning Session (March/April)<br /> <br /> What should the focus of the session be<br /> Dates?<br /> Agenda preparation/ad hoc committee<br /> <br /> * Discussion notes<br /> ** How much time? Is there a set agenda?<br /> ** Who is the facilitator? Can we request someone in particular?<br /> ** Like the idea of planning this , so we can focus on near term/this year items in our planning session in Nov<br /> ** discussion about what we'd need to do for charitable status , other organization in Hamilton didn't find they needed to change programming much<br /> ** should charitable status not be part of our initial meetings?<br /> ** charitable status is a means to an end <br /> ** what we want to do might be in initial meetings, how might be in spring meetings<br /> ** good idea to separate the operational from strategic planning<br /> ** Jeremy will inquire into dates, and time commitments<br /> <br /> * &lt;span style=&quot;background: lime;&quot;&gt;Action Items:&lt;/span&gt; '''Jeremy''' will inquire into dates, and time commitments for strategic planning sessions.<br /> <br /> == Adjournment ==<br /> {{Motion<br /> |motion=To adjourn the meeting at 8:47 pm.<br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2016-2017 Board minutes]]</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Human_Resources_Committee&diff=4199 2017-12-30T20:29:22Z

<p>Nancy.Milakovic: /* Meetings */</p> <hr /> <div>= Topics of focus =<br /> *Write HR Policy and Procedures<br /> *Hiring of Executive Director and other staff in conjunction with Executive Director<br /> *Staff/volunteer orientation<br /> *Staff/volunteer development<br /> *Staff/volunteer engagement<br /> *Performance review and goal setting for staff and board<br /> *Vacation<br /> *Grievance resolution<br /> *Maintaining an active record of performance and performance management for staff and board<br /> *Succession planning and separation<br /> *Medical benefits, Workers Compensation Claims<br /> *Staff Liaison Position<br /> <br /> = Terms of Reference= <br /> <br /> == General Purpose ==<br /> To create a standing relationship with EBC staff and ensure the board’s role as an employer is thoughtful, efficient, transparent and constructive.<br /> <br /> == Key Duties and Responsibilities ==<br /> <br /> == Level of Authority ==<br /> *Is the committee's work public-facing? No<br /> *What authority does the committee have to make decisions involving cash? Limits, thresholds? None<br /> *What powers regarding privacy, security? The HR committee will create and maintain confidential staff files. They will be made available to members of the Executive Committee. Contents of HR files will be shared with the other members of the board with explicit reason only (Ex., hiring, firing, contract review). <br /> *Access to member information? No<br /> *Can the committee enter into contracts (verbal included) on behalf of EBC? Yes<br /> **What kind? HR Committee is responsible for hiring the ED and plays a partnering role in hiring additional staff with the ED.<br /> **Board approval required? Yes.<br /> <br /> === Reporting Relationship ===<br /> *Who will submit reports? Minute-taker at committee meetings. This role rotates.<br /> *How often will reports be made? Reports will be written when an HR decision is pending or a proposal is made. <br /> *When will they be submitted? They will be submitted to the board 48 hour prior to a board meeting.<br /> <br /> == Composition and Appointments ==<br /> *How will the chair be nominated? Part of Vice Presidents duties<br /> *Who should be ex officio members? President.<br /> *How will members be selected? Members will volunteer and must be board members.<br /> *Can the chair appoint members? No.<br /> *How many members should there be? A minimum of 2 and maximum of 4 members, excluding VP and President.<br /> <br /> == Meetings ==<br /> *How frequently will the committee meet, at minimum? Internal committee meetings will take place once a month. <br /> *What meeting process will be used? (eg. Robert's Rules, Rusty's Rules) Consensus.<br /> *What decision making style will be used? (eg. Majority (51%) vote, 75% majority vote, consensus, etc) Consensus.<br /> *Current members (January 2018): Nancy M (VP-Chair), Mike Pybus, Jasmine F, Mike Sasha, Jeremy(ex-officio)<br /> <br /> == Resources ==<br /> <br /> === Financial ===<br /> *How much money, and over what time period, will the committee need to complete its goals? None<br /> <br /> === People ===<br /> *How many volunteers will be needed? Minimum of 2 and maximum of 4 board members.<br /> *How many hours of volunteer time? Minimum 4 hours of volunteer time per month.<br /> *What kind of paid staff time is needed? On request<br /> *Are paid staff required for meetings? On request<br /> <br /> <br /> == Specific Annual Objectives 2018 ==<br /> *Creation of OHS Program -ongoing into 2018<br /> *Reorganization of Staff roles and responsibilities-ongoing- Administrative Committee leading this initiative<br /> *Examination of volunteer retention/engagement/appreciation strategies<br /> <br /> <br /> ==Completed Projects (2017- current)==<br /> *Creation of a board development plan (recruitment, orientation/training, evaluation)-completed 2017<br /> <br /> == Review and Evaluation Process ==<br /> *Evaluation survey by self, board, staff was completed in 2017. Ongoing yearly evaluations will be completed hereafter.<br /> <br /> == Approval Date and Review Date ==<br /> <br /> <br /> {| width=&quot;100%&quot;<br /> |-<br /> | style=&quot;height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:50%&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> | valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#fcf0f4;&quot; |<br /> &lt;div style=&quot;margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;Date Approved, Revisioned and Active&lt;/div&gt;<br /> <br /> Approved: [http://edmontonbikes.ca/w/Board_Minutes_November_2013 November 13, 2013]<br /> <br /> Revised: {February 9, 2015}<br /> <br /> Revised: {February 27, 2017}<br /> <br /> Revised: {December 30, 2017}<br /> <br /> <br /> <br /> |}<br /> <br /> | style=&quot;height:100%;width:50%;border:1px solid #a48bbf;background-color:#f8f4fd;&quot; valign=&quot;top&quot; |<br /> <br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 0px 7px;background-color:#f8f4fd;&quot; |<br /> &lt;div style=&quot;margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;Date Expired&lt;/div&gt;<br /> <br /> Enter Date Information<br /> <br /> |-<br /> <br /> <br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;&quot; |<br /> <br /> <br /> |}<br /> |}<br /> <br /> = Meeting Minutes =<br /> *<br /> *<br /> *</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Human_Resources_Committee&diff=4198 2017-12-30T20:28:48Z

<p>Nancy.Milakovic: /* Approval Date and Review Date */</p> <hr /> <div>= Topics of focus =<br /> *Write HR Policy and Procedures<br /> *Hiring of Executive Director and other staff in conjunction with Executive Director<br /> *Staff/volunteer orientation<br /> *Staff/volunteer development<br /> *Staff/volunteer engagement<br /> *Performance review and goal setting for staff and board<br /> *Vacation<br /> *Grievance resolution<br /> *Maintaining an active record of performance and performance management for staff and board<br /> *Succession planning and separation<br /> *Medical benefits, Workers Compensation Claims<br /> *Staff Liaison Position<br /> <br /> = Terms of Reference= <br /> <br /> == General Purpose ==<br /> To create a standing relationship with EBC staff and ensure the board’s role as an employer is thoughtful, efficient, transparent and constructive.<br /> <br /> == Key Duties and Responsibilities ==<br /> <br /> == Level of Authority ==<br /> *Is the committee's work public-facing? No<br /> *What authority does the committee have to make decisions involving cash? Limits, thresholds? None<br /> *What powers regarding privacy, security? The HR committee will create and maintain confidential staff files. They will be made available to members of the Executive Committee. Contents of HR files will be shared with the other members of the board with explicit reason only (Ex., hiring, firing, contract review). <br /> *Access to member information? No<br /> *Can the committee enter into contracts (verbal included) on behalf of EBC? Yes<br /> **What kind? HR Committee is responsible for hiring the ED and plays a partnering role in hiring additional staff with the ED.<br /> **Board approval required? Yes.<br /> <br /> === Reporting Relationship ===<br /> *Who will submit reports? Minute-taker at committee meetings. This role rotates.<br /> *How often will reports be made? Reports will be written when an HR decision is pending or a proposal is made. <br /> *When will they be submitted? They will be submitted to the board 48 hour prior to a board meeting.<br /> <br /> == Composition and Appointments ==<br /> *How will the chair be nominated? Part of Vice Presidents duties<br /> *Who should be ex officio members? President.<br /> *How will members be selected? Members will volunteer and must be board members.<br /> *Can the chair appoint members? No.<br /> *How many members should there be? A minimum of 2 and maximum of 4 members, excluding VP and President.<br /> <br /> == Meetings ==<br /> *How frequently will the committee meet, at minimum? Internal committee meetings will take place once a month. <br /> *What meeting process will be used? (eg. Robert's Rules, Rusty's Rules) Consensus.<br /> *What decision making style will be used? (eg. Majority (51%) vote, 75% majority vote, consensus, etc) Consensus.<br /> *Current members (January 2018): Nancy M, Mike Pybus, Jasmine F, Mike Sasha, Jeremy(ex-officio)<br /> <br /> == Resources ==<br /> <br /> === Financial ===<br /> *How much money, and over what time period, will the committee need to complete its goals? None<br /> <br /> === People ===<br /> *How many volunteers will be needed? Minimum of 2 and maximum of 4 board members.<br /> *How many hours of volunteer time? Minimum 4 hours of volunteer time per month.<br /> *What kind of paid staff time is needed? On request<br /> *Are paid staff required for meetings? On request<br /> <br /> <br /> == Specific Annual Objectives 2018 ==<br /> *Creation of OHS Program -ongoing into 2018<br /> *Reorganization of Staff roles and responsibilities-ongoing- Administrative Committee leading this initiative<br /> *Examination of volunteer retention/engagement/appreciation strategies<br /> <br /> <br /> ==Completed Projects (2017- current)==<br /> *Creation of a board development plan (recruitment, orientation/training, evaluation)-completed 2017<br /> <br /> == Review and Evaluation Process ==<br /> *Evaluation survey by self, board, staff was completed in 2017. Ongoing yearly evaluations will be completed hereafter.<br /> <br /> == Approval Date and Review Date ==<br /> <br /> <br /> {| width=&quot;100%&quot;<br /> |-<br /> | style=&quot;height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:50%&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> | valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#fcf0f4;&quot; |<br /> &lt;div style=&quot;margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;Date Approved, Revisioned and Active&lt;/div&gt;<br /> <br /> Approved: [http://edmontonbikes.ca/w/Board_Minutes_November_2013 November 13, 2013]<br /> <br /> Revised: {February 9, 2015}<br /> <br /> Revised: {February 27, 2017}<br /> <br /> Revised: {December 30, 2017}<br /> <br /> <br /> <br /> |}<br /> <br /> | style=&quot;height:100%;width:50%;border:1px solid #a48bbf;background-color:#f8f4fd;&quot; valign=&quot;top&quot; |<br /> <br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 0px 7px;background-color:#f8f4fd;&quot; |<br /> &lt;div style=&quot;margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;Date Expired&lt;/div&gt;<br /> <br /> Enter Date Information<br /> <br /> |-<br /> <br /> <br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;&quot; |<br /> <br /> <br /> |}<br /> |}<br /> <br /> = Meeting Minutes =<br /> *<br /> *<br /> *</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Human_Resources_Committee&diff=4197 2017-12-30T20:27:26Z

<p>Nancy.Milakovic: /* Completed Projects */</p> <hr /> <div>= Topics of focus =<br /> *Write HR Policy and Procedures<br /> *Hiring of Executive Director and other staff in conjunction with Executive Director<br /> *Staff/volunteer orientation<br /> *Staff/volunteer development<br /> *Staff/volunteer engagement<br /> *Performance review and goal setting for staff and board<br /> *Vacation<br /> *Grievance resolution<br /> *Maintaining an active record of performance and performance management for staff and board<br /> *Succession planning and separation<br /> *Medical benefits, Workers Compensation Claims<br /> *Staff Liaison Position<br /> <br /> = Terms of Reference= <br /> <br /> == General Purpose ==<br /> To create a standing relationship with EBC staff and ensure the board’s role as an employer is thoughtful, efficient, transparent and constructive.<br /> <br /> == Key Duties and Responsibilities ==<br /> <br /> == Level of Authority ==<br /> *Is the committee's work public-facing? No<br /> *What authority does the committee have to make decisions involving cash? Limits, thresholds? None<br /> *What powers regarding privacy, security? The HR committee will create and maintain confidential staff files. They will be made available to members of the Executive Committee. Contents of HR files will be shared with the other members of the board with explicit reason only (Ex., hiring, firing, contract review). <br /> *Access to member information? No<br /> *Can the committee enter into contracts (verbal included) on behalf of EBC? Yes<br /> **What kind? HR Committee is responsible for hiring the ED and plays a partnering role in hiring additional staff with the ED.<br /> **Board approval required? Yes.<br /> <br /> === Reporting Relationship ===<br /> *Who will submit reports? Minute-taker at committee meetings. This role rotates.<br /> *How often will reports be made? Reports will be written when an HR decision is pending or a proposal is made. <br /> *When will they be submitted? They will be submitted to the board 48 hour prior to a board meeting.<br /> <br /> == Composition and Appointments ==<br /> *How will the chair be nominated? Part of Vice Presidents duties<br /> *Who should be ex officio members? President.<br /> *How will members be selected? Members will volunteer and must be board members.<br /> *Can the chair appoint members? No.<br /> *How many members should there be? A minimum of 2 and maximum of 4 members, excluding VP and President.<br /> <br /> == Meetings ==<br /> *How frequently will the committee meet, at minimum? Internal committee meetings will take place once a month. <br /> *What meeting process will be used? (eg. Robert's Rules, Rusty's Rules) Consensus.<br /> *What decision making style will be used? (eg. Majority (51%) vote, 75% majority vote, consensus, etc) Consensus.<br /> *Current members (January 2018): Nancy M, Mike Pybus, Jasmine F, Mike Sasha, Jeremy(ex-officio)<br /> <br /> == Resources ==<br /> <br /> === Financial ===<br /> *How much money, and over what time period, will the committee need to complete its goals? None<br /> <br /> === People ===<br /> *How many volunteers will be needed? Minimum of 2 and maximum of 4 board members.<br /> *How many hours of volunteer time? Minimum 4 hours of volunteer time per month.<br /> *What kind of paid staff time is needed? On request<br /> *Are paid staff required for meetings? On request<br /> <br /> <br /> == Specific Annual Objectives 2018 ==<br /> *Creation of OHS Program -ongoing into 2018<br /> *Reorganization of Staff roles and responsibilities-ongoing- Administrative Committee leading this initiative<br /> *Examination of volunteer retention/engagement/appreciation strategies<br /> <br /> <br /> ==Completed Projects (2017- current)==<br /> *Creation of a board development plan (recruitment, orientation/training, evaluation)-completed 2017<br /> <br /> == Review and Evaluation Process ==<br /> *Evaluation survey by self, board, staff was completed in 2017. Ongoing yearly evaluations will be completed hereafter.<br /> <br /> == Approval Date and Review Date ==<br /> <br /> <br /> {| width=&quot;100%&quot;<br /> |-<br /> | style=&quot;height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:50%&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> | valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#fcf0f4;&quot; |<br /> &lt;div style=&quot;margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;Date Approved, Revisioned and Active&lt;/div&gt;<br /> <br /> Approved: [http://edmontonbikes.ca/w/Board_Minutes_November_2013 November 13, 2013]<br /> <br /> Revised: {February 9, 2015}<br /> <br /> Revised: {February 27, 2017}<br /> <br /> |}<br /> <br /> | style=&quot;height:100%;width:50%;border:1px solid #a48bbf;background-color:#f8f4fd;&quot; valign=&quot;top&quot; |<br /> <br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 0px 7px;background-color:#f8f4fd;&quot; |<br /> &lt;div style=&quot;margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;Date Expired&lt;/div&gt;<br /> <br /> Enter Date Information<br /> <br /> |-<br /> <br /> <br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;&quot; |<br /> <br /> <br /> |}<br /> |}<br /> <br /> = Meeting Minutes =<br /> *<br /> *<br /> *</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Human_Resources_Committee&diff=4196 2017-12-30T20:26:25Z

<p>Nancy.Milakovic: </p> <hr /> <div>= Topics of focus =<br /> *Write HR Policy and Procedures<br /> *Hiring of Executive Director and other staff in conjunction with Executive Director<br /> *Staff/volunteer orientation<br /> *Staff/volunteer development<br /> *Staff/volunteer engagement<br /> *Performance review and goal setting for staff and board<br /> *Vacation<br /> *Grievance resolution<br /> *Maintaining an active record of performance and performance management for staff and board<br /> *Succession planning and separation<br /> *Medical benefits, Workers Compensation Claims<br /> *Staff Liaison Position<br /> <br /> = Terms of Reference= <br /> <br /> == General Purpose ==<br /> To create a standing relationship with EBC staff and ensure the board’s role as an employer is thoughtful, efficient, transparent and constructive.<br /> <br /> == Key Duties and Responsibilities ==<br /> <br /> == Level of Authority ==<br /> *Is the committee's work public-facing? No<br /> *What authority does the committee have to make decisions involving cash? Limits, thresholds? None<br /> *What powers regarding privacy, security? The HR committee will create and maintain confidential staff files. They will be made available to members of the Executive Committee. Contents of HR files will be shared with the other members of the board with explicit reason only (Ex., hiring, firing, contract review). <br /> *Access to member information? No<br /> *Can the committee enter into contracts (verbal included) on behalf of EBC? Yes<br /> **What kind? HR Committee is responsible for hiring the ED and plays a partnering role in hiring additional staff with the ED.<br /> **Board approval required? Yes.<br /> <br /> === Reporting Relationship ===<br /> *Who will submit reports? Minute-taker at committee meetings. This role rotates.<br /> *How often will reports be made? Reports will be written when an HR decision is pending or a proposal is made. <br /> *When will they be submitted? They will be submitted to the board 48 hour prior to a board meeting.<br /> <br /> == Composition and Appointments ==<br /> *How will the chair be nominated? Part of Vice Presidents duties<br /> *Who should be ex officio members? President.<br /> *How will members be selected? Members will volunteer and must be board members.<br /> *Can the chair appoint members? No.<br /> *How many members should there be? A minimum of 2 and maximum of 4 members, excluding VP and President.<br /> <br /> == Meetings ==<br /> *How frequently will the committee meet, at minimum? Internal committee meetings will take place once a month. <br /> *What meeting process will be used? (eg. Robert's Rules, Rusty's Rules) Consensus.<br /> *What decision making style will be used? (eg. Majority (51%) vote, 75% majority vote, consensus, etc) Consensus.<br /> *Current members (January 2018): Nancy M, Mike Pybus, Jasmine F, Mike Sasha, Jeremy(ex-officio)<br /> <br /> == Resources ==<br /> <br /> === Financial ===<br /> *How much money, and over what time period, will the committee need to complete its goals? None<br /> <br /> === People ===<br /> *How many volunteers will be needed? Minimum of 2 and maximum of 4 board members.<br /> *How many hours of volunteer time? Minimum 4 hours of volunteer time per month.<br /> *What kind of paid staff time is needed? On request<br /> *Are paid staff required for meetings? On request<br /> <br /> <br /> == Specific Annual Objectives 2018 ==<br /> *Creation of OHS Program -ongoing into 2018<br /> *Reorganization of Staff roles and responsibilities-ongoing- Administrative Committee leading this initiative<br /> *Examination of volunteer retention/engagement/appreciation strategies<br /> <br /> <br /> ==Completed Projects==<br /> *Creation of a board development plan (recruitment, orientation/training, evaluation)-completed 2017<br /> <br /> == Review and Evaluation Process ==<br /> *Evaluation survey by self, board, staff was completed in 2017. Ongoing yearly evaluations will be completed hereafter.<br /> <br /> == Approval Date and Review Date ==<br /> <br /> <br /> {| width=&quot;100%&quot;<br /> |-<br /> | style=&quot;height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:50%&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> | valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#fcf0f4;&quot; |<br /> &lt;div style=&quot;margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;Date Approved, Revisioned and Active&lt;/div&gt;<br /> <br /> Approved: [http://edmontonbikes.ca/w/Board_Minutes_November_2013 November 13, 2013]<br /> <br /> Revised: {February 9, 2015}<br /> <br /> Revised: {February 27, 2017}<br /> <br /> |}<br /> <br /> | style=&quot;height:100%;width:50%;border:1px solid #a48bbf;background-color:#f8f4fd;&quot; valign=&quot;top&quot; |<br /> <br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 0px 7px;background-color:#f8f4fd;&quot; |<br /> &lt;div style=&quot;margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;Date Expired&lt;/div&gt;<br /> <br /> Enter Date Information<br /> <br /> |-<br /> <br /> <br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;&quot; |<br /> <br /> <br /> |}<br /> |}<br /> <br /> = Meeting Minutes =<br /> *<br /> *<br /> *</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Human_Resources_Committee&diff=4195 2017-12-30T20:24:22Z

<p>Nancy.Milakovic: /* Specific Annual Objectives 2017 */</p> <hr /> <div>= Topics of focus =<br /> *Write HR Policy and Procedures<br /> *Hiring of Executive Director and other staff in conjunction with Executive Director<br /> *Staff/volunteer orientation<br /> *Staff/volunteer development<br /> *Staff/volunteer engagement<br /> *Performance review and goal setting for staff and board<br /> *Vacation<br /> *Grievance resolution<br /> *Maintaining an active record of performance and performance management for staff and board<br /> *Succession planning and separation<br /> *Medical benefits, Workers Compensation Claims<br /> *Staff Liaison Position<br /> <br /> = Terms of Reference= <br /> <br /> == General Purpose ==<br /> To create a standing relationship with EBC staff and ensure the board’s role as an employer is thoughtful, efficient, transparent and constructive.<br /> <br /> == Key Duties and Responsibilities ==<br /> <br /> == Level of Authority ==<br /> *Is the committee's work public-facing? No<br /> *What authority does the committee have to make decisions involving cash? Limits, thresholds? None<br /> *What powers regarding privacy, security? The HR committee will create and maintain confidential staff files. They will be made available to members of the Executive Committee. Contents of HR files will be shared with the other members of the board with explicit reason only (Ex., hiring, firing, contract review). <br /> *Access to member information? No<br /> *Can the committee enter into contracts (verbal included) on behalf of EBC? Yes<br /> **What kind? HR Committee is responsible for hiring the ED and plays a partnering role in hiring additional staff with the ED.<br /> **Board approval required? Yes.<br /> <br /> === Reporting Relationship ===<br /> *Who will submit reports? Minute-taker at committee meetings. This role rotates.<br /> *How often will reports be made? Reports will be written when an HR decision is pending or a proposal is made. <br /> *When will they be submitted? They will be submitted to the board 48 hour prior to a board meeting.<br /> <br /> == Composition and Appointments ==<br /> *How will the chair be nominated? Part of Vice Presidents duties<br /> *Who should be ex officio members? President.<br /> *How will members be selected? Members will volunteer and must be board members.<br /> *Can the chair appoint members? No.<br /> *How many members should there be? A minimum of 2 and maximum of 4 members, excluding VP and President.<br /> <br /> == Meetings ==<br /> *How frequently will the committee meet, at minimum? Internal committee meetings will take place once a month. <br /> *What meeting process will be used? (eg. Robert's Rules, Rusty's Rules) Consensus.<br /> *What decision making style will be used? (eg. Majority (51%) vote, 75% majority vote, consensus, etc) Consensus.<br /> *Current members (January 2018): Nancy M, Mike Pybus, Jasmine F, Mike Sasha, Jeremy(ex-officio)<br /> <br /> == Resources ==<br /> <br /> === Financial ===<br /> *How much money, and over what time period, will the committee need to complete its goals? None<br /> <br /> === People ===<br /> *How many volunteers will be needed? Minimum of 2 and maximum of 4 board members.<br /> *How many hours of volunteer time? Minimum 4 hours of volunteer time per month.<br /> *What kind of paid staff time is needed? On request<br /> *Are paid staff required for meetings? On request<br /> <br /> == Specific Annual Objectives 2018 ==<br /> *Creation of OHS Program -ongoing into 2018<br /> *Reorganization of Staff roles and responsibilities-ongoing- Administrative Committee leading this initiative<br /> *Creation of a board development plan (recruitment, orientation/training, evaluation)-completed<br /> *Examination of volunteer retention/engagement/appreciation strategies-Work to start in 2018<br /> <br /> == Review and Evaluation Process ==<br /> *Evaluation survey by self, board, staff was completed in 2017. Ongoing yearly evaluations will be completed hereafter.<br /> <br /> == Approval Date and Review Date ==<br /> <br /> <br /> {| width=&quot;100%&quot;<br /> |-<br /> | style=&quot;height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:50%&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> | valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#fcf0f4;&quot; |<br /> &lt;div style=&quot;margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;Date Approved, Revisioned and Active&lt;/div&gt;<br /> <br /> Approved: [http://edmontonbikes.ca/w/Board_Minutes_November_2013 November 13, 2013]<br /> <br /> Revised: {February 9, 2015}<br /> <br /> Revised: {February 27, 2017}<br /> <br /> |}<br /> <br /> | style=&quot;height:100%;width:50%;border:1px solid #a48bbf;background-color:#f8f4fd;&quot; valign=&quot;top&quot; |<br /> <br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 0px 7px;background-color:#f8f4fd;&quot; |<br /> &lt;div style=&quot;margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;Date Expired&lt;/div&gt;<br /> <br /> Enter Date Information<br /> <br /> |-<br /> <br /> <br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;&quot; |<br /> <br /> <br /> |}<br /> |}<br /> <br /> = Meeting Minutes =<br /> *<br /> *<br /> *</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Human_Resources_Committee&diff=4194 2017-12-30T20:23:48Z

<p>Nancy.Milakovic: /* People */</p> <hr /> <div>= Topics of focus =<br /> *Write HR Policy and Procedures<br /> *Hiring of Executive Director and other staff in conjunction with Executive Director<br /> *Staff/volunteer orientation<br /> *Staff/volunteer development<br /> *Staff/volunteer engagement<br /> *Performance review and goal setting for staff and board<br /> *Vacation<br /> *Grievance resolution<br /> *Maintaining an active record of performance and performance management for staff and board<br /> *Succession planning and separation<br /> *Medical benefits, Workers Compensation Claims<br /> *Staff Liaison Position<br /> <br /> = Terms of Reference= <br /> <br /> == General Purpose ==<br /> To create a standing relationship with EBC staff and ensure the board’s role as an employer is thoughtful, efficient, transparent and constructive.<br /> <br /> == Key Duties and Responsibilities ==<br /> <br /> == Level of Authority ==<br /> *Is the committee's work public-facing? No<br /> *What authority does the committee have to make decisions involving cash? Limits, thresholds? None<br /> *What powers regarding privacy, security? The HR committee will create and maintain confidential staff files. They will be made available to members of the Executive Committee. Contents of HR files will be shared with the other members of the board with explicit reason only (Ex., hiring, firing, contract review). <br /> *Access to member information? No<br /> *Can the committee enter into contracts (verbal included) on behalf of EBC? Yes<br /> **What kind? HR Committee is responsible for hiring the ED and plays a partnering role in hiring additional staff with the ED.<br /> **Board approval required? Yes.<br /> <br /> === Reporting Relationship ===<br /> *Who will submit reports? Minute-taker at committee meetings. This role rotates.<br /> *How often will reports be made? Reports will be written when an HR decision is pending or a proposal is made. <br /> *When will they be submitted? They will be submitted to the board 48 hour prior to a board meeting.<br /> <br /> == Composition and Appointments ==<br /> *How will the chair be nominated? Part of Vice Presidents duties<br /> *Who should be ex officio members? President.<br /> *How will members be selected? Members will volunteer and must be board members.<br /> *Can the chair appoint members? No.<br /> *How many members should there be? A minimum of 2 and maximum of 4 members, excluding VP and President.<br /> <br /> == Meetings ==<br /> *How frequently will the committee meet, at minimum? Internal committee meetings will take place once a month. <br /> *What meeting process will be used? (eg. Robert's Rules, Rusty's Rules) Consensus.<br /> *What decision making style will be used? (eg. Majority (51%) vote, 75% majority vote, consensus, etc) Consensus.<br /> *Current members (January 2018): Nancy M, Mike Pybus, Jasmine F, Mike Sasha, Jeremy(ex-officio)<br /> <br /> == Resources ==<br /> <br /> === Financial ===<br /> *How much money, and over what time period, will the committee need to complete its goals? None<br /> <br /> === People ===<br /> *How many volunteers will be needed? Minimum of 2 and maximum of 4 board members.<br /> *How many hours of volunteer time? Minimum 4 hours of volunteer time per month.<br /> *What kind of paid staff time is needed? On request<br /> *Are paid staff required for meetings? On request<br /> <br /> == Specific Annual Objectives 2017 ==<br /> *Creation of OHS Program -ongoing into 2018<br /> *Reorganization of Staff roles and responsibilities-ongoing- Administrative Committee leading this initiative<br /> *Creation of a board development plan (recruitment, orientation/training, evaluation)-completed<br /> *Examination of volunteer retention/engagement/appreciation strategies-Work to start in 2018<br /> <br /> == Review and Evaluation Process ==<br /> *Evaluation survey by self, board, staff was completed in 2017. Ongoing yearly evaluations will be completed hereafter.<br /> <br /> == Approval Date and Review Date ==<br /> <br /> <br /> {| width=&quot;100%&quot;<br /> |-<br /> | style=&quot;height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:50%&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> | valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#fcf0f4;&quot; |<br /> &lt;div style=&quot;margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;Date Approved, Revisioned and Active&lt;/div&gt;<br /> <br /> Approved: [http://edmontonbikes.ca/w/Board_Minutes_November_2013 November 13, 2013]<br /> <br /> Revised: {February 9, 2015}<br /> <br /> Revised: {February 27, 2017}<br /> <br /> |}<br /> <br /> | style=&quot;height:100%;width:50%;border:1px solid #a48bbf;background-color:#f8f4fd;&quot; valign=&quot;top&quot; |<br /> <br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 0px 7px;background-color:#f8f4fd;&quot; |<br /> &lt;div style=&quot;margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;Date Expired&lt;/div&gt;<br /> <br /> Enter Date Information<br /> <br /> |-<br /> <br /> <br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;&quot; |<br /> <br /> <br /> |}<br /> |}<br /> <br /> = Meeting Minutes =<br /> *<br /> *<br /> *</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Human_Resources_Committee&diff=4193 2017-12-30T20:22:41Z

<p>Nancy.Milakovic: /* Meetings */</p> <hr /> <div>= Topics of focus =<br /> *Write HR Policy and Procedures<br /> *Hiring of Executive Director and other staff in conjunction with Executive Director<br /> *Staff/volunteer orientation<br /> *Staff/volunteer development<br /> *Staff/volunteer engagement<br /> *Performance review and goal setting for staff and board<br /> *Vacation<br /> *Grievance resolution<br /> *Maintaining an active record of performance and performance management for staff and board<br /> *Succession planning and separation<br /> *Medical benefits, Workers Compensation Claims<br /> *Staff Liaison Position<br /> <br /> = Terms of Reference= <br /> <br /> == General Purpose ==<br /> To create a standing relationship with EBC staff and ensure the board’s role as an employer is thoughtful, efficient, transparent and constructive.<br /> <br /> == Key Duties and Responsibilities ==<br /> <br /> == Level of Authority ==<br /> *Is the committee's work public-facing? No<br /> *What authority does the committee have to make decisions involving cash? Limits, thresholds? None<br /> *What powers regarding privacy, security? The HR committee will create and maintain confidential staff files. They will be made available to members of the Executive Committee. Contents of HR files will be shared with the other members of the board with explicit reason only (Ex., hiring, firing, contract review). <br /> *Access to member information? No<br /> *Can the committee enter into contracts (verbal included) on behalf of EBC? Yes<br /> **What kind? HR Committee is responsible for hiring the ED and plays a partnering role in hiring additional staff with the ED.<br /> **Board approval required? Yes.<br /> <br /> === Reporting Relationship ===<br /> *Who will submit reports? Minute-taker at committee meetings. This role rotates.<br /> *How often will reports be made? Reports will be written when an HR decision is pending or a proposal is made. <br /> *When will they be submitted? They will be submitted to the board 48 hour prior to a board meeting.<br /> <br /> == Composition and Appointments ==<br /> *How will the chair be nominated? Part of Vice Presidents duties<br /> *Who should be ex officio members? President.<br /> *How will members be selected? Members will volunteer and must be board members.<br /> *Can the chair appoint members? No.<br /> *How many members should there be? A minimum of 2 and maximum of 4 members, excluding VP and President.<br /> <br /> == Meetings ==<br /> *How frequently will the committee meet, at minimum? Internal committee meetings will take place once a month. <br /> *What meeting process will be used? (eg. Robert's Rules, Rusty's Rules) Consensus.<br /> *What decision making style will be used? (eg. Majority (51%) vote, 75% majority vote, consensus, etc) Consensus.<br /> *Current members (January 2018): Nancy M, Mike Pybus, Jasmine F, Mike Sasha, Jeremy(ex-officio)<br /> <br /> == Resources ==<br /> <br /> === Financial ===<br /> *How much money, and over what time period, will the committee need to complete its goals? None<br /> <br /> === People ===<br /> *How many volunteers will be needed? Minimum of 2 and maximum of 4 board members.<br /> *How many hours of volunteer time? Minimum 4 hours of volunteer time per month.<br /> *What kind of paid staff time is needed? 1-2 hour per month for meeting with the ED as required.<br /> *Are paid staff required for meetings? One 1-2 hour meeting with the ED as required.<br /> <br /> == Specific Annual Objectives 2017 ==<br /> *Creation of OHS Program -ongoing into 2018<br /> *Reorganization of Staff roles and responsibilities-ongoing- Administrative Committee leading this initiative<br /> *Creation of a board development plan (recruitment, orientation/training, evaluation)-completed<br /> *Examination of volunteer retention/engagement/appreciation strategies-Work to start in 2018<br /> <br /> == Review and Evaluation Process ==<br /> *Evaluation survey by self, board, staff was completed in 2017. Ongoing yearly evaluations will be completed hereafter.<br /> <br /> == Approval Date and Review Date ==<br /> <br /> <br /> {| width=&quot;100%&quot;<br /> |-<br /> | style=&quot;height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:50%&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> | valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#fcf0f4;&quot; |<br /> &lt;div style=&quot;margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;Date Approved, Revisioned and Active&lt;/div&gt;<br /> <br /> Approved: [http://edmontonbikes.ca/w/Board_Minutes_November_2013 November 13, 2013]<br /> <br /> Revised: {February 9, 2015}<br /> <br /> Revised: {February 27, 2017}<br /> <br /> |}<br /> <br /> | style=&quot;height:100%;width:50%;border:1px solid #a48bbf;background-color:#f8f4fd;&quot; valign=&quot;top&quot; |<br /> <br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 0px 7px;background-color:#f8f4fd;&quot; |<br /> &lt;div style=&quot;margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;Date Expired&lt;/div&gt;<br /> <br /> Enter Date Information<br /> <br /> |-<br /> <br /> <br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;&quot; |<br /> <br /> <br /> |}<br /> |}<br /> <br /> = Meeting Minutes =<br /> *<br /> *<br /> *</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Human_Resources_Committee&diff=4192 2017-12-30T20:20:55Z

<p>Nancy.Milakovic: /* Composition and Appointments */</p> <hr /> <div>= Topics of focus =<br /> *Write HR Policy and Procedures<br /> *Hiring of Executive Director and other staff in conjunction with Executive Director<br /> *Staff/volunteer orientation<br /> *Staff/volunteer development<br /> *Staff/volunteer engagement<br /> *Performance review and goal setting for staff and board<br /> *Vacation<br /> *Grievance resolution<br /> *Maintaining an active record of performance and performance management for staff and board<br /> *Succession planning and separation<br /> *Medical benefits, Workers Compensation Claims<br /> *Staff Liaison Position<br /> <br /> = Terms of Reference= <br /> <br /> == General Purpose ==<br /> To create a standing relationship with EBC staff and ensure the board’s role as an employer is thoughtful, efficient, transparent and constructive.<br /> <br /> == Key Duties and Responsibilities ==<br /> <br /> == Level of Authority ==<br /> *Is the committee's work public-facing? No<br /> *What authority does the committee have to make decisions involving cash? Limits, thresholds? None<br /> *What powers regarding privacy, security? The HR committee will create and maintain confidential staff files. They will be made available to members of the Executive Committee. Contents of HR files will be shared with the other members of the board with explicit reason only (Ex., hiring, firing, contract review). <br /> *Access to member information? No<br /> *Can the committee enter into contracts (verbal included) on behalf of EBC? Yes<br /> **What kind? HR Committee is responsible for hiring the ED and plays a partnering role in hiring additional staff with the ED.<br /> **Board approval required? Yes.<br /> <br /> === Reporting Relationship ===<br /> *Who will submit reports? Minute-taker at committee meetings. This role rotates.<br /> *How often will reports be made? Reports will be written when an HR decision is pending or a proposal is made. <br /> *When will they be submitted? They will be submitted to the board 48 hour prior to a board meeting.<br /> <br /> == Composition and Appointments ==<br /> *How will the chair be nominated? Part of Vice Presidents duties<br /> *Who should be ex officio members? President.<br /> *How will members be selected? Members will volunteer and must be board members.<br /> *Can the chair appoint members? No.<br /> *How many members should there be? A minimum of 2 and maximum of 4 members, excluding VP and President.<br /> <br /> == Meetings ==<br /> *How frequently will the committee meet, at minimum? Internal committee meetings will take place once a month. HR Committee will meet with the ED once a month.<br /> *What meeting process will be used? (eg. Robert's Rules, Rusty's Rules) Consensus.<br /> *What decision making style will be used? (eg. Majority (51%) vote, 75% majority vote, consensus, etc) Consensus.<br /> *Current members (January 2017): Nancy M, Adrian P, Jasmine F, Jeremy S, Jonathan W (ex-officio)<br /> <br /> == Resources ==<br /> <br /> === Financial ===<br /> *How much money, and over what time period, will the committee need to complete its goals? None<br /> <br /> === People ===<br /> *How many volunteers will be needed? Minimum of 2 and maximum of 4 board members.<br /> *How many hours of volunteer time? Minimum 4 hours of volunteer time per month.<br /> *What kind of paid staff time is needed? 1-2 hour per month for meeting with the ED as required.<br /> *Are paid staff required for meetings? One 1-2 hour meeting with the ED as required.<br /> <br /> == Specific Annual Objectives 2017 ==<br /> *Creation of OHS Program -ongoing into 2018<br /> *Reorganization of Staff roles and responsibilities-ongoing- Administrative Committee leading this initiative<br /> *Creation of a board development plan (recruitment, orientation/training, evaluation)-completed<br /> *Examination of volunteer retention/engagement/appreciation strategies-Work to start in 2018<br /> <br /> == Review and Evaluation Process ==<br /> *Evaluation survey by self, board, staff was completed in 2017. Ongoing yearly evaluations will be completed hereafter.<br /> <br /> == Approval Date and Review Date ==<br /> <br /> <br /> {| width=&quot;100%&quot;<br /> |-<br /> | style=&quot;height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:50%&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> | valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#fcf0f4;&quot; |<br /> &lt;div style=&quot;margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;Date Approved, Revisioned and Active&lt;/div&gt;<br /> <br /> Approved: [http://edmontonbikes.ca/w/Board_Minutes_November_2013 November 13, 2013]<br /> <br /> Revised: {February 9, 2015}<br /> <br /> Revised: {February 27, 2017}<br /> <br /> |}<br /> <br /> | style=&quot;height:100%;width:50%;border:1px solid #a48bbf;background-color:#f8f4fd;&quot; valign=&quot;top&quot; |<br /> <br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 0px 7px;background-color:#f8f4fd;&quot; |<br /> &lt;div style=&quot;margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;Date Expired&lt;/div&gt;<br /> <br /> Enter Date Information<br /> <br /> |-<br /> <br /> <br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;&quot; |<br /> <br /> <br /> |}<br /> |}<br /> <br /> = Meeting Minutes =<br /> *<br /> *<br /> *</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Human_Resources_Committee&diff=4191 2017-12-30T20:19:05Z

<p>Nancy.Milakovic: /* Topics of focus */</p> <hr /> <div>= Topics of focus =<br /> *Write HR Policy and Procedures<br /> *Hiring of Executive Director and other staff in conjunction with Executive Director<br /> *Staff/volunteer orientation<br /> *Staff/volunteer development<br /> *Staff/volunteer engagement<br /> *Performance review and goal setting for staff and board<br /> *Vacation<br /> *Grievance resolution<br /> *Maintaining an active record of performance and performance management for staff and board<br /> *Succession planning and separation<br /> *Medical benefits, Workers Compensation Claims<br /> *Staff Liaison Position<br /> <br /> = Terms of Reference= <br /> <br /> == General Purpose ==<br /> To create a standing relationship with EBC staff and ensure the board’s role as an employer is thoughtful, efficient, transparent and constructive.<br /> <br /> == Key Duties and Responsibilities ==<br /> <br /> == Level of Authority ==<br /> *Is the committee's work public-facing? No<br /> *What authority does the committee have to make decisions involving cash? Limits, thresholds? None<br /> *What powers regarding privacy, security? The HR committee will create and maintain confidential staff files. They will be made available to members of the Executive Committee. Contents of HR files will be shared with the other members of the board with explicit reason only (Ex., hiring, firing, contract review). <br /> *Access to member information? No<br /> *Can the committee enter into contracts (verbal included) on behalf of EBC? Yes<br /> **What kind? HR Committee is responsible for hiring the ED and plays a partnering role in hiring additional staff with the ED.<br /> **Board approval required? Yes.<br /> <br /> === Reporting Relationship ===<br /> *Who will submit reports? Minute-taker at committee meetings. This role rotates.<br /> *How often will reports be made? Reports will be written when an HR decision is pending or a proposal is made. <br /> *When will they be submitted? They will be submitted to the board 48 hour prior to a board meeting.<br /> <br /> == Composition and Appointments ==<br /> *How will the chair be nominated? Rotating chair.<br /> *Who should be ex officio members? President.<br /> *How will members be selected? Members will volunteer and must be board members.<br /> *Can the chair appoint members? No.<br /> *How many members should there be? A minimum of 2 and maximum of 4 members.<br /> <br /> == Meetings ==<br /> *How frequently will the committee meet, at minimum? Internal committee meetings will take place once a month. HR Committee will meet with the ED once a month.<br /> *What meeting process will be used? (eg. Robert's Rules, Rusty's Rules) Consensus.<br /> *What decision making style will be used? (eg. Majority (51%) vote, 75% majority vote, consensus, etc) Consensus.<br /> *Current members (January 2017): Nancy M, Adrian P, Jasmine F, Jeremy S, Jonathan W (ex-officio)<br /> <br /> == Resources ==<br /> <br /> === Financial ===<br /> *How much money, and over what time period, will the committee need to complete its goals? None<br /> <br /> === People ===<br /> *How many volunteers will be needed? Minimum of 2 and maximum of 4 board members.<br /> *How many hours of volunteer time? Minimum 4 hours of volunteer time per month.<br /> *What kind of paid staff time is needed? 1-2 hour per month for meeting with the ED as required.<br /> *Are paid staff required for meetings? One 1-2 hour meeting with the ED as required.<br /> <br /> == Specific Annual Objectives 2017 ==<br /> *Creation of OHS Program -ongoing into 2018<br /> *Reorganization of Staff roles and responsibilities-ongoing- Administrative Committee leading this initiative<br /> *Creation of a board development plan (recruitment, orientation/training, evaluation)-completed<br /> *Examination of volunteer retention/engagement/appreciation strategies-Work to start in 2018<br /> <br /> == Review and Evaluation Process ==<br /> *Evaluation survey by self, board, staff was completed in 2017. Ongoing yearly evaluations will be completed hereafter.<br /> <br /> == Approval Date and Review Date ==<br /> <br /> <br /> {| width=&quot;100%&quot;<br /> |-<br /> | style=&quot;height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:50%&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> | valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#fcf0f4;&quot; |<br /> &lt;div style=&quot;margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;Date Approved, Revisioned and Active&lt;/div&gt;<br /> <br /> Approved: [http://edmontonbikes.ca/w/Board_Minutes_November_2013 November 13, 2013]<br /> <br /> Revised: {February 9, 2015}<br /> <br /> Revised: {February 27, 2017}<br /> <br /> |}<br /> <br /> | style=&quot;height:100%;width:50%;border:1px solid #a48bbf;background-color:#f8f4fd;&quot; valign=&quot;top&quot; |<br /> <br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 0px 7px;background-color:#f8f4fd;&quot; |<br /> &lt;div style=&quot;margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;Date Expired&lt;/div&gt;<br /> <br /> Enter Date Information<br /> <br /> |-<br /> <br /> <br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;&quot; |<br /> <br /> <br /> |}<br /> |}<br /> <br /> = Meeting Minutes =<br /> *<br /> *<br /> *</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Human_Resources_Committee&diff=4045 2017-11-07T16:24:12Z

<p>Nancy.Milakovic: /* Specific Annual Objectives 2017 */</p> <hr /> <div>= Topics of focus =<br /> *Write HR Policy and Procedures<br /> *Hiring of Executive Director and other staff in conjunction with Executive Director<br /> *Staff orientation<br /> *Staff development<br /> *Staff engagement<br /> *Performance review and goal setting<br /> *Vacation<br /> *Grievance resolution<br /> *Maintaining an active record of performance and performance management<br /> *Succession planning and separation<br /> *Medical benefits, Workers Compensation Claims<br /> *Staff Liaison Position<br /> <br /> = Terms of Reference= <br /> <br /> == General Purpose ==<br /> To create a standing relationship with EBC staff and ensure the board’s role as an employer is thoughtful, efficient, transparent and constructive.<br /> <br /> == Key Duties and Responsibilities ==<br /> <br /> == Level of Authority ==<br /> *Is the committee's work public-facing? No<br /> *What authority does the committee have to make decisions involving cash? Limits, thresholds? None<br /> *What powers regarding privacy, security? The HR committee will create and maintain confidential staff files. They will be made available to members of the Executive Committee. Contents of HR files will be shared with the other members of the board with explicit reason only (Ex., hiring, firing, contract review). <br /> *Access to member information? No<br /> *Can the committee enter into contracts (verbal included) on behalf of EBC? Yes<br /> **What kind? HR Committee is responsible for hiring the ED and plays a partnering role in hiring additional staff with the ED.<br /> **Board approval required? Yes.<br /> <br /> === Reporting Relationship ===<br /> *Who will submit reports? Minute-taker at committee meetings. This role rotates.<br /> *How often will reports be made? Reports will be written when an HR decision is pending or a proposal is made. <br /> *When will they be submitted? They will be submitted to the board 48 hour prior to a board meeting.<br /> <br /> == Composition and Appointments ==<br /> *How will the chair be nominated? Rotating chair.<br /> *Who should be ex officio members? President.<br /> *How will members be selected? Members will volunteer and must be board members.<br /> *Can the chair appoint members? No.<br /> *How many members should there be? A minimum of 2 and maximum of 4 members.<br /> <br /> == Meetings ==<br /> *How frequently will the committee meet, at minimum? Internal committee meetings will take place once a month. HR Committee will meet with the ED once a month.<br /> *What meeting process will be used? (eg. Robert's Rules, Rusty's Rules) Consensus.<br /> *What decision making style will be used? (eg. Majority (51%) vote, 75% majority vote, consensus, etc) Consensus.<br /> *Current members (January 2017): Nancy M, Adrian P, Jasmine F, Jeremy S, Jonathan W (ex-officio)<br /> <br /> == Resources ==<br /> <br /> === Financial ===<br /> *How much money, and over what time period, will the committee need to complete its goals? None<br /> <br /> === People ===<br /> *How many volunteers will be needed? Minimum of 2 and maximum of 4 board members.<br /> *How many hours of volunteer time? Minimum 4 hours of volunteer time per month.<br /> *What kind of paid staff time is needed? 1-2 hour per month for meeting with the ED as required.<br /> *Are paid staff required for meetings? One 1-2 hour meeting with the ED as required.<br /> <br /> == Specific Annual Objectives 2017 ==<br /> *Creation of OHS Program -ongoing into 2018<br /> *Reorganization of Staff roles and responsibilities-ongoing- Administrative Committee leading this initiative<br /> *Creation of a board development plan (recruitment, orientation/training, evaluation)-completed<br /> *Examination of volunteer retention/engagement/appreciation strategies-Work to start in 2018<br /> <br /> == Review and Evaluation Process ==<br /> *Evaluation survey by self, board, staff was completed in 2017. Ongoing yearly evaluations will be completed hereafter.<br /> <br /> == Approval Date and Review Date ==<br /> <br /> <br /> {| width=&quot;100%&quot;<br /> |-<br /> | style=&quot;height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:50%&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> | valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#fcf0f4;&quot; |<br /> &lt;div style=&quot;margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;Date Approved, Revisioned and Active&lt;/div&gt;<br /> <br /> Approved: [http://edmontonbikes.ca/w/Board_Minutes_November_2013 November 13, 2013]<br /> <br /> Revised: {February 9, 2015}<br /> <br /> Revised: {February 27, 2017}<br /> <br /> |}<br /> <br /> | style=&quot;height:100%;width:50%;border:1px solid #a48bbf;background-color:#f8f4fd;&quot; valign=&quot;top&quot; |<br /> <br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 0px 7px;background-color:#f8f4fd;&quot; |<br /> &lt;div style=&quot;margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;Date Expired&lt;/div&gt;<br /> <br /> Enter Date Information<br /> <br /> |-<br /> <br /> <br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;&quot; |<br /> <br /> <br /> |}<br /> |}<br /> <br /> = Meeting Minutes =<br /> *<br /> *<br /> *</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Human_Resources_Committee&diff=4044 2017-11-07T16:22:49Z

<p>Nancy.Milakovic: /* Review and Evaluation Process */</p> <hr /> <div>= Topics of focus =<br /> *Write HR Policy and Procedures<br /> *Hiring of Executive Director and other staff in conjunction with Executive Director<br /> *Staff orientation<br /> *Staff development<br /> *Staff engagement<br /> *Performance review and goal setting<br /> *Vacation<br /> *Grievance resolution<br /> *Maintaining an active record of performance and performance management<br /> *Succession planning and separation<br /> *Medical benefits, Workers Compensation Claims<br /> *Staff Liaison Position<br /> <br /> = Terms of Reference= <br /> <br /> == General Purpose ==<br /> To create a standing relationship with EBC staff and ensure the board’s role as an employer is thoughtful, efficient, transparent and constructive.<br /> <br /> == Key Duties and Responsibilities ==<br /> <br /> == Level of Authority ==<br /> *Is the committee's work public-facing? No<br /> *What authority does the committee have to make decisions involving cash? Limits, thresholds? None<br /> *What powers regarding privacy, security? The HR committee will create and maintain confidential staff files. They will be made available to members of the Executive Committee. Contents of HR files will be shared with the other members of the board with explicit reason only (Ex., hiring, firing, contract review). <br /> *Access to member information? No<br /> *Can the committee enter into contracts (verbal included) on behalf of EBC? Yes<br /> **What kind? HR Committee is responsible for hiring the ED and plays a partnering role in hiring additional staff with the ED.<br /> **Board approval required? Yes.<br /> <br /> === Reporting Relationship ===<br /> *Who will submit reports? Minute-taker at committee meetings. This role rotates.<br /> *How often will reports be made? Reports will be written when an HR decision is pending or a proposal is made. <br /> *When will they be submitted? They will be submitted to the board 48 hour prior to a board meeting.<br /> <br /> == Composition and Appointments ==<br /> *How will the chair be nominated? Rotating chair.<br /> *Who should be ex officio members? President.<br /> *How will members be selected? Members will volunteer and must be board members.<br /> *Can the chair appoint members? No.<br /> *How many members should there be? A minimum of 2 and maximum of 4 members.<br /> <br /> == Meetings ==<br /> *How frequently will the committee meet, at minimum? Internal committee meetings will take place once a month. HR Committee will meet with the ED once a month.<br /> *What meeting process will be used? (eg. Robert's Rules, Rusty's Rules) Consensus.<br /> *What decision making style will be used? (eg. Majority (51%) vote, 75% majority vote, consensus, etc) Consensus.<br /> *Current members (January 2017): Nancy M, Adrian P, Jasmine F, Jeremy S, Jonathan W (ex-officio)<br /> <br /> == Resources ==<br /> <br /> === Financial ===<br /> *How much money, and over what time period, will the committee need to complete its goals? None<br /> <br /> === People ===<br /> *How many volunteers will be needed? Minimum of 2 and maximum of 4 board members.<br /> *How many hours of volunteer time? Minimum 4 hours of volunteer time per month.<br /> *What kind of paid staff time is needed? 1-2 hour per month for meeting with the ED as required.<br /> *Are paid staff required for meetings? One 1-2 hour meeting with the ED as required.<br /> <br /> == Specific Annual Objectives 2017 ==<br /> *Creation of OHS Program <br /> *Reorganization of Staff roles and responsibilities<br /> *Creation of a board development plan (recruitment, orientation/training, evaluation)<br /> *Examination of volunteer retention/engagement/appreciation strategies<br /> <br /> == Review and Evaluation Process ==<br /> *Evaluation survey by self, board, staff was completed in 2017. Ongoing yearly evaluations will be completed hereafter.<br /> <br /> == Approval Date and Review Date ==<br /> <br /> <br /> {| width=&quot;100%&quot;<br /> |-<br /> | style=&quot;height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:50%&quot; valign=&quot;top&quot; |<br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> | valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#fcf0f4;&quot; |<br /> &lt;div style=&quot;margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;Date Approved, Revisioned and Active&lt;/div&gt;<br /> <br /> Approved: [http://edmontonbikes.ca/w/Board_Minutes_November_2013 November 13, 2013]<br /> <br /> Revised: {February 9, 2015}<br /> <br /> Revised: {February 27, 2017}<br /> <br /> |}<br /> <br /> | style=&quot;height:100%;width:50%;border:1px solid #a48bbf;background-color:#f8f4fd;&quot; valign=&quot;top&quot; |<br /> <br /> {| cellpadding=&quot;0&quot; cellspacing=&quot;0&quot; style=&quot;height:100%;width:100%;&quot;<br /> |-<br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 0px 7px;background-color:#f8f4fd;&quot; |<br /> &lt;div style=&quot;margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;&quot;&gt;Date Expired&lt;/div&gt;<br /> <br /> Enter Date Information<br /> <br /> |-<br /> <br /> <br /> | align=&quot;left&quot; valign=&quot;top&quot; style=&quot;padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;&quot; |<br /> <br /> <br /> |}<br /> |}<br /> <br /> = Meeting Minutes =<br /> *<br /> *<br /> *</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_September_2017&diff=4010 2017-09-08T02:55:04Z

<p>Nancy.Milakovic: /* H.R. Committee Report - Nancy */</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == EBC Board Meeting Minutes for September 2017 ==<br /> <br /> Board meetings are open to the EBC members and the public.<br /> <br /> * Location: Room ED 113. 6:30 PM<br /> <br /> Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Michael Cenkner<br /> * Minute-taker: Derek<br /> * Food by: Jonathan<br /> * Board attendance:<br /> * Staff attendance: <br /> * Regrets: <br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Meeting called to order by [name] at x:xx pm.<br /> <br /> == Logistics for Next Meeting [AGM] ==<br /> * Date: <br /> * Location: <br /> * Chair: <br /> * Minute-taker: <br /> * Food by: <br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion= To approve this August meeting agenda, and the August 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_August_2017 August Minutes], and committee reports as presented below.<br /> |first= <br /> |second= <br /> |yes= 0<br /> |no= 0<br /> |abstain= 0<br /> |result=<br /> }}<br /> <br /> === President's Report - Jon ===<br /> *[(add link)]<br /> <br /> === Treasurer's Report - Geoff ===<br /> *[(add link)]<br /> <br /> === H.R. Committee Report - Nancy ===<br /> * [[https://docs.google.com/a/edmontonbikes.ca/document/d/18qces_xplVUkGLmmijYYaFJwmgYBJuj8LpdBv1A0CgU/edit?usp=sharing September HR Report]]<br /> <br /> === Administrative Committee Report - no report ===<br /> *[(add link)]<br /> <br /> === Strategic Planning Committee Report - ===<br /> *[(add link)]<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting (5 min)===<br /> * '''Everyone''' sign reports that you have reviewed each month.<br /> ** everyone please log monthly hours. Chris Chan will create specific volunteer hours login and email the link out to board members <br /> * '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on &quot;EBC Events&quot;, other committee meetings go on &quot;EBC Internal&quot; calendar.<br /> <br /> <br /> == New Business ==<br /> <br /> === New Business Item 1: [AGM Planning] ===<br /> *add notes<br /> <br /> === Item 2: [Board Evaluation/Recruitment/ Succession planning-Jasmine/ Nancy]===<br /> <br /> -discussion of board evaluation results<br /> -discussion of board recruitment needs and succession planning<br /> <br /> ===Item 3:[Board Training- Jeremy]===<br /> -discussion of board training opportunity with Alberta Tourism Board Development<br /> <br /> === In Camera: ===<br /> * Discussion notes:<br /> <br /> {{Motion<br /> |motion=To go in Camera<br /> |first= <br /> |second= <br /> |yes= 0<br /> |no= 0<br /> |abstain= 0<br /> |result=<br /> }}<br /> <br /> == Adjournment ==<br /> {{Motion<br /> |motion=To adjourn the meeting at x:xx pm.<br /> |first= <br /> |second= <br /> |yes= 0<br /> |no=0<br /> |abstain=0<br /> |result= <br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2016-2017 Board minutes]]</div>

Nancy.Milakovic https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_September_2017&diff=4009 2017-09-08T02:53:13Z

<p>Nancy.Milakovic: /* New Business */</p> <hr /> <div>'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''<br /> <br /> == EBC Board Meeting Minutes for September 2017 ==<br /> <br /> Board meetings are open to the EBC members and the public.<br /> <br /> * Location: Room ED 113. 6:30 PM<br /> <br /> Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!<br /> <br /> == Attendance ==<br /> * Meeting Chair: Michael Cenkner<br /> * Minute-taker: Derek<br /> * Food by: Jonathan<br /> * Board attendance:<br /> * Staff attendance: <br /> * Regrets: <br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Meeting called to order by [name] at x:xx pm.<br /> <br /> == Logistics for Next Meeting [AGM] ==<br /> * Date: <br /> * Location: <br /> * Chair: <br /> * Minute-taker: <br /> * Food by: <br /> <br /> == Approval of Agenda, Minutes, Reports (5 min) ==<br /> {{Motion<br /> |motion= To approve this August meeting agenda, and the August 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_August_2017 August Minutes], and committee reports as presented below.<br /> |first= <br /> |second= <br /> |yes= 0<br /> |no= 0<br /> |abstain= 0<br /> |result=<br /> }}<br /> <br /> === President's Report - Jon ===<br /> *[(add link)]<br /> <br /> === Treasurer's Report - Geoff ===<br /> *[(add link)]<br /> <br /> === H.R. Committee Report - Nancy ===<br /> *September Report[https://docs.google.com/a/edmontonbikes.ca/document/d/18qces_xplVUkGLmmijYYaFJwmgYBJuj8LpdBv1A0CgU/edit?usp=sharing]<br /> <br /> === Administrative Committee Report - no report ===<br /> *[(add link)]<br /> <br /> === Strategic Planning Committee Report - ===<br /> *[(add link)]<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Updates on Action Items From Previous Meeting (5 min)===<br /> * '''Everyone''' sign reports that you have reviewed each month.<br /> ** everyone please log monthly hours. Chris Chan will create specific volunteer hours login and email the link out to board members <br /> * '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on &quot;EBC Events&quot;, other committee meetings go on &quot;EBC Internal&quot; calendar.<br /> <br /> <br /> == New Business ==<br /> <br /> === New Business Item 1: [AGM Planning] ===<br /> *add notes<br /> <br /> === Item 2: [Board Evaluation/Recruitment/ Succession planning-Jasmine/ Nancy]===<br /> <br /> -discussion of board evaluation results<br /> -discussion of board recruitment needs and succession planning<br /> <br /> ===Item 3:[Board Training- Jeremy]===<br /> -discussion of board training opportunity with Alberta Tourism Board Development<br /> <br /> === In Camera: ===<br /> * Discussion notes:<br /> <br /> {{Motion<br /> |motion=To go in Camera<br /> |first= <br /> |second= <br /> |yes= 0<br /> |no= 0<br /> |abstain= 0<br /> |result=<br /> }}<br /> <br /> == Adjournment ==<br /> {{Motion<br /> |motion=To adjourn the meeting at x:xx pm.<br /> |first= <br /> |second= <br /> |yes= 0<br /> |no=0<br /> |abstain=0<br /> |result= <br /> }}<br /> <br /> [[Category:minutes]]<br /> [[Category:2016-2017 Board minutes]]</div>

Nancy.Milakovic