Bike Edmonton - User contributions [en]

Board Minutes September 2017

2017-09-12T01:52:48Z

Derekpluim: /* New Business */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for September 2017 ==

Board meetings are open to the EBC members and the public.

* Location: Room ED 113. 6:30 PM

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Michael Cenkner
* Minute-taker: Derek
* Food by: Jonathan
* Board attendance: Jasmine, Nancy, Mike, Michael, Adrian, Jeremy, Derek
* Staff attendance: Chris
* Regrets:
* Guests: Karlie

== Call to Order ==
* Meeting called to order by Michael at 6:35 pm.

== Logistics for Next Meeting [AGM] ==
* Date: Sunday, October 15th 2017
* Location: Downtown Edmonton Community League, 10042 103 St
*1:00 to 3:00 PM

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion= To approve this August meeting agenda, and the August 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_August_2017 August Minutes], and committee reports as presented below.
|first= Geoff
|second= Jasmine
|yes= 8
|no= 0
|abstain= 0
|result= Carried
}}

=== President's Report - Jon ===
* [https://docs.google.com/document/d/18CAeCuTRjr6loYOXr8RYcxVuuOG3DlK0sYccMS7jJcM/edit?ts=59b57e01 President/Administrative Committee Report Summer 2017]
*We agreed that for our purposes that Molly would end all activities with YCR2 by Sept. 31st if not sooner.
Jon has been going through the financials, there were some deposits that needed to be reviewed and Molly had some outstanding hours. The funds will be reconciled. The report from the staff regarding the ED transition between Molly and Chris is that it is going smoothly and Molly is enjoying what she is doing.

=== Treasurer's Report - Geoff ===
https://docs.google.com/document/d/1bhIPpcXv6efac06lIAkqP-n3o3SzgHSB9-1hSi0ww7Q
* At the end of August, we received about $14,000 in expense statements, (primary parts orders from Babac). Should we claim that all in August or apply the expenses it over the course of the year. There are two reasons why this matters, 1) is it appropriate from an accounting standpoint 2) there may also be a question of optics to consider. Geoff is recommending we apply the expense to last year's expenses to be a true reflection of our books.
Our sales were higher than last year, even in August when we were closed for staff vacation. We do have a bike builder this year which might explain the increased in sales (more bikes to sell, better condition bikes to sell).

=== H.R. Committee Report - Nancy ===
* [[https://docs.google.com/a/edmontonbikes.ca/document/d/18qces_xplVUkGLmmijYYaFJwmgYBJuj8LpdBv1A0CgU/edit?usp=sharing September HR Report]]
* Jeremy and Jasmine prepared the link for the board orientation manual (largely built off the groundwork of Anna V).
* The board job descriptions are finished on schedule and ready for the AGM.

=== Administrative Committee Report - no report ===
*[(add link)]

=== Strategic Planning Committee Report - ===
*[https://docs.google.com/document/d/1HO_PK_sJ1gRsD59OH9826Bd7OMljgWsvC9tEyZ2buVg/edit draft document for approval]
* I'll make the discussed changes and send the document to Chris.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
** everyone please log monthly hours. Chris Chan will create specific volunteer hours login and email the link out to board members
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.

== New Business ==

=== New Business Item 1: [AGM Planning] ===
* The AGM will be at the Downtown Edmonton Community League, 10042 103 Street from 1:00 to 3:00 PM.
* It may be best if Coreen only mentions the winning volunteers.
* Jasmine will be away for the AGM.
*[https://docs.google.com/document/d/1zGr8bghPvGsd0PHGejSqIJ_N6h2s50v14YpNPEKPlqE/edit AGM Task List]

=== Item 2: [Board Evaluation/Recruitment/ Succession planning-Jasmine/ Nancy]===

-discussion of board evaluation results
-discussion of board recruitment needs and succession planning

===Item 3:[Board Training- Jeremy]===
-discussion of board training opportunity with Alberta Tourism Board Development

===Item 4:[Budget Discussion - Geoff]===

- discuss the budget for next year. We will need to vote on accepting a draft budget.
- discuss risks, and planned expenditures (staff, BWN renovations, expected an increase in sales ...)

https://docs.google.com/spreadsheets/d/1QG6dbdNABie-IKPDitVkOdTxZtjWdmCE7LDDEvSG2BQ/edit#gid=1076733922

Some of the details in the budget will change, subject to staff and board input, but the board should come to an agreement on what level of budget deficit we are willing to proceed with.

=== In Camera: ===
* Discussion notes:

{{Motion
|motion=To go in Camera
|first=
|second=
|yes= 0
|no= 0
|abstain= 0
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at x:xx pm.
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes September 2017

2017-09-12T01:43:59Z

Derekpluim: /* New Business */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for September 2017 ==

Board meetings are open to the EBC members and the public.

* Location: Room ED 113. 6:30 PM

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Michael Cenkner
* Minute-taker: Derek
* Food by: Jonathan
* Board attendance: Jasmine, Nancy, Mike, Michael, Adrian, Jeremy, Derek
* Staff attendance: Chris
* Regrets:
* Guests: Karlie

== Call to Order ==
* Meeting called to order by Michael at 6:35 pm.

== Logistics for Next Meeting [AGM] ==
* Date: Sunday, October 15th 2017
* Location: Downtown Edmonton Community League, 10042 103 St
*1:00 to 3:00 PM

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion= To approve this August meeting agenda, and the August 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_August_2017 August Minutes], and committee reports as presented below.
|first= Geoff
|second= Jasmine
|yes= 8
|no= 0
|abstain= 0
|result= Carried
}}

=== President's Report - Jon ===
* [https://docs.google.com/document/d/18CAeCuTRjr6loYOXr8RYcxVuuOG3DlK0sYccMS7jJcM/edit?ts=59b57e01 President/Administrative Committee Report Summer 2017]
*We agreed that for our purposes that Molly would end all activities with YCR2 by Sept. 31st if not sooner.
Jon has been going through the financials, there were some deposits that needed to be reviewed and Molly had some outstanding hours. The funds will be reconciled. The report from the staff regarding the ED transition between Molly and Chris is that it is going smoothly and Molly is enjoying what she is doing.

=== Treasurer's Report - Geoff ===
https://docs.google.com/document/d/1bhIPpcXv6efac06lIAkqP-n3o3SzgHSB9-1hSi0ww7Q
* At the end of August, we received about $14,000 in expense statements, (primary parts orders from Babac). Should we claim that all in August or apply the expenses it over the course of the year. There are two reasons why this matters, 1) is it appropriate from an accounting standpoint 2) there may also be a question of optics to consider. Geoff is recommending we apply the expense to last year's expenses to be a true reflection of our books.
Our sales were higher than last year, even in August when we were closed for staff vacation. We do have a bike builder this year which might explain the increased in sales (more bikes to sell, better condition bikes to sell).

=== H.R. Committee Report - Nancy ===
* [[https://docs.google.com/a/edmontonbikes.ca/document/d/18qces_xplVUkGLmmijYYaFJwmgYBJuj8LpdBv1A0CgU/edit?usp=sharing September HR Report]]
* Jeremy and Jasmine prepared the link for the board orientation manual (largely built off the groundwork of Anna V).
* The board job descriptions are finished on schedule and ready for the AGM.

=== Administrative Committee Report - no report ===
*[(add link)]

=== Strategic Planning Committee Report - ===
*[https://docs.google.com/document/d/1HO_PK_sJ1gRsD59OH9826Bd7OMljgWsvC9tEyZ2buVg/edit draft document for approval]
* I'll make the discussed changes and send the document to Chris.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
** everyone please log monthly hours. Chris Chan will create specific volunteer hours login and email the link out to board members
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.

== New Business ==

=== New Business Item 1: [AGM Planning] ===
* The AGM will be at the Downtown Edmonton Community League, 10042 103 Street from 1:00 to 3:00 PM.
[https://docs.google.com/document/d/1zGr8bghPvGsd0PHGejSqIJ_N6h2s50v14YpNPEKPlqE/edit AGM Task List]

=== Item 2: [Board Evaluation/Recruitment/ Succession planning-Jasmine/ Nancy]===

-discussion of board evaluation results
-discussion of board recruitment needs and succession planning

===Item 3:[Board Training- Jeremy]===
-discussion of board training opportunity with Alberta Tourism Board Development

===Item 4:[Budget Discussion - Geoff]===

- discuss the budget for next year. We will need to vote on accepting a draft budget.
- discuss risks, and planned expenditures (staff, BWN renovations, expected an increase in sales ...)

https://docs.google.com/spreadsheets/d/1QG6dbdNABie-IKPDitVkOdTxZtjWdmCE7LDDEvSG2BQ/edit#gid=1076733922

Some of the details in the budget will change, subject to staff and board input, but the board should come to an agreement on what level of budget deficit we are willing to proceed with.

=== In Camera: ===
* Discussion notes:

{{Motion
|motion=To go in Camera
|first=
|second=
|yes= 0
|no= 0
|abstain= 0
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at x:xx pm.
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes September 2017

2017-09-12T01:40:01Z

Derekpluim:

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for September 2017 ==

Board meetings are open to the EBC members and the public.

* Location: Room ED 113. 6:30 PM

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Michael Cenkner
* Minute-taker: Derek
* Food by: Jonathan
* Board attendance: Jasmine, Nancy, Mike, Michael, Adrian, Jeremy, Derek
* Staff attendance: Chris
* Regrets:
* Guests: Karlie

== Call to Order ==
* Meeting called to order by Michael at 6:35 pm.

== Logistics for Next Meeting [AGM] ==
* Date: Sunday, October 15th 2017
* Location: Downtown Edmonton Community League, 10042 103 St
*1:00 to 3:00 PM

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion= To approve this August meeting agenda, and the August 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_August_2017 August Minutes], and committee reports as presented below.
|first= Geoff
|second= Jasmine
|yes= 8
|no= 0
|abstain= 0
|result= Carried
}}

=== President's Report - Jon ===
* [https://docs.google.com/document/d/18CAeCuTRjr6loYOXr8RYcxVuuOG3DlK0sYccMS7jJcM/edit?ts=59b57e01 President/Administrative Committee Report Summer 2017]
*We agreed that for our purposes that Molly would end all activities with YCR2 by Sept. 31st if not sooner.
Jon has been going through the financials, there were some deposits that needed to be reviewed and Molly had some outstanding hours. The funds will be reconciled. The report from the staff regarding the ED transition between Molly and Chris is that it is going smoothly and Molly is enjoying what she is doing.

=== Treasurer's Report - Geoff ===
https://docs.google.com/document/d/1bhIPpcXv6efac06lIAkqP-n3o3SzgHSB9-1hSi0ww7Q
* At the end of August, we received about $14,000 in expense statements, (primary parts orders from Babac). Should we claim that all in August or apply the expenses it over the course of the year. There are two reasons why this matters, 1) is it appropriate from an accounting standpoint 2) there may also be a question of optics to consider. Geoff is recommending we apply the expense to last year's expenses to be a true reflection of our books.
Our sales were higher than last year, even in August when we were closed for staff vacation. We do have a bike builder this year which might explain the increased in sales (more bikes to sell, better condition bikes to sell).

=== H.R. Committee Report - Nancy ===
* [[https://docs.google.com/a/edmontonbikes.ca/document/d/18qces_xplVUkGLmmijYYaFJwmgYBJuj8LpdBv1A0CgU/edit?usp=sharing September HR Report]]
* Jeremy and Jasmine prepared the link for the board orientation manual (largely built off the groundwork of Anna V).
* The board job descriptions are finished on schedule and ready for the AGM.

=== Administrative Committee Report - no report ===
*[(add link)]

=== Strategic Planning Committee Report - ===
*[https://docs.google.com/document/d/1HO_PK_sJ1gRsD59OH9826Bd7OMljgWsvC9tEyZ2buVg/edit draft document for approval]
* I'll make the discussed changes and send the document to Chris.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
** everyone please log monthly hours. Chris Chan will create specific volunteer hours login and email the link out to board members
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.

== New Business ==

=== New Business Item 1: [AGM Planning] ===
* The AGM will be at the Downtown Community Legue Building on October 15th

=== Item 2: [Board Evaluation/Recruitment/ Succession planning-Jasmine/ Nancy]===

-discussion of board evaluation results
-discussion of board recruitment needs and succession planning

===Item 3:[Board Training- Jeremy]===
-discussion of board training opportunity with Alberta Tourism Board Development

===Item 4:[Budget Discussion - Geoff]===

- discuss the budget for next year. We will need to vote on accepting a draft budget.
- discuss risks, and planned expenditures (staff, BWN renovations, expected an increase in sales ...)

https://docs.google.com/spreadsheets/d/1QG6dbdNABie-IKPDitVkOdTxZtjWdmCE7LDDEvSG2BQ/edit#gid=1076733922

Some of the details in the budget will change, subject to staff and board input, but the board should come to agreement on what level of budget deficit we are willing to proceed with.

=== In Camera: ===
* Discussion notes:

{{Motion
|motion=To go in Camera
|first=
|second=
|yes= 0
|no= 0
|abstain= 0
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at x:xx pm.
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes September 2017

2017-09-12T01:29:48Z

Derekpluim: /* Strategic Planning Committee Report - */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for September 2017 ==

Board meetings are open to the EBC members and the public.

* Location: Room ED 113. 6:30 PM

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Michael Cenkner
* Minute-taker: Derek
* Food by: Jonathan
* Board attendance: Jasmine, Nancy, Mike, Michael, Adrian, Jeremy, Derek
* Staff attendance: Chris
* Regrets:
* Guests: Karlie

== Call to Order ==
* Meeting called to order by Michael at 6:35 pm.

== Logistics for Next Meeting [AGM] ==
* Date:
* Location:
* Chair:
* Minute-taker:
* Food by:

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion= To approve this August meeting agenda, and the August 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_August_2017 August Minutes], and committee reports as presented below.
|first= Geoff
|second= Jasmine
|yes= 8
|no= 0
|abstain= 0
|result= Carried
}}

=== President's Report - Jon ===
* [https://docs.google.com/document/d/18CAeCuTRjr6loYOXr8RYcxVuuOG3DlK0sYccMS7jJcM/edit?ts=59b57e01 President/Administrative Committee Report Summer 2017]
*We agreed that for our purposes that Molly would end all activities with YCR2 by Sept. 31st if not sooner.
Jon has been going through the financials, there were some deposits that needed to be reviewed and Molly had some outstanding hours. The funds will be reconciled. The report from the staff regarding the ED transition between Molly and Chris is that it is going smoothly and Molly is enjoying what she is doing.

=== Treasurer's Report - Geoff ===
https://docs.google.com/document/d/1bhIPpcXv6efac06lIAkqP-n3o3SzgHSB9-1hSi0ww7Q
* At the end of August, we received about $14,000 in expense statements, (primary parts orders from Babac). Should we claim that all in August or apply the expenses it over the course of the year. There are two reasons why this matters, 1) is it appropriate from an accounting standpoint 2) there may also be a question of optics to consider. Geoff is recommending we apply the expense to last year's expenses to be a true reflection of our books.
Our sales were higher than last year, even in August when we were closed for staff vacation. We do have a bike builder this year which might explain the increased in sales (more bikes to sell, better condition bikes to sell).

=== H.R. Committee Report - Nancy ===
* [[https://docs.google.com/a/edmontonbikes.ca/document/d/18qces_xplVUkGLmmijYYaFJwmgYBJuj8LpdBv1A0CgU/edit?usp=sharing September HR Report]]
* Jeremy and Jasmine prepared the link for the board orientation manual (largely built off the groundwork of Anna V).
* The board job descriptions are finished on schedule and ready for the AGM.

=== Administrative Committee Report - no report ===
*[(add link)]

=== Strategic Planning Committee Report - ===
*[https://docs.google.com/document/d/1HO_PK_sJ1gRsD59OH9826Bd7OMljgWsvC9tEyZ2buVg/edit draft document for approval]
* I'll make the discussed changes and send the document to Chris.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
** everyone please log monthly hours. Chris Chan will create specific volunteer hours login and email the link out to board members
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.

== New Business ==

=== New Business Item 1: [AGM Planning] ===
*add notes

=== Item 2: [Board Evaluation/Recruitment/ Succession planning-Jasmine/ Nancy]===

-discussion of board evaluation results
-discussion of board recruitment needs and succession planning

===Item 3:[Board Training- Jeremy]===
-discussion of board training opportunity with Alberta Tourism Board Development

===Item 4:[Budget Discussion - Geoff]===

- discuss the budget for next year. We will need to vote on accepting a draft budget.
- discuss risks, and planned expenditures (staff, BWN renovations, expected an increase in sales ...)

https://docs.google.com/spreadsheets/d/1QG6dbdNABie-IKPDitVkOdTxZtjWdmCE7LDDEvSG2BQ/edit#gid=1076733922

Some of the details in the budget will change, subject to staff and board input, but the board should come to agreement on what level of budget deficit we are willing to proceed with.

=== In Camera: ===
* Discussion notes:

{{Motion
|motion=To go in Camera
|first=
|second=
|yes= 0
|no= 0
|abstain= 0
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at x:xx pm.
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes September 2017

2017-09-12T01:05:55Z

Derekpluim:

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for September 2017 ==

Board meetings are open to the EBC members and the public.

* Location: Room ED 113. 6:30 PM

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Michael Cenkner
* Minute-taker: Derek
* Food by: Jonathan
* Board attendance: Jasmine, Nancy, Mike, Michael, Adrian, Jeremy, Derek
* Staff attendance: Chris
* Regrets:
* Guests: Karlie

== Call to Order ==
* Meeting called to order by Michael at 6:35 pm.

== Logistics for Next Meeting [AGM] ==
* Date:
* Location:
* Chair:
* Minute-taker:
* Food by:

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion= To approve this August meeting agenda, and the August 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_August_2017 August Minutes], and committee reports as presented below.
|first= Geoff
|second= Jasmine
|yes= 8
|no= 0
|abstain= 0
|result= Carried
}}

=== President's Report - Jon ===
* [https://docs.google.com/document/d/18CAeCuTRjr6loYOXr8RYcxVuuOG3DlK0sYccMS7jJcM/edit?ts=59b57e01 President/Administrative Committee Report Summer 2017]
*We agreed that for our purposes that Molly would end all activities with YCR2 by Sept. 31st if not sooner.
Jon has been going through the financials, there were some deposits that needed to be reviewed and Molly had some outstanding hours. The funds will be reconciled. The report from the staff regarding the ED transition between Molly and Chris is that it is going smoothly and Molly is enjoying what she is doing.

=== Treasurer's Report - Geoff ===
https://docs.google.com/document/d/1bhIPpcXv6efac06lIAkqP-n3o3SzgHSB9-1hSi0ww7Q
* At the end of August, we received about $14,000 in expense statements, (primary parts orders from Babac). Should we claim that all in August or apply the expenses it over the course of the year. There are two reasons why this matters, 1) is it appropriate from an accounting standpoint 2) there may also be a question of optics to consider. Geoff is recommending we apply the expense to last year's expenses to be a true reflection of our books.
Our sales were higher than last year, even in August when we were closed for staff vacation. We do have a bike builder this year which might explain the increased in sales (more bikes to sell, better condition bikes to sell).

=== H.R. Committee Report - Nancy ===
* [[https://docs.google.com/a/edmontonbikes.ca/document/d/18qces_xplVUkGLmmijYYaFJwmgYBJuj8LpdBv1A0CgU/edit?usp=sharing September HR Report]]
* Jeremy and Jasmine prepared the link for the board orientation manual (largely built off the groundwork of Anna V).
* The board job descriptions are finished on schedule and ready for the AGM.

=== Administrative Committee Report - no report ===
*[(add link)]

=== Strategic Planning Committee Report - ===
*[https://docs.google.com/document/d/1HO_PK_sJ1gRsD59OH9826Bd7OMljgWsvC9tEyZ2buVg/edit draft document for approval]

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
** everyone please log monthly hours. Chris Chan will create specific volunteer hours login and email the link out to board members
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.

== New Business ==

=== New Business Item 1: [AGM Planning] ===
*add notes

=== Item 2: [Board Evaluation/Recruitment/ Succession planning-Jasmine/ Nancy]===

-discussion of board evaluation results
-discussion of board recruitment needs and succession planning

===Item 3:[Board Training- Jeremy]===
-discussion of board training opportunity with Alberta Tourism Board Development

===Item 4:[Budget Discussion - Geoff]===

- discuss the budget for next year. We will need to vote on accepting a draft budget.
- discuss risks, and planned expenditures (staff, BWN renovations, expected an increase in sales ...)

https://docs.google.com/spreadsheets/d/1QG6dbdNABie-IKPDitVkOdTxZtjWdmCE7LDDEvSG2BQ/edit#gid=1076733922

Some of the details in the budget will change, subject to staff and board input, but the board should come to agreement on what level of budget deficit we are willing to proceed with.

=== In Camera: ===
* Discussion notes:

{{Motion
|motion=To go in Camera
|first=
|second=
|yes= 0
|no= 0
|abstain= 0
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at x:xx pm.
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes September 2017

2017-09-12T00:52:32Z

Derekpluim:

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for September 2017 ==

Board meetings are open to the EBC members and the public.

* Location: Room ED 113. 6:30 PM

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Michael Cenkner
* Minute-taker: Derek
* Food by: Jonathan
* Board attendance: Jasmine, Nancy, Mike, Michael, Adrian, Jeremy, Derek
* Staff attendance:
* Regrets:
* Guests: Karlie

== Call to Order ==
* Meeting called to order by Michael at 6:35 pm.

== Logistics for Next Meeting [AGM] ==
* Date:
* Location:
* Chair:
* Minute-taker:
* Food by:

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion= To approve this August meeting agenda, and the August 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_August_2017 August Minutes], and committee reports as presented below.
|first= Geoff
|second= Jasmine
|yes= 8
|no= 0
|abstain= 0
|result= Carried
}}

=== President's Report - Jon ===
* [https://docs.google.com/document/d/18CAeCuTRjr6loYOXr8RYcxVuuOG3DlK0sYccMS7jJcM/edit?ts=59b57e01 President/Administrative Committee Report Summer 2017]
*We agreed that for our purposes that Molly would end all activities with YCR2 by Sept. 31st if not sooner.
Jon has been going through the financials, there were some deposits that needed to be reviewed and Molly had some outstanding hours. The funds will be reconciled. The report from the staff regarding the ED transition between Molly and Chris is that it is going smoothly and Molly is enjoying what she is doing.

=== Treasurer's Report - Geoff ===
https://docs.google.com/document/d/1bhIPpcXv6efac06lIAkqP-n3o3SzgHSB9-1hSi0ww7Q
* At the end of August, we received about $14,000 in expense statements, (primary parts orders from Babac). Should we claim that all in August or apply the expenses it over the course of the year. There are two reasons why this matters, 1) is it appropriate from an accounting standpoint 2) there may also be a question of optics to consider. Geoff is recommending we apply the expense to last year's expenses to be a true reflection of our books.

=== H.R. Committee Report - Nancy ===
* [[https://docs.google.com/a/edmontonbikes.ca/document/d/18qces_xplVUkGLmmijYYaFJwmgYBJuj8LpdBv1A0CgU/edit?usp=sharing September HR Report]]

=== Administrative Committee Report - no report ===
*[(add link)]

=== Strategic Planning Committee Report - ===
*[(add link)]

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
** everyone please log monthly hours. Chris Chan will create specific volunteer hours login and email the link out to board members
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.

== New Business ==

=== New Business Item 1: [AGM Planning] ===
*add notes

=== Item 2: [Board Evaluation/Recruitment/ Succession planning-Jasmine/ Nancy]===

-discussion of board evaluation results
-discussion of board recruitment needs and succession planning

===Item 3:[Board Training- Jeremy]===
-discussion of board training opportunity with Alberta Tourism Board Development

===Item 4:[Budget Discussion - Geoff]===

- discuss budget for next year. We will need to vote on accepting a draft budget.
- discuss risks, and planned expenditures (staff, BWN renovations, expected increase in sales ...)

https://docs.google.com/spreadsheets/d/1QG6dbdNABie-IKPDitVkOdTxZtjWdmCE7LDDEvSG2BQ/edit#gid=1076733922

Some of the details in the budget will change, subject to staff and board input, but the board should come to agreement on what level of budget deficit we are willing to proceed with.

=== In Camera: ===
* Discussion notes:

{{Motion
|motion=To go in Camera
|first=
|second=
|yes= 0
|no= 0
|abstain= 0
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at x:xx pm.
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes September 2017

2017-09-01T03:52:23Z

Derekpluim: Created page with "'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.''''' == EBC Board Meeting Minutes for September 2017 == Bo..."

Board Minutes August 2017

2017-08-15T01:51:52Z

Derekpluim: /* In Camera: */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for August 2017 ==

Board meetings are open to the EBC members and the public.

* Location: Room ED 221. 6:30 PM

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Michael P.
* Minute-taker: Derek
* Food by: Jeremy (brought some really awesome watermelon, it was yellow!)
* Board attendance: Jeremy, Nancy, Jasmine, Michael, Derek, Geoff,
* Staff attendance:
* Regrets: Jonathan, Adrian, Alexey
* Guests:

== Call to Order ==
* Meeting called to order by Michael at 6:40 pm.

== Logistics for Next Meeting ==
* Date: September 11th
* Location: Room 113, Education South
* Chair: Michael Cenkner
* Minute-taker: Derek
* Food by: Jonathan

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion= To approve this August meeting agenda, and the July 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_July_2017 July Minutes], and committee reports as presented below.
|first= Geoff
|second= Jasmine
|yes= 5
|no= 0
|abstain= 0
|result=
}}

=== President's Report - Jon ===
*[(add link)]

=== Treasurer's Report - Geoff ===
[[https://docs.google.com/document/d/1qRdAsumBlAcqiVmOS0KbZ8NslW7dWcvnsEDPacX6AGE/edit?ts=599242b1 August Financial Update]]
* We're on track to be near our budget... which is great!
Our sales this summer have been a bit better than last summer.

=== H.R. Committee Report - Nancy ===
*No new updates. Most members have had an opportunity to review the board director descriptions.

=== Administrative Committee Report - no report
*[(add link)]

=== Strategic Planning Committee Report - ===
*I [Derek] will aim to have a draft version of the name change pamphlet prepared for the August meeting.
*Our bylaws require 21 days notice of a special amendment to our bylaws.
*We need 75% of the voting members in attendance to hold a vote for bylaw changes.
*Our AGM is October 15th.
*We will release a PDF of the information pamphlet before the AGM.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
** everyone please log monthly hours. Chris Chan will create specific volunteer hours login and email the link out to board members
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.

== New Business ==

=== New Business Item 1: [Follow-up Board Succession Planning] ===

Please add your notes (if you haven't done so already)

Discussion on board succession planning.
-review of board job descriptions, Pres, VP, Secretary, and Treasurer. Opportunity to ask questions of roles.

[https://docs.google.com/a/edmontonbikes.ca/document/d/1cx5Dd9pc8QbzmcVsOqH_TNwuA_2pPHDlxdw_a9xw0TU/edit?usp=sharing/edit Presidents Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1UgXJaCL1E5dOgprvkoe3D6rv2l19V7WvRBbFE2EVTQo/edit?usp=sharing/edit Vice President Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1BvldxZSSLwP7cTQfByjCOrVwPi7qt-1_qwXJkFYIXHI/edit?usp=sharing/edit Secretary Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1PV4cWWS_F287bI2i2R39z3DsytMmRHloBn4ZFCsgsOQ/edit?usp=sharing/edit Treasure Job Description]

Discussion of new board member recruitment, resources available and inventory of needs

[https://docs.google.com/a/edmontonbikes.ca/document/d/1NExgvNSKUwuMTsNPShtNEQFH3yyrEkQw7WDPwWOeiWw/edit?usp=sharing/edit Director Job Description]
** Executive board members need to provide an update on their term and their intentions.

===New Business Item 2: [Board Evaluation Activities] (Nancy/Jasmine)===

* Discussion of evaluation activities in development
* participation in self-assessment tool
* Jasmine has created some evaluation forms
* She will include a deadline for the submission after she emails out the board evaluation (likely later this week).

===New Business Item 3: [Non-Profit Board Intern (UofA CSL Program)] (Jasmine)===

* Discussion of evaluation activities in development
* 60-70 hours course total.
* EBC may receive 20 hours from the intern.
* Jasmine has volunteered to be the 'mentor' for the intern.
* Are there any projects that we should prioritize their projects? (20 hours may only allow for 1 or 2 simple projects, i.e. 'drafting board orientation manuals').
* OH/S is likely a much larger project than 20 hours would accommodate, but just the 2nd submission could be valuable, and frankly a great piece of experience for the student.
* Jasmine will try to meet the student before the September meeting and bring the student to the meeting.

=== In Camera: ===
* Discussion notes:

{{Motion
|motion=To go in Camera
|first= Geoff
|second= Jeremy
|yes= 5
|no= 0
|abstain= 0
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at 7:49 pm.
|first= Derek
|second= Nancy
|yes= 5
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes August 2017

2017-08-15T01:50:45Z

Derekpluim: /* Adjournment */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for August 2017 ==

Board meetings are open to the EBC members and the public.

* Location: Room ED 221. 6:30 PM

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Michael P.
* Minute-taker: Derek
* Food by: Jeremy (brought some really awesome watermelon, it was yellow!)
* Board attendance: Jeremy, Nancy, Jasmine, Michael, Derek, Geoff,
* Staff attendance:
* Regrets: Jonathan, Adrian, Alexey
* Guests:

== Call to Order ==
* Meeting called to order by Michael at 6:40 pm.

== Logistics for Next Meeting ==
* Date: September 11th
* Location: Room 113, Education South
* Chair: Michael Cenkner
* Minute-taker: Derek
* Food by: Jonathan

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion= To approve this August meeting agenda, and the July 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_July_2017 July Minutes], and committee reports as presented below.
|first= Geoff
|second= Jasmine
|yes= 5
|no= 0
|abstain= 0
|result=
}}

=== President's Report - Jon ===
*[(add link)]

=== Treasurer's Report - Geoff ===
[[https://docs.google.com/document/d/1qRdAsumBlAcqiVmOS0KbZ8NslW7dWcvnsEDPacX6AGE/edit?ts=599242b1 August Financial Update]]
* We're on track to be near our budget... which is great!
Our sales this summer have been a bit better than last summer.

=== H.R. Committee Report - Nancy ===
*No new updates. Most members have had an opportunity to review the board director descriptions.

=== Administrative Committee Report - no report
*[(add link)]

=== Strategic Planning Committee Report - ===
*I [Derek] will aim to have a draft version of the name change pamphlet prepared for the August meeting.
*Our bylaws require 21 days notice of a special amendment to our bylaws.
*We need 75% of the voting members in attendance to hold a vote for bylaw changes.
*Our AGM is October 15th.
*We will release a PDF of the information pamphlet before the AGM.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
** everyone please log monthly hours. Chris Chan will create specific volunteer hours login and email the link out to board members
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.

== New Business ==

=== New Business Item 1: [Follow-up Board Succession Planning] ===

Please add your notes (if you haven't done so already)

Discussion on board succession planning.
-review of board job descriptions, Pres, VP, Secretary, and Treasurer. Opportunity to ask questions of roles.

[https://docs.google.com/a/edmontonbikes.ca/document/d/1cx5Dd9pc8QbzmcVsOqH_TNwuA_2pPHDlxdw_a9xw0TU/edit?usp=sharing/edit Presidents Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1UgXJaCL1E5dOgprvkoe3D6rv2l19V7WvRBbFE2EVTQo/edit?usp=sharing/edit Vice President Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1BvldxZSSLwP7cTQfByjCOrVwPi7qt-1_qwXJkFYIXHI/edit?usp=sharing/edit Secretary Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1PV4cWWS_F287bI2i2R39z3DsytMmRHloBn4ZFCsgsOQ/edit?usp=sharing/edit Treasure Job Description]

Discussion of new board member recruitment, resources available and inventory of needs

[https://docs.google.com/a/edmontonbikes.ca/document/d/1NExgvNSKUwuMTsNPShtNEQFH3yyrEkQw7WDPwWOeiWw/edit?usp=sharing/edit Director Job Description]
** Executive board members need to provide an update on their term and their intentions.

===New Business Item 2: [Board Evaluation Activities] (Nancy/Jasmine)===

* Discussion of evaluation activities in development
* participation in self-assessment tool
* Jasmine has created some evaluation forms
* She will include a deadline for the submission after she emails out the board evaluation (likely later this week).

===New Business Item 3: [Non-Profit Board Intern (UofA CSL Program)] (Jasmine)===

* Discussion of evaluation activities in development
* 60-70 hours course total.
* EBC may receive 20 hours from the intern.
* Jasmine has volunteered to be the 'mentor' for the intern.
* Are there any projects that we should prioritize their projects? (20 hours may only allow for 1 or 2 simple projects, i.e. 'drafting board orientation manuals').
* OH/S is likely a much larger project than 20 hours would accommodate, but just the 2nd submission could be valuable, and frankly a great piece of experience for the student.
* Jasmine will try to meet the student before the September meeting and bring the student to the meeting.

=== In Camera: ===
* Discussion notes:

{{Motion
|motion=To go in Camera
|first= Geoff
|second= Jeremy
|yes= 5
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at 7:49 pm.
|first= Derek
|second= Nancy
|yes= 5
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes August 2017

2017-08-15T01:50:15Z

Derekpluim: /* In Camera: */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for August 2017 ==

Board meetings are open to the EBC members and the public.

* Location: Room ED 221. 6:30 PM

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Michael P.
* Minute-taker: Derek
* Food by: Jeremy (brought some really awesome watermelon, it was yellow!)
* Board attendance: Jeremy, Nancy, Jasmine, Michael, Derek, Geoff,
* Staff attendance:
* Regrets: Jonathan, Adrian, Alexey
* Guests:

== Call to Order ==
* Meeting called to order by Michael at 6:40 pm.

== Logistics for Next Meeting ==
* Date: September 11th
* Location: Room 113, Education South
* Chair: Michael Cenkner
* Minute-taker: Derek
* Food by: Jonathan

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion= To approve this August meeting agenda, and the July 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_July_2017 July Minutes], and committee reports as presented below.
|first= Geoff
|second= Jasmine
|yes= 5
|no= 0
|abstain= 0
|result=
}}

=== President's Report - Jon ===
*[(add link)]

=== Treasurer's Report - Geoff ===
[[https://docs.google.com/document/d/1qRdAsumBlAcqiVmOS0KbZ8NslW7dWcvnsEDPacX6AGE/edit?ts=599242b1 August Financial Update]]
* We're on track to be near our budget... which is great!
Our sales this summer have been a bit better than last summer.

=== H.R. Committee Report - Nancy ===
*No new updates. Most members have had an opportunity to review the board director descriptions.

=== Administrative Committee Report - no report
*[(add link)]

=== Strategic Planning Committee Report - ===
*I [Derek] will aim to have a draft version of the name change pamphlet prepared for the August meeting.
*Our bylaws require 21 days notice of a special amendment to our bylaws.
*We need 75% of the voting members in attendance to hold a vote for bylaw changes.
*Our AGM is October 15th.
*We will release a PDF of the information pamphlet before the AGM.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
** everyone please log monthly hours. Chris Chan will create specific volunteer hours login and email the link out to board members
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.

== New Business ==

=== New Business Item 1: [Follow-up Board Succession Planning] ===

Please add your notes (if you haven't done so already)

Discussion on board succession planning.
-review of board job descriptions, Pres, VP, Secretary, and Treasurer. Opportunity to ask questions of roles.

[https://docs.google.com/a/edmontonbikes.ca/document/d/1cx5Dd9pc8QbzmcVsOqH_TNwuA_2pPHDlxdw_a9xw0TU/edit?usp=sharing/edit Presidents Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1UgXJaCL1E5dOgprvkoe3D6rv2l19V7WvRBbFE2EVTQo/edit?usp=sharing/edit Vice President Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1BvldxZSSLwP7cTQfByjCOrVwPi7qt-1_qwXJkFYIXHI/edit?usp=sharing/edit Secretary Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1PV4cWWS_F287bI2i2R39z3DsytMmRHloBn4ZFCsgsOQ/edit?usp=sharing/edit Treasure Job Description]

Discussion of new board member recruitment, resources available and inventory of needs

[https://docs.google.com/a/edmontonbikes.ca/document/d/1NExgvNSKUwuMTsNPShtNEQFH3yyrEkQw7WDPwWOeiWw/edit?usp=sharing/edit Director Job Description]
** Executive board members need to provide an update on their term and their intentions.

===New Business Item 2: [Board Evaluation Activities] (Nancy/Jasmine)===

* Discussion of evaluation activities in development
* participation in self-assessment tool
* Jasmine has created some evaluation forms
* She will include a deadline for the submission after she emails out the board evaluation (likely later this week).

===New Business Item 3: [Non-Profit Board Intern (UofA CSL Program)] (Jasmine)===

* Discussion of evaluation activities in development
* 60-70 hours course total.
* EBC may receive 20 hours from the intern.
* Jasmine has volunteered to be the 'mentor' for the intern.
* Are there any projects that we should prioritize their projects? (20 hours may only allow for 1 or 2 simple projects, i.e. 'drafting board orientation manuals').
* OH/S is likely a much larger project than 20 hours would accommodate, but just the 2nd submission could be valuable, and frankly a great piece of experience for the student.
* Jasmine will try to meet the student before the September meeting and bring the student to the meeting.

=== In Camera: ===
* Discussion notes:

{{Motion
|motion=To go in Camera
|first= Geoff
|second= Jeremy
|yes= 5
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at 7:49 pm.
|first= Derek
|second= Nancy
|yes= 0
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes August 2017

2017-08-15T01:49:47Z

Derekpluim: /* Adjournment */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for August 2017 ==

Board meetings are open to the EBC members and the public.

* Location: Room ED 221. 6:30 PM

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Michael P.
* Minute-taker: Derek
* Food by: Jeremy (brought some really awesome watermelon, it was yellow!)
* Board attendance: Jeremy, Nancy, Jasmine, Michael, Derek, Geoff,
* Staff attendance:
* Regrets: Jonathan, Adrian, Alexey
* Guests:

== Call to Order ==
* Meeting called to order by Michael at 6:40 pm.

== Logistics for Next Meeting ==
* Date: September 11th
* Location: Room 113, Education South
* Chair: Michael Cenkner
* Minute-taker: Derek
* Food by: Jonathan

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion= To approve this August meeting agenda, and the July 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_July_2017 July Minutes], and committee reports as presented below.
|first= Geoff
|second= Jasmine
|yes= 5
|no= 0
|abstain= 0
|result=
}}

=== President's Report - Jon ===
*[(add link)]

=== Treasurer's Report - Geoff ===
[[https://docs.google.com/document/d/1qRdAsumBlAcqiVmOS0KbZ8NslW7dWcvnsEDPacX6AGE/edit?ts=599242b1 August Financial Update]]
* We're on track to be near our budget... which is great!
Our sales this summer have been a bit better than last summer.

=== H.R. Committee Report - Nancy ===
*No new updates. Most members have had an opportunity to review the board director descriptions.

=== Administrative Committee Report - no report
*[(add link)]

=== Strategic Planning Committee Report - ===
*I [Derek] will aim to have a draft version of the name change pamphlet prepared for the August meeting.
*Our bylaws require 21 days notice of a special amendment to our bylaws.
*We need 75% of the voting members in attendance to hold a vote for bylaw changes.
*Our AGM is October 15th.
*We will release a PDF of the information pamphlet before the AGM.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
** everyone please log monthly hours. Chris Chan will create specific volunteer hours login and email the link out to board members
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.

== New Business ==

=== New Business Item 1: [Follow-up Board Succession Planning] ===

Please add your notes (if you haven't done so already)

Discussion on board succession planning.
-review of board job descriptions, Pres, VP, Secretary, and Treasurer. Opportunity to ask questions of roles.

[https://docs.google.com/a/edmontonbikes.ca/document/d/1cx5Dd9pc8QbzmcVsOqH_TNwuA_2pPHDlxdw_a9xw0TU/edit?usp=sharing/edit Presidents Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1UgXJaCL1E5dOgprvkoe3D6rv2l19V7WvRBbFE2EVTQo/edit?usp=sharing/edit Vice President Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1BvldxZSSLwP7cTQfByjCOrVwPi7qt-1_qwXJkFYIXHI/edit?usp=sharing/edit Secretary Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1PV4cWWS_F287bI2i2R39z3DsytMmRHloBn4ZFCsgsOQ/edit?usp=sharing/edit Treasure Job Description]

Discussion of new board member recruitment, resources available and inventory of needs

[https://docs.google.com/a/edmontonbikes.ca/document/d/1NExgvNSKUwuMTsNPShtNEQFH3yyrEkQw7WDPwWOeiWw/edit?usp=sharing/edit Director Job Description]
** Executive board members need to provide an update on their term and their intentions.

===New Business Item 2: [Board Evaluation Activities] (Nancy/Jasmine)===

* Discussion of evaluation activities in development
* participation in self-assessment tool
* Jasmine has created some evaluation forms
* She will include a deadline for the submission after she emails out the board evaluation (likely later this week).

===New Business Item 3: [Non-Profit Board Intern (UofA CSL Program)] (Jasmine)===

* Discussion of evaluation activities in development
* 60-70 hours course total.
* EBC may receive 20 hours from the intern.
* Jasmine has volunteered to be the 'mentor' for the intern.
* Are there any projects that we should prioritize their projects? (20 hours may only allow for 1 or 2 simple projects, i.e. 'drafting board orientation manuals').
* OH/S is likely a much larger project than 20 hours would accommodate, but just the 2nd submission could be valuable, and frankly a great piece of experience for the student.
* Jasmine will try to meet the student before the September meeting and bring the student to the meeting.

=== In Camera: ===
* Discussion notes:

{{Motion
|motion=To go in Camera
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at 7:49 pm.
|first= Derek
|second= Nancy
|yes= 0
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes August 2017

2017-08-15T01:49:04Z

Derekpluim: /* New Business Item 3: [Non-Profit Board Intern (UofA CSL Program)] (Jasmine) */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for August 2017 ==

Board meetings are open to the EBC members and the public.

* Location: Room ED 221. 6:30 PM

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Michael P.
* Minute-taker: Derek
* Food by: Jeremy (brought some really awesome watermelon, it was yellow!)
* Board attendance: Jeremy, Nancy, Jasmine, Michael, Derek, Geoff,
* Staff attendance:
* Regrets: Jonathan, Adrian, Alexey
* Guests:

== Call to Order ==
* Meeting called to order by Michael at 6:40 pm.

== Logistics for Next Meeting ==
* Date: September 11th
* Location: Room 113, Education South
* Chair: Michael Cenkner
* Minute-taker: Derek
* Food by: Jonathan

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion= To approve this August meeting agenda, and the July 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_July_2017 July Minutes], and committee reports as presented below.
|first= Geoff
|second= Jasmine
|yes= 5
|no= 0
|abstain= 0
|result=
}}

=== President's Report - Jon ===
*[(add link)]

=== Treasurer's Report - Geoff ===
[[https://docs.google.com/document/d/1qRdAsumBlAcqiVmOS0KbZ8NslW7dWcvnsEDPacX6AGE/edit?ts=599242b1 August Financial Update]]
* We're on track to be near our budget... which is great!
Our sales this summer have been a bit better than last summer.

=== H.R. Committee Report - Nancy ===
*No new updates. Most members have had an opportunity to review the board director descriptions.

=== Administrative Committee Report - no report
*[(add link)]

=== Strategic Planning Committee Report - ===
*I [Derek] will aim to have a draft version of the name change pamphlet prepared for the August meeting.
*Our bylaws require 21 days notice of a special amendment to our bylaws.
*We need 75% of the voting members in attendance to hold a vote for bylaw changes.
*Our AGM is October 15th.
*We will release a PDF of the information pamphlet before the AGM.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
** everyone please log monthly hours. Chris Chan will create specific volunteer hours login and email the link out to board members
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.

== New Business ==

=== New Business Item 1: [Follow-up Board Succession Planning] ===

Please add your notes (if you haven't done so already)

Discussion on board succession planning.
-review of board job descriptions, Pres, VP, Secretary, and Treasurer. Opportunity to ask questions of roles.

[https://docs.google.com/a/edmontonbikes.ca/document/d/1cx5Dd9pc8QbzmcVsOqH_TNwuA_2pPHDlxdw_a9xw0TU/edit?usp=sharing/edit Presidents Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1UgXJaCL1E5dOgprvkoe3D6rv2l19V7WvRBbFE2EVTQo/edit?usp=sharing/edit Vice President Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1BvldxZSSLwP7cTQfByjCOrVwPi7qt-1_qwXJkFYIXHI/edit?usp=sharing/edit Secretary Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1PV4cWWS_F287bI2i2R39z3DsytMmRHloBn4ZFCsgsOQ/edit?usp=sharing/edit Treasure Job Description]

Discussion of new board member recruitment, resources available and inventory of needs

[https://docs.google.com/a/edmontonbikes.ca/document/d/1NExgvNSKUwuMTsNPShtNEQFH3yyrEkQw7WDPwWOeiWw/edit?usp=sharing/edit Director Job Description]
** Executive board members need to provide an update on their term and their intentions.

===New Business Item 2: [Board Evaluation Activities] (Nancy/Jasmine)===

* Discussion of evaluation activities in development
* participation in self-assessment tool
* Jasmine has created some evaluation forms
* She will include a deadline for the submission after she emails out the board evaluation (likely later this week).

===New Business Item 3: [Non-Profit Board Intern (UofA CSL Program)] (Jasmine)===

* Discussion of evaluation activities in development
* 60-70 hours course total.
* EBC may receive 20 hours from the intern.
* Jasmine has volunteered to be the 'mentor' for the intern.
* Are there any projects that we should prioritize their projects? (20 hours may only allow for 1 or 2 simple projects, i.e. 'drafting board orientation manuals').
* OH/S is likely a much larger project than 20 hours would accommodate, but just the 2nd submission could be valuable, and frankly a great piece of experience for the student.
* Jasmine will try to meet the student before the September meeting and bring the student to the meeting.

=== In Camera: ===
* Discussion notes:

{{Motion
|motion=To go in Camera
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at x:xx pm.
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes August 2017

2017-08-15T01:45:49Z

Derekpluim: /* New Business Item 3: [Non-Profit Board Intern (UofA CSL Program)] (Jasmine) */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for August 2017 ==

Board meetings are open to the EBC members and the public.

* Location: Room ED 221. 6:30 PM

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Michael P.
* Minute-taker: Derek
* Food by: Jeremy (brought some really awesome watermelon, it was yellow!)
* Board attendance: Jeremy, Nancy, Jasmine, Michael, Derek, Geoff,
* Staff attendance:
* Regrets: Jonathan, Adrian, Alexey
* Guests:

== Call to Order ==
* Meeting called to order by Michael at 6:40 pm.

== Logistics for Next Meeting ==
* Date: September 11th
* Location: Room 113, Education South
* Chair: Michael Cenkner
* Minute-taker: Derek
* Food by: Jonathan

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion= To approve this August meeting agenda, and the July 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_July_2017 July Minutes], and committee reports as presented below.
|first= Geoff
|second= Jasmine
|yes= 5
|no= 0
|abstain= 0
|result=
}}

=== President's Report - Jon ===
*[(add link)]

=== Treasurer's Report - Geoff ===
[[https://docs.google.com/document/d/1qRdAsumBlAcqiVmOS0KbZ8NslW7dWcvnsEDPacX6AGE/edit?ts=599242b1 August Financial Update]]
* We're on track to be near our budget... which is great!
Our sales this summer have been a bit better than last summer.

=== H.R. Committee Report - Nancy ===
*No new updates. Most members have had an opportunity to review the board director descriptions.

=== Administrative Committee Report - no report
*[(add link)]

=== Strategic Planning Committee Report - ===
*I [Derek] will aim to have a draft version of the name change pamphlet prepared for the August meeting.
*Our bylaws require 21 days notice of a special amendment to our bylaws.
*We need 75% of the voting members in attendance to hold a vote for bylaw changes.
*Our AGM is October 15th.
*We will release a PDF of the information pamphlet before the AGM.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
** everyone please log monthly hours. Chris Chan will create specific volunteer hours login and email the link out to board members
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.

== New Business ==

=== New Business Item 1: [Follow-up Board Succession Planning] ===

Please add your notes (if you haven't done so already)

Discussion on board succession planning.
-review of board job descriptions, Pres, VP, Secretary, and Treasurer. Opportunity to ask questions of roles.

[https://docs.google.com/a/edmontonbikes.ca/document/d/1cx5Dd9pc8QbzmcVsOqH_TNwuA_2pPHDlxdw_a9xw0TU/edit?usp=sharing/edit Presidents Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1UgXJaCL1E5dOgprvkoe3D6rv2l19V7WvRBbFE2EVTQo/edit?usp=sharing/edit Vice President Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1BvldxZSSLwP7cTQfByjCOrVwPi7qt-1_qwXJkFYIXHI/edit?usp=sharing/edit Secretary Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1PV4cWWS_F287bI2i2R39z3DsytMmRHloBn4ZFCsgsOQ/edit?usp=sharing/edit Treasure Job Description]

Discussion of new board member recruitment, resources available and inventory of needs

[https://docs.google.com/a/edmontonbikes.ca/document/d/1NExgvNSKUwuMTsNPShtNEQFH3yyrEkQw7WDPwWOeiWw/edit?usp=sharing/edit Director Job Description]
** Executive board members need to provide an update on their term and their intentions.

===New Business Item 2: [Board Evaluation Activities] (Nancy/Jasmine)===

* Discussion of evaluation activities in development
* participation in self-assessment tool
* Jasmine has created some evaluation forms
* She will include a deadline for the submission after she emails out the board evaluation (likely later this week).

===New Business Item 3: [Non-Profit Board Intern (UofA CSL Program)] (Jasmine)===

* Discussion of evaluation activities in development
* 60-70 hours course total.
* EBC may receive 20 hours from the intern.
* Jasmine has volunteered to be the 'mentor' for the intern.
* Are there any projects that we should prioritize their projects? (20 hours may only allow for 1 or 2 simple projects, i.e. 'drafting board orientation manuals').
* OH/S is likely a much larger project than 20 hours would accommodate.
* Jasmine will try to meet the student before the September meeting and bring the student to the meeting.

=== In Camera: ===
* Discussion notes:

{{Motion
|motion=To go in Camera
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at x:xx pm.
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes August 2017

2017-08-15T01:44:40Z

Derekpluim: /* New Business */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for August 2017 ==

Board meetings are open to the EBC members and the public.

* Location: Room ED 221. 6:30 PM

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Michael P.
* Minute-taker: Derek
* Food by: Jeremy (brought some really awesome watermelon, it was yellow!)
* Board attendance: Jeremy, Nancy, Jasmine, Michael, Derek, Geoff,
* Staff attendance:
* Regrets: Jonathan, Adrian, Alexey
* Guests:

== Call to Order ==
* Meeting called to order by Michael at 6:40 pm.

== Logistics for Next Meeting ==
* Date: September 11th
* Location: Room 113, Education South
* Chair: Michael Cenkner
* Minute-taker: Derek
* Food by: Jonathan

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion= To approve this August meeting agenda, and the July 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_July_2017 July Minutes], and committee reports as presented below.
|first= Geoff
|second= Jasmine
|yes= 5
|no= 0
|abstain= 0
|result=
}}

=== President's Report - Jon ===
*[(add link)]

=== Treasurer's Report - Geoff ===
[[https://docs.google.com/document/d/1qRdAsumBlAcqiVmOS0KbZ8NslW7dWcvnsEDPacX6AGE/edit?ts=599242b1 August Financial Update]]
* We're on track to be near our budget... which is great!
Our sales this summer have been a bit better than last summer.

=== H.R. Committee Report - Nancy ===
*No new updates. Most members have had an opportunity to review the board director descriptions.

=== Administrative Committee Report - no report
*[(add link)]

=== Strategic Planning Committee Report - ===
*I [Derek] will aim to have a draft version of the name change pamphlet prepared for the August meeting.
*Our bylaws require 21 days notice of a special amendment to our bylaws.
*We need 75% of the voting members in attendance to hold a vote for bylaw changes.
*Our AGM is October 15th.
*We will release a PDF of the information pamphlet before the AGM.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
** everyone please log monthly hours. Chris Chan will create specific volunteer hours login and email the link out to board members
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.

== New Business ==

=== New Business Item 1: [Follow-up Board Succession Planning] ===

Please add your notes (if you haven't done so already)

Discussion on board succession planning.
-review of board job descriptions, Pres, VP, Secretary, and Treasurer. Opportunity to ask questions of roles.

[https://docs.google.com/a/edmontonbikes.ca/document/d/1cx5Dd9pc8QbzmcVsOqH_TNwuA_2pPHDlxdw_a9xw0TU/edit?usp=sharing/edit Presidents Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1UgXJaCL1E5dOgprvkoe3D6rv2l19V7WvRBbFE2EVTQo/edit?usp=sharing/edit Vice President Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1BvldxZSSLwP7cTQfByjCOrVwPi7qt-1_qwXJkFYIXHI/edit?usp=sharing/edit Secretary Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1PV4cWWS_F287bI2i2R39z3DsytMmRHloBn4ZFCsgsOQ/edit?usp=sharing/edit Treasure Job Description]

Discussion of new board member recruitment, resources available and inventory of needs

[https://docs.google.com/a/edmontonbikes.ca/document/d/1NExgvNSKUwuMTsNPShtNEQFH3yyrEkQw7WDPwWOeiWw/edit?usp=sharing/edit Director Job Description]
** Executive board members need to provide an update on their term and their intentions.

===New Business Item 2: [Board Evaluation Activities] (Nancy/Jasmine)===

* Discussion of evaluation activities in development
* participation in self-assessment tool
* Jasmine has created some evaluation forms
* She will include a deadline for the submission after she emails out the board evaluation (likely later this week).

===New Business Item 3: [Non-Profit Board Intern (UofA CSL Program)] (Jasmine)===

* Discussion of evaluation activities in development
* 60-70 hours course total.
* EBC may receive 20 hours from the intern.
* Jasmine has volunteered to be the 'mentor' for the intern.
* Are there any projects that we should prioritize their projects? (20 hours may only allow for 1 or 2 simple projects, i.e. 'drafting board orientation manuals').
* Jasmine will try to meet the student before the September meeting and bring the student to the meeting.

=== In Camera: ===
* Discussion notes:

{{Motion
|motion=To go in Camera
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at x:xx pm.
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes August 2017

2017-08-15T01:39:35Z

Derekpluim: /* Attendance */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for August 2017 ==

Board meetings are open to the EBC members and the public.

* Location: Room ED 221. 6:30 PM

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Michael P.
* Minute-taker: Derek
* Food by: Jeremy (brought some really awesome watermelon, it was yellow!)
* Board attendance: Jeremy, Nancy, Jasmine, Michael, Derek, Geoff,
* Staff attendance:
* Regrets: Jonathan, Adrian, Alexey
* Guests:

== Call to Order ==
* Meeting called to order by Michael at 6:40 pm.

== Logistics for Next Meeting ==
* Date: September 11th
* Location: Room 113, Education South
* Chair: Michael Cenkner
* Minute-taker: Derek
* Food by: Jonathan

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion= To approve this August meeting agenda, and the July 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_July_2017 July Minutes], and committee reports as presented below.
|first= Geoff
|second= Jasmine
|yes= 5
|no= 0
|abstain= 0
|result=
}}

=== President's Report - Jon ===
*[(add link)]

=== Treasurer's Report - Geoff ===
[[https://docs.google.com/document/d/1qRdAsumBlAcqiVmOS0KbZ8NslW7dWcvnsEDPacX6AGE/edit?ts=599242b1 August Financial Update]]
* We're on track to be near our budget... which is great!
Our sales this summer have been a bit better than last summer.

=== H.R. Committee Report - Nancy ===
*No new updates. Most members have had an opportunity to review the board director descriptions.

=== Administrative Committee Report - no report
*[(add link)]

=== Strategic Planning Committee Report - ===
*I [Derek] will aim to have a draft version of the name change pamphlet prepared for the August meeting.
*Our bylaws require 21 days notice of a special amendment to our bylaws.
*We need 75% of the voting members in attendance to hold a vote for bylaw changes.
*Our AGM is October 15th.
*We will release a PDF of the information pamphlet before the AGM.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
** everyone please log monthly hours. Chris Chan will create specific volunteer hours login and email the link out to board members
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.

== New Business ==

=== New Business Item 1: [Follow-up Board Succession Planning] ===

Please add your notes (if you haven't done so already)

Discussion on board succession planning.
-review of board job descriptions, Pres, VP, Secretary, and Treasurer. Opportunity to ask questions of roles.

[https://docs.google.com/a/edmontonbikes.ca/document/d/1cx5Dd9pc8QbzmcVsOqH_TNwuA_2pPHDlxdw_a9xw0TU/edit?usp=sharing/edit Presidents Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1UgXJaCL1E5dOgprvkoe3D6rv2l19V7WvRBbFE2EVTQo/edit?usp=sharing/edit Vice President Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1BvldxZSSLwP7cTQfByjCOrVwPi7qt-1_qwXJkFYIXHI/edit?usp=sharing/edit Secretary Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1PV4cWWS_F287bI2i2R39z3DsytMmRHloBn4ZFCsgsOQ/edit?usp=sharing/edit Treasure Job Description]

Discussion of new board member recruitment, resources available and inventory of needs

[https://docs.google.com/a/edmontonbikes.ca/document/d/1NExgvNSKUwuMTsNPShtNEQFH3yyrEkQw7WDPwWOeiWw/edit?usp=sharing/edit Director Job Description]
** Executive board members need to provide an update on their term and their intentions.

===New Business Item 2: [Board Evaluation Activities] (Nancy/Jasmine)===

* Discussion of evaluation activities in development
* participation in self-assessment tool
* Jasmine has created some evaluation forms
* She will include a deadline for the submission after she emails out the board evaluation (likely later this week).

===New Business Item 3: [Non-Profit Board ] (Jasmine)===

* Discussion of evaluation activities in development
*

=== In Camera: ===
* Discussion notes:

{{Motion
|motion=To go in Camera
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at x:xx pm.
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes August 2017

2017-08-15T01:38:55Z

Derekpluim: /* New Business */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for August 2017 ==

Board meetings are open to the EBC members and the public.

* Location: Room ED 221. 6:30 PM

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Michael P.
* Minute-taker: Derek
* Food by: Jeremy
* Board attendance: Jeremy, Nancy, Jasmine, Michael, Derek, Geoff,
* Staff attendance:
* Regrets: Jonathan, Adrian, Alexey
* Guests:

== Call to Order ==
* Meeting called to order by Michael at 6:40 pm.

== Logistics for Next Meeting ==
* Date: September 11th
* Location: Room 113, Education South
* Chair: Michael Cenkner
* Minute-taker: Derek
* Food by: Jonathan

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion= To approve this August meeting agenda, and the July 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_July_2017 July Minutes], and committee reports as presented below.
|first= Geoff
|second= Jasmine
|yes= 5
|no= 0
|abstain= 0
|result=
}}

=== President's Report - Jon ===
*[(add link)]

=== Treasurer's Report - Geoff ===
[[https://docs.google.com/document/d/1qRdAsumBlAcqiVmOS0KbZ8NslW7dWcvnsEDPacX6AGE/edit?ts=599242b1 August Financial Update]]
* We're on track to be near our budget... which is great!
Our sales this summer have been a bit better than last summer.

=== H.R. Committee Report - Nancy ===
*No new updates. Most members have had an opportunity to review the board director descriptions.

=== Administrative Committee Report - no report
*[(add link)]

=== Strategic Planning Committee Report - ===
*I [Derek] will aim to have a draft version of the name change pamphlet prepared for the August meeting.
*Our bylaws require 21 days notice of a special amendment to our bylaws.
*We need 75% of the voting members in attendance to hold a vote for bylaw changes.
*Our AGM is October 15th.
*We will release a PDF of the information pamphlet before the AGM.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
** everyone please log monthly hours. Chris Chan will create specific volunteer hours login and email the link out to board members
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.

== New Business ==

=== New Business Item 1: [Follow-up Board Succession Planning] ===

Please add your notes (if you haven't done so already)

Discussion on board succession planning.
-review of board job descriptions, Pres, VP, Secretary, and Treasurer. Opportunity to ask questions of roles.

[https://docs.google.com/a/edmontonbikes.ca/document/d/1cx5Dd9pc8QbzmcVsOqH_TNwuA_2pPHDlxdw_a9xw0TU/edit?usp=sharing/edit Presidents Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1UgXJaCL1E5dOgprvkoe3D6rv2l19V7WvRBbFE2EVTQo/edit?usp=sharing/edit Vice President Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1BvldxZSSLwP7cTQfByjCOrVwPi7qt-1_qwXJkFYIXHI/edit?usp=sharing/edit Secretary Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1PV4cWWS_F287bI2i2R39z3DsytMmRHloBn4ZFCsgsOQ/edit?usp=sharing/edit Treasure Job Description]

Discussion of new board member recruitment, resources available and inventory of needs

[https://docs.google.com/a/edmontonbikes.ca/document/d/1NExgvNSKUwuMTsNPShtNEQFH3yyrEkQw7WDPwWOeiWw/edit?usp=sharing/edit Director Job Description]
** Executive board members need to provide an update on their term and their intentions.

===New Business Item 2: [Board Evaluation Activities] (Nancy/Jasmine)===

* Discussion of evaluation activities in development
* participation in self-assessment tool
* Jasmine has created some evaluation forms
* She will include a deadline for the submission after she emails out the board evaluation (likely later this week).

===New Business Item 3: [Non-Profit Board ] (Jasmine)===

* Discussion of evaluation activities in development
*

=== In Camera: ===
* Discussion notes:

{{Motion
|motion=To go in Camera
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at x:xx pm.
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes August 2017

2017-08-15T01:17:05Z

Derekpluim: /* New Business Item 2: [Board Evaluation Activities] (Nancy/Jasmine) */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for August 2017 ==

Board meetings are open to the EBC members and the public.

* Location: Room ED 221. 6:30 PM

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Michael P.
* Minute-taker: Derek
* Food by: Jeremy
* Board attendance: Jeremy, Nancy, Jasmine, Michael, Derek, Geoff,
* Staff attendance:
* Regrets: Jonathan, Adrian, Alexey
* Guests:

== Call to Order ==
* Meeting called to order by Michael at 6:40 pm.

== Logistics for Next Meeting ==
* Date: September 11th
* Location: Room 113, Education South
* Chair: Michael Cenkner
* Minute-taker: Derek
* Food by: Jonathan

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion= To approve this August meeting agenda, and the July 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_July_2017 July Minutes], and committee reports as presented below.
|first= Geoff
|second= Jasmine
|yes= 5
|no= 0
|abstain= 0
|result=
}}

=== President's Report - Jon ===
*[(add link)]

=== Treasurer's Report - Geoff ===
[[https://docs.google.com/document/d/1qRdAsumBlAcqiVmOS0KbZ8NslW7dWcvnsEDPacX6AGE/edit?ts=599242b1 August Financial Update]]
* We're on track to be near our budget... which is great!
Our sales this summer have been a bit better than last summer.

=== H.R. Committee Report - Nancy ===
*No new updates. Most members have had an opportunity to review the board director descriptions.

=== Administrative Committee Report - no report
*[(add link)]

=== Strategic Planning Committee Report - ===
*I [Derek] will aim to have a draft version of the name change pamphlet prepared for the August meeting.
*Our bylaws require 21 days notice of a special amendment to our bylaws.
*We need 75% of the voting members in attendance to hold a vote for bylaw changes.
*Our AGM is October 15th.
*We will release a PDF of the information pamphlet before the AGM.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
** everyone please log monthly hours. Chris Chan will create specific volunteer hours login and email the link out to board members
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.

== New Business ==

=== New Business Item 1: [Follow-up Board Succession Planning] ===

Please add your notes (if you haven't done so already)

Discussion on board succession planning.
-review of board job descriptions, Pres, VP, Secretary, and Treasurer. Opportunity to ask questions of roles.

[https://docs.google.com/a/edmontonbikes.ca/document/d/1cx5Dd9pc8QbzmcVsOqH_TNwuA_2pPHDlxdw_a9xw0TU/edit?usp=sharing/edit Presidents Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1UgXJaCL1E5dOgprvkoe3D6rv2l19V7WvRBbFE2EVTQo/edit?usp=sharing/edit Vice President Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1BvldxZSSLwP7cTQfByjCOrVwPi7qt-1_qwXJkFYIXHI/edit?usp=sharing/edit Secretary Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1PV4cWWS_F287bI2i2R39z3DsytMmRHloBn4ZFCsgsOQ/edit?usp=sharing/edit Treasure Job Description]

Discussion of new board member recruitment, resources available and inventory of needs

[https://docs.google.com/a/edmontonbikes.ca/document/d/1NExgvNSKUwuMTsNPShtNEQFH3yyrEkQw7WDPwWOeiWw/edit?usp=sharing/edit Director Job Description]
** Executive board members need to provide an update on their term and their intentions.

===New Business Item 2: [Board Evaluation Activities] (Nancy/Jasmine)===

* Discussion of evaluation activities in development
* participation in self-assessment tool
* Jasmine has created some evaluation forms
* She will include a deadline for the submission after she emails out the board evaluation (likely later this week).

=== In Camera: ===
* Discussion notes:

{{Motion
|motion=To go in Camera
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at x:xx pm.
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes August 2017

2017-08-15T01:15:11Z

Derekpluim: /* New Business Item 2: [Board Evaluation Activities] (Nancy/Jasmine xx min) */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for August 2017 ==

Board meetings are open to the EBC members and the public.

* Location: Room ED 221. 6:30 PM

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Michael P.
* Minute-taker: Derek
* Food by: Jeremy
* Board attendance: Jeremy, Nancy, Jasmine, Michael, Derek, Geoff,
* Staff attendance:
* Regrets: Jonathan, Adrian, Alexey
* Guests:

== Call to Order ==
* Meeting called to order by Michael at 6:40 pm.

== Logistics for Next Meeting ==
* Date: September 11th
* Location: Room 113, Education South
* Chair: Michael Cenkner
* Minute-taker: Derek
* Food by: Jonathan

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion= To approve this August meeting agenda, and the July 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_July_2017 July Minutes], and committee reports as presented below.
|first= Geoff
|second= Jasmine
|yes= 5
|no= 0
|abstain= 0
|result=
}}

=== President's Report - Jon ===
*[(add link)]

=== Treasurer's Report - Geoff ===
[[https://docs.google.com/document/d/1qRdAsumBlAcqiVmOS0KbZ8NslW7dWcvnsEDPacX6AGE/edit?ts=599242b1 August Financial Update]]
* We're on track to be near our budget... which is great!
Our sales this summer have been a bit better than last summer.

=== H.R. Committee Report - Nancy ===
*No new updates. Most members have had an opportunity to review the board director descriptions.

=== Administrative Committee Report - no report
*[(add link)]

=== Strategic Planning Committee Report - ===
*I [Derek] will aim to have a draft version of the name change pamphlet prepared for the August meeting.
*Our bylaws require 21 days notice of a special amendment to our bylaws.
*We need 75% of the voting members in attendance to hold a vote for bylaw changes.
*Our AGM is October 15th.
*We will release a PDF of the information pamphlet before the AGM.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
** everyone please log monthly hours. Chris Chan will create specific volunteer hours login and email the link out to board members
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.

== New Business ==

=== New Business Item 1: [Follow-up Board Succession Planning] ===

Please add your notes (if you haven't done so already)

Discussion on board succession planning.
-review of board job descriptions, Pres, VP, Secretary, and Treasurer. Opportunity to ask questions of roles.

[https://docs.google.com/a/edmontonbikes.ca/document/d/1cx5Dd9pc8QbzmcVsOqH_TNwuA_2pPHDlxdw_a9xw0TU/edit?usp=sharing/edit Presidents Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1UgXJaCL1E5dOgprvkoe3D6rv2l19V7WvRBbFE2EVTQo/edit?usp=sharing/edit Vice President Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1BvldxZSSLwP7cTQfByjCOrVwPi7qt-1_qwXJkFYIXHI/edit?usp=sharing/edit Secretary Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1PV4cWWS_F287bI2i2R39z3DsytMmRHloBn4ZFCsgsOQ/edit?usp=sharing/edit Treasure Job Description]

Discussion of new board member recruitment, resources available and inventory of needs

[https://docs.google.com/a/edmontonbikes.ca/document/d/1NExgvNSKUwuMTsNPShtNEQFH3yyrEkQw7WDPwWOeiWw/edit?usp=sharing/edit Director Job Description]
** Executive board members need to provide an update on their term and their intentions.

===New Business Item 2: [Board Evaluation Activities] (Nancy/Jasmine)===

* Discussion of evaluation activities in development
* participation in self-assessment tool
* Jasmine has created some evaluation forms
* She will include a deadline for the submission after she emails out the board evaluation.

=== In Camera: ===
* Discussion notes:

{{Motion
|motion=To go in Camera
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at x:xx pm.
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes August 2017

2017-08-15T01:14:53Z

Derekpluim: /* New Business Item 2: [Board Evaluation Activities] (Nancy/Jasmine xx min) */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for August 2017 ==

Board meetings are open to the EBC members and the public.

* Location: Room ED 221. 6:30 PM

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Michael P.
* Minute-taker: Derek
* Food by: Jeremy
* Board attendance: Jeremy, Nancy, Jasmine, Michael, Derek, Geoff,
* Staff attendance:
* Regrets: Jonathan, Adrian, Alexey
* Guests:

== Call to Order ==
* Meeting called to order by Michael at 6:40 pm.

== Logistics for Next Meeting ==
* Date: September 11th
* Location: Room 113, Education South
* Chair: Michael Cenkner
* Minute-taker: Derek
* Food by: Jonathan

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion= To approve this August meeting agenda, and the July 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_July_2017 July Minutes], and committee reports as presented below.
|first= Geoff
|second= Jasmine
|yes= 5
|no= 0
|abstain= 0
|result=
}}

=== President's Report - Jon ===
*[(add link)]

=== Treasurer's Report - Geoff ===
[[https://docs.google.com/document/d/1qRdAsumBlAcqiVmOS0KbZ8NslW7dWcvnsEDPacX6AGE/edit?ts=599242b1 August Financial Update]]
* We're on track to be near our budget... which is great!
Our sales this summer have been a bit better than last summer.

=== H.R. Committee Report - Nancy ===
*No new updates. Most members have had an opportunity to review the board director descriptions.

=== Administrative Committee Report - no report
*[(add link)]

=== Strategic Planning Committee Report - ===
*I [Derek] will aim to have a draft version of the name change pamphlet prepared for the August meeting.
*Our bylaws require 21 days notice of a special amendment to our bylaws.
*We need 75% of the voting members in attendance to hold a vote for bylaw changes.
*Our AGM is October 15th.
*We will release a PDF of the information pamphlet before the AGM.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
** everyone please log monthly hours. Chris Chan will create specific volunteer hours login and email the link out to board members
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.

== New Business ==

=== New Business Item 1: [Follow-up Board Succession Planning] ===

Please add your notes (if you haven't done so already)

Discussion on board succession planning.
-review of board job descriptions, Pres, VP, Secretary, and Treasurer. Opportunity to ask questions of roles.

[https://docs.google.com/a/edmontonbikes.ca/document/d/1cx5Dd9pc8QbzmcVsOqH_TNwuA_2pPHDlxdw_a9xw0TU/edit?usp=sharing/edit Presidents Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1UgXJaCL1E5dOgprvkoe3D6rv2l19V7WvRBbFE2EVTQo/edit?usp=sharing/edit Vice President Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1BvldxZSSLwP7cTQfByjCOrVwPi7qt-1_qwXJkFYIXHI/edit?usp=sharing/edit Secretary Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1PV4cWWS_F287bI2i2R39z3DsytMmRHloBn4ZFCsgsOQ/edit?usp=sharing/edit Treasure Job Description]

Discussion of new board member recruitment, resources available and inventory of needs

[https://docs.google.com/a/edmontonbikes.ca/document/d/1NExgvNSKUwuMTsNPShtNEQFH3yyrEkQw7WDPwWOeiWw/edit?usp=sharing/edit Director Job Description]
** Executive board members need to provide an update on their term and their intentions.

===New Business Item 2: [Board Evaluation Activities] (Nancy/Jasmine xx min)===

* Discussion of evaluation activities in development
* participation in self-assessment tool
* Jasmine has created some evaluation forms
* She will include a deadline for the submission after she emails out the board evaluation.

=== In Camera: ===
* Discussion notes:

{{Motion
|motion=To go in Camera
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at x:xx pm.
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes August 2017

2017-08-15T01:11:17Z

Derekpluim: /* Strategic Planning Committee Report - */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for August 2017 ==

Board meetings are open to the EBC members and the public.

* Location: Room ED 221. 6:30 PM

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Michael P.
* Minute-taker: Derek
* Food by: Jeremy
* Board attendance: Jeremy, Nancy, Jasmine, Michael, Derek, Geoff,
* Staff attendance:
* Regrets: Jonathan, Adrian, Alexey
* Guests:

== Call to Order ==
* Meeting called to order by Michael at 6:40 pm.

== Logistics for Next Meeting ==
* Date: September 11th
* Location: Room 113, Education South
* Chair: Michael Cenkner
* Minute-taker: Derek
* Food by: Jonathan

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion= To approve this August meeting agenda, and the July 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_July_2017 July Minutes], and committee reports as presented below.
|first= Geoff
|second= Jasmine
|yes= 5
|no= 0
|abstain= 0
|result=
}}

=== President's Report - Jon ===
*[(add link)]

=== Treasurer's Report - Geoff ===
[[https://docs.google.com/document/d/1qRdAsumBlAcqiVmOS0KbZ8NslW7dWcvnsEDPacX6AGE/edit?ts=599242b1 August Financial Update]]
* We're on track to be near our budget... which is great!
Our sales this summer have been a bit better than last summer.

=== H.R. Committee Report - Nancy ===
*No new updates. Most members have had an opportunity to review the board director descriptions.

=== Administrative Committee Report - no report
*[(add link)]

=== Strategic Planning Committee Report - ===
*I [Derek] will aim to have a draft version of the name change pamphlet prepared for the August meeting.
*Our bylaws require 21 days notice of a special amendment to our bylaws.
*We need 75% of the voting members in attendance to hold a vote for bylaw changes.
*Our AGM is October 15th.
*We will release a PDF of the information pamphlet before the AGM.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
** everyone please log monthly hours. Chris Chan will create specific volunteer hours login and email the link out to board members
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.

== New Business ==

=== New Business Item 1: [Follow-up Board Succession Planning] ===

Please add your notes (if you haven't done so already)

Discussion on board succession planning.
-review of board job descriptions, Pres, VP, Secretary, and Treasurer. Opportunity to ask questions of roles.

[https://docs.google.com/a/edmontonbikes.ca/document/d/1cx5Dd9pc8QbzmcVsOqH_TNwuA_2pPHDlxdw_a9xw0TU/edit?usp=sharing/edit Presidents Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1UgXJaCL1E5dOgprvkoe3D6rv2l19V7WvRBbFE2EVTQo/edit?usp=sharing/edit Vice President Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1BvldxZSSLwP7cTQfByjCOrVwPi7qt-1_qwXJkFYIXHI/edit?usp=sharing/edit Secretary Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1PV4cWWS_F287bI2i2R39z3DsytMmRHloBn4ZFCsgsOQ/edit?usp=sharing/edit Treasure Job Description]

Discussion of new board member recruitment, resources available and inventory of needs

[https://docs.google.com/a/edmontonbikes.ca/document/d/1NExgvNSKUwuMTsNPShtNEQFH3yyrEkQw7WDPwWOeiWw/edit?usp=sharing/edit Director Job Description]
** Executive board members need to provide an update on their term and their intentions.

===New Business Item 2: [Board Evaluation Activities] (Nancy/Jasmine xx min)===

*Discussion of evaluation activities in development
*participation in self-assessment tool
* add to August agenda

=== In Camera: ===
* Discussion notes:

{{Motion
|motion=To go in Camera
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at x:xx pm.
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes August 2017

2017-08-15T01:10:01Z

Derekpluim: /* Strategic Planning Committee Report - */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for August 2017 ==

Board meetings are open to the EBC members and the public.

* Location: Room ED 221. 6:30 PM

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Michael P.
* Minute-taker: Derek
* Food by: Jeremy
* Board attendance: Jeremy, Nancy, Jasmine, Michael, Derek, Geoff,
* Staff attendance:
* Regrets: Jonathan, Adrian, Alexey
* Guests:

== Call to Order ==
* Meeting called to order by Michael at 6:40 pm.

== Logistics for Next Meeting ==
* Date: September 11th
* Location: Room 113, Education South
* Chair: Michael Cenkner
* Minute-taker: Derek
* Food by: Jonathan

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion= To approve this August meeting agenda, and the July 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_July_2017 July Minutes], and committee reports as presented below.
|first= Geoff
|second= Jasmine
|yes= 5
|no= 0
|abstain= 0
|result=
}}

=== President's Report - Jon ===
*[(add link)]

=== Treasurer's Report - Geoff ===
[[https://docs.google.com/document/d/1qRdAsumBlAcqiVmOS0KbZ8NslW7dWcvnsEDPacX6AGE/edit?ts=599242b1 August Financial Update]]
* We're on track to be near our budget... which is great!
Our sales this summer have been a bit better than last summer.

=== H.R. Committee Report - Nancy ===
*No new updates. Most members have had an opportunity to review the board director descriptions.

=== Administrative Committee Report - no report
*[(add link)]

=== Strategic Planning Committee Report - ===
*I [Derek] will aim to have a draft version of the name change pamphlet prepared for the August meeting.
*Our bylaws require 21 days notice of a special amendment to our bylaws.
*We need 75% of the voting members in attendance to hold a vote for bylaw changes.
*Our AGM is October 15th.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
** everyone please log monthly hours. Chris Chan will create specific volunteer hours login and email the link out to board members
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.

== New Business ==

=== New Business Item 1: [Follow-up Board Succession Planning] ===

Please add your notes (if you haven't done so already)

Discussion on board succession planning.
-review of board job descriptions, Pres, VP, Secretary, and Treasurer. Opportunity to ask questions of roles.

[https://docs.google.com/a/edmontonbikes.ca/document/d/1cx5Dd9pc8QbzmcVsOqH_TNwuA_2pPHDlxdw_a9xw0TU/edit?usp=sharing/edit Presidents Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1UgXJaCL1E5dOgprvkoe3D6rv2l19V7WvRBbFE2EVTQo/edit?usp=sharing/edit Vice President Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1BvldxZSSLwP7cTQfByjCOrVwPi7qt-1_qwXJkFYIXHI/edit?usp=sharing/edit Secretary Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1PV4cWWS_F287bI2i2R39z3DsytMmRHloBn4ZFCsgsOQ/edit?usp=sharing/edit Treasure Job Description]

Discussion of new board member recruitment, resources available and inventory of needs

[https://docs.google.com/a/edmontonbikes.ca/document/d/1NExgvNSKUwuMTsNPShtNEQFH3yyrEkQw7WDPwWOeiWw/edit?usp=sharing/edit Director Job Description]
** Executive board members need to provide an update on their term and their intentions.

===New Business Item 2: [Board Evaluation Activities] (Nancy/Jasmine xx min)===

*Discussion of evaluation activities in development
*participation in self-assessment tool
* add to August agenda

=== In Camera: ===
* Discussion notes:

{{Motion
|motion=To go in Camera
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at x:xx pm.
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes August 2017

2017-08-15T01:07:53Z

Derekpluim: /* Approval of Agenda, Minutes, Reports (5 min) */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for August 2017 ==

Board meetings are open to the EBC members and the public.

* Location: Room ED 221. 6:30 PM

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Michael P.
* Minute-taker: Derek
* Food by: Jeremy
* Board attendance: Jeremy, Nancy, Jasmine, Michael, Derek, Geoff,
* Staff attendance:
* Regrets: Jonathan, Adrian, Alexey
* Guests:

== Call to Order ==
* Meeting called to order by Michael at 6:40 pm.

== Logistics for Next Meeting ==
* Date: September 11th
* Location: Room 113, Education South
* Chair: Michael Cenkner
* Minute-taker: Derek
* Food by: Jonathan

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion= To approve this August meeting agenda, and the July 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_July_2017 July Minutes], and committee reports as presented below.
|first= Geoff
|second= Jasmine
|yes= 5
|no= 0
|abstain= 0
|result=
}}

=== President's Report - Jon ===
*[(add link)]

=== Treasurer's Report - Geoff ===
[[https://docs.google.com/document/d/1qRdAsumBlAcqiVmOS0KbZ8NslW7dWcvnsEDPacX6AGE/edit?ts=599242b1 August Financial Update]]
* We're on track to be near our budget... which is great!
Our sales this summer have been a bit better than last summer.

=== H.R. Committee Report - Nancy ===
*No new updates. Most members have had an opportunity to review the board director descriptions.

=== Administrative Committee Report - no report
*[(add link)]

=== Strategic Planning Committee Report - ===
*I [Derek] will aim to have a draft version of the name change pamphlet prepared for the August meeting.
*Our bylaws require 21 days notice of a special amendment to our bylaws.
*We need 75% of the voting members in attendance to hold a vote for bylaw changes.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
** everyone please log monthly hours. Chris Chan will create specific volunteer hours login and email the link out to board members
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.

== New Business ==

=== New Business Item 1: [Follow-up Board Succession Planning] ===

Please add your notes (if you haven't done so already)

Discussion on board succession planning.
-review of board job descriptions, Pres, VP, Secretary, and Treasurer. Opportunity to ask questions of roles.

[https://docs.google.com/a/edmontonbikes.ca/document/d/1cx5Dd9pc8QbzmcVsOqH_TNwuA_2pPHDlxdw_a9xw0TU/edit?usp=sharing/edit Presidents Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1UgXJaCL1E5dOgprvkoe3D6rv2l19V7WvRBbFE2EVTQo/edit?usp=sharing/edit Vice President Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1BvldxZSSLwP7cTQfByjCOrVwPi7qt-1_qwXJkFYIXHI/edit?usp=sharing/edit Secretary Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1PV4cWWS_F287bI2i2R39z3DsytMmRHloBn4ZFCsgsOQ/edit?usp=sharing/edit Treasure Job Description]

Discussion of new board member recruitment, resources available and inventory of needs

[https://docs.google.com/a/edmontonbikes.ca/document/d/1NExgvNSKUwuMTsNPShtNEQFH3yyrEkQw7WDPwWOeiWw/edit?usp=sharing/edit Director Job Description]
** Executive board members need to provide an update on their term and their intentions.

===New Business Item 2: [Board Evaluation Activities] (Nancy/Jasmine xx min)===

*Discussion of evaluation activities in development
*participation in self-assessment tool
* add to August agenda

=== In Camera: ===
* Discussion notes:

{{Motion
|motion=To go in Camera
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at x:xx pm.
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes August 2017

2017-08-15T01:07:18Z

Derekpluim:

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for August 2017 ==

Board meetings are open to the EBC members and the public.

* Location: Room ED 221. 6:30 PM

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Michael P.
* Minute-taker: Derek
* Food by: Jeremy
* Board attendance: Jeremy, Nancy, Jasmine, Michael, Derek, Geoff,
* Staff attendance:
* Regrets: Jonathan, Adrian, Alexey
* Guests:

== Call to Order ==
* Meeting called to order by Michael at 6:40 pm.

== Logistics for Next Meeting ==
* Date: September 11th
* Location: Room 113, Education South
* Chair: Michael Cenkner
* Minute-taker: Derek
* Food by: Jonathan

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this August meeting agenda, and the July 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_July_2017 July Minutes], and committee reports as presented below.
|first= Geoff
|second= Jasmine
|yes= 5
|no= 0
|abstain= 0
|result=
}}

=== President's Report - Jon ===
*[(add link)]

=== Treasurer's Report - Geoff ===
[[https://docs.google.com/document/d/1qRdAsumBlAcqiVmOS0KbZ8NslW7dWcvnsEDPacX6AGE/edit?ts=599242b1 August Financial Update]]
* We're on track to be near our budget... which is great!
Our sales this summer have been a bit better than last summer.

=== H.R. Committee Report - Nancy ===
*No new updates. Most members have had an opportunity to review the board director descriptions.

=== Administrative Committee Report - no report
*[(add link)]

=== Strategic Planning Committee Report - ===
*I [Derek] will aim to have a draft version of the name change pamphlet prepared for the August meeting.
*Our bylaws require 21 days notice of a special amendment to our bylaws.
*We need 75% of the voting members in attendance to hold a vote for bylaw changes.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
** everyone please log monthly hours. Chris Chan will create specific volunteer hours login and email the link out to board members
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.

== New Business ==

=== New Business Item 1: [Follow-up Board Succession Planning] ===

Please add your notes (if you haven't done so already)

Discussion on board succession planning.
-review of board job descriptions, Pres, VP, Secretary, and Treasurer. Opportunity to ask questions of roles.

[https://docs.google.com/a/edmontonbikes.ca/document/d/1cx5Dd9pc8QbzmcVsOqH_TNwuA_2pPHDlxdw_a9xw0TU/edit?usp=sharing/edit Presidents Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1UgXJaCL1E5dOgprvkoe3D6rv2l19V7WvRBbFE2EVTQo/edit?usp=sharing/edit Vice President Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1BvldxZSSLwP7cTQfByjCOrVwPi7qt-1_qwXJkFYIXHI/edit?usp=sharing/edit Secretary Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1PV4cWWS_F287bI2i2R39z3DsytMmRHloBn4ZFCsgsOQ/edit?usp=sharing/edit Treasure Job Description]

Discussion of new board member recruitment, resources available and inventory of needs

[https://docs.google.com/a/edmontonbikes.ca/document/d/1NExgvNSKUwuMTsNPShtNEQFH3yyrEkQw7WDPwWOeiWw/edit?usp=sharing/edit Director Job Description]
** Executive board members need to provide an update on their term and their intentions.

===New Business Item 2: [Board Evaluation Activities] (Nancy/Jasmine xx min)===

*Discussion of evaluation activities in development
*participation in self-assessment tool
* add to August agenda

=== In Camera: ===
* Discussion notes:

{{Motion
|motion=To go in Camera
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at x:xx pm.
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes August 2017

2017-08-15T00:49:54Z

Derekpluim: /* EBC Board Meeting Minutes for August 2017 */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for August 2017 ==

Board meetings are open to the EBC members and the public.

* Location: Room ED 221. 6:30 PM

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Michael P.
* Minute-taker: Derek
* Food by: Jeremy
* Board attendance: Jeremy, Nancy, Jasmine, Michael, Derek, Geoff,
* Staff attendance:
* Regrets: Jonathan, Adrian, Alexey
* Guests:

== Call to Order ==
* Meeting called to order by Michael at 6:40 pm.

== Logistics for Next Meeting ==
* Date: September 11th
* Location: Room 113, Education South
* Chair: Michael Cenkner
* Minute-taker: Derek
* Food by: Jonathan

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this August meeting agenda, and the July 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_July_2017 July Minutes], and committee reports as presented below.
|first= Geoff
|second= Jasmine
|yes= 5
|no= 0
|abstain= 0
|result=
}}

=== President's Report - Jon ===
*[(add link)]

=== Treasurer's Report - Geoff ===
[[https://docs.google.com/document/d/1qRdAsumBlAcqiVmOS0KbZ8NslW7dWcvnsEDPacX6AGE/edit?ts=599242b1 August Financial Update]]
* We're on track to be near our budget... which is great!
Our sales this summer have been a bit better than last summer.

=== H.R. Committee Report - Nancy ===
*[{add link)]

=== Administrative Committee Report - no report
*[(add link)]

=== Strategic Planning Committee Report - ===
*[(add link)] *I [Derek] will aim to have a draft version of the name change pamphlet prepared for the August meeting.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
** everyone please log monthly hours. Chris Chan will create specific volunteer hours login and email the link out to board members
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.

== New Business ==

=== New Business Item 1: [Follow-up Board Succession Planning] ===

Please add your notes (if you haven't done so already)

Discussion on board succession planning.
-review of board job descriptions, Pres, VP, Secretary, and Treasurer. Opportunity to ask questions of roles.

[https://docs.google.com/a/edmontonbikes.ca/document/d/1cx5Dd9pc8QbzmcVsOqH_TNwuA_2pPHDlxdw_a9xw0TU/edit?usp=sharing/edit Presidents Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1UgXJaCL1E5dOgprvkoe3D6rv2l19V7WvRBbFE2EVTQo/edit?usp=sharing/edit Vice President Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1BvldxZSSLwP7cTQfByjCOrVwPi7qt-1_qwXJkFYIXHI/edit?usp=sharing/edit Secretary Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1PV4cWWS_F287bI2i2R39z3DsytMmRHloBn4ZFCsgsOQ/edit?usp=sharing/edit Treasure Job Description]

Discussion of new board member recruitment, resources available and inventory of needs

[https://docs.google.com/a/edmontonbikes.ca/document/d/1NExgvNSKUwuMTsNPShtNEQFH3yyrEkQw7WDPwWOeiWw/edit?usp=sharing/edit Director Job Description]
** Executive board members need to provide an update on their term and their intentions.

===New Business Item 2: [Board Evaluation Activities] (Nancy/Jasmine xx min)===

*Discussion of evaluation activities in development
*participation in self-assessment tool
* add to August agenda

=== In Camera: ===
* Discussion notes:

{{Motion
|motion=To go in Camera
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at x:xx pm.
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes August 2017

2017-08-15T00:48:57Z

Derekpluim:

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for August 2017 ==

Board meetings are open to the EBC members and the public.

* Location: Room ED 221.
* Call to order 6:40 PM

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Michael P.
* Minute-taker: Derek
* Food by: Jeremy
* Board attendance: Jeremy, Nancy, Jasmine, Michael, Derek, Geoff,
* Staff attendance:
* Regrets: Jonathan, Adrian, Alexey
* Guests:

== Call to Order ==
* Meeting called to order by Michael at 6:40 pm.

== Logistics for Next Meeting ==
* Date: September 11th
* Location: Room 113, Education South
* Chair: Michael Cenkner
* Minute-taker: Derek
* Food by: Jonathan

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this August meeting agenda, and the July 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_July_2017 July Minutes], and committee reports as presented below.
|first= Geoff
|second= Jasmine
|yes= 5
|no= 0
|abstain= 0
|result=
}}

=== President's Report - Jon ===
*[(add link)]

=== Treasurer's Report - Geoff ===
[[https://docs.google.com/document/d/1qRdAsumBlAcqiVmOS0KbZ8NslW7dWcvnsEDPacX6AGE/edit?ts=599242b1 August Financial Update]]
* We're on track to be near our budget... which is great!
Our sales this summer have been a bit better than last summer.

=== H.R. Committee Report - Nancy ===
*[{add link)]

=== Administrative Committee Report - no report
*[(add link)]

=== Strategic Planning Committee Report - ===
*[(add link)] *I [Derek] will aim to have a draft version of the name change pamphlet prepared for the August meeting.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
** everyone please log monthly hours. Chris Chan will create specific volunteer hours login and email the link out to board members
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.

== New Business ==

=== New Business Item 1: [Follow-up Board Succession Planning] ===

Please add your notes (if you haven't done so already)

Discussion on board succession planning.
-review of board job descriptions, Pres, VP, Secretary, and Treasurer. Opportunity to ask questions of roles.

[https://docs.google.com/a/edmontonbikes.ca/document/d/1cx5Dd9pc8QbzmcVsOqH_TNwuA_2pPHDlxdw_a9xw0TU/edit?usp=sharing/edit Presidents Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1UgXJaCL1E5dOgprvkoe3D6rv2l19V7WvRBbFE2EVTQo/edit?usp=sharing/edit Vice President Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1BvldxZSSLwP7cTQfByjCOrVwPi7qt-1_qwXJkFYIXHI/edit?usp=sharing/edit Secretary Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1PV4cWWS_F287bI2i2R39z3DsytMmRHloBn4ZFCsgsOQ/edit?usp=sharing/edit Treasure Job Description]

Discussion of new board member recruitment, resources available and inventory of needs

[https://docs.google.com/a/edmontonbikes.ca/document/d/1NExgvNSKUwuMTsNPShtNEQFH3yyrEkQw7WDPwWOeiWw/edit?usp=sharing/edit Director Job Description]
** Executive board members need to provide an update on their term and their intentions.

===New Business Item 2: [Board Evaluation Activities] (Nancy/Jasmine xx min)===

*Discussion of evaluation activities in development
*participation in self-assessment tool
* add to August agenda

=== In Camera: ===
* Discussion notes:

{{Motion
|motion=To go in Camera
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at x:xx pm.
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes August 2017

2017-08-04T03:12:00Z

Derekpluim: /* Attendance */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for August 2017 ==

Board meetings are open to the EBC members and the public.

* Location: Room ED 221.
* Call to order [enter time]

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Michael
* Minute-taker: Derek
* Food by: Jeremy
* Board attendance:
* Staff attendance:
* Regrets:
* Guests:

== Call to Order ==
* Meeting called to order by [Chair] at x:xx pm.

== Logistics for Next Meeting ==
* Date: September 11th
* Location: Room 113, Education South
* Chair: [enter]
* Minute-taker: [enter]
* Food by: [enter]

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this August meeting agenda, and the July 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_July_2017 July Minutes], and committee reports as presented below.
|first=
|second=
|yes= 0
|no= 0
|abstain= 0
|result=
}}

=== President's Report - Jon ===
*[(add link)]

=== Treasurer's Report - Geoff ===
*[{add link)]

=== H.R. Committee Report - Nancy ===
*[{add link)]

=== Administrative Committee Report - no report
*[(add link)]

=== Strategic Planning Committee Report - ===
*[(add link)] *I [Derek] will aim to have a draft version of the name change pamphlet prepared for the August meeting.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
** everyone please log monthly hours. Chris Chan will create specific volunteer hours login and email the link out to board members
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.

== New Business ==

=== New Business Item 1: [Follow-up Board Succession Planning] ===

Please add your notes (if you haven't done so already)

Discussion on board succession planning.
-review of board job descriptions, Pres, VP, Secretary, and Treasurer. Opportunity to ask questions of roles.

[https://docs.google.com/a/edmontonbikes.ca/document/d/1cx5Dd9pc8QbzmcVsOqH_TNwuA_2pPHDlxdw_a9xw0TU/edit?usp=sharing/edit Presidents Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1UgXJaCL1E5dOgprvkoe3D6rv2l19V7WvRBbFE2EVTQo/edit?usp=sharing/edit Vice President Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1BvldxZSSLwP7cTQfByjCOrVwPi7qt-1_qwXJkFYIXHI/edit?usp=sharing/edit Secretary Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1PV4cWWS_F287bI2i2R39z3DsytMmRHloBn4ZFCsgsOQ/edit?usp=sharing/edit Treasure Job Description]

Discussion of new board member recruitment, resources available and inventory of needs

[https://docs.google.com/a/edmontonbikes.ca/document/d/1NExgvNSKUwuMTsNPShtNEQFH3yyrEkQw7WDPwWOeiWw/edit?usp=sharing/edit Director Job Description]
** Executive board members need to provide an update on their term and their intentions.

===New Business Item 2: [Board Evaluation Activities] (Nancy/Jasmine xx min)===

*Discussion of evaluation activities in development
*participation in self-assessment tool
* add to August agenda

=== In Camera: ===
* Discussion notes:

{{Motion
|motion=To go in Camera
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at x:xx pm.
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes August 2017

2017-08-04T03:05:36Z

Derekpluim: /* Approval of Agenda, Minutes, Reports (5 min) */

Board Minutes August 2017

2017-08-04T02:47:26Z

Derekpluim: /* Adjournment */

Board Minutes August 2017

2017-08-04T02:46:23Z

Derekpluim: /* In Camera: () */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for August 2017 ==

Board meetings are open to the EBC members and the public.

* Location: Room ED 221.
* Call to order [enter time]

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair:
* Minute-taker:
* Food by:
* Board attendance:
* Staff attendance:
* Regrets:
* Guests:

== Call to Order ==
* Meeting called to order by [Chair] at x:xx pm.

== Logistics for Next Meeting ==
* Date: September 11th
* Location: Room 113, Education South
* Chair: [enter]
* Minute-taker: [enter]
* Food by: [enter]

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this June meeting agenda, and the July 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_July_2017 July Minutes], and committee reports as presented below.
|first=n ame
|second= name
|yes= 0
|no= 0
|abstain= 0
|result=
}}

=== President's Report - Jon ===
*[(add link)]

=== Treasurer's Report - Geoff ===
*[{add link)]

=== H.R. Committee Report - Nancy ===
*[{add link)]

=== Administrative Committee Report - no report
*[(add link)]

=== Strategic Planning Committee Report - ===
*[(add link)] *I [Derek] will aim to have a draft version of the name change pamphlet prepared for the August meeting.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
** everyone please log monthly hours. Chris Chan will create specific volunteer hours login and email the link out to board members
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.

== New Business ==

=== New Business Item 1: [Follow-up Board Succession Planning] ===

Please add your notes (if you haven't done so already)

Discussion on board succession planning.
-review of board job descriptions, Pres, VP, Secretary, and Treasurer. Opportunity to ask questions of roles.

[https://docs.google.com/a/edmontonbikes.ca/document/d/1cx5Dd9pc8QbzmcVsOqH_TNwuA_2pPHDlxdw_a9xw0TU/edit?usp=sharing/edit Presidents Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1UgXJaCL1E5dOgprvkoe3D6rv2l19V7WvRBbFE2EVTQo/edit?usp=sharing/edit Vice President Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1BvldxZSSLwP7cTQfByjCOrVwPi7qt-1_qwXJkFYIXHI/edit?usp=sharing/edit Secretary Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1PV4cWWS_F287bI2i2R39z3DsytMmRHloBn4ZFCsgsOQ/edit?usp=sharing/edit Treasure Job Description]

Discussion of new board member recruitment, resources available and inventory of needs

[https://docs.google.com/a/edmontonbikes.ca/document/d/1NExgvNSKUwuMTsNPShtNEQFH3yyrEkQw7WDPwWOeiWw/edit?usp=sharing/edit Director Job Description]
** Executive board members need to provide an update on their term and their intentions.

===New Business Item 2: [Board Evaluation Activities] (Nancy/Jasmine xx min)===

*Discussion of evaluation activities in development
*participation in self-assessment tool
* add to August agenda

=== In Camera: ===
* Discussion notes:

{{Motion
|motion=To go in Camera
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at 7:55 pm.
|first= Nancy
|second=Michael Cenkner
|yes= 6
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes August 2017

2017-08-04T02:46:04Z

Derekpluim: /* In Camera: (Geoff 15 min) */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for August 2017 ==

Board meetings are open to the EBC members and the public.

* Location: Room ED 221.
* Call to order [enter time]

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair:
* Minute-taker:
* Food by:
* Board attendance:
* Staff attendance:
* Regrets:
* Guests:

== Call to Order ==
* Meeting called to order by [Chair] at x:xx pm.

== Logistics for Next Meeting ==
* Date: September 11th
* Location: Room 113, Education South
* Chair: [enter]
* Minute-taker: [enter]
* Food by: [enter]

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this June meeting agenda, and the July 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_July_2017 July Minutes], and committee reports as presented below.
|first=n ame
|second= name
|yes= 0
|no= 0
|abstain= 0
|result=
}}

=== President's Report - Jon ===
*[(add link)]

=== Treasurer's Report - Geoff ===
*[{add link)]

=== H.R. Committee Report - Nancy ===
*[{add link)]

=== Administrative Committee Report - no report
*[(add link)]

=== Strategic Planning Committee Report - ===
*[(add link)] *I [Derek] will aim to have a draft version of the name change pamphlet prepared for the August meeting.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
** everyone please log monthly hours. Chris Chan will create specific volunteer hours login and email the link out to board members
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.

== New Business ==

=== New Business Item 1: [Follow-up Board Succession Planning] ===

Please add your notes (if you haven't done so already)

Discussion on board succession planning.
-review of board job descriptions, Pres, VP, Secretary, and Treasurer. Opportunity to ask questions of roles.

[https://docs.google.com/a/edmontonbikes.ca/document/d/1cx5Dd9pc8QbzmcVsOqH_TNwuA_2pPHDlxdw_a9xw0TU/edit?usp=sharing/edit Presidents Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1UgXJaCL1E5dOgprvkoe3D6rv2l19V7WvRBbFE2EVTQo/edit?usp=sharing/edit Vice President Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1BvldxZSSLwP7cTQfByjCOrVwPi7qt-1_qwXJkFYIXHI/edit?usp=sharing/edit Secretary Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1PV4cWWS_F287bI2i2R39z3DsytMmRHloBn4ZFCsgsOQ/edit?usp=sharing/edit Treasure Job Description]

Discussion of new board member recruitment, resources available and inventory of needs

[https://docs.google.com/a/edmontonbikes.ca/document/d/1NExgvNSKUwuMTsNPShtNEQFH3yyrEkQw7WDPwWOeiWw/edit?usp=sharing/edit Director Job Description]
** Executive board members need to provide an update on their term and their intentions.

===New Business Item 2: [Board Evaluation Activities] (Nancy/Jasmine xx min)===

*Discussion of evaluation activities in development
*participation in self-assessment tool
* add to August agenda

=== In Camera: ()===
* Discussion notes:

{{Motion
|motion=To go in Camera
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at 7:55 pm.
|first= Nancy
|second=Michael Cenkner
|yes= 6
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes August 2017

2017-08-04T02:45:32Z

Derekpluim: /* Attendance */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for August 2017 ==

Board meetings are open to the EBC members and the public.

* Location: Room ED 221.
* Call to order [enter time]

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair:
* Minute-taker:
* Food by:
* Board attendance:
* Staff attendance:
* Regrets:
* Guests:

== Call to Order ==
* Meeting called to order by [Chair] at x:xx pm.

== Logistics for Next Meeting ==
* Date: September 11th
* Location: Room 113, Education South
* Chair: [enter]
* Minute-taker: [enter]
* Food by: [enter]

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this June meeting agenda, and the July 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_July_2017 July Minutes], and committee reports as presented below.
|first=n ame
|second= name
|yes= 0
|no= 0
|abstain= 0
|result=
}}

=== President's Report - Jon ===
*[(add link)]

=== Treasurer's Report - Geoff ===
*[{add link)]

=== H.R. Committee Report - Nancy ===
*[{add link)]

=== Administrative Committee Report - no report
*[(add link)]

=== Strategic Planning Committee Report - ===
*[(add link)] *I [Derek] will aim to have a draft version of the name change pamphlet prepared for the August meeting.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
** everyone please log monthly hours. Chris Chan will create specific volunteer hours login and email the link out to board members
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.

== New Business ==

=== New Business Item 1: [Follow-up Board Succession Planning] ===

Please add your notes (if you haven't done so already)

Discussion on board succession planning.
-review of board job descriptions, Pres, VP, Secretary, and Treasurer. Opportunity to ask questions of roles.

[https://docs.google.com/a/edmontonbikes.ca/document/d/1cx5Dd9pc8QbzmcVsOqH_TNwuA_2pPHDlxdw_a9xw0TU/edit?usp=sharing/edit Presidents Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1UgXJaCL1E5dOgprvkoe3D6rv2l19V7WvRBbFE2EVTQo/edit?usp=sharing/edit Vice President Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1BvldxZSSLwP7cTQfByjCOrVwPi7qt-1_qwXJkFYIXHI/edit?usp=sharing/edit Secretary Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1PV4cWWS_F287bI2i2R39z3DsytMmRHloBn4ZFCsgsOQ/edit?usp=sharing/edit Treasure Job Description]

Discussion of new board member recruitment, resources available and inventory of needs

[https://docs.google.com/a/edmontonbikes.ca/document/d/1NExgvNSKUwuMTsNPShtNEQFH3yyrEkQw7WDPwWOeiWw/edit?usp=sharing/edit Director Job Description]
** Executive board members need to provide an update on their term and their intentions.

===New Business Item 2: [Board Evaluation Activities] (Nancy/Jasmine xx min)===

*Discussion of evaluation activities in development
*participation in self-assessment tool
* add to August agenda

=== In Camera: (Geoff 15 min)===
* Discussion notes:

{{Motion
|motion=To go in Camera
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at 7:55 pm.
|first= Nancy
|second=Michael Cenkner
|yes= 6
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes August 2017

2017-08-04T02:32:22Z

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for August 2017 ==

Board meetings are open to the EBC members and the public.

* Location: Room ED 221.
* Call to order [enter time]

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Derek
* Minute-taker: Jeremy
* Food by: Nancy
* Board attendance: Michael Pybus, Adrian, Derek, nancy, Michael Cenkner
* Staff attendance: Chris
* Regrets:Jonathon, Geoff, Jasmine, Alexey,Dan
* Absent:
* Guests:

== Call to Order ==
* Meeting called to order by [Chair] at x:xx pm.

== Logistics for Next Meeting ==
* Date: September 11th
* Location: Room 113, Education South
* Chair: [enter]
* Minute-taker: [enter]
* Food by: [enter]

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this June meeting agenda, and the July 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_July_2017 July Minutes], and committee reports as presented below.
|first=n ame
|second= name
|yes= 0
|no= 0
|abstain= 0
|result=
}}

=== President's Report - Jon ===
*[(add link)]

=== Treasurer's Report - Geoff ===
*[{add link)]

=== H.R. Committee Report - Nancy ===
*[{add link)]

=== Administrative Committee Report - no report
*[(add link)]

=== Strategic Planning Committee Report - ===
*[(add link)] *I [Derek] will aim to have a draft version of the name change pamphlet prepared for the August meeting.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
** everyone please log monthly hours. Chris Chan will create specific volunteer hours login and email the link out to board members
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.

== New Business ==

=== New Business Item 1: [Follow-up Board Succession Planning] ===

Please add your notes (if you haven't done so already)

Discussion on board succession planning.
-review of board job descriptions, Pres, VP, Secretary, and Treasurer. Opportunity to ask questions of roles.

[https://docs.google.com/a/edmontonbikes.ca/document/d/1cx5Dd9pc8QbzmcVsOqH_TNwuA_2pPHDlxdw_a9xw0TU/edit?usp=sharing/edit Presidents Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1UgXJaCL1E5dOgprvkoe3D6rv2l19V7WvRBbFE2EVTQo/edit?usp=sharing/edit Vice President Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1BvldxZSSLwP7cTQfByjCOrVwPi7qt-1_qwXJkFYIXHI/edit?usp=sharing/edit Secretary Job Description]

[https://docs.google.com/a/edmontonbikes.ca/document/d/1PV4cWWS_F287bI2i2R39z3DsytMmRHloBn4ZFCsgsOQ/edit?usp=sharing/edit Treasure Job Description]

Discussion of new board member recruitment, resources available and inventory of needs

[https://docs.google.com/a/edmontonbikes.ca/document/d/1NExgvNSKUwuMTsNPShtNEQFH3yyrEkQw7WDPwWOeiWw/edit?usp=sharing/edit Director Job Description]
** Executive board members need to provide an update on their term and their intentions.

===New Business Item 2: [Board Evaluation Activities] (Nancy/Jasmine xx min)===

*Discussion of evaluation activities in development
*participation in self-assessment tool
* add to August agenda

=== In Camera: (Geoff 15 min)===
* Discussion notes:

{{Motion
|motion=To go in Camera
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at 7:55 pm.
|first= Nancy
|second=Michael Cenkner
|yes= 6
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes July 2017

2017-07-03T03:54:05Z

Derekpluim: /* Approval of Agenda, Minutes, Reports (5 min) */

Board Minutes July 2017

2017-07-03T03:53:30Z

Derekpluim: /* Approval of Agenda, Minutes, Reports (5 min) */

Board Minutes July 2017

2017-07-03T03:52:24Z

Derekpluim: /* Approval of Agenda, Minutes, Reports (5 min) */

Board Minutes July 2017

2017-07-03T03:51:51Z

Derekpluim:

Board Minutes July 2017

2017-07-03T03:33:26Z

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for July 2017 ==

Board meetings are open to the EBC members and the public.

* Location: room ED 221.
* Start Time: 6:30pm

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Jeremy
* Minute-taker: Geoff
* Food by: Adrian
* Board attendance: Jasmine, Jeremy, Alexey, Michael, Geoff, Adrian, Nancy, Mike
* Staff attendance: Chris
* Regrets: Derek, Dan
* Absent:
* Guests:

== Call to Order ==
* Meeting called to order by Jeremy at 6:35 pm.

== Logistics for Next Meeting ==
* Date:
* Location: Room 113, Education South
* Chair:
* Minute-taker:
* Food by:

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this June meeting agenda, and the May 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_May_2017 May Minutes], and committee reports as presented below.
|first= Adrian
|second= Michael
|yes= all
|no= 0
|abstain= 0
|result= passed
}}

=== President's Report - Jon ===
*[https://docs.google.com/document/d/1ii_DlkFwMVXX6DzO0GQxxgVdJQgHePsxo6F30Wav-Tc/edit?ts=591e17a3 President's Report May 2017]

=== Treasurer's Report - Geoff ===
*[https://docs.google.com/document/d/1D3suA-giCSFfFvuSQW0gV7AAzE_4r-Rnizd1IjV5bDI/edit Expense Process May 2017]

=== H.R. Committee Report - Nancy ===
*[https://docs.google.com/a/edmontonbikes.ca/document/d/1q1fUgRBq75dyRuHSfFHu9876rDNfuXFziGdXbZeh20c/edit?usp=sharing H.R. Committee Report April 2017]

=== Administrative Committee Report - ===
*[https://docs.google.com/document/d/11eAmW0alI2Sq0boCF3zPM1g_e7mw_3kuw_5fJkmkw7M/edit?ts=593dae41 Administrative Committee Report (May) (2017)]

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.

'''Current'''

'''Completed'''

Updated insurance policy to remove YCR2 coverage

=== Business Item 1 [Status Update from all Committees ] (Each Committee - 15 min)===
* Each committee to provide an oral update on status of projects in progress specifically
**Work completed
**Work remaining
**Resources required
**Percentage Completion anticipated by August 31 2017.

* Discussion notes:

==== Admin committee ====
Jonathon and Alexey meeting with staff this week, discussing continuity while Jonathon on holidays

==== Finance committee ====
monthly checklist done, EFTs going, NOT done - managing payroll -> bookkeeper, need to start working on next year's budget soon

==== HR committee ====
OH&S arrange, steps in order, hazard assessments done; next coalating data and next steps, planned for August
Board eval - completed for AGM
Volunteer retention / appreciation - not started
Orientation manual - stalled

Adrian was considering working on working on hazard mitigation when shops were closed, but concerned staff would feel like they had to come in
Chris thinks - if input is sought from staff ahead of time, it wouldn't be a problem to have work done while the shops are closed

==== Education ====
Michael - Students didn't get involved at that level, don't have any extra committee work, interested in working in another area
Charitable status? Jonathon thinks the first thing to do is review and revise the objects of the society - perhaps pursue educational objects, and have these ready for the next board retreat. Michael will take the lead on drafting objects

==== Strategic Planning Committee ====
Jonathon - Had a meeting, but nothing concrete has been done since then

== New Business ==

=== New Business Item 1: Financial situation in detail (Geoff 30 min)===

Notes:
https://docs.google.com/document/d/1vpAutRe_Ho40wG4STgnsuwlmVGcSVDJbRPsEFeKWw2M/edit#

Comparison
https://docs.google.com/spreadsheets/d/1658Qvi3gZFW31zsuAabdRRQfOgASdxzeCbDFOIndchE/edit#gid=1154369721

Michael: should we have a bike building blitz while the shops are closed
we are providing a service at cost, but we aren't reaching out to who is using the shop to contribute,
Chris: thinks this is a discussion that should be taken with Coreen

Geoff should set something up for discussions on how to increase revenues, with board members that want to contribute and appropriate staff

Chris: Is bike building position making sense financially? More than breaking even, and we would count breaking even.
Getting more bikes out there, and generating more revenue than if this was just done by volunteers, PLUS getting more volunteer training.
This is the same model as last year.

Feedback from bike building volunteers is that they are learning a lot, feel that the are making valuable contributions, and building community. This invests in our volunteers.

=== New Business Item 2: Board Member Summer Vacations (All 15 min)===
* With key board members away at various times during the summer, let's make sure none of the board responsibilities are in jeopardy of being overlooked or unnecessarily delayed:
** Issuing Cheques
** Issuing EFT files
** Depositing cash from BWS and BWN safes
** Picking up, opening and distributing to the responsible party Canada Post mail,
** Administrative committee support

Jon: July and August, back for a few days at end of July
Jon will still do deposits
Jon to show Geoff how to issue EFT
Picking up mail, every 2 weeks -> Chris will do this
Chris->Aug 19-27
Alexey will lead administrative committee while Jonathon is away

Geoff: June 23-July 21
double check on rent cheques before departure
Check books to Nancy before departure
Derek only other signing officer July 6-21st (need to confirm Derek is around)

Nancy: away 1st week of August

=== New Business Item 3: Staff and Finance To Dos (transition of YCR2 dated June 1st (Geoff 30 min)===
* Discussion notes:

What changes do we need to make to bank accounts, and staff hours/pay

Goodwill still working on the final agreement, reset transition date to July 1st

Molly's time
Molly reduced hours to 44, reconciling April hours, in June will be 10 hours/week
discussions of YCR2 covering some of the bank time owed to Molly

Bank Account
YCR2 has a dormant account, with no funds in it. The will reactivate the account. For the moment, keep using accounts as before.
They may keep the YCR2 account open, and leave sufficient funds there to cover off Molly's for some period of time.
WHen moving to Goodwill, Janine and others will have to requesition cheques.

As of July 1st, we shouldn't be claiming assets or liabilities on our financial statements.

Goodwill keen on getting training for staff, so they can fix their own bikes or get training to be able to improve

Goodwill: Get guidance from us on how to set up a shop, get some training for their staff
EBC gets access to the impact center - we can schedule our events there (big bike sale, function, etc.)

No financial arrangements between EBC and Goodwill - YCR2 becoming a program of Goodwill.

Jonathon will ask Janine what they are looking for financially on July 1st.

=== New Business Item 5: Internal communication with volunteers around events (Michael 5 min)===
* Discussion notes:

Volunteer appreciation event at BWN
Michael thought the invitation didn't go out to BWS volunteers (through google group), and think this is the second time

Chris reviewed - Molly sent it to BWS mailing list

=== Bike Works North - renovations, potential budget issues (Chris 15 min)===
* Discussion notes:

Received a large donation of fixtures, hardware, etc. from MEC (as they've moved) - almost everything we'd need to do a major renovation of bikeworks north. We are now storing a lot of materials, and we'd like to set them up soon.

Looking at early September to do the work, maybe some of it before then.
Perhaps pay an honorarium so we can have a fixed timeframe for doing the work.

May need to consider a budget envelope around $5000 for the work.

Q: What is our ROI? more bike repair stands space for, better display space

Very different experience BWN vs S - distinct entrance, retail type entrance
Have a more welcoming space/entrance
More enjoyable space to be at
Make tools/parts more accessible
Solve some OH&S issues
Store over 90 bicycles in a 10/34' stretch
better display / merchandising - get better prices, less strinkage

=== In Camera: (Geoff 15 min)===
* Discussion notes:

{{Motion
|motion=To go in Camera
|first= Jonathon
|second= Jasmine
|yes= all
|no= 0
|abstain= 0
|result= passed
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at 8:30 pm.
|first= Jonathon
|second= Nancy
|yes= all
|no=0
|abstain=0
|result=passed
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes June 2017

2017-06-07T04:17:43Z

Derekpluim: /* Logistics for Next Meeting */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for June 2017 ==

Board meetings are open to the EBC members and the public.

* Location: room 113 [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&z=16&c=&campus=south_campus&dirA=9305%20111%20avenue%2C%20edmonton&dirB=Education%20Centre%20South%20(ED)&dirAPos=&dirBPos=53.523278%2C-113.523467&travel=BICYCLING Education South], University of Alberta
* Start Time: 6:30pm

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Jeremy
* Minute-taker: Geoff
* Food by: Adrian
* Board attendance:
* Staff attendance:
* Regrets:
* Absent:
* Guests:

== Call to Order ==
* Meeting called to order by [name] at 6:30 pm.

== Logistics for Next Meeting ==
* Date: July 10th
* Location: Room 113, Education South
* Chair:
* Minute-taker:
* Food by:

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this June meeting agenda, and the May 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_May_2017 May Minutes], and commitee reports as presented below.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

=== President's Report - Jon ===
*[https://docs.google.com/document/d/1ii_DlkFwMVXX6DzO0GQxxgVdJQgHePsxo6F30Wav-Tc/edit?ts=591e17a3 President's Report May 2017]

=== Treasurer's Report - Geoff ===
*[https://docs.google.com/document/d/1D3suA-giCSFfFvuSQW0gV7AAzE_4r-Rnizd1IjV5bDI/edit Expense Process May 2017]

=== Executive Director's Report - Chris ===
*[ED Report (Month) (Year)]

=== H.R. Committee Report - Nancy ===
*[https://docs.google.com/a/edmontonbikes.ca/document/d/1q1fUgRBq75dyRuHSfFHu9876rDNfuXFziGdXbZeh20c/edit?usp=sharing H.R. Committee Report April 2017]

=== Policy Committee Report - Dan ===
*[Policy Committee Report (Month) (Year)]

=== Strategic Planning Committee Report - Derek ===
*[Strategic Planning Committee Report (Month) (Year)]

=== Finance Committee Report - ===
*[Strategic Planning Committee Report (Month) (Year)]

=== Membership Committee Report - ===
*[Strategic Planning Committee Report (Month) (Year)]

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.

'''COMPLETED'''

=== Business Item 1 [topic] (presenter's name 15 min)===
* Discussion notes:

== New Business ==

=== New Business Item 1: Financial situation in detail (Geoff 30 min)===
* Discussion notes:
** Note from the May meeting: "Add an agenda item to the June 12th meeting to discuss our financial situation in detail."

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at pm.
|first= Jon
|second= Jasmine
|yes= 10
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes June 2017

2017-06-07T04:10:56Z

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for June 2017 ==

Board meetings are open to the EBC members and the public.

* Location: room 113 [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&z=16&c=&campus=south_campus&dirA=9305%20111%20avenue%2C%20edmonton&dirB=Education%20Centre%20South%20(ED)&dirAPos=&dirBPos=53.523278%2C-113.523467&travel=BICYCLING Education South], University of Alberta
* Start Time: 6:30pm

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Jeremy
* Minute-taker: Geoff
* Food by: Adrian
* Board attendance:
* Staff attendance:
* Regrets:
* Absent:
* Guests:

== Call to Order ==
* Meeting called to order by [name] at 6:30 pm.

== Logistics for Next Meeting ==
* Date: June 12th
* Location: Room 113, Education South
* Chair:
* Minute-taker:
* Food by:

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this June meeting agenda, and the May 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_May_2017 May Minutes], and commitee reports as presented below.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

=== President's Report - Jon ===
*[https://docs.google.com/document/d/1ii_DlkFwMVXX6DzO0GQxxgVdJQgHePsxo6F30Wav-Tc/edit?ts=591e17a3 President's Report May 2017]

=== Treasurer's Report - Geoff ===
*[https://docs.google.com/document/d/1D3suA-giCSFfFvuSQW0gV7AAzE_4r-Rnizd1IjV5bDI/edit Expense Process May 2017]

=== Executive Director's Report - Chris ===
*[ED Report (Month) (Year)]

=== H.R. Committee Report - Nancy ===
*[https://docs.google.com/a/edmontonbikes.ca/document/d/1q1fUgRBq75dyRuHSfFHu9876rDNfuXFziGdXbZeh20c/edit?usp=sharing H.R. Committee Report April 2017]

=== Policy Committee Report - Dan ===
*[Policy Committee Report (Month) (Year)]

=== Strategic Planning Committee Report - Derek ===
*[Strategic Planning Committee Report (Month) (Year)]

=== Finance Committee Report - ===
*[Strategic Planning Committee Report (Month) (Year)]

=== Membership Committee Report - ===
*[Strategic Planning Committee Report (Month) (Year)]

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.

'''COMPLETED'''

=== Business Item 1 [topic] (presenter's name 15 min)===
* Discussion notes:

== New Business ==

=== New Business Item 1: Financial situation in detail (Geoff 30 min)===
* Discussion notes:
** Note from the May meeting: "Add an agenda item to the June 12th meeting to discuss our financial situation in detail."

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at pm.
|first= Jon
|second= Jasmine
|yes= 10
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes May 2017

2017-05-09T01:56:35Z

Derekpluim: /* Adjournment */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for May 2017 ==

Board meetings are open to the EBC members and the public.

* Location: room 113 [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&z=16&c=&campus=south_campus&dirA=9305%20111%20avenue%2C%20edmonton&dirB=Education%20Centre%20South%20(ED)&dirAPos=&dirBPos=53.523278%2C-113.523467&travel=BICYCLING Education South], University of Alberta
* Start Time: 6:30pm

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Jonathan
* Minute-taker: Derek
* Food by: Adrian
* Board attendance: Dan, Michael, Jon, Jasmine, Derek, Jeremy, Mike, Adrian, Alexy, Geoff
* Staff attendance: Chris
* Regrets: Nancy
* Absent:
* Guests:

== Call to Order ==
* Meeting called to order by Jon at 6:30 pm.

== Logistics for Next Meeting ==
* Date: June 12th
* Location: Room 113, Education South
* Chair: Jeremy
* Minute-taker: Geoff
* Food by: Adrian

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this April meeting agenda, and the March 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_March_2017 March Minutes], and commitee reports as presented below.
|first= Geoff
|second= Jasmine
|yes= 10
|no= 0
|abstain= 0
|result=
}}

=== President's Report - Jon ===
*[https://docs.google.com/document/d/12V3PIUcIgBlVgpsNpo4K5bGjLoDuNIBaN1Kbh0rbLEg/edit?ts=58e43a60 President's Report March 2017]

=== Treasurer's Report - Geoff ===
*[https://docs.google.com/document/d/1UPTfDT3DLocaobDrebsHcdvw4XER1n-G_mPQcdyJe4U/edit Treasurer's Report (May) (2017)]

=== Executive Director's Report - Chris ===
*[ED Report (Month) (Year)]

=== H.R. Committee Report - Nancy ===
*[https://docs.google.com/a/edmontonbikes.ca/document/d/1q1fUgRBq75dyRuHSfFHu9876rDNfuXFziGdXbZeh20c/edit?usp=sharing H.R. Committee Report April 2017]

=== Policy Committee Report - Dan ===
*[Policy Committee Report (Month) (Year)]

=== Strategic Planning Committee Report - Derek ===
*[Strategic Planning Committee Report (Month) (Year)]

=== Finance Committee Report - ===
*[Strategic Planning Committee Report (Month) (Year)]

=== Membership Committee Report - ===
*[Strategic Planning Committee Report (Month) (Year)]

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.
* Add an agenda item to the June 12th meeting to discuss our financial situation in detail.
*

'''COMPLETED'''
*

=== Business Item 1: Transition of YCR2 from EBC to Goodwill (Jonathan 30 min)===
* Discussion notes:
** The details of this motion are included in the President's report. The estimated date to complete the transition will be in the next 3-4 weeks. We will still retain 75% of Molly's time. EBC is still paying some liability insurance for the assets of YCR2. Chris will update our policy to reflect the current relationship between EBC and YCR2 (they will be removed from our insurance).

{{Motion
|motion=To support and enable the transition of the YCR2 program and all YCR2 assets (specifically all YCR2 inventory of adapted bicycles, related parts and accessories and all funds belonging to or accruing to the YCR2 program) from Edmonton Bicycle Commuters Society to Goodwill Industries of Alberta
|first= Derek
|second= Jeremy
|yes= 10
|no=0
|abstain=0
|result=
}}

=== Business Item 2 Employing Servus Electronic Funds Transfer for payments (Jonathan 15 min)===
* Discussion notes: If you would like to sign-up for e-transfers from EBC, please send the required information Jon. Jon has proposed two payment runs per month.
*Request to receive payment via Electronic Funds Transfer [https://docs.google.com/document/d/1Xm9CM5jVvZRhyTkVTcvoZJImunHsIjqzJdP2WD5EinY/edit]

== New Business ==

=== New Business Item 1: Google docs training session (Geoff 15 min)===

Monday April 3, 7:30pm -> 8:30pm

We covered off how to find files
* search
* star
* locate in folder
* add to my drive

Handle permissions
* view permissions
* set permissions
* if you copy into a folder, it inherits the permissions of the folder

Sending messages when sharing

https://drive.google.com/open?id=0BzZyUNq4OFThZVhseTNSVlpNVnc

* Discussion notes:

=== New Business Item 2: Employee banked overtime hours (Jonathan 10 min)===
* Discussion notes:
At the Executive Committee meeting, there was a discussion to close the shops during the middle two weeks (2nd and 3rd week) of August to catch up on our banked overtime obligations to our staff (and to give our volunteers a reprieve as well). Otherwise, the shops are only closed from Christmas Eve to New Years. This is a quick-fix solution, if and after, the shops are closed we can review the outcome and set this mandatory break into our annual calendar. A separate discussion is how did we accumulate this much overtime and how do we prevent this from happening in the future. A shop shut-down could also further the recognition and appreciation of our staff and volunteers. It is an opportunity to possibly raise funds and interest of new volunteers in a similar manner as CKUA, etc.

{{Motion
|motion= To close the shops during the middle two weeks of August to catch up on our banked overtime liability. The dates are to be decieded with staff input.
|first= Geoff
|second= Michael
|yes= 10
|no=0
|abstain=0
|result=
}}

=== New Business Item 3: Board Succession Planning (Nancy 10 min)===
* Discussion notes:
Our succession planning needs to look at recruiting a new President. Jon is coming up to the end of his 4-year term. Although, he would likely stay on as a director. Jon's last day as President is December 31st, 2017.

=== New Business Item 4: We are running a pretty serious deficit (Geoff)===
* Discussion notes:
Further to the Treasurer's report, this spreadsheet goes deeper in why/how we are in worse shape than last year.
It is possible that our lower revenues are due to limited stock in the shops, but largely, the deficit comes down to increased spending in the Fall. [https://docs.google.com/spreadsheets/d/1s14EIGGQmn6kCuMuxvAg6qYfxUSo_rNOgrcjorcl4f0/edit#gid=0 spreadsheet]

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at pm.
|first= Jon
|second= Jasmine
|yes= 10
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes May 2017

2017-05-09T01:45:08Z

Derekpluim: /* New Business Item 3: Board Succession Planning (Nancy 10 min) */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for May 2017 ==

Board meetings are open to the EBC members and the public.

* Location: room 113 [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&z=16&c=&campus=south_campus&dirA=9305%20111%20avenue%2C%20edmonton&dirB=Education%20Centre%20South%20(ED)&dirAPos=&dirBPos=53.523278%2C-113.523467&travel=BICYCLING Education South], University of Alberta
* Start Time: 6:30pm

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Jonathan
* Minute-taker: Derek
* Food by: Adrian
* Board attendance: Dan, Michael, Jon, Jasmine, Derek, Jeremy, Mike, Adrian, Alexy, Geoff
* Staff attendance: Chris
* Regrets: Nancy
* Absent:
* Guests:

== Call to Order ==
* Meeting called to order by Jon at 6:30 pm.

== Logistics for Next Meeting ==
* Date: June 12th
* Location: Room 113, Education South
* Chair: Jeremy
* Minute-taker: Geoff
* Food by: Adrian

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this April meeting agenda, and the March 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_March_2017 March Minutes], and commitee reports as presented below.
|first= Geoff
|second= Jasmine
|yes= 10
|no= 0
|abstain= 0
|result=
}}

=== President's Report - Jon ===
*[https://docs.google.com/document/d/12V3PIUcIgBlVgpsNpo4K5bGjLoDuNIBaN1Kbh0rbLEg/edit?ts=58e43a60 President's Report March 2017]

=== Treasurer's Report - Geoff ===
*[https://docs.google.com/document/d/1UPTfDT3DLocaobDrebsHcdvw4XER1n-G_mPQcdyJe4U/edit Treasurer's Report (May) (2017)]

=== Executive Director's Report - Chris ===
*[ED Report (Month) (Year)]

=== H.R. Committee Report - Nancy ===
*[https://docs.google.com/a/edmontonbikes.ca/document/d/1q1fUgRBq75dyRuHSfFHu9876rDNfuXFziGdXbZeh20c/edit?usp=sharing H.R. Committee Report April 2017]

=== Policy Committee Report - Dan ===
*[Policy Committee Report (Month) (Year)]

=== Strategic Planning Committee Report - Derek ===
*[Strategic Planning Committee Report (Month) (Year)]

=== Finance Committee Report - ===
*[Strategic Planning Committee Report (Month) (Year)]

=== Membership Committee Report - ===
*[Strategic Planning Committee Report (Month) (Year)]

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.
* Add an agenda item to the June 12th meeting to discuss our financial situation in detail.
*

'''COMPLETED'''
*

=== Business Item 1: Transition of YCR2 from EBC to Goodwill (Jonathan 30 min)===
* Discussion notes:
** The details of this motion are included in the President's report. The estimated date to complete the transition will be in the next 3-4 weeks. We will still retain 75% of Molly's time. EBC is still paying some liability insurance for the assets of YCR2. Chris will update our policy to reflect the current relationship between EBC and YCR2 (they will be removed from our insurance).

{{Motion
|motion=To support and enable the transition of the YCR2 program and all YCR2 assets (specifically all YCR2 inventory of adapted bicycles, related parts and accessories and all funds belonging to or accruing to the YCR2 program) from Edmonton Bicycle Commuters Society to Goodwill Industries of Alberta
|first= Derek
|second= Jeremy
|yes= 10
|no=0
|abstain=0
|result=
}}

=== Business Item 2 Employing Servus Electronic Funds Transfer for payments (Jonathan 15 min)===
* Discussion notes: If you would like to sign-up for e-transfers from EBC, please send the required information Jon. Jon has proposed two payment runs per month.
*Request to receive payment via Electronic Funds Transfer [https://docs.google.com/document/d/1Xm9CM5jVvZRhyTkVTcvoZJImunHsIjqzJdP2WD5EinY/edit]

== New Business ==

=== New Business Item 1: Google docs training session (Geoff 15 min)===

Monday April 3, 7:30pm -> 8:30pm

We covered off how to find files
* search
* star
* locate in folder
* add to my drive

Handle permissions
* view permissions
* set permissions
* if you copy into a folder, it inherits the permissions of the folder

Sending messages when sharing

https://drive.google.com/open?id=0BzZyUNq4OFThZVhseTNSVlpNVnc

* Discussion notes:

=== New Business Item 2: Employee banked overtime hours (Jonathan 10 min)===
* Discussion notes:
At the Executive Committee meeting, there was a discussion to close the shops during the middle two weeks (2nd and 3rd week) of August to catch up on our banked overtime obligations to our staff (and to give our volunteers a reprieve as well). Otherwise, the shops are only closed from Christmas Eve to New Years. This is a quick-fix solution, if and after, the shops are closed we can review the outcome and set this mandatory break into our annual calendar. A separate discussion is how did we accumulate this much overtime and how do we prevent this from happening in the future. A shop shut-down could also further the recognition and appreciation of our staff and volunteers. It is an opportunity to possibly raise funds and interest of new volunteers in a similar manner as CKUA, etc.

{{Motion
|motion= To close the shops during the middle two weeks of August to catch up on our banked overtime liability. The dates are to be decieded with staff input.
|first= Geoff
|second= Michael
|yes= 10
|no=0
|abstain=0
|result=
}}

=== New Business Item 3: Board Succession Planning (Nancy 10 min)===
* Discussion notes:
Our succession planning needs to look at recruiting a new President. Jon is coming up to the end of his 4-year term. Although, he would likely stay on as a director. Jon's last day as President is December 31st, 2017.

=== New Business Item 4: We are running a pretty serious deficit (Geoff)===
* Discussion notes:
Further to the Treasurer's report, this spreadsheet goes deeper in why/how we are in worse shape than last year.
It is possible that our lower revenues are due to limited stock in the shops, but largely, the deficit comes down to increased spending in the Fall. [https://docs.google.com/spreadsheets/d/1s14EIGGQmn6kCuMuxvAg6qYfxUSo_rNOgrcjorcl4f0/edit#gid=0 spreadsheet]

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at pm.
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes May 2017

2017-05-09T01:44:05Z

Derekpluim: /* New Business Item 3: Board Succession Planning (Nancy 10 min) */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for May 2017 ==

Board meetings are open to the EBC members and the public.

* Location: room 113 [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&z=16&c=&campus=south_campus&dirA=9305%20111%20avenue%2C%20edmonton&dirB=Education%20Centre%20South%20(ED)&dirAPos=&dirBPos=53.523278%2C-113.523467&travel=BICYCLING Education South], University of Alberta
* Start Time: 6:30pm

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Jonathan
* Minute-taker: Derek
* Food by: Adrian
* Board attendance: Dan, Michael, Jon, Jasmine, Derek, Jeremy, Mike, Adrian, Alexy, Geoff
* Staff attendance: Chris
* Regrets: Nancy
* Absent:
* Guests:

== Call to Order ==
* Meeting called to order by Jon at 6:30 pm.

== Logistics for Next Meeting ==
* Date: June 12th
* Location: Room 113, Education South
* Chair: Jeremy
* Minute-taker: Geoff
* Food by: Adrian

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this April meeting agenda, and the March 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_March_2017 March Minutes], and commitee reports as presented below.
|first= Geoff
|second= Jasmine
|yes= 10
|no= 0
|abstain= 0
|result=
}}

=== President's Report - Jon ===
*[https://docs.google.com/document/d/12V3PIUcIgBlVgpsNpo4K5bGjLoDuNIBaN1Kbh0rbLEg/edit?ts=58e43a60 President's Report March 2017]

=== Treasurer's Report - Geoff ===
*[https://docs.google.com/document/d/1UPTfDT3DLocaobDrebsHcdvw4XER1n-G_mPQcdyJe4U/edit Treasurer's Report (May) (2017)]

=== Executive Director's Report - Chris ===
*[ED Report (Month) (Year)]

=== H.R. Committee Report - Nancy ===
*[https://docs.google.com/a/edmontonbikes.ca/document/d/1q1fUgRBq75dyRuHSfFHu9876rDNfuXFziGdXbZeh20c/edit?usp=sharing H.R. Committee Report April 2017]

=== Policy Committee Report - Dan ===
*[Policy Committee Report (Month) (Year)]

=== Strategic Planning Committee Report - Derek ===
*[Strategic Planning Committee Report (Month) (Year)]

=== Finance Committee Report - ===
*[Strategic Planning Committee Report (Month) (Year)]

=== Membership Committee Report - ===
*[Strategic Planning Committee Report (Month) (Year)]

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.
* Add an agenda item to the June 12th meeting to discuss our financial situation in detail.
*

'''COMPLETED'''
*

=== Business Item 1: Transition of YCR2 from EBC to Goodwill (Jonathan 30 min)===
* Discussion notes:
** The details of this motion are included in the President's report. The estimated date to complete the transition will be in the next 3-4 weeks. We will still retain 75% of Molly's time. EBC is still paying some liability insurance for the assets of YCR2. Chris will update our policy to reflect the current relationship between EBC and YCR2 (they will be removed from our insurance).

{{Motion
|motion=To support and enable the transition of the YCR2 program and all YCR2 assets (specifically all YCR2 inventory of adapted bicycles, related parts and accessories and all funds belonging to or accruing to the YCR2 program) from Edmonton Bicycle Commuters Society to Goodwill Industries of Alberta
|first= Derek
|second= Jeremy
|yes= 10
|no=0
|abstain=0
|result=
}}

=== Business Item 2 Employing Servus Electronic Funds Transfer for payments (Jonathan 15 min)===
* Discussion notes: If you would like to sign-up for e-transfers from EBC, please send the required information Jon. Jon has proposed two payment runs per month.
*Request to receive payment via Electronic Funds Transfer [https://docs.google.com/document/d/1Xm9CM5jVvZRhyTkVTcvoZJImunHsIjqzJdP2WD5EinY/edit]

== New Business ==

=== New Business Item 1: Google docs training session (Geoff 15 min)===

Monday April 3, 7:30pm -> 8:30pm

We covered off how to find files
* search
* star
* locate in folder
* add to my drive

Handle permissions
* view permissions
* set permissions
* if you copy into a folder, it inherits the permissions of the folder

Sending messages when sharing

https://drive.google.com/open?id=0BzZyUNq4OFThZVhseTNSVlpNVnc

* Discussion notes:

=== New Business Item 2: Employee banked overtime hours (Jonathan 10 min)===
* Discussion notes:
At the Executive Committee meeting, there was a discussion to close the shops during the middle two weeks (2nd and 3rd week) of August to catch up on our banked overtime obligations to our staff (and to give our volunteers a reprieve as well). Otherwise, the shops are only closed from Christmas Eve to New Years. This is a quick-fix solution, if and after, the shops are closed we can review the outcome and set this mandatory break into our annual calendar. A separate discussion is how did we accumulate this much overtime and how do we prevent this from happening in the future. A shop shut-down could also further the recognition and appreciation of our staff and volunteers. It is an opportunity to possibly raise funds and interest of new volunteers in a similar manner as CKUA, etc.

{{Motion
|motion= To close the shops during the middle two weeks of August to catch up on our banked overtime liability. The dates are to be decieded with staff input.
|first= Geoff
|second= Michael
|yes= 10
|no=0
|abstain=0
|result=
}}

=== New Business Item 3: Board Succession Planning (Nancy 10 min)===
* Discussion notes:
Our succession planning needs to look at recruiting a new President. Jon is coming up to the end of his 4-year term. Although, he would likely stay on as a director. Jon's last day as President is Dec. 31st, 2017.

=== New Business Item 4: We are running a pretty serious deficit (Geoff)===
* Discussion notes:
Further to the Treasurer's report, this spreadsheet goes deeper in why/how we are in worse shape than last year.
It is possible that our lower revenues are due to limited stock in the shops, but largely, the deficit comes down to increased spending in the Fall. [https://docs.google.com/spreadsheets/d/1s14EIGGQmn6kCuMuxvAg6qYfxUSo_rNOgrcjorcl4f0/edit#gid=0 spreadsheet]

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at pm.
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes May 2017

2017-05-09T01:42:03Z

Derekpluim: /* New Business Item 2: Employee banked overtime hours (Jonathan 10 min) */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for May 2017 ==

Board meetings are open to the EBC members and the public.

* Location: room 113 [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&z=16&c=&campus=south_campus&dirA=9305%20111%20avenue%2C%20edmonton&dirB=Education%20Centre%20South%20(ED)&dirAPos=&dirBPos=53.523278%2C-113.523467&travel=BICYCLING Education South], University of Alberta
* Start Time: 6:30pm

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Jonathan
* Minute-taker: Derek
* Food by: Adrian
* Board attendance: Dan, Michael, Jon, Jasmine, Derek, Jeremy, Mike, Adrian, Alexy, Geoff
* Staff attendance: Chris
* Regrets: Nancy
* Absent:
* Guests:

== Call to Order ==
* Meeting called to order by Jon at 6:30 pm.

== Logistics for Next Meeting ==
* Date: June 12th
* Location: Room 113, Education South
* Chair: Jeremy
* Minute-taker: Geoff
* Food by: Adrian

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this April meeting agenda, and the March 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_March_2017 March Minutes], and commitee reports as presented below.
|first= Geoff
|second= Jasmine
|yes= 10
|no= 0
|abstain= 0
|result=
}}

=== President's Report - Jon ===
*[https://docs.google.com/document/d/12V3PIUcIgBlVgpsNpo4K5bGjLoDuNIBaN1Kbh0rbLEg/edit?ts=58e43a60 President's Report March 2017]

=== Treasurer's Report - Geoff ===
*[https://docs.google.com/document/d/1UPTfDT3DLocaobDrebsHcdvw4XER1n-G_mPQcdyJe4U/edit Treasurer's Report (May) (2017)]

=== Executive Director's Report - Chris ===
*[ED Report (Month) (Year)]

=== H.R. Committee Report - Nancy ===
*[https://docs.google.com/a/edmontonbikes.ca/document/d/1q1fUgRBq75dyRuHSfFHu9876rDNfuXFziGdXbZeh20c/edit?usp=sharing H.R. Committee Report April 2017]

=== Policy Committee Report - Dan ===
*[Policy Committee Report (Month) (Year)]

=== Strategic Planning Committee Report - Derek ===
*[Strategic Planning Committee Report (Month) (Year)]

=== Finance Committee Report - ===
*[Strategic Planning Committee Report (Month) (Year)]

=== Membership Committee Report - ===
*[Strategic Planning Committee Report (Month) (Year)]

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.
* Add an agenda item to the June 12th meeting to discuss our financial situation in detail.
*

'''COMPLETED'''
*

=== Business Item 1: Transition of YCR2 from EBC to Goodwill (Jonathan 30 min)===
* Discussion notes:
** The details of this motion are included in the President's report. The estimated date to complete the transition will be in the next 3-4 weeks. We will still retain 75% of Molly's time. EBC is still paying some liability insurance for the assets of YCR2. Chris will update our policy to reflect the current relationship between EBC and YCR2 (they will be removed from our insurance).

{{Motion
|motion=To support and enable the transition of the YCR2 program and all YCR2 assets (specifically all YCR2 inventory of adapted bicycles, related parts and accessories and all funds belonging to or accruing to the YCR2 program) from Edmonton Bicycle Commuters Society to Goodwill Industries of Alberta
|first= Derek
|second= Jeremy
|yes= 10
|no=0
|abstain=0
|result=
}}

=== Business Item 2 Employing Servus Electronic Funds Transfer for payments (Jonathan 15 min)===
* Discussion notes: If you would like to sign-up for e-transfers from EBC, please send the required information Jon. Jon has proposed two payment runs per month.
*Request to receive payment via Electronic Funds Transfer [https://docs.google.com/document/d/1Xm9CM5jVvZRhyTkVTcvoZJImunHsIjqzJdP2WD5EinY/edit]

== New Business ==

=== New Business Item 1: Google docs training session (Geoff 15 min)===

Monday April 3, 7:30pm -> 8:30pm

We covered off how to find files
* search
* star
* locate in folder
* add to my drive

Handle permissions
* view permissions
* set permissions
* if you copy into a folder, it inherits the permissions of the folder

Sending messages when sharing

https://drive.google.com/open?id=0BzZyUNq4OFThZVhseTNSVlpNVnc

* Discussion notes:

=== New Business Item 2: Employee banked overtime hours (Jonathan 10 min)===
* Discussion notes:
At the Executive Committee meeting, there was a discussion to close the shops during the middle two weeks (2nd and 3rd week) of August to catch up on our banked overtime obligations to our staff (and to give our volunteers a reprieve as well). Otherwise, the shops are only closed from Christmas Eve to New Years. This is a quick-fix solution, if and after, the shops are closed we can review the outcome and set this mandatory break into our annual calendar. A separate discussion is how did we accumulate this much overtime and how do we prevent this from happening in the future. A shop shut-down could also further the recognition and appreciation of our staff and volunteers. It is an opportunity to possibly raise funds and interest of new volunteers in a similar manner as CKUA, etc.

{{Motion
|motion= To close the shops during the middle two weeks of August to catch up on our banked overtime liability. The dates are to be decieded with staff input.
|first= Geoff
|second= Michael
|yes= 10
|no=0
|abstain=0
|result=
}}

=== New Business Item 3: Board Succession Planning (Nancy 10 min)===
* Discussion notes:
Our succession planning needs to look at recruiting a new President. Jon is coming up to the end of his 4-year term. Although, he would likely stay on as a director.

=== New Business Item 4: We are running a pretty serious deficit (Geoff)===
* Discussion notes:
Further to the Treasurer's report, this spreadsheet goes deeper in why/how we are in worse shape than last year.
It is possible that our lower revenues are due to limited stock in the shops, but largely, the deficit comes down to increased spending in the Fall. [https://docs.google.com/spreadsheets/d/1s14EIGGQmn6kCuMuxvAg6qYfxUSo_rNOgrcjorcl4f0/edit#gid=0 spreadsheet]

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at pm.
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes May 2017

2017-05-09T01:06:05Z

Derekpluim: /* Business Item 2 Employing Servus Electronic Funds Transfer for payments (Jonathan 15 min) */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for May 2017 ==

Board meetings are open to the EBC members and the public.

* Location: room 113 [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&z=16&c=&campus=south_campus&dirA=9305%20111%20avenue%2C%20edmonton&dirB=Education%20Centre%20South%20(ED)&dirAPos=&dirBPos=53.523278%2C-113.523467&travel=BICYCLING Education South], University of Alberta
* Start Time: 6:30pm

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Jonathan
* Minute-taker: Derek
* Food by: Adrian
* Board attendance: Dan, Michael, Jon, Jasmine, Derek, Jeremy, Mike, Adrian, Alexy, Geoff
* Staff attendance: Chris
* Regrets: Nancy
* Absent:
* Guests:

== Call to Order ==
* Meeting called to order by Jon at 6:30 pm.

== Logistics for Next Meeting ==
* Date: June 12th
* Location: Room 113, Education South
* Chair: Jeremy
* Minute-taker: Geoff
* Food by: Adrian

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this April meeting agenda, and the March 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_March_2017 March Minutes], and commitee reports as presented below.
|first= Geoff
|second= Jasmine
|yes= 10
|no= 0
|abstain= 0
|result=
}}

=== President's Report - Jon ===
*[https://docs.google.com/document/d/12V3PIUcIgBlVgpsNpo4K5bGjLoDuNIBaN1Kbh0rbLEg/edit?ts=58e43a60 President's Report March 2017]

=== Treasurer's Report - Geoff ===
*[https://docs.google.com/document/d/1UPTfDT3DLocaobDrebsHcdvw4XER1n-G_mPQcdyJe4U/edit Treasurer's Report (May) (2017)]

=== Executive Director's Report - Chris ===
*[ED Report (Month) (Year)]

=== H.R. Committee Report - Nancy ===
*[https://docs.google.com/a/edmontonbikes.ca/document/d/1q1fUgRBq75dyRuHSfFHu9876rDNfuXFziGdXbZeh20c/edit?usp=sharing H.R. Committee Report April 2017]

=== Policy Committee Report - Dan ===
*[Policy Committee Report (Month) (Year)]

=== Strategic Planning Committee Report - Derek ===
*[Strategic Planning Committee Report (Month) (Year)]

=== Finance Committee Report - ===
*[Strategic Planning Committee Report (Month) (Year)]

=== Membership Committee Report - ===
*[Strategic Planning Committee Report (Month) (Year)]

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.
* Add an agenda item to the June 12th meeting to discuss our financial situation in detail.
*

'''COMPLETED'''
*

=== Business Item 1: Transition of YCR2 from EBC to Goodwill (Jonathan 30 min)===
* Discussion notes:
** The details of this motion are included in the President's report. The estimated date to complete the transition will be in the next 3-4 weeks. We will still retain 75% of Molly's time. EBC is still paying some liability insurance for the assets of YCR2. Chris will update our policy to reflect the current relationship between EBC and YCR2 (they will be removed from our insurance).

{{Motion
|motion=To support and enable the transition of the YCR2 program and all YCR2 assets (specifically all YCR2 inventory of adapted bicycles, related parts and accessories and all funds belonging to or accruing to the YCR2 program) from Edmonton Bicycle Commuters Society to Goodwill Industries of Alberta
|first= Derek
|second= Jeremy
|yes= 10
|no=0
|abstain=0
|result=
}}

=== Business Item 2 Employing Servus Electronic Funds Transfer for payments (Jonathan 15 min)===
* Discussion notes: If you would like to sign-up for e-transfers from EBC, please send the required information Jon. Jon has proposed two payment runs per month.
*Request to receive payment via Electronic Funds Transfer [https://docs.google.com/document/d/1Xm9CM5jVvZRhyTkVTcvoZJImunHsIjqzJdP2WD5EinY/edit]

== New Business ==

=== New Business Item 1: Google docs training session (Geoff 15 min)===

Monday April 3, 7:30pm -> 8:30pm

We covered off how to find files
* search
* star
* locate in folder
* add to my drive

Handle permissions
* view permissions
* set permissions
* if you copy into a folder, it inherits the permissions of the folder

Sending messages when sharing

https://drive.google.com/open?id=0BzZyUNq4OFThZVhseTNSVlpNVnc

* Discussion notes:

=== New Business Item 2: Employee banked overtime hours (Jonathan 10 min)===
* Discussion notes:
At the Executive Committee meeting, there was a discussion to close the shops during the middle two weeks (2nd and 3rd week) of August to catch up on our banked overtime obligations to our staff (and to give our volunteers a reprieve as well).

{{Motion
|motion=
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

=== New Business Item 3: Board Succession Planning (Nancy 10 min)===
* Discussion notes:
Our succession planning needs to look at recruiting a new President. Jon is coming up to the end of his 4-year term. Although, he would likely stay on as a director.

=== New Business Item 4: We are running a pretty serious deficit (Geoff)===
* Discussion notes:
Further to the Treasurer's report, this spreadsheet goes deeper in why/how we are in worse shape than last year.
It is possible that our lower revenues are due to limited stock in the shops, but largely, the deficit comes down to increased spending in the Fall. [https://docs.google.com/spreadsheets/d/1s14EIGGQmn6kCuMuxvAg6qYfxUSo_rNOgrcjorcl4f0/edit#gid=0 spreadsheet]

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at pm.
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes May 2017

2017-05-09T01:05:31Z

Derekpluim: /* Business Item 2 Employing Servus Electronic Funds Transfer for payments (Jonathan 15 min) */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for May 2017 ==

Board meetings are open to the EBC members and the public.

* Location: room 113 [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&z=16&c=&campus=south_campus&dirA=9305%20111%20avenue%2C%20edmonton&dirB=Education%20Centre%20South%20(ED)&dirAPos=&dirBPos=53.523278%2C-113.523467&travel=BICYCLING Education South], University of Alberta
* Start Time: 6:30pm

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Jonathan
* Minute-taker: Derek
* Food by: Adrian
* Board attendance: Dan, Michael, Jon, Jasmine, Derek, Jeremy, Mike, Adrian, Alexy, Geoff
* Staff attendance: Chris
* Regrets: Nancy
* Absent:
* Guests:

== Call to Order ==
* Meeting called to order by Jon at 6:30 pm.

== Logistics for Next Meeting ==
* Date: June 12th
* Location: Room 113, Education South
* Chair: Jeremy
* Minute-taker: Geoff
* Food by: Adrian

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this April meeting agenda, and the March 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_March_2017 March Minutes], and commitee reports as presented below.
|first= Geoff
|second= Jasmine
|yes= 10
|no= 0
|abstain= 0
|result=
}}

=== President's Report - Jon ===
*[https://docs.google.com/document/d/12V3PIUcIgBlVgpsNpo4K5bGjLoDuNIBaN1Kbh0rbLEg/edit?ts=58e43a60 President's Report March 2017]

=== Treasurer's Report - Geoff ===
*[https://docs.google.com/document/d/1UPTfDT3DLocaobDrebsHcdvw4XER1n-G_mPQcdyJe4U/edit Treasurer's Report (May) (2017)]

=== Executive Director's Report - Chris ===
*[ED Report (Month) (Year)]

=== H.R. Committee Report - Nancy ===
*[https://docs.google.com/a/edmontonbikes.ca/document/d/1q1fUgRBq75dyRuHSfFHu9876rDNfuXFziGdXbZeh20c/edit?usp=sharing H.R. Committee Report April 2017]

=== Policy Committee Report - Dan ===
*[Policy Committee Report (Month) (Year)]

=== Strategic Planning Committee Report - Derek ===
*[Strategic Planning Committee Report (Month) (Year)]

=== Finance Committee Report - ===
*[Strategic Planning Committee Report (Month) (Year)]

=== Membership Committee Report - ===
*[Strategic Planning Committee Report (Month) (Year)]

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.
* Add an agenda item to the June 12th meeting to discuss our financial situation in detail.
*

'''COMPLETED'''
*

=== Business Item 1: Transition of YCR2 from EBC to Goodwill (Jonathan 30 min)===
* Discussion notes:
** The details of this motion are included in the President's report. The estimated date to complete the transition will be in the next 3-4 weeks. We will still retain 75% of Molly's time. EBC is still paying some liability insurance for the assets of YCR2. Chris will update our policy to reflect the current relationship between EBC and YCR2 (they will be removed from our insurance).

{{Motion
|motion=To support and enable the transition of the YCR2 program and all YCR2 assets (specifically all YCR2 inventory of adapted bicycles, related parts and accessories and all funds belonging to or accruing to the YCR2 program) from Edmonton Bicycle Commuters Society to Goodwill Industries of Alberta
|first= Derek
|second= Jeremy
|yes= 10
|no=0
|abstain=0
|result=
}}

=== Business Item 2 Employing Servus Electronic Funds Transfer for payments (Jonathan 15 min)===
*
* Discussion notes: If you would like to sign-up for e-transfers from EBC, please send the required information Jon. Jon has proposed two payment runs per month.

** Request to receive payment via Electronic Funds Transfer [https://docs.google.com/document/d/1Xm9CM5jVvZRhyTkVTcvoZJImunHsIjqzJdP2WD5EinY/edit]

== New Business ==

=== New Business Item 1: Google docs training session (Geoff 15 min)===

Monday April 3, 7:30pm -> 8:30pm

We covered off how to find files
* search
* star
* locate in folder
* add to my drive

Handle permissions
* view permissions
* set permissions
* if you copy into a folder, it inherits the permissions of the folder

Sending messages when sharing

https://drive.google.com/open?id=0BzZyUNq4OFThZVhseTNSVlpNVnc

* Discussion notes:

=== New Business Item 2: Employee banked overtime hours (Jonathan 10 min)===
* Discussion notes:
At the Executive Committee meeting, there was a discussion to close the shops during the middle two weeks (2nd and 3rd week) of August to catch up on our banked overtime obligations to our staff (and to give our volunteers a reprieve as well).

{{Motion
|motion=
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

=== New Business Item 3: Board Succession Planning (Nancy 10 min)===
* Discussion notes:
Our succession planning needs to look at recruiting a new President. Jon is coming up to the end of his 4-year term. Although, he would likely stay on as a director.

=== New Business Item 4: We are running a pretty serious deficit (Geoff)===
* Discussion notes:
Further to the Treasurer's report, this spreadsheet goes deeper in why/how we are in worse shape than last year.
It is possible that our lower revenues are due to limited stock in the shops, but largely, the deficit comes down to increased spending in the Fall. [https://docs.google.com/spreadsheets/d/1s14EIGGQmn6kCuMuxvAg6qYfxUSo_rNOgrcjorcl4f0/edit#gid=0 spreadsheet]

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at pm.
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes May 2017

2017-05-09T01:03:11Z

Derekpluim: /* New Business Item 2: Employee banked overtime hours (Jonathan 40 min) */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for May 2017 ==

Board meetings are open to the EBC members and the public.

* Location: room 113 [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&z=16&c=&campus=south_campus&dirA=9305%20111%20avenue%2C%20edmonton&dirB=Education%20Centre%20South%20(ED)&dirAPos=&dirBPos=53.523278%2C-113.523467&travel=BICYCLING Education South], University of Alberta
* Start Time: 6:30pm

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Jonathan
* Minute-taker: Derek
* Food by: Adrian
* Board attendance: Dan, Michael, Jon, Jasmine, Derek, Jeremy, Mike, Adrian, Alexy, Geoff
* Staff attendance: Chris
* Regrets: Nancy
* Absent:
* Guests:

== Call to Order ==
* Meeting called to order by Jon at 6:30 pm.

== Logistics for Next Meeting ==
* Date: June 12th
* Location: Room 113, Education South
* Chair: Jeremy
* Minute-taker: Geoff
* Food by: Adrian

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this April meeting agenda, and the March 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_March_2017 March Minutes], and commitee reports as presented below.
|first= Geoff
|second= Jasmine
|yes= 10
|no= 0
|abstain= 0
|result=
}}

=== President's Report - Jon ===
*[https://docs.google.com/document/d/12V3PIUcIgBlVgpsNpo4K5bGjLoDuNIBaN1Kbh0rbLEg/edit?ts=58e43a60 President's Report March 2017]

=== Treasurer's Report - Geoff ===
*[https://docs.google.com/document/d/1UPTfDT3DLocaobDrebsHcdvw4XER1n-G_mPQcdyJe4U/edit Treasurer's Report (May) (2017)]

=== Executive Director's Report - Chris ===
*[ED Report (Month) (Year)]

=== H.R. Committee Report - Nancy ===
*[https://docs.google.com/a/edmontonbikes.ca/document/d/1q1fUgRBq75dyRuHSfFHu9876rDNfuXFziGdXbZeh20c/edit?usp=sharing H.R. Committee Report April 2017]

=== Policy Committee Report - Dan ===
*[Policy Committee Report (Month) (Year)]

=== Strategic Planning Committee Report - Derek ===
*[Strategic Planning Committee Report (Month) (Year)]

=== Finance Committee Report - ===
*[Strategic Planning Committee Report (Month) (Year)]

=== Membership Committee Report - ===
*[Strategic Planning Committee Report (Month) (Year)]

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.
* Add an agenda item to the June 12th meeting to discuss our financial situation in detail.
*

'''COMPLETED'''
*

=== Business Item 1: Transition of YCR2 from EBC to Goodwill (Jonathan 30 min)===
* Discussion notes:
** The details of this motion are included in the President's report. The estimated date to complete the transition will be in the next 3-4 weeks. We will still retain 75% of Molly's time. EBC is still paying some liability insurance for the assets of YCR2. Chris will update our policy to reflect the current relationship between EBC and YCR2 (they will be removed from our insurance).

{{Motion
|motion=To support and enable the transition of the YCR2 program and all YCR2 assets (specifically all YCR2 inventory of adapted bicycles, related parts and accessories and all funds belonging to or accruing to the YCR2 program) from Edmonton Bicycle Commuters Society to Goodwill Industries of Alberta
|first= Derek
|second= Jeremy
|yes= 10
|no=0
|abstain=0
|result=
}}

=== Business Item 2 Employing Servus Electronic Funds Transfer for payments (Jonathan 15 min)===
*
* Discussion notes:
** Request to receive payment via Electronic Funds Transfer [https://docs.google.com/document/d/1Xm9CM5jVvZRhyTkVTcvoZJImunHsIjqzJdP2WD5EinY/edit]

== New Business ==

=== New Business Item 1: Google docs training session (Geoff 15 min)===

Monday April 3, 7:30pm -> 8:30pm

We covered off how to find files
* search
* star
* locate in folder
* add to my drive

Handle permissions
* view permissions
* set permissions
* if you copy into a folder, it inherits the permissions of the folder

Sending messages when sharing

https://drive.google.com/open?id=0BzZyUNq4OFThZVhseTNSVlpNVnc

* Discussion notes:

=== New Business Item 2: Employee banked overtime hours (Jonathan 10 min)===
* Discussion notes:
At the Executive Committee meeting, there was a discussion to close the shops during the middle two weeks (2nd and 3rd week) of August to catch up on our banked overtime obligations to our staff (and to give our volunteers a reprieve as well).

{{Motion
|motion=
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

=== New Business Item 3: Board Succession Planning (Nancy 10 min)===
* Discussion notes:
Our succession planning needs to look at recruiting a new President. Jon is coming up to the end of his 4-year term. Although, he would likely stay on as a director.

=== New Business Item 4: We are running a pretty serious deficit (Geoff)===
* Discussion notes:
Further to the Treasurer's report, this spreadsheet goes deeper in why/how we are in worse shape than last year.
It is possible that our lower revenues are due to limited stock in the shops, but largely, the deficit comes down to increased spending in the Fall. [https://docs.google.com/spreadsheets/d/1s14EIGGQmn6kCuMuxvAg6qYfxUSo_rNOgrcjorcl4f0/edit#gid=0 spreadsheet]

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at pm.
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes May 2017

2017-05-09T01:02:37Z

Derekpluim: /* Business Item 1: Transition of YCR2 from EBC to Goodwill (Jonathan 30 min) */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for May 2017 ==

Board meetings are open to the EBC members and the public.

* Location: room 113 [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&z=16&c=&campus=south_campus&dirA=9305%20111%20avenue%2C%20edmonton&dirB=Education%20Centre%20South%20(ED)&dirAPos=&dirBPos=53.523278%2C-113.523467&travel=BICYCLING Education South], University of Alberta
* Start Time: 6:30pm

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Jonathan
* Minute-taker: Derek
* Food by: Adrian
* Board attendance: Dan, Michael, Jon, Jasmine, Derek, Jeremy, Mike, Adrian, Alexy, Geoff
* Staff attendance: Chris
* Regrets: Nancy
* Absent:
* Guests:

== Call to Order ==
* Meeting called to order by Jon at 6:30 pm.

== Logistics for Next Meeting ==
* Date: June 12th
* Location: Room 113, Education South
* Chair: Jeremy
* Minute-taker: Geoff
* Food by: Adrian

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this April meeting agenda, and the March 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_March_2017 March Minutes], and commitee reports as presented below.
|first= Geoff
|second= Jasmine
|yes= 10
|no= 0
|abstain= 0
|result=
}}

=== President's Report - Jon ===
*[https://docs.google.com/document/d/12V3PIUcIgBlVgpsNpo4K5bGjLoDuNIBaN1Kbh0rbLEg/edit?ts=58e43a60 President's Report March 2017]

=== Treasurer's Report - Geoff ===
*[https://docs.google.com/document/d/1UPTfDT3DLocaobDrebsHcdvw4XER1n-G_mPQcdyJe4U/edit Treasurer's Report (May) (2017)]

=== Executive Director's Report - Chris ===
*[ED Report (Month) (Year)]

=== H.R. Committee Report - Nancy ===
*[https://docs.google.com/a/edmontonbikes.ca/document/d/1q1fUgRBq75dyRuHSfFHu9876rDNfuXFziGdXbZeh20c/edit?usp=sharing H.R. Committee Report April 2017]

=== Policy Committee Report - Dan ===
*[Policy Committee Report (Month) (Year)]

=== Strategic Planning Committee Report - Derek ===
*[Strategic Planning Committee Report (Month) (Year)]

=== Finance Committee Report - ===
*[Strategic Planning Committee Report (Month) (Year)]

=== Membership Committee Report - ===
*[Strategic Planning Committee Report (Month) (Year)]

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.
* Add an agenda item to the June 12th meeting to discuss our financial situation in detail.
*

'''COMPLETED'''
*

=== Business Item 1: Transition of YCR2 from EBC to Goodwill (Jonathan 30 min)===
* Discussion notes:
** The details of this motion are included in the President's report. The estimated date to complete the transition will be in the next 3-4 weeks. We will still retain 75% of Molly's time. EBC is still paying some liability insurance for the assets of YCR2. Chris will update our policy to reflect the current relationship between EBC and YCR2 (they will be removed from our insurance).

{{Motion
|motion=To support and enable the transition of the YCR2 program and all YCR2 assets (specifically all YCR2 inventory of adapted bicycles, related parts and accessories and all funds belonging to or accruing to the YCR2 program) from Edmonton Bicycle Commuters Society to Goodwill Industries of Alberta
|first= Derek
|second= Jeremy
|yes= 10
|no=0
|abstain=0
|result=
}}

=== Business Item 2 Employing Servus Electronic Funds Transfer for payments (Jonathan 15 min)===
*
* Discussion notes:
** Request to receive payment via Electronic Funds Transfer [https://docs.google.com/document/d/1Xm9CM5jVvZRhyTkVTcvoZJImunHsIjqzJdP2WD5EinY/edit]

== New Business ==

=== New Business Item 1: Google docs training session (Geoff 15 min)===

Monday April 3, 7:30pm -> 8:30pm

We covered off how to find files
* search
* star
* locate in folder
* add to my drive

Handle permissions
* view permissions
* set permissions
* if you copy into a folder, it inherits the permissions of the folder

Sending messages when sharing

https://drive.google.com/open?id=0BzZyUNq4OFThZVhseTNSVlpNVnc

* Discussion notes:

=== New Business Item 2: Employee banked overtime hours (Jonathan 40 min)===
* Discussion notes:
At the Executive Committee meeting, there was a discussion to close the shops during the middle two weeks (2nd and 3rd week) of August to catch up on our banked overtime obligations to our staff (and to give our volunteers a reprieve as well).

{{Motion
|motion=
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

=== New Business Item 3: Board Succession Planning (Nancy 10 min)===
* Discussion notes:
Our succession planning needs to look at recruiting a new President. Jon is coming up to the end of his 4-year term. Although, he would likely stay on as a director.

=== New Business Item 4: We are running a pretty serious deficit (Geoff)===
* Discussion notes:
Further to the Treasurer's report, this spreadsheet goes deeper in why/how we are in worse shape than last year.
It is possible that our lower revenues are due to limited stock in the shops, but largely, the deficit comes down to increased spending in the Fall. [https://docs.google.com/spreadsheets/d/1s14EIGGQmn6kCuMuxvAg6qYfxUSo_rNOgrcjorcl4f0/edit#gid=0 spreadsheet]

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at pm.
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes May 2017

2017-05-09T00:54:19Z

Derekpluim: /* Call to Order */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for May 2017 ==

Board meetings are open to the EBC members and the public.

* Location: room 113 [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&z=16&c=&campus=south_campus&dirA=9305%20111%20avenue%2C%20edmonton&dirB=Education%20Centre%20South%20(ED)&dirAPos=&dirBPos=53.523278%2C-113.523467&travel=BICYCLING Education South], University of Alberta
* Start Time: 6:30pm

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Jonathan
* Minute-taker: Derek
* Food by: Adrian
* Board attendance: Dan, Michael, Jon, Jasmine, Derek, Jeremy, Mike, Adrian, Alexy, Geoff
* Staff attendance: Chris
* Regrets: Nancy
* Absent:
* Guests:

== Call to Order ==
* Meeting called to order by Jon at 6:30 pm.

== Logistics for Next Meeting ==
* Date: June 12th
* Location: Room 113, Education South
* Chair: Jeremy
* Minute-taker: Geoff
* Food by: Adrian

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this April meeting agenda, and the March 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_March_2017 March Minutes], and commitee reports as presented below.
|first= Geoff
|second= Jasmine
|yes= 10
|no= 0
|abstain= 0
|result=
}}

=== President's Report - Jon ===
*[https://docs.google.com/document/d/12V3PIUcIgBlVgpsNpo4K5bGjLoDuNIBaN1Kbh0rbLEg/edit?ts=58e43a60 President's Report March 2017]

=== Treasurer's Report - Geoff ===
*[https://docs.google.com/document/d/1UPTfDT3DLocaobDrebsHcdvw4XER1n-G_mPQcdyJe4U/edit Treasurer's Report (May) (2017)]

=== Executive Director's Report - Chris ===
*[ED Report (Month) (Year)]

=== H.R. Committee Report - Nancy ===
*[https://docs.google.com/a/edmontonbikes.ca/document/d/1q1fUgRBq75dyRuHSfFHu9876rDNfuXFziGdXbZeh20c/edit?usp=sharing H.R. Committee Report April 2017]

=== Policy Committee Report - Dan ===
*[Policy Committee Report (Month) (Year)]

=== Strategic Planning Committee Report - Derek ===
*[Strategic Planning Committee Report (Month) (Year)]

=== Finance Committee Report - ===
*[Strategic Planning Committee Report (Month) (Year)]

=== Membership Committee Report - ===
*[Strategic Planning Committee Report (Month) (Year)]

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.
* Add an agenda item to the June 12th meeting to discuss our financial situation in detail.
*

'''COMPLETED'''
*

=== Business Item 1: Transition of YCR2 from EBC to Goodwill (Jonathan 30 min)===
* Discussion notes:
**
{{Motion
|motion=To support and enable the transition of the YCR2 program and all YCR2 assets (specifically all YCR2 inventory of adapted bicycles, related parts and accessories and all funds belonging to or accruing to the YCR2 program) from Edmonton Bicycle Commuters Society to Goodwill Industries of Alberta
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

=== Business Item 2 Employing Servus Electronic Funds Transfer for payments (Jonathan 15 min)===
*
* Discussion notes:
** Request to receive payment via Electronic Funds Transfer [https://docs.google.com/document/d/1Xm9CM5jVvZRhyTkVTcvoZJImunHsIjqzJdP2WD5EinY/edit]

== New Business ==

=== New Business Item 1: Google docs training session (Geoff 15 min)===

Monday April 3, 7:30pm -> 8:30pm

We covered off how to find files
* search
* star
* locate in folder
* add to my drive

Handle permissions
* view permissions
* set permissions
* if you copy into a folder, it inherits the permissions of the folder

Sending messages when sharing

https://drive.google.com/open?id=0BzZyUNq4OFThZVhseTNSVlpNVnc

* Discussion notes:

=== New Business Item 2: Employee banked overtime hours (Jonathan 40 min)===
* Discussion notes:
At the Executive Committee meeting, there was a discussion to close the shops during the middle two weeks (2nd and 3rd week) of August to catch up on our banked overtime obligations to our staff (and to give our volunteers a reprieve as well).

{{Motion
|motion=
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

=== New Business Item 3: Board Succession Planning (Nancy 10 min)===
* Discussion notes:
Our succession planning needs to look at recruiting a new President. Jon is coming up to the end of his 4-year term. Although, he would likely stay on as a director.

=== New Business Item 4: We are running a pretty serious deficit (Geoff)===
* Discussion notes:
Further to the Treasurer's report, this spreadsheet goes deeper in why/how we are in worse shape than last year.
It is possible that our lower revenues are due to limited stock in the shops, but largely, the deficit comes down to increased spending in the Fall. [https://docs.google.com/spreadsheets/d/1s14EIGGQmn6kCuMuxvAg6qYfxUSo_rNOgrcjorcl4f0/edit#gid=0 spreadsheet]

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at pm.
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes May 2017

2017-05-09T00:53:45Z

Derekpluim: /* Attendance */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for May 2017 ==

Board meetings are open to the EBC members and the public.

* Location: room 113 [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&z=16&c=&campus=south_campus&dirA=9305%20111%20avenue%2C%20edmonton&dirB=Education%20Centre%20South%20(ED)&dirAPos=&dirBPos=53.523278%2C-113.523467&travel=BICYCLING Education South], University of Alberta
* Start Time: 6:30pm

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Jonathan
* Minute-taker: Derek
* Food by: Adrian
* Board attendance: Dan, Michael, Jon, Jasmine, Derek, Jeremy, Mike, Adrian, Alexy, Geoff
* Staff attendance: Chris
* Regrets: Nancy
* Absent:
* Guests:

== Call to Order ==
* Meeting called to order by [x] at 6:30 pm.

== Logistics for Next Meeting ==
* Date: June 12th
* Location: Room 113, Education South
* Chair: Jeremy
* Minute-taker: Geoff
* Food by: Adrian

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this April meeting agenda, and the March 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_March_2017 March Minutes], and commitee reports as presented below.
|first= Geoff
|second= Jasmine
|yes= 10
|no= 0
|abstain= 0
|result=
}}

=== President's Report - Jon ===
*[https://docs.google.com/document/d/12V3PIUcIgBlVgpsNpo4K5bGjLoDuNIBaN1Kbh0rbLEg/edit?ts=58e43a60 President's Report March 2017]

=== Treasurer's Report - Geoff ===
*[https://docs.google.com/document/d/1UPTfDT3DLocaobDrebsHcdvw4XER1n-G_mPQcdyJe4U/edit Treasurer's Report (May) (2017)]

=== Executive Director's Report - Chris ===
*[ED Report (Month) (Year)]

=== H.R. Committee Report - Nancy ===
*[https://docs.google.com/a/edmontonbikes.ca/document/d/1q1fUgRBq75dyRuHSfFHu9876rDNfuXFziGdXbZeh20c/edit?usp=sharing H.R. Committee Report April 2017]

=== Policy Committee Report - Dan ===
*[Policy Committee Report (Month) (Year)]

=== Strategic Planning Committee Report - Derek ===
*[Strategic Planning Committee Report (Month) (Year)]

=== Finance Committee Report - ===
*[Strategic Planning Committee Report (Month) (Year)]

=== Membership Committee Report - ===
*[Strategic Planning Committee Report (Month) (Year)]

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.
* Add an agenda item to the June 12th meeting to discuss our financial situation in detail.
*

'''COMPLETED'''
*

=== Business Item 1: Transition of YCR2 from EBC to Goodwill (Jonathan 30 min)===
* Discussion notes:
**
{{Motion
|motion=To support and enable the transition of the YCR2 program and all YCR2 assets (specifically all YCR2 inventory of adapted bicycles, related parts and accessories and all funds belonging to or accruing to the YCR2 program) from Edmonton Bicycle Commuters Society to Goodwill Industries of Alberta
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

=== Business Item 2 Employing Servus Electronic Funds Transfer for payments (Jonathan 15 min)===
*
* Discussion notes:
** Request to receive payment via Electronic Funds Transfer [https://docs.google.com/document/d/1Xm9CM5jVvZRhyTkVTcvoZJImunHsIjqzJdP2WD5EinY/edit]

== New Business ==

=== New Business Item 1: Google docs training session (Geoff 15 min)===

Monday April 3, 7:30pm -> 8:30pm

We covered off how to find files
* search
* star
* locate in folder
* add to my drive

Handle permissions
* view permissions
* set permissions
* if you copy into a folder, it inherits the permissions of the folder

Sending messages when sharing

https://drive.google.com/open?id=0BzZyUNq4OFThZVhseTNSVlpNVnc

* Discussion notes:

=== New Business Item 2: Employee banked overtime hours (Jonathan 40 min)===
* Discussion notes:
At the Executive Committee meeting, there was a discussion to close the shops during the middle two weeks (2nd and 3rd week) of August to catch up on our banked overtime obligations to our staff (and to give our volunteers a reprieve as well).

{{Motion
|motion=
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

=== New Business Item 3: Board Succession Planning (Nancy 10 min)===
* Discussion notes:
Our succession planning needs to look at recruiting a new President. Jon is coming up to the end of his 4-year term. Although, he would likely stay on as a director.

=== New Business Item 4: We are running a pretty serious deficit (Geoff)===
* Discussion notes:
Further to the Treasurer's report, this spreadsheet goes deeper in why/how we are in worse shape than last year.
It is possible that our lower revenues are due to limited stock in the shops, but largely, the deficit comes down to increased spending in the Fall. [https://docs.google.com/spreadsheets/d/1s14EIGGQmn6kCuMuxvAg6qYfxUSo_rNOgrcjorcl4f0/edit#gid=0 spreadsheet]

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at pm.
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]

Board Minutes May 2017

2017-05-09T00:52:56Z

Derekpluim: /* Attendance */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for May 2017 ==

Board meetings are open to the EBC members and the public.

* Location: room 113 [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&z=16&c=&campus=south_campus&dirA=9305%20111%20avenue%2C%20edmonton&dirB=Education%20Centre%20South%20(ED)&dirAPos=&dirBPos=53.523278%2C-113.523467&travel=BICYCLING Education South], University of Alberta
* Start Time: 6:30pm

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Jonathan
* Minute-taker: Derek
* Food by: Adrian
* Board attendance: Dan, Michael, Jon, Jasmine, Derek, Jeremy, Mike, Adrian, Alexy, Geoff
* Staff attendance: Chris
* Regrets:
* Absent:
* Guests:

== Call to Order ==
* Meeting called to order by [x] at 6:30 pm.

== Logistics for Next Meeting ==
* Date: June 12th
* Location: Room 113, Education South
* Chair: Jeremy
* Minute-taker: Geoff
* Food by: Adrian

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this April meeting agenda, and the March 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_March_2017 March Minutes], and commitee reports as presented below.
|first= Geoff
|second= Jasmine
|yes= 10
|no= 0
|abstain= 0
|result=
}}

=== President's Report - Jon ===
*[https://docs.google.com/document/d/12V3PIUcIgBlVgpsNpo4K5bGjLoDuNIBaN1Kbh0rbLEg/edit?ts=58e43a60 President's Report March 2017]

=== Treasurer's Report - Geoff ===
*[https://docs.google.com/document/d/1UPTfDT3DLocaobDrebsHcdvw4XER1n-G_mPQcdyJe4U/edit Treasurer's Report (May) (2017)]

=== Executive Director's Report - Chris ===
*[ED Report (Month) (Year)]

=== H.R. Committee Report - Nancy ===
*[https://docs.google.com/a/edmontonbikes.ca/document/d/1q1fUgRBq75dyRuHSfFHu9876rDNfuXFziGdXbZeh20c/edit?usp=sharing H.R. Committee Report April 2017]

=== Policy Committee Report - Dan ===
*[Policy Committee Report (Month) (Year)]

=== Strategic Planning Committee Report - Derek ===
*[Strategic Planning Committee Report (Month) (Year)]

=== Finance Committee Report - ===
*[Strategic Planning Committee Report (Month) (Year)]

=== Membership Committee Report - ===
*[Strategic Planning Committee Report (Month) (Year)]

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.
* Add an agenda item to the June 12th meeting to discuss our financial situation in detail.
*

'''COMPLETED'''
*

=== Business Item 1: Transition of YCR2 from EBC to Goodwill (Jonathan 30 min)===
* Discussion notes:
**
{{Motion
|motion=To support and enable the transition of the YCR2 program and all YCR2 assets (specifically all YCR2 inventory of adapted bicycles, related parts and accessories and all funds belonging to or accruing to the YCR2 program) from Edmonton Bicycle Commuters Society to Goodwill Industries of Alberta
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

=== Business Item 2 Employing Servus Electronic Funds Transfer for payments (Jonathan 15 min)===
*
* Discussion notes:
** Request to receive payment via Electronic Funds Transfer [https://docs.google.com/document/d/1Xm9CM5jVvZRhyTkVTcvoZJImunHsIjqzJdP2WD5EinY/edit]

== New Business ==

=== New Business Item 1: Google docs training session (Geoff 15 min)===

Monday April 3, 7:30pm -> 8:30pm

We covered off how to find files
* search
* star
* locate in folder
* add to my drive

Handle permissions
* view permissions
* set permissions
* if you copy into a folder, it inherits the permissions of the folder

Sending messages when sharing

https://drive.google.com/open?id=0BzZyUNq4OFThZVhseTNSVlpNVnc

* Discussion notes:

=== New Business Item 2: Employee banked overtime hours (Jonathan 40 min)===
* Discussion notes:
At the Executive Committee meeting, there was a discussion to close the shops during the middle two weeks (2nd and 3rd week) of August to catch up on our banked overtime obligations to our staff (and to give our volunteers a reprieve as well).

{{Motion
|motion=
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

=== New Business Item 3: Board Succession Planning (Nancy 10 min)===
* Discussion notes:
Our succession planning needs to look at recruiting a new President. Jon is coming up to the end of his 4-year term. Although, he would likely stay on as a director.

=== New Business Item 4: We are running a pretty serious deficit (Geoff)===
* Discussion notes:
Further to the Treasurer's report, this spreadsheet goes deeper in why/how we are in worse shape than last year.
It is possible that our lower revenues are due to limited stock in the shops, but largely, the deficit comes down to increased spending in the Fall. [https://docs.google.com/spreadsheets/d/1s14EIGGQmn6kCuMuxvAg6qYfxUSo_rNOgrcjorcl4f0/edit#gid=0 spreadsheet]

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at pm.
|first=
|second=
|yes= 0
|no=0
|abstain=0
|result=
}}

[[Category:minutes]]
[[Category:2016-2017 Board minutes]]