Board Minutes March 2017

2017-03-14T00:40:47Z

Michael.cenkner: /* Attendance */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for (month)(year) ==

Board meetings are open to the EBC members and the public.

* Location: room 113 [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&z=16&c=&campus=south_campus&dirA=9305%20111%20avenue%2C%20edmonton&dirB=Education%20Centre%20South%20(ED)&dirAPos=&dirBPos=53.523278%2C-113.523467&travel=BICYCLING Education South], University of Alberta
* Start Time: 6:30pm

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair:Nancy
* Minute-taker: Michael C
* Food by: Adrian
* Board attendance: Adrian, Nancy, Jasmine, Derek,Mike P, Dan, Michael C, Alexi, Geoffrey
* Staff attendance:
* Regrets: Jonathan
* Absent:
* Guests: Mike Pybus, Kristen Flath

== Call to Order ==
* Meeting called to order by at pm.

== Logistics for Next Meeting ==
* Date:
* Location:
* Chair:
* Minute-taker:
* Food by:

== Approval of Agenda, Minutes, Reports (5 min) ==
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=== President's Report - Jon ===
*[https://docs.google.com/document/d/1GQZ8jE3nejshqZUQ5TAxEJ5XDBm2YQoWV0RX8V6pvH4/edit?ts=58bc7538 President's Report Feb. 2017]

=== Treasurer's Report - Geoff ===
*[Treasurer's Report (Month) (Year)]

=== Executive Director's Report - Chris ===
*[ED Report (Month) (Year)]

=== H.R. Committee Report - Nancy ===
*[https://docs.google.com/a/edmontonbikes.ca/document/d/1xs_zR1VIf-B1T41KGDzpCj6hd9xNrP0gBnXy5NeEwAk/edit?usp=sharing H.R. Committee Report (March) (2017)]

=== Policy Committee Report - Dan ===
*[Policy Committee Report (Month) (Year)]

=== Strategic Planning Committee Report - Derek ===
*[https://docs.google.com/a/edmontonbikes.ca/document/d/1oNxKsj-ZeYhwH0VlNsFZIl8bmv4XH_Ipo0p5obi8aXk/edit?usp=sharing 2017 EBC Name Change Proposal] (Feb) (2017)]

=== Finance Committee Report - ===
*[Strategic Planning Committee Report (Month) (Year)]

=== Membership Committee Report - ===
*[Strategic Planning Committee Report (Month) (Year)]

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1wGl8jxHMXNNppQMmLfqbMAXjINq5RUjrCWvIR7Df0NA/edit#gid=50 2017 board volunteer hours] for the past month. (We need to update this spreadsheet and fill it in retroactively).
* '''Everyone''' sign reports that you have reviewed each month.
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.
*
*

'''COMPLETED'''
* Booked meeting space for April and May (Room 113, Education South). APIRG is holding elections now. As a formality, they need the new board to consent to continue room bookings on behalf of EBC in May. So they will do that and then book the June meeting.
*

=== Business Item 1: OH&S responsibilities and hazard assessment (10 min)===
*
* Discussion notes:
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**

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* Action Items: '''name''' will ____ by (date).

=== Business Item 2 (__ min)===
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* Discussion notes:
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== New Business ==

=== New Business Item 1: EBC Board Orientation Manual (15 min)===
* Part of the HR Committee.
* Discussion notes:
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**

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* Action Items: '''name''' will ____ by (date).

=== New Business Item 2: PEEPS (Pilot EBC/ESA Partnership) (20 min)===
* [https://docs.google.com/document/d/1pq_WTNOd7h3gFcfX1NjKJrCW6bEFnI0AFOi0jtOE-cM/edit?ts=58c2f2a6# Michael's report, March 13, 2017]
* Asking for board approval in principle
* Discussion notes:
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* Action Items: '''name''' will ____ by (date).

=== New Business Item 3: EBC Name Change/Rebranding Proposal (30 min)===
* Outline the reason behind the proposed name change and the extent of the rebranding.
* Discussion notes:
** [https://docs.google.com/document/d/1PIMpHKLIMEU8yKE9VaZuXOklgGc-WhxI1Y6jDb1MLiE/edit 2014 EBC Name Change Survey]
** [https://docs.google.com/a/edmontonbikes.ca/document/d/1oNxKsj-ZeYhwH0VlNsFZIl8bmv4XH_Ipo0p5obi8aXk/edit?usp=sharing 2017 Name Change Proposal]

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* Action Items: '''name''' will ____ by (date).

'''New Business Item 4: EBC New Board Members''' (10 min)===
*
* Discussion notes:
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* Action Items: '''name''' will ____ by (date).

== In Camera Session ==
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* Please list how long you believe your topic will take to discuss:
** Name (___ min)
** Name (___ min)

{{Motion
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== Adjournment ==
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[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

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Board Minutes March 2017