Bike Edmonton - User contributions [en]

Board Minutes February 2011

2011-03-01T01:27:06Z

DavidFeldman: /* Carried Forward */

== Action Items from Last Meeting ==

=== Carried Forward ===
* <span style="background: lightgrey;">ACTION:</span> Anna will send ABA contact info to Steph. Steph will contact ABA.
** <span style="background: lightgrey;">ACTION:</span> Anna to contact ABA
*** UPDATE:
* <span style="background: lightgrey;">ACTION:</span> All board committee chairs to look over the policy manual with an eye for their committee. Send to Alex by Dec 22. Alex to have complete manual for approval at January Board meeting (Jan 19, 2011).
** <span style="background: lightgrey;">ACTION:</span> Approve & adopt policy manual.
*** UPDATE:
* <span style="background: lightgrey;">ACTION:</span> Mission needs to be formally written up. Sub-committee to do this by Dec 15: Steph, Alex C, Chris.
** <span style="background: lightgrey;">ACTION:</span> mission statement to be written by Alex C, Chris, Steph by Feb 5.
** <span style="background: lightgrey;">ACTION:</span> Anna to email Alex C as a reminder.
*** UPDATE:
* <span style="background: lightgrey;">ACTION:</span> Derek to send MEC a report to update on rental program grant.
** UPDATE: MEC was contacted in early December 2010 and we have received a extension on the reporting timeline until May.2011. This was discussed at the January meeting.
* <span style="background: lightgrey;">ACTION:</span> Anna to write a more detailed webpage about ghost bikes. Get Michael's press release to update if necessary.
** <span style="background: lightgrey;">ACTION:</span> Anna to update.
*** UPDATE:
* <span style="background: lightgrey;">ACTION:</span> Neil to reformat the timesheet to reflect the stuff in David's timesheet template for Dec 15.
** <span style="background: lightgrey;">ACTION:</span> Neil to send updated timesheet to employees
*** UPDATE: Done.
* <span style="background: lightgrey;">ACTION:</span> All committees to write up their own Terms Of Reference (1-2 pg) before next Board Meeting, Dec 15
** <span style="background: lightgrey;">ACTION:</span> need Info mgmt, volunteer, education/safety
** <span style="background: lightgrey;">ACTION:</span> Committee TORs to be in by Feb 10
*** UPDATE:
* <span style="background: lightgrey;">ACTION:</span> '''Alex''' to follow up with Keith regarding minors and insurance for rental program.
** <span style="background: lightgrey;">ACTION:</span> Alex to call Hardeep to clarify.
*** UPDATE: Our insurance has been extended to cover the rental program and is already in effect. It covers minors using this program.
* <span style="background: lightgrey;">ACTION:</span> '''Alex''' to talk to Anna regarding documenting EBC's history.
* <span style="background: lightgrey;">ACTION:</span> '''Alex and Anna''' to decide on specifics of membership length/expiry and present scheme to board
** <span style="background: lightgrey;">ACTION:</span> Anna and Alex to decide the new membership sales by February meeting
* <span style="background: lightgrey;">ACTION:</span> '''Alex''' to research the costs of various lock options.
** <span style="background: lightgrey;">ACTION:</span> ALEX H: price quotes and rationale for decision to be proposed to Board. How will it be implemented (contract, how to copy keys, penalty for unauthorized copying, how often to change code/lock, etc)
*** UPDATE: Quotes sent out. Best option identified--but wait before taking action.
* <span style="background: lightgrey;">ACTION:</span> '''Alex''' to send out sticker quotes for discussion
** UPDATE: Alex has sent quotes to board.

=== New action items ===
* <span style="background: lightgrey;">ACTION:</span> EBC priorities started, will hone down to 3-4 in first week of February
* <span style="background: lightgrey;">ACTION:</span> Alex make sheets: supplies at off-site events need to be tracked (mechanic stuff off-site, raffle prizes, rental program bikes, etc)
* <span style="background: lightgrey;">ACTION:</span> ALEX H: maitre d’ volunteer position to keep track of time and supplies of patrons more closely. Clipboard (or small white board) with patron name, time in, time out, parts used, etc.
* <span style="background: lightgrey;">ACTION:</span> ALEX H to communicate to volunteers: volunteers must tell Alex about any suspicious patron activity (eg. saying they paid for supplies but not going to the cash register) so that Alex can take action with the specific patron
* <span style="background: lightgrey;">ACTION:</span> ALEX H: include in BW Guide that volunteers can feel empowered to confront patrons (after meeting with all other volunteers on staff at the time to discuss it)
* <span style="background: lightgrey;">ACTION:</span> ALEX H: BW Orientation to go over how to deal with suspected theft by patrons and other volunteers.
* <span style="background: lightgrey;">ACTION:</span> NEIL: email asking to renew with existing conditions. If they reject, board will decide how to move forward.
* <span style="background: lightgrey;">ACTION:</span> ANNA/ALEX: determine rates for services (off-site events, etc).
* <span style="background: lightgrey;">ACTION:</span> Stollery funding requires a charity to apply for the $25,000. Alex to follow through on grant.
* <span style="background: lightgrey;">ACTION:</span> ALEX: bill the EBC stickers to the MEC grant for rental program
* <span style="background: lightgrey;">ACTION:</span> ALEX H: timesheets must be more specific! eg. Inventory, Rental Program, General Admin, Spoke, committee time, reports, volunteer communication, external communication, BikeWorks upkeep, volunteer training, BikeWorks filling in for volunteers
* <span style="background: lightgrey;">ACTION:</span> ANNA to identify needs and write up job descriptions and send to board to review.
* <span style="background: lightgrey;">ACTION:</span> ANNA to apply for STEP, CSJ, etc.

= EBC Board Meeting Agenda for February 28, 2010 =

* Time: 6:30pm
* Location: 9707 - 110 STREET, SUITE 102
* Food by: James

== Approval of agenda ==
== Approval of minutes ==
=== January board meeting minutes ===
== Action items from last meeting ==

== Reports ==
=== President ===
* Applied for YES grant, $5000
** In discussions with JP High, EFCL for education project
** Talked to potential trainers as well
** Drafted MEC grant for $4000, just waiting on letters of support
* Set up several computers for shop
** Installed "Welcome to BikeWorks" computer
* Made some bike art and posters
* Talking with someone from Saskatoon about setting up community bike workshop
* Staff meetings to set priorities
* Emerald Award application submitted
* Created and populated "EBC Metrics" spreadsheet to quantify progress
* Attended RePower Alberta municipal lobbying how-to
* Signing authority changed!

=== Executive Director ===
=== Treasurer ===

== New Business ==

=== Ratify E-mail vote ===

* On Monday, February 7, 2001; the board conducted a vote via e-mail to approve the Bike Polo Fundraiser at bikeworks. The relevant messages have the heading: ''Vote Only: Bike Polo Fundraiser''.
* Proposal was presented by David Feldman (Message-ID: <AANLkTimGhkV_2dO=UNkU9RHvivydxaV-om-g=V03Sm+w@mail.gmail.com>), Moved by Kevin Schmidt (Message-ID: <AANLkTikKgnDudVKmFXtVcmVYaQkEVj+xq84iHJypJVCr@mail.gmail.com>), Seconded by Alexandra Choby (Message-ID: <AANLkTimPuVZRbp94QOmRyS8M7r=2eKqXStLwW=ahEdBL@mail.gmail.com>)
* Totals: Yes=6 No=0 Abstentions=5 Note: counted Kevin Schmidt as an abstention.

=== Art auction budget ===

=== Priorities update ===

=== Bike Building Tuesdays ===
* CHRIS: Analysis indicates it's not worth it. We need to either stop paying Alex to be there, or stop buying pizza. Or both. Or else cancel it altogether.
**ALEX: We need to reconsider Bike Building. We don't want to be losing money but the program has important non-monetary benefits: education and practice for volunteers; the retention of volunteers through the quiet winter months; providing a fun and social volunteer opportunity. I would like to try cutting out the pizza and replacing it with cheaper snack food (say $10-15 a week instead of the $60 that was approved for pizza). I believe the idea of Bike Building has great merit and would like to try to turn it around rather than immediately cancelling it. Spending only $60 a month on food ($15x4) in addition to approximately $200 in pay for myself for a total expense of approximately $260 should allow us to at least break even based on past figures of added value. It's also important to note that I typically work on a variety of things additional to Bike Building while supervising Bike Building. When reading the Bike Building Metrics please also note that figures for 'Parts Expenses' are based on what we charge for new parts and not what the new parts cost us. One last consideration is that finished bikes are more likely to sell than unfinished bikes and this form of added value is not fully accounted for.
**CHRIS: Please update the expense numbers to reflect what the new parts actually cost us. I may have given you seemingly different instructions on something similar, but in this case, we need to know what it's actually costing us for an effective evaluation. The value of the part when considering the sale price of the bike need not be the same as the value of the part when considering our costs. Used parts can "cost" us money too, and may need to be included in our the "parts cost" here, but generally that's going to be the "as-is" value of it, similar to the bike's initial value. That as-is value of used parts is usually only a couple bucks, though, except for the nice parts. e.g. If you put that carbon seatpost in one of the bikes, it's going to cost us whatever we surely would have sold it for on its own.

=== NAA ===

=== Board retreat ===

=== Training workshop registration ===

== Food For Next Meeting ==

== Next Meeting Date ==

== In Camera ==

== End of Meeting ==

[[Category:minutes]]
[[Category:2010-2011 Board minutes]]

[[Category:minutes]]
[[Category:2010-2011 Board minutes]]

Board Minutes February 2011

2011-03-01T01:24:42Z

DavidFeldman: /* Carried Forward */

== Action Items from Last Meeting ==

=== Carried Forward ===
* <span style="background: lightgrey;">ACTION:</span> Anna will send ABA contact info to Steph. Steph will contact ABA.
** <span style="background: lightgrey;">ACTION:</span> Anna to contact ABA
*** UPDATE:
* <span style="background: lightgrey;">ACTION:</span> All board committee chairs to look over the policy manual with an eye for their committee. Send to Alex by Dec 22. Alex to have complete manual for approval at January Board meeting (Jan 19, 2011).
** <span style="background: lightgrey;">ACTION:</span> Approve & adopt policy manual.
*** UPDATE:
* <span style="background: lightgrey;">ACTION:</span> Mission needs to be formally written up. Sub-committee to do this by Dec 15: Steph, Alex C, Chris.
** <span style="background: lightgrey;">ACTION:</span> mission statement to be written by Alex C, Chris, Steph by Feb 5.
** <span style="background: lightgrey;">ACTION:</span> Anna to email Alex C as a reminder.
*** UPDATE:
* <span style="background: lightgrey;">ACTION:</span> Derek to send MEC a report to update on rental program grant.
** UPDATE: MEC was contacted in early December 2010 and we have received a extension on the reporting timeline until May.2011. This was discussed at the January meeting.
* <span style="background: lightgrey;">ACTION:</span> Anna to write a more detailed webpage about ghost bikes. Get Michael's press release to update if necessary.
** <span style="background: lightgrey;">ACTION:</span> Anna to update.
*** UPDATE:
* <span style="background: lightgrey;">ACTION:</span> Neil to reformat the timesheet to reflect the stuff in David's timesheet template for Dec 15.
** <span style="background: lightgrey;">ACTION:</span> Neil to send updated timesheet to employees
*** UPDATE:
* <span style="background: lightgrey;">ACTION:</span> All committees to write up their own Terms Of Reference (1-2 pg) before next Board Meeting, Dec 15
** <span style="background: lightgrey;">ACTION:</span> need Info mgmt, volunteer, education/safety
** <span style="background: lightgrey;">ACTION:</span> Committee TORs to be in by Feb 10
*** UPDATE:
* <span style="background: lightgrey;">ACTION:</span> '''Alex''' to follow up with Keith regarding minors and insurance for rental program.
** <span style="background: lightgrey;">ACTION:</span> Alex to call Hardeep to clarify.
*** UPDATE: Our insurance has been extended to cover the rental program and is already in effect. It covers minors using this program.
* <span style="background: lightgrey;">ACTION:</span> '''Alex''' to talk to Anna regarding documenting EBC's history.
* <span style="background: lightgrey;">ACTION:</span> '''Alex and Anna''' to decide on specifics of membership length/expiry and present scheme to board
** <span style="background: lightgrey;">ACTION:</span> Anna and Alex to decide the new membership sales by February meeting
* <span style="background: lightgrey;">ACTION:</span> '''Alex''' to research the costs of various lock options.
** <span style="background: lightgrey;">ACTION:</span> ALEX H: price quotes and rationale for decision to be proposed to Board. How will it be implemented (contract, how to copy keys, penalty for unauthorized copying, how often to change code/lock, etc)
* <span style="background: lightgrey;">ACTION:</span> '''Alex''' to send out sticker quotes for discussion
** UPDATE: Alex has sent quotes to board.

=== New action items ===
* <span style="background: lightgrey;">ACTION:</span> EBC priorities started, will hone down to 3-4 in first week of February
* <span style="background: lightgrey;">ACTION:</span> Alex make sheets: supplies at off-site events need to be tracked (mechanic stuff off-site, raffle prizes, rental program bikes, etc)
* <span style="background: lightgrey;">ACTION:</span> ALEX H: maitre d’ volunteer position to keep track of time and supplies of patrons more closely. Clipboard (or small white board) with patron name, time in, time out, parts used, etc.
* <span style="background: lightgrey;">ACTION:</span> ALEX H to communicate to volunteers: volunteers must tell Alex about any suspicious patron activity (eg. saying they paid for supplies but not going to the cash register) so that Alex can take action with the specific patron
* <span style="background: lightgrey;">ACTION:</span> ALEX H: include in BW Guide that volunteers can feel empowered to confront patrons (after meeting with all other volunteers on staff at the time to discuss it)
* <span style="background: lightgrey;">ACTION:</span> ALEX H: BW Orientation to go over how to deal with suspected theft by patrons and other volunteers.
* <span style="background: lightgrey;">ACTION:</span> NEIL: email asking to renew with existing conditions. If they reject, board will decide how to move forward.
* <span style="background: lightgrey;">ACTION:</span> ANNA/ALEX: determine rates for services (off-site events, etc).
* <span style="background: lightgrey;">ACTION:</span> Stollery funding requires a charity to apply for the $25,000. Alex to follow through on grant.
* <span style="background: lightgrey;">ACTION:</span> ALEX: bill the EBC stickers to the MEC grant for rental program
* <span style="background: lightgrey;">ACTION:</span> ALEX H: timesheets must be more specific! eg. Inventory, Rental Program, General Admin, Spoke, committee time, reports, volunteer communication, external communication, BikeWorks upkeep, volunteer training, BikeWorks filling in for volunteers
* <span style="background: lightgrey;">ACTION:</span> ANNA to identify needs and write up job descriptions and send to board to review.
* <span style="background: lightgrey;">ACTION:</span> ANNA to apply for STEP, CSJ, etc.

= EBC Board Meeting Agenda for February 28, 2010 =

* Time: 6:30pm
* Location: 9707 - 110 STREET, SUITE 102
* Food by: James

== Approval of agenda ==
== Approval of minutes ==
=== January board meeting minutes ===
== Action items from last meeting ==

== Reports ==
=== President ===
* Applied for YES grant, $5000
** In discussions with JP High, EFCL for education project
** Talked to potential trainers as well
** Drafted MEC grant for $4000, just waiting on letters of support
* Set up several computers for shop
** Installed "Welcome to BikeWorks" computer
* Made some bike art and posters
* Talking with someone from Saskatoon about setting up community bike workshop
* Staff meetings to set priorities
* Emerald Award application submitted
* Created and populated "EBC Metrics" spreadsheet to quantify progress
* Attended RePower Alberta municipal lobbying how-to
* Signing authority changed!

=== Executive Director ===
=== Treasurer ===

== New Business ==

=== Ratify E-mail vote ===

* On Monday, February 7, 2001; the board conducted a vote via e-mail to approve the Bike Polo Fundraiser at bikeworks. The relevant messages have the heading: ''Vote Only: Bike Polo Fundraiser''.
* Proposal was presented by David Feldman (Message-ID: <AANLkTimGhkV_2dO=UNkU9RHvivydxaV-om-g=V03Sm+w@mail.gmail.com>), Moved by Kevin Schmidt (Message-ID: <AANLkTikKgnDudVKmFXtVcmVYaQkEVj+xq84iHJypJVCr@mail.gmail.com>), Seconded by Alexandra Choby (Message-ID: <AANLkTimPuVZRbp94QOmRyS8M7r=2eKqXStLwW=ahEdBL@mail.gmail.com>)
* Totals: Yes=6 No=0 Abstentions=5 Note: counted Kevin Schmidt as an abstention.

=== Art auction budget ===

=== Priorities update ===

=== Bike Building Tuesdays ===
* CHRIS: Analysis indicates it's not worth it. We need to either stop paying Alex to be there, or stop buying pizza. Or both. Or else cancel it altogether.
**ALEX: We need to reconsider Bike Building. We don't want to be losing money but the program has important non-monetary benefits: education and practice for volunteers; the retention of volunteers through the quiet winter months; providing a fun and social volunteer opportunity. I would like to try cutting out the pizza and replacing it with cheaper snack food (say $10-15 a week instead of the $60 that was approved for pizza). I believe the idea of Bike Building has great merit and would like to try to turn it around rather than immediately cancelling it. Spending only $60 a month on food ($15x4) in addition to approximately $200 in pay for myself for a total expense of approximately $260 should allow us to at least break even based on past figures of added value. It's also important to note that I typically work on a variety of things additional to Bike Building while supervising Bike Building. When reading the Bike Building Metrics please also note that figures for 'Parts Expenses' are based on what we charge for new parts and not what the new parts cost us. One last consideration is that finished bikes are more likely to sell than unfinished bikes and this form of added value is not fully accounted for.
**CHRIS: Please update the expense numbers to reflect what the new parts actually cost us. I may have given you seemingly different instructions on something similar, but in this case, we need to know what it's actually costing us for an effective evaluation. The value of the part when considering the sale price of the bike need not be the same as the value of the part when considering our costs. Used parts can "cost" us money too, and may need to be included in our the "parts cost" here, but generally that's going to be the "as-is" value of it, similar to the bike's initial value. That as-is value of used parts is usually only a couple bucks, though, except for the nice parts. e.g. If you put that carbon seatpost in one of the bikes, it's going to cost us whatever we surely would have sold it for on its own.

=== NAA ===

=== Board retreat ===

=== Training workshop registration ===

== Food For Next Meeting ==

== Next Meeting Date ==

== In Camera ==

== End of Meeting ==

[[Category:minutes]]
[[Category:2010-2011 Board minutes]]

[[Category:minutes]]
[[Category:2010-2011 Board minutes]]

November 7 2010 Board orientation minutes

2010-11-29T22:38:49Z

DavidFeldman: /* Review History of EBC */ In camera edit

= Edmonton Bicycle Commuters’ Society =
'''Board Retreat'''

'''Sunday November 7, 2010'''

'''Attendance:''' Alex C, Stephanie, Brett, Kevin, Keith, Adrian, Bernadette, James, Neil, Anna, David

Meeting called to order 10:30am

== History ==

== Review Bylaws (Neil) ==

== Review History of EBC ==
- Administrative Board to Governance Board
(Chris entered at 10:45am)
- Successes and Failures
- longtime volunteers who were hired last year and moved to volunteer only since Spring
- hired staff to coordinate BikeWorks volunteers – Alex has done an excellent job making volunteers
feel appreciated and prepared; training classes held for volunteers were very helpful
- BikeWorks volunteers were very good this summer!
- summer staff (3)
- event volunteers were somewhat lacking – need to work on volunteer recruitment and retention
- Bikeology troubles, resource stretching and miscommunication
- better advocacy on City planning issues this year; still not quite as firm as we could have been
- built stronger allies on City Council
- Key players
- Tooker Gomberg started on Board early on, became ED, (he certainly did a lot to help cyclists and cycling infrastructure)
- Karly Coleman: past president, treasurer, office director, etc
- Molly Turnbull: past president
- Michael Kalmanovitch: past president, still very supportive, lots of connections within the
community and media contacts and protests
- John Collier: past president, currently our CANBIKE instructor
- Past Board members who are still active: Brian Johnson, Bill Sellers, Serge Dupuis,
- City of Edmonton Claire Stock and Claire Ellick: now gone and no one has replaced them thus we
have no one to direct our concerns to (other than Active Transportation in general)
- Founders
- Funders
- City of Edmonton
- Lottery Fund for Community Spirit grant (AB Govt)
- Capital Grant (AB Govt) – quite large so we’re holding off on this for the 118 ave space
- ACGL
- private money (individuals and foundations) would be more likely to come in if we achieve
charitable status
- Volunteers
- Women Only Day at BikeWorks: (probably) Coreen came to Board a few years ago and noticed all
men at the shop and offered to staff a Women-Only day to address the intimidation factor of the
shop being a “boys’ club” or the impression that male mechanics are hitting on females or the male
mechanics would sometimes just do it for a female
- Coreen presented a sensitivity training (for women, minorities in general) but it was quite expensive
so it was tabled
- We’d like to expand on this day so that women feel comfortable coming all days of the week!
- Staff
- How the organization was started
- What items/ projects are being carried over?
- Bikes on Buses in the past
- 109st bike path (Rail Town) was drawn by EBC members on CAD and presented to City

== Budget ==
- not a lot of flexibility
- more discretionary money for shop tools and supplies
- $24,000 profit from BikeWorks (net from rent, etc); $27,000 in wages therefore $3,000 deficit
- around $600 for staff development
- full time staff is taking up half of our budget

== Organization Politics ==
- we are 30 years old, so there are many people who have vested interest and personal interest
in EBC’s current activities. We need to be open and communicative about what we are doing and
why so that everyone feels acknowledged and supportive of what we do
- documents:
- stakeholder registry:

== Other ==
- EBC Wiki is publicly accessible and is a place for people to learn about the organizational
structure (policies, meeting minutes, bylaws, etc)
- Cycle Edmonton (advocacy website) – should we keep this as our year round advocacy site?

== Mission & Vision ==
1. Brainstorm of 10 year dreams/goals
- achieve charitable status (x2)
- financially sustainable (predictable, reoccurring funding)
- would like to be funding partners for future cycling infrastructure or implements
(eg. Velo Quebec, Bicycle Victoria in Australia)
- offer more non-mechanic learning opportunities on a predictable schedule = established
education programs (partner with Metro to offer courses!) (x2)
- consistent communication between BikeWorks policy makers (Board) and the BikeWorks volunteers
- City no longer has Cycling Engineer therefore need to have increased advocacy to the Active Transport
branch (x6), emphasis on multi-modal and integration
- Expansion of BikeWorks branchs (x2) – this second location is critical for future expansion
- Sponsorships and Bike-friendly businesses to get perks for members – this will encourage expansion
of our membership and build our cycle-friendly community
- reconsider the role EBC plays with Bike Month (currently an inefficient use of resources)
- develop strong connections with other community organizations, woman’s organizations, inner
city organizations, international groups/centres, community leagues, schools (Bike To School
Day, gym programs to cycling, Sports Central, high schools specifically 16 year olds who are
about to get their driver’s license), non-bicycle businesses (offer workshops, bike-friendly
businesses, etc) (gets us exposure, membership, donations, service people beyond our current
University crowd) (x3)
- develop stronger connections with local bike organizations (stores, clubs)
- volunteer management (recruitment, skill-building, retention, etc)
- EBC information storage for digital archives
- membership expansion, especially with new location (i.e. need volunteers around those locations)
- integration of minorities into our community (x3)
- event: winter bike day = hot chocolate give-away, bike lights give-away, etc – Deep Freeze Festival
on 118 Ave would be good! Winter Light Festival (3 months)
- expansion of hours at BikeWorks and training

== Sponsorship/partnership agreements ==
- informal and we need to formalize so that each organization signs on and can pass this info
on from year to year: Western Cycle, Velocity Cycle, United Cycle, ECOS, Music Is A Weapon, Sports Central

== Committees ==
- Advocacy – Chair: Bernadette (interest: Keith, Kevin)
- media relations
- communications
- BikeWorks – Chair: Keith (interest: Kevin, James, Brett, Alex C)
- expansion
- communication of Board info and policies
- integration
- Inclusion – Chair: Alex C (interest: Stephanie, Brett, Bernadette)
- women
- minorities
- Outreach – Chair: Alex C and Bernadette (interest: Keith)
- community connections and events
- sponsorship and connections with stakeholders
- bike-friendly businesses
- Bike Month connections – Adrian, Keith
- Information Management – Chair: Chris (interest: James, Brett)
- membership
- security of internal files
- integration of website, google calendar/docs, facebook, twitter, other community calendars
- Volunteer -- Chair: Derek? (interest: Adrian, Steph, Kevin)
- BikeWorks
- events
- Education and Safety – Chair: Neil (interest: Steph)
- quarterly calendar of events! What we want to teach, coordinating facilitators, etc

'''Board Evaluation Points'''
- Each Board member is to send in recommended evaluation metrics
- how do we want to evaluate our actions this year?

== Other Business ==
=== EBC 30th Anniversary event (mid-January?) ===
- Silent Bike or Bike Culture Art Auction with a bicycle-powered concert
- History of EBC with the milestones achieved
- money from silent auction to go towards the funding of a public art piece or a summer event?

=== Event ideas ===
- Youth Shop Days/Family Days
-

== Action Items ==
Chris:
- send Coreen’s proposal on Sensitivity Training to Board for review for re-consideration

== Next Board meeting date ==
Wednesday, November 24 @ 6:30pm @ Copper Pot (David’s office, just north of Ezio Faraone Park on north side of High Level Bridge) or BikeWorks

[[Category:minutes]]
[[Category:2010-2011 Board minutes]]

Board of Director's Minutes

2010-09-20T22:25:31Z

DavidFeldman: formatting

----
'''''Please note that that these minutes are unformatted at this time. We have posted these in order to expedite the process and allow access to the membership.'''''
----

*[[Template:Board Minutes|Minutes Template]]
*[[Template:Board Agenda|Agenda Template]]
==2010-2019==
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<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2016</div>

|}
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
|-
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2015</div>

|-
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |
|}
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2014</div>

|}
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
|-
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2013</div>

|-
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |
|}
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2012</div>

|}
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
|-
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2011</div>

|-
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |
|}
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2010</div>
*[[Board_Minutes_December_2010|December]]
*[[Board_Minutes_November_2010|November]]
*[[Board_Minutes_October_2010|October]]
*[[Board_Minutes_September_2010|September]]
*[[Board_Minutes_August_2010|August]]
*[[Board_Minutes_July_2010|July]]
*[[Board_Minutes_June_2010|June]]
*[[Board_Minutes_May_2010|May]]
*[[Board_Minutes_April_2010|April]]
*[[Board_Minutes_March_2010|March]]
*[[Board_Minutes_February_2010|February]]
*[[Board_Minutes_January_2010|January]]
|}
|}
==2000-2009==
{| width="100%"
|-
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
|-
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2009</div>
*[[Board_Minutes_December_2009|December]]
*[[Board_Minutes_November_2009|November]]
*[[Board_Minutes_October_2009|October]]
*[[Board_Minutes_September_2009|September]]
*[[Board_Minutes_August_2009|August]]
*[[Board_Minutes_July_2009|July]]
*[[Board_Minutes_June_2009|June]]
*[[Board_Minutes_May_2009|May]]
*[[Board_Minutes_April_2009|April]]
*[[Board_Minutes_March_2009|March]]
*[[Board_Minutes_February_2009|February]]
*[[Board_Minutes_January_2009|January]]
|-
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |
|}
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2008</div>
*[[Board_Minutes_December_2008|December]]
*[[Board_Minutes_November_2008|November]]
*[[Board_Minutes_October_2008|October]]
*[[Board_Minutes_September_2008|September]]
*[[Board_Minutes_August_2008|August]]
*[[Board_Minutes_July_2008|July]]
*[[Board_Minutes_June_2008|June]]
*[[Board_Minutes_May_2008|May]]
*[[Board_Minutes_April_2008|April]]
*[[Board_Minutes_March_2008|March]]
*[[Board_Minutes_February_2008|February]]
*[[Board_Minutes_January_2008|January]]
|}
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
|-
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2007</div>
*[[Board_Minutes_December_2007|December]]
*[[Board_Minutes_November_2007|November]]
*[[Board_Minutes_October_2007|October]]
*[[Board_Minutes_September_2007|September]]
*[[Board_Minutes_August_2007|August]]
*[[Board_Minutes_July_2007|July]]
*[[Board_Minutes_June_2007|June]]
*[[Board_Minutes_May_2007|May]]
*[[Board_Minutes_April_2007|April]]
*[[Board_Minutes_March_2007|March]]
*[[Board_Minutes_February_2007|February]]
*[[Board_Minutes_January_2007|January]]
|-
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |
|}
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2006</div>
*[[Board_Minutes_December_2006|December]]
*[[Board_Minutes_November_2006|November]]
*[[Board_Minutes_October_2006|October]]
*[[Board_Minutes_September_2006|September]]
*[[Board_Minutes_August_2006|August]]
*[[Board_Minutes_July_2006|July]]
*[[Board_Minutes_June_2006|June]]
*[[Board_Minutes_May_2006|May]]
*[[Board_Minutes_April_2006|April]]
*[[Board_Minutes_March_2006|March]]
*[[Board_Minutes_February_2006|February]]
*[[Board_Minutes_January_2006|January]]
|}
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
|-
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2005</div>
*[[Board_Minutes_December_2005|December]]
*[[Board_Minutes_November_2005|November]]
*[[Board_Minutes_October_2005|October]]
*[[Board_Minutes_September_2005|September]]
*[[Board_Minutes_August_2005|August]]
*[[Board_Minutes_July_2005|July]]
*[[Board_Minutes_June_2005|June]]
*[[Board_Minutes_May_2005|May]]
*[[Board_Minutes_April_2005|April]]
*[[Board_Minutes_March_2005|March]]
*[[Board_Minutes_February_2005|February]]
*[[Board_Minutes_January_2005|January]]
|-
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |
|}
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2004</div>
*[[Board_Minutes_December_2004|December]]
*[[Board_Minutes_November_2004|November]]
*[[Board_Minutes_October_2004|October]]
*[[Board_Minutes_September_2004|September]]
*[[Board_Minutes_August_2004|August]]
*[[Board_Minutes_July_2004|July]]
*[[Board_Minutes_June_2004|June]]
*[[Board_Minutes_May_2004|May]]
*[[Board_Minutes_April_2004|April]]
*[[Board_Minutes_March_2004|March]]
*[[Board_Minutes_February_2004|February]]
*[[Board_Minutes_January_2004|January]]
|}
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
|-
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2003</div>
*[[Board_Minutes_December_2003|December]]
*[[Board_Minutes_November_2003|November]]
*[[Board_Minutes_October_2003|October]]
*[[Board_Minutes_September_2003|September]]
*[[Board_Minutes_August_2003|August]]
*[[Board_Minutes_July_2003|July]]
*[[Board_Minutes_June_2003|June]]
*[[Board_Minutes_May_2003|May]]
*[[Board_Minutes_April_2003|April]]
*[[Board_Minutes_March_2003|March]]
*[[Board_Minutes_February_2003|February]]
*[[Board_Minutes_January_2003|January]]
|-
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |
|}
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2002</div>
*[[Board_Minutes_December_2002|December]]
*[[Board_Minutes_November_2002|November]]
*[[Board_Minutes_October_2002|October]]
*[[Board_Minutes_September_2002|September]]
*[[Board_Minutes_August_2002|August]]
*[[Board_Minutes_July_2002|July]]
*[[Board_Minutes_June_2002|June]]
*[[Board_Minutes_May_2002|May]]
*[[Board_Minutes_April_2002|April]]
*[[Board_Minutes_March_2002|March]]
*[[Board_Minutes_February_2002|February]]
*[[Board_Minutes_January_2002|January]]
|}
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
|-
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2001</div>
*[[Board_Minutes_December_2001|December]]
*[[Board_Minutes_November_2001|November]]
*[[Board_Minutes_October_2001|October]]
*[[Board_Minutes_September_2001|September]]
*[[Board_Minutes_August_2001|August]]
*[[Board_Minutes_July_2001|July]]
*[[Board_Minutes_June_2001|June]]
*[[Board_Minutes_May_2001|May]]
*[[Board_Minutes_April_2001|April]]
*[[Board_Minutes_March_2001|March]]
*[[Board_Minutes_February_2001|February]]
*[[Board_Minutes_January_2001|January]]
|-
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |
|}
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2000</div>
*[[Board_Minutes_December_2000|December]]
*[[Board_Minutes_November_2000|November]]
*[[Board_Minutes_October_2000|October]]
*[[Board_Minutes_September_2000|September]]
*[[Board_Minutes_August_2000|August]]
*[[Board_Minutes_July_2000|July]]
*[[Board_Minutes_June_2000|June]]
*[[Board_Minutes_May_2000|May]]
*[[Board_Minutes_April_2000|April]]
*[[Board_Minutes_March_2000|March]]
*[[Board_Minutes_February_2000|February]]
*[[Board_Minutes_January_2000|January]]
|}
|}
==1990-1999==
{| width="100%"
|-
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
|-
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1999</div>
*[[Board_Minutes_December_1999|December]]
*[[Board_Minutes_November_1999|November]]
*[[Board_Minutes_October_1999|October]]
*[[Board_Minutes_September_1999|September]]
*[[Board_Minutes_August_1999|August]]
*[[Board_Minutes_July_1999|July]]
*[[Board_Minutes_June_1999|June]]
*[[Board_Minutes_May_1999|May]]
*[[Board_Minutes_April_1999|April]]
*[[Board_Minutes_March_1999|March]]
*[[Board_Minutes_February_1999|February]]
*[[Board_Minutes_January_1999|January]]
|-
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |
|}
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1998</div>
*[[Board_Minutes_December_1998|December]]
*[[Board_Minutes_November_1998|November]]
*[[Board_Minutes_October_1998|October]]
*[[Board_Minutes_September_1998|September]]
*[[Board_Minutes_August_1998|August]]
*[[Board_Minutes_July_1998|July]]
*[[Board_Minutes_June_1998|June]]
*[[Board_Minutes_May_1998|May]]
*[[Board_Minutes_April_1998|April]]
*[[Board_Minutes_March_1998|March]]
*[[Board_Minutes_February_1998|February]]
*[[Board_Minutes_January_1998|January]]
|}
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
|-
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1997</div>
*[[Board_Minutes_December_1997|December]]
*[[Board_Minutes_November_1997|November]]
*[[Board_Minutes_October_1997|October]]
*[[Board_Minutes_September_1997|September]]
*[[Board_Minutes_August_1997|August]]
*[[Board_Minutes_July_1997|July]]
*[[Board_Minutes_June_1997|June]]
*[[Board_Minutes_May_1997|May]]
*[[Board_Minutes_April_1997|April]]
*[[Board_Minutes_March_1997|March]]
*[[Board_Minutes_February_1997|February]]
*[[Board_Minutes_January_1997|January]]
|-
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |
|}
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1996</div>
*[[Board_Minutes_December_1996|December]]
*[[Board_Minutes_November_1996|November]]
*[[Board_Minutes_October_1996|October]]
*[[Board_Minutes_September_1996|September]]
*[[Board_Minutes_August_1996|August]]
*[[Board_Minutes_July_1996|July]]
*[[Board_Minutes_June_1996|June]]
*[[Board_Minutes_May_1996|May]]
*[[Board_Minutes_April_1996|April]]
*[[Board_Minutes_March_1996|March]]
*[[Board_Minutes_February_1996|February]]
*[[Board_Minutes_January_1996|January]]
|}
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
|-
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1995</div>
*[[Board_Minutes_December_1995|December]]
*[[Board_Minutes_November_1995|November]]
*[[Board_Minutes_October_1995|October]]
*[[Board_Minutes_September_1995|September]]
*[[Board_Minutes_August_1995|August]]
*[[Board_Minutes_July_1995|July]]
*[[Board_Minutes_June_1995|June]]
*[[Board_Minutes_May_1995|May]]
*[[Board_Minutes_April_1995|April]]
*[[Board_Minutes_March_1995|March]]
*[[Board_Minutes_February_1995|February]]
*[[Board_Minutes_January_1995|January]]
|-
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |
|}
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1994</div>
*[[Board_Minutes_December_1994|December]]
*[[Board_Minutes_November_1994|November]]
*[[Board_Minutes_October_1994|October]]
*[[Board_Minutes_September_1994|September]]
*[[Board_Minutes_August_1994|August]]
*[[Board_Minutes_July_1994|July]]
*[[Board_Minutes_June_1994|June]]
*[[Board_Minutes_May_1994|May]]
*[[Board_Minutes_April_1994|April]]
*[[Board_Minutes_March_1994|March]]
*[[Board_Minutes_February_1994|February]]
*[[Board_Minutes_January_1994|January]]
|}
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
|-
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1993</div>
*[[Board_Minutes_December_1993|December]]
*[[Board_Minutes_November_1993|November]]
*[[Board_Minutes_October_1993|October]]
*[[Board_Minutes_September_1993|September]]
*[[Board_Minutes_August_1993|August]]
*[[Board_Minutes_July_1993|July]]
*[[Board_Minutes_June_1993|June]]
*[[Board_Minutes_May_1993|May]]
*[[Board_Minutes_April_1993|April]]
*[[Board_Minutes_March_1993|March]]
*[[Board_Minutes_February_1993|February]]
*[[Board_Minutes_January_1993|January]]
|-
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |
|}
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1992</div>
*[[Board_Minutes_December_1992|December]]
*[[Board_Minutes_November_1992|November]]
*[[Board_Minutes_October_1992|October]]
*[[Board_Minutes_September_1992|September]]
*[[Board_Minutes_August_1992|August]]
*[[Board_Minutes_July_1992|July]]
*[[Board_Minutes_June_1992|June]]
*[[Board_Minutes_May_1992|May]]
*[[Board_Minutes_April_1992|April]]
*[[Board_Minutes_March_1992|March]]
*[[Board_Minutes_February_1992|February]]
*[[Board_Minutes_January_1992|January]]
|}
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
|-
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1991</div>
*[[Board_Minutes_December_1991|December]]
*[[Board_Minutes_November_1991|November]]
*[[Board_Minutes_October_1991|October]]
*[[Board_Minutes_September_1991|September]]
*[[Board_Minutes_August_1991|August]]
*[[Board_Minutes_July_1991|July]]
*[[Board_Minutes_June_1991|June]]
*[[Board_Minutes_May_1991|May]]
*[[Board_Minutes_April_1991|April]]
*[[Board_Minutes_March_1991|March]]
*[[Board_Minutes_February_1991|February]]
*[[Board_Minutes_January_1991|January]]
|-
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |
|}
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1990</div>
*[[Board_Minutes_December_1990|December]]
*[[Board_Minutes_November_1990|November]]
*[[Board_Minutes_October_1990|October]]
*[[Board_Minutes_September_1990|September]]
*[[Board_Minutes_August_1990|August]]
*[[Board_Minutes_July_1990|July]]
*[[Board_Minutes_June_1990|June]]
*[[Board_Minutes_May_1990|May]]
*[[Board_Minutes_April_1990|April]]
*[[Board_Minutes_March_1990|March]]
*[[Board_Minutes_February_1990|February]]
*[[Board_Minutes_January_1990|January]]
|}
|}
==1980-1989==
{| width="100%"
|-
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
|-
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1989</div>
*[[Board_Minutes_December_1989|December]]
*[[Board_Minutes_November_1989|November]]
*[[Board_Minutes_October_1989|October]]
*[[Board_Minutes_September_1989|September]]
*[[Board_Minutes_August_1989|August]]
*[[Board_Minutes_July_1989|July]]
*[[Board_Minutes_June_1989|June]]
*[[Board_Minutes_May_1989|May]]
*[[Board_Minutes_April_1989|April]]
*[[Board_Minutes_March_1989|March]]
*[[Board_Minutes_February_1989|February]]
*[[Board_Minutes_January_1989|January]]
|-
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |
|}
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1988</div>
*[[Board_Minutes_December_1988|December]]
*[[Board_Minutes_November_1988|November]]
*[[Board_Minutes_October_1988|October]]
*[[Board_Minutes_September_1988|September]]
*[[Board_Minutes_August_1988|August]]
*[[Board_Minutes_July_1988|July]]
*[[Board_Minutes_June_1988|June]]
*[[Board_Minutes_May_1988|May]]
*[[Board_Minutes_April_1988|April]]
*[[Board_Minutes_March_1988|March]]
*[[Board_Minutes_February_1988|February]]
*[[Board_Minutes_January_1988|January]]
|}
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
|-
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1987</div>
*[[Board_Minutes_December_1987|December]]
*[[Board_Minutes_November_1987|November]]
*[[Board_Minutes_October_1987|October]]
*[[Board_Minutes_September_1987|September]]
*[[Board_Minutes_August_1987|August]]
*[[Board_Minutes_July_1987|July]]
*[[Board_Minutes_June_1987|June]]
*[[Board_Minutes_May_1987|May]]
*[[Board_Minutes_April_1987|April]]
*[[Board_Minutes_March_1987|March]]
*[[Board_Minutes_February_1987|February]]
*[[Board_Minutes_January_1987|January]]
|-
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |
|}
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1986</div>
*[[Board_Minutes_December_1986|December]]
*[[Board_Minutes_November_1986|November]]
*[[Board_Minutes_October_1986|October]]
*[[Board_Minutes_September_1986|September]]
*[[Board_Minutes_August_1986|August]]
*[[Board_Minutes_July_1986|July]]
*[[Board_Minutes_June_1986|June]]
*[[Board_Minutes_May_1986|May]]
*[[Board_Minutes_April_1986|April]]
*[[Board_Minutes_March_1986|March]]
*[[Board_Minutes_February_1986|February]]
*[[Board_Minutes_January_1986|January]]
|}
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
|-
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1985</div>
*[[Board_Minutes_December_1985|December]]
*[[Board_Minutes_November_1985|November]]
*[[Board_Minutes_October_1985|October]]
*[[Board_Minutes_September_1985|September]]
*[[Board_Minutes_August_1985|August]]
*[[Board_Minutes_July_1985|July]]
*[[Board_Minutes_June_1985|June]]
*[[Board_Minutes_May_1985|May]]
*[[Board_Minutes_April_1985|April]]
*[[Board_Minutes_March_1985|March]]
*[[Board_Minutes_February_1985|February]]
*[[Board_Minutes_January_1985|January]]
|-
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |
|}
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1984</div>
*[[Board_Minutes_December_1984|December]]
*[[Board_Minutes_November_1984|November]]
*[[Board_Minutes_October_1984|October]]
*[[Board_Minutes_September_1984|September]]
*[[Board_Minutes_August_1984|August]]
*[[Board_Minutes_July_1984|July]]
*[[Board_Minutes_June_1984|June]]
*[[Board_Minutes_May_1984|May]]
*[[Board_Minutes_April_1984|April]]
*[[Board_Minutes_March_1984|March]]
*[[Board_Minutes_February_1984|February]]
*[[Board_Minutes_January_1984|January]]
|}
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
|-
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1983</div>
*[[Board_Minutes_December_1983|December]]
*[[Board_Minutes_November_1983|November]]
*[[Board_Minutes_October_1983|October]]
*[[Board_Minutes_September_1983|September]]
*[[Board_Minutes_August_1983|August]]
*[[Board_Minutes_July_1983|July]]
*[[Board_Minutes_June_1983|June]]
*[[Board_Minutes_May_1983|May]]
*[[Board_Minutes_April_1983|April]]
*[[Board_Minutes_March_1983|March]]
*[[Board_Minutes_February_1983|February]]
*[[Board_Minutes_January_1983|January]]
|-
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |
|}
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1982</div>
*[[Board_Minutes_December_1982|December]]
*[[Board_Minutes_November_1982|November]]
*[[Board_Minutes_October_1982|October]]
*[[Board_Minutes_September_1982|September]]
*[[Board_Minutes_August_1982|August]]
*[[Board_Minutes_July_1982|July]]
*[[Board_Minutes_June_1982|June]]
*[[Board_Minutes_May_1982|May]]
*[[Board_Minutes_April_1982|April]]
*[[Board_Minutes_March_1982|March]]
*[[Board_Minutes_February_1982|February]]
*[[Board_Minutes_January_1982|January]]
|}
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
|-
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1981</div>
*[[Board_Minutes_December_1981|December]]
*[[Board_Minutes_November_1981|November]]
*[[Board_Minutes_October_1981|October]]
*[[Board_Minutes_September_1981|September]]
*[[Board_Minutes_August_1981|August]]
*[[Board_Minutes_July_1981|July]]
*[[Board_Minutes_June_1981|June]]
*[[Board_Minutes_May_1981|May]]
*[[Board_Minutes_April_1981|April]]
*[[Board_Minutes_March_1981|March]]
*[[Board_Minutes_February_1981|February]]
*[[Board_Minutes_January_1981|January]]
|-
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |
|}
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1980</div>
*[[Board_Minutes_December_1980|December]]
*[[Board_Minutes_November_1980|November]]
*[[Board_Minutes_October_1980|October]]
*[[Board_Minutes_September_1980|September]]
*[[Board_Minutes_August_1980|August]]
*[[Board_Minutes_July_1980|July]]
*[[Board_Minutes_June_1980|June]]
*[[Board_Minutes_May_1980|May]]
*[[Board_Minutes_April_1980|April]]
*[[Board_Minutes_March_1980|March]]
*[[Board_Minutes_February_1980|February]]
*[[Board_Minutes_January_1980|January]]
|}
|}

Board of Director's Minutes

2010-09-20T22:24:26Z

DavidFeldman: Tittle correction

----
Please note that that these minutes are unformatted at this time. We have posted these in order to expedite the process and allow access to the membership.
----

*[[Template:Board Minutes|Minutes Template]]
*[[Template:Board Agenda|Agenda Template]]
==2010-2019==
{| width="100%"
|-
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
|-
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2019</div>

|-
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |
|}
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2018</div>

|}
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
|-
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2017</div>

|-
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |
|}
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2016</div>

|}
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
|-
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2015</div>

|-
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |
|}
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2014</div>

|}
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
|-
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2013</div>

|-
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |
|}
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2012</div>

|}
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
|-
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2011</div>

|-
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |
|}
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2010</div>
*[[Board_Minutes_December_2010|December]]
*[[Board_Minutes_November_2010|November]]
*[[Board_Minutes_October_2010|October]]
*[[Board_Minutes_September_2010|September]]
*[[Board_Minutes_August_2010|August]]
*[[Board_Minutes_July_2010|July]]
*[[Board_Minutes_June_2010|June]]
*[[Board_Minutes_May_2010|May]]
*[[Board_Minutes_April_2010|April]]
*[[Board_Minutes_March_2010|March]]
*[[Board_Minutes_February_2010|February]]
*[[Board_Minutes_January_2010|January]]
|}
|}
==2000-2009==
{| width="100%"
|-
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
|-
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2009</div>
*[[Board_Minutes_December_2009|December]]
*[[Board_Minutes_November_2009|November]]
*[[Board_Minutes_October_2009|October]]
*[[Board_Minutes_September_2009|September]]
*[[Board_Minutes_August_2009|August]]
*[[Board_Minutes_July_2009|July]]
*[[Board_Minutes_June_2009|June]]
*[[Board_Minutes_May_2009|May]]
*[[Board_Minutes_April_2009|April]]
*[[Board_Minutes_March_2009|March]]
*[[Board_Minutes_February_2009|February]]
*[[Board_Minutes_January_2009|January]]
|-
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |
|}
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2008</div>
*[[Board_Minutes_December_2008|December]]
*[[Board_Minutes_November_2008|November]]
*[[Board_Minutes_October_2008|October]]
*[[Board_Minutes_September_2008|September]]
*[[Board_Minutes_August_2008|August]]
*[[Board_Minutes_July_2008|July]]
*[[Board_Minutes_June_2008|June]]
*[[Board_Minutes_May_2008|May]]
*[[Board_Minutes_April_2008|April]]
*[[Board_Minutes_March_2008|March]]
*[[Board_Minutes_February_2008|February]]
*[[Board_Minutes_January_2008|January]]
|}
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
|-
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2007</div>
*[[Board_Minutes_December_2007|December]]
*[[Board_Minutes_November_2007|November]]
*[[Board_Minutes_October_2007|October]]
*[[Board_Minutes_September_2007|September]]
*[[Board_Minutes_August_2007|August]]
*[[Board_Minutes_July_2007|July]]
*[[Board_Minutes_June_2007|June]]
*[[Board_Minutes_May_2007|May]]
*[[Board_Minutes_April_2007|April]]
*[[Board_Minutes_March_2007|March]]
*[[Board_Minutes_February_2007|February]]
*[[Board_Minutes_January_2007|January]]
|-
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |
|}
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2006</div>
*[[Board_Minutes_December_2006|December]]
*[[Board_Minutes_November_2006|November]]
*[[Board_Minutes_October_2006|October]]
*[[Board_Minutes_September_2006|September]]
*[[Board_Minutes_August_2006|August]]
*[[Board_Minutes_July_2006|July]]
*[[Board_Minutes_June_2006|June]]
*[[Board_Minutes_May_2006|May]]
*[[Board_Minutes_April_2006|April]]
*[[Board_Minutes_March_2006|March]]
*[[Board_Minutes_February_2006|February]]
*[[Board_Minutes_January_2006|January]]
|}
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
|-
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2005</div>
*[[Board_Minutes_December_2005|December]]
*[[Board_Minutes_November_2005|November]]
*[[Board_Minutes_October_2005|October]]
*[[Board_Minutes_September_2005|September]]
*[[Board_Minutes_August_2005|August]]
*[[Board_Minutes_July_2005|July]]
*[[Board_Minutes_June_2005|June]]
*[[Board_Minutes_May_2005|May]]
*[[Board_Minutes_April_2005|April]]
*[[Board_Minutes_March_2005|March]]
*[[Board_Minutes_February_2005|February]]
*[[Board_Minutes_January_2005|January]]
|-
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |
|}
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2004</div>
*[[Board_Minutes_December_2004|December]]
*[[Board_Minutes_November_2004|November]]
*[[Board_Minutes_October_2004|October]]
*[[Board_Minutes_September_2004|September]]
*[[Board_Minutes_August_2004|August]]
*[[Board_Minutes_July_2004|July]]
*[[Board_Minutes_June_2004|June]]
*[[Board_Minutes_May_2004|May]]
*[[Board_Minutes_April_2004|April]]
*[[Board_Minutes_March_2004|March]]
*[[Board_Minutes_February_2004|February]]
*[[Board_Minutes_January_2004|January]]
|}
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
|-
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2003</div>
*[[Board_Minutes_December_2003|December]]
*[[Board_Minutes_November_2003|November]]
*[[Board_Minutes_October_2003|October]]
*[[Board_Minutes_September_2003|September]]
*[[Board_Minutes_August_2003|August]]
*[[Board_Minutes_July_2003|July]]
*[[Board_Minutes_June_2003|June]]
*[[Board_Minutes_May_2003|May]]
*[[Board_Minutes_April_2003|April]]
*[[Board_Minutes_March_2003|March]]
*[[Board_Minutes_February_2003|February]]
*[[Board_Minutes_January_2003|January]]
|-
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |
|}
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2002</div>
*[[Board_Minutes_December_2002|December]]
*[[Board_Minutes_November_2002|November]]
*[[Board_Minutes_October_2002|October]]
*[[Board_Minutes_September_2002|September]]
*[[Board_Minutes_August_2002|August]]
*[[Board_Minutes_July_2002|July]]
*[[Board_Minutes_June_2002|June]]
*[[Board_Minutes_May_2002|May]]
*[[Board_Minutes_April_2002|April]]
*[[Board_Minutes_March_2002|March]]
*[[Board_Minutes_February_2002|February]]
*[[Board_Minutes_January_2002|January]]
|}
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
|-
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2001</div>
*[[Board_Minutes_December_2001|December]]
*[[Board_Minutes_November_2001|November]]
*[[Board_Minutes_October_2001|October]]
*[[Board_Minutes_September_2001|September]]
*[[Board_Minutes_August_2001|August]]
*[[Board_Minutes_July_2001|July]]
*[[Board_Minutes_June_2001|June]]
*[[Board_Minutes_May_2001|May]]
*[[Board_Minutes_April_2001|April]]
*[[Board_Minutes_March_2001|March]]
*[[Board_Minutes_February_2001|February]]
*[[Board_Minutes_January_2001|January]]
|-
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |
|}
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">2000</div>
*[[Board_Minutes_December_2000|December]]
*[[Board_Minutes_November_2000|November]]
*[[Board_Minutes_October_2000|October]]
*[[Board_Minutes_September_2000|September]]
*[[Board_Minutes_August_2000|August]]
*[[Board_Minutes_July_2000|July]]
*[[Board_Minutes_June_2000|June]]
*[[Board_Minutes_May_2000|May]]
*[[Board_Minutes_April_2000|April]]
*[[Board_Minutes_March_2000|March]]
*[[Board_Minutes_February_2000|February]]
*[[Board_Minutes_January_2000|January]]
|}
|}
==1990-1999==
{| width="100%"
|-
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
|-
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1999</div>
*[[Board_Minutes_December_1999|December]]
*[[Board_Minutes_November_1999|November]]
*[[Board_Minutes_October_1999|October]]
*[[Board_Minutes_September_1999|September]]
*[[Board_Minutes_August_1999|August]]
*[[Board_Minutes_July_1999|July]]
*[[Board_Minutes_June_1999|June]]
*[[Board_Minutes_May_1999|May]]
*[[Board_Minutes_April_1999|April]]
*[[Board_Minutes_March_1999|March]]
*[[Board_Minutes_February_1999|February]]
*[[Board_Minutes_January_1999|January]]
|-
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |
|}
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1998</div>
*[[Board_Minutes_December_1998|December]]
*[[Board_Minutes_November_1998|November]]
*[[Board_Minutes_October_1998|October]]
*[[Board_Minutes_September_1998|September]]
*[[Board_Minutes_August_1998|August]]
*[[Board_Minutes_July_1998|July]]
*[[Board_Minutes_June_1998|June]]
*[[Board_Minutes_May_1998|May]]
*[[Board_Minutes_April_1998|April]]
*[[Board_Minutes_March_1998|March]]
*[[Board_Minutes_February_1998|February]]
*[[Board_Minutes_January_1998|January]]
|}
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
|-
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1997</div>
*[[Board_Minutes_December_1997|December]]
*[[Board_Minutes_November_1997|November]]
*[[Board_Minutes_October_1997|October]]
*[[Board_Minutes_September_1997|September]]
*[[Board_Minutes_August_1997|August]]
*[[Board_Minutes_July_1997|July]]
*[[Board_Minutes_June_1997|June]]
*[[Board_Minutes_May_1997|May]]
*[[Board_Minutes_April_1997|April]]
*[[Board_Minutes_March_1997|March]]
*[[Board_Minutes_February_1997|February]]
*[[Board_Minutes_January_1997|January]]
|-
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |
|}
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1996</div>
*[[Board_Minutes_December_1996|December]]
*[[Board_Minutes_November_1996|November]]
*[[Board_Minutes_October_1996|October]]
*[[Board_Minutes_September_1996|September]]
*[[Board_Minutes_August_1996|August]]
*[[Board_Minutes_July_1996|July]]
*[[Board_Minutes_June_1996|June]]
*[[Board_Minutes_May_1996|May]]
*[[Board_Minutes_April_1996|April]]
*[[Board_Minutes_March_1996|March]]
*[[Board_Minutes_February_1996|February]]
*[[Board_Minutes_January_1996|January]]
|}
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
|-
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1995</div>
*[[Board_Minutes_December_1995|December]]
*[[Board_Minutes_November_1995|November]]
*[[Board_Minutes_October_1995|October]]
*[[Board_Minutes_September_1995|September]]
*[[Board_Minutes_August_1995|August]]
*[[Board_Minutes_July_1995|July]]
*[[Board_Minutes_June_1995|June]]
*[[Board_Minutes_May_1995|May]]
*[[Board_Minutes_April_1995|April]]
*[[Board_Minutes_March_1995|March]]
*[[Board_Minutes_February_1995|February]]
*[[Board_Minutes_January_1995|January]]
|-
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |
|}
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1994</div>
*[[Board_Minutes_December_1994|December]]
*[[Board_Minutes_November_1994|November]]
*[[Board_Minutes_October_1994|October]]
*[[Board_Minutes_September_1994|September]]
*[[Board_Minutes_August_1994|August]]
*[[Board_Minutes_July_1994|July]]
*[[Board_Minutes_June_1994|June]]
*[[Board_Minutes_May_1994|May]]
*[[Board_Minutes_April_1994|April]]
*[[Board_Minutes_March_1994|March]]
*[[Board_Minutes_February_1994|February]]
*[[Board_Minutes_January_1994|January]]
|}
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
|-
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1993</div>
*[[Board_Minutes_December_1993|December]]
*[[Board_Minutes_November_1993|November]]
*[[Board_Minutes_October_1993|October]]
*[[Board_Minutes_September_1993|September]]
*[[Board_Minutes_August_1993|August]]
*[[Board_Minutes_July_1993|July]]
*[[Board_Minutes_June_1993|June]]
*[[Board_Minutes_May_1993|May]]
*[[Board_Minutes_April_1993|April]]
*[[Board_Minutes_March_1993|March]]
*[[Board_Minutes_February_1993|February]]
*[[Board_Minutes_January_1993|January]]
|-
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |
|}
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1992</div>
*[[Board_Minutes_December_1992|December]]
*[[Board_Minutes_November_1992|November]]
*[[Board_Minutes_October_1992|October]]
*[[Board_Minutes_September_1992|September]]
*[[Board_Minutes_August_1992|August]]
*[[Board_Minutes_July_1992|July]]
*[[Board_Minutes_June_1992|June]]
*[[Board_Minutes_May_1992|May]]
*[[Board_Minutes_April_1992|April]]
*[[Board_Minutes_March_1992|March]]
*[[Board_Minutes_February_1992|February]]
*[[Board_Minutes_January_1992|January]]
|}
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
|-
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1991</div>
*[[Board_Minutes_December_1991|December]]
*[[Board_Minutes_November_1991|November]]
*[[Board_Minutes_October_1991|October]]
*[[Board_Minutes_September_1991|September]]
*[[Board_Minutes_August_1991|August]]
*[[Board_Minutes_July_1991|July]]
*[[Board_Minutes_June_1991|June]]
*[[Board_Minutes_May_1991|May]]
*[[Board_Minutes_April_1991|April]]
*[[Board_Minutes_March_1991|March]]
*[[Board_Minutes_February_1991|February]]
*[[Board_Minutes_January_1991|January]]
|-
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |
|}
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1990</div>
*[[Board_Minutes_December_1990|December]]
*[[Board_Minutes_November_1990|November]]
*[[Board_Minutes_October_1990|October]]
*[[Board_Minutes_September_1990|September]]
*[[Board_Minutes_August_1990|August]]
*[[Board_Minutes_July_1990|July]]
*[[Board_Minutes_June_1990|June]]
*[[Board_Minutes_May_1990|May]]
*[[Board_Minutes_April_1990|April]]
*[[Board_Minutes_March_1990|March]]
*[[Board_Minutes_February_1990|February]]
*[[Board_Minutes_January_1990|January]]
|}
|}
==1980-1989==
{| width="100%"
|-
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
|-
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1989</div>
*[[Board_Minutes_December_1989|December]]
*[[Board_Minutes_November_1989|November]]
*[[Board_Minutes_October_1989|October]]
*[[Board_Minutes_September_1989|September]]
*[[Board_Minutes_August_1989|August]]
*[[Board_Minutes_July_1989|July]]
*[[Board_Minutes_June_1989|June]]
*[[Board_Minutes_May_1989|May]]
*[[Board_Minutes_April_1989|April]]
*[[Board_Minutes_March_1989|March]]
*[[Board_Minutes_February_1989|February]]
*[[Board_Minutes_January_1989|January]]
|-
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |
|}
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1988</div>
*[[Board_Minutes_December_1988|December]]
*[[Board_Minutes_November_1988|November]]
*[[Board_Minutes_October_1988|October]]
*[[Board_Minutes_September_1988|September]]
*[[Board_Minutes_August_1988|August]]
*[[Board_Minutes_July_1988|July]]
*[[Board_Minutes_June_1988|June]]
*[[Board_Minutes_May_1988|May]]
*[[Board_Minutes_April_1988|April]]
*[[Board_Minutes_March_1988|March]]
*[[Board_Minutes_February_1988|February]]
*[[Board_Minutes_January_1988|January]]
|}
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
|-
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1987</div>
*[[Board_Minutes_December_1987|December]]
*[[Board_Minutes_November_1987|November]]
*[[Board_Minutes_October_1987|October]]
*[[Board_Minutes_September_1987|September]]
*[[Board_Minutes_August_1987|August]]
*[[Board_Minutes_July_1987|July]]
*[[Board_Minutes_June_1987|June]]
*[[Board_Minutes_May_1987|May]]
*[[Board_Minutes_April_1987|April]]
*[[Board_Minutes_March_1987|March]]
*[[Board_Minutes_February_1987|February]]
*[[Board_Minutes_January_1987|January]]
|-
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |
|}
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1986</div>
*[[Board_Minutes_December_1986|December]]
*[[Board_Minutes_November_1986|November]]
*[[Board_Minutes_October_1986|October]]
*[[Board_Minutes_September_1986|September]]
*[[Board_Minutes_August_1986|August]]
*[[Board_Minutes_July_1986|July]]
*[[Board_Minutes_June_1986|June]]
*[[Board_Minutes_May_1986|May]]
*[[Board_Minutes_April_1986|April]]
*[[Board_Minutes_March_1986|March]]
*[[Board_Minutes_February_1986|February]]
*[[Board_Minutes_January_1986|January]]
|}
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
|-
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1985</div>
*[[Board_Minutes_December_1985|December]]
*[[Board_Minutes_November_1985|November]]
*[[Board_Minutes_October_1985|October]]
*[[Board_Minutes_September_1985|September]]
*[[Board_Minutes_August_1985|August]]
*[[Board_Minutes_July_1985|July]]
*[[Board_Minutes_June_1985|June]]
*[[Board_Minutes_May_1985|May]]
*[[Board_Minutes_April_1985|April]]
*[[Board_Minutes_March_1985|March]]
*[[Board_Minutes_February_1985|February]]
*[[Board_Minutes_January_1985|January]]
|-
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |
|}
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1984</div>
*[[Board_Minutes_December_1984|December]]
*[[Board_Minutes_November_1984|November]]
*[[Board_Minutes_October_1984|October]]
*[[Board_Minutes_September_1984|September]]
*[[Board_Minutes_August_1984|August]]
*[[Board_Minutes_July_1984|July]]
*[[Board_Minutes_June_1984|June]]
*[[Board_Minutes_May_1984|May]]
*[[Board_Minutes_April_1984|April]]
*[[Board_Minutes_March_1984|March]]
*[[Board_Minutes_February_1984|February]]
*[[Board_Minutes_January_1984|January]]
|}
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
|-
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1983</div>
*[[Board_Minutes_December_1983|December]]
*[[Board_Minutes_November_1983|November]]
*[[Board_Minutes_October_1983|October]]
*[[Board_Minutes_September_1983|September]]
*[[Board_Minutes_August_1983|August]]
*[[Board_Minutes_July_1983|July]]
*[[Board_Minutes_June_1983|June]]
*[[Board_Minutes_May_1983|May]]
*[[Board_Minutes_April_1983|April]]
*[[Board_Minutes_March_1983|March]]
*[[Board_Minutes_February_1983|February]]
*[[Board_Minutes_January_1983|January]]
|-
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |
|}
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1982</div>
*[[Board_Minutes_December_1982|December]]
*[[Board_Minutes_November_1982|November]]
*[[Board_Minutes_October_1982|October]]
*[[Board_Minutes_September_1982|September]]
*[[Board_Minutes_August_1982|August]]
*[[Board_Minutes_July_1982|July]]
*[[Board_Minutes_June_1982|June]]
*[[Board_Minutes_May_1982|May]]
*[[Board_Minutes_April_1982|April]]
*[[Board_Minutes_March_1982|March]]
*[[Board_Minutes_February_1982|February]]
*[[Board_Minutes_January_1982|January]]
|}
| style="height:100%;width:10%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
|-
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1981</div>
*[[Board_Minutes_December_1981|December]]
*[[Board_Minutes_November_1981|November]]
*[[Board_Minutes_October_1981|October]]
*[[Board_Minutes_September_1981|September]]
*[[Board_Minutes_August_1981|August]]
*[[Board_Minutes_July_1981|July]]
*[[Board_Minutes_June_1981|June]]
*[[Board_Minutes_May_1981|May]]
*[[Board_Minutes_April_1981|April]]
*[[Board_Minutes_March_1981|March]]
*[[Board_Minutes_February_1981|February]]
*[[Board_Minutes_January_1981|January]]
|-
| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |
|}
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:10%" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">1980</div>
*[[Board_Minutes_December_1980|December]]
*[[Board_Minutes_November_1980|November]]
*[[Board_Minutes_October_1980|October]]
*[[Board_Minutes_September_1980|September]]
*[[Board_Minutes_August_1980|August]]
*[[Board_Minutes_July_1980|July]]
*[[Board_Minutes_June_1980|June]]
*[[Board_Minutes_May_1980|May]]
*[[Board_Minutes_April_1980|April]]
*[[Board_Minutes_March_1980|March]]
*[[Board_Minutes_February_1980|February]]
*[[Board_Minutes_January_1980|January]]
|}
|}

Board Minutes September 2009

2010-09-20T22:19:41Z

DavidFeldman: formatting

EBC Board Minutes

EBC Board Meeting September 13, 2009

4:28 - call to order
Meeting chaired by David Feldman
Present: Christopher Chan, Bill Sellers, Sharon Barker, Michael Janz, Neil Carey, Erich Welz, Jason Ponto, Derek Pluim, Lauren Price, Keegan McEvoy, David Feldman
1.Contact information was collected from each board member
2. Positions were decided on by consensus:
Executive:
President:Christopher Chan
Vice-President:Michael Janz
Secretary:Bill Sellers
Treasurer:Neil Carey
JANZmoves to grant signing authority to new executive (named above), on TD account03949-004-83235001389and RBC account 04509-0031007699. Seconded by Keegan.
Motion passed unanimously.
Non-executive positions:
BikeWorks Director: Erich Welz
Communications Director:Keegan McEvoy
Volunteer Coordinator:Lauren Price
Community Events Director:Sharon Barker
Office/Sponsorship and Fundraising Director:Derek Pluim
Membership/Registration Director:Keith Hallgren
Policy Director:Jason Ponto
Board members discussed creating Board Committees and decided we will wait until our roles as directors are more defined. The Board will talk about structure, etc. at next meeting.
Sharon asked for document created by Chris re: job description to be sent out- should be finalized with regards to policy.
Monthly Meeting
1st Thursday of each month 6:30pm at BikeWorks.
Next meeting: Oct 1
Keegan will bring food.
Everyone will need keys. Erich will handle getting keys for new members as needed.
David recommended Board Development Program as a valuable experience for the Board
Transportation Master Plan: Jim, the Project Coordinator will be presenting. Derek, Keith and Michael and Bill can be there. Email comments, etc. to councillors@edmonton.ca
The current Board supports the Project Coordinator in presenting at the Transportation Master Plan hearing on behalf of EBC.
Tax Exemption Regulation
This issue was brought up by Derek. Chris informed us we do not own the property so we are not tax exempt. Derek will get in touch with the board of directors of EBC’s landlord and let them know they may be tax exempt.
----Meeting Moved In-camera-------
Keegan and Sharon move Ex-camera

Keegan, Bill, Chris and Sharon will follow up with any issues from the AGM.
Move/2nd: Erich, Neil
Passed.

ACTION ITEM: Audited financial statements? Lauren will follow up for next meeting with
the volunteer who mentioned he may know someone to audit our financial statement on a volunteer basis.

Michael/Keegan moves to purchase Directors Liability insurance for the board.
Passed.
Lauren and Derekmove to adjourn.
Passed.

Board Minutes September 2009

2010-09-20T22:19:07Z

DavidFeldman: Created

EBC Board Minutes

Each individual meeting is a "Reply".

EBC Board Meeting September 13, 2009

4:28 - call to order
Meeting chaired by David Feldman
Present: Christopher Chan, Bill Sellers, Sharon Barker, Michael Janz, Neil Carey, Erich Welz, Jason Ponto, Derek Pluim, Lauren Price, Keegan McEvoy, David Feldman
1.Contact information was collected from each board member
2. Positions were decided on by consensus:
Executive:
President:Christopher Chan
Vice-President:Michael Janz
Secretary:Bill Sellers
Treasurer:Neil Carey
JANZmoves to grant signing authority to new executive (named above), on TD account03949-004-83235001389and RBC account 04509-0031007699. Seconded by Keegan.
Motion passed unanimously.
Non-executive positions:
BikeWorks Director: Erich Welz
Communications Director:Keegan McEvoy
Volunteer Coordinator:Lauren Price
Community Events Director:Sharon Barker
Office/Sponsorship and Fundraising Director:Derek Pluim
Membership/Registration Director:Keith Hallgren
Policy Director:Jason Ponto
Board members discussed creating Board Committees and decided we will wait until our roles as directors are more defined. The Board will talk about structure, etc. at next meeting.
Sharon asked for document created by Chris re: job description to be sent out- should be finalized with regards to policy.
Monthly Meeting
1st Thursday of each month 6:30pm at BikeWorks.
Next meeting: Oct 1
Keegan will bring food.
Everyone will need keys. Erich will handle getting keys for new members as needed.
David recommended Board Development Program as a valuable experience for the Board
Transportation Master Plan: Jim, the Project Coordinator will be presenting. Derek, Keith and Michael and Bill can be there. Email comments, etc. to councillors@edmonton.ca
The current Board supports the Project Coordinator in presenting at the Transportation Master Plan hearing on behalf of EBC.
Tax Exemption Regulation
This issue was brought up by Derek. Chris informed us we do not own the property so we are not tax exempt. Derek will get in touch with the board of directors of EBC’s landlord and let them know they may be tax exempt.
----Meeting Moved In-camera-------
Keegan and Sharon move Ex-camera

Keegan, Bill, Chris and Sharon will follow up with any issues from the AGM.
Move/2nd: Erich, Neil
Passed.

ACTION ITEM: Audited financial statements? Lauren will follow up for next meeting with
the volunteer who mentioned he may know someone to audit our financial statement on a volunteer basis.

Michael/Keegan moves to purchase Directors Liability insurance for the board.
Passed.
Lauren and Derekmove to adjourn.
Passed.

Board Minutes October 2009

2010-09-20T22:17:38Z

DavidFeldman: Created

EBC Board of Directors – Meeting Minutes

Date: Thursday, October 1st, 2009
Time: 7:00 PM
Place: BikeWorks

Attendees:
CHRIS CHAN, President
MICHAEL JANZ, Vice-President
BILL SELLERS, Secretary
NEIL CAREY, Treasurer
ERICH WELZ, BikeWorks Director
KEEGAN McEVOY, Communications Director
LAUREN PRICE, Volunteer Director
DEREK PLUIM, Office/Sponsorship and Fundraising Director
KEITH HALLGREN, Membership/Registration Director
JASON PONTO, Policy Director
DAVID FELDMAN, Meeting Chair (non-voting)
JIM STORRIE, Project Coordinator (non-voting)
ALEX HINDLE, Staff Mechanic (non-voting)
COREEN F, EBC Volunteer (non-voting)

Absent:
SHARON BARKER, Community Events Director

1. Approval of agenda
Davidcalls meeting to order.

Derekmoves to approve the agenda;Keeganseconds.

2. Introductions
(Information only: board members and attendees introduce themselves.)

3. Approval of last meeting's minutes
As the minutes from the last board meeting were not available, board decides to postpone this until the next board meeting. Passed by consensus.

4. Concerns regarding neighbours / children-in-shop policies
Alexraises concerns about a child in the neighbourhood who has been frequently wandering into the shop of late. The child has a developmental disability and is difficult to handle. He also suggests that this may be a liability problem, as the shop is full of potentially dangerous tools and objects.

Chrissuggests forwarding this issue to the policy committee, as we do not have standing policies about children in the shop.

Billsuggests we keep contact information for this child's guardians on file.

Davidsuggests documenting her visits for liability reasons. Further, he suggests that these sorts of incidents are why BikeWorks should have an incident log, and suggests its creation.

Erichrequests that Alex inform the EBC BikeWorks mailing list about this issue.

5. New board discussion: skills, interests, etc.
Davidsuggests moving this discussion to the end of the meeting. Also asks if the board is interested in the possibility of a board retreat, to explore this topic in greater depth.

Michaelspeaks in favour of the retreat, and suggests postponing this discussion until that time.

Erichadvises that the board attempt to become more proactive and less reactive, through the development of better policy, citing the concerns raised in item four.

Erichmoves that planning begin for a board retreat.Michaelseconds.

Michaelwill send out invites and inquiries to determine a potential date for this event.

Laurenasks if returning board members are happy with the status quo, and if not, where they would like to see changes.

Chrisexplains that prior board did not prioritize the development of organizational policies.

Keegansuggests that the policy committee should be very active as soon as possible.

Davidsuggests the possibility of board development workshops through the government organization he works with, though he explains that a full workshop would require about three months of preparation time, as the 'mentors' would need to properly examine the organization.

Michaelsuggests an in-house 'halfday' workshop might be prudent before locking in to that amount of prep-work.

6. Report from Jim (I was not able to take minutes for this)
Davidrequests that in the future, Jim's reports be delivered in writing before the board meetings, not orally during them. Jim agrees and will do.

7. Old business
a) Paid mechanics
Chrisexplains that Alex Hindle and Esjay LaFayette will be working through the winter. BikeWorks will run on reduced hours, and Alex and Esjay will use the extra time to focus on shop development, maintenance, and if possible the construction of bicycles for a spring bike-rental project.

Alexasks about signing authority for cheques–is the board currently able to sign paycheques?

Chrisexplains that the minutes from the post-AGM board meeting need to be approved, and signatures need to be collected from the old board, before the new board will have signing authority for payroll.

Davidsuggests contacting the bank in order to speed this along, for Alex and Esjay's convenience.Chrisagrees and will do so.

b) Insurance
Chrisexplains that in order to update EBC's insurance paperwork, he requires the approved post-AGM board meeting minutes, and financial information from the last fiscal year.

c) Safe
Chrisexplains that the 'safe' in BikeWorks is actually meant for fireproof/waterproof storage of documents, and is not at all secure.

Chrisrequests a $500 budget for the purchase of a secure safe.Derekseconds.

Board votes: all in favour.

Davidrequests that financial reports be brought to each board meeting from now on.Neilagrees and will do.

Alexrequests that the board consider issuing a budget to BikeWorks staff as well, for maintenance, the purchase of cleaning goods, replacement of broken furniture and fixtures, etc.

Erichrequests a $400 monthly budget for Alex and Esjay, to be used for these purposes.

Davidsuggests granting signing authority to Neil as an alternative to issuing a budget.

Erichdisagrees, suggesting this would create too much process.

Keeganexpresses concern about potential overspending and moves for the creation of a $250 monthly budget.Michaelseconds.

Board votes: all in favour.

8. New business
a) In-camera item

b) Committee discussion: who will chair which?
Davidadvises finding opinionated posters on the EBC mailing list and asking them to join committees, explaining that the purpose of the committees is to delegate as much work as possibleawayfrom the board.

Chrisexplains that we have four mailing lists:ebc-board@edmontonbikes.ca(just board members and chair);ebc-bikeworks@edmontonbikes.ca(mechanics); ebc-core@edmontonbikes.ca (board members, chair, employees, committee members, and other interested parties), andebc-members@edmontonbikes.ca(all members).

Jimadvises recruiting as many female members as reasonably possible to the BikeWorks and policy committees, as inclusivity/non-sexism has become a frequently mentioned issue.

Michaelsuggests that responsibility for nominating spokespeople (to present at public events, hearings, etc.) become the purview of the advocacy committee.

Jimrequests permission to post contact information for board members in his office (behind the lounge). Granted by all present.

Chrismoves to insert an agenda issue regarding responses to inquiries on the mailing list.Michaelseconds.

c) Mailing list responsibilities
Chrisexplains that recently we have had issues with multiple organization members responding to the same inquiries to the mailing list–and conversely, inquiries going without response.

Erichwill take on inquiries directly related to BikeWorks.

Laurenwill take on inquiries directly related to volunteering with the EBC.

Keeganwill take on all inquiries which do not fit into either of the above categories.

Laurensuggests it would be helpful to have a set of 'canned responses' to the most common inquiries.

Chrisexplains that some of these already exist on the ebcboard@gmail.com account. Erich will copy them over.

d) Sustainability Week
Michaelexplains that this event is taking place on the University of Alberta campus from October 19 to 23, and is a useful outreach opportunity.

Chrisrecommends that we take a repair stand and bicycle as an interesting prop, to enhance our presence there.

Jimhas been in contact with the event organizers and will handle the details.

e) Heritage Festival
Chrisexplains the situation regarding the past Heritage Festival this summer: Enmax, one of the sponsors for the event, had arranged for their name to be on the bicycle parking. The old board was not favourable to this arrangement and pulled out of the event, then offered to rent EBC racks to the Heritage Festival at a deliberately exorbitant fee ($2000). Heritage Festival declined and purchased their own racks. Chris attended independently and was able to still take in a large amount of donations for the EBC; he explains that the Heritage Festival is typically very lucrative for the EBC, as well as something offering great exposure. Heritage Festival's operators are currently hostile to us and uninterested in our participation thanks to this year's events.

Chrissuggests we make normalizing relations with the Heritage Festival a priority, and moves that he be given permission to send as many conciliatory letters as necessary to do so.

Keeganseconds.

9. Closing
Davidwill not be present for the next board meeting.

Keeganvolunteers to chair the next meeting. Chris approves.

Michaelrequests that Jim apply for the University of Alberta's ESL intern grant. Jim agrees and will do; Michael will forward related information to the board mailing list.

Chrismoves to adjourn.Michaelseconds.

Board Minutes November 2009

2010-09-20T22:15:58Z

DavidFeldman: Created

EBC Board of Directors – Meeting Minutes
Date: Thursday, November 5th, 2009
Time: 7:00 PM
Place: BikeWorks

Attendees:

CHRIS CHAN, President
NEIL CAREY, Treasurer
ERICH WELZ, BikeWorks Director
KEEGAN McEVOY, Communications Director
DEREK PLUIM, Office/Sponsorship Director
JASON PONTO, Policy Director
SHARON BARKER
JIM STORRIE, Project Coordinator (non-voting)

Absent:
MICHAEL JANZ, Vice-President
BILL SELLERS, Secretary
LAUREN PRICE, Volunteer Director
KEITH HALLGREN, Membership Director

1. Approval of agenda

Keegan calls meeting to order.

Jim requests additions to agenda:
6-b: Spokesperson Policy
6-c: Document Storage Policy

Keegan requests addition to agenda:
6-e: Report from VELO Board Meeting

Chris requests additions to agenda:
6-f: The Way We Live
6-g: Shop Discounts
6-h: Changes to Membership Fee Levels

Erich requests addition to agenda:
6-i: APIRG Training

All agenda additions are accepted. Chris moves to accept agenda, Derek seconds.

2. Introductions

3. Approval of last meeting's and AGM minutes

The minutes from the AGM have not yet been compiled and cannot be approved.

The minutes from the last board meeting are not complete, missing an in camera item which is not available to to the project coordinator. Jim will get in touch with Lauren and Bill to remind them to pass on the minutes they took at these past two meetings. Board decides to table both approvals until the board retreat, passed by consensus.

4. Volunteer appreciation event

Jim requests a budget of $100 to organize a pizza-party/movie-night near the end of November. Derek moves to approve, Keegan seconds. Jim will plan and host a volunteer appreciation event in the Bikeworks facility at the end of the month.

5. Old business

a) In-camera item from October board meeting

Chris reports that this issue is still being dealt with, moves to table it. Passed by consensus.

b) Issues regarding neighbour girl

Erich reports that there have been no further incidents related to our young neighbour.

c) Safe purchase

Chris reports that he and Alex Hindle went to a government surplus auction to purchase a safe, but found that the one available was both too expensive and unfeasible to transport.

Sharon suggests contacting the Edmonton police and requesting a donation.

Keegan says he owns a safe, but has lost the keys. He will contact a locksmith and determine if the safe is usable.

d) Retro-reflective-wear workshop

Chris reports that Corinne's retro-reflective-wear workshop was highly successful. It was well-attended and received good publicity, including a segment on the local evening news. Sharon suggests taking pictures at these events for promotional use on the EBC website. Corinne is planning another workshop for the near future.

e) Sustainability Awareness Week

Chris reports that this event was not a large success, due largely to mistakes in organizing. Jim took responsibility for organizing this event, as no one else was available, but did not do well with it. There were no notable difficulties on-site, and both ECOS and the Office of Sustainability at the University of Alberta welcome EBC participation at future campus events.

Keegan will be assuming more volunteer and event-related duties to fill in for Sharon, who would prefer a different portfolio, and Lauren who has been unavailable.

Keegan will form and chair a new volunteer committee in order to develop more effective event-related policy and procedure.

f) Trick or treat event

Chris reports that he and several others took part in a charitable Halloween event for the Campus Food Bank, on behalf of the EBC, which was a success. Between all the volunteers there were six operational trailers. Chris reports that there was a shortage of Rubbermaid tubs for transporting materials, and advises that EBC be on the lookout for a sale on these containers. Chris has photos from this event, and will post them on the EBC website.

g) Bikebuilding worksho

Erich reports that while the weekend bikebuilding 'workshops' have been successful, there has been some issue with completed bikes being dismantled later for parts. Erich has taken this concern to the Bikeworks committee, who are working to address it.

6. New business

a) Policy Policy

Jim suggests the board strike away all prior official EBC policy, as the board does not have access to old policy documents–if there was currently standing policy, the board was unsure what that policy would be. Sharon moves in favor, Derek seconds. The board votes and agrees unanimously.

Jason proposes Policy Policy 1.1: Policy Content and Policy Policy 1.2: Policy Creation.

Chris suggests amending 1.2 such that a simple majority, rather than a supermajority, is needed for the board to approve policies.

Chris reports that Michael Janz has suggested developing a careful naming convention before developing too many policies, for maintenance's sake.

The board is unsatisfied with these policies as presented and requests they be returned to the policy committee. Jim will amend them as requested and pass them through the policy committee before next weekend's board retreat.

b) Communications Policy

Jim proposes Communications Policy 1.1: Official Spokespeople.

Chris suggests amending 1.1 such that only the president is an assumed spokesperson, with the vice-president or a chosen delegate filling in in his absence. The board agrees unanimously.

The board is unsatisfied with this policy as presented and requests it be returned to the policy committee. Jim will it them as requested and pass it through the policy committee before next weekend's board retreat.

c) Office Policy

Jim proposes Office Policy 1.1: Electronic Document Storage.

Neil suggests amending this document to remove its procedural aspects, as it is more procedure than policy. Erich suggests that the actual (digital) location of the document archive be specified not in the policy document, but only its attached procedure, so that changing the location of the archive will not require board approval.

The board is unsatisfied with this policy as presented and requests it be returned to the policy committee. Jim will it them as requested and pass it through the policy committee before next weekend's board retreat.

d) Sensitivity workshops

Chris reports that Corinne has been working with Ariel Bowering to develop volunteer sensitivity issues for EBC, to deal with questions such as inclusivity, gender issues, etc. The intention of the board is that such workshops will be mandatory for all Bikeworks keyholders, and optional for others. The current plan for the workshop is for ten hours; Chris suggests this may be excessive, or likely to drive away volunteers.

The board refers this issue to the Bikeworks and policy committees. Chris will maintain contact with Corinne and report on further developments.

e) The Way We Live

Chris reports that EBC has been approached by affiliates of the City of Edmonton interested in having EBC host one of their community discussion panels.

Jim and Keegan report that they attended the first The Way We Live session and found it not entirely connected to cycling issues.

Chris requests that we host one of these panels and direct it towards our concerns. Jim and Keegan will organize this.

f) VELO board meeting

Keegan reports that he has taken part in the latest VELO board meeting (as he sits on their board). VELO is interested in organizing a photo show during next year's Bike Month/Bikeology event. Keegan will meet with Derek to discuss outstanding Bikeology concerns, and how they should not stand in the way of MEC sponsorship.

g) Discounts

Chris suggests he would like to set up a discount scheme for members, managed automatically by the point-of-sale system in development. Chris will bring a proposal to the board after developing it with the Bikeworks committee.

h) Membership fees

Chris moves to reduce EBC membership fees to the following levels: low income $15, standard $20, family $40, supporting $50. Derek seconds. The board votes and unanimously approves the proposal, effective immediately.

i) APIRG volunteer coordinator workshop

Erich reports that APIRG has offered to teach volunteer recruitment & retention workshops for us.

Keegan suggests not only participating in this, but encouraging volunteers to participate as well. Keegan will follow up with Erich and APIRG.

7. Committee reports

a) Advocacy committee

The advocacy committee is now operational. Its meetings are 6:30pm, the third Monday of each month, at Remedy cafe. Its chair is Michael Janz.

Michael Janz is chair of this committee but absent, so discussion of his committee is tabled until the board retreat.

b) Bikeworks committee

The Bikeworks committee is now operational. Its next meeting is 6:30pm, November 18th, at Bikeworks. Its chair is Erich.

Erich reports that while the Bikeworks committee has so far been very active, none of its activities require being brought to the board's attention.

c) Communications committee

This committee has yet to meet. Its chair is currently Keegan.

d) Community events committee

This committee has yet to meet. Keegan assumes the chair position of this committee with the board's approval.

e) HR committee

This committee has yet to meet and is not likely to meet before Spring, as its main activity is interviewing and hiring new employees.

f) Membership committee

This committee has yet to meet. Its chair is Keith Hallgren.

g) Sponsorship and fundraising committee

The sponsorship and fundraising committee is now operational and meets 6:30pm, the second Tuesday of each month, at Bikeworks. Its chair is Derek.

Derek reports that his committee has examined EBC's budget and concluded that EBC should seek to increase both the magnitude and diversity of its funding sources in able to ensure self-sustainability in the case that our casino funding ever stops. Derek will follow up with Karly Coleman for information on EBC's funding in the past. Keegan will inquire with United Cycle about discounts for volunteers or other possible sponsor perks. Jim will propose a non-compete policy to the policy committee, in order to help woo local bike shops as sponsors. Derek will inquire with local shop-owners as to what they would like to see in a non-compete. Keegan will coordinate supplying local shops with Momentum magazines (with EBC inserts).

h) Volunteer committee

This committees has yet to meet. Chris and Keegan assume co-chairing of this committee, with the board's approval.

8. Additions

a) Bike manufacturers & trade associations

Chris reports that national and North American manufacturers have been increasing their support to non-profits. Chris and Jim will meet with Gary Beaton, the president of Calgary's Tour de Nuit Society, for more information.

b) Momentum magazine profit-sharing

Keegan reports that Momentum magazine offers a sort of profit-sharing scheme with bike shops who sell subscriptions to their members.

c) National lobbying organization

Chris reports that Gary Beaton of Calgary is also looking to develop a national, or at least regional, umbrella cycling advocacy organization. Chris and Jim will also meet with him to discuss this.

Keegan moves to adjourn. Erich seconds.

Board Minutes December 2009

2010-09-20T22:14:05Z

DavidFeldman: Created

EBC Agenda - Dec 3, 2009 @ 6:30pm
Call Meeting to order
Approval of the Agenda
Introduction of Guests
Approve outstanding minutes
Report from Project Coordinator.
Old Business
New Business
EBC Purchases

Current Request from Alex Hindle

Current outstanding purchases

Future needs and planning

Spring Bike sale

Update on Dance Party

EBC Board (and anyone else that's interested) Holiday Dinner at Chris' place

For fun! and getting to know people. Not for discussing policy or organization! Although it'll probably happen anyway.

http://doodle.com/ifbtfxw79xnyzwbc

Advertising in Newsletter

Spin around the clock

potential for more staff hours

CSL Students

Bright Nights Bike Lights Mobile Festival

Committee Reports:
1. Advocacy Committee
2. Bikeworks Committee
Discussion Point: 5th Sundays of the month

3. Communications Committee
4. Community Events Committee
5. HR Committee
6. Membership/Registration Committee
7. Office Committee
8. Policy Committee
Vote: Document Storage Policy

9. Sponsorship & Fundraising Committee
10. Volunteer Committee
Next meeting: Dec 7, 2009, 7pm at BikeWorks

Additions?
Announcements?
Next Meeting Jan 7, 6:30pm
Food?

Adjournment.

5th Sundays of the month
if volunteers are comfortable, it should be open to everyone (unless we decide otherwise)
I would like 5th Sundays to be Women/Trans (if volunteers are available) -- Question for Erich: were the women mechanics asked about this in the summer time?

No, they were not approached.

We should do a Bike & Bake sale event.

We should discuss and vote on the document storage policy. Should this be a separate agenda item or part of the policy committee report. Should we just assume from now on that Policy committee report is the time to vote on policy (or, again, should it be an ongoing separate agenda item?)

I think its fine here as long as we all have a copy ahead of time

don't meetings start at 6:30? is this one an anomaly or is this the usual time?

Keegan can't make 6:30 meetings because of work, and he's chairing the volunteering committee meeting.

In the future I will be able to make 6:30 meeting times so we can look to moving that ahead. January 7th? I thought December.

Does anyone have any agenda items?

Advertising in Newsletter - Should we take paid advertising? Decide on what kind, if any, and have Communications/Sponsorhip & Fundraising/Policy move forward with details.

k. I'll add that and also information on Spin around the clock

Alex also wanted to know about potential for more hours. He's at 15 hours a week right now, which is not a significant income.

Meeting with Natalie St-Denis (article for Alberta View): December 8.

From Michael:

Maybe we could take her to some special locations and show mayor
touchpoints? (109th/high level/downtown/rivervalley?)

I think really driving home the cycle 265 point.

Maybe give her copies of the cities bike plan and the cities TMP. Make sure she sees how they are lauding cycling and that they recognize the need for a mode shift.

I think this is our chance to make the big case for investment
- For 1/2 the price of one recreation centre
- For 1/3 the price of one overpass.

I would say get her in touch with Aldo- (the business man who spoke at the cycle hearing) he is an excellent example of someone who rides and isn't a 'radical'. Every edmontonian could be a little more like him.

I'm happy to help out however you would like!

Maybe we could share with her some of our goals and feedback so far with the vision for cycling.

CSL Students:

Both applications are going ahead. CSL Orientation on December 4, 9-11am.

Monthly public movie nights at BikeWorks

Would like to screen monthly movies at BikeWorks:
The Girl Who Leapt Through Time
Whisper of the Heart
Nanu: Summer in Andalusia
Tokyo Godfathers
My Neighbour Totoro
Wayne's World
Karate Kid

Work with Anime Alberta/BAKA/ASAPA to promote.

Bright Nights Bike Lights Mobile Festival
....

Chris got a cell phone.

780-700-5564

Coreen and Leila are seeking a single honorarium of $15 per hour * 5 hours to be split amongst them any time they are opening the shop

Oy. This is getting into the realm of paying our volunteers to volunteer. If we head down this way, I think that we'll quickly start running out of volunteer mechanics (why volunteer, when you can be paid to do the same work?). And running only on paid mechanics is what we did back in the days with Jason; it wasn't healthy for the shop to rely only on paid staff.

I appreciate the work and dedication Coreen and Leila have been putting in to keep the shop open, and sacking your weekends for the shop especially, but I'd probably sooner that they scale back if it's too much for the two of them, rather than hire them to work Sundays.

Do you have any more details? Perhaps I'll phone Coreen to ask her more about this.

Your summary is accurate. They feel that they should be paid as there is now a paid mechanic on all other shifts. I'd appreciate it if you phoned her and spoke with her.

Okay.

I'm concerned that maybe we've gone too far with relying on the staff mechanics to always be on shift. :( If people don't feel volunteering is valuable or needed (because we're always paying someone else to be there), then it makes it very hard to get volunteers to commit to shifts, which is something we've managed to do for the past few years.

On the other hand, it's very nice to know that the shop will be open, even if no volunteers can make it. And it's good for training/consistency, too, to always have someone there that has memory of what happened yesterday and the day before.

Urgh...

Also I will try to add a committee report form to this tomorrow

I will be unable to attend tonight's meeting due to work.

Here are my contributions to things:

Communications Committee - We held the first meeting for the Communications Committee on November 23rd. It went pretty darn well.
Rough minutes: After a round of introductions we had a discussion about the goals of the Communications Committee and some of the differences between it and the Advocacy Committee (and overlap) and any other overlaps within the communications network.
We talked about the various routes of communications and essentially broke things down in two main groups:

Newsletter - There was a large discussion about the news letter with Kent McPhee giving some history on the newsletter and it's format (what types of sections have existed in it, how often it has been published and where and how it has been distributed.
We then talked about what our goals for the newsletter would be:
We would like to publish a news letter for the spring (April/May) and have been a nicely produced full colour document.
We decided that having a separate group of volunteers strictly for the newsletter would be a good idea. I would like to have a meeting fairly soon but at the same time I am aware that things are getting pretty hard in terms of time in people's schedules - would it be better to wait until January?
The newsletter will be in both print and non print forms and we were wanting to find out about advertising in the newsletter.
I am going to serve as Editor for the Newsletter with Jennifer Sargent serving as Co-Editor.

Virtual Communications - This is reffering to our mailing list, our website and our facebook group:
We have decided to have a bi-weekly email covering all upcoming volunteer opportunities, events and announcements. This will be comprised of postings to the website and facebook group. If anyone has something they would like to see in the bi-weekly mailout they need to forward that infomation to Chris Chas he will be in charge of creating the bi-weekly email. I was also supposed to forward a submission for the policy committee to create a policy around this but missed the deadline. I am not sure if Chris brought this forward at the meeting.

Chris may be able to talk about the meeting in more detail.

Update on Bike Racks -
So I have been contacting a few different print companies for quotes for the cost of creating large format stickers good for outdoor use with which to re-brand the 17 people's pedal racks around the city. Here are some of the initial estimates:

Bannerz (company we have used in the past):
For 34 full-colour stickers (full colour is the same as two colour) (17 stands, one sticker per side).
34 Sized 31.5" x 8" - $545.00
34 sized at 31.5" x 3.5" - $240.00
Total quote - 795.00

From Fast signs
31.5" x 8" - $833.00
31.5" x 3.5" - $364.50
With taxes and variable design costs they had the quote at 1283.63.

I am waiting on replies from one other company. However on Wednesday I talked with Mike Roth who is one of the managers at United Cycle. He said that he would probably be able to pass on the industry price to us from the company that they order things through. I am going to follow up more with him in the next week. This is looking like it may be something to be implemented in the spring for a few reason's. First off I am thinking that we could look at selling advertising space on the racks to local bike shops (wanted to get Board's thoughts on this). As well the signs are best applied to hot surfaces and not cold surfaces (which they will not stick to as well).

I am also going to talk to Mike about creating stickers and possibly t-shirts and other things like that and get an idea of some pricing that I can bring to the board. I would really like to see EBC have a variety of cool items to sell (such as stickers, t-shirts maybe even cycling jersies) in the spring.

That is all I have for the moment. I hope tonight's meeting goes well.

Board Minutes January 2010

2010-09-20T22:06:33Z

DavidFeldman: Created

EBC Board of Directors minutes, Jan 7

Edmonton Bicycle Commuters' Society
Board of Directors' Meeting Minutes – January 7, 2010

Attendees:
Chris Chan
Erich Welz
Neil Carey
Lauren Price
David Feldman
Keegan McEvoy
Jason Ponto
Sharon Barker
Derek Pluim
Bill Sellers
Jim Storrie

Davidcalls the meeting to order at 6:49.

Keeganmoves to approve the agenda and last meeting's minutes. Lauren seconds. Passed.

David directs Jimto send meeting minutes out over Google Wave with a voting option, in order to facilitate more efficient approval. Davidwill assume that if a board member has not voted disapproval within one week of the minutes' posting, they approve of the minutes as posted.

Jim reports that the Christmas party planned by Alex Hindleand Leila Sidiwas a full success. All expenses were recouped and there was a moderate profit. ACTION:Christo get actual dollar amounts of expenses/profit, for the record.

Jim proposes applying for an Eco-Trust youth grant to plan a 'build-a-bike' youth workshop, to be planned by Jimand overseen by EBC.

David suggests that the actual schedule of the plan be decided by whatever instructor is hired.

Keegan moves that the board approves Jim'sproposal. Sharonseconds. Jasonand Derek request cc's on the application. ACTION:Jimto write application and send to Jason and Derek for review, then submit.

Neil reports that EBC has lost approximately $5000 in the first quarter, which he explains is reasonable. Neilsuggests however that EBC may not have sufficient funds to increase our mechanics' paid hours, as it has taken on significant new expenses: increased paid hours during the winter, renovations in BikeWorks, and recently the paid hours on womens'/transgendered persons' Sundays.

Keegan reports that Alex Hindle has requested more paid hours, and moves to go in camera to discuss. Erich seconds, the board votes and passes.

After some discussion,
Jason
moves to to continue the meeting in public.
Sharon
seconds.
Keeganmoves that due to EBC's increased expenditures, the board should decline to alter Alex Hindle'spaid hours. Laurenseconds. The board votes, and the motion passes.

David tables the long-term purchasing discussion for lack of time.

Chris reports that Alex has begun building bikes and Esjay continues building bikes for spring.

Chris reports that EBC has D&O insurance: $2 million directors' liability, $5 million general liability.

Chris reports that he presented project opportunities to two Community Service Learning classes at the University of Alberta, and expects at least two volunteer interns who will be working on a media project and on the development of EBC's point-of-sale/database system.

Chris reports that King's College has asked us to donate to, and table at, their Environmental Stewardship Challenge. He has agreed, and the board approves. ACTION: The event takes place on February 26, and the volunteer committee (co-chairs: Keeganand Lauren) will arrange for volunteers.

ACTION:Keegandirects Jimto draft a letter to the editor in regards to the news article Steve Andersonforwarded us, and to send to Chris, Derekand Keeganfor approval.

The board wishes to remind itself to follow up with Karly Coleman in regards to tabling at Mountain Equipment Co-op.

ACTION:Jimwill share the draft of the HR handbook with the board of directors via Google Wave.

ACTION:Chrisdirects Jimto research whether it will be legally necessary for EBC to provide helmets along with bicycle rentals.

No committees met in December.

Davidrequests that all committee chairs be given access to post to EBC's general Google Calendar. ACTION:Chris will do this.

ACTION:Jimand Sharonwill provide food at the next EBC board meeting.

Keeganmoves to adjourn. Sharonseconds.

Board Minutes February 2010

2010-09-20T22:03:43Z

DavidFeldman: Created

EBC Board Minutes for Monday, February 15, 2010

EBC – BOARD Meeting

Date: February.15.2010
Location:10554 – 83rd Avenue
Start: 6:10PM
End:8:45PM

Present: Chris Chan, David Feldman, Michael Janz, Erich Welz, Neil Carey, Derek Pluim, Jason Ponto, Keegan McEvoy,

Guests:Alex Hindle, Coreen F., Molly Turnbull, Karly Coleman

Regrets:Bill Sellers, Keith Hallgren

Items on the agenda:

1. Velo Presentation: Karly Coleman,Molly Turnbull
·“Velo fest” (Bikeology/bike month) summery
·Velo is its own non-profit society, a board of directors has now been established
·Seeking support from EBC as has been customary in previous years (10 years to be exact)
·Previous contribution has been $4,000 and our ‘Project Coordinator’ for the month of June, as well as volunteers and miscellaneous EBC resources, (i.e. trailers, facilities, etc.)
·Currently there are 27 events being proposed for Bike Month
·A Ciclovía event is also in the works and the Velo group has requested a larger donation to aid in putting it on ($6,000 in addition to volunteer and project coordinator contribution)
·The benefits to EBC are increased exposure in an ever growing event mandated to promote “cycling culture” in Edmonton.
·This is important to note because a portion of EBC’s funding hinges on meeting our mandate of promoting commuter cycling.
·ACTION:Board – Velo group has requested a response by April.15.2010.

·An invitation was extended for EBC to attend the Velo board meetings for additional information (next meeting Feb.23)

2. EBC Mechanic: Alex Hindle
·There was a fair deal of history leading up to this event.
·The board had previously decided it was not appropriate to be increasing mechanic hours; primarily due to budget constraints at this time
·Alex addressed some of the causes behind the perceived antagonistic relationship between himself and the new board.
·His feelings were that this stemmed from him first a board member with EBC, a volunteer, and now an employee
·It was also said he appreciated the work this board is doing.
·He openly apologized for coming off as “angry or bitter” which to best of my knowledge was accepted by the board. My personal impressions are that coming to the meeting and making an apology in good faith speaks volumes about him as a person and (now) employee.
·In regards to the bike shop, the mechanics have now switched over and are working on completing bikes for the spring sale/rental program
·At a loose approximation he expects there may be 50 bikes completed by spring, (depending on donations and the intensity of repairs required)

3. Action for Healthy Communities (Project Coordinator): Chris Chan
·Chris, Sharon, and David met with the people from Action for healthy communities.
·It was observed that their contact there was cautiously optimistic regarding the status of our Project Coordinator Position.
·EBC has an obligation to do what it said it would do.
·David and Chris met with her a second time to review the draft report.
·Our previous Project Coordinator has resigned for personal reasons
·Original completion date for grant was November.2009
·Action for healthy communities would like to have this completed as soon as possible. The funding has now been paid out in full on their part, (after carrying it over for 2 fiscal years).
·There will be a new posting to hire a project coordinator for a 3 month term. This may need to be combined with our Volunteer coordinator position and have it extended to the fall.
·ACTION:Ad Hoc Committee – Meeting to discuss Project Coordinator role.
·MOTION:Michael Janz – To give the Ad Hoc Committee power to write and submit grant application.
oSeconded: Derek Pluim
oAll approved.
oMotion Carried.
·ACTION:Ad Hoc Committee – Grant writing. STEP Grant deadline is Feb.28.2010. In order to meet the deadline this group will write the grant proposal and submit them prior to receiving board review.

4. Financial Update: Neil Carey
·“Lost” $10,000 in December. (primarily due to babac order)
·“Lost” $5,000 in January (typical expenses, little to no revenue)
·We have recently reduced expenses and will be receiving more revenue in the spring
· ACTION:Chris Chan– Send Neil Carey a copy of the budget.
·For future consideration:
oImplement prepaying for anyone looking to add an item to the babac order
oReconcile the cash box at the end of each day
·ACTION:Board – Agree to pay ($20.00?) for Neil to attend the ‘Charitable Status Information Session’

5. Events Coordinator: Keegan McEvoy
·Chris Chan: Eco-Fair, March 3rd. JG O'Donoghue building
·Discussion regarding Grant MacEwan Sustainability week
oEvent runs through March 9th,10th, and 11th
oEBC asked to attend March 9th and 10th
oEBC has been requested to give a one hour presentation
oAim to have completed enough of the ‘lobby document’ to form the basis of a 5-8 minute presentation to.
·Eric Welz: Kings University College
oEBC has agreed to donate a bicycle as requested for this event
oTabling at the event is an option; but not compulsory.
oConsider including a number of either A) Free memberships, B) Gift Certificates for free shop time, or C) Gift Certificates for free basic bike mechanic courses
·ACTION:Erich Welz – Set preliminary 2010 dates for the basic bike mechanic course, (as per popular demand)

6. H.R Committee: Jason Ponto
·Summary of progress on the ‘lobby document’
·General welcome to new EBC employees Coreen (and Leila)
·Discussion of pay schedule: Neil Carey
·For future consideration:
oImplement a time sheet system
oAllow a one week hold back period on pay checks

7. Sponsorship Committee: Derek Pluim
·Summary of progress on sponsorship letter
·Discussion on MEC Grants:
oDeadline March.10.2010
oGrant application in process for “Access and Activity” Grant. ($500 to $15,000)
oThe grant proposal will focus on EBC’s bike rental program as it best fits the requirements in place for this specific grant.
·ACTION:Derek Pluim – Complete and submit “Access and Activity” grant application.

8. Newsletter Committee: Keegan McEvoy
·Next meeting Feb.21.2010
·Goal is to have the first edition ready for May.2010 (prior to Bike month)
·Attempts will be made to source green printing companies; however cost savings will take precedence.

9. Misc.
·Anyone who is interested in receiving a “name@edmontonbikes.ca” email account just needs to contact Chris to get one set up.
·MOTION:Erich – To declare Chris Chan the acting Executive Director for EBC, in order to formally receive recognition for his contributions to the organization.
oSeconded: Keegan McEvoy
oAll approved.
oMotion Carried.

Minutes recorded by Derek Pluim

Next Meeting:

March.5.2010
6:00PM – 9:00PM
BikeWorks - 10047 80th Avenue

Board Minutes March 2010

2010-09-20T22:01:54Z

DavidFeldman: Created

Edmonton Bicycle Commuters Society
Meeting Minutes: March 5, 2010

Attending Regrets
Derek, Jason, Neil, Michael, Sharon, Lauren, Keegan, Chris, David (non-voting) Bill

Task Items:
-Lauren will contact Jim to submit time sheets, will write up job postings based on grant proposals by March 8th.
-Sharon will help Chris finish up the AHC report, and investigate conference call
-Neil will email Velo committee about additional funding requested
-Michael will contact charity wanting bikes donated
-Lauren, Michael and Chris will meet as ad hoc committee about staff /volunteer training.
1. Called to Order at 6:20
2. Approval of Agenda- Sharon, Jason
3. Approval of Minutes- not done. Everyone is to have the minutes from the February and March minutes done by the April meeting so we can approve them
4. Acting Executive Director Report (Chris Chan)
a) We need to submit Jim’s time sheets in order finish reporting for the AHC grant. Lauren will contact Jim to submit time sheets.
b)Met with Alex and Esjay (paid mechanics). Staff had no concerns to bring forth. Both will handle some emails coming in and post events to website and Google Calendar.
Alex has created a schedule of supplementary courses and events that will take place on Thursday nights from March 11th until at least the end of April.
He will post them on the website. They are up on Google Wave for the Board to view. Some examples are bike maintenance, wheel care, etc.
Discussion: Should we send out a press release for the first event? Michael will write a press release and the Board decides it is an Executive decision if Chris wants to market the event as such or not.
c)Summer Hours- start full time May 1. With any media or advertising we
should indicate that people should check our website for our update hours.
d)CSL students
e) Grants- Lauren will write up job postings based on grant proposals. Sharon will help Chris finish up the AHC report
f) TRPAC meeting coming up March 15th in the evening Chris will be attending
h) Job postings- Chris will ask people to post on Google Wave once they have been written up. Possible to post on the U of A CAPS job postings. It costs $50 for registered charities.
i) Donations of bikes to other organizations- Someone contacted us about donating bikes to a church to put in a shipping container and be sent overseas. Possible we could donate the ones that we would normally scrap metal.Sharon and Jason- we should focus on here.Michael- we should deal with this on a case by case basis and leave it up to staff discretion.Chris- doesn’t want it to be an unsustainable project. Michael will follow up with
contact person from the charity and we can look at donating older bikes that
we would likely recycle.
i) ABA (ab bicycle association) committee seat is available to us and on March 9th at 6:30 pm there will be a conference call of the Rec and Transporation committee. Sharon will look into this to see if she is available to take part.
5. Financial report (Neil)
This month we got $10,000 from Action for Healthy Communities so our shortfall then became $15, 000, which is good considering that we do not have a casino this year. We have some flexibility when it comes to hiring new staff. Extra money that Bike Month has asked for can feasibly be spent.
Neil: The request from the VELO committee came after budgeting $4000. They are now asking for $6000 total. Neil proposes we give them $4000 because this is what was budgeted.
Derek: the additional funding would be used for the Cyclovia event. They will close down the streets and have it only open to bikes and pedestrians.
Discussion: What is the overall vision of Cycovia and how is this extra money going to increase and/or benefit cycling in Edmonton? Ask them to present at next board meeting. Board members would like the proposal to be more clear. Neil will send them questions over email about this and we will vote on additional funding over and above the 4000 by the next meeting.
6. Update on action items:
a) HR Committee (discussion of the role of project manager (sub-committee))-
NOTE: The staff grant proposals are on Wave
The sub committee decided on two staff members (Project Coordinator and Summer Programs Director) with the possibility of a third person who would be the Outreach Coordinator .
Discussion:The overall vision for this structure is that the paid staff will recruit volunteer mechanics and train them so that they will be able to run the shop.
Coreen and Keith- concerned about not having full time staff in summer because of high volume and lack of the necessary mechanical skill of volunteers.
Chris- In response to this concern- the Outreach Coordinator position would help. with this. We need to change our pattern of moving from summer to summer where the power and knowledge lies with some staff versus many volunteers. They need to be trained and empowered to help this organization.
Michael- There are ways to tweak what we are looking for when we hire ex. “Technical experience is an asset”. Our current cycle is not sustainable and we need to look long term. We should make our mandate known that we are 100% volunteer run and lay out the expectations people should have when coming to the shop.
Overall thoughts from the board-
We need to emphasize community environment.
Sustainability is a huge factor influencing this move
We need to come up with a training system for the new staff and volunteers so that they can sustain the service and move EBC forward.
Ad hoc committee created to plan training of new staff and volunteers and to create a volunteer process:
Membership is Lauren, Michael, and Chris. Coreen and Keith wish to be kept in the loop. Erich was nominated by the other board members to help out with this committee.
b) Grant Proposals- see ED report for STEP and federal applications.
Access and Activity grant proposal submitted on March 3rd 2010 by Derek for $8050 for the Bicycle Rental Program. We should hear within 10 weeks. The Board discussed helmets and agreed that we will not force people to rent them but will make them available for free with a bike rental. We can talk to MEC separately to buy a few helmets for the program.
Neil- submitted a STEP proposal as well so he will pull his because it’s a duplicate.
c) Charitable status info session (Neil) No additional information at this time
d)Community events-
Upcoming:
-Heritage Days- Chris will contact Jack Little with Heritage Festival, He is ok with EBC offering mechanic and bike services although still their racks.
-Grant MacEwan sustainability week- Wednesday March 9th and 10th. – Keegan and Chris can be there. EBC will have a table and one hour workshops both days. Volunteers are need if possible.
Past:
-Faculty of extension tabled at university farm March 3 for office ECO carnival and it was very effective for us. The light bike worked! Lunch hour basic course possible- getting in touch with Chris in the future
-Bike lights workshop went well with 15 people in attendance. Smaller workshops are to come.
e) Newsletter (Keegan’s report attached)
7. Next meeting date April 1 6:00. Lauren will bring food

Incident Reporting Log Policy

2010-09-20T21:56:18Z

DavidFeldman: Created

Policy (Operational): Incident Report Log

This policy is effective as of November 14, 2009

Purpose

This policy is designed to shield EBC from potential liability problems, track potential organizational problems,
and provide information in transition periods.

Philosophy

By maintaining incident reports, the EBC will be able to address concerns in a timely fashion, ensuring
that BikeWorks and other EBC-sanctioned events continues to be well-reputed, safe, and welcoming to all
individuals including EBC staff, EBC members, and the general public. By creating a safe, welcoming, and well-
organized environment, EBC will be better positioned to achieve its vision and mission.

Policy

1 . All incidents in BikeWorks, on EBC property, or those related to EBC's participation in community
events which are deemed to be of concern, must be documented by EBC staff or a member of the Board
of Directors in the incident log.

2 . All EBC members and members of the public are encouraged to complete incident reports, but their
completion is not manditory.

3 . Incident Reports shall include the following:
(a) what should they include??? name, date, incident, location, etc?

Who can view reports? Are they confidential? Can only the board read them? What do you think?

Definitions

Incidents of concern are any incident which a reasonable person would deem dangerous, illegal, or inappropriate,
including, but are not limited to: conflicts between EBC volunteers or staff and members of the public; Injuries;
Significant loss or destruction of property; Trespassing; Unattended children in BikeWorks; Theft; Violence;
and, Banishments.

Scope

This policy applies to all EBC members.

Exceptions

If an incident cannot be entered into the incident report log for reasons of sensitivity or privacy, as determined
by the reporter, it should be brought to the attention of the EBC Board of Directors at the next possible board
meeting, as an in camera item.

Implementation and Monitoring

The Project Coordinator is responsible for the creation and maintenance of incident report log files. File will be
stored in accordance with the ***Document Storage Policy****.

Policies

2010-09-20T21:55:42Z

DavidFeldman: Links corrected

[[Policy Template]]

==Operational Policies==
===Administration===
*[[Policy Content Policy]]
*[[Policy Procedure Policy]]
*[[Official Spokesperson Policy]]
*[[Document Storage Policy]]
*[[Incident Reporting Log Policy]]

===Employment===

===Bikeworks===

===Financial Management===

==Political Policies==

==Policies Under Development==
Policies under development are being worked on by board and committee members, but have not yet been approved. Feel free to update policies in this category, and discuss what you'd like to see on the discussion page. In the absense of an official policies, some of these drafts are being used as de facto policies, so if there's something you don't like, please bring it up before we make it official.
*[[Employee Handbook]]

===Operational Policies===

====Administration====
====Employment====

====Bikeworks====

====Financial Management====
*[[Financial Management Policy]]

===Political Policies===

Employee Handbook

2010-09-20T21:50:36Z

DavidFeldman: formatting

----

- This entry needs both approval from the Board and formatting -

----

EBC Employer Handbook

Job posting

Approval to recruit for vacant or newly created positions will be granted by the board of
directors.

The board must also approve of a job description, which consists of the following:
● Position title
● Reports to
● Position summary
● Duties and responsibilities (where possible, organize by key responsibility area and
included % of time spent on duties)
● Context and Complexity (describe specific skills that the position will need)
● Work problems (describe potential challenges or hazards in the position)
● Authority (What authorities will the position have?)
● Qualifications (specific skill requirements, diploma, degree, years experience, etc.)
● Starting/ending date where applicable
● Compensation rate (or salary range)
● Hours of work

Vacant and newly created positions must be posted both internally and externally for a period
of at least ten (10) calendar days. The posting shall include the complete job description, as
described above, and the following:
● Closing date of competition
● Respondent
● The following statement regarding acknowledgement of applications: "We thank all
candidates for their interest, however, only those selected for an interview will be
contacted."

Positions do not need to be posted when the title or nature of a position changes due to an
employee being promoted to a new role. This will encourage employees to take on new
responsibilities and be rewarded accordingly without having the employee fear that they may
lose their position in an open competition.

All applications will be date stamped upon receipt, or, in the case of an application that is sent
by email, the time and date received by the email server will act as the date stamp.

All internal applications will be acknowledged.

Selection

It is the responsibility of each applicant to demonstrate that she or he meets the requirements of
the position. A minimum of two and a maximum of six applicants will be interviewed for any one
position.

Each hiring committee will consist of a minimum of two members of the board of directors. The
board may appoint additional staff members or community representatives to sit on the hiring
committee if it sees fit.

The hiring committee is responsible for reviewing applications, selecting candidates for
interviews, writing interview questions, and scheduling and executing interviews. One person
on the hiring committee will be appointed as chair.

Applicants who best meet the requirements of the position will be invited to an interview where
they will be evaluated on their response to a preset list of questions regarding their education,
experience, and ideas relevant to the position.

Second interviews may be held if multiple candidates demonstrate equal abilities or if the hiring
committee would like to follow up on new or missed details.

Once a final candidate has been determined, and prior to any offer of employment, approval
must be obtained from the board of directors. Approval may be done over email.

Following receipt of approval to hire, a verbal offer can be made to the candidate.

Confirmation of employment

Once a verbal offer of employment has been made and verbal acceptance has been received, a
written “Offer of Employment” letter is prepared, which includes:
● Position title
● Job description
● Salary
● Benefit package information
● Vacation entitlement
● Starting date
● Hours of work
● Probationary period

A detailed “Offer of Employment” letter template is included in this document as “Appendix
A: Offer of Employment Letter”. Notice that this letter assumes that the job description will
attached to the letter.

The hiring committee will forward two copies of the offer of employment to the potential
employee. The potential employee shall be requested to sign and return one copy while
retaining the other for personal files, as an indication of acceptance of the terms of employment.

Upon receipt of written acceptance from applicant, EBC will respond either by phone or in
writing to all unsuccessful applicants who were interviewed.

Orientation

The employee's supervisor will conduct the orientation, which will include:

●
●

Brief the new employee on the role, purpose, history and organization of EBC.
Review relevant policy and procedure manuals along with pertinent details of the work
area (i.e. washrooms, parking, etc) for the program area with the new employee.
Give the new employee a tour of the BikeWorks shop, ensuring that the new employee
can locate first aid materials and fire extinguishers, and is familiar with fire exits.
Introduce the new employee to their colleagues (both paid and voluntary).
Review the "EBC Employee Handbook" with the new employee, making sure to point
out EBC policies and procedure relating to: Occupational Health and Safety, Fire and
Safety, Harassment.
Inform the new employee of expected responsibilities and review the job description.
Inform the new employee of the performance evaluation process.
Conduct orientation of EBC's administrative and financial procedures as related to their
position.
Answer questions as required.

●

●
●

●
●
●

●

Probation

The purpose of the probationary period is to provide orientation, guidance, on-the-job training,
and coaching to the new employee, allowing them the opportunity to learn and fulfill the
requirements of their new position. This period is also the final and critical phase of the selection
process that will provide the supervisor or the Board with the opportunity to evaluate the hiring
decision. To do this effectively, the supervisor will be required to regularly monitor, measure
and review the new employee’s level of performance during the probationary period. During
this time, the new employee will be evaluating and adjusting to his/her new position and work
environment to determine if expectations are being met and assessing his/her overall fit to EBC
and its mission and values.

Length of probation
An individual who has been newly hired or promoted shall serve a probationary period of three
(3) to six (6) working months.

1. Three (3) Months – supervised staff (report to a supervisor)
2. Six (6) Months – unsupervised staff (report directly to the board)
3. Probationary period for part-time employees will be established as noted above.

The probationary period does not include time the individual spent as a volunteer. However,
probationary periods may be waived with the approval from the Board of Directors.

Promotion or transfer
If an employee is promoted or transferred to a new position, the appropriate probationary period
and review is once again required. An employee does not have the option of returning to his/her
former job if the new position does not work out satisfactorily nor can EBC guarantee another
position. The Board may choose to waive the probationary period at its discretion.

Probationary review
The probationary review must be conducted prior to the end of the probationary period that
applies. The form shall be completed, signed and forwarded to the Board of Directors. The
assessment of the employee is reviewed, the appropriate administrative steps followed and
the document becomes part of the employee’s personnel file. The form allows for periodic
evaluations of the new employee throughout the probationary period. The supervisor must
provide ongoing supervision and keep the new employee informed on his/her performance
relative to EBC’s expectations.

A completed probationary review will consist of a completed “Performance Management Form”
in which the performance management cycle will be the probationary period.

The Performance Management Form is included in this handbook as “Appendix B: Performance
Management Form”.

Change of status
An employee cannot change from a probationary status to employment status unless his/her
probationary review form shows an acceptable assessment.

Extension of probationary period
The probationary period may be extended, with the reasons for the extension given to the
employee in writing. The performance issues in question should be addressed by clearly
defining the objectives for the extended period.

Consultation with the Board of Directors is required prior to the approval of an extension.
Probation time can be fulfilled by active employment only. If the individual is absent during the
probationary period (i.e., illness, vacation), the length of extension to the probationary period
shall be appropriate to the circumstance in each case.

Termination
The employee's performance shall be periodically assessed during the probationary period and
the supervisor shall discuss the results of the assessment with the employee. If the employee's
performance is unsatisfactory, employment may be terminated, in writing, during or at the end of
the probationary period, subject to applicable statute.

The Board of Directors must be notified two (2) weeks before the end of the probationary period
when the supervisor suspects that a termination recommendation will be proposed.

Performance Management

Performance management is an ongoing process in which the employee and his or her
supervisor complete a Performance Management Form. That form is included in this document
as “Appendix B: Performance Management Form”.

The performance management cycle is six months for ongoing employees. In the case of
summer students and temporary positions, the performance management cycle is two months.

This will ensure performance-related communication between the employee and his or her
supervisor and give the employee a better chance to succeed in his or her role.

At the start of the performance management cycle, the employee and his or her supervisor will
complete the appropriate part of the Performance Management Form. This outlines key work
objectives and performance measures to ensure that those objectives are being completed.

At the end of the performance management cycle, the employee and the supervisor will
complete the second part of the Performance Management Form. This section assesses the
results of the objectives outlined at the beginning of the cycle.

The supervisor will complete the third part of the form, summarizing the employee’s overall
performance and decide whether the employee “exceeded”, “met”, or “did not meet”
expectations.

The employee and the supervisor will both sign the form, copy it, and submit one copy to the
employee’s file and another to the Board for review.

The next performance management cycle starts immediately.

Termination

Background
Employers have a basic right to terminate an employee, but along with that right, come
responsibilities. Employers must comply with the Employment Standards and human rights
legislation for their jurisdiction and beyond that, employers must treat employees fairly and in
good faith as defined by common law.

All jurisdictions have minimum standards for periods of notice required for termination without
cause, and requirements for compensation in lieu of notice. A poorly handled termination can
lead to legal action; therefore it is wise to consult a lawyer before terminating an employee for
whatever the reasons.

Important Terms
Termination with cause puts the onus on the employer to show that an act by an employee
could seriously impact the organization.

Termination without cause usually requires advance notice and/or compensation be given to the
employee. In the voluntary and non-profit sector, termination without cause is often the result of
restructuring the organization or changes in funding.

Wrongful dismissal is a legal claim about the cause or notice given to the employee when they
are terminated. Constructive dismissal is when there is a significant change in the employment
relationship, for example, the employer significantly reduces an employee's salary or makes a
significant change to an employee's work location, hours of work, authority or position (without
the employee being separated from the organization). You want to avoid both of these.

Notice of termination by and to an employee shall be in accordance with the Employment
Standards Code of Alberta.

Termination for convenience
An employee may terminate their employment with EBC by providing a minimum of two (2)
weeks notice to their supervisor. Although not mandatory, employees are requested to provide
as much notice of termination as possible.

If an employee wishes to terminate their employment at the end of their commitment, two (2)
weeks notice shall be required.

Should there be a need to reduce the number of staff currently employed by EBC, a minimum of
two (2) weeks notice of termination of employment shall be given to those employees affected.

Discipline and termination of employees
Employees shall perform their assignments within the specifics of the position description.
Employees who consistently fail to conform to the specifics of their position description or exhibit
inappropriate behavior or poor performance shall be required to meet with their supervisor and
one other impartial supervisor. This meeting will attempt to identify the problems, find ways to
improve the situation and suggest adequate solutions, concluding with a recommended course
of action and an appropriate time frame in which the employee will be expected to improve to
the satisfaction of EBC. Details of the meeting will be documented, signed by all parties as a
correct representation of points discussed and placed in the employee’s personal file. A copy of
this documentation will be submitted to the Board.

If the situation persists, a verbal warning will be given to the employee by the supervisor and
will be supported by written documentation distributed to both the employee and to the Board.
Additionally, a copy signed by both the employee and the supervisor put in the employee’s file.

If the employee’s inappropriate behavior or performance continues, the employee shall be
dismissed. Dismissal shall only occur when all other efforts to correct the problem have failed.
Dismissal shall take place only after consultation with the Board.

Termination for cause
Employment may be terminated for just cause and without notice after consultation between the
supervisor and the Board for any of the following reasons

●
●
●

Gross misconduct or insubordination
Sexual harassment
Performance of assignment(s) while under the influence of alcohol or mind-altering
drugs
Theft
Misappropriation of EBC funds
Abuse of EBC equipment or materials
Falsification of EBC records

●
●
●
●

●
●
●

Misrepresentation of personal information
Illegal, violent or unsafe actions
Abusive treatment of clients or co-workers, either physically or mentally

Although this list is not comprehensive, it is a starting point. It is strongly recommended that
if the Board is considering terminating an employee for cause, then they should consult
with a legal professional.

It is also important to note that “not being good at the job” is not grounds for terminating an
employee for cause. In general, the employee must actively and intentionally do something
wrong for the employer to terminate the employee with cause.

Dismissal/Resignation

Supervisors are required to submit notice of an employee's resignation to the Board within
twenty-four (24) hours of receiving the resignation.

Prompt notification to the staff and the appropriate employees regarding immediate dismissal of
an employee shall be the responsibility of the Board, or, when appropriate, the supervisor.

Where the employer terminates the employee without just cause (as defined in the Alberta
Employment Standards Code), notice or pay-in-lieu of notice will be given to the employee as
per Alberta Employment Standards code. The employee will be required to sign a Release Form
as part of the severance agreement should the severance exceed the Employment Standards
Code.

On an employee's final day with EBC, arrangements must be made for the removal of personal
effects from the office and the return of any office effects from home.

Before an employee’s final pay-cheque is released, the employee must have submitted all
timesheets, and returned all office keys, identification cards, and any other Society property.

Employment of Relatives

Immediate relatives include spouse, partner, common law spouse, parent or child.

The immediate relative will not work on the same team as the current employee.

The immediate relative and the current employee will not work in a supervisory relationship with
each other.

This policy does not apply to temporary employment lasting less than six months (e.g. summer
work placement).

Filling Temporarily Vacant Positions

EBC's recruitment and selection policies shall apply.

Temporarily vacant positions are defined as those arising from leaves of absence greater than a
period of ten (10) weeks, i.e. pregnancy leave and parental leave.

General Holidays

All Full-time employees and Part-time employees who are on active-payroll are entitled to the
following general holidays:

New Year's Day, Family Day, Good Friday, Easter Monday, Victoria Day, Canada Day,
Heritage Day (Civic), Labour Day, Thanksgiving, Remembrance Day, Christmas Day,
Boxing Day, and New Year's Day.

Where a statutory holiday falls on a Saturday the holiday will be observed on the preceding
Friday. Those falling on a Sunday will be observed on the following Monday. Should an
employee be requested to work on the holiday, the employee will be provided another day in
lieu.

Hours of Work

Because BikeWorks and EBC events are primarily evenings and weekends, with the potential
for early mornings and other odd hours, a regular schedule is difficult to implement. Expected
hours of work will vary by position and be expressed in the “Offer of Employment” letter.

Employees will receive two days off every week. Unless the employee prefers an alternate
arrangement, their supervisor will make every effort to ensure these days are consecutive.

No overtime shall be planned or worked by staff unless approved by his or her supervisor.

Overtime

General
Overtime is only paid when the time worked is non-discretionary (non-elective).

Overtime is non-discretionary when a supervisor asks the employee to work and this usually
involves a specific project outside normal work plans. It is not paid if the supervisor asks the
employee to stay 30 minutes or less to meet a critical deadline.

Supervisors will give reasonable notice whenever overtime is needed so that the employee
involved has sufficient time to make the necessary arrangements.

Paid overtime approval
Before overtime work starts, the supervisor and employee are advised to get together to review
the work plan and establish the maximum hours that should be worked. It is the supervisor's
job to approve overtime work in advance, keep accurate records and report overtime claims

immediately so that the employee can be paid in the pay period the overtime is earned, or
rewarded with pay in lieu.

Overtime rate
Overtime worked will be paid at the regular hourly wage until the employee has worked over
forty (40) hours in a single week or eight (8) hours in single day. At that point, overtime will be
paid at a rate of 1.5 times his or her normal hourly rate.

Vacation Pay

Vacation time will be banked at 4% of time worked, and can be paid out at any time when the
employee works less than his or her standard hours of employment, or upon leaving EBC.

Employees with more than 3 years of continuous service will receive a 6% rate.

Pay Administration

For all full-time, part-time, and full-time contract positions, pay will be administered as follows:

●
●

Pay periods will last two weeks, ending every second Saturday.
Timesheets must be submitted to the Treasurer or payroll administrator by noon on the
following Monday. Late timesheets may result in delayed payment.
Employees will be paid biweekly, with paycheques available for pickup no later than 4pm
on the Friday following the end of the pay period.
No advances will be provided.

●

●

In the case of termination, the employee's supervisor will notify the Treasurer or payroll
administrator of employment terminations to ensure the complete, accurate and timely
calculation of final pay. Administration will ensure appropriate documentation is completed
and the final pay cheque is distributed in accordance with the Employment Standards Code.

Before an employee’s final pay-cheque is released, the employee must have submitted all
timesheets, and returned all office keys, identification cards, and any other Society property.

Timesheets

Weekly timesheets are to be submitted to your supervisor for approval on a weekly basis. The
supervisor is then responsible for approving them and forwarding to the Treasurer or Payroll
Administrator. Payment for timesheets received later than noon on Monday may be delayed.

Timesheets should show all time that will be paid, including paid holidays, vacation taken, and
any other form of leave with pay. A brief description of the work done should also be included,
aproximated to within an hour. Any overtime to be banked should also be clearly shown.

Use of Property

Use of computers
Employees and volunteers who have access to any of EBC's computers are expected to
respect the Computer Usage Guidelines, which includes use of the EBC computer network, use
of software, and use of the Internet. Accordingly, all employees will understand, and abide by
the EBC's Rules of Conduct Regarding Computer Use policy.

Use of the EBC computer network
Employees and volunteers are expected to follow the guidelines related to the use of the
Society Computer Network. This means of communication is considered to be a professional
correspondence tool.

Use of software
EBC respects the proprietary rights of a computer software developer. As a user, employees
and volunteers are required to comply with the license agreements associated with the
computer software products.

Use of the Internet
EBC recognizes that the Internet is a useful tool to aid employees and volunteers in
accomplishing their duties. As such, its primary use is for education, research, communication
and administration as applicable to EBC business. Understanding that all activities on the
Internet may be traced back to the Society, work on the Internet shall be conducted in such a
manner that public confidence and trust in the integrity, objectivity and professionalism of the
Society are conserved and enhanced. Employees and volunteers are expected to follow the
guidelines related to the use of the Internet listed in the Rules of Conduct Regarding Computer
Use policy.

It is intended that the facilities and the property of the Society be used for Society purposes and
in a proper manner. Society property includes intellectual and physical properties.

Intellectual property
An employee who produces a document, tool or any other work for EBC cannot take ownership
of the product. A task that has been performed for EBC becomes the property of EBC.

Intellectual property also includes the use of confidential information that the employee
or volunteer might become aware of through his/her work. This information is to remain
confidential even after the employee or volunteer’s departure.

Use of Equipment
Use of EBC equipment for personal purposes is permitted, provided the following conditions are
met:
● EBC equipment must remain inside the facility, unless it is normally available for rent.
Rental equipment may be removed, provided it has been signed out in accordance with
the standard rental procedure.
● An employee or volunteer wishing to borrow equipment for longer than 24 hours must

receive their supervisor’s permission.
Personal use of EBC equipment must not interfere with EBC business.
Any damage to EBC equipment during personal use, will be repaired at the expense of
the employee or volunteer who damaged it.

●
●

The employee or volunteer is expected to properly use and maintain EBC equipment. Misuse or
damage caused to EBC equipment or property could result in disciplinary actions and/or other
sanctions.

Security of property
During non-business hours, only authorized EBC employees and volunteers are permitted to
access EBC's facilities.

EBC property, equipment and documents, are not to be removed from BikeWorks without
approval from the supervisor. The employee or volunteer will be held responsible for such
property until it is returned to EBC.

Where EBC property is available to be borrowed, the local sign-out procedures must be
followed before the item(s) leaves the premises.

Leaves of Absence

Compassionate Leave of Absence
Compassionate leave is time off with pay as a result of death or other crisis in the employee’s
immediate family.

An employee shall be granted three (3) consecutive working days without loss of salary in
the event of death of the employee’s child, parent, brother, sister, husband, wife, partner,
mother-in-law, father-in-law, grandparent, guardian, son-in-law, daughter-in-law or grandchild.
Compassionate leave for the death of any other relative shall be at the discretion of the
supervisor.

Compassionate leave for other crises shall not exceed three (3) days in each calendar year and
subject to the discretion of the supervisor as determined by the circumstances.

Compassionate leave shall be extended up to a maximum of two (2) days for travel in excess of
320 kilometres one way from the employee’s residence.

Jury Duty
Any regular full-time or regular part-time employee who is required to perform jury duty on a
regular working day will be released to serve. The employee will be reimbursed by EBC for
the difference between the pay received for jury duty and the employee’s regular salary for the
same period of time. The employee will be required to furnish proof of jury duty service and Jury
Pay received.

Any regular full-time or regular part-time employee who is required to act as a witness in a non-

work related legal proceeding will be required to use vacation leave or leave without pay to
attend court.

Maternity/Parental leave
EBC is committed to assisting employees during the very exciting time of welcoming a new
child into their family. To that end, EBC follows all legislated requirements around maternity and
parental leave.

Every employee who has completed six consecutive months of continuous employment with
EBC, and is pregnant or is required to care for:
● A new-born child of the employee
● A child who is in the care of the employee for the purpose of adoption
● A child with respect to whom the employee meets the requirements of paragraph 23(1)
(c) of the
● Employment Insurance Act
shall be granted an unpaid absence from employment of up to 52 weeks.

The leave of absence may only be taken during the fifty-two week period beginning on the
day on which the child is born or comes into the care of the employee, or the requirements of
paragraph 23(1)(c) of the Employment Insurance Act.

Every employee who intends to take a leave of absence from employment shall give at least
four weeks notice in writing to EBC before the leave is to begin, shall inform EBC in writing
of the length of leave intended to be taken and give at least four weeks written notice of any
changes in length of the leave period.

Every employee who takes or is required to take a leave of absence from employment is entitled
to be reinstated in the position that the employee occupied when the leave of absence began.
Where for any valid reason EBC cannot reinstate an employee in the position they previously
held, EBC shall employ the employee in a comparable position with the same wages and
benefits.

Where an employee takes leave and, during the period of that leave, the wages and benefits of
the group of employees of which that employee is a member are changed as part of a plan to
reorganize the department in which that group is employed, that employee is entitled, on being
reinstated, to receive the wages and benefits in respect of that employment that that employee
would have been entitled to receive had that employee been working when the reorganization
took place. EBC shall notify the employee in writing of that change as soon as possible.

Employees on maternity/paternal leave do not accumulate vacation leave or sick leave, but will
receive credit towards their length of service for time away.

Voting Day Leave
EBC strongly encourages all employees to participate in the electoral process, including voting
in all municipal, provincial, and federal elections. To ensure that employees have adequate time
to exercise their franchise to vote, EBC will not prevent employees from having four consecutive

hours free to vote during the hours the polls are open. EBC reserves the right to schedule this
leave and will endeavour to minimize the time away from work (e.g. if the polls are open from 9
a.m. to 8 p.m. and the employee works until 4 p.m. no time from work will be given, as there are
four free hours to vote between 4 p.m. and 8 p.m.)

Appendix A: Offer of Employment Letter

Note: this letter assumes that the job description will attached to the letter when it is sent to the
prospective employee.

[Date]
[Name of employee]
[Address of employee]

Dear [employee’s name],

RE: Offer of Employment

This letter is to confirm our offer of [fulltime/parttime] employment at the Edmonton Bicycle
Commuters' Society (EBC) as [position title] for a [length of contract] period, starting [start date].
The [position title] position and the terms of your employment will be reviewed at the completion
of this agreement, with the possibility of renewal or extension. The following sets out the terms
of your employment.

Salary: You will be paid at a rate of [money per time] by [means of payment (cheque?)] on
[payment interval or pay days].

Office Holidays: Paid holidays are: New Year's Day, Family Day, Good Friday, Easter Monday,
Victoria Day, Canada Day, Heritage Day (Civic), Labour Day, Thanksgiving, Remembrance
Day, Christmas Day, Boxing Day, and New Year's Day.

Where a statutory holiday falls on a Saturday the holiday will be observed on the preceding
Friday. Those falling on a Sunday will be observed on the following Monday. If you are
requested to work on the holiday, you will be provided another day in lieu.

Holidays: Vacation time will be banked at 4% of time worked, and can be paid out at any time
when the employee works less than his or her standard hours of employment, or upon leaving
EBC.

At the end of each calendar year, any banked vacation in excess of one year’s allowance must
be taken within 30 days, or be forfeit. If vacation is being saved for a specific purpose, the
Board, at its sole discretion, may grant an exception.

Overtime: Overtime worked will be paid at the regular hourly wage until the employee has
worked over forty (40) hours in a single week or eight (8) hours in single day. At that point,
overtime will be paid at a rate of 1.5 times his or her normal hourly rate. You may also choose to
bank overtime hours, to be used at a later date.

[position title] position:
You will be expected to carry out the duties and responsibilities of the [position title] description
with EBC. A detailed job description is attached [make sure you attach the description!]. It is a
term of your employment with EBC that all monies that you receive or are entitled to by virtue
of carrying out [position title] activities are property of EBC (other than salary, other benefits
described above, expenses incurred by you on behalf of EBC and reimbursed by EBC, or
bonuses). [This cryptic sentence means, "if you make money on the side by doing what we're
paying you to do, that money belongs to us".]

You convey and assign to EBC all right, title and interest to any and all intellectual property
created as part of your employment with EBC, including and not limited to copyright for such
intellectual property, and waive all moral rights in and to any works created by you as part of
your employment with EBC in which copyright exists.

Termination:

Employment under this agreement is for a [length of contract, e.g. "one year"] term subject to
the right of you and EBC to terminate the employment as described below.
You and EBC agree that employment under this agreement may be terminated as follows in the
specified circumstances:

●

by you giving at least 14 days' advance notice in writing to the Executive Director or to
the board of directors. Either the Executive Director or the Board of Directors may waive
such notice, in whole or in part and if done so, your entitlement to salary and benefits
under this agreement will cease on the date that notice such notice is waived;
by EBC without notice or payment in lieu of notice, for cause. For the purposes of
this agreement, "cause" means any breach of this agreement and any omissions,
commissions or conduct which would constitute just cause at law; or
by EBC at its sole discretion for any reason, without cause, upon providing you notice
of termination calculated on the basis of one (1) month's notice of termination for each
completed year of service (or at EBC's option the equivalent pay in lieu of notice)
inclusive of all payments or entitlements to which you are entitled under the Alberta
Employment Standards Code or, if applicable, the Canadian Labour Code, including
notice of termination and severance (or at EBC's option, the equivalent pay in lieu of
notice) and employee benefits.

●

●

Pay in lieu of notice and any applicable termination or severance pay as referred to above will
be calculated on the basis of your salary as of the date you receive notice of termination.
You and EBC agree that the provision of notice or pay in lieu of notice to you by EBC on
termination shall not prevent EBC from alleging just cause for termination.

You agree to accept the pay in lieu of notice and benefits as set out above in full and final
payment of all amounts owing to you by EBC on termination, including any payment in lieu of
termination, entitlement by you under any applicable statute and any right that you may have
at common law and you waive any claim to any other payments or benefits from EBC. [In other
words, if we fire you and pay you out like we say we will, you can't ask for anything else from
us.]

You authorize EBC to deduct from any payment due to you at any time, including from pay in
lieu of notice or severance pay, any amounts owed to EBC by reason of advances, loans or
in recompense for damages to or loss of EBC's property and equipment save only that this
provision shall be applied so as not to conflict with any applicable legislation. [in other words, if
you owe us money, either from loans or from stuff you broke or stole, we can take it from your
pay.)]

If the terms of this agreement are acceptable, please sign, date and return the attached copy of
this letter. We look forward to working with you.

Yours Truly,

[name of president or ED],
[signature of president or ED]

________________________________
[Name of employee]

___________________________________
Date

Appendix B: “Performance Management Form”

Currently in PDF form.

Employee Handbook

2010-09-20T21:49:23Z

DavidFeldman: formatting

- This entry needs both approval from the Board and formatting

EBC Employer Handbook

Job posting

Approval to recruit for vacant or newly created positions will be granted by the board of
directors.

The board must also approve of a job description, which consists of the following:
● Position title
● Reports to
● Position summary
● Duties and responsibilities (where possible, organize by key responsibility area and
included % of time spent on duties)
● Context and Complexity (describe specific skills that the position will need)
● Work problems (describe potential challenges or hazards in the position)
● Authority (What authorities will the position have?)
● Qualifications (specific skill requirements, diploma, degree, years experience, etc.)
● Starting/ending date where applicable
● Compensation rate (or salary range)
● Hours of work

Vacant and newly created positions must be posted both internally and externally for a period
of at least ten (10) calendar days. The posting shall include the complete job description, as
described above, and the following:
● Closing date of competition
● Respondent
● The following statement regarding acknowledgement of applications: "We thank all
candidates for their interest, however, only those selected for an interview will be
contacted."

Positions do not need to be posted when the title or nature of a position changes due to an
employee being promoted to a new role. This will encourage employees to take on new
responsibilities and be rewarded accordingly without having the employee fear that they may
lose their position in an open competition.

All applications will be date stamped upon receipt, or, in the case of an application that is sent
by email, the time and date received by the email server will act as the date stamp.

All internal applications will be acknowledged.

Selection

It is the responsibility of each applicant to demonstrate that she or he meets the requirements of
the position. A minimum of two and a maximum of six applicants will be interviewed for any one
position.

Each hiring committee will consist of a minimum of two members of the board of directors. The
board may appoint additional staff members or community representatives to sit on the hiring
committee if it sees fit.

The hiring committee is responsible for reviewing applications, selecting candidates for
interviews, writing interview questions, and scheduling and executing interviews. One person
on the hiring committee will be appointed as chair.

Applicants who best meet the requirements of the position will be invited to an interview where
they will be evaluated on their response to a preset list of questions regarding their education,
experience, and ideas relevant to the position.

Second interviews may be held if multiple candidates demonstrate equal abilities or if the hiring
committee would like to follow up on new or missed details.

Once a final candidate has been determined, and prior to any offer of employment, approval
must be obtained from the board of directors. Approval may be done over email.

Following receipt of approval to hire, a verbal offer can be made to the candidate.

Confirmation of employment

Once a verbal offer of employment has been made and verbal acceptance has been received, a
written “Offer of Employment” letter is prepared, which includes:
● Position title
● Job description
● Salary
● Benefit package information
● Vacation entitlement
● Starting date
● Hours of work
● Probationary period

A detailed “Offer of Employment” letter template is included in this document as “Appendix
A: Offer of Employment Letter”. Notice that this letter assumes that the job description will
attached to the letter.

The hiring committee will forward two copies of the offer of employment to the potential
employee. The potential employee shall be requested to sign and return one copy while
retaining the other for personal files, as an indication of acceptance of the terms of employment.

Upon receipt of written acceptance from applicant, EBC will respond either by phone or in
writing to all unsuccessful applicants who were interviewed.

Orientation

The employee's supervisor will conduct the orientation, which will include:

●
●

Brief the new employee on the role, purpose, history and organization of EBC.
Review relevant policy and procedure manuals along with pertinent details of the work
area (i.e. washrooms, parking, etc) for the program area with the new employee.
Give the new employee a tour of the BikeWorks shop, ensuring that the new employee
can locate first aid materials and fire extinguishers, and is familiar with fire exits.
Introduce the new employee to their colleagues (both paid and voluntary).
Review the "EBC Employee Handbook" with the new employee, making sure to point
out EBC policies and procedure relating to: Occupational Health and Safety, Fire and
Safety, Harassment.
Inform the new employee of expected responsibilities and review the job description.
Inform the new employee of the performance evaluation process.
Conduct orientation of EBC's administrative and financial procedures as related to their
position.
Answer questions as required.

●

●
●

●
●
●

●

Probation

The purpose of the probationary period is to provide orientation, guidance, on-the-job training,
and coaching to the new employee, allowing them the opportunity to learn and fulfill the
requirements of their new position. This period is also the final and critical phase of the selection
process that will provide the supervisor or the Board with the opportunity to evaluate the hiring
decision. To do this effectively, the supervisor will be required to regularly monitor, measure
and review the new employee’s level of performance during the probationary period. During
this time, the new employee will be evaluating and adjusting to his/her new position and work
environment to determine if expectations are being met and assessing his/her overall fit to EBC
and its mission and values.

Length of probation
An individual who has been newly hired or promoted shall serve a probationary period of three
(3) to six (6) working months.

1. Three (3) Months – supervised staff (report to a supervisor)
2. Six (6) Months – unsupervised staff (report directly to the board)
3. Probationary period for part-time employees will be established as noted above.

The probationary period does not include time the individual spent as a volunteer. However,
probationary periods may be waived with the approval from the Board of Directors.

Promotion or transfer
If an employee is promoted or transferred to a new position, the appropriate probationary period
and review is once again required. An employee does not have the option of returning to his/her
former job if the new position does not work out satisfactorily nor can EBC guarantee another
position. The Board may choose to waive the probationary period at its discretion.

Probationary review
The probationary review must be conducted prior to the end of the probationary period that
applies. The form shall be completed, signed and forwarded to the Board of Directors. The
assessment of the employee is reviewed, the appropriate administrative steps followed and
the document becomes part of the employee’s personnel file. The form allows for periodic
evaluations of the new employee throughout the probationary period. The supervisor must
provide ongoing supervision and keep the new employee informed on his/her performance
relative to EBC’s expectations.

A completed probationary review will consist of a completed “Performance Management Form”
in which the performance management cycle will be the probationary period.

The Performance Management Form is included in this handbook as “Appendix B: Performance
Management Form”.

Change of status
An employee cannot change from a probationary status to employment status unless his/her
probationary review form shows an acceptable assessment.

Extension of probationary period
The probationary period may be extended, with the reasons for the extension given to the
employee in writing. The performance issues in question should be addressed by clearly
defining the objectives for the extended period.

Consultation with the Board of Directors is required prior to the approval of an extension.
Probation time can be fulfilled by active employment only. If the individual is absent during the
probationary period (i.e., illness, vacation), the length of extension to the probationary period
shall be appropriate to the circumstance in each case.

Termination
The employee's performance shall be periodically assessed during the probationary period and
the supervisor shall discuss the results of the assessment with the employee. If the employee's
performance is unsatisfactory, employment may be terminated, in writing, during or at the end of
the probationary period, subject to applicable statute.

The Board of Directors must be notified two (2) weeks before the end of the probationary period
when the supervisor suspects that a termination recommendation will be proposed.

Performance Management

Performance management is an ongoing process in which the employee and his or her
supervisor complete a Performance Management Form. That form is included in this document
as “Appendix B: Performance Management Form”.

The performance management cycle is six months for ongoing employees. In the case of
summer students and temporary positions, the performance management cycle is two months.

This will ensure performance-related communication between the employee and his or her
supervisor and give the employee a better chance to succeed in his or her role.

At the start of the performance management cycle, the employee and his or her supervisor will
complete the appropriate part of the Performance Management Form. This outlines key work
objectives and performance measures to ensure that those objectives are being completed.

At the end of the performance management cycle, the employee and the supervisor will
complete the second part of the Performance Management Form. This section assesses the
results of the objectives outlined at the beginning of the cycle.

The supervisor will complete the third part of the form, summarizing the employee’s overall
performance and decide whether the employee “exceeded”, “met”, or “did not meet”
expectations.

The employee and the supervisor will both sign the form, copy it, and submit one copy to the
employee’s file and another to the Board for review.

The next performance management cycle starts immediately.

Termination

Background
Employers have a basic right to terminate an employee, but along with that right, come
responsibilities. Employers must comply with the Employment Standards and human rights
legislation for their jurisdiction and beyond that, employers must treat employees fairly and in
good faith as defined by common law.

All jurisdictions have minimum standards for periods of notice required for termination without
cause, and requirements for compensation in lieu of notice. A poorly handled termination can
lead to legal action; therefore it is wise to consult a lawyer before terminating an employee for
whatever the reasons.

Important Terms
Termination with cause puts the onus on the employer to show that an act by an employee
could seriously impact the organization.

Termination without cause usually requires advance notice and/or compensation be given to the
employee. In the voluntary and non-profit sector, termination without cause is often the result of
restructuring the organization or changes in funding.

Wrongful dismissal is a legal claim about the cause or notice given to the employee when they
are terminated. Constructive dismissal is when there is a significant change in the employment
relationship, for example, the employer significantly reduces an employee's salary or makes a
significant change to an employee's work location, hours of work, authority or position (without
the employee being separated from the organization). You want to avoid both of these.

Notice of termination by and to an employee shall be in accordance with the Employment
Standards Code of Alberta.

Termination for convenience
An employee may terminate their employment with EBC by providing a minimum of two (2)
weeks notice to their supervisor. Although not mandatory, employees are requested to provide
as much notice of termination as possible.

If an employee wishes to terminate their employment at the end of their commitment, two (2)
weeks notice shall be required.

Should there be a need to reduce the number of staff currently employed by EBC, a minimum of
two (2) weeks notice of termination of employment shall be given to those employees affected.

Discipline and termination of employees
Employees shall perform their assignments within the specifics of the position description.
Employees who consistently fail to conform to the specifics of their position description or exhibit
inappropriate behavior or poor performance shall be required to meet with their supervisor and
one other impartial supervisor. This meeting will attempt to identify the problems, find ways to
improve the situation and suggest adequate solutions, concluding with a recommended course
of action and an appropriate time frame in which the employee will be expected to improve to
the satisfaction of EBC. Details of the meeting will be documented, signed by all parties as a
correct representation of points discussed and placed in the employee’s personal file. A copy of
this documentation will be submitted to the Board.

If the situation persists, a verbal warning will be given to the employee by the supervisor and
will be supported by written documentation distributed to both the employee and to the Board.
Additionally, a copy signed by both the employee and the supervisor put in the employee’s file.

If the employee’s inappropriate behavior or performance continues, the employee shall be
dismissed. Dismissal shall only occur when all other efforts to correct the problem have failed.
Dismissal shall take place only after consultation with the Board.

Termination for cause
Employment may be terminated for just cause and without notice after consultation between the
supervisor and the Board for any of the following reasons

●
●
●

Gross misconduct or insubordination
Sexual harassment
Performance of assignment(s) while under the influence of alcohol or mind-altering
drugs
Theft
Misappropriation of EBC funds
Abuse of EBC equipment or materials
Falsification of EBC records

●
●
●
●

●
●
●

Misrepresentation of personal information
Illegal, violent or unsafe actions
Abusive treatment of clients or co-workers, either physically or mentally

Although this list is not comprehensive, it is a starting point. It is strongly recommended that
if the Board is considering terminating an employee for cause, then they should consult
with a legal professional.

It is also important to note that “not being good at the job” is not grounds for terminating an
employee for cause. In general, the employee must actively and intentionally do something
wrong for the employer to terminate the employee with cause.

Dismissal/Resignation

Supervisors are required to submit notice of an employee's resignation to the Board within
twenty-four (24) hours of receiving the resignation.

Prompt notification to the staff and the appropriate employees regarding immediate dismissal of
an employee shall be the responsibility of the Board, or, when appropriate, the supervisor.

Where the employer terminates the employee without just cause (as defined in the Alberta
Employment Standards Code), notice or pay-in-lieu of notice will be given to the employee as
per Alberta Employment Standards code. The employee will be required to sign a Release Form
as part of the severance agreement should the severance exceed the Employment Standards
Code.

On an employee's final day with EBC, arrangements must be made for the removal of personal
effects from the office and the return of any office effects from home.

Before an employee’s final pay-cheque is released, the employee must have submitted all
timesheets, and returned all office keys, identification cards, and any other Society property.

Employment of Relatives

Immediate relatives include spouse, partner, common law spouse, parent or child.

The immediate relative will not work on the same team as the current employee.

The immediate relative and the current employee will not work in a supervisory relationship with
each other.

This policy does not apply to temporary employment lasting less than six months (e.g. summer
work placement).

Filling Temporarily Vacant Positions

EBC's recruitment and selection policies shall apply.

Temporarily vacant positions are defined as those arising from leaves of absence greater than a
period of ten (10) weeks, i.e. pregnancy leave and parental leave.

General Holidays

All Full-time employees and Part-time employees who are on active-payroll are entitled to the
following general holidays:

New Year's Day, Family Day, Good Friday, Easter Monday, Victoria Day, Canada Day,
Heritage Day (Civic), Labour Day, Thanksgiving, Remembrance Day, Christmas Day,
Boxing Day, and New Year's Day.

Where a statutory holiday falls on a Saturday the holiday will be observed on the preceding
Friday. Those falling on a Sunday will be observed on the following Monday. Should an
employee be requested to work on the holiday, the employee will be provided another day in
lieu.

Hours of Work

Because BikeWorks and EBC events are primarily evenings and weekends, with the potential
for early mornings and other odd hours, a regular schedule is difficult to implement. Expected
hours of work will vary by position and be expressed in the “Offer of Employment” letter.

Employees will receive two days off every week. Unless the employee prefers an alternate
arrangement, their supervisor will make every effort to ensure these days are consecutive.

No overtime shall be planned or worked by staff unless approved by his or her supervisor.

Overtime

General
Overtime is only paid when the time worked is non-discretionary (non-elective).

Overtime is non-discretionary when a supervisor asks the employee to work and this usually
involves a specific project outside normal work plans. It is not paid if the supervisor asks the
employee to stay 30 minutes or less to meet a critical deadline.

Supervisors will give reasonable notice whenever overtime is needed so that the employee
involved has sufficient time to make the necessary arrangements.

Paid overtime approval
Before overtime work starts, the supervisor and employee are advised to get together to review
the work plan and establish the maximum hours that should be worked. It is the supervisor's
job to approve overtime work in advance, keep accurate records and report overtime claims

immediately so that the employee can be paid in the pay period the overtime is earned, or
rewarded with pay in lieu.

Overtime rate
Overtime worked will be paid at the regular hourly wage until the employee has worked over
forty (40) hours in a single week or eight (8) hours in single day. At that point, overtime will be
paid at a rate of 1.5 times his or her normal hourly rate.

Vacation Pay

Vacation time will be banked at 4% of time worked, and can be paid out at any time when the
employee works less than his or her standard hours of employment, or upon leaving EBC.

Employees with more than 3 years of continuous service will receive a 6% rate.

Pay Administration

For all full-time, part-time, and full-time contract positions, pay will be administered as follows:

●
●

Pay periods will last two weeks, ending every second Saturday.
Timesheets must be submitted to the Treasurer or payroll administrator by noon on the
following Monday. Late timesheets may result in delayed payment.
Employees will be paid biweekly, with paycheques available for pickup no later than 4pm
on the Friday following the end of the pay period.
No advances will be provided.

●

●

In the case of termination, the employee's supervisor will notify the Treasurer or payroll
administrator of employment terminations to ensure the complete, accurate and timely
calculation of final pay. Administration will ensure appropriate documentation is completed
and the final pay cheque is distributed in accordance with the Employment Standards Code.

Before an employee’s final pay-cheque is released, the employee must have submitted all
timesheets, and returned all office keys, identification cards, and any other Society property.

Timesheets

Weekly timesheets are to be submitted to your supervisor for approval on a weekly basis. The
supervisor is then responsible for approving them and forwarding to the Treasurer or Payroll
Administrator. Payment for timesheets received later than noon on Monday may be delayed.

Timesheets should show all time that will be paid, including paid holidays, vacation taken, and
any other form of leave with pay. A brief description of the work done should also be included,
aproximated to within an hour. Any overtime to be banked should also be clearly shown.

Use of Property

Use of computers
Employees and volunteers who have access to any of EBC's computers are expected to
respect the Computer Usage Guidelines, which includes use of the EBC computer network, use
of software, and use of the Internet. Accordingly, all employees will understand, and abide by
the EBC's Rules of Conduct Regarding Computer Use policy.

Use of the EBC computer network
Employees and volunteers are expected to follow the guidelines related to the use of the
Society Computer Network. This means of communication is considered to be a professional
correspondence tool.

Use of software
EBC respects the proprietary rights of a computer software developer. As a user, employees
and volunteers are required to comply with the license agreements associated with the
computer software products.

Use of the Internet
EBC recognizes that the Internet is a useful tool to aid employees and volunteers in
accomplishing their duties. As such, its primary use is for education, research, communication
and administration as applicable to EBC business. Understanding that all activities on the
Internet may be traced back to the Society, work on the Internet shall be conducted in such a
manner that public confidence and trust in the integrity, objectivity and professionalism of the
Society are conserved and enhanced. Employees and volunteers are expected to follow the
guidelines related to the use of the Internet listed in the Rules of Conduct Regarding Computer
Use policy.

It is intended that the facilities and the property of the Society be used for Society purposes and
in a proper manner. Society property includes intellectual and physical properties.

Intellectual property
An employee who produces a document, tool or any other work for EBC cannot take ownership
of the product. A task that has been performed for EBC becomes the property of EBC.

Intellectual property also includes the use of confidential information that the employee
or volunteer might become aware of through his/her work. This information is to remain
confidential even after the employee or volunteer’s departure.

Use of Equipment
Use of EBC equipment for personal purposes is permitted, provided the following conditions are
met:
● EBC equipment must remain inside the facility, unless it is normally available for rent.
Rental equipment may be removed, provided it has been signed out in accordance with
the standard rental procedure.
● An employee or volunteer wishing to borrow equipment for longer than 24 hours must

receive their supervisor’s permission.
Personal use of EBC equipment must not interfere with EBC business.
Any damage to EBC equipment during personal use, will be repaired at the expense of
the employee or volunteer who damaged it.

●
●

The employee or volunteer is expected to properly use and maintain EBC equipment. Misuse or
damage caused to EBC equipment or property could result in disciplinary actions and/or other
sanctions.

Security of property
During non-business hours, only authorized EBC employees and volunteers are permitted to
access EBC's facilities.

EBC property, equipment and documents, are not to be removed from BikeWorks without
approval from the supervisor. The employee or volunteer will be held responsible for such
property until it is returned to EBC.

Where EBC property is available to be borrowed, the local sign-out procedures must be
followed before the item(s) leaves the premises.

Leaves of Absence

Compassionate Leave of Absence
Compassionate leave is time off with pay as a result of death or other crisis in the employee’s
immediate family.

An employee shall be granted three (3) consecutive working days without loss of salary in
the event of death of the employee’s child, parent, brother, sister, husband, wife, partner,
mother-in-law, father-in-law, grandparent, guardian, son-in-law, daughter-in-law or grandchild.
Compassionate leave for the death of any other relative shall be at the discretion of the
supervisor.

Compassionate leave for other crises shall not exceed three (3) days in each calendar year and
subject to the discretion of the supervisor as determined by the circumstances.

Compassionate leave shall be extended up to a maximum of two (2) days for travel in excess of
320 kilometres one way from the employee’s residence.

Jury Duty
Any regular full-time or regular part-time employee who is required to perform jury duty on a
regular working day will be released to serve. The employee will be reimbursed by EBC for
the difference between the pay received for jury duty and the employee’s regular salary for the
same period of time. The employee will be required to furnish proof of jury duty service and Jury
Pay received.

Any regular full-time or regular part-time employee who is required to act as a witness in a non-

work related legal proceeding will be required to use vacation leave or leave without pay to
attend court.

Maternity/Parental leave
EBC is committed to assisting employees during the very exciting time of welcoming a new
child into their family. To that end, EBC follows all legislated requirements around maternity and
parental leave.

Every employee who has completed six consecutive months of continuous employment with
EBC, and is pregnant or is required to care for:
● A new-born child of the employee
● A child who is in the care of the employee for the purpose of adoption
● A child with respect to whom the employee meets the requirements of paragraph 23(1)
(c) of the
● Employment Insurance Act
shall be granted an unpaid absence from employment of up to 52 weeks.

The leave of absence may only be taken during the fifty-two week period beginning on the
day on which the child is born or comes into the care of the employee, or the requirements of
paragraph 23(1)(c) of the Employment Insurance Act.

Every employee who intends to take a leave of absence from employment shall give at least
four weeks notice in writing to EBC before the leave is to begin, shall inform EBC in writing
of the length of leave intended to be taken and give at least four weeks written notice of any
changes in length of the leave period.

Every employee who takes or is required to take a leave of absence from employment is entitled
to be reinstated in the position that the employee occupied when the leave of absence began.
Where for any valid reason EBC cannot reinstate an employee in the position they previously
held, EBC shall employ the employee in a comparable position with the same wages and
benefits.

Where an employee takes leave and, during the period of that leave, the wages and benefits of
the group of employees of which that employee is a member are changed as part of a plan to
reorganize the department in which that group is employed, that employee is entitled, on being
reinstated, to receive the wages and benefits in respect of that employment that that employee
would have been entitled to receive had that employee been working when the reorganization
took place. EBC shall notify the employee in writing of that change as soon as possible.

Employees on maternity/paternal leave do not accumulate vacation leave or sick leave, but will
receive credit towards their length of service for time away.

Voting Day Leave
EBC strongly encourages all employees to participate in the electoral process, including voting
in all municipal, provincial, and federal elections. To ensure that employees have adequate time
to exercise their franchise to vote, EBC will not prevent employees from having four consecutive

hours free to vote during the hours the polls are open. EBC reserves the right to schedule this
leave and will endeavour to minimize the time away from work (e.g. if the polls are open from 9
a.m. to 8 p.m. and the employee works until 4 p.m. no time from work will be given, as there are
four free hours to vote between 4 p.m. and 8 p.m.)

Appendix A: Offer of Employment Letter

Note: this letter assumes that the job description will attached to the letter when it is sent to the
prospective employee.

[Date]
[Name of employee]
[Address of employee]

Dear [employee’s name],

RE: Offer of Employment

This letter is to confirm our offer of [fulltime/parttime] employment at the Edmonton Bicycle
Commuters' Society (EBC) as [position title] for a [length of contract] period, starting [start date].
The [position title] position and the terms of your employment will be reviewed at the completion
of this agreement, with the possibility of renewal or extension. The following sets out the terms
of your employment.

Salary: You will be paid at a rate of [money per time] by [means of payment (cheque?)] on
[payment interval or pay days].

Office Holidays: Paid holidays are: New Year's Day, Family Day, Good Friday, Easter Monday,
Victoria Day, Canada Day, Heritage Day (Civic), Labour Day, Thanksgiving, Remembrance
Day, Christmas Day, Boxing Day, and New Year's Day.

Where a statutory holiday falls on a Saturday the holiday will be observed on the preceding
Friday. Those falling on a Sunday will be observed on the following Monday. If you are
requested to work on the holiday, you will be provided another day in lieu.

Holidays: Vacation time will be banked at 4% of time worked, and can be paid out at any time
when the employee works less than his or her standard hours of employment, or upon leaving
EBC.

At the end of each calendar year, any banked vacation in excess of one year’s allowance must
be taken within 30 days, or be forfeit. If vacation is being saved for a specific purpose, the
Board, at its sole discretion, may grant an exception.

Overtime: Overtime worked will be paid at the regular hourly wage until the employee has
worked over forty (40) hours in a single week or eight (8) hours in single day. At that point,
overtime will be paid at a rate of 1.5 times his or her normal hourly rate. You may also choose to
bank overtime hours, to be used at a later date.

[position title] position:
You will be expected to carry out the duties and responsibilities of the [position title] description
with EBC. A detailed job description is attached [make sure you attach the description!]. It is a
term of your employment with EBC that all monies that you receive or are entitled to by virtue
of carrying out [position title] activities are property of EBC (other than salary, other benefits
described above, expenses incurred by you on behalf of EBC and reimbursed by EBC, or
bonuses). [This cryptic sentence means, "if you make money on the side by doing what we're
paying you to do, that money belongs to us".]

You convey and assign to EBC all right, title and interest to any and all intellectual property
created as part of your employment with EBC, including and not limited to copyright for such
intellectual property, and waive all moral rights in and to any works created by you as part of
your employment with EBC in which copyright exists.

Termination:

Employment under this agreement is for a [length of contract, e.g. "one year"] term subject to
the right of you and EBC to terminate the employment as described below.
You and EBC agree that employment under this agreement may be terminated as follows in the
specified circumstances:

●

by you giving at least 14 days' advance notice in writing to the Executive Director or to
the board of directors. Either the Executive Director or the Board of Directors may waive
such notice, in whole or in part and if done so, your entitlement to salary and benefits
under this agreement will cease on the date that notice such notice is waived;
by EBC without notice or payment in lieu of notice, for cause. For the purposes of
this agreement, "cause" means any breach of this agreement and any omissions,
commissions or conduct which would constitute just cause at law; or
by EBC at its sole discretion for any reason, without cause, upon providing you notice
of termination calculated on the basis of one (1) month's notice of termination for each
completed year of service (or at EBC's option the equivalent pay in lieu of notice)
inclusive of all payments or entitlements to which you are entitled under the Alberta
Employment Standards Code or, if applicable, the Canadian Labour Code, including
notice of termination and severance (or at EBC's option, the equivalent pay in lieu of
notice) and employee benefits.

●

●

Pay in lieu of notice and any applicable termination or severance pay as referred to above will
be calculated on the basis of your salary as of the date you receive notice of termination.
You and EBC agree that the provision of notice or pay in lieu of notice to you by EBC on
termination shall not prevent EBC from alleging just cause for termination.

You agree to accept the pay in lieu of notice and benefits as set out above in full and final
payment of all amounts owing to you by EBC on termination, including any payment in lieu of
termination, entitlement by you under any applicable statute and any right that you may have
at common law and you waive any claim to any other payments or benefits from EBC. [In other
words, if we fire you and pay you out like we say we will, you can't ask for anything else from
us.]

You authorize EBC to deduct from any payment due to you at any time, including from pay in
lieu of notice or severance pay, any amounts owed to EBC by reason of advances, loans or
in recompense for damages to or loss of EBC's property and equipment save only that this
provision shall be applied so as not to conflict with any applicable legislation. [in other words, if
you owe us money, either from loans or from stuff you broke or stole, we can take it from your
pay.)]

If the terms of this agreement are acceptable, please sign, date and return the attached copy of
this letter. We look forward to working with you.

Yours Truly,

[name of president or ED],
[signature of president or ED]

________________________________
[Name of employee]

___________________________________
Date

Appendix B: “Performance Management Form”

Currently in PDF form.

Employee Handbook

2010-09-20T21:48:35Z

DavidFeldman: Created

-This entry needs both approval from the Board and formatting

EBC Employer Handbook

Job posting

Approval to recruit for vacant or newly created positions will be granted by the board of
directors.

The board must also approve of a job description, which consists of the following:
● Position title
● Reports to
● Position summary
● Duties and responsibilities (where possible, organize by key responsibility area and
included % of time spent on duties)
● Context and Complexity (describe specific skills that the position will need)
● Work problems (describe potential challenges or hazards in the position)
● Authority (What authorities will the position have?)
● Qualifications (specific skill requirements, diploma, degree, years experience, etc.)
● Starting/ending date where applicable
● Compensation rate (or salary range)
● Hours of work

Vacant and newly created positions must be posted both internally and externally for a period
of at least ten (10) calendar days. The posting shall include the complete job description, as
described above, and the following:
● Closing date of competition
● Respondent
● The following statement regarding acknowledgement of applications: "We thank all
candidates for their interest, however, only those selected for an interview will be
contacted."

Positions do not need to be posted when the title or nature of a position changes due to an
employee being promoted to a new role. This will encourage employees to take on new
responsibilities and be rewarded accordingly without having the employee fear that they may
lose their position in an open competition.

All applications will be date stamped upon receipt, or, in the case of an application that is sent
by email, the time and date received by the email server will act as the date stamp.

All internal applications will be acknowledged.

Selection

It is the responsibility of each applicant to demonstrate that she or he meets the requirements of
the position. A minimum of two and a maximum of six applicants will be interviewed for any one
position.

Each hiring committee will consist of a minimum of two members of the board of directors. The
board may appoint additional staff members or community representatives to sit on the hiring
committee if it sees fit.

The hiring committee is responsible for reviewing applications, selecting candidates for
interviews, writing interview questions, and scheduling and executing interviews. One person
on the hiring committee will be appointed as chair.

Applicants who best meet the requirements of the position will be invited to an interview where
they will be evaluated on their response to a preset list of questions regarding their education,
experience, and ideas relevant to the position.

Second interviews may be held if multiple candidates demonstrate equal abilities or if the hiring
committee would like to follow up on new or missed details.

Once a final candidate has been determined, and prior to any offer of employment, approval
must be obtained from the board of directors. Approval may be done over email.

Following receipt of approval to hire, a verbal offer can be made to the candidate.

Confirmation of employment

Once a verbal offer of employment has been made and verbal acceptance has been received, a
written “Offer of Employment” letter is prepared, which includes:
● Position title
● Job description
● Salary
● Benefit package information
● Vacation entitlement
● Starting date
● Hours of work
● Probationary period

A detailed “Offer of Employment” letter template is included in this document as “Appendix
A: Offer of Employment Letter”. Notice that this letter assumes that the job description will
attached to the letter.

The hiring committee will forward two copies of the offer of employment to the potential
employee. The potential employee shall be requested to sign and return one copy while
retaining the other for personal files, as an indication of acceptance of the terms of employment.

Upon receipt of written acceptance from applicant, EBC will respond either by phone or in
writing to all unsuccessful applicants who were interviewed.

Orientation

The employee's supervisor will conduct the orientation, which will include:

●
●

Brief the new employee on the role, purpose, history and organization of EBC.
Review relevant policy and procedure manuals along with pertinent details of the work
area (i.e. washrooms, parking, etc) for the program area with the new employee.
Give the new employee a tour of the BikeWorks shop, ensuring that the new employee
can locate first aid materials and fire extinguishers, and is familiar with fire exits.
Introduce the new employee to their colleagues (both paid and voluntary).
Review the "EBC Employee Handbook" with the new employee, making sure to point
out EBC policies and procedure relating to: Occupational Health and Safety, Fire and
Safety, Harassment.
Inform the new employee of expected responsibilities and review the job description.
Inform the new employee of the performance evaluation process.
Conduct orientation of EBC's administrative and financial procedures as related to their
position.
Answer questions as required.

●

●
●

●
●
●

●

Probation

The purpose of the probationary period is to provide orientation, guidance, on-the-job training,
and coaching to the new employee, allowing them the opportunity to learn and fulfill the
requirements of their new position. This period is also the final and critical phase of the selection
process that will provide the supervisor or the Board with the opportunity to evaluate the hiring
decision. To do this effectively, the supervisor will be required to regularly monitor, measure
and review the new employee’s level of performance during the probationary period. During
this time, the new employee will be evaluating and adjusting to his/her new position and work
environment to determine if expectations are being met and assessing his/her overall fit to EBC
and its mission and values.

Length of probation
An individual who has been newly hired or promoted shall serve a probationary period of three
(3) to six (6) working months.

1. Three (3) Months – supervised staff (report to a supervisor)
2. Six (6) Months – unsupervised staff (report directly to the board)
3. Probationary period for part-time employees will be established as noted above.

The probationary period does not include time the individual spent as a volunteer. However,
probationary periods may be waived with the approval from the Board of Directors.

Promotion or transfer
If an employee is promoted or transferred to a new position, the appropriate probationary period
and review is once again required. An employee does not have the option of returning to his/her
former job if the new position does not work out satisfactorily nor can EBC guarantee another
position. The Board may choose to waive the probationary period at its discretion.

Probationary review
The probationary review must be conducted prior to the end of the probationary period that
applies. The form shall be completed, signed and forwarded to the Board of Directors. The
assessment of the employee is reviewed, the appropriate administrative steps followed and
the document becomes part of the employee’s personnel file. The form allows for periodic
evaluations of the new employee throughout the probationary period. The supervisor must
provide ongoing supervision and keep the new employee informed on his/her performance
relative to EBC’s expectations.

A completed probationary review will consist of a completed “Performance Management Form”
in which the performance management cycle will be the probationary period.

The Performance Management Form is included in this handbook as “Appendix B: Performance
Management Form”.

Change of status
An employee cannot change from a probationary status to employment status unless his/her
probationary review form shows an acceptable assessment.

Extension of probationary period
The probationary period may be extended, with the reasons for the extension given to the
employee in writing. The performance issues in question should be addressed by clearly
defining the objectives for the extended period.

Consultation with the Board of Directors is required prior to the approval of an extension.
Probation time can be fulfilled by active employment only. If the individual is absent during the
probationary period (i.e., illness, vacation), the length of extension to the probationary period
shall be appropriate to the circumstance in each case.

Termination
The employee's performance shall be periodically assessed during the probationary period and
the supervisor shall discuss the results of the assessment with the employee. If the employee's
performance is unsatisfactory, employment may be terminated, in writing, during or at the end of
the probationary period, subject to applicable statute.

The Board of Directors must be notified two (2) weeks before the end of the probationary period
when the supervisor suspects that a termination recommendation will be proposed.

Performance Management

Performance management is an ongoing process in which the employee and his or her
supervisor complete a Performance Management Form. That form is included in this document
as “Appendix B: Performance Management Form”.

The performance management cycle is six months for ongoing employees. In the case of
summer students and temporary positions, the performance management cycle is two months.

This will ensure performance-related communication between the employee and his or her
supervisor and give the employee a better chance to succeed in his or her role.

At the start of the performance management cycle, the employee and his or her supervisor will
complete the appropriate part of the Performance Management Form. This outlines key work
objectives and performance measures to ensure that those objectives are being completed.

At the end of the performance management cycle, the employee and the supervisor will
complete the second part of the Performance Management Form. This section assesses the
results of the objectives outlined at the beginning of the cycle.

The supervisor will complete the third part of the form, summarizing the employee’s overall
performance and decide whether the employee “exceeded”, “met”, or “did not meet”
expectations.

The employee and the supervisor will both sign the form, copy it, and submit one copy to the
employee’s file and another to the Board for review.

The next performance management cycle starts immediately.

Termination

Background
Employers have a basic right to terminate an employee, but along with that right, come
responsibilities. Employers must comply with the Employment Standards and human rights
legislation for their jurisdiction and beyond that, employers must treat employees fairly and in
good faith as defined by common law.

All jurisdictions have minimum standards for periods of notice required for termination without
cause, and requirements for compensation in lieu of notice. A poorly handled termination can
lead to legal action; therefore it is wise to consult a lawyer before terminating an employee for
whatever the reasons.

Important Terms
Termination with cause puts the onus on the employer to show that an act by an employee
could seriously impact the organization.

Termination without cause usually requires advance notice and/or compensation be given to the
employee. In the voluntary and non-profit sector, termination without cause is often the result of
restructuring the organization or changes in funding.

Wrongful dismissal is a legal claim about the cause or notice given to the employee when they
are terminated. Constructive dismissal is when there is a significant change in the employment
relationship, for example, the employer significantly reduces an employee's salary or makes a
significant change to an employee's work location, hours of work, authority or position (without
the employee being separated from the organization). You want to avoid both of these.

Notice of termination by and to an employee shall be in accordance with the Employment
Standards Code of Alberta.

Termination for convenience
An employee may terminate their employment with EBC by providing a minimum of two (2)
weeks notice to their supervisor. Although not mandatory, employees are requested to provide
as much notice of termination as possible.

If an employee wishes to terminate their employment at the end of their commitment, two (2)
weeks notice shall be required.

Should there be a need to reduce the number of staff currently employed by EBC, a minimum of
two (2) weeks notice of termination of employment shall be given to those employees affected.

Discipline and termination of employees
Employees shall perform their assignments within the specifics of the position description.
Employees who consistently fail to conform to the specifics of their position description or exhibit
inappropriate behavior or poor performance shall be required to meet with their supervisor and
one other impartial supervisor. This meeting will attempt to identify the problems, find ways to
improve the situation and suggest adequate solutions, concluding with a recommended course
of action and an appropriate time frame in which the employee will be expected to improve to
the satisfaction of EBC. Details of the meeting will be documented, signed by all parties as a
correct representation of points discussed and placed in the employee’s personal file. A copy of
this documentation will be submitted to the Board.

If the situation persists, a verbal warning will be given to the employee by the supervisor and
will be supported by written documentation distributed to both the employee and to the Board.
Additionally, a copy signed by both the employee and the supervisor put in the employee’s file.

If the employee’s inappropriate behavior or performance continues, the employee shall be
dismissed. Dismissal shall only occur when all other efforts to correct the problem have failed.
Dismissal shall take place only after consultation with the Board.

Termination for cause
Employment may be terminated for just cause and without notice after consultation between the
supervisor and the Board for any of the following reasons

●
●
●

Gross misconduct or insubordination
Sexual harassment
Performance of assignment(s) while under the influence of alcohol or mind-altering
drugs
Theft
Misappropriation of EBC funds
Abuse of EBC equipment or materials
Falsification of EBC records

●
●
●
●

●
●
●

Misrepresentation of personal information
Illegal, violent or unsafe actions
Abusive treatment of clients or co-workers, either physically or mentally

Although this list is not comprehensive, it is a starting point. It is strongly recommended that
if the Board is considering terminating an employee for cause, then they should consult
with a legal professional.

It is also important to note that “not being good at the job” is not grounds for terminating an
employee for cause. In general, the employee must actively and intentionally do something
wrong for the employer to terminate the employee with cause.

Dismissal/Resignation

Supervisors are required to submit notice of an employee's resignation to the Board within
twenty-four (24) hours of receiving the resignation.

Prompt notification to the staff and the appropriate employees regarding immediate dismissal of
an employee shall be the responsibility of the Board, or, when appropriate, the supervisor.

Where the employer terminates the employee without just cause (as defined in the Alberta
Employment Standards Code), notice or pay-in-lieu of notice will be given to the employee as
per Alberta Employment Standards code. The employee will be required to sign a Release Form
as part of the severance agreement should the severance exceed the Employment Standards
Code.

On an employee's final day with EBC, arrangements must be made for the removal of personal
effects from the office and the return of any office effects from home.

Before an employee’s final pay-cheque is released, the employee must have submitted all
timesheets, and returned all office keys, identification cards, and any other Society property.

Employment of Relatives

Immediate relatives include spouse, partner, common law spouse, parent or child.

The immediate relative will not work on the same team as the current employee.

The immediate relative and the current employee will not work in a supervisory relationship with
each other.

This policy does not apply to temporary employment lasting less than six months (e.g. summer
work placement).

Filling Temporarily Vacant Positions

EBC's recruitment and selection policies shall apply.

Temporarily vacant positions are defined as those arising from leaves of absence greater than a
period of ten (10) weeks, i.e. pregnancy leave and parental leave.

General Holidays

All Full-time employees and Part-time employees who are on active-payroll are entitled to the
following general holidays:

New Year's Day, Family Day, Good Friday, Easter Monday, Victoria Day, Canada Day,
Heritage Day (Civic), Labour Day, Thanksgiving, Remembrance Day, Christmas Day,
Boxing Day, and New Year's Day.

Where a statutory holiday falls on a Saturday the holiday will be observed on the preceding
Friday. Those falling on a Sunday will be observed on the following Monday. Should an
employee be requested to work on the holiday, the employee will be provided another day in
lieu.

Hours of Work

Because BikeWorks and EBC events are primarily evenings and weekends, with the potential
for early mornings and other odd hours, a regular schedule is difficult to implement. Expected
hours of work will vary by position and be expressed in the “Offer of Employment” letter.

Employees will receive two days off every week. Unless the employee prefers an alternate
arrangement, their supervisor will make every effort to ensure these days are consecutive.

No overtime shall be planned or worked by staff unless approved by his or her supervisor.

Overtime

General
Overtime is only paid when the time worked is non-discretionary (non-elective).

Overtime is non-discretionary when a supervisor asks the employee to work and this usually
involves a specific project outside normal work plans. It is not paid if the supervisor asks the
employee to stay 30 minutes or less to meet a critical deadline.

Supervisors will give reasonable notice whenever overtime is needed so that the employee
involved has sufficient time to make the necessary arrangements.

Paid overtime approval
Before overtime work starts, the supervisor and employee are advised to get together to review
the work plan and establish the maximum hours that should be worked. It is the supervisor's
job to approve overtime work in advance, keep accurate records and report overtime claims

immediately so that the employee can be paid in the pay period the overtime is earned, or
rewarded with pay in lieu.

Overtime rate
Overtime worked will be paid at the regular hourly wage until the employee has worked over
forty (40) hours in a single week or eight (8) hours in single day. At that point, overtime will be
paid at a rate of 1.5 times his or her normal hourly rate.

Vacation Pay

Vacation time will be banked at 4% of time worked, and can be paid out at any time when the
employee works less than his or her standard hours of employment, or upon leaving EBC.

Employees with more than 3 years of continuous service will receive a 6% rate.

Pay Administration

For all full-time, part-time, and full-time contract positions, pay will be administered as follows:

●
●

Pay periods will last two weeks, ending every second Saturday.
Timesheets must be submitted to the Treasurer or payroll administrator by noon on the
following Monday. Late timesheets may result in delayed payment.
Employees will be paid biweekly, with paycheques available for pickup no later than 4pm
on the Friday following the end of the pay period.
No advances will be provided.

●

●

In the case of termination, the employee's supervisor will notify the Treasurer or payroll
administrator of employment terminations to ensure the complete, accurate and timely
calculation of final pay. Administration will ensure appropriate documentation is completed
and the final pay cheque is distributed in accordance with the Employment Standards Code.

Before an employee’s final pay-cheque is released, the employee must have submitted all
timesheets, and returned all office keys, identification cards, and any other Society property.

Timesheets

Weekly timesheets are to be submitted to your supervisor for approval on a weekly basis. The
supervisor is then responsible for approving them and forwarding to the Treasurer or Payroll
Administrator. Payment for timesheets received later than noon on Monday may be delayed.

Timesheets should show all time that will be paid, including paid holidays, vacation taken, and
any other form of leave with pay. A brief description of the work done should also be included,
aproximated to within an hour. Any overtime to be banked should also be clearly shown.

Use of Property

Use of computers
Employees and volunteers who have access to any of EBC's computers are expected to
respect the Computer Usage Guidelines, which includes use of the EBC computer network, use
of software, and use of the Internet. Accordingly, all employees will understand, and abide by
the EBC's Rules of Conduct Regarding Computer Use policy.

Use of the EBC computer network
Employees and volunteers are expected to follow the guidelines related to the use of the
Society Computer Network. This means of communication is considered to be a professional
correspondence tool.

Use of software
EBC respects the proprietary rights of a computer software developer. As a user, employees
and volunteers are required to comply with the license agreements associated with the
computer software products.

Use of the Internet
EBC recognizes that the Internet is a useful tool to aid employees and volunteers in
accomplishing their duties. As such, its primary use is for education, research, communication
and administration as applicable to EBC business. Understanding that all activities on the
Internet may be traced back to the Society, work on the Internet shall be conducted in such a
manner that public confidence and trust in the integrity, objectivity and professionalism of the
Society are conserved and enhanced. Employees and volunteers are expected to follow the
guidelines related to the use of the Internet listed in the Rules of Conduct Regarding Computer
Use policy.

It is intended that the facilities and the property of the Society be used for Society purposes and
in a proper manner. Society property includes intellectual and physical properties.

Intellectual property
An employee who produces a document, tool or any other work for EBC cannot take ownership
of the product. A task that has been performed for EBC becomes the property of EBC.

Intellectual property also includes the use of confidential information that the employee
or volunteer might become aware of through his/her work. This information is to remain
confidential even after the employee or volunteer’s departure.

Use of Equipment
Use of EBC equipment for personal purposes is permitted, provided the following conditions are
met:
● EBC equipment must remain inside the facility, unless it is normally available for rent.
Rental equipment may be removed, provided it has been signed out in accordance with
the standard rental procedure.
● An employee or volunteer wishing to borrow equipment for longer than 24 hours must

receive their supervisor’s permission.
Personal use of EBC equipment must not interfere with EBC business.
Any damage to EBC equipment during personal use, will be repaired at the expense of
the employee or volunteer who damaged it.

●
●

The employee or volunteer is expected to properly use and maintain EBC equipment. Misuse or
damage caused to EBC equipment or property could result in disciplinary actions and/or other
sanctions.

Security of property
During non-business hours, only authorized EBC employees and volunteers are permitted to
access EBC's facilities.

EBC property, equipment and documents, are not to be removed from BikeWorks without
approval from the supervisor. The employee or volunteer will be held responsible for such
property until it is returned to EBC.

Where EBC property is available to be borrowed, the local sign-out procedures must be
followed before the item(s) leaves the premises.

Leaves of Absence

Compassionate Leave of Absence
Compassionate leave is time off with pay as a result of death or other crisis in the employee’s
immediate family.

An employee shall be granted three (3) consecutive working days without loss of salary in
the event of death of the employee’s child, parent, brother, sister, husband, wife, partner,
mother-in-law, father-in-law, grandparent, guardian, son-in-law, daughter-in-law or grandchild.
Compassionate leave for the death of any other relative shall be at the discretion of the
supervisor.

Compassionate leave for other crises shall not exceed three (3) days in each calendar year and
subject to the discretion of the supervisor as determined by the circumstances.

Compassionate leave shall be extended up to a maximum of two (2) days for travel in excess of
320 kilometres one way from the employee’s residence.

Jury Duty
Any regular full-time or regular part-time employee who is required to perform jury duty on a
regular working day will be released to serve. The employee will be reimbursed by EBC for
the difference between the pay received for jury duty and the employee’s regular salary for the
same period of time. The employee will be required to furnish proof of jury duty service and Jury
Pay received.

Any regular full-time or regular part-time employee who is required to act as a witness in a non-

work related legal proceeding will be required to use vacation leave or leave without pay to
attend court.

Maternity/Parental leave
EBC is committed to assisting employees during the very exciting time of welcoming a new
child into their family. To that end, EBC follows all legislated requirements around maternity and
parental leave.

Every employee who has completed six consecutive months of continuous employment with
EBC, and is pregnant or is required to care for:
● A new-born child of the employee
● A child who is in the care of the employee for the purpose of adoption
● A child with respect to whom the employee meets the requirements of paragraph 23(1)
(c) of the
● Employment Insurance Act
shall be granted an unpaid absence from employment of up to 52 weeks.

The leave of absence may only be taken during the fifty-two week period beginning on the
day on which the child is born or comes into the care of the employee, or the requirements of
paragraph 23(1)(c) of the Employment Insurance Act.

Every employee who intends to take a leave of absence from employment shall give at least
four weeks notice in writing to EBC before the leave is to begin, shall inform EBC in writing
of the length of leave intended to be taken and give at least four weeks written notice of any
changes in length of the leave period.

Every employee who takes or is required to take a leave of absence from employment is entitled
to be reinstated in the position that the employee occupied when the leave of absence began.
Where for any valid reason EBC cannot reinstate an employee in the position they previously
held, EBC shall employ the employee in a comparable position with the same wages and
benefits.

Where an employee takes leave and, during the period of that leave, the wages and benefits of
the group of employees of which that employee is a member are changed as part of a plan to
reorganize the department in which that group is employed, that employee is entitled, on being
reinstated, to receive the wages and benefits in respect of that employment that that employee
would have been entitled to receive had that employee been working when the reorganization
took place. EBC shall notify the employee in writing of that change as soon as possible.

Employees on maternity/paternal leave do not accumulate vacation leave or sick leave, but will
receive credit towards their length of service for time away.

Voting Day Leave
EBC strongly encourages all employees to participate in the electoral process, including voting
in all municipal, provincial, and federal elections. To ensure that employees have adequate time
to exercise their franchise to vote, EBC will not prevent employees from having four consecutive

hours free to vote during the hours the polls are open. EBC reserves the right to schedule this
leave and will endeavour to minimize the time away from work (e.g. if the polls are open from 9
a.m. to 8 p.m. and the employee works until 4 p.m. no time from work will be given, as there are
four free hours to vote between 4 p.m. and 8 p.m.)

Appendix A: Offer of Employment Letter

Note: this letter assumes that the job description will attached to the letter when it is sent to the
prospective employee.

[Date]
[Name of employee]
[Address of employee]

Dear [employee’s name],

RE: Offer of Employment

This letter is to confirm our offer of [fulltime/parttime] employment at the Edmonton Bicycle
Commuters' Society (EBC) as [position title] for a [length of contract] period, starting [start date].
The [position title] position and the terms of your employment will be reviewed at the completion
of this agreement, with the possibility of renewal or extension. The following sets out the terms
of your employment.

Salary: You will be paid at a rate of [money per time] by [means of payment (cheque?)] on
[payment interval or pay days].

Office Holidays: Paid holidays are: New Year's Day, Family Day, Good Friday, Easter Monday,
Victoria Day, Canada Day, Heritage Day (Civic), Labour Day, Thanksgiving, Remembrance
Day, Christmas Day, Boxing Day, and New Year's Day.

Where a statutory holiday falls on a Saturday the holiday will be observed on the preceding
Friday. Those falling on a Sunday will be observed on the following Monday. If you are
requested to work on the holiday, you will be provided another day in lieu.

Holidays: Vacation time will be banked at 4% of time worked, and can be paid out at any time
when the employee works less than his or her standard hours of employment, or upon leaving
EBC.

At the end of each calendar year, any banked vacation in excess of one year’s allowance must
be taken within 30 days, or be forfeit. If vacation is being saved for a specific purpose, the
Board, at its sole discretion, may grant an exception.

Overtime: Overtime worked will be paid at the regular hourly wage until the employee has
worked over forty (40) hours in a single week or eight (8) hours in single day. At that point,
overtime will be paid at a rate of 1.5 times his or her normal hourly rate. You may also choose to
bank overtime hours, to be used at a later date.

[position title] position:
You will be expected to carry out the duties and responsibilities of the [position title] description
with EBC. A detailed job description is attached [make sure you attach the description!]. It is a
term of your employment with EBC that all monies that you receive or are entitled to by virtue
of carrying out [position title] activities are property of EBC (other than salary, other benefits
described above, expenses incurred by you on behalf of EBC and reimbursed by EBC, or
bonuses). [This cryptic sentence means, "if you make money on the side by doing what we're
paying you to do, that money belongs to us".]

You convey and assign to EBC all right, title and interest to any and all intellectual property
created as part of your employment with EBC, including and not limited to copyright for such
intellectual property, and waive all moral rights in and to any works created by you as part of
your employment with EBC in which copyright exists.

Termination:

Employment under this agreement is for a [length of contract, e.g. "one year"] term subject to
the right of you and EBC to terminate the employment as described below.
You and EBC agree that employment under this agreement may be terminated as follows in the
specified circumstances:

●

by you giving at least 14 days' advance notice in writing to the Executive Director or to
the board of directors. Either the Executive Director or the Board of Directors may waive
such notice, in whole or in part and if done so, your entitlement to salary and benefits
under this agreement will cease on the date that notice such notice is waived;
by EBC without notice or payment in lieu of notice, for cause. For the purposes of
this agreement, "cause" means any breach of this agreement and any omissions,
commissions or conduct which would constitute just cause at law; or
by EBC at its sole discretion for any reason, without cause, upon providing you notice
of termination calculated on the basis of one (1) month's notice of termination for each
completed year of service (or at EBC's option the equivalent pay in lieu of notice)
inclusive of all payments or entitlements to which you are entitled under the Alberta
Employment Standards Code or, if applicable, the Canadian Labour Code, including
notice of termination and severance (or at EBC's option, the equivalent pay in lieu of
notice) and employee benefits.

●

●

Pay in lieu of notice and any applicable termination or severance pay as referred to above will
be calculated on the basis of your salary as of the date you receive notice of termination.
You and EBC agree that the provision of notice or pay in lieu of notice to you by EBC on
termination shall not prevent EBC from alleging just cause for termination.

You agree to accept the pay in lieu of notice and benefits as set out above in full and final
payment of all amounts owing to you by EBC on termination, including any payment in lieu of
termination, entitlement by you under any applicable statute and any right that you may have
at common law and you waive any claim to any other payments or benefits from EBC. [In other
words, if we fire you and pay you out like we say we will, you can't ask for anything else from
us.]

You authorize EBC to deduct from any payment due to you at any time, including from pay in
lieu of notice or severance pay, any amounts owed to EBC by reason of advances, loans or
in recompense for damages to or loss of EBC's property and equipment save only that this
provision shall be applied so as not to conflict with any applicable legislation. [in other words, if
you owe us money, either from loans or from stuff you broke or stole, we can take it from your
pay.)]

If the terms of this agreement are acceptable, please sign, date and return the attached copy of
this letter. We look forward to working with you.

Yours Truly,

[name of president or ED],
[signature of president or ED]

________________________________
[Name of employee]

___________________________________
Date

Appendix B: “Performance Management Form”

Currently in PDF form.

Policies

2010-09-20T21:47:39Z

DavidFeldman: employee handbook link

[[Policy Template]]

==Operational Policies==
===Administration===
*[[Policy Content Policy]]
*[[Policy Procedure Policy]]
*[[Official Spokesperson Policy]]
*[[Document Storage Policy]]

===Employment===
*[[Employee Handbook]]

===Bikeworks===

===Financial Management===

==Political Policies==

==Policies Under Development==
Policies under development are being worked on by board and committee members, but have not yet been approved. Feel free to update policies in this category, and discuss what you'd like to see on the discussion page. In the absense of an official policies, some of these drafts are being used as de facto policies, so if there's something you don't like, please bring it up before we make it official.
===Operational Policies===
====Administration====
====Employment====

====Bikeworks====

====Financial Management====
*[[Financial Management Policy]]

===Political Policies===

Board Minutes April 2010

2010-09-20T21:43:09Z

DavidFeldman: Created

EBC Board Meeting Minutes for April 2010 (actually held March 31, 2010)

Call to Order 6:15pm

In attendance: Erich Welz, Neil Carey, Keith Hallgren, Jason Ponto, Chris Chan, Michael Janz, Lauren Price, Derek Pluim, Adam (guest), other guest?

Old Business:
- The Board moved to donate the original amount of $4000 budgeted to Bikeology

Action Items Review:
We adopted the minutes for February’s meeting but still need to adopt March 5th meeting minutes because they were not posted on Wave for people to view
Lauren, Michael and Chris still need to get together to work on the volunteer process overhaul.
Momentum Magazine- Neil and Derek moved to spend $400 per year for 6 issues. They will investigate the ability to get more in June for Bikeology
Edmonton Earth Day- requested EBC donates a bike to raffle off. Board moved to provide a year membership and a $100 gift certificate to be used toward the purchase of a bike, shop time and/or used parts (excludes new parts). Derek will create the guidelines for this to be presented with the gift certificate

Advocacy Committee (Michael Janz)
Michael Janz discussed the Bike Friendly Business Award.

Bike Rental Program- there was some discussion about whether or not we need to set aside bikes for this or sell them. It was ultimately decided that we should ensure that a small fleet of bikes is set aside for this program. We will defer any more discussion about this until we hear about the MEC grant that we applied for to start up the program. If we go ahead with the Bike Rental Program Michael will let hostels, residences and ECOS (at the U of A) know about it.

EBC Courses- currently they are free for members and $5 for members. There was a long discussion about how to price them and everyone agreed on raising the prices in order to offer incentive to people conducting the courses and to recover the costs of materials. Starting May 1st courses will be $10 for members and $20 for non-members plus materials (moved by Michael, seconded by Erich).
We should put out a call on the website for volunteers who are interested in teaching courses and also for the public to request specific courses they are interested in.
There was more discussion about charging more for courses requiring more instructors (perhaps 3 price tiers). This discussion item was sent to the Bikeworks Committee.

Edmonton Federation of Community Leagues (EFCL) – Michael Janz
We discussed the possible relationship between EBC and the EFCL to promote cycling and increase membership. One suggestion was to have a Community League Day (example, Mondays) where they would get shop time at a member’s rate ($2/hr). Another idea was for board members to approach their community leagues to give a short talk about EBC and make that personal connection with EFCL. Lauren and Michael will look at preparing some talking points for the board members to use. The board ultimately granted Michael the power to come up with something suitable such as a Community League Day in moving forward with this relationship between the two organizations.

Dr. Bike Clinics- Chris Chan
These bike clinics can be booked in England for a fee at events, etc. Chris was curious about using such a model for EBC. We could offer courses to groups as on site workshops. It was decided to table this issue until full time staff is hired who may take on this project.

CanBike
there was a brief discussion about Canbike courses and if this is something that should be offered to Community Leagues. There was a consensus that more people who are able to teach Canbike 1 and 2 should do so in order to promote safe cycling and perhaps this can be done in partnership with community leagues?

Executive Director’s Report- Chris Chan

Alex’s contract- Proposal- extend his contact until the end of May at the current schedule in order to ensure a smooth transition of new staff members. Moved by Derek, 2nd by Chris.

Sponsorship and Fundraising report (Derek)
There is a strong possibility for the EBC Bike to the Symphony event on June 1st tickets $25 per person. This will be a media stunt in order to promote cycling as a versatile mode of transportation for every day events- like dressing up and going to the symphony! More on this to come as plans are finalized.

Policy Template

2010-09-20T20:59:05Z

DavidFeldman: Createed

== Policy Statement ==

== Purpose of the policy ==

== Philosophy ==

== Definitions of key concepts or terms used in the policy ==

== Scope ==

== Permissible Exceptions ==

== Positions in the organization responsible for implementing and monitoring the policy ==

== Dates of Effect ==

{| width="100%"
|-
| style="height:100%;border:1px solid #de8ca7;background-color:#fcf0f4;width:50%" valign="top" |
{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
| valign="top" style="padding:7px 7px 7px 7px;background-color:#fcf0f4;" |
<div style="margin:0;background:#f7d4e0;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #de8ca7;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">Date Approved, Revisioned and Active</div>

Enter Date Information

|}

| style="height:100%;width:50%;border:1px solid #a48bbf;background-color:#f8f4fd;" valign="top" |

{| cellpadding="0" cellspacing="0" style="height:100%;width:100%;"
|-
| align="left" valign="top" style="padding:7px 7px 0px 7px;background-color:#f8f4fd;" |
<div style="margin:0;background:#dfcef2;font-family:sans-serif;font-size:120%;font-weight:bold;border:1px solid #a48bbf;text-align:center;color:#000;padding-left:0.4em;padding-top:0.2em;padding-bottom:0.2em;">Date Expired</div>

Enter Date Information

|-

| align="left" valign="top" style="padding:7px 7px 7px 7px;background-color:#f8f4fd;border:0px;" |

|}
|}

Policies

2010-09-20T20:44:05Z

DavidFeldman: Added link for policy Template

[[Policy Template]]

==Operational Policies==
===Administration===
*[[Policy Content Policy]]
*[[Policy Procedure Policy]]
*[[Official Spokesperson Policy]]
*[[Document Storage Policy]]

===Employment===

===Bikeworks===

===Financial Management===

==Political Policies==

==Policies Under Development==
Policies under development are being worked on by board and committee members, but have not yet been approved. Feel free to update policies in this category, and discuss what you'd like to see on the discussion page. In the absense of an official policies, some of these drafts are being used as de facto policies, so if there's something you don't like, please bring it up before we make it official.
===Operational Policies===
====Administration====
====Employment====

====Bikeworks====

====Financial Management====
*[[Financial Management Policy]]

===Political Policies===

Board Minutes July 2010

2010-08-31T18:07:46Z

DavidFeldman: Links corrected

[[Board of Director's Minutes]] for EBC Board Meeting Thursday July 8, 2010 6pm

== Attendance: ==
Voting:
Chris Chan, Neil Carey, Keegan McEvoy, Jason Ponto, Derek Pluim, Erich Welz, Lauren Price.

Non-Voting:
Alexa (Project Coordinator), David Feldman (Chair)

== == Action Items: == ==

-Board will seek an operating agreement with Bike Month committee for next year.

-Staff will create a Bike Month report and submit by August 1 to the Board.

-Alex will add the maximum capacity of people able to work on their bikes on the
main shop floor at any one time to BikeWorks policy.

-Derek will meet with Alex to get the bike rental program going ASAP.

-Chris will send out a Doodle poll to find out peoples’ availability for the hiring
meeting.

== == 1. Approval of the Minutes == ==

Moved to adopt May and June minutes. David noted that the Chair and Secretary
must sign the minutes for them to be offical.

== == 2. Acting Executive Director’ Report (Chris Chan) == ==

Chris went to the Westridge Community playground opening as an EBC
representative. EBC received $70 in donations. Chris felt that this was a good event.

Chris raised issues form Bike Month and Alexa also discussed some of them. The
Board decided it needs an operational agreement with the Bike Month committee
for next year to ideally prevent some of the issues from this year.

== == 3. Project Coordinator’s Report (Alexa) == ==

This document was e-mailed out to staff and is likely on Google Wave

== == 4. Review of Action Items from June Meeting == ==
== a. Board replenishment ==

Michael and Lauren met and discussed Board needs,
but did not come up with descriptions for each position on the Board. The Board
decided to remove board member descriptions, except for the executive committee.
We discussed putting a minimum (7) and maximum number (11) of members into
our bylaws.

== b. Capacity at BikeWorks ==

Alex looked into the Capacity at BikeWorks for the June dance party. This resulted
in a conversation at the board level about putting this capacity into official Board
policy for safety purposes. This applies to the space as a whole, for special events.

MOTION: Keegan moved to adopt a policy that Bikeworks (at our current address)

has a maximum capacity of 75 people. SECOND: Lauren
Motion passed with 4/7 in favor.

This is an interim policy while we investigate the fire code.

There was a long discussion about capacity of BikeWorks as a shop Chris wants Alex
to look into the capacity during shop hours and add it to the BikeWorks policy.

== c. The charitable objects ==

Were obtained and sent out to Board members

== == 5. Old Business == ==
== a. Park(ed) event ==

happened same day as Bikeology festival. Next year we should be
closer to the entrance of the Farmer’s Market.

== b. Financial Report ==

Neil explained that we are in a good financial position. We are in a deficit this year
but that is fine because we are in a non-casino year. He provided us with a profit and
loss statement.

MOTION: Neil made a motion that discussions related to staff are considered in
camera. SECOND: Keegan. Passed.

== c. MEC Grant for Bike Rental program ==

Derek updated us that he spent the $ 1300 in
product on panniers, racks, etc. for the bikes.
We have received the first installment of the grant.
There have been some issues in that BikeWorks has a lack of used bikes good
enough to rent out. Derek raised the question of should we just buy new bikes from
MEC?
Discussion: General consensus was against buying new bikes. We would rather stick
with used and pay Alex to coordinate the building up of used bikes for sale. Derek
will meet with Alex to follow up on this.

== == 6. New Business == ==
== a. Budget ==

Neil explained his budgeting for next year was largely based on spending this year.

Discussion around the budget:

i) Staff

Neil budgeted to keep 2 staff members full time throughout the winter. This was
highly debated with some people wanting 1 full time and 1 part time staff in order to
cut spending and because there may not be enough for them to do. Others thought
it best to have 2 full time staff members to grow the organization. In the end the
Board decided to keep the budget at 2 and wait until we hear from the staff if they
want full or part time positions when they are interviewed.

ii) Bike Month

Budget an $1000 increase for next year. Much debate if we should increase to $5000
as per new budget, but we decided it will be contingent upon changes made to
Bike Month. The idea of putting an in-kind labour donation into the budget would
accurate reflect EBC’s contribution to Bike Month.

An ad-hoc committee was created to meet and discuss Bike Month. This committee
will raise concerns and how issues can be fixed for next year as well as the ideas
needed to do so. It will also look at staff hours needed because it should not be
more than 40 per week during Bike Month.
Committee members: Erich, Anna, Lauren and Chris

iii) Other changes
A “volunteer” budget line was created and $50/month was budgeted
Insurance line: $200 increase
Office supply line: increase by $250 for volunteer nametags
Staff and board development: $400 for 2 people

== b. Staff Hiring Process ==

All 4 staff member contracts end August 30. Instead of hiring for 2 positions in the
traditional interview process the Board wants whichever current staff members
want to continue to work for EBC to present to the Board about their goals, their
deadlines for the work they want accomplish and number of hours per week they
wish to work. They will present for 10 minutes and there will be 10 minutes for
questions. The board will listen to these presentations and figure out our staff
needs based on their goals.

This process needs to start right away to finalize the budget by mid August.

Derek will write up a rough draft of the process to send out to staff members.
Chris will create a Doodle poll for the hiring meeting

== c. Edmonton Archives ==
Derek moves to permit Edmonton Archives to obtain EBC documents and organize
them as per archival standards. SECOND: Neil. Passed

== d. Bike Bike Conference ==

Chris moved to pay for Alex’s registration of $40 for the BikeBike conference in
Toronto. Seconded by Derek. Passed.

== == 7. [[In camera]] == ==

Removed

Ex-camera

Adjourn 10:30pm

Next Board Meeting: August 11

Board Minutes July 2010

2010-08-31T18:00:23Z

DavidFeldman: Attendance

[[Minutes]] for EBC Board Meeting Thursday July 8, 2010 6pm

== Attendance: ==
Voting:
Chris Chan, Neil Carey, Keegan McEvoy, Jason Ponto, Derek Pluim, Erich Welz, Lauren Price.

Non-Voting:
Alexa (Project Coordinator), David Feldman (Chair)

== == Action Items: == ==

-Board will seek an operating agreement with Bike Month committee for next year.

-Staff will create a Bike Month report and submit by August 1 to the Board.

-Alex will add the maximum capacity of people able to work on their bikes on the
main shop floor at any one time to BikeWorks policy.

-Derek will meet with Alex to get the bike rental program going ASAP.

-Chris will send out a Doodle poll to find out peoples’ availability for the hiring
meeting.

== == 1. Approval of the Minutes == ==

Moved to adopt May and June minutes. David noted that the Chair and Secretary
must sign the minutes for them to be offical.

== == 2. Acting Executive Director’ Report (Chris Chan) == ==

Chris went to the Westridge Community playground opening as an EBC
representative. EBC received $70 in donations. Chris felt that this was a good event.

Chris raised issues form Bike Month and Alexa also discussed some of them. The
Board decided it needs an operational agreement with the Bike Month committee
for next year to ideally prevent some of the issues from this year.

== == 3. Project Coordinator’s Report (Alexa) == ==

This document was e-mailed out to staff and is likely on Google Wave

== == 4. Review of Action Items from June Meeting == ==
== a. Board replenishment ==

Michael and Lauren met and discussed Board needs,
but did not come up with descriptions for each position on the Board. The Board
decided to remove board member descriptions, except for the executive committee.
We discussed putting a minimum (7) and maximum number (11) of members into
our bylaws.

== b. Capacity at BikeWorks ==

Alex looked into the Capacity at BikeWorks for the June dance party. This resulted
in a conversation at the board level about putting this capacity into official Board
policy for safety purposes. This applies to the space as a whole, for special events.

MOTION: Keegan moved to adopt a policy that Bikeworks (at our current address)

has a maximum capacity of 75 people. SECOND: Lauren
Motion passed with 4/7 in favor.

This is an interim policy while we investigate the fire code.

There was a long discussion about capacity of BikeWorks as a shop Chris wants Alex
to look into the capacity during shop hours and add it to the BikeWorks policy.

== c. The charitable objects ==

Were obtained and sent out to Board members

== == 5. Old Business == ==
== a. Park(ed) event ==

happened same day as Bikeology festival. Next year we should be
closer to the entrance of the Farmer’s Market.

== b. Financial Report ==

Neil explained that we are in a good financial position. We are in a deficit this year
but that is fine because we are in a non-casino year. He provided us with a profit and
loss statement.

MOTION: Neil made a motion that discussions related to staff are considered in
camera. SECOND: Keegan. Passed.

== c. MEC Grant for Bike Rental program ==

Derek updated us that he spent the $ 1300 in
product on panniers, racks, etc. for the bikes.
We have received the first installment of the grant.
There have been some issues in that BikeWorks has a lack of used bikes good
enough to rent out. Derek raised the question of should we just buy new bikes from
MEC?
Discussion: General consensus was against buying new bikes. We would rather stick
with used and pay Alex to coordinate the building up of used bikes for sale. Derek
will meet with Alex to follow up on this.

== == 6. New Business == ==
== a. Budget ==

Neil explained his budgeting for next year was largely based on spending this year.

Discussion around the budget:

i) Staff

Neil budgeted to keep 2 staff members full time throughout the winter. This was
highly debated with some people wanting 1 full time and 1 part time staff in order to
cut spending and because there may not be enough for them to do. Others thought
it best to have 2 full time staff members to grow the organization. In the end the
Board decided to keep the budget at 2 and wait until we hear from the staff if they
want full or part time positions when they are interviewed.

ii) Bike Month

Budget an $1000 increase for next year. Much debate if we should increase to $5000
as per new budget, but we decided it will be contingent upon changes made to
Bike Month. The idea of putting an in-kind labour donation into the budget would
accurate reflect EBC’s contribution to Bike Month.

An ad-hoc committee was created to meet and discuss Bike Month. This committee
will raise concerns and how issues can be fixed for next year as well as the ideas
needed to do so. It will also look at staff hours needed because it should not be
more than 40 per week during Bike Month.
Committee members: Erich, Anna, Lauren and Chris

iii) Other changes
A “volunteer” budget line was created and $50/month was budgeted
Insurance line: $200 increase
Office supply line: increase by $250 for volunteer nametags
Staff and board development: $400 for 2 people

== b. Staff Hiring Process ==

All 4 staff member contracts end August 30. Instead of hiring for 2 positions in the
traditional interview process the Board wants whichever current staff members
want to continue to work for EBC to present to the Board about their goals, their
deadlines for the work they want accomplish and number of hours per week they
wish to work. They will present for 10 minutes and there will be 10 minutes for
questions. The board will listen to these presentations and figure out our staff
needs based on their goals.

This process needs to start right away to finalize the budget by mid August.

Derek will write up a rough draft of the process to send out to staff members.
Chris will create a Doodle poll for the hiring meeting

== c. Edmonton Archives ==
Derek moves to permit Edmonton Archives to obtain EBC documents and organize
them as per archival standards. SECOND: Neil. Passed

== d. Bike Bike Conference ==

Chris moved to pay for Alex’s registration of $40 for the BikeBike conference in
Toronto. Seconded by Derek. Passed.

== == 7. [[In camera]] == ==

Removed

Ex-camera

Adjourn 10:30pm

Next Board Meeting: August 11

Board Minutes July 2010

2010-08-31T17:57:45Z

DavidFeldman: EBC Board Meeting Thursday July 8, 2010 6pm

EBC Board Meeting Thursday July 8, 2010 6pm

== Present: ==

Alexa (Project Coordinator), Chris Chan, Neil Carey, Keegan McEvoy, David
Feldman (Chair), Jason Ponto, Derek Pluim, Erich Welz, Lauren Price.

== == Action Items: == ==

-Board will seek an operating agreement with Bike Month committee for next year.

-Staff will create a Bike Month report and submit by August 1 to the Board.

-Alex will add the maximum capacity of people able to work on their bikes on the
main shop floor at any one time to BikeWorks policy.

-Derek will meet with Alex to get the bike rental program going ASAP.

-Chris will send out a Doodle poll to find out peoples’ availability for the hiring
meeting.

== == 1. Approval of the Minutes == ==

Moved to adopt May and June minutes. David noted that the Chair and Secretary
must sign the minutes for them to be offical.

== == 2. Acting Executive Director’ Report (Chris Chan) == ==

Chris went to the Westridge Community playground opening as an EBC
representative. EBC received $70 in donations. Chris felt that this was a good event.

Chris raised issues form Bike Month and Alexa also discussed some of them. The
Board decided it needs an operational agreement with the Bike Month committee
for next year to ideally prevent some of the issues from this year.

== == 3. Project Coordinator’s Report (Alexa) == ==

This document was e-mailed out to staff and is likely on Google Wave

== == 4. Review of Action Items from June Meeting == ==
== a. Board replenishment ==

Michael and Lauren met and discussed Board needs,
but did not come up with descriptions for each position on the Board. The Board
decided to remove board member descriptions, except for the executive committee.
We discussed putting a minimum (7) and maximum number (11) of members into
our bylaws.

== b. Capacity at BikeWorks ==

Alex looked into the Capacity at BikeWorks for the June dance party. This resulted
in a conversation at the board level about putting this capacity into official Board
policy for safety purposes. This applies to the space as a whole, for special events.

MOTION: Keegan moved to adopt a policy that Bikeworks (at our current address)

has a maximum capacity of 75 people. SECOND: Lauren
Motion passed with 4/7 in favor.

This is an interim policy while we investigate the fire code.

There was a long discussion about capacity of BikeWorks as a shop Chris wants Alex
to look into the capacity during shop hours and add it to the BikeWorks policy.

== c. The charitable objects ==

Were obtained and sent out to Board members

== == 5. Old Business == ==
== a. Park(ed) event ==

happened same day as Bikeology festival. Next year we should be
closer to the entrance of the Farmer’s Market.

== b. Financial Report ==

Neil explained that we are in a good financial position. We are in a deficit this year
but that is fine because we are in a non-casino year. He provided us with a profit and
loss statement.

MOTION: Neil made a motion that discussions related to staff are considered in
camera. SECOND: Keegan. Passed.

== c. MEC Grant for Bike Rental program ==

Derek updated us that he spent the $ 1300 in
product on panniers, racks, etc. for the bikes.
We have received the first installment of the grant.
There have been some issues in that BikeWorks has a lack of used bikes good
enough to rent out. Derek raised the question of should we just buy new bikes from
MEC?
Discussion: General consensus was against buying new bikes. We would rather stick
with used and pay Alex to coordinate the building up of used bikes for sale. Derek
will meet with Alex to follow up on this.

== == 6. New Business == ==
== a. Budget ==

Neil explained his budgeting for next year was largely based on spending this year.

Discussion around the budget:

i) Staff

Neil budgeted to keep 2 staff members full time throughout the winter. This was
highly debated with some people wanting 1 full time and 1 part time staff in order to
cut spending and because there may not be enough for them to do. Others thought
it best to have 2 full time staff members to grow the organization. In the end the
Board decided to keep the budget at 2 and wait until we hear from the staff if they
want full or part time positions when they are interviewed.

ii) Bike Month

Budget an $1000 increase for next year. Much debate if we should increase to $5000
as per new budget, but we decided it will be contingent upon changes made to
Bike Month. The idea of putting an in-kind labour donation into the budget would
accurate reflect EBC’s contribution to Bike Month.

An ad-hoc committee was created to meet and discuss Bike Month. This committee
will raise concerns and how issues can be fixed for next year as well as the ideas
needed to do so. It will also look at staff hours needed because it should not be
more than 40 per week during Bike Month.
Committee members: Erich, Anna, Lauren and Chris

iii) Other changes
A “volunteer” budget line was created and $50/month was budgeted
Insurance line: $200 increase
Office supply line: increase by $250 for volunteer nametags
Staff and board development: $400 for 2 people

== b. Staff Hiring Process ==

All 4 staff member contracts end August 30. Instead of hiring for 2 positions in the
traditional interview process the Board wants whichever current staff members
want to continue to work for EBC to present to the Board about their goals, their
deadlines for the work they want accomplish and number of hours per week they
wish to work. They will present for 10 minutes and there will be 10 minutes for
questions. The board will listen to these presentations and figure out our staff
needs based on their goals.

This process needs to start right away to finalize the budget by mid August.

Derek will write up a rough draft of the process to send out to staff members.
Chris will create a Doodle poll for the hiring meeting

== c. Edmonton Archives ==
Derek moves to permit Edmonton Archives to obtain EBC documents and organize
them as per archival standards. SECOND: Neil. Passed

== d. Bike Bike Conference ==

Chris moved to pay for Alex’s registration of $40 for the BikeBike conference in
Toronto. Seconded by Derek. Passed.

== == 7. [[In camera]] == ==

Removed

Ex-camera

Adjourn 10:30pm

Next Board Meeting: August 11

Board of Director's Minutes

2010-08-31T17:40:52Z

DavidFeldman: List of Approved Minutes of the Edmonton Bicycle Commuters (EBC) Board of Directors

[[EBC Board Minutes Template]]

== 2010 ==

[[December]]
[[November]]
[[October]]
[[September]]
[[August]]
[[July]]
[[June]]
[[May]]
[[April]]
[[March]]
[[February]]
[[January]]

== 2009 ==

[[December]]
[[November]]
[[October]]
[[September]]
[[August]]
[[July]]
[[June]]
[[May]]
[[April]]
[[March]]
[[February]]
[[January]]

== 2008 ==

December
November
October
September
August
July
June
May
April
March
February
January

== 2007 ==

December
November
October
September
August
July
June
May
April
March
February
January

== 2006 ==

December
November
October
September
August
July
June
May
April
March
February
January

== 2005 ==

December
November
October
September
August
July
June
May
April
March
February
January

== 2004 ==

December
November
October
September
August
July
June
May
April
March
February
January

== 2003 ==

December
November
October
September
August
July
June
May
April
March
February
January

== 2002 ==

December
November
October
September
August
July
June
May
April
March
February
January

== 2001 ==

December
November
October
September
August
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== 2000 ==

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== 1999 ==

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== 1998 ==

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== 1997 ==

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== 1996 ==

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== 1995 ==

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== 1994 ==

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Main Page

2010-08-31T17:30:48Z

DavidFeldman: Main Page

== Welcome To the Edmonton Bicycle Commuters WIKI ==

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