Board Minutes March 2019

2019-03-12T00:51:57Z

Jeremy.shepherd: /* New Business */

Board Minutes March 2019

2019-03-12T00:50:27Z

Jeremy.shepherd: /* Call to Order */

2017-01-05T19:47:28Z

Jeremy.shepherd: /* President's Report - Jon */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for January 9 2017 ==

Board meetings are open to the EBC members and the public.

* Location: room 113 [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&z=16&c=&campus=south_campus&dirA=9305%20111%20avenue%2C%20edmonton&dirB=Education%20Centre%20South%20(ED)&dirAPos=&dirBPos=53.523278%2C-113.523467&travel=BICYCLING Education South], University of Alberta
* Start Time: 6:30pm

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Jeremy
* Minute-taker: Derek
* Food by:
* Board attendance:
* Staff attendance:
* Regrets:
* Absent:
* Guests:

== Call to Order ==
* Meeting called to order by at pm.

== Logistics for Next Meeting ==
* Date:
* Location:
* Chair:
* Minute-taker:
* Food by:

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this (month) agenda, the (month)(year) minutes), and reports as presented below.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

=== President's Report - Jon ===
https://docs.google.com/document/d/1JfA1PNzCgfFXS9urBmeSTTmfxxRezAptqzo5qm4xHBo/edit?ts=5861ba28

=== Treasurer's Report - Geoff ===
*[Treasurer's Report (Month) (Year)]

=== Executive Director's Report - Chris ===
*[ED Report (Month) (Year)]

=== H.R. Committee Report - Nancy ===
*[https://docs.google.com/a/edmontonbikes.ca/document/d/1GuLwqvSFPS7lgvU0nVjrYUKJ3tcX_7CdFfjAEKahw5s/edit H.R. Committee Report January 2017]-submitted January 3

=== Policy Committee Report - Dan ===
*[Policy Committee Report (Month) (Year)]

=== Strategic Planning Committee Report - Derek ===
[[https://docs.google.com/a/edmontonbikes.ca/document/d/1PtOgT4n59rqBjKWo-eIZU2MqX0LJafbkGwLQxvVk6JQ/edit?usp=sharing| read here]]

=== Finance Committee Report - Geoff (?) ===
*[Strategic Planning Committee Report (Month) (Year)]

=== Membership Committee Report - Adrian (?) ===
*[Strategic Planning Committee Report (Month) (Year)]

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1wGl8jxHMXNNppQMmLfqbMAXjINq5RUjrCWvIR7Df0NA/edit#gid=50 2016 board volunteer hours] for the past month.
* '''Everyone''' sign reports that you have reviewed each month.
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.
** Jul 2015: '''Jon, Nancy, Anna, Geoff, Chris Chan''' will meet to get an orientation and see if Asana can be used for board tasks/to do list too
* Dec 2015: '''Anna''' will book 30 min meeting before board meeting for Asana orientation by Exec.
* Sep 2015: '''Anna''' to post final financial policy to wiki and (Feb 2016) all new TOR (Executive, Policy, HR) to wiki
* Feb 2016: '''Geoff''' to get access online to Tangerine (ING) account where casino funds are cashed in the interim in order to view balance
* May 2016: '''Nancy''' will share final copy of ABBCC Bike-way Design doc when available.
* Jul 2016: '''Chris''' will put note in Asana for 2018 to review GWI-EBC agreement. '''Geoff''' will add notes into 2017 budget doc for 2018 $25k info for GWI lease. '''Jon''' to draft a written document with YCR2 Leadership Team to specify agreement terms, notably that YCR2 will fund raise the full $75,000 on behalf of EBC.
* Oct 2016: '''Retreat coordinator''' add discussion of AGM to Nov planning retreat agenda.
* Oct 2016: '''Nancy''' will strike HR ad-hoc committee to implement OH&S plan by December 31st.
* Derek book meeting room 113 for Jan 9th

'''COMPLETED'''
*
*

=== Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== Business Item 2 (__ min)===
*
* Discussion notes:
**You Can Ride 2 Not For Profit Status Update
**

New Business

Item 1. New Brand/ Name for EBC

*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Action Items: '''name''' will ____ by (date).

=== New Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== In Camera Session ==
{{Motion
|motion=To go [https://en.wikipedia.org/wiki/In_camera in camera].
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Please list how long you believe your topic will take to discuss:
** Nancy (15 min)
** Name (___ min)

{{Motion
|motion=To close the [https://en.wikipedia.org/wiki/In_camera in camera] discussion.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at __pm.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes January 2017

2017-01-05T04:50:12Z

Jeremy.shepherd: /* Business Item 2 (__ min) */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for January 2017 ==

Board meetings are open to the EBC members and the public.

* Location: room 113 [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&z=16&c=&campus=south_campus&dirA=9305%20111%20avenue%2C%20edmonton&dirB=Education%20Centre%20South%20(ED)&dirAPos=&dirBPos=53.523278%2C-113.523467&travel=BICYCLING Education South], University of Alberta
* Start Time: 6:30pm

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Jeremy
* Minute-taker: Derek
* Food by:
* Board attendance:
* Staff attendance:
* Regrets:
* Absent:
* Guests:

== Call to Order ==
* Meeting called to order by at pm.

== Logistics for Next Meeting ==
* Date:
* Location:
* Chair:
* Minute-taker:
* Food by:

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this (month) agenda, the (month)(year) minutes), and reports as presented below.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

=== President's Report - Jon ===
*[President's Report (Month) (Year)]

=== Treasurer's Report - Geoff ===
*[Treasurer's Report (Month) (Year)]

=== Executive Director's Report - Chris ===
*[ED Report (Month) (Year)]

=== H.R. Committee Report - Nancy ===
*[https://docs.google.com/a/edmontonbikes.ca/document/d/1GuLwqvSFPS7lgvU0nVjrYUKJ3tcX_7CdFfjAEKahw5s/edit H.R. Committee Report January 2017]-submitted January 3

=== Policy Committee Report - Dan ===
*[Policy Committee Report (Month) (Year)]

=== Strategic Planning Committee Report - Derek ===
[[https://docs.google.com/a/edmontonbikes.ca/document/d/1PtOgT4n59rqBjKWo-eIZU2MqX0LJafbkGwLQxvVk6JQ/edit?usp=sharing| read here]]

=== Finance Committee Report - Geoff (?) ===
*[Strategic Planning Committee Report (Month) (Year)]

=== Membership Committee Report - Adrian (?) ===
*[Strategic Planning Committee Report (Month) (Year)]

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1wGl8jxHMXNNppQMmLfqbMAXjINq5RUjrCWvIR7Df0NA/edit#gid=50 2016 board volunteer hours] for the past month.
* '''Everyone''' sign reports that you have reviewed each month.
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.
** Jul 2015: '''Jon, Nancy, Anna, Geoff, Chris Chan''' will meet to get an orientation and see if Asana can be used for board tasks/to do list too
* Dec 2015: '''Anna''' will book 30 min meeting before board meeting for Asana orientation by Exec.
* Sep 2015: '''Anna''' to post final financial policy to wiki and (Feb 2016) all new TOR (Executive, Policy, HR) to wiki
* Feb 2016: '''Geoff''' to get access online to Tangerine (ING) account where casino funds are cashed in the interim in order to view balance
* May 2016: '''Nancy''' will share final copy of ABBCC Bike-way Design doc when available.
* Jul 2016: '''Chris''' will put note in Asana for 2018 to review GWI-EBC agreement. '''Geoff''' will add notes into 2017 budget doc for 2018 $25k info for GWI lease. '''Jon''' to draft a written document with YCR2 Leadership Team to specify agreement terms, notably that YCR2 will fund raise the full $75,000 on behalf of EBC.
* Oct 2016: '''Retreat coordinator''' add discussion of AGM to Nov planning retreat agenda.
* Oct 2016: '''Nancy''' will strike HR ad-hoc committee to implement OH&S plan by December 31st.
* Derek book meeting room 113 for Jan 9th

'''COMPLETED'''
*
*

=== Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== Business Item 2 (__ min)===
*
* Discussion notes:
**You Can Ride 2 Not For Profit Status Update
**

New Business

Item 1. New Brand/ Name for EBC

*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Action Items: '''name''' will ____ by (date).

=== New Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== In Camera Session ==
{{Motion
|motion=To go [https://en.wikipedia.org/wiki/In_camera in camera].
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Please list how long you believe your topic will take to discuss:
** Nancy (15 min)
** Name (___ min)

{{Motion
|motion=To close the [https://en.wikipedia.org/wiki/In_camera in camera] discussion.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at __pm.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes January 2017

2016-12-28T07:17:37Z

Jeremy.shepherd: /* New Business Item 2 (__ min) */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for January 2017 ==

Board meetings are open to the EBC members and the public.

* Location: room 113 [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&z=16&c=&campus=south_campus&dirA=9305%20111%20avenue%2C%20edmonton&dirB=Education%20Centre%20South%20(ED)&dirAPos=&dirBPos=53.523278%2C-113.523467&travel=BICYCLING Education South], University of Alberta
* Start Time: 6:30pm

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Jeremy
* Minute-taker: Derek
* Food by:
* Board attendance:
* Staff attendance:
* Regrets:
* Absent:
* Guests:

== Call to Order ==
* Meeting called to order by at pm.

== Logistics for Next Meeting ==
* Date:
* Location:
* Chair:
* Minute-taker:
* Food by:

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this (month) agenda, the (month)(year) minutes), and reports as presented below.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

=== President's Report - Jon ===
*[President's Report (Month) (Year)]

=== Treasurer's Report - Geoff ===
*[Treasurer's Report (Month) (Year)]

=== Executive Director's Report - Chris ===
*[ED Report (Month) (Year)]

=== H.R. Committee Report - Nancy ===
*[H.R. Committee Report (Month) (Year)]

=== Policy Committee Report - Dan ===
*[Policy Committee Report (Month) (Year)]

=== Strategic Planning Committee Report - Derek ===
[[https://docs.google.com/a/edmontonbikes.ca/document/d/1PtOgT4n59rqBjKWo-eIZU2MqX0LJafbkGwLQxvVk6JQ/edit?usp=sharing| read here]]

=== Finance Committee Report - Geoff (?) ===
*[Strategic Planning Committee Report (Month) (Year)]

=== Membership Committee Report - Adrian (?) ===
*[Strategic Planning Committee Report (Month) (Year)]

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1wGl8jxHMXNNppQMmLfqbMAXjINq5RUjrCWvIR7Df0NA/edit#gid=50 2016 board volunteer hours] for the past month.
* '''Everyone''' sign reports that you have reviewed each month.
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.
** Jul 2015: '''Jon, Nancy, Anna, Geoff, Chris Chan''' will meet to get an orientation and see if Asana can be used for board tasks/to do list too
* Dec 2015: '''Anna''' will book 30 min meeting before board meeting for Asana orientation by Exec.
* Sep 2015: '''Anna''' to post final financial policy to wiki and (Feb 2016) all new TOR (Executive, Policy, HR) to wiki
* Feb 2016: '''Geoff''' to get access online to Tangerine (ING) account where casino funds are cashed in the interim in order to view balance
* May 2016: '''Nancy''' will share final copy of ABBCC Bike-way Design doc when available.
* Jul 2016: '''Chris''' will put note in Asana for 2018 to review GWI-EBC agreement. '''Geoff''' will add notes into 2017 budget doc for 2018 $25k info for GWI lease. '''Jon''' to draft a written document with YCR2 Leadership Team to specify agreement terms, notably that YCR2 will fund raise the full $75,000 on behalf of EBC.
* Oct 2016: '''Retreat coordinator''' add discussion of AGM to Nov planning retreat agenda.
* Oct 2016: '''Nancy''' will strike HR ad-hoc committee to implement OH&S plan by December 31st.
* Derek book meeting room 113 for Jan 9th

'''COMPLETED'''
*
*

=== Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== Business Item 2 (__ min)===
*
* Discussion notes:
**
**

New Business

Item 1. New Brand/ Name for EBC

*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Action Items: '''name''' will ____ by (date).

=== New Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== In Camera Session ==
{{Motion
|motion=To go [https://en.wikipedia.org/wiki/In_camera in camera].
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Please list how long you believe your topic will take to discuss:
** Name (___ min)
** Name (___ min)

{{Motion
|motion=To close the [https://en.wikipedia.org/wiki/In_camera in camera] discussion.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at __pm.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]