https://apps.bikeedmonton.ca/w/api.php?action=feedcontributions&feedformat=atom&user=Christopher+corrigan 2026-07-26T22:40:11Z User contributions MediaWiki 1.41.0 https://apps.bikeedmonton.ca/w/index.php?title=Volunteer_Opportunities&diff=1567 2013-01-09T02:21:45Z

<p>Christopher corrigan: /* Board Members */</p> <hr /> <div>When most people think about volunteering for EBC, they think about working on the shop floor as a mechanic. But EBC does a lot more than just BikeWorks, and we always need volunteers to help. A few opportunities are below, but if there's something that's not on here that you're interested in doing, [http://edmontonbikes.ca/index.php/about/more/map_to_ebc/?/map/ contact us].<br /> <br /> ==Board Members==<br /> EBC had its last Annual General Meeting on October 3, 2012. We'll be electing new board members next AGM in late 2013. If you're interested in setting the direction that we take over the next two years, please [http://edmontonbikes.ca/contact let us know]. You can view the [[Job Description: Board Member|board member job description]], too.<br /> <br /> ==Information Technology Coordinator==<br /> EBC maintains several websites, as well as an office computer network. Currently these are maintained by volunteers with a lot of other things on their plate, and are not always the highest priorities. We would very much like to have someone dedicated just to this aspect of the organization. If you know your way around computers, consider putting your name forward.<br /> <br /> == Community Events ==<br /> * architect and coordinate novel events<br /> * organize and manage recurring events<br /> * network with other groups to participate in their events<br /> * work with volunteer coordinator to make sure enough (but not too many) volunteers are available for events<br /> * work with Communications Director to make sure events are publicized to the public and to the media<br /> * write reports analyzing events after they have completed<br /> ** document procedures to run event<br /> ** identify important individuals and contacts (both volunteers and organizers)<br /> ** identify strengths and weaknesses in events<br /> *** what succeeded<br /> *** what didn't work<br /> *** how we can improve event in the future<br /> * write up post-event review for inclusion in Newsletter<br /> <br /> == Volunteer Coordination ==<br /> * help to recruit and organize volunteers for events<br /> ** doodle.com<br /> * write up volunteer handbook<br /> * write up volunteer quick cheat sheet<br /> * prepare and maintain volunteer standalone task list<br /> * make sure volunteers are properly thanked and appreciated<br /> * propose and promote benefits to volunteers<br /> * organize volunteer recruitment and retention workshop<br /> * make volunteer sign-up sheet available at all events, BikeWorks<br /> * maintain list of active volunteers<br /> <br /> == Community Outreach ==<br /> * Connect with other organizations, working with Advocacy Director and Sponsorship Director (to avoid overlap)<br /> ** Related Organizations list (Chris has it...)<br /> <br /> == Technical (web) work ==<br /> * adding features to the website<br /> * incident report registry<br /> * fix calendar RSS<br /> * online membership payment<br /> <br /> == Others ==<br /> * fundraising, grant-writing, and sponsorship work<br /> * policy and organization development<br /> * media and communications<br /> * designing advertising and publicity materials<br /> * working on publicity and media connections<br /> * social marketing<br /> * prepare and maintain media contact list<br /> <br /> == Advocacy ==<br /> * lobbying<br /> * organizing advocacy events<br /> * partnering with other common-interest groups<br /> <br /> == Membership ==<br /> * maintain and grow our membership base<br /> <br /> == BikeWorks Volunteer ==<br /> * administrative work<br /> * scheduling<br /> ** Manage scheduling, including making sure shifts are filled<br /> * Volunteer recruitment<br /> * Training<br /> ** Prepare a BikeWorks Operations handbook (for volunteers to have)<br /> * Orientation<br /> ** Prepare a BikeWorks Orientation Guidebook (for guides to refer to)<br /> ** Conduct orientations to new mechanics<br /> * Mechanic work<br /> * Shift Leader<br /> ** key holder<br /> ** Responsible for making sure shifts are always filled for own time slot<br /> * Sales and Concierge shift supervisor<br /> ** Handle money transactions<br /> ** Introduce patrons to the shop<br /> ** Handle membership sales<br /> ** Handle bike sales<br /> ** Handle general inquiries and any human issues<br /> <br /> == Social ==<br /> * organize volunteer appreciation parties<br /> * perks for volunteers<br /> * dance party<br /> * public events (movies, etc.)</div>

Christopher corrigan https://apps.bikeedmonton.ca/w/index.php?title=Bike_Edmonton:Current_events&diff=1566 2013-01-09T02:17:15Z

<p>Christopher corrigan: </p> <hr /> <div>*Board Workshop on January 27 &amp; 28 2012<br /> <br /> *Advocacy Day, February 20 2012(Family Day) at Metro Cinema (Garneau Theatre)<br /> Featuring Film Vignettes of Cycling &amp; Sustainable Transit from Streetfilms.org</div>

Christopher corrigan https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_March_2012&diff=1039 2012-03-10T20:24:57Z

<p>Christopher corrigan: </p> <hr /> <div>== Attendance ==<br /> * Meeting Chair: Bernadette<br /> * Minute-taker: Chris Corrigan<br /> * Board attendance: everyone but Lee, James, Paul; Brett, Chris, Adam, Steph, Neil, Duncan, Micah, Bernadette, Alex C.<br /> * Staff attendance: Alex Hindle<br /> * Regrets: Lee, James, Paul<br /> * Absent: 0<br /> * Guests: 0<br /> <br /> == Call to Order ==<br /> * Time: 6:33<br /> <br /> == Approval of Agenda ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> Adam, Alex<br /> == Approval of Last Month's Minutes ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> Pending. Duncan will provide Chris with a Wiki-Tutorial, formatting will be reviewed.<br /> == Date, Location &amp; Food for Next Meeting ==<br /> *<br /> April 5. Room ?. 6:30pm.<br /> Micah will arrange room.<br /> Alex C. will bring food.<br /> <br /> February 14, 2012: Motion to deliver the attached letter (to be kept in<br /> personnel files) to Anna Vesala in a personal meeting as soon as possible.<br /> Motion: Stephanie; Second: Paul; Carried.<br /> <br /> February 16, 2012: Motion to revise the terms of the letter (to be kept in<br /> personnel files) to Anna Vesala as recommended by Neil Carey and deliver<br /> it to Anna.<br /> Motion: Alex C; Second: Paul; Carried.<br /> <br /> == Reports ==<br /> <br /> === President's Report ===<br /> [[President's Report (Feb) (2012)|President's Report]]<br /> <br /> <br /> *Points for discussion entered under &quot;New Business&quot;<br /> <br /> === Treasurer's Report ===<br /> <br /> Nothing spectacular. The cost of renovations are hitting, we spent about $1800 in February, and of course the rent was paid, which wasn't budgeted for.<br /> <br /> On a side note, I am recognising the rent as equal monthly payments of $2,013 over the course of the lease, instead of the arbitrary swings that result from the way we negotiated it. This number may change from time to time based on changes in our &quot;additional rent&quot; (covering snow clearing, propery taxes and building insurance), but should be fairly predictable this way. The difference between the cash costs and the regular rent charge shows on the balance sheet as either prepaid rent, or as a lease liability.<br /> <br /> Bikeworks remained fairly busy in February, and we're entering the season where business picks up, so hopefully we'll see the benefits of that. Donations also remained strong.<br /> <br /> All in, we spent about $4k more than budget in February, somewhat offset by $400 extra in revenues. So far this fiscal year, we're still $5,500 ahead of where our budget expected to be, so despite my instinct to get stressed about spending too much money in the winter, we're actually doing quite well.<br /> <br /> [[Media:February_2012_Financials.xls]]<br /> <br /> ===BikeWorks Report ===<br /> [[BikeWorks Report (Month) (Year)|BikeWorks Report]]<br /> *state of the renovations?<br /> <br /> The New Shop Location (North) is going well, physically. Completeness of volunteer base is more questionable. As a result, Alex is skeptical whether or not The North Location will be able to operate at similar summer hours as The South Location. Volunteer orientations upcoming. <br /> <br /> *B.W.N. Policy Development?<br /> <br /> How will we handle haggling or free parts at B.W.N.? This is one policy that needs development. The type of locks also need to be decided upon. A Fenced-In Area Out-Of-Doors for bike storage would also be a necessary development. Bike Tools for B.W.N. already obtained. However, basic hand tools, compressors, etc. need to be gathered. An opening party or &quot;Space-Shower&quot; would be great! It will take time for the BWN to be running at the same capacity that we all have grown accustomed to. What needs consideration is the greater number of challenges inherent in the BWN's location in a depressed neighborhood. The building code has a $240 fee in order to access the pdf.<br /> <br /> *Title change?<br /> <br /> Alex Hindle's title to change to: Bikeworks Director<br /> <br /> Abstained Adam, Neil, Chris<br /> <br /> Motion Passed!<br /> <br /> <br /> === Advocacy Committee Report ===<br /> [[Report_February_2012]]<br /> <br /> 85 ppl showed for Advocacy Day at The Metro Cinema recently.<br /> <br /> 3 ppl attended the last Commitee Meeting. Duncan stoked on this? Less so.<br /> <br /> Action:<br /> <br /> Adam to draft a spokesperson letter for Duncan.<br /> <br /> *Ward reps<br /> <br /> Eyes &amp; Ears in the community in order to promote Bike Stuff. Call for alternative Bike Hotline, other than calling the City @ #311. If we wish to push for more bike lanes, we must ensure that the only ppl who attend civic hearings are not those who are against them.<br /> <br /> *VeloCity<br /> <br /> Largest bike conference in the world! Duncan connected to many Planners &amp; Architects who are planning to go. Duncan wishes to form an Edmonton Contigent.<br /> <br /> *Tony Caterina: Personal attack on bikes lanes... Specifically ones planning for 97th Street DT. EBC must be careful what sort of image we project as a result of itentifying those who oppose. We would love to send a Ward or City Rep to the conference, but the possibility of sending someone is low amongst those who simple have never been anywhere where there is a large base of commuter cyclists. Brett suggests that Further discussion in the advocacy committee needed. Shall we sind an EBC Board Member or City Councillor? How can we get an anti-bike councillor to go? All expense paid &amp; sponsored, maybe? Duncan maintains the view that if we create some conflict, the press will pay attention. Bernadette: Shall the EBC sponsor a councillor? <br /> <br /> === Committee 2 Report ===<br /> [[Committee 2 Report (Month) (Year)|Committee 2 Report]]<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Action Items from Older Meetings ===<br /> *'''Neil''' will draft [[Job Description: Board Member|job description]] for Board Members<br /> <br /> Action item as well for Board Members to review The Job Description.<br /> <br /> Action item for Micah: Keep on top of Casino Stuff.<br /> <br /> *'''Alex H''' will submit grant report to MEC<br /> *the '''Board''' will make adjustments to Neil's policy on bike events<br /> <br /> Action: Everyone to look at Board-member 'job' description<br /> &amp;cycling Events Promotion policy (flawed)<br /> <br /> === HR ===<br /> <br /> *February 14, 2012: Motion to deliver the attached letter (to be kept in<br /> personnel files) to Anna Vesala in a personal meeting as soon as possible.<br /> Motion: Stephanie; Second: Paul; Carried.<br /> <br /> *February 16, 2012: Motion to revise the terms of the letter (to be kept in<br /> personnel files) to Anna Vesala as recommended by Neil Carey and deliver<br /> it to Anna.<br /> Motion: Alex C; Second: Paul; Carried.<br /> <br /> === Casino ===<br /> *Actions taken to date? Anything new the board needs to discuss?<br /> <br /> === Bikeworks North ===<br /> *The only hard action item coming out of last meeting was getting a quote on locks.<br /> <br /> == New Business ==<br /> === Public Bike Lane Consultations ===<br /> *Discussion of our message and our involvement in public consultations. See President's Report for details. The Dubious Safety of some of the new bikelanes is being highlighted.<br /> <br /> === Provincial Election ===<br /> *Look at Bike Calgary's message [http://www.bikebikeblog.com/2012/03/where-is-our-provincial-bicycle.html]. Discuss whether we see ourselves joining in a substantive way.<br /> <br /> Province-Wide Discussion... While AB is very Urban in population... no one knows we exist!<br /> <br /> We will need a Member? <br /> <br /> Yes. Chris &amp; Duncan will have a Pow-wow.<br /> <br /> === [[Position Statements Policy]] ===<br /> *Discussion, edits, voting.<br /> <br /> == In Camera Session ==<br /> <br /> Motion moved by Micah, Alex C. 2nd.<br /> <br /> == Adjournment ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> Paul will fix our 1990's Bylaws.<br /> <br /> Bernadette &amp; Micah Move to Adjourn.</div>

Christopher corrigan https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_March_2012&diff=1038 2012-03-09T03:58:56Z

<p>Christopher corrigan: </p> <hr /> <div>== Attendance ==<br /> * Meeting Chair: Bernadette<br /> * Minute-taker: Chris Corrigan<br /> * Board attendance: everyone but Lee, James, Paul; Brett, Chris, Adam, Steph, Neil, Duncan, Micah, Bernadette, Alex C.<br /> * Staff attendance: Alex Hindle<br /> * Regrets: Lee, James, Paul<br /> * Absent: 0<br /> * Guests: 0<br /> <br /> == Call to Order ==<br /> * Time: 6:33<br /> <br /> == Approval of Agenda ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> Adam, Alex<br /> == Approval of Last Month's Minutes ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> Pending. Duncan will provide Chris with a Wiki-Tutorial, formatting will be reviewed.<br /> == Date, Location &amp; Food for Next Meeting ==<br /> *<br /> April 5. Room ?. 6:30pm.<br /> Micah will arrange room.<br /> Alex C. will bring food.<br /> <br /> == Reports ==<br /> <br /> === President's Report ===<br /> [[President's Report (Feb) (2012)|President's Report]]<br /> <br /> <br /> *Points for discussion entered under &quot;New Business&quot;<br /> <br /> === Treasurer's Report ===<br /> <br /> Nothing spectacular. The cost of renovations are hitting, we spent about $1800 in February, and of course the rent was paid, which wasn't budgeted for.<br /> <br /> On a side note, I am recognising the rent as equal monthly payments of $2,013 over the course of the lease, instead of the arbitrary swings that result from the way we negotiated it. This number may change from time to time based on changes in our &quot;additional rent&quot; (covering snow clearing, propery taxes and building insurance), but should be fairly predictable this way. The difference between the cash costs and the regular rent charge shows on the balance sheet as either prepaid rent, or as a lease liability.<br /> <br /> Bikeworks remained fairly busy in February, and we're entering the season where business picks up, so hopefully we'll see the benefits of that. Donations also remained strong.<br /> <br /> All in, we spent about $4k more than budget in February, somewhat offset by $400 extra in revenues. So far this fiscal year, we're still $5,500 ahead of where our budget expected to be, so despite my instinct to get stressed about spending too much money in the winter, we're actually doing quite well.<br /> <br /> [[Media:February_2012_Financials.xls]]<br /> <br /> ===BikeWorks Report ===<br /> [[BikeWorks Report (Month) (Year)|BikeWorks Report]]<br /> *state of the renovations?<br /> <br /> The New Shop Location (North) is going well, physically. Completeness of volunteer base is more questionable. As a result, Alex is skeptical whether or not The North Location will be able to operate at similar summer hours as The South Location. Volunteer orientations upcoming. <br /> <br /> *B.W.N. Policy Development?<br /> <br /> How will we handle haggling or free parts at B.W.N.? This is one policy that needs development. The type of locks also need to be decided upon. A Fenced-In Area Out-Of-Doors for bike storage would also be a necessary development. Bike Tools for B.W.N. already obtained. However, basic hand tools, compressors, etc. need to be gathered. An opening party or &quot;Space-Shower&quot; would be great! It will take time for the BWN to be running at the same capacity that we all have grown accustomed to. What needs consideration is the greater number of challenges inherent in the BWN's location in a depressed neighborhood. The building code has a $240 fee in order to access the pdf.<br /> <br /> *Title change?<br /> <br /> Alex Hindle's title to change to: Bikeworks Director<br /> <br /> Abstained Adam, Neil, Chris<br /> <br /> Motion Passed!<br /> <br /> <br /> === Advocacy Committee Report ===<br /> [[Report_February_2012]]<br /> <br /> 85 ppl showed for Advocacy Day at The Metro Cinema recently.<br /> <br /> 3 ppl attended the last Commitee Meeting. Duncan stoked on this? Less so.<br /> <br /> Action:<br /> <br /> Adam to draft a spokesperson letter for Duncan.<br /> <br /> *Ward reps<br /> <br /> Eyes &amp; Ears in the community in order to promote Bike Stuff. Call for alternative Bike Hotline, other than calling the City @ #311. If we wish to push for more bike lanes, we must ensure that the only ppl who attend civic hearings are not those who are against them.<br /> <br /> *VeloCity<br /> <br /> Largest bike conference in the world! Duncan connected to many Planners &amp; Architects who are planning to go. Duncan wishes to form an Edmonton Contigent.<br /> <br /> *Tony Caterina: Personal attack on bikes lanes... Specifically ones planning for 97th Street DT. EBC must be careful what sort of image we project as a result of itentifying those who oppose. We would love to send a Ward or City Rep to the conference, but the possibility of sending someone is low amongst those who simple have never been anywhere where there is a large base of commuter cyclists. Brett suggests that Further discussion in the advocacy committee needed. Shall we sind an EBC Board Member or City Councillor? How can we get an anti-bike councillor to go? All expense paid &amp; sponsored, maybe? Duncan maintains the view that if we create some conflict, the press will pay attention. Bernadette: Shall the EBC sponsor a councillor? <br /> <br /> === Committee 2 Report ===<br /> [[Committee 2 Report (Month) (Year)|Committee 2 Report]]<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Action Items from Older Meetings ===<br /> *'''Neil''' will draft [[Job Description: Board Member|job description]] for Board Members<br /> <br /> Action item as well for Board Members to review The Job Description.<br /> <br /> Action item for Micah: Keep on top of Casino Stuff.<br /> <br /> *'''Alex H''' will submit grant report to MEC<br /> *the '''Board''' will make adjustments to Neil's policy on bike events<br /> <br /> Action: Everyone to look at Board-member 'job' description<br /> &amp;cycling Events Promotion policy (flawed)<br /> <br /> === HR ===<br /> <br /> *February 14, 2012: Motion to deliver the attached letter (to be kept in<br /> personnel files) to Anna Vesala in a personal meeting as soon as possible.<br /> Motion: Stephanie; Second: Paul; Carried.<br /> <br /> *February 16, 2012: Motion to revise the terms of the letter (to be kept in<br /> personnel files) to Anna Vesala as recommended by Neil Carey and deliver<br /> it to Anna.<br /> Motion: Alex C; Second: Paul; Carried.<br /> <br /> === Casino ===<br /> *Actions taken to date? Anything new the board needs to discuss?<br /> <br /> === Bikeworks North ===<br /> *The only hard action item coming out of last meeting was getting a quote on locks.<br /> <br /> == New Business ==<br /> === Public Bike Lane Consultations ===<br /> *Discussion of our message and our involvement in public consultations. See President's Report for details. The Dubious Safety of some of the new bikelanes is being highlighted.<br /> <br /> === Provincial Election ===<br /> *Look at Bike Calgary's message [http://www.bikebikeblog.com/2012/03/where-is-our-provincial-bicycle.html]. Discuss whether we see ourselves joining in a substantive way.<br /> <br /> Province-Wide Discussion... While AB is very Urban in population... no one knows we exist!<br /> <br /> We will need a Member? <br /> <br /> Yes. Chris &amp; Duncan will have a Pow-wow.<br /> <br /> === [[Position Statements Policy]] ===<br /> *Discussion, edits, voting.<br /> <br /> == In Camera Session ==<br /> <br /> Motion moved by Micah, Alex C. 2nd.<br /> <br /> == Adjournment ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> Paul will fix our 1990's Bylaws.<br /> <br /> Bernadette &amp; Micah Move to Adjourn.</div>

Christopher corrigan https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_March_2012&diff=1037 2012-03-09T03:14:49Z

<p>Christopher corrigan: </p> <hr /> <div>== Attendance ==<br /> * Meeting Chair: Bernadette<br /> * Minute-taker: Chris Corrigan<br /> * Board attendance: everyone but Lee, James, Paul; Brett, Chris, Adam, Steph, Neil, Duncan, Micah, Bernadette, Alex C.<br /> * Staff attendance: Alex Hindle<br /> * Regrets: Lee, James, Paul<br /> * Absent: 0<br /> * Guests: 0<br /> <br /> == Call to Order ==<br /> * Time: 6:33<br /> <br /> == Approval of Agenda ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> Adam, Alex<br /> == Approval of Last Month's Minutes ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> Pending. Duncan will provide Chris with a Wiki-Tutorial, formatting will be reviewed.<br /> == Date, Location &amp; Food for Next Meeting ==<br /> *<br /> April 5. Room ?. 6:30pm.<br /> Micah will arrange room.<br /> Alex C. will bring food.<br /> <br /> == Reports ==<br /> <br /> === President's Report ===<br /> [[President's Report (Feb) (2012)|President's Report]]<br /> <br /> <br /> *Points for discussion entered under &quot;New Business&quot;<br /> <br /> === Treasurer's Report ===<br /> <br /> Nothing spectacular. The cost of renovations are hitting, we spent about $1800 in February, and of course the rent was paid, which wasn't budgeted for.<br /> <br /> On a side note, I am recognising the rent as equal monthly payments of $2,013 over the course of the lease, instead of the arbitrary swings that result from the way we negotiated it. This number may change from time to time based on changes in our &quot;additional rent&quot; (covering snow clearing, propery taxes and building insurance), but should be fairly predictable this way. The difference between the cash costs and the regular rent charge shows on the balance sheet as either prepaid rent, or as a lease liability.<br /> <br /> Bikeworks remained fairly busy in February, and we're entering the season where business picks up, so hopefully we'll see the benefits of that. Donations also remained strong.<br /> <br /> All in, we spent about $4k more than budget in February, somewhat offset by $400 extra in revenues. So far this fiscal year, we're still $5,500 ahead of where our budget expected to be, so despite my instinct to get stressed about spending too much money in the winter, we're actually doing quite well.<br /> <br /> [[Media:February_2012_Financials.xls]]<br /> <br /> ===BikeWorks Report ===<br /> [[BikeWorks Report (Month) (Year)|BikeWorks Report]]<br /> *state of the renovations?<br /> <br /> The New Shop Location (North) is going well, physically. Completeness of volunteer base is more questionable. As a result, Alex is skeptical whether or not The North Location will be able to operate at similar summer hours as The South Location. Volunteer orientations upcoming. <br /> <br /> *B.W.N. Policy Development?<br /> <br /> How will we handle haggling or free parts at B.W.N.? This is one policy that needs development. The type of locks also need to be decided upon. A Fenced-In Area Out-Of-Doors for bike storage would also be a necessary development. Bike Tools for B.W.N. already obtained. However, basic hand tools, compressors, etc. need to be gathered. An opening party or &quot;Space-Shower&quot; would be great! It will take time for the BWN to be running at the same capacity that we all have grown accustomed to. What needs consideration is the greater number of challenges inherent in the BWN's location in a depressed neighborhood. The building code has a $240 fee in order to access the pdf.<br /> <br /> *Title change?<br /> <br /> Alex Hindle's title to change to: Bikeworks Director<br /> <br /> Abstained Adam, Neil, Chris<br /> <br /> Motion Passed!<br /> <br /> <br /> === Advocacy Committee Report ===<br /> [[Report_February_2012]]<br /> <br /> 85 ppl showed for Advocacy Day at The Metro Cinema recently.<br /> <br /> 3 ppl attended the last Commitee Meeting. Duncan stoked on this? Less so.<br /> <br /> Action:<br /> <br /> Adam to draft a spokesperson letter for Duncan.<br /> <br /> *Ward reps<br /> <br /> Eyes &amp; Ears in the community in order to promote Bike Stuff. Call for alternative Bike Hotline, other than calling the City @ #311. If we wish to push for more bike lanes, we must ensure that the only ppl who attend civic hearings are not those who are against them.<br /> <br /> *VeloCity<br /> <br /> Largest bike conference in the world! Duncan connected to many Planners &amp; Architects who are planning to go. Duncan wishes to form an Edmonton Contigent.<br /> <br /> *Tony Caterina: Personal attack on bikes lanes... Specifically ones planning for 97th Street DT. EBC must be careful what sort of image we project as a result of itentifying those who oppose. We would love to send a Ward or City Rep to the conference, but the possibility of sending someone is low amongst those who simple have never been anywhere where there is a large base of commuter cyclists. Brett suggests that Further discussion in the advocacy committee needed. Shall we sind an EBC Board Member or City Councillor? How can we get an anti-bike councillor to go? All expense paid &amp; sponsored, maybe? Duncan maintains the view that if we create some conflict, the press will pay attention. Bernadette: Shall the EBC sponsor a councillor? <br /> <br /> === Committee 2 Report ===<br /> [[Committee 2 Report (Month) (Year)|Committee 2 Report]]<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Action Items from Older Meetings ===<br /> *'''Neil''' will draft [[Job Description: Board Member|job description]] for Board Members<br /> <br /> Action item as well for Board Members to review The Job Description.<br /> <br /> Action item for Micah: Keep on top of Casino Stuff.<br /> <br /> *'''Alex H''' will submit grant report to MEC<br /> *the '''Board''' will make adjustments to Neil's policy on bike events<br /> <br /> Action: Everyone to look at Board-member 'job' description<br /> &amp;cycling Events Promotion policy (flawed)<br /> <br /> === HR ===<br /> <br /> *February 14, 2012: Motion to deliver the attached letter (to be kept in<br /> personnel files) to Anna Vesala in a personal meeting as soon as possible.<br /> Motion: Stephanie; Second: Paul; Carried.<br /> <br /> *February 16, 2012: Motion to revise the terms of the letter (to be kept in<br /> personnel files) to Anna Vesala as recommended by Neil Carey and deliver<br /> it to Anna.<br /> Motion: Alex C; Second: Paul; Carried.<br /> <br /> === Casino ===<br /> *Actions taken to date? Anything new the board needs to discuss?<br /> <br /> === Bikeworks North ===<br /> *The only hard action item coming out of last meeting was getting a quote on locks.<br /> <br /> == New Business ==<br /> === Public Bike Lane Consultations ===<br /> *Discussion of our message and our involvement in public consultations. See President's Report for details. The Dubious Safety of some of the new bikelanes is being highlighted.<br /> <br /> === Provincial Election ===<br /> *Look at Bike Calgary's message [http://www.bikebikeblog.com/2012/03/where-is-our-provincial-bicycle.html]. Discuss whether we see ourselves joining in a substantive way.<br /> <br /> Province-Wide Discussion... While AB is very Urban in population... no one knows we exist!<br /> <br /> We will need a Member? <br /> <br /> Yes. Chris &amp; Duncan will have a Pow-wow.<br /> <br /> === [[Position Statements Policy]] ===<br /> *Discussion, edits, voting.<br /> <br /> == In Camera Session ==<br /> <br /> Motion moved by Micah, Alex C. 2nd.<br /> <br /> == Adjournment ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;</div>

Christopher corrigan https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_March_2012&diff=1036 2012-03-09T03:13:41Z

<p>Christopher corrigan: </p> <hr /> <div>== Attendance ==<br /> * Meeting Chair: Bernadette<br /> * Minute-taker: Chris Corrigan<br /> * Board attendance: everyone but Lee, James, Paul; Brett, Chris, Adam, Steph, Neil, Duncan, Micah, Bernadette, Alex C.<br /> * Staff attendance: Alex Hindle<br /> * Regrets: Lee, James, Paul<br /> * Absent: 0<br /> * Guests: 0<br /> <br /> == Call to Order ==<br /> * Time: 6:33<br /> <br /> == Approval of Agenda ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> Adam, Alex<br /> == Approval of Last Month's Minutes ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> Pending. Duncan will provide Chris with a Wiki-Tutorial, formatting will be reviewed.<br /> == Date, Location &amp; Food for Next Meeting ==<br /> *<br /> April 5. Room ?. 6:30pm.<br /> Micah will arrange room.<br /> Alex C. will bring food.<br /> <br /> == Reports ==<br /> <br /> === President's Report ===<br /> [[President's Report (Feb) (2012)|President's Report]]<br /> <br /> <br /> *Points for discussion entered under &quot;New Business&quot;<br /> <br /> === Treasurer's Report ===<br /> <br /> Nothing spectacular. The cost of renovations are hitting, we spent about $1800 in February, and of course the rent was paid, which wasn't budgeted for.<br /> <br /> On a side note, I am recognising the rent as equal monthly payments of $2,013 over the course of the lease, instead of the arbitrary swings that result from the way we negotiated it. This number may change from time to time based on changes in our &quot;additional rent&quot; (covering snow clearing, propery taxes and building insurance), but should be fairly predictable this way. The difference between the cash costs and the regular rent charge shows on the balance sheet as either prepaid rent, or as a lease liability.<br /> <br /> Bikeworks remained fairly busy in February, and we're entering the season where business picks up, so hopefully we'll see the benefits of that. Donations also remained strong.<br /> <br /> All in, we spent about $4k more than budget in February, somewhat offset by $400 extra in revenues. So far this fiscal year, we're still $5,500 ahead of where our budget expected to be, so despite my instinct to get stressed about spending too much money in the winter, we're actually doing quite well.<br /> <br /> [[Media:February_2012_Financials.xls]]<br /> <br /> ===BikeWorks Report ===<br /> [[BikeWorks Report (Month) (Year)|BikeWorks Report]]<br /> *state of the renovations?<br /> <br /> The New Shop Location (North) is going well, physically. Completeness of volunteer base is more questionable. As a result, Alex is skeptical whether or not The North Location will be able to operate at similar summer hours as The South Location. Volunteer orientations upcoming. <br /> <br /> *B.W.N. Policy Development?<br /> <br /> How will we handle haggling or free parts at B.W.N.? This is one policy that needs development. The type of locks also need to be decided upon. A Fenced-In Area Out-Of-Doors for bike storage would also be a necessary development. Bike Tools for B.W.N. already obtained. However, basic hand tools, compressors, etc. need to be gathered. An opening party or &quot;Space-Shower&quot; would be great! It will take time for the BWN to be running at the same capacity that we all have grown accustomed to. What needs consideration is the greater number of challenges inherent in the BWN's location in a depressed neighborhood. The building code has a $240 fee in order to access the pdf.<br /> <br /> *Title change?<br /> <br /> Alex Hindle's title to change to: Bikeworks Director<br /> <br /> Abstained Adam, Neil, Chris<br /> <br /> Motion Passed!<br /> <br /> <br /> === Advocacy Committee Report ===<br /> [[Report_February_2012]]<br /> <br /> 85 ppl showed for Advocacy Day at The Metro Cinema recently.<br /> <br /> 3 ppl attended the last Commitee Meeting. Duncan stoked on this? Less so.<br /> <br /> Action:<br /> <br /> Adam to draft a spokesperson letter for Duncan.<br /> <br /> *Ward reps<br /> <br /> Eyes &amp; Ears in the community in order to promote Bike Stuff. Call for alternative Bike Hotline, other than calling the City @ #311. If we wish to push for more bike lanes, we must ensure that the only ppl who attend civic hearings are not those who are against them.<br /> <br /> *VeloCity<br /> <br /> Largest bike conference in the world! Duncan connected to many Planners &amp; Architects who are planning to go. Duncan wishes to form an Edmonton Contigent.<br /> <br /> *Tony Caterina: Personal attack on bikes lanes... Specifically ones planning for 97th Street DT. EBC must be careful what sort of image we project as a result of itentifying those who oppose. We would love to send a Ward or City Rep to the conference, but the possibility of sending someone is low amongst those who simple have never been anywhere where there is a large base of commuter cyclists. Brett suggests that Further discussion in the advocacy committee needed. Shall we sind an EBC Board Member or City Councillor? How can we get an anti-bike councillor to go? All expense paid &amp; sponsored, maybe? Duncan maintains the view that if we create some conflict, the press will pay attention. Bernadette: Shall the EBC sponsor a councillor? <br /> <br /> === Committee 2 Report ===<br /> [[Committee 2 Report (Month) (Year)|Committee 2 Report]]<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Action Items from Older Meetings ===<br /> *'''Neil''' will draft [[Job Description: Board Member|job description]] for Board Members<br /> <br /> Action item as well for Board Members to review The Job Description.<br /> <br /> Action item for Micah: Keep on top of Casino Stuff.<br /> <br /> *'''Alex H''' will submit grant report to MEC<br /> *the '''Board''' will make adjustments to Neil's policy on bike events<br /> <br /> Action: Everyone to look at Board-member 'job' description<br /> &amp;cycling Events Promotion policy (flawed)<br /> <br /> === HR ===<br /> <br /> *February 14, 2012: Motion to deliver the attached letter (to be kept in<br /> personnel files) to Anna Vesala in a personal meeting as soon as possible.<br /> Motion: Stephanie; Second: Paul; Carried.<br /> <br /> *February 16, 2012: Motion to revise the terms of the letter (to be kept in<br /> personnel files) to Anna Vesala as recommended by Neil Carey and deliver<br /> it to Anna.<br /> Motion: Alex C; Second: Paul; Carried.<br /> <br /> === Casino ===<br /> *Actions taken to date? Anything new the board needs to discuss?<br /> <br /> === Bikeworks North ===<br /> *The only hard action item coming out of last meeting was getting a quote on locks.<br /> <br /> == New Business ==<br /> === Public Bike Lane Consultations ===<br /> *Discussion of our message and our involvement in public consultations. See President's Report for details. The Dubious Safety of some of the new bikelanes is being highlighted.<br /> <br /> === Provincial Election ===<br /> *Look at Bike Calgary's message [http://www.bikebikeblog.com/2012/03/where-is-our-provincial-bicycle.html]. Discuss whether we see ourselves joining in a substantive way.<br /> <br /> Province-Wide Discussion... While AB is very Urban in population... no one knows we exist!<br /> <br /> We will need a Member? <br /> <br /> Yes. Chris &amp; Duncan will have a Pow-wow.<br /> <br /> In-Camera?: Micah Alex in favour.<br /> <br /> <br /> === [[Position Statements Policy]] ===<br /> *Discussion, edits, voting.<br /> <br /> == In Camera Session ==<br /> <br /> == Adjournment ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;</div>

Christopher corrigan https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_March_2012&diff=1035 2012-03-09T02:44:23Z

<p>Christopher corrigan: </p> <hr /> <div>== Attendance ==<br /> * Meeting Chair: Bernadette<br /> * Minute-taker: Chris Corrigan<br /> * Board attendance: everyone but Lee, James, Paul; Brett, Chris, Adam, Steph, Neil, Duncan, Micah, Bernadette, Alex C.<br /> * Staff attendance: Alex Hindle<br /> * Regrets: Lee, James, Paul<br /> * Absent: 0<br /> * Guests: 0<br /> <br /> == Call to Order ==<br /> * Time: 6:33<br /> <br /> == Approval of Agenda ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> Adam, Alex<br /> == Approval of Last Month's Minutes ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> Pending. Duncan will provide Chris with a Wiki-Tutorial, formatting will be reviewed.<br /> == Date, Location &amp; Food for Next Meeting ==<br /> *<br /> April 5. Room ?. 6:30pm.<br /> Micah will arrange room.<br /> Alex C. will bring food.<br /> <br /> == Reports ==<br /> <br /> === President's Report ===<br /> [[President's Report (Feb) (2012)|President's Report]]<br /> <br /> <br /> *Points for discussion entered under &quot;New Business&quot;<br /> <br /> === Treasurer's Report ===<br /> <br /> Nothing spectacular. The cost of renovations are hitting, we spent about $1800 in February, and of course the rent was paid, which wasn't budgeted for.<br /> <br /> On a side note, I am recognising the rent as equal monthly payments of $2,013 over the course of the lease, instead of the arbitrary swings that result from the way we negotiated it. This number may change from time to time based on changes in our &quot;additional rent&quot; (covering snow clearing, propery taxes and building insurance), but should be fairly predictable this way. The difference between the cash costs and the regular rent charge shows on the balance sheet as either prepaid rent, or as a lease liability.<br /> <br /> Bikeworks remained fairly busy in February, and we're entering the season where business picks up, so hopefully we'll see the benefits of that. Donations also remained strong.<br /> <br /> All in, we spent about $4k more than budget in February, somewhat offset by $400 extra in revenues. So far this fiscal year, we're still $5,500 ahead of where our budget expected to be, so despite my instinct to get stressed about spending too much money in the winter, we're actually doing quite well.<br /> <br /> [[Media:February_2012_Financials.xls]]<br /> <br /> ===BikeWorks Report ===<br /> [[BikeWorks Report (Month) (Year)|BikeWorks Report]]<br /> *state of the renovations?<br /> <br /> The New Shop Location (North) is going well, physically. Completeness of volunteer base is more questionable. As a result, Alex is skeptical whether or not The North Location will be able to operate at similar summer hours as The South Location. Volunteer orientations upcoming. <br /> <br /> *B.W.N. Policy Development?<br /> <br /> How will we handle haggling or free parts at B.W.N.? This is one policy that needs development. The type of locks also need to be decided upon. A Fenced-In Area Out-Of-Doors for bike storage would also be a necessary development. Bike Tools for B.W.N. already obtained. However, basic hand tools, compressors, etc. need to be gathered. An opening party or &quot;Space-Shower&quot; would be great! It will take time for the BWN to be running at the same capacity that we all have grown accustomed to. What needs consideration is the greater number of challenges inherent in the BWN's location in a depressed neighborhood. The building code has a $240 fee in order to access the pdf.<br /> <br /> *Title change?<br /> <br /> Alex Hindle's title to change to: Bikeworks Director<br /> <br /> Abstained Adam, Neil, Chris<br /> <br /> Motion Passed!<br /> <br /> <br /> === Advocacy Committee Report ===<br /> [[Report_February_2012]]<br /> <br /> 85 ppl showed for Advocacy Day at The Metro Cinema recently.<br /> <br /> 3 ppl attended the last Commitee Meeting. Duncan stoked on this? Less so.<br /> <br /> Action:<br /> <br /> Adam to draft a spokesperson letter for Duncan.<br /> <br /> *Ward reps<br /> <br /> Eyes &amp; Ears in the community in order to promote Bike Stuff. Call for alternative Bike Hotline, other than calling the City @ #311. If we wish to push for more bike lanes, we must ensure that the only ppl who attend civic hearings are not those who are against them.<br /> <br /> *VeloCity<br /> <br /> Largest bike conference in the world! Duncan connected to many Planners &amp; Architects who are planning to go. Duncan wishes to form an Edmonton Contigent.<br /> <br /> *Tony Caterina: Personal attack on bikes lanes... Specifically ones planning for 97th Street DT. EBC must be careful what sort of image we project as a result of itentifying those who oppose. We would love to send a Ward or City Rep to the conference, but the possibility of sending someone is low amongst those who simple have never been anywhere where there is a large base of commuter cyclists. Brett suggests that Further discussion in the advocacy committee needed. Shall we sind an EBC Board Member or City Councillor? How can we get an anti-bike councillor to go? All expense paid &amp; sponsored, maybe? Duncan maintains the view that if we create some conflict, the press will pay attention. Bernadette: Shall the EBC sponsor a councillor? <br /> <br /> === Committee 2 Report ===<br /> [[Committee 2 Report (Month) (Year)|Committee 2 Report]]<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Action Items from Older Meetings ===<br /> *'''Neil''' will draft [[Job Description: Board Member|job description]] for Board Members<br /> <br /> Action item as well for Board Members to review The Job Description.<br /> <br /> Action item for Micah: Keep on top of Casino Stuff.<br /> <br /> *'''Alex H''' will submit grant report to MEC<br /> *the '''Board''' will make adjustments to Neil's policy on bike events<br /> <br /> Action: Everyone to look at Board-member 'job' description<br /> &amp;cycling Events Promotion policy (flawed)<br /> <br /> === HR ===<br /> <br /> *February 14, 2012: Motion to deliver the attached letter (to be kept in<br /> personnel files) to Anna Vesala in a personal meeting as soon as possible.<br /> Motion: Stephanie; Second: Paul; Carried.<br /> <br /> *February 16, 2012: Motion to revise the terms of the letter (to be kept in<br /> personnel files) to Anna Vesala as recommended by Neil Carey and deliver<br /> it to Anna.<br /> Motion: Alex C; Second: Paul; Carried.<br /> <br /> === Casino ===<br /> *Actions taken to date? Anything new the board needs to discuss?<br /> <br /> === Bikeworks North ===<br /> *The only hard action item coming out of last meeting was getting a quote on locks.<br /> <br /> == New Business ==<br /> === Public Bike Lane Consultations ===<br /> *Discussion of our message and our involvement in public consultations. See President's Report for details.<br /> <br /> === Provincial Election ===<br /> *Look at Bike Calgary's message [http://www.bikebikeblog.com/2012/03/where-is-our-provincial-bicycle.html]. Discuss whether we see ourselves joining in a substantive way.<br /> <br /> === [[Position Statements Policy]] ===<br /> *Discussion, edits, voting.<br /> <br /> == In Camera Session ==<br /> <br /> == Adjournment ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;</div>

Christopher corrigan https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_March_2012&diff=1034 2012-03-09T02:37:36Z

<p>Christopher corrigan: </p> <hr /> <div>== Attendance ==<br /> * Meeting Chair: Bernadette<br /> * Minute-taker: Chris Corrigan<br /> * Board attendance: everyone but Lee, James, Paul; Brett, Chris, Adam, Steph, Neil, Duncan, Micah, Bernadette, Alex C.<br /> * Staff attendance: Alex Hindle<br /> * Regrets: Lee, James, Paul<br /> * Absent: 0<br /> * Guests: 0<br /> <br /> == Call to Order ==<br /> * Time: 6:33<br /> <br /> == Approval of Agenda ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> Adam, Alex<br /> == Approval of Last Month's Minutes ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> Pending. Duncan will provide Chris with a Wiki-Tutorial, formatting will be reviewed.<br /> == Date, Location &amp; Food for Next Meeting ==<br /> *<br /> April 5. Room ?. 6:30pm.<br /> Micah will arrange room.<br /> Alex C. will bring food.<br /> <br /> == Reports ==<br /> <br /> === President's Report ===<br /> [[President's Report (Feb) (2012)|President's Report]]<br /> <br /> <br /> *Points for discussion entered under &quot;New Business&quot;<br /> <br /> === Treasurer's Report ===<br /> <br /> Nothing spectacular. The cost of renovations are hitting, we spent about $1800 in February, and of course the rent was paid, which wasn't budgeted for.<br /> <br /> On a side note, I am recognising the rent as equal monthly payments of $2,013 over the course of the lease, instead of the arbitrary swings that result from the way we negotiated it. This number may change from time to time based on changes in our &quot;additional rent&quot; (covering snow clearing, propery taxes and building insurance), but should be fairly predictable this way. The difference between the cash costs and the regular rent charge shows on the balance sheet as either prepaid rent, or as a lease liability.<br /> <br /> Bikeworks remained fairly busy in February, and we're entering the season where business picks up, so hopefully we'll see the benefits of that. Donations also remained strong.<br /> <br /> All in, we spent about $4k more than budget in February, somewhat offset by $400 extra in revenues. So far this fiscal year, we're still $5,500 ahead of where our budget expected to be, so despite my instinct to get stressed about spending too much money in the winter, we're actually doing quite well.<br /> <br /> [[Media:February_2012_Financials.xls]]<br /> <br /> ===BikeWorks Report ===<br /> [[BikeWorks Report (Month) (Year)|BikeWorks Report]]<br /> *state of the renovations?<br /> <br /> The New Shop Location (North) is going well, physically. Completeness of volunteer base is more questionable. As a result, Alex is skeptical whether or not The North Location will be able to operate at similar summer hours as The South Location. Volunteer orientations upcoming. <br /> <br /> *B.W.N. Policy Development?<br /> <br /> How will we handle haggling or free parts at B.W.N.? This is one policy that needs development. The type of locks also need to be decided upon. A Fenced-In Area Out-Of-Doors for bike storage would also be a necessary development. Bike Tools for B.W.N. already obtained. However, basic hand tools, compressors, etc. need to be gathered. An opening party or &quot;Space-Shower&quot; would be great! It will take time for the BWN to be running at the same capacity that we all have grown accustomed to. What needs consideration is the greater number of challenges inherent in the BWN's location in a depressed neighborhood. The building code has a $240 fee in order to access the pdf.<br /> <br /> *Title change?<br /> <br /> Alex Hindle's title to change to: Bikeworks Director<br /> <br /> Abstained Adam, Neil, Chris<br /> <br /> Motion Passed!<br /> <br /> <br /> === Advocacy Committee Report ===<br /> [[Report_February_2012]]<br /> <br /> 85 ppl showed for Advocacy Day at The Metro Cinema recently.<br /> <br /> 3 ppl attended the last Commitee Meeting. Duncan stoked on this? Less so.<br /> <br /> Action:<br /> <br /> Adam to draft a spokesperson letter for Duncan.<br /> <br /> *Ward reps<br /> <br /> Eyes &amp; Ears in the community in order to promote Bike Stuff. Call for alternative Bike Hotline, other than calling the City @ #311. If we wish to push for more bike lanes, we must ensure that the only ppl who attend civic hearings are not those who are against them.<br /> <br /> *VeloCity<br /> <br /> Largest bike conference in the world! Duncan connected to many Planners &amp; Architects who are planning to go. Duncan wishes to form an Edmonton Contigent.<br /> <br /> *Tony Caterina: Personal attack on bikes lanes... Specifically ones planning for 97th Street DT. EBC must be careful what sort of image we project as a result of itentifying those who oppose. We would love to send a Ward or City Rep to the conference, but the possibility of sending someone is low amongst those who simple have never been anywhere where there is a large base of commuter cyclists. Brett suggests that Further discussion in the advocacy committee needed. Shall we sind an EBC Board Member or City Councillor? How can we get an anti-bike councillor to go? All expense paid &amp; sponsored, maybe? Duncan maintains the view that if we create some conflict, the press will pay attention. Bernadette: Shall the EBC sponsor a councillor? <br /> <br /> === Committee 2 Report ===<br /> [[Committee 2 Report (Month) (Year)|Committee 2 Report]]<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Action Items from Older Meetings ===<br /> *'''Neil''' will draft [[Job Description: Board Member|job description]] for Board Members<br /> *'''Alex H''' will submit grant report to MEC<br /> *the '''Board''' will make adjustments to Neil's policy on bike events<br /> <br /> Action: Everyone to look at Board-member 'job' description<br /> &amp;cycling Events Promotion policy (flawed)<br /> <br /> === HR ===<br /> <br /> *February 14, 2012: Motion to deliver the attached letter (to be kept in<br /> personnel files) to Anna Vesala in a personal meeting as soon as possible.<br /> Motion: Stephanie; Second: Paul; Carried.<br /> <br /> *February 16, 2012: Motion to revise the terms of the letter (to be kept in<br /> personnel files) to Anna Vesala as recommended by Neil Carey and deliver<br /> it to Anna.<br /> Motion: Alex C; Second: Paul; Carried.<br /> <br /> === Casino ===<br /> *Actions taken to date? Anything new the board needs to discuss?<br /> <br /> === Bikeworks North ===<br /> *The only hard action item coming out of last meeting was getting a quote on locks.<br /> <br /> == New Business ==<br /> === Public Bike Lane Consultations ===<br /> *Discussion of our message and our involvement in public consultations. See President's Report for details.<br /> <br /> === Provincial Election ===<br /> *Look at Bike Calgary's message [http://www.bikebikeblog.com/2012/03/where-is-our-provincial-bicycle.html]. Discuss whether we see ourselves joining in a substantive way.<br /> <br /> === [[Position Statements Policy]] ===<br /> *Discussion, edits, voting.<br /> <br /> == In Camera Session ==<br /> <br /> == Adjournment ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;</div>

Christopher corrigan https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_March_2012&diff=1033 2012-03-09T02:26:07Z

<p>Christopher corrigan: </p> <hr /> <div>== Attendance ==<br /> * Meeting Chair: Bernadette<br /> * Minute-taker: Chris Corrigan<br /> * Board attendance: everyone but Lee, James, Paul; Brett, Chris, Adam, Steph, Neil, Duncan, Micah, Bernadette, Alex C.<br /> * Staff attendance: Alex Hindle<br /> * Regrets: Lee, James, Paul<br /> * Absent: 0<br /> * Guests: 0<br /> <br /> == Call to Order ==<br /> * Time: 6:33<br /> <br /> == Approval of Agenda ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> Adam, Alex<br /> == Approval of Last Month's Minutes ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> Pending. Duncan will provide Chris with a Wiki-Tutorial, formatting will be reviewed.<br /> == Date, Location &amp; Food for Next Meeting ==<br /> *<br /> April 5. Room ?. 6:30pm.<br /> Micah will arrange room.<br /> Alex C. will bring food.<br /> <br /> == Reports ==<br /> <br /> === President's Report ===<br /> [[President's Report (Feb) (2012)|President's Report]]<br /> <br /> <br /> *Points for discussion entered under &quot;New Business&quot;<br /> <br /> === Treasurer's Report ===<br /> <br /> Nothing spectacular. The cost of renovations are hitting, we spent about $1800 in February, and of course the rent was paid, which wasn't budgeted for.<br /> <br /> On a side note, I am recognising the rent as equal monthly payments of $2,013 over the course of the lease, instead of the arbitrary swings that result from the way we negotiated it. This number may change from time to time based on changes in our &quot;additional rent&quot; (covering snow clearing, propery taxes and building insurance), but should be fairly predictable this way. The difference between the cash costs and the regular rent charge shows on the balance sheet as either prepaid rent, or as a lease liability.<br /> <br /> Bikeworks remained fairly busy in February, and we're entering the season where business picks up, so hopefully we'll see the benefits of that. Donations also remained strong.<br /> <br /> All in, we spent about $4k more than budget in February, somewhat offset by $400 extra in revenues. So far this fiscal year, we're still $5,500 ahead of where our budget expected to be, so despite my instinct to get stressed about spending too much money in the winter, we're actually doing quite well.<br /> <br /> [[Media:February_2012_Financials.xls]]<br /> <br /> ===BikeWorks Report ===<br /> [[BikeWorks Report (Month) (Year)|BikeWorks Report]]<br /> *state of the renovations?<br /> <br /> The New Shop Location (North) is going well, physically. Completeness of volunteer base is more questionable. As a result, Alex is skeptical whether or not The North Location will be able to operate at similar summer hours as The South Location. Volunteer orientations upcoming. <br /> <br /> *B.W.N. Policy Development?<br /> <br /> How will we handle haggling or free parts at B.W.N.? This is one policy that needs development. The type of locks also need to be decided upon. A Fenced-In Area Out-Of-Doors for bike storage would also be a necessary development. Bike Tools for B.W.N. already obtained. However, basic hand tools, compressors, etc. need to be gathered. An opening party or &quot;Space-Shower&quot; would be great! It will take time for the BWN to be running at the same capacity that we all have grown accustomed to. What needs consideration is the greater number of challenges inherent in the BWN's location in a depressed neighborhood. The building code has a $240 fee in order to access the pdf.<br /> <br /> *Title change?<br /> <br /> Alex Hindle's title to change to: Bikeworks Director<br /> <br /> Abstained Adam, Neil, Chris<br /> <br /> Motion Passed!<br /> <br /> <br /> === Advocacy Committee Report ===<br /> [[Report_February_2012]]<br /> <br /> 85 ppl showed for Advocacy Day at The Metro Cinema recently.<br /> <br /> 3 ppl attended the last Commitee Meeting. Duncan stoked on this? Less so.<br /> <br /> Action:<br /> <br /> Adam to draft a spokesperson letter for Duncan.<br /> <br /> *Ward reps<br /> <br /> Eyes &amp; Ears in the community in order to promote Bike Stuff. Call for alternative Bike Hotline, other than calling the City @ #311. If we wish to push for more bike lanes, we must ensure that the only ppl who attend civic hearings are not those who are against them.<br /> <br /> *VeloCity<br /> <br /> Largest bike conference in the world! Duncan connected to many Planners &amp; Architects who are planning to go. Duncan wishes to form an Edmonton Contigent.<br /> <br /> *Tony Caterina: Personal attack on bikes lanes... Specifically ones planning for 97th Street DT. EBC must be careful what sort of image we project as a result of itenifying those who oppose. We would love to send a Ward or City Rep to the conference, but the possibility of sending someone is low amongst those who simple have never been anywhere where there is a large base of commuter cyclists. Brett suggests that Further discussion in the advocacy committee needed. Shall we sind an EBC Board Member or City Councillor?<br /> <br /> <br /> === Committee 2 Report ===<br /> [[Committee 2 Report (Month) (Year)|Committee 2 Report]]<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Action Items from Older Meetings ===<br /> *'''Neil''' will draft [[Job Description: Board Member|job description]] for Board Members<br /> *'''Alex H''' will submit grant report to MEC<br /> *the '''Board''' will make adjustments to Neil's policy on bike events<br /> <br /> Action: Everyone to look at Board-member 'job' description<br /> &amp;cycling Events Promotion policy (flawed)<br /> <br /> === HR ===<br /> <br /> *February 14, 2012: Motion to deliver the attached letter (to be kept in<br /> personnel files) to Anna Vesala in a personal meeting as soon as possible.<br /> Motion: Stephanie; Second: Paul; Carried.<br /> <br /> *February 16, 2012: Motion to revise the terms of the letter (to be kept in<br /> personnel files) to Anna Vesala as recommended by Neil Carey and deliver<br /> it to Anna.<br /> Motion: Alex C; Second: Paul; Carried.<br /> <br /> === Casino ===<br /> *Actions taken to date? Anything new the board needs to discuss?<br /> <br /> === Bikeworks North ===<br /> *The only hard action item coming out of last meeting was getting a quote on locks.<br /> <br /> == New Business ==<br /> === Public Bike Lane Consultations ===<br /> *Discussion of our message and our involvement in public consultations. See President's Report for details.<br /> <br /> === Provincial Election ===<br /> *Look at Bike Calgary's message [http://www.bikebikeblog.com/2012/03/where-is-our-provincial-bicycle.html]. Discuss whether we see ourselves joining in a substantive way.<br /> <br /> === [[Position Statements Policy]] ===<br /> *Discussion, edits, voting.<br /> <br /> == In Camera Session ==<br /> <br /> == Adjournment ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;</div>

Christopher corrigan https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_March_2012&diff=1032 2012-03-09T01:53:31Z

<p>Christopher corrigan: </p> <hr /> <div>== Attendance ==<br /> * Meeting Chair: Bernadette<br /> * Minute-taker: Chris Corrigan<br /> * Board attendance: everyone but Lee, James, Paul (___________)<br /> * Staff attendance: Alex Hindle<br /> * Regrets: Lee, James, Paul<br /> * Absent: 0<br /> * Guests: 0<br /> <br /> == Call to Order ==<br /> * Time: 6:33<br /> <br /> == Approval of Agenda ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> Adam, Alex<br /> == Approval of Last Month's Minutes ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> Pending. Duncan will provide Chris with a Wiki-Tutorial, formatting will be reviewed.<br /> == Date, Location &amp; Food for Next Meeting ==<br /> *<br /> April 5. Room ?. 6:30pm.<br /> Micah will arrange room.<br /> Alex C. will bring food.<br /> <br /> == Reports ==<br /> <br /> === President's Report ===<br /> [[President's Report (Feb) (2012)|President's Report]]<br /> <br /> <br /> *Points for discussion entered under &quot;New Business&quot;<br /> <br /> === Treasurer's Report ===<br /> <br /> Nothing spectacular. The cost of renovations are hitting, we spent about $1800 in February, and of course the rent was paid, which wasn't budgeted for.<br /> <br /> On a side note, I am recognising the rent as equal monthly payments of $2,013 over the course of the lease, instead of the arbitrary swings that result from the way we negotiated it. This number may change from time to time based on changes in our &quot;additional rent&quot; (covering snow clearing, propery taxes and building insurance), but should be fairly predictable this way. The difference between the cash costs and the regular rent charge shows on the balance sheet as either prepaid rent, or as a lease liability.<br /> <br /> Bikeworks remained fairly busy in February, and we're entering the season where business picks up, so hopefully we'll see the benefits of that. Donations also remained strong.<br /> <br /> All in, we spent about $4k more than budget in February, somewhat offset by $400 extra in revenues. So far this fiscal year, we're still $5,500 ahead of where our budget expected to be, so despite my instinct to get stressed about spending too much money in the winter, we're actually doing quite well.<br /> <br /> [[Media:February_2012_Financials.xls]]<br /> <br /> ===BikeWorks Report ===<br /> [[BikeWorks Report (Month) (Year)|BikeWorks Report]]<br /> *state of the renovations?<br /> <br /> The New Shop Location (North) is going well, physically. Completeness of volunteer base is more questionable. As a result, Alex is skeptical whether or not The North Location will be able to operate at similar summer hours as The South Location. Volunteer orientations upcoming. <br /> <br /> *B.W.N. Policy Development?<br /> <br /> How will we handle haggling or free parts at B.W.N.? This is one policy that needs development. The type of locks also need to be decided upon. A Fenced-In Area Out-Of-Doors for bike storage would also be a necessary development. Bike Tools for B.W.N. already obtained. However, basic hand tools, compressors, etc. need to be gathered. <br /> <br /> *Title change?<br /> <br /> === Advocacy Committee Report ===<br /> [[Report_February_2012]]<br /> <br /> *Ward reps<br /> *VeloCity<br /> *Tony Caterina<br /> <br /> === Committee 2 Report ===<br /> [[Committee 2 Report (Month) (Year)|Committee 2 Report]]<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Action Items from Older Meetings ===<br /> *'''Neil''' will draft [[Job Description: Board Member|job description]] for Board Members<br /> *'''Alex H''' will submit grant report to MEC<br /> *the '''Board''' will make adjustments to Neil's policy on bike events<br /> <br /> Action: Everyone to look at Board-member 'job' description<br /> &amp;cycling Events Promotion policy (flawed)<br /> <br /> === HR ===<br /> <br /> *February 14, 2012: Motion to deliver the attached letter (to be kept in<br /> personnel files) to Anna Vesala in a personal meeting as soon as possible.<br /> Motion: Stephanie; Second: Paul; Carried.<br /> <br /> *February 16, 2012: Motion to revise the terms of the letter (to be kept in<br /> personnel files) to Anna Vesala as recommended by Neil Carey and deliver<br /> it to Anna.<br /> Motion: Alex C; Second: Paul; Carried.<br /> <br /> === Casino ===<br /> *Actions taken to date? Anything new the board needs to discuss?<br /> <br /> === Bikeworks North ===<br /> *The only hard action item coming out of last meeting was getting a quote on locks.<br /> <br /> == New Business ==<br /> === Public Bike Lane Consultations ===<br /> *Discussion of our message and our involvement in public consultations. See President's Report for details.<br /> <br /> === Provincial Election ===<br /> *Look at Bike Calgary's message [http://www.bikebikeblog.com/2012/03/where-is-our-provincial-bicycle.html]. Discuss whether we see ourselves joining in a substantive way.<br /> <br /> === [[Position Statements Policy]] ===<br /> *Discussion, edits, voting.<br /> <br /> == In Camera Session ==<br /> <br /> == Adjournment ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;</div>

Christopher corrigan https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_March_2012&diff=1031 2012-03-09T01:43:46Z

<p>Christopher corrigan: </p> <hr /> <div>== Attendance ==<br /> * Meeting Chair: Bernadette<br /> * Minute-taker: Chris Corrigan<br /> * Board attendance: everyone but Lee, James, Paul (___________)<br /> * Staff attendance: Alex Hindle<br /> * Regrets: Lee, James, Paul<br /> * Absent: 0<br /> * Guests: 0<br /> <br /> == Call to Order ==<br /> * Time: 6:33<br /> <br /> == Approval of Agenda ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> Adam, Alex<br /> == Approval of Last Month's Minutes ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> Pending. Duncan will provide Chris with a Wiki-Tutorial, formatting will be reviewed.<br /> == Date, Location &amp; Food for Next Meeting ==<br /> *<br /> April 5. Room ?. 6:30pm.<br /> Micah will arrange room.<br /> Alex C. will bring food.<br /> <br /> == Reports ==<br /> <br /> === President's Report ===<br /> [[President's Report (Feb) (2012)|President's Report]]<br /> <br /> <br /> *Points for discussion entered under &quot;New Business&quot;<br /> <br /> === Treasurer's Report ===<br /> <br /> Nothing spectacular. The cost of renovations are hitting, we spent about $1800 in February, and of course the rent was paid, which wasn't budgeted for.<br /> <br /> On a side note, I am recognising the rent as equal monthly payments of $2,013 over the course of the lease, instead of the arbitrary swings that result from the way we negotiated it. This number may change from time to time based on changes in our &quot;additional rent&quot; (covering snow clearing, propery taxes and building insurance), but should be fairly predictable this way. The difference between the cash costs and the regular rent charge shows on the balance sheet as either prepaid rent, or as a lease liability.<br /> <br /> Bikeworks remained fairly busy in February, and we're entering the season where business picks up, so hopefully we'll see the benefits of that. Donations also remained strong.<br /> <br /> All in, we spent about $4k more than budget in February, somewhat offset by $400 extra in revenues. So far this fiscal year, we're still $5,500 ahead of where our budget expected to be, so despite my instinct to get stressed about spending too much money in the winter, we're actually doing quite well.<br /> <br /> [[Media:February_2012_Financials.xls]]<br /> <br /> ===BikeWorks Report ===<br /> [[BikeWorks Report (Month) (Year)|BikeWorks Report]]<br /> *state of the renovations?<br /> *bwn Policy Development?<br /> *Title change?<br /> <br /> === Advocacy Committee Report ===<br /> [[Report_February_2012]]<br /> <br /> *Ward reps<br /> *VeloCity<br /> *Tony Caterina<br /> <br /> === Committee 2 Report ===<br /> [[Committee 2 Report (Month) (Year)|Committee 2 Report]]<br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === Action Items from Older Meetings ===<br /> *'''Neil''' will draft [[Job Description: Board Member|job description]] for Board Members<br /> *'''Alex H''' will submit grant report to MEC<br /> *the '''Board''' will make adjustments to Neil's policy on bike events<br /> <br /> Action: Everyone to look at Board-member 'job' description<br /> &amp;cycling Events Promotion policy (flawed)<br /> <br /> === HR ===<br /> <br /> *February 14, 2012: Motion to deliver the attached letter (to be kept in<br /> personnel files) to Anna Vesala in a personal meeting as soon as possible.<br /> Motion: Stephanie; Second: Paul; Carried.<br /> <br /> *February 16, 2012: Motion to revise the terms of the letter (to be kept in<br /> personnel files) to Anna Vesala as recommended by Neil Carey and deliver<br /> it to Anna.<br /> Motion: Alex C; Second: Paul; Carried.<br /> <br /> === Casino ===<br /> *Actions taken to date? Anything new the board needs to discuss?<br /> <br /> === Bikeworks North ===<br /> *The only hard action item coming out of last meeting was getting a quote on locks.<br /> <br /> == New Business ==<br /> === Public Bike Lane Consultations ===<br /> *Discussion of our message and our involvement in public consultations. See President's Report for details.<br /> <br /> === Provincial Election ===<br /> *Look at Bike Calgary's message [http://www.bikebikeblog.com/2012/03/where-is-our-provincial-bicycle.html]. Discuss whether we see ourselves joining in a substantive way.<br /> <br /> === [[Position Statements Policy]] ===<br /> *Discussion, edits, voting.<br /> <br /> == In Camera Session ==<br /> <br /> == Adjournment ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;</div>

Christopher corrigan https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_February_2012&diff=929 2012-02-10T05:06:23Z

<p>Christopher corrigan: </p> <hr /> <div>== Attendance ==<br /> * Meeting Chair: Adam<br /> * Minute-taker: Chris Corrigan<br /> * Board attendance: Neil, James, Micah, Bernadette, Lee, Alex, Paul, Brett, Steph<br /> * Staff attendance: Anna,<br /> * Regrets: Duncan,<br /> * Absent:<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Time:6:36pm<br /> <br /> == Approval of Agenda ==<br /> Steph, Adam, carried<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> == Approval of Last Month's Minutes ==<br /> Neil, Alex, carried<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> == Date, Location &amp; Food for Next Meeting ==<br /> * discussion @ end of meeting<br /> Thursday March 8th, 6:30 Rm 101 Law Centre, U of A Campus<br /> <br /> Bernadette will return as chair<br /> Steph will bring food<br /> <br /> == Reports ==<br /> <br /> === President's Report ===<br /> [[President's Report (January) (2012)|President's Report]]<br /> <br /> === Treasurer's Report ===<br /> Working through the financial statements, and producing forecasts including the new North shop has revealed a picture of financial strength that I wasn't expecting. We're performing as expected on the Revenue side of the equation, and our expenses are below expected. Of note is that we haven't ordered new parts for a while, so will probably have to restock at some point, probably spending around $4,000 to do that. Our food budget remains very high this year, as Bike building nights are spending about $10 more per week than budgeted, and several events (AGM, Board Retreat, and Board Development Workshop) have been professionally catered.<br /> <br /> James inquiry: $70-85 for phone &amp; int service, for Bikeworks North?<br /> <br /> Neil suggests that we cut back on catered lunches (ie: watching out pennies...)<br /> <br /> *[[media:January_2012_Financial_Report.xls‎|January 2012 Statements]]<br /> *[[media:December_2011_Financial_Report.xls|December 2011 Statements]]<br /> <br /> ===Executive Director's Report ===<br /> <br /> Matt Halton was planning a SPOKE Fundraiser, Was there a possibility that bikeworks north could be used for such an event? All told: more detail about his plans &amp; date are needed.<br /> Anna: not without huge* liability issues... not appropriate for a public event... yet.<br /> There is no washroom, and the 2nd floor cannot be accessed (there is no railing on the stairway, currently.) It's far too soon (in amongst renovations) to have such an event.<br /> Alernative location, is needed, or a later date preferred, in order to promote SPOKE &amp; bikeworks north.<br /> The fundraiser 'should' coincide with Bike Month ***Bang!*** A media-launch, a party, inc. food etc. would ensue. Yayyyy!!! Come one, come all.<br /> <br /> Other notes on raising &amp; saving money<br /> -A summertime donation drive<br /> -Only one summer staff hire<br /> -reduction of off-site events, ie: problems with contractors (Art Auction... pt.1)<br /> -two bike shops @ full capacity<br /> -advocacy! be selective for off-site events, while refocusing on ON-SITE Events<br /> -what would the summer student do? a two-fold responsibility for bike-building &amp; teaching maintenance<br /> -an event which focusses on our locations would be more appropriate, this time around... rather than too many off-site events and their volunteers<br /> -cost/no cost... how much help do you need? the difference we need to make is between our co-operative-style shop vs. the relative slavery of bike mechanics in a traditional, full-service shop<br /> -Neil: maintain our position at Heritage Days, it took us two years to get back in and the exposure is well worth the trouble.<br /> -Bike Lanes, there was backlash from the community leagues, &amp; admin councelors, the backlash includes critisism about their userbase, or that they're unsafe. However, the complaints were getting are not from all community members. Long-term change, into the 21st century, may include a lack of a car-parking in front of your home<br /> -Can we prove that bikes reduce auto-traffic congestion? (and relieve its attendent problems.)<br /> -The summer student... would be hired to build bikes/<br /> Alex wants to spend more time building bikes, lets have more bikes available to be ridden away from the shop, for a more affordable &amp; attractive rate than new. Also, emphasiiz the notion of recycling which our practice promotes.<br /> -Paul: John Collier's course has been popular!!! Can we do this more regularly? Not under John, but perhaps our summer student can. Anna: Shadow-instructors.<br /> -Get Alex on more of an instructive level; get him there, and have the new volunteers take care of the more rudimentary jobs.<br /> <br /> [[ED Report (Month) (Year)|Executive Director's Report]]<br /> ===BikeWorks Report ===<br /> <br /> Micah: Bikeworks TOR<br /> vote: Who (public/volunteers/exec board...) creates policy?<br /> 'Board has final say &amp; must ratify all decisions.'<br /> <br /> [http://edmontonbikes.ca/w/images/8/8f/BikeWorks_Coordinator_January_2012_report.pdf BikeWorks Report]<br /> <br /> === Information Management Committee report ===<br /> *[http://edmontonbikes.ca/w/images/7/76/IMC_MR_Jan2012.pdf Information Management Committee January 2012 report]<br /> *[https://docs.google.com/document/d/1xa160o0jhDyE4q3zL_4L48Kepke3EYnxahbPTBAN3WQ/edit?hl=en_GB&amp;pli=1 Terms of reference] are still not ready. Got no response to my mail-out of the draft less than a week ago.<br /> **Topics of Focus:<br /> ***Document where and how data is stored in the organization<br /> $150 external hard drive purchased for information back-up. Back-up at both locations.<br /> <br /> ***Plan data retention and security<br /> ***Maintenance of EBC's IT infrastructure.<br /> ***Network with other organizations experiencing similar challenges<br /> **Specific Annual Objectives (so far):<br /> ***Document the establishment of Bikeworks north (By August 31, 2012)<br /> <br /> === Committee 2 Report ===<br /> [[Committee 2 Report (Month) (Year)|Committee 2 Report]]<br /> <br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === E-mail votes ===<br /> *Advocacy Committee TOR passed<br /> Duncan, Adam, approved<br /> *Membership Committee TOR passed<br /> Motion Paul, Bernadette 2nd<br /> <br /> === Action Items from Last Meeting ===<br /> *'''James''' will set up EBC website to participate in SOPA blackout. (Done, as outlined in [[#Information Management Committee report | IMC report]].)<br /> *the '''Board''' will attend Board Development Workshop<br /> *'''Duncan''' to organise ''Beyond the Automobile'' event at Metro Cinema, Feb 20.<br /> <br /> === Action Items from Older Meetings ===<br /> *'''Neil''' will draft [[Job Description: Board Member|job description]] for Board Members<br /> *'''Alex H''' will submit grant report to MEC<br /> *the '''Board''' will make adjustments to Neil's policy on bike events<br /> <br /> Action: Everyone to look at Board-member 'job' description<br /> &amp;cycling Events Promotion policy (flawed)<br /> <br /> == New Business ==<br /> <br /> === Volunteer to Coordinate the Casino ===<br /> *and maybe document necessary steps for the future?<br /> West Edmonton Mall<br /> -Micah &amp; Bernadette<br /> <br /> === Position Statement Policy ===<br /> *Adam will try to e-mail a draft beforehand.<br /> <br /> -Helmet Policy<br /> -Sidewalk Policy<br /> -Position Statement Policy<br /> <br /> All need to be approved.<br /> <br /> === Bikeworks North ===<br /> *Determine an oversight mechanism for the renos.<br /> *(We need an agreement in principle as to what the maximum total budget is for the renos.)<br /> *(We need to hear about the meeting with Shafraaz, which should have happened this morning.)<br /> Some things are still not up to code.<br /> *(We need to come to a decision about locks.)<br /> <br /> Electronic swipe card locks vs. Trad lock &amp; key<br /> -card locks expensive but highly secure<br /> <br /> Alex has provided us with a draft plan for the layout of Bikeworks North.<br /> -No decision from the board, yet<br /> <br /> The floors, currently bare concrete, will need to be resurfaced, as per the conditions of our lease.<br /> -Material?<br /> <br /> Motion for Alex to get a hard quote on the card lock and to proceed with it if can be installed (possibly by volunteer) for under $1750.<br /> <br /> Neil, Steph, approved.<br /> passed.<br /> <br /> Motion to go in Camera. 21:00<br /> <br /> == In Camera Session ==<br /> <br /> Motion to go back out of camera. 22:10<br /> <br /> Steph, Micah<br /> passed<br /> <br /> <br /> == Adjournment ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> Motion to Adjourn<br /> James<br /> passed</div>

Christopher corrigan https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_February_2012&diff=928 2012-02-10T04:14:24Z

<p>Christopher corrigan: </p> <hr /> <div>== Attendance ==<br /> * Meeting Chair: Adam<br /> * Minute-taker: Chris Corrigan<br /> * Board attendance: Neil, James, Micah, Bernadette, Lee, Alex, Paul, Brett, Steph<br /> * Staff attendance: Anna,<br /> * Regrets: Duncan,<br /> * Absent:<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Time:6:36pm<br /> <br /> == Approval of Agenda ==<br /> Steph, Adam, carried<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> == Approval of Last Month's Minutes ==<br /> Neil, Alex, carried<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> == Date, Location &amp; Food for Next Meeting ==<br /> * discussion @ end of meeting<br /> Thursday March 8th, 6:30 Rm 101 Law Centre, U of A Campus<br /> <br /> Bernadette will return as chair<br /> Steph will bring food<br /> <br /> == Reports ==<br /> <br /> === President's Report ===<br /> [[President's Report (January) (2012)|President's Report]]<br /> <br /> === Treasurer's Report ===<br /> Working through the financial statements, and producing forecasts including the new North shop has revealed a picture of financial strength that I wasn't expecting. We're performing as expected on the Revenue side of the equation, and our expenses are below expected. Of note is that we haven't ordered new parts for a while, so will probably have to restock at some point, probably spending around $4,000 to do that. Our food budget remains very high this year, as Bike building nights are spending about $10 more per week than budgeted, and several events (AGM, Board Retreat, and Board Development Workshop) have been professionally catered.<br /> <br /> James inquiry: $70-85 for phone &amp; int service, for Bikeworks North?<br /> <br /> Neil suggests that we cut back on catered lunches (ie: watching out pennies...)<br /> <br /> *[[media:January_2012_Financial_Report.xls‎|January 2012 Statements]]<br /> *[[media:December_2011_Financial_Report.xls|December 2011 Statements]]<br /> <br /> ===Executive Director's Report ===<br /> <br /> Matt Halton was planning a SPOKE Fundraiser, Was there a possibility that bikeworks north could be used for such an event? All told: more detail about his plans &amp; date are needed.<br /> Anna: not without huge* liability issues... not appropriate for a public event... yet.<br /> There is no washroom, and the 2nd floor cannot be accessed (there is no railing on the stairway, currently.) It's far too soon (in amongst renovations) to have such an event.<br /> Alernative location, is needed, or a later date preferred, in order to promote SPOKE &amp; bikeworks north.<br /> The fundraiser 'should' coincide with Bike Month ***Bang!*** A media-launch, a party, inc. food etc. would ensue. Yayyyy!!! Come one, come all.<br /> <br /> Other notes on raising &amp; saving money<br /> -A summertime donation drive<br /> -Only one summer staff hire<br /> -reduction of off-site events, ie: problems with contractors (Art Auction... pt.1)<br /> -two bike shops @ full capacity<br /> -advocacy! be selective for off-site events, while refocusing on ON-SITE Events<br /> -what would the summer student do? a two-fold responsibility for bike-building &amp; teaching maintenance<br /> -an event which focusses on our locations would be more appropriate, this time around... rather than too many off-site events and their volunteers<br /> -cost/no cost... how much help do you need? the difference we need to make is between our co-operative-style shop vs. the relative slavery of bike mechanics in a traditional, full-service shop<br /> -Neil: maintain our position at Heritage Days, it took us two years to get back in and the exposure is well worth the trouble.<br /> -Bike Lanes, there was backlash from the community leagues, &amp; admin councelors, the backlash includes critisism about their userbase, or that they're unsafe. However, the complaints were getting are not from all community members. Long-term change, into the 21st century, may include a lack of a car-parking in front of your home<br /> -Can we prove that bikes reduce auto-traffic congestion? (and relieve its attendent problems.)<br /> -The summer student... would be hired to build bikes/<br /> Alex wants to spend more time building bikes, lets have more bikes available to be ridden away from the shop, for a more affordable &amp; attractive rate than new. Also, emphasiiz the notion of recycling which our practice promotes.<br /> -Paul: John Collier's course has been popular!!! Can we do this more regularly? Not under John, but perhaps our summer student can. Anna: Shadow-instructors.<br /> -Get Alex on more of an instructive level; get him there, and have the new volunteers take care of the more rudimentary jobs.<br /> <br /> [[ED Report (Month) (Year)|Executive Director's Report]]<br /> ===BikeWorks Report ===<br /> <br /> Micah: Bikeworks TOR<br /> vote: Who (public/volunteers/exec board...) creates policy?<br /> 'Board has final say &amp; must ratify all decisions.'<br /> <br /> [http://edmontonbikes.ca/w/images/8/8f/BikeWorks_Coordinator_January_2012_report.pdf BikeWorks Report]<br /> <br /> === Information Management Committee report ===<br /> *[http://edmontonbikes.ca/w/images/7/76/IMC_MR_Jan2012.pdf Information Management Committee January 2012 report]<br /> *[https://docs.google.com/document/d/1xa160o0jhDyE4q3zL_4L48Kepke3EYnxahbPTBAN3WQ/edit?hl=en_GB&amp;pli=1 Terms of reference] are still not ready. Got no response to my mail-out of the draft less than a week ago.<br /> **Topics of Focus:<br /> ***Document where and how data is stored in the organization<br /> $150 external hard drive purchased for information back-up. Back-up at both locations.<br /> <br /> ***Plan data retention and security<br /> ***Maintenance of EBC's IT infrastructure.<br /> ***Network with other organizations experiencing similar challenges<br /> **Specific Annual Objectives (so far):<br /> ***Document the establishment of Bikeworks north (By August 31, 2012)<br /> <br /> === Committee 2 Report ===<br /> [[Committee 2 Report (Month) (Year)|Committee 2 Report]]<br /> <br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === E-mail votes ===<br /> *Advocacy Committee TOR passed<br /> Duncan, Adam, approved<br /> *Membership Committee TOR passed<br /> Motion Paul, Bernadette 2nd<br /> <br /> === Action Items from Last Meeting ===<br /> *'''James''' will set up EBC website to participate in SOPA blackout. (Done, as outlined in [[#Information Management Committee report | IMC report]].)<br /> *the '''Board''' will attend Board Development Workshop<br /> *'''Duncan''' to organise ''Beyond the Automobile'' event at Metro Cinema, Feb 20.<br /> <br /> === Action Items from Older Meetings ===<br /> *'''Neil''' will draft [[Job Description: Board Member|job description]] for Board Members<br /> *'''Alex H''' will submit grant report to MEC<br /> *the '''Board''' will make adjustments to Neil's policy on bike events<br /> <br /> Action: Everyone to look at Board-member 'job' description<br /> &amp;cycling Events Promotion policy (flawed)<br /> <br /> == New Business ==<br /> <br /> === Volunteer to Coordinate the Casino ===<br /> *and maybe document necessary steps for the future?<br /> West Edmonton Mall<br /> -Micah &amp; Bernadette<br /> <br /> === Position Statement Policy ===<br /> *Adam will try to e-mail a draft beforehand.<br /> <br /> -Helmet Policy<br /> -Sidewalk Policy<br /> -Position Statement Policy<br /> <br /> All need to be approved.<br /> <br /> === Bikeworks North ===<br /> *Determine an oversight mechanism for the renos.<br /> *(We need an agreement in principle as to what the maximum total budget is for the renos.)<br /> *(We need to hear about the meeting with Shafraaz, which should have happened this morning.)<br /> Some things are still not up to code.<br /> *(We need to come to a decision about locks.)<br /> <br /> Electronic swipe card locks vs. Trad lock &amp; key<br /> -card locks expensive but highly secure<br /> <br /> Alex has provided us with a draft plan for the layout of Bikeworks North.<br /> -No decision from the board, yet<br /> <br /> The floors, currently bare concrete, will need to be resurfaced, as per the conditions of our lease.<br /> -Material?<br /> <br /> Motion for Alex to get a hard quote on the card lock and to proceed with it if can be installed (possibly by volunteer) for under $1750.<br /> <br /> Neil, Steph, approved.<br /> passed.<br /> <br /> Motion to go in Camera.<br /> <br /> == In Camera Session ==<br /> <br /> <br /> == Adjournment ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;</div>

Christopher corrigan https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_February_2012&diff=927 2012-02-10T03:57:57Z

<p>Christopher corrigan: </p> <hr /> <div>== Attendance ==<br /> * Meeting Chair: Adam<br /> * Minute-taker: Chris Corrigan<br /> * Board attendance: Neil, James, Micah, Bernadette, Lee, Alex, Paul, Brett, Steph<br /> * Staff attendance: Anna,<br /> * Regrets: Duncan,<br /> * Absent:<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Time:6:36pm<br /> <br /> == Approval of Agenda ==<br /> Steph, Adam, carried<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> == Approval of Last Month's Minutes ==<br /> Neil, Alex, carried<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> == Date, Location &amp; Food for Next Meeting ==<br /> * discussion @ end of meeting<br /> Thursday March 8th, 6:30 Rm 101 Law Centre, U of A Campus<br /> <br /> Bernadette will return as chair<br /> Steph will bring food<br /> <br /> == Reports ==<br /> <br /> === President's Report ===<br /> [[President's Report (January) (2012)|President's Report]]<br /> <br /> === Treasurer's Report ===<br /> Working through the financial statements, and producing forecasts including the new North shop has revealed a picture of financial strength that I wasn't expecting. We're performing as expected on the Revenue side of the equation, and our expenses are below expected. Of note is that we haven't ordered new parts for a while, so will probably have to restock at some point, probably spending around $4,000 to do that. Our food budget remains very high this year, as Bike building nights are spending about $10 more per week than budgeted, and several events (AGM, Board Retreat, and Board Development Workshop) have been professionally catered.<br /> <br /> James inquiry: $70-85 for phone &amp; int service, for Bikeworks North?<br /> <br /> Neil suggests that we cut back on catered lunches (ie: watching out pennies...)<br /> <br /> *[[media:January_2012_Financial_Report.xls‎|January 2012 Statements]]<br /> *[[media:December_2011_Financial_Report.xls|December 2011 Statements]]<br /> <br /> ===Executive Director's Report ===<br /> <br /> Matt Halton was planning a SPOKE Fundraiser, Was there a possibility that bikeworks north could be used for such an event? All told: more detail about his plans &amp; date are needed.<br /> Anna: not without huge* liability issues... not appropriate for a public event... yet.<br /> There is no washroom, and the 2nd floor cannot be accessed (there is no railing on the stairway, currently.) It's far too soon (in amongst renovations) to have such an event.<br /> Alernative location, is needed, or a later date preferred, in order to promote SPOKE &amp; bikeworks north.<br /> The fundraiser 'should' coincide with Bike Month ***Bang!*** A media-launch, a party, inc. food etc. would ensue. Yayyyy!!! Come one, come all.<br /> <br /> Other notes on raising &amp; saving money<br /> -A summertime donation drive<br /> -Only one summer staff hire<br /> -reduction of off-site events, ie: problems with contractors (Art Auction... pt.1)<br /> -two bike shops @ full capacity<br /> -advocacy! be selective for off-site events, while refocusing on ON-SITE Events<br /> -what would the summer student do? a two-fold responsibility for bike-building &amp; teaching maintenance<br /> -an event which focusses on our locations would be more appropriate, this time around... rather than too many off-site events and their volunteers<br /> -cost/no cost... how much help do you need? the difference we need to make is between our co-operative-style shop vs. the relative slavery of bike mechanics in a traditional, full-service shop<br /> -Neil: maintain our position at Heritage Days, it took us two years to get back in and the exposure is well worth the trouble.<br /> -Bike Lanes, there was backlash from the community leagues, &amp; admin councelors, the backlash includes critisism about their userbase, or that they're unsafe. However, the complaints were getting are not from all community members. Long-term change, into the 21st century, may include a lack of a car-parking in front of your home<br /> -Can we prove that bikes reduce auto-traffic congestion? (and relieve its attendent problems.)<br /> -The summer student... would be hired to build bikes/<br /> Alex wants to spend more time building bikes, lets have more bikes available to be ridden away from the shop, for a more affordable &amp; attractive rate than new. Also, emphasiiz the notion of recycling which our practice promotes.<br /> -Paul: John Collier's course has been popular!!! Can we do this more regularly? Not under John, but perhaps our summer student can. Anna: Shadow-instructors.<br /> -Get Alex on more of an instructive level; get him there, and have the new volunteers take care of the more rudimentary jobs.<br /> <br /> [[ED Report (Month) (Year)|Executive Director's Report]]<br /> ===BikeWorks Report ===<br /> <br /> Micah: Bikeworks TOR<br /> vote: Who (public/volunteers/exec board...) creates policy?<br /> 'Board has final say &amp; must ratify all decisions.'<br /> <br /> [http://edmontonbikes.ca/w/images/8/8f/BikeWorks_Coordinator_January_2012_report.pdf BikeWorks Report]<br /> <br /> === Information Management Committee report ===<br /> *[http://edmontonbikes.ca/w/images/7/76/IMC_MR_Jan2012.pdf Information Management Committee January 2012 report]<br /> *[https://docs.google.com/document/d/1xa160o0jhDyE4q3zL_4L48Kepke3EYnxahbPTBAN3WQ/edit?hl=en_GB&amp;pli=1 Terms of reference] are still not ready. Got no response to my mail-out of the draft less than a week ago.<br /> **Topics of Focus:<br /> ***Document where and how data is stored in the organization<br /> $150 external hard drive purchased for information back-up. Back-up at both locations.<br /> <br /> ***Plan data retention and security<br /> ***Maintenance of EBC's IT infrastructure.<br /> ***Network with other organizations experiencing similar challenges<br /> **Specific Annual Objectives (so far):<br /> ***Document the establishment of Bikeworks north (By August 31, 2012)<br /> <br /> === Committee 2 Report ===<br /> [[Committee 2 Report (Month) (Year)|Committee 2 Report]]<br /> <br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === E-mail votes ===<br /> *Advocacy Committee TOR passed<br /> <br /> *Membership Committee TOR passed<br /> Motion Paul, Bernadette 2nd<br /> <br /> === Action Items from Last Meeting ===<br /> *'''James''' will set up EBC website to participate in SOPA blackout. (Done, as outlined in [[#Information Management Committee report | IMC report]].)<br /> *the '''Board''' will attend Board Development Workshop<br /> *'''Duncan''' to organise ''Beyond the Automobile'' event at Metro Cinema, Feb 20.<br /> <br /> === Action Items from Older Meetings ===<br /> *'''Neil''' will draft [[Job Description: Board Member|job description]] for Board Members<br /> *'''Alex H''' will submit grant report to MEC<br /> *the '''Board''' will make adjustments to Neil's policy on bike events<br /> <br /> Action: Everyone to look at Board-member 'job' description<br /> &amp;cycling Events Promotion policy (flawed)<br /> <br /> == New Business ==<br /> <br /> === Volunteer to Coordinate the Casino ===<br /> *and maybe document necessary steps for the future?<br /> West Edmonton Mall<br /> -Micah &amp; Bernadette<br /> <br /> === Position Statement Policy ===<br /> *Adam will try to e-mail a draft beforehand.<br /> <br /> -Helmet Policy<br /> -Sidewalk Policy<br /> -Position Statement Policy<br /> <br /> All need to be approved.<br /> <br /> === Bikeworks North ===<br /> *Determine an oversight mechanism for the renos.<br /> *(We need an agreement in principle as to what the maximum total budget is for the renos.)<br /> *(We need to hear about the meeting with Shafraaz, which should have happened this morning.)<br /> Some things are still not up to code.<br /> *(We need to come to a decision about locks.)<br /> <br /> Electronic swipe card locks vs. Trad lock &amp; key<br /> -card locks expensive but highly secure<br /> <br /> Alex has provided us with a draft plan for the layout of Bikeworks North.<br /> -No decision from the board, yet<br /> <br /> The floors, currently bare concrete, will need to be resurfaced, as per the conditions of our lease.<br /> -Material?<br /> <br /> Motion for Alex to get a hard quote on the card lock and to proceed with it if can be installed (possibly by volunteer) for under $1750.<br /> <br /> Neil, Steph, approved.<br /> passed.<br /> <br /> Motion to go in Camera.<br /> <br /> == In Camera Session ==<br /> <br /> <br /> == Adjournment ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;</div>

Christopher corrigan https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_February_2012&diff=926 2012-02-10T03:49:55Z

<p>Christopher corrigan: </p> <hr /> <div>== Attendance ==<br /> * Meeting Chair: Adam<br /> * Minute-taker: Chris Corrigan<br /> * Board attendance: Neil, James, Micah, Bernadette, Lee, Alex, Paul, Brett, Steph<br /> * Staff attendance: Anna,<br /> * Regrets: Duncan,<br /> * Absent:<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Time:6:36pm<br /> <br /> == Approval of Agenda ==<br /> Steph, Adam, carried<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> == Approval of Last Month's Minutes ==<br /> Neil, Alex, carried<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> == Date, Location &amp; Food for Next Meeting ==<br /> * discussion @ end of meeting<br /> <br /> == Reports ==<br /> <br /> <br /> === President's Report ===<br /> [[President's Report (January) (2012)|President's Report]]<br /> <br /> === Treasurer's Report ===<br /> Working through the financial statements, and producing forecasts including the new North shop has revealed a picture of financial strength that I wasn't expecting. We're performing as expected on the Revenue side of the equation, and our expenses are below expected. Of note is that we haven't ordered new parts for a while, so will probably have to restock at some point, probably spending around $4,000 to do that. Our food budget remains very high this year, as Bike building nights are spending about $10 more per week than budgeted, and several events (AGM, Board Retreat, and Board Development Workshop) have been professionally catered.<br /> <br /> James inquiry: $70-85 for phone &amp; int service, for Bikeworks North?<br /> <br /> Neil suggests that we cut back on catered lunches (ie: watching out pennies...)<br /> <br /> *[[media:January_2012_Financial_Report.xls‎|January 2012 Statements]]<br /> *[[media:December_2011_Financial_Report.xls|December 2011 Statements]]<br /> <br /> ===Executive Director's Report ===<br /> <br /> Matt Halton was planning a SPOKE Fundraiser, Was there a possibility that bikeworks north could be used for such an event? All told: more detail about his plans &amp; date are needed.<br /> Anna: not without huge* liability issues... not appropriate for a public event... yet.<br /> There is no washroom, and the 2nd floor cannot be accessed (there is no railing on the stairway, currently.) It's far too soon (in amongst renovations) to have such an event.<br /> Alernative location, is needed, or a later date preferred, in order to promote SPOKE &amp; bikeworks north.<br /> The fundraiser 'should' coincide with Bike Month ***Bang!*** A media-launch, a party, inc. food etc. would ensue. Yayyyy!!! Come one, come all.<br /> <br /> Other notes on raising &amp; saving money<br /> -A summertime donation drive<br /> -Only one summer staff hire<br /> -reduction of off-site events, ie: problems with contractors (Art Auction... pt.1)<br /> -two bike shops @ full capacity<br /> -advocacy! be selective for off-site events, while refocusing on ON-SITE Events<br /> -what would the summer student do? a two-fold responsibility for bike-building &amp; teaching maintenance<br /> -an event which focusses on our locations would be more appropriate, this time around... rather than too many off-site events and their volunteers<br /> -cost/no cost... how much help do you need? the difference we need to make is between our co-operative-style shop vs. the relative slavery of bike mechanics in a traditional, full-service shop<br /> -Neil: maintain our position at Heritage Days, it took us two years to get back in and the exposure is well worth the trouble.<br /> -Bike Lanes, there was backlash from the community leagues, &amp; admin councelors, the backlash includes critisism about their userbase, or that they're unsafe. However, the complaints were getting are not from all community members. Long-term change, into the 21st century, may include a lack of a car-parking in front of your home<br /> -Can we prove that bikes reduce auto-traffic congestion? (and relieve its attendent problems.)<br /> -The summer student... would be hired to build bikes/<br /> Alex wants to spend more time building bikes, lets have more bikes available to be ridden away from the shop, for a more affordable &amp; attractive rate than new. Also, emphasiiz the notion of recycling which our practice promotes.<br /> -Paul: John Collier's course has been popular!!! Can we do this more regularly? Not under John, but perhaps our summer student can. Anna: Shadow-instructors.<br /> -Get Alex on more of an instructive level; get him there, and have the new volunteers take care of the more rudimentary jobs.<br /> <br /> [[ED Report (Month) (Year)|Executive Director's Report]]<br /> ===BikeWorks Report ===<br /> <br /> Micah: Bikeworks TOR<br /> vote: Who (public/volunteers/exec board...) creates policy?<br /> 'Board has final say &amp; must ratify all decisions.'<br /> <br /> [http://edmontonbikes.ca/w/images/8/8f/BikeWorks_Coordinator_January_2012_report.pdf BikeWorks Report]<br /> <br /> === Information Management Committee report ===<br /> *[http://edmontonbikes.ca/w/images/7/76/IMC_MR_Jan2012.pdf Information Management Committee January 2012 report]<br /> *[https://docs.google.com/document/d/1xa160o0jhDyE4q3zL_4L48Kepke3EYnxahbPTBAN3WQ/edit?hl=en_GB&amp;pli=1 Terms of reference] are still not ready. Got no response to my mail-out of the draft less than a week ago.<br /> **Topics of Focus:<br /> ***Document where and how data is stored in the organization<br /> $150 external hard drive purchased for information back-up. Back-up at both locations.<br /> <br /> ***Plan data retention and security<br /> ***Maintenance of EBC's IT infrastructure.<br /> ***Network with other organizations experiencing similar challenges<br /> **Specific Annual Objectives (so far):<br /> ***Document the establishment of Bikeworks north (By August 31, 2012)<br /> <br /> === Committee 2 Report ===<br /> [[Committee 2 Report (Month) (Year)|Committee 2 Report]]<br /> <br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === E-mail votes ===<br /> *Advocacy Committee TOR passed<br /> <br /> *Membership Committee TOR passed<br /> Motion Paul, Bernadette 2nd<br /> <br /> === Action Items from Last Meeting ===<br /> *'''James''' will set up EBC website to participate in SOPA blackout. (Done, as outlined in [[#Information Management Committee report | IMC report]].)<br /> *the '''Board''' will attend Board Development Workshop<br /> *'''Duncan''' to organise ''Beyond the Automobile'' event at Metro Cinema, Feb 20.<br /> <br /> === Action Items from Older Meetings ===<br /> *'''Neil''' will draft [[Job Description: Board Member|job description]] for Board Members<br /> *'''Alex H''' will submit grant report to MEC<br /> *the '''Board''' will make adjustments to Neil's policy on bike events<br /> <br /> Action: Everyone to look at Board-member 'job' description<br /> &amp;cycling Events Promotion policy (flawed)<br /> <br /> == New Business ==<br /> <br /> === Volunteer to Coordinate the Casino ===<br /> *and maybe document necessary steps for the future?<br /> West Edmonton Mall<br /> -Micah &amp; Bernadette<br /> <br /> === Position Statement Policy ===<br /> *Adam will try to e-mail a draft beforehand.<br /> <br /> -Helmet Policy<br /> -Sidewalk Policy<br /> -Position Statement Policy<br /> <br /> All need to be approved.<br /> <br /> === Bikeworks North ===<br /> *Determine an oversight mechanism for the renos.<br /> *(We need an agreement in principle as to what the maximum total budget is for the renos.)<br /> *(We need to hear about the meeting with Shafraaz, which should have happened this morning.)<br /> Some things are still not up to code.<br /> *(We need to come to a decision about locks.)<br /> <br /> Electronic swipe card locks vs. Trad lock &amp; key<br /> <br /> Alex has provided us with a draft plan for the layout of Bikeworks North.<br /> <br /> The floors, currently bare concrete, will need to be resurfaced, as per the conditions of our lease.<br /> <br /> <br /> <br /> == In Camera Session ==<br /> <br /> == Adjournment ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;</div>

Christopher corrigan https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_February_2012&diff=925 2012-02-10T03:41:53Z

<p>Christopher corrigan: </p> <hr /> <div>== Attendance ==<br /> * Meeting Chair: Adam<br /> * Minute-taker: Chris Corrigan<br /> * Board attendance: Neil, James, Micah, Bernadette, Lee, Alex, Paul, Brett, Steph<br /> * Staff attendance: Anna,<br /> * Regrets: Duncan,<br /> * Absent:<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Time:6:36pm<br /> <br /> == Approval of Agenda ==<br /> Steph, Adam, carried<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> == Approval of Last Month's Minutes ==<br /> Neil, Alex, carried<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> == Date, Location &amp; Food for Next Meeting ==<br /> * discussion @ end of meeting<br /> <br /> == Reports ==<br /> <br /> <br /> === President's Report ===<br /> [[President's Report (January) (2012)|President's Report]]<br /> <br /> === Treasurer's Report ===<br /> Working through the financial statements, and producing forecasts including the new North shop has revealed a picture of financial strength that I wasn't expecting. We're performing as expected on the Revenue side of the equation, and our expenses are below expected. Of note is that we haven't ordered new parts for a while, so will probably have to restock at some point, probably spending around $4,000 to do that. Our food budget remains very high this year, as Bike building nights are spending about $10 more per week than budgeted, and several events (AGM, Board Retreat, and Board Development Workshop) have been professionally catered.<br /> <br /> James inquiry: $70-85 for phone &amp; int service, for Bikeworks North?<br /> <br /> Neil suggests that we cut back on catered lunches (ie: watching out pennies...)<br /> <br /> *[[media:January_2012_Financial_Report.xls‎|January 2012 Statements]]<br /> *[[media:December_2011_Financial_Report.xls|December 2011 Statements]]<br /> <br /> ===Executive Director's Report ===<br /> <br /> Matt Halton was planning a SPOKE Fundraiser, Was there a possibility that bikeworks north could be used for such an event? All told: more detail about his plans &amp; date are needed.<br /> Anna: not without huge* liability issues... not appropriate for a public event... yet.<br /> There is no washroom, and the 2nd floor cannot be accessed (there is no railing on the stairway, currently.) It's far too soon (in amongst renovations) to have such an event.<br /> Alernative location, is needed, or a later date preferred, in order to promote SPOKE &amp; bikeworks north.<br /> The fundraiser 'should' coincide with Bike Month ***Bang!*** A media-launch, a party, inc. food etc. would ensue. Yayyyy!!! Come one, come all.<br /> <br /> Other notes on raising &amp; saving money<br /> -A summertime donation drive<br /> -Only one summer staff hire<br /> -reduction of off-site events, ie: problems with contractors (Art Auction... pt.1)<br /> -two bike shops @ full capacity<br /> -advocacy! be selective for off-site events, while refocusing on ON-SITE Events<br /> -what would the summer student do? a two-fold responsibility for bike-building &amp; teaching maintenance<br /> -an event which focusses on our locations would be more appropriate, this time around... rather than too many off-site events and their volunteers<br /> -cost/no cost... how much help do you need? the difference we need to make is between our co-operative-style shop vs. the relative slavery of bike mechanics in a traditional, full-service shop<br /> -Neil: maintain our position at Heritage Days, it took us two years to get back in and the exposure is well worth the trouble.<br /> -Bike Lanes, there was backlash from the community leagues, &amp; admin councelors, the backlash includes critisism about their userbase, or that they're unsafe. However, the complaints were getting are not from all community members. Long-term change, into the 21st century, may include a lack of a car-parking in front of your home<br /> -Can we prove that bikes reduce auto-traffic congestion? (and relieve its attendent problems.)<br /> -The summer student... would be hired to build bikes/<br /> Alex wants to spend more time building bikes, lets have more bikes available to be ridden away from the shop, for a more affordable &amp; attractive rate than new. Also, emphasiiz the notion of recycling which our practice promotes.<br /> -Paul: John Collier's course has been popular!!! Can we do this more regularly? Not under John, but perhaps our summer student can. Anna: Shadow-instructors.<br /> -Get Alex on more of an instructive level; get him there, and have the new volunteers take care of the more rudimentary jobs.<br /> <br /> [[ED Report (Month) (Year)|Executive Director's Report]]<br /> ===BikeWorks Report ===<br /> <br /> Micah: Bikeworks TOR<br /> vote: Who (public/volunteers/exec board...) creates policy?<br /> 'Board has final say &amp; must ratify all decisions.'<br /> <br /> [http://edmontonbikes.ca/w/images/8/8f/BikeWorks_Coordinator_January_2012_report.pdf BikeWorks Report]<br /> <br /> === Information Management Committee report ===<br /> *[http://edmontonbikes.ca/w/images/7/76/IMC_MR_Jan2012.pdf Information Management Committee January 2012 report]<br /> *[https://docs.google.com/document/d/1xa160o0jhDyE4q3zL_4L48Kepke3EYnxahbPTBAN3WQ/edit?hl=en_GB&amp;pli=1 Terms of reference] are still not ready. Got no response to my mail-out of the draft less than a week ago.<br /> **Topics of Focus:<br /> ***Document where and how data is stored in the organization<br /> $150 external hard drive purchased for information back-up. Back-up at both locations.<br /> <br /> ***Plan data retention and security<br /> ***Maintenance of EBC's IT infrastructure.<br /> ***Network with other organizations experiencing similar challenges<br /> **Specific Annual Objectives (so far):<br /> ***Document the establishment of Bikeworks north (By August 31, 2012)<br /> <br /> === Committee 2 Report ===<br /> [[Committee 2 Report (Month) (Year)|Committee 2 Report]]<br /> <br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === E-mail votes ===<br /> *Advocacy Committee TOR passed<br /> <br /> *Membership Committee TOR passed<br /> Motion Paul, Bernadette 2nd<br /> <br /> === Action Items from Last Meeting ===<br /> *'''James''' will set up EBC website to participate in SOPA blackout. (Done, as outlined in [[#Information Management Committee report | IMC report]].)<br /> *the '''Board''' will attend Board Development Workshop<br /> *'''Duncan''' to organise ''Beyond the Automobile'' event at Metro Cinema, Feb 20.<br /> <br /> === Action Items from Older Meetings ===<br /> *'''Neil''' will draft [[Job Description: Board Member|job description]] for Board Members<br /> *'''Alex H''' will submit grant report to MEC<br /> *the '''Board''' will make adjustments to Neil's policy on bike events<br /> <br /> Action: Everyone to look at Board-member 'job' description<br /> &amp;cycling Events Promotion policy (flawed)<br /> <br /> == New Business ==<br /> <br /> === Volunteer to Coordinate the Casino ===<br /> *and maybe document necessary steps for the future?<br /> West Edmonton Mall<br /> -Micah &amp; Bernadette<br /> <br /> === Position Statement Policy ===<br /> *Adam will try to e-mail a draft beforehand.<br /> <br /> -Helmet Policy<br /> -Sidewalk Policy<br /> -Position Statement Policy<br /> <br /> All need to be approved.<br /> <br /> === Bikeworks North ===<br /> *Determine an oversight mechanism for the renos.<br /> *(We need an agreement in principle as to what the maximum total budget is for the renos.)<br /> *(We need to hear about the meeting with Shafraaz, which should have happened this morning.)<br /> Some things are still not up to code.<br /> *(We need to come to a decision about locks.)<br /> Key card locks, vs. keys<br /> <br /> Alex has provided us with a draft plan for the layout of Bikeworks North.<br /> <br /> == In Camera Session ==<br /> <br /> == Adjournment ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;</div>

Christopher corrigan https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_February_2012&diff=923 2012-02-10T02:51:51Z

<p>Christopher corrigan: /* Information Management Committee report */</p> <hr /> <div>== Attendance ==<br /> * Meeting Chair: Adam<br /> * Minute-taker: Chris Corrigan<br /> * Board attendance: Neil, James, Micah, Bernadette, Lee, Alex, Paul, Brett, Steph<br /> * Staff attendance: Anna,<br /> * Regrets: Duncan,<br /> * Absent:<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Time:6:36pm<br /> <br /> == Approval of Agenda ==<br /> Steph, Adam, carried<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> == Approval of Last Month's Minutes ==<br /> Neil, Alex, carried<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> == Date, Location &amp; Food for Next Meeting ==<br /> * discussion @ end of meeting<br /> <br /> == Reports ==<br /> <br /> <br /> === President's Report ===<br /> [[President's Report (January) (2012)|President's Report]]<br /> <br /> === Treasurer's Report ===<br /> Working through the financial statements, and producing forecasts including the new North shop has revealed a picture of financial strength that I wasn't expecting. We're performing as expected on the Revenue side of the equation, and our expenses are below expected. Of note is that we haven't ordered new parts for a while, so will probably have to restock at some point, probably spending around $4,000 to do that. Our food budget remains very high this year, as Bike building nights are spending about $10 more per week than budgeted, and several events (AGM, Board Retreat, and Board Development Workshop) have been professionally catered.<br /> <br /> James inquiry: $70-85 for phone &amp; int service, for Bikeworks North?<br /> <br /> Neil suggests that we cut back on catered lunches (ie: watching out pennies...)<br /> <br /> *[[media:January_2012_Financial_Report.xls‎|January 2012 Statements]]<br /> *[[media:December_2011_Financial_Report.xls|December 2011 Statements]]<br /> <br /> ===Executive Director's Report ===<br /> <br /> Matt Halton was planning a SPOKE Fundraiser, Was there a possibility that bikeworks north could be used for such an event? All told: more detail about his plans &amp; date are needed.<br /> Anna: not without huge* liability issues... not appropriate for a public event... yet.<br /> There is no washroom, and the 2nd floor cannot be accessed (there is no railing on the stairway, currently.) It's far too soon (in amongst renovations) to have such an event.<br /> Alernative location, is needed, or a later date preferred, in order to promote SPOKE &amp; bikeworks north.<br /> The fundraiser 'should' coincide with Bike Month ***Bang!*** A media-launch, a party, inc. food etc. would ensue. Yayyyy!!! Come one, come all.<br /> <br /> Other notes on raising &amp; saving money<br /> -A summertime donation drive<br /> -Only one summer staff hire<br /> -reduction of off-site events, ie: problems with contractors (Art Auction... pt.1)<br /> -two bike shops @ full capacity<br /> -advocacy! be selective for off-site events, while refocusing on ON-SITE Events<br /> -what would the summer student do? a two-fold responsibility for bike-building &amp; teaching maintenance<br /> -an event which focusses on our locations would be more appropriate, this time around... rather than too many off-site events and their volunteers<br /> -cost/no cost... how much help do you need? the difference we need to make is between our co-operative-style shop vs. the relative slavery of bike mechanics in a traditional, full-service shop<br /> -Neil: maintain our position at Heritage Days, it took us two years to get back in and the exposure is well worth the trouble.<br /> -Bike Lanes, there was backlash from the community leagues, &amp; admin councelors, the backlash includes critisism about their userbase, or that they're unsafe. However, the complaints were getting are not from all community members. Long-term change, into the 21st century, may include a lack of a car-parking in front of your home<br /> -Can we prove that bikes reduce auto-traffic congestion? (and relieve its attendent problems.)<br /> -The summer student... would be hired to build bikes/<br /> Alex wants to spend more time building bikes, lets have more bikes available to be ridden away from the shop, for a more affordable &amp; attractive rate than new. Also, emphasiiz the notion of recycling which our practice promotes.<br /> -Paul: John Collier's course has been popular!!! Can we do this more regularly? Not under John, but perhaps our summer student can. Anna: Shadow-instructors.<br /> -Get Alex on more of an instructive level; get him there, and have the new volunteers take care of the more rudimentary jobs.<br /> <br /> [[ED Report (Month) (Year)|Executive Director's Report]]<br /> ===BikeWorks Report ===<br /> <br /> Micah: Bikeworks TOR<br /> vote: Who (public/volunteers/exec board...) creates policy?<br /> 'Board has final say &amp; must ratify all decisions.'<br /> <br /> [http://edmontonbikes.ca/w/images/8/8f/BikeWorks_Coordinator_January_2012_report.pdf BikeWorks Report]<br /> <br /> === Information Management Committee report ===<br /> *[http://edmontonbikes.ca/w/images/7/76/IMC_MR_Jan2012.pdf Information Management Committee January 2012 report]<br /> *[https://docs.google.com/document/d/1xa160o0jhDyE4q3zL_4L48Kepke3EYnxahbPTBAN3WQ/edit?hl=en_GB&amp;pli=1 Terms of reference] are still not ready. Got no response to my mail-out of the draft less than a week ago.<br /> **Topics of Focus:<br /> ***Document where and how data is stored in the organization<br /> $150 external hard drive purchased for information back-up. Back-up at both locations.<br /> <br /> ***Plan data retention and security<br /> ***Maintenance of EBC's IT infrastructure.<br /> ***Network with other organizations experiencing similar challenges<br /> **Specific Annual Objectives (so far):<br /> ***Document the establishment of Bikeworks north (By August 31, 2012)<br /> <br /> === Committee 2 Report ===<br /> [[Committee 2 Report (Month) (Year)|Committee 2 Report]]<br /> <br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === E-mail votes ===<br /> *Advocacy Committee TOR passed<br /> *Membership Committee TOR passed?<br /> <br /> === Action Items from Last Meeting ===<br /> *'''James''' will set up EBC website to participate in SOPA blackout. (Done, as outlined in [[#Information Management Committee report | IMC report]].)<br /> *the '''Board''' will attend Board Development Workshop<br /> *'''Duncan''' to organise ''Beyond the Automobile'' event at Metro Cinema, Feb 20.<br /> <br /> === Action Items from Older Meetings ===<br /> *'''Neil''' will draft [[Job Description: Board Member|job description]] for Board Members<br /> *'''Alex H''' will submit grant report to MEC<br /> *the '''Board''' will make adjustments to Neil's policy on bike events<br /> <br /> == New Business ==<br /> <br /> === Volunteer to Coordinate the Casino ===<br /> *and maybe document necessary steps for the future?<br /> <br /> === Position Statement Policy ===<br /> *Adam will try to e-mail a draft beforehand.<br /> <br /> === Bikeworks North ===<br /> *Determine an oversight mechanism for the renos.<br /> *(We need an agreement in principle as to what the maximum total budget is for the renos.)<br /> *(We need to hear about the meeting with Shafraaz, which should have happened this morning.)<br /> *(We need to come to a decision about locks.)<br /> <br /> <br /> == In Camera Session ==<br /> <br /> == Adjournment ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;</div>

Christopher corrigan https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_February_2012&diff=922 2012-02-10T02:47:43Z

<p>Christopher corrigan: </p> <hr /> <div>== Attendance ==<br /> * Meeting Chair: Adam<br /> * Minute-taker: Chris Corrigan<br /> * Board attendance: Neil, James, Micah, Bernadette, Lee, Alex, Paul, Brett, Steph<br /> * Staff attendance: Anna,<br /> * Regrets: Duncan,<br /> * Absent:<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Time:6:36pm<br /> <br /> == Approval of Agenda ==<br /> Steph, Adam, carried<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> == Approval of Last Month's Minutes ==<br /> Neil, Alex, carried<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> == Date, Location &amp; Food for Next Meeting ==<br /> * discussion @ end of meeting<br /> <br /> == Reports ==<br /> <br /> <br /> === President's Report ===<br /> [[President's Report (January) (2012)|President's Report]]<br /> <br /> === Treasurer's Report ===<br /> Working through the financial statements, and producing forecasts including the new North shop has revealed a picture of financial strength that I wasn't expecting. We're performing as expected on the Revenue side of the equation, and our expenses are below expected. Of note is that we haven't ordered new parts for a while, so will probably have to restock at some point, probably spending around $4,000 to do that. Our food budget remains very high this year, as Bike building nights are spending about $10 more per week than budgeted, and several events (AGM, Board Retreat, and Board Development Workshop) have been professionally catered.<br /> <br /> James inquiry: $70-85 for phone &amp; int service, for Bikeworks North?<br /> <br /> Neil suggests that we cut back on catered lunches (ie: watching out pennies...)<br /> <br /> *[[media:January_2012_Financial_Report.xls‎|January 2012 Statements]]<br /> *[[media:December_2011_Financial_Report.xls|December 2011 Statements]]<br /> <br /> ===Executive Director's Report ===<br /> <br /> Matt Halton was planning a SPOKE Fundraiser, Was there a possibility that bikeworks north could be used for such an event? All told: more detail about his plans &amp; date are needed.<br /> Anna: not without huge* liability issues... not appropriate for a public event... yet.<br /> There is no washroom, and the 2nd floor cannot be accessed (there is no railing on the stairway, currently.) It's far too soon (in amongst renovations) to have such an event.<br /> Alernative location, is needed, or a later date preferred, in order to promote SPOKE &amp; bikeworks north.<br /> The fundraiser 'should' coincide with Bike Month ***Bang!*** A media-launch, a party, inc. food etc. would ensue. Yayyyy!!! Come one, come all.<br /> <br /> Other notes on raising &amp; saving money<br /> -A summertime donation drive<br /> -Only one summer staff hire<br /> -reduction of off-site events, ie: problems with contractors (Art Auction... pt.1)<br /> -two bike shops @ full capacity<br /> -advocacy! be selective for off-site events, while refocusing on ON-SITE Events<br /> -what would the summer student do? a two-fold responsibility for bike-building &amp; teaching maintenance<br /> -an event which focusses on our locations would be more appropriate, this time around... rather than too many off-site events and their volunteers<br /> -cost/no cost... how much help do you need? the difference we need to make is between our co-operative-style shop vs. the relative slavery of bike mechanics in a traditional, full-service shop<br /> -Neil: maintain our position at Heritage Days, it took us two years to get back in and the exposure is well worth the trouble.<br /> -Bike Lanes, there was backlash from the community leagues, &amp; admin councelors, the backlash includes critisism about their userbase, or that they're unsafe. However, the complaints were getting are not from all community members. Long-term change, into the 21st century, may include a lack of a car-parking in front of your home<br /> -Can we prove that bikes reduce auto-traffic congestion? (and relieve its attendent problems.)<br /> -The summer student... would be hired to build bikes/<br /> Alex wants to spend more time building bikes, lets have more bikes available to be ridden away from the shop, for a more affordable &amp; attractive rate than new. Also, emphasiiz the notion of recycling which our practice promotes.<br /> -Paul: John Collier's course has been popular!!! Can we do this more regularly? Not under John, but perhaps our summer student can. Anna: Shadow-instructors.<br /> -Get Alex on more of an instructive level; get him there, and have the new volunteers take care of the more rudimentary jobs.<br /> <br /> [[ED Report (Month) (Year)|Executive Director's Report]]<br /> ===BikeWorks Report ===<br /> <br /> Micah: Bikeworks TOR<br /> vote: Who (public/volunteers/exec board...) creates policy?<br /> 'Board has final say &amp; must ratify all decisions.'<br /> <br /> [http://edmontonbikes.ca/w/images/8/8f/BikeWorks_Coordinator_January_2012_report.pdf BikeWorks Report]<br /> <br /> === Information Management Committee report ===<br /> *[http://edmontonbikes.ca/w/images/7/76/IMC_MR_Jan2012.pdf Information Management Committee January 2012 report]<br /> *[https://docs.google.com/document/d/1xa160o0jhDyE4q3zL_4L48Kepke3EYnxahbPTBAN3WQ/edit?hl=en_GB&amp;pli=1 Terms of reference] are still not ready. Got no response to my mail-out of the draft less than a week ago.<br /> **Topics of Focus:<br /> ***Document where and how data is stored in the organization<br /> ***Plan data retention and security<br /> ***Maintenance of EBC's IT infrastructure.<br /> ***Network with other organizations experiencing similar challenges<br /> **Specific Annual Objectives (so far):<br /> ***Document the establishment of Bikeworks north (By August 31, 2012)<br /> <br /> === Committee 2 Report ===<br /> [[Committee 2 Report (Month) (Year)|Committee 2 Report]]<br /> <br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === E-mail votes ===<br /> *Advocacy Committee TOR passed<br /> *Membership Committee TOR passed?<br /> <br /> === Action Items from Last Meeting ===<br /> *'''James''' will set up EBC website to participate in SOPA blackout. (Done, as outlined in [[#Information Management Committee report | IMC report]].)<br /> *the '''Board''' will attend Board Development Workshop<br /> *'''Duncan''' to organise ''Beyond the Automobile'' event at Metro Cinema, Feb 20.<br /> <br /> === Action Items from Older Meetings ===<br /> *'''Neil''' will draft [[Job Description: Board Member|job description]] for Board Members<br /> *'''Alex H''' will submit grant report to MEC<br /> *the '''Board''' will make adjustments to Neil's policy on bike events<br /> <br /> == New Business ==<br /> <br /> === Volunteer to Coordinate the Casino ===<br /> *and maybe document necessary steps for the future?<br /> <br /> === Position Statement Policy ===<br /> *Adam will try to e-mail a draft beforehand.<br /> <br /> === Bikeworks North ===<br /> *Determine an oversight mechanism for the renos.<br /> *(We need an agreement in principle as to what the maximum total budget is for the renos.)<br /> *(We need to hear about the meeting with Shafraaz, which should have happened this morning.)<br /> *(We need to come to a decision about locks.)<br /> <br /> <br /> == In Camera Session ==<br /> <br /> == Adjournment ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;</div>

Christopher corrigan https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_February_2012&diff=920 2012-02-10T02:31:15Z

<p>Christopher corrigan: </p> <hr /> <div>== Attendance ==<br /> * Meeting Chair: Adam<br /> * Minute-taker: Chris Corrigan<br /> * Board attendance: Neil, James, Micah, Bernadette, Lee, Alex, Paul, Brett, Steph<br /> * Staff attendance: Anna,<br /> * Regrets: Duncan,<br /> * Absent:<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Time:6:36pm<br /> <br /> == Approval of Agenda ==<br /> Steph, Adam, carried<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> == Approval of Last Month's Minutes ==<br /> Neil, Alex, carried<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> == Date, Location &amp; Food for Next Meeting ==<br /> * discussion @ end of meeting<br /> <br /> == Reports ==<br /> <br /> <br /> === President's Report ===<br /> [[President's Report (January) (2012)|President's Report]]<br /> <br /> === Treasurer's Report ===<br /> Working through the financial statements, and producing forecasts including the new North shop has revealed a picture of financial strength that I wasn't expecting. We're performing as expected on the Revenue side of the equation, and our expenses are below expected. Of note is that we haven't ordered new parts for a while, so will probably have to restock at some point, probably spending around $4,000 to do that. Our food budget remains very high this year, as Bike building nights are spending about $10 more per week than budgeted, and several events (AGM, Board Retreat, and Board Development Workshop) have been professionally catered.<br /> <br /> James inquiry: $70-85 for phone &amp; int service, for Bikeworks North?<br /> <br /> Neil suggests that we cut back on catered lunches (ie: watching out pennies...)<br /> <br /> *[[media:January_2012_Financial_Report.xls‎|January 2012 Statements]]<br /> *[[media:December_2011_Financial_Report.xls|December 2011 Statements]]<br /> <br /> ===Executive Director's Report ===<br /> <br /> Matt Halton was planning a SPOKE Fundraiser, Was there a possibility that bikeworks north could be used for such an event? All told: more detail about his plans &amp; date are needed.<br /> Anna: not without huge* liability issues... not appropriate for a public event... yet.<br /> There is no washroom, and the 2nd floor cannot be accessed (there is no railing on the stairway, currently.) It's far too soon (in amongst renovations) to have such an event.<br /> Alernative location, is needed, or a later date preferred, in order to promote SPOKE &amp; bikeworks north.<br /> The fundraiser 'should' coincide with Bike Month ***Bang!*** A media-launch, a party, inc. food etc. would ensue. Yayyyy!!! Come one, come all.<br /> <br /> Other notes on raising &amp; saving money<br /> -A summertime donation drive<br /> -Only one summer staff hire<br /> -reduction of off-site events, ie: problems with contractors (Art Auction... pt.1)<br /> -two bike shops @ full capacity<br /> -advocacy! be selective for off-site events, while refocusing on ON-SITE Events<br /> -what would the summer student do? a two-fold responsibility for bike-building &amp; teaching maintenance<br /> -an event which focusses on our locations would be more appropriate, this time around... rather than too many off-site events and their volunteers<br /> -cost/no cost... how much help do you need? the difference we need to make is between our co-operative-style shop vs. the relative slavery of bike mechanics in a traditional, full-service shop<br /> -Neil: maintain our position at Heritage Days, it took us two years to get back in and the exposure is well worth the trouble.<br /> -Bike Lanes, there was backlash from the community leagues, &amp; admin councelors, the backlash includes critisism about their userbase, or that they're unsafe. However, the complaints were getting are not from all community members. Long-term change, into the 21st century, may include a lack of a car-parking in front of your home<br /> -Can we prove that bikes reduce auto-traffic congestion? (and relieve its attendent problems.)<br /> -The summer student... would be hired to build bikes/<br /> Alex wants to spend more time building bikes, lets have more bikes available to be ridden away from the shop, for a more affordable &amp; attractive rate than new. Also, emphasiiz the notion of recycling which our practice promotes.<br /> -Paul: John Collier's course has been popular!!! Can we do this more regularly? Not under John, but perhaps our summer student can. Anna: Shadow-instructors.<br /> -Get Alex on more of an instructive level; get him there, and have the new volunteers take care of the more rudimentary jobs.<br /> <br /> [[ED Report (Month) (Year)|Executive Director's Report]]<br /> ===BikeWorks Report ===<br /> <br /> Micah: Bikeworks TOR<br /> vote: Who (public/volunteers/exec board...) creates policy?<br /> Board has final say &amp; must ratify all decisions.<br /> <br /> [http://edmontonbikes.ca/w/images/8/8f/BikeWorks_Coordinator_January_2012_report.pdf BikeWorks Report]<br /> <br /> === Information Management Committee report ===<br /> *[http://edmontonbikes.ca/w/images/7/76/IMC_MR_Jan2012.pdf Information Management Committee January 2012 report]<br /> *[https://docs.google.com/document/d/1xa160o0jhDyE4q3zL_4L48Kepke3EYnxahbPTBAN3WQ/edit?hl=en_GB&amp;pli=1 Terms of reference] are still not ready. Got no response to my mail-out of the draft less than a week ago.<br /> **Topics of Focus:<br /> ***Document where and how data is stored in the organization<br /> ***Plan data retention and security<br /> ***Maintenance of EBC's IT infrastructure.<br /> ***Network with other organizations experiencing similar challenges<br /> **Specific Annual Objectives (so far):<br /> ***Document the establishment of Bikeworks north (By August 31, 2012)<br /> <br /> === Committee 2 Report ===<br /> [[Committee 2 Report (Month) (Year)|Committee 2 Report]]<br /> <br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === E-mail votes ===<br /> *Advocacy Committee TOR passed<br /> *Membership Committee TOR passed?<br /> <br /> === Action Items from Last Meeting ===<br /> *'''James''' will set up EBC website to participate in SOPA blackout. (Done, as outlined in [[#Information Management Committee report | IMC report]].)<br /> *the '''Board''' will attend Board Development Workshop<br /> *'''Duncan''' to organise ''Beyond the Automobile'' event at Metro Cinema, Feb 20.<br /> <br /> === Action Items from Older Meetings ===<br /> *'''Neil''' will draft [[Job Description: Board Member|job description]] for Board Members<br /> *'''Alex H''' will submit grant report to MEC<br /> *the '''Board''' will make adjustments to Neil's policy on bike events<br /> <br /> == New Business ==<br /> <br /> === Volunteer to Coordinate the Casino ===<br /> *and maybe document necessary steps for the future?<br /> <br /> === Position Statement Policy ===<br /> *Adam will try to e-mail a draft beforehand.<br /> <br /> === Bikeworks North ===<br /> *Determine an oversight mechanism for the renos.<br /> *(We need an agreement in principle as to what the maximum total budget is for the renos.)<br /> *(We need to hear about the meeting with Shafraaz, which should have happened this morning.)<br /> *(We need to come to a decision about locks.)<br /> <br /> <br /> == In Camera Session ==<br /> <br /> == Adjournment ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;</div>

Christopher corrigan https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_February_2012&diff=919 2012-02-10T02:21:26Z

<p>Christopher corrigan: </p> <hr /> <div>== Attendance ==<br /> * Meeting Chair: Adam<br /> * Minute-taker: Chris Corrigan<br /> * Board attendance: Neil, James, Micah, Bernadette, Lee, Alex, Paul, Brett, Steph<br /> * Staff attendance: Anna,<br /> * Regrets: Duncan,<br /> * Absent:<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Time:6:36pm<br /> <br /> == Approval of Agenda ==<br /> Steph, Adam, carried<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> == Approval of Last Month's Minutes ==<br /> Neil, Alex, carried<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> == Date, Location &amp; Food for Next Meeting ==<br /> * discussion @ end of meeting<br /> <br /> == Reports ==<br /> <br /> <br /> === President's Report ===<br /> [[President's Report (January) (2012)|President's Report]]<br /> <br /> === Treasurer's Report ===<br /> Working through the financial statements, and producing forecasts including the new North shop has revealed a picture of financial strength that I wasn't expecting. We're performing as expected on the Revenue side of the equation, and our expenses are below expected. Of note is that we haven't ordered new parts for a while, so will probably have to restock at some point, probably spending around $4,000 to do that. Our food budget remains very high this year, as Bike building nights are spending about $10 more per week than budgeted, and several events (AGM, Board Retreat, and Board Development Workshop) have been professionally catered.<br /> <br /> James inquiry: $70-85 for phone &amp; int service, for Bikeworks North?<br /> <br /> Neil suggests that we cut back on catered lunches (ie: watching out pennies...)<br /> <br /> *[[media:January_2012_Financial_Report.xls‎|January 2012 Statements]]<br /> *[[media:December_2011_Financial_Report.xls|December 2011 Statements]]<br /> <br /> ===Executive Director's Report ===<br /> <br /> Matt Halton was planning a SPOKE Fundraiser, Was there a possibility that bikeworks north could be used for such an event? All told: more detail about his plans &amp; date are needed.<br /> Anna: not without huge* liability issues... not appropriate for a public event... yet.<br /> There is no washroom, and the 2nd floor cannot be accessed (there is no railing on the stairway, currently.) It's far too soon (in amongst renovations) to have such an event.<br /> Alernative location, is needed, or a later date preferred, in order to promote SPOKE &amp; bikeworks north.<br /> The fundraiser 'should' coincide with Bike Month ***Bang!*** A media-launch, a party, inc. food etc. would ensue. Yayyyy!!! Come one, come all.<br /> <br /> Other notes on raising &amp; saving money<br /> -A summertime donation drive<br /> -Only one summer staff hire<br /> -reduction of off-site events, ie: problems with contractors (Art Auction... pt.1)<br /> -two bike shops @ full capacity<br /> -advocacy! be selective for off-site events, while refocusing on ON-SITE Events<br /> -what would the summer student do? a two-fold responsibility for bike-building &amp; teaching maintenance<br /> -an event which focusses on our locations would be more appropriate, this time around... rather than too many off-site events and their volunteers<br /> -cost/no cost... how much help do you need? the difference we need to make is between our co-operative-style shop vs. the relative slavery of bike mechanics in a traditional, full-service shop<br /> -Neil: maintain our position at Heritage Days, it took us two years to get back in and the exposure is well worth the trouble.<br /> -Bike Lanes, there was backlash from the communties, &amp; admin councellors, the backlash includes critisism about their userbase, or that they're unsafe. However, the complaints were getting are not from all community members. Long-term change, into the 21st century, may include a lack of a car-parking in front of your home<br /> -Can we prove that bikes reduce auto-traffic cobngestion? (and relieve its attendent problems.)<br /> -The summer student... would be hired to build bikes/<br /> Alex wants to spend more time building bikes, lets have more bikes available to be ridden away from the shop, for a more affordable &amp; attractive rate than new. Also, emphasiiz the notion of recycling which our practice promotes.<br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> [[ED Report (Month) (Year)|Executive Director's Report]]<br /> ===BikeWorks Report ===<br /> [http://edmontonbikes.ca/w/images/8/8f/BikeWorks_Coordinator_January_2012_report.pdf BikeWorks Report]<br /> <br /> === Information Management Committee report ===<br /> *[http://edmontonbikes.ca/w/images/7/76/IMC_MR_Jan2012.pdf Information Management Committee January 2012 report]<br /> *[https://docs.google.com/document/d/1xa160o0jhDyE4q3zL_4L48Kepke3EYnxahbPTBAN3WQ/edit?hl=en_GB&amp;pli=1 Terms of reference] are still not ready. Got no response to my mail-out of the draft less than a week ago.<br /> **Topics of Focus:<br /> ***Document where and how data is stored in the organization<br /> ***Plan data retention and security<br /> ***Maintenance of EBC's IT infrastructure.<br /> ***Network with other organizations experiencing similar challenges<br /> **Specific Annual Objectives (so far):<br /> ***Document the establishment of Bikeworks north (By August 31, 2012)<br /> <br /> === Committee 2 Report ===<br /> [[Committee 2 Report (Month) (Year)|Committee 2 Report]]<br /> <br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === E-mail votes ===<br /> *Advocacy Committee TOR passed<br /> *Membership Committee TOR passed?<br /> <br /> === Action Items from Last Meeting ===<br /> *'''James''' will set up EBC website to participate in SOPA blackout. (Done, as outlined in [[#Information Management Committee report | IMC report]].)<br /> *the '''Board''' will attend Board Development Workshop<br /> *'''Duncan''' to organise ''Beyond the Automobile'' event at Metro Cinema, Feb 20.<br /> <br /> === Action Items from Older Meetings ===<br /> *'''Neil''' will draft [[Job Description: Board Member|job description]] for Board Members<br /> *'''Alex H''' will submit grant report to MEC<br /> *the '''Board''' will make adjustments to Neil's policy on bike events<br /> <br /> == New Business ==<br /> <br /> === Volunteer to Coordinate the Casino ===<br /> *and maybe document necessary steps for the future?<br /> <br /> === Position Statement Policy ===<br /> *Adam will try to e-mail a draft beforehand.<br /> <br /> === Bikeworks North ===<br /> *Determine an oversight mechanism for the renos.<br /> *(We need an agreement in principle as to what the maximum total budget is for the renos.)<br /> *(We need to hear about the meeting with Shafraaz, which should have happened this morning.)<br /> *(We need to come to a decision about locks.)<br /> <br /> <br /> == In Camera Session ==<br /> <br /> == Adjournment ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;</div>

Christopher corrigan https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_February_2012&diff=918 2012-02-10T02:10:38Z

<p>Christopher corrigan: </p> <hr /> <div>== Attendance ==<br /> * Meeting Chair: Adam<br /> * Minute-taker: Chris Corrigan<br /> * Board attendance: Neil, James, Micah, Bernadette, Lee, Alex, Paul, Brett, Steph<br /> * Staff attendance: Anna,<br /> * Regrets: Duncan,<br /> * Absent:<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Time:6:36<br /> <br /> == Approval of Agenda ==<br /> Steph, Adam, carried<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> == Approval of Last Month's Minutes ==<br /> Neil, Alex, carried<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> == Date, Location &amp; Food for Next Meeting ==<br /> * discussion @ end of meeting<br /> <br /> == Reports ==<br /> <br /> <br /> === President's Report ===<br /> [[President's Report (January) (2012)|President's Report]]<br /> <br /> === Treasurer's Report ===<br /> Working through the financial statements, and producing forecasts including the new North shop has revealed a picture of financial strength that I wasn't expecting. We're performing as expected on the Revenue side of the equation, and our expenses are below expected. Of note is that we haven't ordered new parts for a while, so will probably have to restock at some point, probably spending around $4,000 to do that. Our food budget remains very high this year, as Bike building nights are spending about $10 more per week than budgeted, and several events (AGM, Board Retreat, and Board Development Workshop) have been professionally catered.<br /> <br /> James inquiry: $70-85 for phone &amp; int service, for Bikeworks North?<br /> <br /> Neil suggests that we cut back on catered lunches (ie: watching out pennies...)<br /> <br /> *[[media:January_2012_Financial_Report.xls‎|January 2012 Statements]]<br /> *[[media:December_2011_Financial_Report.xls|December 2011 Statements]]<br /> <br /> ===Executive Director's Report ===<br /> <br /> Matt Halton was planning a SPOKE Fundraiser, Was there a possibility that bikeworks north could be used for such an event? All told: more detail about his plans &amp; date are needed.<br /> Anna: not without huge* liability issues... not appropriate for a public event... yet.<br /> There is no washroom, and the 2nd floor cannot be accessed (there is no railing on the stairway, currently.) It's far too soon (in amongst renovations) to have such an event.<br /> Alernative location, is needed, or a later date preferred, in order to promote SPOKE &amp; bikeworks north.<br /> The fundraiser 'should' coincide with Bike Month ***Bang!*** A media-launch, a party, inc. food etc. would ensue. Yayyyy!!! Come one, come all.<br /> <br /> Other notes on raising &amp; saving money<br /> -A summertime donation drive<br /> -Only one summer staff hire<br /> -reduction of off-site events, ie: problems with contractors (Art Auction... pt.1)<br /> -two bike shops @ full capacity<br /> -advocacy! be selective for off-site events, while refocusing on ON-SITE Events<br /> -what would the summer student do? a two-fold responsibility for bike-building &amp; teaching maintenance<br /> -an event which focusses on our locations would be more appropriate, this time around... rather than too many off-site events and their volunteers<br /> <br /> <br /> <br /> <br /> <br /> <br /> [[ED Report (Month) (Year)|Executive Director's Report]]<br /> ===BikeWorks Report ===<br /> [http://edmontonbikes.ca/w/images/8/8f/BikeWorks_Coordinator_January_2012_report.pdf BikeWorks Report]<br /> <br /> === Information Management Committee report ===<br /> *[http://edmontonbikes.ca/w/images/7/76/IMC_MR_Jan2012.pdf Information Management Committee January 2012 report]<br /> *[https://docs.google.com/document/d/1xa160o0jhDyE4q3zL_4L48Kepke3EYnxahbPTBAN3WQ/edit?hl=en_GB&amp;pli=1 Terms of reference] are still not ready. Got no response to my mail-out of the draft less than a week ago.<br /> **Topics of Focus:<br /> ***Document where and how data is stored in the organization<br /> ***Plan data retention and security<br /> ***Maintenance of EBC's IT infrastructure.<br /> ***Network with other organizations experiencing similar challenges<br /> **Specific Annual Objectives (so far):<br /> ***Document the establishment of Bikeworks north (By August 31, 2012)<br /> <br /> === Committee 2 Report ===<br /> [[Committee 2 Report (Month) (Year)|Committee 2 Report]]<br /> <br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === E-mail votes ===<br /> *Advocacy Committee TOR passed<br /> *Membership Committee TOR passed?<br /> <br /> === Action Items from Last Meeting ===<br /> *'''James''' will set up EBC website to participate in SOPA blackout. (Done, as outlined in [[#Information Management Committee report | IMC report]].)<br /> *the '''Board''' will attend Board Development Workshop<br /> *'''Duncan''' to organise ''Beyond the Automobile'' event at Metro Cinema, Feb 20.<br /> <br /> === Action Items from Older Meetings ===<br /> *'''Neil''' will draft [[Job Description: Board Member|job description]] for Board Members<br /> *'''Alex H''' will submit grant report to MEC<br /> *the '''Board''' will make adjustments to Neil's policy on bike events<br /> <br /> == New Business ==<br /> <br /> === Volunteer to Coordinate the Casino ===<br /> *and maybe document necessary steps for the future?<br /> <br /> === Position Statement Policy ===<br /> *Adam will try to e-mail a draft beforehand.<br /> <br /> === Bikeworks North ===<br /> *Determine an oversight mechanism for the renos.<br /> *(We need an agreement in principle as to what the maximum total budget is for the renos.)<br /> *(We need to hear about the meeting with Shafraaz, which should have happened this morning.)<br /> *(We need to come to a decision about locks.)<br /> <br /> <br /> == In Camera Session ==<br /> <br /> == Adjournment ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;</div>

Christopher corrigan https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_February_2012&diff=917 2012-02-10T01:56:00Z

<p>Christopher corrigan: </p> <hr /> <div>== Attendance ==<br /> * Meeting Chair: Adam<br /> * Minute-taker: Chris Corrigan<br /> * Board attendance: Neil, James, Micah, Bernadette, Lee, Alex, Paul, Brett, Steph<br /> * Staff attendance: Anna,<br /> * Regrets: Duncan,<br /> * Absent:<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Time:6:36<br /> <br /> == Approval of Agenda ==<br /> Steph, Adam, carried<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> == Approval of Last Month's Minutes ==<br /> Neil, Alex, carried<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> == Date, Location &amp; Food for Next Meeting ==<br /> * discussion @ end of meeting<br /> <br /> == Reports ==<br /> <br /> <br /> === President's Report ===<br /> [[President's Report (January) (2012)|President's Report]]<br /> <br /> === Treasurer's Report ===<br /> Working through the financial statements, and producing forecasts including the new North shop has revealed a picture of financial strength that I wasn't expecting. We're performing as expected on the Revenue side of the equation, and our expenses are below expected. Of note is that we haven't ordered new parts for a while, so will probably have to restock at some point, probably spending around $4,000 to do that. Our food budget remains very high this year, as Bike building nights are spending about $10 more per week than budgeted, and several events (AGM, Board Retreat, and Board Development Workshop) have been professionally catered.<br /> <br /> James inquiry: $70-85 for phone &amp; int service, for Bikeworks North?<br /> <br /> Neil suggests that we cut back on catered lunches (ie: watching out pennies...)<br /> <br /> Matt Halton was planning a SPOKE Fundraiser, Was there a possibility that bikeworks north could be used for such an event? All told: more detail about his plans &amp; date are needed.<br /> Anna: not without huge* liability issues... not appropriate for a public event... yet.<br /> There is no washroom, and the 2nd floor cannot be accessed (there is no railing on the stairway, currently.) It's far too soon (in amongst renovations) to have such an event.<br /> Alerntaive location, is needed, or a later date preferred, in order to promoate SPOKE &amp; bikeworks north<br /> <br /> <br /> <br /> *[[media:January_2012_Financial_Report.xls‎|January 2012 Statements]]<br /> *[[media:December_2011_Financial_Report.xls|December 2011 Statements]]<br /> <br /> ===Executive Director's Report ===<br /> [[ED Report (Month) (Year)|Executive Director's Report]]<br /> ===BikeWorks Report ===<br /> [http://edmontonbikes.ca/w/images/8/8f/BikeWorks_Coordinator_January_2012_report.pdf BikeWorks Report]<br /> <br /> === Information Management Committee report ===<br /> *[http://edmontonbikes.ca/w/images/7/76/IMC_MR_Jan2012.pdf Information Management Committee January 2012 report]<br /> *[https://docs.google.com/document/d/1xa160o0jhDyE4q3zL_4L48Kepke3EYnxahbPTBAN3WQ/edit?hl=en_GB&amp;pli=1 Terms of reference] are still not ready. Got no response to my mail-out of the draft less than a week ago.<br /> **Topics of Focus:<br /> ***Document where and how data is stored in the organization<br /> ***Plan data retention and security<br /> ***Maintenance of EBC's IT infrastructure.<br /> ***Network with other organizations experiencing similar challenges<br /> **Specific Annual Objectives (so far):<br /> ***Document the establishment of Bikeworks north (By August 31, 2012)<br /> <br /> === Committee 2 Report ===<br /> [[Committee 2 Report (Month) (Year)|Committee 2 Report]]<br /> <br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === E-mail votes ===<br /> *Advocacy Committee TOR passed<br /> *Membership Committee TOR passed?<br /> <br /> === Action Items from Last Meeting ===<br /> *'''James''' will set up EBC website to participate in SOPA blackout. (Done, as outlined in [[#Information Management Committee report | IMC report]].)<br /> *the '''Board''' will attend Board Development Workshop<br /> *'''Duncan''' to organise ''Beyond the Automobile'' event at Metro Cinema, Feb 20.<br /> <br /> === Action Items from Older Meetings ===<br /> *'''Neil''' will draft [[Job Description: Board Member|job description]] for Board Members<br /> *'''Alex H''' will submit grant report to MEC<br /> *the '''Board''' will make adjustments to Neil's policy on bike events<br /> <br /> == New Business ==<br /> <br /> === Volunteer to Coordinate the Casino ===<br /> *and maybe document necessary steps for the future?<br /> <br /> === Position Statement Policy ===<br /> *Adam will try to e-mail a draft beforehand.<br /> <br /> === Bikeworks North ===<br /> *Determine an oversight mechanism for the renos.<br /> *(We need an agreement in principle as to what the maximum total budget is for the renos.)<br /> *(We need to hear about the meeting with Shafraaz, which should have happened this morning.)<br /> *(We need to come to a decision about locks.)<br /> <br /> <br /> == In Camera Session ==<br /> <br /> == Adjournment ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;</div>

Christopher corrigan https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_February_2012&diff=916 2012-02-10T01:44:36Z

<p>Christopher corrigan: </p> <hr /> <div>== Attendance ==<br /> * Meeting Chair: Adam<br /> * Minute-taker: Chris Corrigan<br /> * Board attendance: Neil, James, Micah, Bernadette, Lee, Alex, Paul, Brett, Steph<br /> * Staff attendance: Anna,<br /> * Regrets: Duncan,<br /> * Absent:<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Time:6:36<br /> <br /> == Approval of Agenda ==<br /> Steph, Adam, carried<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> == Approval of Last Month's Minutes ==<br /> Neil, Alex, carried<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> == Date, Location &amp; Food for Next Meeting ==<br /> * discussion @ end of meeting<br /> <br /> == Reports ==<br /> <br /> <br /> === President's Report ===<br /> [[President's Report (January) (2012)|President's Report]]<br /> <br /> === Treasurer's Report ===<br /> Working through the financial statements, and producing forecasts including the new North shop has revealed a picture of financial strength that I wasn't expecting. We're performing as expected on the Revenue side of the equation, and our expenses are below expected. Of note is that we haven't ordered new parts for a while, so will probably have to restock at some point, probably spending around $4,000 to do that. Our food budget remains very high this year, as Bike building nights are spending about $10 more per week than budgeted, and several events (AGM, Board Retreat, and Board Development Workshop) have been professionally catered.<br /> <br /> *[[media:January_2012_Financial_Report.xls‎|January 2012 Statements]]<br /> *[[media:December_2011_Financial_Report.xls|December 2011 Statements]]<br /> <br /> ===Executive Director's Report ===<br /> [[ED Report (Month) (Year)|Executive Director's Report]]<br /> ===BikeWorks Report ===<br /> [http://edmontonbikes.ca/w/images/8/8f/BikeWorks_Coordinator_January_2012_report.pdf BikeWorks Report]<br /> <br /> === Information Management Committee report ===<br /> *[http://edmontonbikes.ca/w/images/7/76/IMC_MR_Jan2012.pdf Information Management Committee January 2012 report]<br /> *[https://docs.google.com/document/d/1xa160o0jhDyE4q3zL_4L48Kepke3EYnxahbPTBAN3WQ/edit?hl=en_GB&amp;pli=1 Terms of reference] are still not ready. Got no response to my mail-out of the draft less than a week ago.<br /> **Topics of Focus:<br /> ***Document where and how data is stored in the organization<br /> ***Plan data retention and security<br /> ***Maintenance of EBC's IT infrastructure.<br /> ***Network with other organizations experiencing similar challenges<br /> **Specific Annual Objectives (so far):<br /> ***Document the establishment of Bikeworks north (By August 31, 2012)<br /> <br /> === Committee 2 Report ===<br /> [[Committee 2 Report (Month) (Year)|Committee 2 Report]]<br /> <br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === E-mail votes ===<br /> *Advocacy Committee TOR passed<br /> *Membership Committee TOR passed?<br /> <br /> === Action Items from Last Meeting ===<br /> *'''James''' will set up EBC website to participate in SOPA blackout. (Done, as outlined in [[#Information Management Committee report | IMC report]].)<br /> *the '''Board''' will attend Board Development Workshop<br /> *'''Duncan''' to organise ''Beyond the Automobile'' event at Metro Cinema, Feb 20.<br /> <br /> === Action Items from Older Meetings ===<br /> *'''Neil''' will draft [[Job Description: Board Member|job description]] for Board Members<br /> *'''Alex H''' will submit grant report to MEC<br /> *the '''Board''' will make adjustments to Neil's policy on bike events<br /> <br /> == New Business ==<br /> <br /> === Volunteer to Coordinate the Casino ===<br /> *and maybe document necessary steps for the future?<br /> <br /> === Position Statement Policy ===<br /> *Adam will try to e-mail a draft beforehand.<br /> <br /> === Bikeworks North ===<br /> *Determine an oversight mechanism for the renos.<br /> *(We need an agreement in principle as to what the maximum total budget is for the renos.)<br /> *(We need to hear about the meeting with Shafraaz, which should have happened this morning.)<br /> *(We need to come to a decision about locks.)<br /> <br /> <br /> == In Camera Session ==<br /> <br /> == Adjournment ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;</div>

Christopher corrigan https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_February_2012&diff=915 2012-02-10T01:40:38Z

<p>Christopher corrigan: </p> <hr /> <div>== Attendance ==<br /> * Meeting Chair: Adam<br /> * Minute-taker: Chris Corrigan<br /> * Board attendance: Neil, James, Micah, Bernadette, Lee, Alex, Paul, Brett, Steph<br /> * Staff attendance: Anna,<br /> * Regrets: Duncan,<br /> * Absent:<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Time:6:36<br /> <br /> == Approval of Agenda ==<br /> Steph, Adam, carried<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> == Approval of Last Month's Minutes ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> == Date, Location &amp; Food for Next Meeting ==<br /> *<br /> <br /> == Reports ==<br /> <br /> === President's Report ===<br /> [[President's Report (January) (2012)|President's Report]]<br /> <br /> === Treasurer's Report ===<br /> Working through the financial statements, and producing forecasts including the new North shop has revealed a picture of financial strength that I wasn't expecting. We're performing as expected on the Revenue side of the equation, and our expenses are below expected. Of note is that we haven't ordered new parts for a while, so will probably have to restock at some point, probably spending around $4,000 to do that. Our food budget remains very high this year, as Bike building nights are spending about $10 more per week than budgeted, and several events (AGM, Board Retreat, and Board Development Workshop) have been professionally catered.<br /> <br /> *[[media:January_2012_Financial_Report.xls‎|January 2012 Statements]]<br /> *[[media:December_2011_Financial_Report.xls|December 2011 Statements]]<br /> <br /> ===Executive Director's Report ===<br /> [[ED Report (Month) (Year)|Executive Director's Report]]<br /> ===BikeWorks Report ===<br /> [http://edmontonbikes.ca/w/images/8/8f/BikeWorks_Coordinator_January_2012_report.pdf BikeWorks Report]<br /> <br /> === Information Management Committee report ===<br /> *[http://edmontonbikes.ca/w/images/7/76/IMC_MR_Jan2012.pdf Information Management Committee January 2012 report]<br /> *[https://docs.google.com/document/d/1xa160o0jhDyE4q3zL_4L48Kepke3EYnxahbPTBAN3WQ/edit?hl=en_GB&amp;pli=1 Terms of reference] are still not ready. Got no response to my mail-out of the draft less than a week ago.<br /> **Topics of Focus:<br /> ***Document where and how data is stored in the organization<br /> ***Plan data retention and security<br /> ***Maintenance of EBC's IT infrastructure.<br /> ***Network with other organizations experiencing similar challenges<br /> **Specific Annual Objectives (so far):<br /> ***Document the establishment of Bikeworks north (By August 31, 2012)<br /> <br /> === Committee 2 Report ===<br /> [[Committee 2 Report (Month) (Year)|Committee 2 Report]]<br /> <br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === E-mail votes ===<br /> *Advocacy Committee TOR passed<br /> *Membership Committee TOR passed?<br /> <br /> === Action Items from Last Meeting ===<br /> *'''James''' will set up EBC website to participate in SOPA blackout. (Done, as outlined in [[#Information Management Committee report | IMC report]].)<br /> *the '''Board''' will attend Board Development Workshop<br /> *'''Duncan''' to organise ''Beyond the Automobile'' event at Metro Cinema, Feb 20.<br /> <br /> === Action Items from Older Meetings ===<br /> *'''Neil''' will draft [[Job Description: Board Member|job description]] for Board Members<br /> *'''Alex H''' will submit grant report to MEC<br /> *the '''Board''' will make adjustments to Neil's policy on bike events<br /> <br /> == New Business ==<br /> <br /> === Volunteer to Coordinate the Casino ===<br /> *and maybe document necessary steps for the future?<br /> <br /> === Position Statement Policy ===<br /> *Adam will try to e-mail a draft beforehand.<br /> <br /> === Bikeworks North ===<br /> *Determine an oversight mechanism for the renos.<br /> *(We need an agreement in principle as to what the maximum total budget is for the renos.)<br /> *(We need to hear about the meeting with Shafraaz, which should have happened this morning.)<br /> *(We need to come to a decision about locks.)<br /> <br /> <br /> == In Camera Session ==<br /> <br /> == Adjournment ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;</div>

Christopher corrigan https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_February_2012&diff=914 2012-02-10T01:38:34Z

<p>Christopher corrigan: </p> <hr /> <div>== Attendance ==<br /> * Meeting Chair: Adam<br /> * Minute-taker: Chris Corrigan<br /> * Board attendance: Neil, James, Micah, Bernadette, Lee, Alex<br /> * Staff attendance: Anna, Steph, Brett<br /> * Regrets: Duncan,<br /> * Absent:<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Time:6:36<br /> <br /> == Approval of Agenda ==<br /> Steph, Adam, Micah<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> == Approval of Last Month's Minutes ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> == Date, Location &amp; Food for Next Meeting ==<br /> *<br /> <br /> == Reports ==<br /> <br /> === President's Report ===<br /> [[President's Report (January) (2012)|President's Report]]<br /> <br /> === Treasurer's Report ===<br /> Working through the financial statements, and producing forecasts including the new North shop has revealed a picture of financial strength that I wasn't expecting. We're performing as expected on the Revenue side of the equation, and our expenses are below expected. Of note is that we haven't ordered new parts for a while, so will probably have to restock at some point, probably spending around $4,000 to do that. Our food budget remains very high this year, as Bike building nights are spending about $10 more per week than budgeted, and several events (AGM, Board Retreat, and Board Development Workshop) have been professionally catered.<br /> <br /> *[[media:January_2012_Financial_Report.xls‎|January 2012 Statements]]<br /> *[[media:December_2011_Financial_Report.xls|December 2011 Statements]]<br /> <br /> ===Executive Director's Report ===<br /> [[ED Report (Month) (Year)|Executive Director's Report]]<br /> ===BikeWorks Report ===<br /> [http://edmontonbikes.ca/w/images/8/8f/BikeWorks_Coordinator_January_2012_report.pdf BikeWorks Report]<br /> <br /> === Information Management Committee report ===<br /> *[http://edmontonbikes.ca/w/images/7/76/IMC_MR_Jan2012.pdf Information Management Committee January 2012 report]<br /> *[https://docs.google.com/document/d/1xa160o0jhDyE4q3zL_4L48Kepke3EYnxahbPTBAN3WQ/edit?hl=en_GB&amp;pli=1 Terms of reference] are still not ready. Got no response to my mail-out of the draft less than a week ago.<br /> **Topics of Focus:<br /> ***Document where and how data is stored in the organization<br /> ***Plan data retention and security<br /> ***Maintenance of EBC's IT infrastructure.<br /> ***Network with other organizations experiencing similar challenges<br /> **Specific Annual Objectives (so far):<br /> ***Document the establishment of Bikeworks north (By August 31, 2012)<br /> <br /> === Committee 2 Report ===<br /> [[Committee 2 Report (Month) (Year)|Committee 2 Report]]<br /> <br /> <br /> == Current &amp; Completed Business ==<br /> <br /> === E-mail votes ===<br /> *Advocacy Committee TOR passed<br /> *Membership Committee TOR passed?<br /> <br /> === Action Items from Last Meeting ===<br /> *'''James''' will set up EBC website to participate in SOPA blackout. (Done, as outlined in [[#Information Management Committee report | IMC report]].)<br /> *the '''Board''' will attend Board Development Workshop<br /> *'''Duncan''' to organise ''Beyond the Automobile'' event at Metro Cinema, Feb 20.<br /> <br /> === Action Items from Older Meetings ===<br /> *'''Neil''' will draft [[Job Description: Board Member|job description]] for Board Members<br /> *'''Alex H''' will submit grant report to MEC<br /> *the '''Board''' will make adjustments to Neil's policy on bike events<br /> <br /> == New Business ==<br /> <br /> === Volunteer to Coordinate the Casino ===<br /> *and maybe document necessary steps for the future?<br /> <br /> === Position Statement Policy ===<br /> *Adam will try to e-mail a draft beforehand.<br /> <br /> === Bikeworks North ===<br /> *Determine an oversight mechanism for the renos.<br /> *(We need an agreement in principle as to what the maximum total budget is for the renos.)<br /> *(We need to hear about the meeting with Shafraaz, which should have happened this morning.)<br /> *(We need to come to a decision about locks.)<br /> <br /> <br /> == In Camera Session ==<br /> <br /> == Adjournment ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;</div>

Christopher corrigan https://apps.bikeedmonton.ca/w/index.php?title=Bike_Edmonton:Current_events&diff=844 2012-01-22T18:19:08Z

<p>Christopher corrigan: Created page with &quot;*Board Workshop on January 27 &amp; 28 *Advocacy Day, February 20 (Family Day) at Metro Cinema (Garneau Theatre) Featuring Film Vignettes of Cycling &amp; Sustainable Transit from Stree...&quot;</p> <hr /> <div>*Board Workshop on January 27 &amp; 28<br /> <br /> *Advocacy Day, February 20 (Family Day) at Metro Cinema (Garneau Theatre)<br /> Featuring Film Vignettes of Cycling &amp; Sustainable Transit from Streetfilms.org</div>

Christopher corrigan https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2012&diff=843 2012-01-22T18:16:48Z

<p>Christopher corrigan: /* Attendance */</p> <hr /> <div>These minutes not yet approved.<br /> == Attendance ==<br /> * Meeting Chair: Bernadette<br /> * Minute-taker: Chris Corrigan<br /> * Board attendance:Micah Cooper, Duncan Kinney, Bernadette Blakey, James, Lee Vilinski, Paul Grovenlock, Alex Choby, Chris Corrigan, Neil Carey, Adam Burgess<br /> * Staff attendance:Anna Vesala<br /> * Regrets:Steph Gregorwich<br /> * Absent:Brett (late)<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Time: 6:35 pm<br /> <br /> == Approval of Agenda ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> Paul, Alexandra 2nd<br /> <br /> == Approval of Last Month's Minutes ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> * Approve the [[Board Minutes March 2011]]<br /> * Approve [[Board Minutes June 2011]]<br /> * Approve [[Board Minutes July 2011]] (as amended)<br /> * Approve [[Board Minutes August 2011]]<br /> * Approve [[Board Minutes December 2011]]<br /> James, Kris 2nd<br /> <br /> == Date, Location &amp; Food for Next Meeting ==<br /> February 9th, Room 101 Law Centre, Micah to arrange for food<br /> <br /> == Reports ==<br /> <br /> === President's Report ===<br /> [[President's Report (Month) (Year)|President's Report]]<br /> <br /> -I can do an oral review of what was e-mailled.<br /> <br /> -Discussion of our options regarding the Spoke. (this could be moved to &quot;new business&quot;)<br /> <br /> === Treasurer's Report ===<br /> * Report from December 2010 to be completed by Neil<br /> * There will be a shortfall on The Budget since there is not yet a North Location<br /> * Recommendation to have only One Summer Student for 2012, instead of two, as in 2011<br /> * We (EBC) must 'Watch our Pennies!'<br /> ====Financial Report for November 2011====<br /> The month ran remarkably close to the expected budget, so I don't think there's much to be said about it. The only item that stands out is a substantial negative ($1500) in the cash over/under. This is the first month I've completed a physical cash count since the end of August - numbers between now and then are all from the cash sheet, and the over/under number came from the daily count, usually done by Alex. There had been a substantial positive ($1300) in September, and I suspect that at some point, someone triggered the &quot;move money to safe&quot; function, but didn't actually move any money, resulting in a double count that wasn't caught and corrected until now. I don't think we've been robbed.<br /> <br /> YTD, we're also running quite close to budget. I've rescheduled budget items relating to the North shop. If we do get a north shop going in May, I think we'll be fine, but do keep in mind that if the North shop gets delayed past the summer, we'll finish the year roughly $10k short of our target.<br /> <br /> [[File:November 2011 Financial Report.xls|November Financial Report]]<br /> <br /> ====Items in Mailbox====<br /> 1 - There was a card from Ian's mother, and a $100 cheque included. She said that they're intending to give us some of the money from Ian's estate once it's settled up. I'd appreciate it if someone who knew him better than I could please send a response.<br /> <br /> --&gt; I suggest Bryan; he is not a board member but he was a very good friend of Ian's and is still an EBC volunteer as far as I know. Perhaps he and a board member could collaborate. I wouldn't mind doing this. -Micah<br /> <br /> 2 - There was a mail-in membership renewal who said they tried to renew at the shop, but we wouldn't accept their cheque. The only thing strange about it is that it's from an account with the Christian Credit Union, but I can't see why that would matter. Is there a cheque policy that I don't know about, and if there's not, could Alex please include something in his next volunteer mailout to the effect that we do accept cheques.<br /> <br /> ===Executive Director's Report ===<br /> [[ED Report (Month) (Year)|Executive Director's Report]]<br /> ===BikeWorks Report ===<br /> [[BikeWorks Report (Month) (Year)|BikeWorks Report]]<br /> === Informantion Management Commitee ===<br /> * Has done nothing over the past month.<br /> * James would like to [http://en.wikipedia.org/wiki/Wikipedia:SPLIT split] the existing [[Information Management Committee]] page into sub-pages such as &quot;IMC_Where_information_is_stored&quot;, &quot;IMC_Access_Controls_data_retention&quot;, &quot;IMC_Installed_software_and_configuration&quot;. Needs more thought.<br /> * Would like to expand the scope to include outreach/collaboration with other organizations experiencing similar challenges.<br /> * Would like authorization to use up to 6 hours of staff time and up to $40 for food expenses for a meeting to hash out the updated terms of reference. James will write a draft proposal as a starting point.<br /> ACTION: Request denied. James will hold informal meetings as needed for completeting the Terms Of Reference instead.<br /> <br /> == Current &amp; Completed Business ==<br /> === Action Items from Last Meeting ===<br /> * The '''Board''' is to read the past minutes, identify any omissions or errors, amend as necessary and vote to approve the minutes by December 15, 2011.<br /> * '''Anna''' to speak with Kris Andreychuk about interim options to continue with the Spoke. <br /> * '''Anna''' to take the board off the Chris Chan forwarding. <br /> * '''Duncan''' to ask Chris to email Board-specific emails to the Board. <br /> * '''Neil''' to take old board members off EBC Board mailing list.<br /> * '''Anna''' to ask the Artists in Residence to create this manual. Adam to email Anna a further explanation of what is envisioned.<br /> * '''Anna''' to send the raw data from the August retreat to the board as well as what is remembered from the October retreat. Attendees of the October retreat will read and provide their recollections of the decisions made.<br /> * The '''Board''' will wordsmith Neil's version of the Illegal Bikes Policy for next meeting.<br /> * '''Anna''' to send Chris information about the Walterdale Bridge Advisory committee and meeting.<br /> ===Committee Terms of Reference===<br /> * '''Micah''' to talk to Alex regarding the Bikeworks ToR.<br /> * '''Paul''' to post Membership ToR on wiki.<br /> * '''Duncan''' to continue working on the Advocacy ToR.<br /> * '''Alex''' to continue working on the Inclusion Committee ToR.<br /> <br /> === Action Items from Older Meetings ===<br /> * '''Alex''' Has the [rental program] info but needs to put it into formal report. Will complete by Dec 1 meeting.<br /> * '''Alex''' will get all MEC grant info from DEREK.<br /> * '''Alex''' Will try new [BikeWorks user] sheets. Review in January.<br /> (No report was available from Alex in December)<br /> * '''Neil''' will draft [[Board Member Job Description|job description]] for January meeting<br /> <br /> == New Business ==<br /> === Should we protest SOPA? ===<br /> * SOPA and the Protect-IP acts are bills working their way through Congress in the United States. They are aimed at shutting down websites facilitating Copyright and Trademark infringement, yet fall outside US jurisdiction. The bills are controversial because it is believed that they will erode the DNS system, which resolves human-readable domain names into IP addresses.<br /> * [http://blog.reddit.com/2012/01/stopped-they-must-be-on-this-all.html reddit] has set January 18, 8am–8pm EST (1300–0100 UTC) as a day of action.<br /> * Does the board want to do a partial or complete black-out of Edmontonbikes.ca on that date? Should we encourage people to contact their Member of Parliament about this issue?<br /> * Questions raised over whether this really is of any concern for the Executive or EBC in general, since we do not actively encourage infringements of such a kind, and that we are not an American website. Motion passed 7-4 however, as the blackout is only for a half-day and members seem to suggest that this will show solidarity with all other persons or groups who believe the internet shall remain 'open &amp; free' of such restrictions.<br /> <br /> ACTION: James will facilitate a complete black-out of Edmontonbikes.ca on Wednesday, January 18th, 2012 from 6am through 6pm MST; in solidarity with reddit. We will NOT encourage people to contact their Member of Parliament.<br /> <br /> === Purview and membership of committees (Micah) ===<br /> <br /> * During the latest Bikeworks committee meeting, questions were raised about a) what decisions should be made at what level (board &gt; committee &gt; BW coordinator) and b) composition of committees i.e. board members : non-board members.<br /> <br /> NORTH LOCATION<br /> <br /> Future/Possible/Probable EBC Bikeworks/SPOKE North Location...<br /> <br /> - The SPOKE program is complicating our own wish for a Bikeworks North Location, even though we support it.<br /> - SPOKE Leader Kris has proposed a Shipping Container as an innovative &amp; edgy home, as befitting a program for persons who may feel out of place in a more traditional community league or school setting.<br /> - Rentable space at 111 Avenue &amp; 93rd Street already seen by at least one board member. Rent will be between<br /> $1500.oo &amp; 1800.oo/ month depending on whether we require additional services, such as snow removal, or not.<br /> All Executive Board members encouraged to review this space for themselves en mass very soon.<br /> - The AB Cycle Building on 118 Ave may still be a possibility but there has been a long wait.<br /> - Bill Rees YMCA also mentioned as 'contender' for future SPOKE space<br /> <br /> UPCOMING EVENT<br /> <br /> *Advocacy Day, February 20 (Family Day) at Metro Cinema (Garneau Theatre)<br /> Featuring Film Vignettes of Cycling &amp; Sustainable Transit from Streetfilms.org<br /> Motion Passed by Micah, Chris 2nd<br /> <br /> === Board Development Workshop===<br /> To be held on January 27 &amp; 28 to be held in Room 134 Telus Centre on U of A Campus. 75% of our Committee must attend.<br /> <br /> == In Camera Session ==<br /> <br /> == Adjournment ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;</div>

Christopher corrigan https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2012&diff=842 2012-01-22T18:15:46Z

<p>Christopher corrigan: /* Approval of Agenda */</p> <hr /> <div>These minutes not yet approved.<br /> == Attendance ==<br /> * Meeting Chair:<br /> * Minute-taker:<br /> * Board attendance:Micah Cooper, Duncan Kinney, Bernadette Blakey, James, Lee Vilinski, Paul Grovenlock, Alex Choby, Chris Corrigan, Neil Carey, Adam Burgess<br /> * Staff attendance:Anna Vesala<br /> * Regrets:Steph Gregorwich<br /> * Absent:Brett<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Time: 6:35 pm<br /> <br /> == Approval of Agenda ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> Paul, Alexandra 2nd<br /> <br /> == Approval of Last Month's Minutes ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> * Approve the [[Board Minutes March 2011]]<br /> * Approve [[Board Minutes June 2011]]<br /> * Approve [[Board Minutes July 2011]] (as amended)<br /> * Approve [[Board Minutes August 2011]]<br /> * Approve [[Board Minutes December 2011]]<br /> James, Kris 2nd<br /> <br /> == Date, Location &amp; Food for Next Meeting ==<br /> February 9th, Room 101 Law Centre, Micah to arrange for food<br /> <br /> == Reports ==<br /> <br /> === President's Report ===<br /> [[President's Report (Month) (Year)|President's Report]]<br /> <br /> -I can do an oral review of what was e-mailled.<br /> <br /> -Discussion of our options regarding the Spoke. (this could be moved to &quot;new business&quot;)<br /> <br /> === Treasurer's Report ===<br /> * Report from December 2010 to be completed by Neil<br /> * There will be a shortfall on The Budget since there is not yet a North Location<br /> * Recommendation to have only One Summer Student for 2012, instead of two, as in 2011<br /> * We (EBC) must 'Watch our Pennies!'<br /> ====Financial Report for November 2011====<br /> The month ran remarkably close to the expected budget, so I don't think there's much to be said about it. The only item that stands out is a substantial negative ($1500) in the cash over/under. This is the first month I've completed a physical cash count since the end of August - numbers between now and then are all from the cash sheet, and the over/under number came from the daily count, usually done by Alex. There had been a substantial positive ($1300) in September, and I suspect that at some point, someone triggered the &quot;move money to safe&quot; function, but didn't actually move any money, resulting in a double count that wasn't caught and corrected until now. I don't think we've been robbed.<br /> <br /> YTD, we're also running quite close to budget. I've rescheduled budget items relating to the North shop. If we do get a north shop going in May, I think we'll be fine, but do keep in mind that if the North shop gets delayed past the summer, we'll finish the year roughly $10k short of our target.<br /> <br /> [[File:November 2011 Financial Report.xls|November Financial Report]]<br /> <br /> ====Items in Mailbox====<br /> 1 - There was a card from Ian's mother, and a $100 cheque included. She said that they're intending to give us some of the money from Ian's estate once it's settled up. I'd appreciate it if someone who knew him better than I could please send a response.<br /> <br /> --&gt; I suggest Bryan; he is not a board member but he was a very good friend of Ian's and is still an EBC volunteer as far as I know. Perhaps he and a board member could collaborate. I wouldn't mind doing this. -Micah<br /> <br /> 2 - There was a mail-in membership renewal who said they tried to renew at the shop, but we wouldn't accept their cheque. The only thing strange about it is that it's from an account with the Christian Credit Union, but I can't see why that would matter. Is there a cheque policy that I don't know about, and if there's not, could Alex please include something in his next volunteer mailout to the effect that we do accept cheques.<br /> <br /> ===Executive Director's Report ===<br /> [[ED Report (Month) (Year)|Executive Director's Report]]<br /> ===BikeWorks Report ===<br /> [[BikeWorks Report (Month) (Year)|BikeWorks Report]]<br /> === Informantion Management Commitee ===<br /> * Has done nothing over the past month.<br /> * James would like to [http://en.wikipedia.org/wiki/Wikipedia:SPLIT split] the existing [[Information Management Committee]] page into sub-pages such as &quot;IMC_Where_information_is_stored&quot;, &quot;IMC_Access_Controls_data_retention&quot;, &quot;IMC_Installed_software_and_configuration&quot;. Needs more thought.<br /> * Would like to expand the scope to include outreach/collaboration with other organizations experiencing similar challenges.<br /> * Would like authorization to use up to 6 hours of staff time and up to $40 for food expenses for a meeting to hash out the updated terms of reference. James will write a draft proposal as a starting point.<br /> ACTION: Request denied. James will hold informal meetings as needed for completeting the Terms Of Reference instead.<br /> <br /> == Current &amp; Completed Business ==<br /> === Action Items from Last Meeting ===<br /> * The '''Board''' is to read the past minutes, identify any omissions or errors, amend as necessary and vote to approve the minutes by December 15, 2011.<br /> * '''Anna''' to speak with Kris Andreychuk about interim options to continue with the Spoke. <br /> * '''Anna''' to take the board off the Chris Chan forwarding. <br /> * '''Duncan''' to ask Chris to email Board-specific emails to the Board. <br /> * '''Neil''' to take old board members off EBC Board mailing list.<br /> * '''Anna''' to ask the Artists in Residence to create this manual. Adam to email Anna a further explanation of what is envisioned.<br /> * '''Anna''' to send the raw data from the August retreat to the board as well as what is remembered from the October retreat. Attendees of the October retreat will read and provide their recollections of the decisions made.<br /> * The '''Board''' will wordsmith Neil's version of the Illegal Bikes Policy for next meeting.<br /> * '''Anna''' to send Chris information about the Walterdale Bridge Advisory committee and meeting.<br /> ===Committee Terms of Reference===<br /> * '''Micah''' to talk to Alex regarding the Bikeworks ToR.<br /> * '''Paul''' to post Membership ToR on wiki.<br /> * '''Duncan''' to continue working on the Advocacy ToR.<br /> * '''Alex''' to continue working on the Inclusion Committee ToR.<br /> <br /> === Action Items from Older Meetings ===<br /> * '''Alex''' Has the [rental program] info but needs to put it into formal report. Will complete by Dec 1 meeting.<br /> * '''Alex''' will get all MEC grant info from DEREK.<br /> * '''Alex''' Will try new [BikeWorks user] sheets. Review in January.<br /> (No report was available from Alex in December)<br /> * '''Neil''' will draft [[Board Member Job Description|job description]] for January meeting<br /> <br /> == New Business ==<br /> === Should we protest SOPA? ===<br /> * SOPA and the Protect-IP acts are bills working their way through Congress in the United States. They are aimed at shutting down websites facilitating Copyright and Trademark infringement, yet fall outside US jurisdiction. The bills are controversial because it is believed that they will erode the DNS system, which resolves human-readable domain names into IP addresses.<br /> * [http://blog.reddit.com/2012/01/stopped-they-must-be-on-this-all.html reddit] has set January 18, 8am–8pm EST (1300–0100 UTC) as a day of action.<br /> * Does the board want to do a partial or complete black-out of Edmontonbikes.ca on that date? Should we encourage people to contact their Member of Parliament about this issue?<br /> * Questions raised over whether this really is of any concern for the Executive or EBC in general, since we do not actively encourage infringements of such a kind, and that we are not an American website. Motion passed 7-4 however, as the blackout is only for a half-day and members seem to suggest that this will show solidarity with all other persons or groups who believe the internet shall remain 'open &amp; free' of such restrictions.<br /> <br /> ACTION: James will facilitate a complete black-out of Edmontonbikes.ca on Wednesday, January 18th, 2012 from 6am through 6pm MST; in solidarity with reddit. We will NOT encourage people to contact their Member of Parliament.<br /> <br /> === Purview and membership of committees (Micah) ===<br /> <br /> * During the latest Bikeworks committee meeting, questions were raised about a) what decisions should be made at what level (board &gt; committee &gt; BW coordinator) and b) composition of committees i.e. board members : non-board members.<br /> <br /> NORTH LOCATION<br /> <br /> Future/Possible/Probable EBC Bikeworks/SPOKE North Location...<br /> <br /> - The SPOKE program is complicating our own wish for a Bikeworks North Location, even though we support it.<br /> - SPOKE Leader Kris has proposed a Shipping Container as an innovative &amp; edgy home, as befitting a program for persons who may feel out of place in a more traditional community league or school setting.<br /> - Rentable space at 111 Avenue &amp; 93rd Street already seen by at least one board member. Rent will be between<br /> $1500.oo &amp; 1800.oo/ month depending on whether we require additional services, such as snow removal, or not.<br /> All Executive Board members encouraged to review this space for themselves en mass very soon.<br /> - The AB Cycle Building on 118 Ave may still be a possibility but there has been a long wait.<br /> - Bill Rees YMCA also mentioned as 'contender' for future SPOKE space<br /> <br /> UPCOMING EVENT<br /> <br /> *Advocacy Day, February 20 (Family Day) at Metro Cinema (Garneau Theatre)<br /> Featuring Film Vignettes of Cycling &amp; Sustainable Transit from Streetfilms.org<br /> Motion Passed by Micah, Chris 2nd<br /> <br /> === Board Development Workshop===<br /> To be held on January 27 &amp; 28 to be held in Room 134 Telus Centre on U of A Campus. 75% of our Committee must attend.<br /> <br /> == In Camera Session ==<br /> <br /> == Adjournment ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;</div>

Christopher corrigan https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2012&diff=841 2012-01-22T18:15:04Z

<p>Christopher corrigan: /* Call to Order */</p> <hr /> <div>These minutes not yet approved.<br /> == Attendance ==<br /> * Meeting Chair:<br /> * Minute-taker:<br /> * Board attendance:Micah Cooper, Duncan Kinney, Bernadette Blakey, James, Lee Vilinski, Paul Grovenlock, Alex Choby, Chris Corrigan, Neil Carey, Adam Burgess<br /> * Staff attendance:Anna Vesala<br /> * Regrets:Steph Gregorwich<br /> * Absent:Brett<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Time: 6:35 pm<br /> <br /> == Approval of Agenda ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> 6:35 pm<br /> <br /> == Approval of Last Month's Minutes ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> * Approve the [[Board Minutes March 2011]]<br /> * Approve [[Board Minutes June 2011]]<br /> * Approve [[Board Minutes July 2011]] (as amended)<br /> * Approve [[Board Minutes August 2011]]<br /> * Approve [[Board Minutes December 2011]]<br /> James, Kris 2nd<br /> <br /> == Date, Location &amp; Food for Next Meeting ==<br /> February 9th, Room 101 Law Centre, Micah to arrange for food<br /> <br /> == Reports ==<br /> <br /> === President's Report ===<br /> [[President's Report (Month) (Year)|President's Report]]<br /> <br /> -I can do an oral review of what was e-mailled.<br /> <br /> -Discussion of our options regarding the Spoke. (this could be moved to &quot;new business&quot;)<br /> <br /> === Treasurer's Report ===<br /> * Report from December 2010 to be completed by Neil<br /> * There will be a shortfall on The Budget since there is not yet a North Location<br /> * Recommendation to have only One Summer Student for 2012, instead of two, as in 2011<br /> * We (EBC) must 'Watch our Pennies!'<br /> ====Financial Report for November 2011====<br /> The month ran remarkably close to the expected budget, so I don't think there's much to be said about it. The only item that stands out is a substantial negative ($1500) in the cash over/under. This is the first month I've completed a physical cash count since the end of August - numbers between now and then are all from the cash sheet, and the over/under number came from the daily count, usually done by Alex. There had been a substantial positive ($1300) in September, and I suspect that at some point, someone triggered the &quot;move money to safe&quot; function, but didn't actually move any money, resulting in a double count that wasn't caught and corrected until now. I don't think we've been robbed.<br /> <br /> YTD, we're also running quite close to budget. I've rescheduled budget items relating to the North shop. If we do get a north shop going in May, I think we'll be fine, but do keep in mind that if the North shop gets delayed past the summer, we'll finish the year roughly $10k short of our target.<br /> <br /> [[File:November 2011 Financial Report.xls|November Financial Report]]<br /> <br /> ====Items in Mailbox====<br /> 1 - There was a card from Ian's mother, and a $100 cheque included. She said that they're intending to give us some of the money from Ian's estate once it's settled up. I'd appreciate it if someone who knew him better than I could please send a response.<br /> <br /> --&gt; I suggest Bryan; he is not a board member but he was a very good friend of Ian's and is still an EBC volunteer as far as I know. Perhaps he and a board member could collaborate. I wouldn't mind doing this. -Micah<br /> <br /> 2 - There was a mail-in membership renewal who said they tried to renew at the shop, but we wouldn't accept their cheque. The only thing strange about it is that it's from an account with the Christian Credit Union, but I can't see why that would matter. Is there a cheque policy that I don't know about, and if there's not, could Alex please include something in his next volunteer mailout to the effect that we do accept cheques.<br /> <br /> ===Executive Director's Report ===<br /> [[ED Report (Month) (Year)|Executive Director's Report]]<br /> ===BikeWorks Report ===<br /> [[BikeWorks Report (Month) (Year)|BikeWorks Report]]<br /> === Informantion Management Commitee ===<br /> * Has done nothing over the past month.<br /> * James would like to [http://en.wikipedia.org/wiki/Wikipedia:SPLIT split] the existing [[Information Management Committee]] page into sub-pages such as &quot;IMC_Where_information_is_stored&quot;, &quot;IMC_Access_Controls_data_retention&quot;, &quot;IMC_Installed_software_and_configuration&quot;. Needs more thought.<br /> * Would like to expand the scope to include outreach/collaboration with other organizations experiencing similar challenges.<br /> * Would like authorization to use up to 6 hours of staff time and up to $40 for food expenses for a meeting to hash out the updated terms of reference. James will write a draft proposal as a starting point.<br /> ACTION: Request denied. James will hold informal meetings as needed for completeting the Terms Of Reference instead.<br /> <br /> == Current &amp; Completed Business ==<br /> === Action Items from Last Meeting ===<br /> * The '''Board''' is to read the past minutes, identify any omissions or errors, amend as necessary and vote to approve the minutes by December 15, 2011.<br /> * '''Anna''' to speak with Kris Andreychuk about interim options to continue with the Spoke. <br /> * '''Anna''' to take the board off the Chris Chan forwarding. <br /> * '''Duncan''' to ask Chris to email Board-specific emails to the Board. <br /> * '''Neil''' to take old board members off EBC Board mailing list.<br /> * '''Anna''' to ask the Artists in Residence to create this manual. Adam to email Anna a further explanation of what is envisioned.<br /> * '''Anna''' to send the raw data from the August retreat to the board as well as what is remembered from the October retreat. Attendees of the October retreat will read and provide their recollections of the decisions made.<br /> * The '''Board''' will wordsmith Neil's version of the Illegal Bikes Policy for next meeting.<br /> * '''Anna''' to send Chris information about the Walterdale Bridge Advisory committee and meeting.<br /> ===Committee Terms of Reference===<br /> * '''Micah''' to talk to Alex regarding the Bikeworks ToR.<br /> * '''Paul''' to post Membership ToR on wiki.<br /> * '''Duncan''' to continue working on the Advocacy ToR.<br /> * '''Alex''' to continue working on the Inclusion Committee ToR.<br /> <br /> === Action Items from Older Meetings ===<br /> * '''Alex''' Has the [rental program] info but needs to put it into formal report. Will complete by Dec 1 meeting.<br /> * '''Alex''' will get all MEC grant info from DEREK.<br /> * '''Alex''' Will try new [BikeWorks user] sheets. Review in January.<br /> (No report was available from Alex in December)<br /> * '''Neil''' will draft [[Board Member Job Description|job description]] for January meeting<br /> <br /> == New Business ==<br /> === Should we protest SOPA? ===<br /> * SOPA and the Protect-IP acts are bills working their way through Congress in the United States. They are aimed at shutting down websites facilitating Copyright and Trademark infringement, yet fall outside US jurisdiction. The bills are controversial because it is believed that they will erode the DNS system, which resolves human-readable domain names into IP addresses.<br /> * [http://blog.reddit.com/2012/01/stopped-they-must-be-on-this-all.html reddit] has set January 18, 8am–8pm EST (1300–0100 UTC) as a day of action.<br /> * Does the board want to do a partial or complete black-out of Edmontonbikes.ca on that date? Should we encourage people to contact their Member of Parliament about this issue?<br /> * Questions raised over whether this really is of any concern for the Executive or EBC in general, since we do not actively encourage infringements of such a kind, and that we are not an American website. Motion passed 7-4 however, as the blackout is only for a half-day and members seem to suggest that this will show solidarity with all other persons or groups who believe the internet shall remain 'open &amp; free' of such restrictions.<br /> <br /> ACTION: James will facilitate a complete black-out of Edmontonbikes.ca on Wednesday, January 18th, 2012 from 6am through 6pm MST; in solidarity with reddit. We will NOT encourage people to contact their Member of Parliament.<br /> <br /> === Purview and membership of committees (Micah) ===<br /> <br /> * During the latest Bikeworks committee meeting, questions were raised about a) what decisions should be made at what level (board &gt; committee &gt; BW coordinator) and b) composition of committees i.e. board members : non-board members.<br /> <br /> NORTH LOCATION<br /> <br /> Future/Possible/Probable EBC Bikeworks/SPOKE North Location...<br /> <br /> - The SPOKE program is complicating our own wish for a Bikeworks North Location, even though we support it.<br /> - SPOKE Leader Kris has proposed a Shipping Container as an innovative &amp; edgy home, as befitting a program for persons who may feel out of place in a more traditional community league or school setting.<br /> - Rentable space at 111 Avenue &amp; 93rd Street already seen by at least one board member. Rent will be between<br /> $1500.oo &amp; 1800.oo/ month depending on whether we require additional services, such as snow removal, or not.<br /> All Executive Board members encouraged to review this space for themselves en mass very soon.<br /> - The AB Cycle Building on 118 Ave may still be a possibility but there has been a long wait.<br /> - Bill Rees YMCA also mentioned as 'contender' for future SPOKE space<br /> <br /> UPCOMING EVENT<br /> <br /> *Advocacy Day, February 20 (Family Day) at Metro Cinema (Garneau Theatre)<br /> Featuring Film Vignettes of Cycling &amp; Sustainable Transit from Streetfilms.org<br /> Motion Passed by Micah, Chris 2nd<br /> <br /> === Board Development Workshop===<br /> To be held on January 27 &amp; 28 to be held in Room 134 Telus Centre on U of A Campus. 75% of our Committee must attend.<br /> <br /> == In Camera Session ==<br /> <br /> == Adjournment ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;</div>

Christopher corrigan https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2012&diff=840 2012-01-22T18:14:44Z

<p>Christopher corrigan: /* Approval of Last Month&#039;s Minutes */</p> <hr /> <div>These minutes not yet approved.<br /> == Attendance ==<br /> * Meeting Chair:<br /> * Minute-taker:<br /> * Board attendance:Micah Cooper, Duncan Kinney, Bernadette Blakey, James, Lee Vilinski, Paul Grovenlock, Alex Choby, Chris Corrigan, Neil Carey, Adam Burgess<br /> * Staff attendance:Anna Vesala<br /> * Regrets:Steph Gregorwich<br /> * Absent:Brett<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Time:<br /> <br /> == Approval of Agenda ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> 6:35 pm<br /> <br /> == Approval of Last Month's Minutes ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> * Approve the [[Board Minutes March 2011]]<br /> * Approve [[Board Minutes June 2011]]<br /> * Approve [[Board Minutes July 2011]] (as amended)<br /> * Approve [[Board Minutes August 2011]]<br /> * Approve [[Board Minutes December 2011]]<br /> James, Kris 2nd<br /> <br /> == Date, Location &amp; Food for Next Meeting ==<br /> February 9th, Room 101 Law Centre, Micah to arrange for food<br /> <br /> == Reports ==<br /> <br /> === President's Report ===<br /> [[President's Report (Month) (Year)|President's Report]]<br /> <br /> -I can do an oral review of what was e-mailled.<br /> <br /> -Discussion of our options regarding the Spoke. (this could be moved to &quot;new business&quot;)<br /> <br /> === Treasurer's Report ===<br /> * Report from December 2010 to be completed by Neil<br /> * There will be a shortfall on The Budget since there is not yet a North Location<br /> * Recommendation to have only One Summer Student for 2012, instead of two, as in 2011<br /> * We (EBC) must 'Watch our Pennies!'<br /> ====Financial Report for November 2011====<br /> The month ran remarkably close to the expected budget, so I don't think there's much to be said about it. The only item that stands out is a substantial negative ($1500) in the cash over/under. This is the first month I've completed a physical cash count since the end of August - numbers between now and then are all from the cash sheet, and the over/under number came from the daily count, usually done by Alex. There had been a substantial positive ($1300) in September, and I suspect that at some point, someone triggered the &quot;move money to safe&quot; function, but didn't actually move any money, resulting in a double count that wasn't caught and corrected until now. I don't think we've been robbed.<br /> <br /> YTD, we're also running quite close to budget. I've rescheduled budget items relating to the North shop. If we do get a north shop going in May, I think we'll be fine, but do keep in mind that if the North shop gets delayed past the summer, we'll finish the year roughly $10k short of our target.<br /> <br /> [[File:November 2011 Financial Report.xls|November Financial Report]]<br /> <br /> ====Items in Mailbox====<br /> 1 - There was a card from Ian's mother, and a $100 cheque included. She said that they're intending to give us some of the money from Ian's estate once it's settled up. I'd appreciate it if someone who knew him better than I could please send a response.<br /> <br /> --&gt; I suggest Bryan; he is not a board member but he was a very good friend of Ian's and is still an EBC volunteer as far as I know. Perhaps he and a board member could collaborate. I wouldn't mind doing this. -Micah<br /> <br /> 2 - There was a mail-in membership renewal who said they tried to renew at the shop, but we wouldn't accept their cheque. The only thing strange about it is that it's from an account with the Christian Credit Union, but I can't see why that would matter. Is there a cheque policy that I don't know about, and if there's not, could Alex please include something in his next volunteer mailout to the effect that we do accept cheques.<br /> <br /> ===Executive Director's Report ===<br /> [[ED Report (Month) (Year)|Executive Director's Report]]<br /> ===BikeWorks Report ===<br /> [[BikeWorks Report (Month) (Year)|BikeWorks Report]]<br /> === Informantion Management Commitee ===<br /> * Has done nothing over the past month.<br /> * James would like to [http://en.wikipedia.org/wiki/Wikipedia:SPLIT split] the existing [[Information Management Committee]] page into sub-pages such as &quot;IMC_Where_information_is_stored&quot;, &quot;IMC_Access_Controls_data_retention&quot;, &quot;IMC_Installed_software_and_configuration&quot;. Needs more thought.<br /> * Would like to expand the scope to include outreach/collaboration with other organizations experiencing similar challenges.<br /> * Would like authorization to use up to 6 hours of staff time and up to $40 for food expenses for a meeting to hash out the updated terms of reference. James will write a draft proposal as a starting point.<br /> ACTION: Request denied. James will hold informal meetings as needed for completeting the Terms Of Reference instead.<br /> <br /> == Current &amp; Completed Business ==<br /> === Action Items from Last Meeting ===<br /> * The '''Board''' is to read the past minutes, identify any omissions or errors, amend as necessary and vote to approve the minutes by December 15, 2011.<br /> * '''Anna''' to speak with Kris Andreychuk about interim options to continue with the Spoke. <br /> * '''Anna''' to take the board off the Chris Chan forwarding. <br /> * '''Duncan''' to ask Chris to email Board-specific emails to the Board. <br /> * '''Neil''' to take old board members off EBC Board mailing list.<br /> * '''Anna''' to ask the Artists in Residence to create this manual. Adam to email Anna a further explanation of what is envisioned.<br /> * '''Anna''' to send the raw data from the August retreat to the board as well as what is remembered from the October retreat. Attendees of the October retreat will read and provide their recollections of the decisions made.<br /> * The '''Board''' will wordsmith Neil's version of the Illegal Bikes Policy for next meeting.<br /> * '''Anna''' to send Chris information about the Walterdale Bridge Advisory committee and meeting.<br /> ===Committee Terms of Reference===<br /> * '''Micah''' to talk to Alex regarding the Bikeworks ToR.<br /> * '''Paul''' to post Membership ToR on wiki.<br /> * '''Duncan''' to continue working on the Advocacy ToR.<br /> * '''Alex''' to continue working on the Inclusion Committee ToR.<br /> <br /> === Action Items from Older Meetings ===<br /> * '''Alex''' Has the [rental program] info but needs to put it into formal report. Will complete by Dec 1 meeting.<br /> * '''Alex''' will get all MEC grant info from DEREK.<br /> * '''Alex''' Will try new [BikeWorks user] sheets. Review in January.<br /> (No report was available from Alex in December)<br /> * '''Neil''' will draft [[Board Member Job Description|job description]] for January meeting<br /> <br /> == New Business ==<br /> === Should we protest SOPA? ===<br /> * SOPA and the Protect-IP acts are bills working their way through Congress in the United States. They are aimed at shutting down websites facilitating Copyright and Trademark infringement, yet fall outside US jurisdiction. The bills are controversial because it is believed that they will erode the DNS system, which resolves human-readable domain names into IP addresses.<br /> * [http://blog.reddit.com/2012/01/stopped-they-must-be-on-this-all.html reddit] has set January 18, 8am–8pm EST (1300–0100 UTC) as a day of action.<br /> * Does the board want to do a partial or complete black-out of Edmontonbikes.ca on that date? Should we encourage people to contact their Member of Parliament about this issue?<br /> * Questions raised over whether this really is of any concern for the Executive or EBC in general, since we do not actively encourage infringements of such a kind, and that we are not an American website. Motion passed 7-4 however, as the blackout is only for a half-day and members seem to suggest that this will show solidarity with all other persons or groups who believe the internet shall remain 'open &amp; free' of such restrictions.<br /> <br /> ACTION: James will facilitate a complete black-out of Edmontonbikes.ca on Wednesday, January 18th, 2012 from 6am through 6pm MST; in solidarity with reddit. We will NOT encourage people to contact their Member of Parliament.<br /> <br /> === Purview and membership of committees (Micah) ===<br /> <br /> * During the latest Bikeworks committee meeting, questions were raised about a) what decisions should be made at what level (board &gt; committee &gt; BW coordinator) and b) composition of committees i.e. board members : non-board members.<br /> <br /> NORTH LOCATION<br /> <br /> Future/Possible/Probable EBC Bikeworks/SPOKE North Location...<br /> <br /> - The SPOKE program is complicating our own wish for a Bikeworks North Location, even though we support it.<br /> - SPOKE Leader Kris has proposed a Shipping Container as an innovative &amp; edgy home, as befitting a program for persons who may feel out of place in a more traditional community league or school setting.<br /> - Rentable space at 111 Avenue &amp; 93rd Street already seen by at least one board member. Rent will be between<br /> $1500.oo &amp; 1800.oo/ month depending on whether we require additional services, such as snow removal, or not.<br /> All Executive Board members encouraged to review this space for themselves en mass very soon.<br /> - The AB Cycle Building on 118 Ave may still be a possibility but there has been a long wait.<br /> - Bill Rees YMCA also mentioned as 'contender' for future SPOKE space<br /> <br /> UPCOMING EVENT<br /> <br /> *Advocacy Day, February 20 (Family Day) at Metro Cinema (Garneau Theatre)<br /> Featuring Film Vignettes of Cycling &amp; Sustainable Transit from Streetfilms.org<br /> Motion Passed by Micah, Chris 2nd<br /> <br /> === Board Development Workshop===<br /> To be held on January 27 &amp; 28 to be held in Room 134 Telus Centre on U of A Campus. 75% of our Committee must attend.<br /> <br /> == In Camera Session ==<br /> <br /> == Adjournment ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;</div>

Christopher corrigan https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2012&diff=839 2012-01-22T18:12:54Z

<p>Christopher corrigan: /* Treasurer&#039;s Report */</p> <hr /> <div>These minutes not yet approved.<br /> == Attendance ==<br /> * Meeting Chair:<br /> * Minute-taker:<br /> * Board attendance:Micah Cooper, Duncan Kinney, Bernadette Blakey, James, Lee Vilinski, Paul Grovenlock, Alex Choby, Chris Corrigan, Neil Carey, Adam Burgess<br /> * Staff attendance:Anna Vesala<br /> * Regrets:Steph Gregorwich<br /> * Absent:Brett<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Time:<br /> <br /> == Approval of Agenda ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> 6:35 pm<br /> <br /> == Approval of Last Month's Minutes ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> * Approve the [[Board Minutes March 2011]]<br /> * Approve [[Board Minutes June 2011]]<br /> * Approve [[Board Minutes July 2011]] (as amended)<br /> * Approve [[Board Minutes August 2011]]<br /> * Approve [[Board Minutes December 2011]]<br /> <br /> == Date, Location &amp; Food for Next Meeting ==<br /> February 9th, Room 101 Law Centre, Micah to arrange for food<br /> <br /> == Reports ==<br /> <br /> === President's Report ===<br /> [[President's Report (Month) (Year)|President's Report]]<br /> <br /> -I can do an oral review of what was e-mailled.<br /> <br /> -Discussion of our options regarding the Spoke. (this could be moved to &quot;new business&quot;)<br /> <br /> === Treasurer's Report ===<br /> * Report from December 2010 to be completed by Neil<br /> * There will be a shortfall on The Budget since there is not yet a North Location<br /> * Recommendation to have only One Summer Student for 2012, instead of two, as in 2011<br /> * We (EBC) must 'Watch our Pennies!'<br /> ====Financial Report for November 2011====<br /> The month ran remarkably close to the expected budget, so I don't think there's much to be said about it. The only item that stands out is a substantial negative ($1500) in the cash over/under. This is the first month I've completed a physical cash count since the end of August - numbers between now and then are all from the cash sheet, and the over/under number came from the daily count, usually done by Alex. There had been a substantial positive ($1300) in September, and I suspect that at some point, someone triggered the &quot;move money to safe&quot; function, but didn't actually move any money, resulting in a double count that wasn't caught and corrected until now. I don't think we've been robbed.<br /> <br /> YTD, we're also running quite close to budget. I've rescheduled budget items relating to the North shop. If we do get a north shop going in May, I think we'll be fine, but do keep in mind that if the North shop gets delayed past the summer, we'll finish the year roughly $10k short of our target.<br /> <br /> [[File:November 2011 Financial Report.xls|November Financial Report]]<br /> <br /> ====Items in Mailbox====<br /> 1 - There was a card from Ian's mother, and a $100 cheque included. She said that they're intending to give us some of the money from Ian's estate once it's settled up. I'd appreciate it if someone who knew him better than I could please send a response.<br /> <br /> --&gt; I suggest Bryan; he is not a board member but he was a very good friend of Ian's and is still an EBC volunteer as far as I know. Perhaps he and a board member could collaborate. I wouldn't mind doing this. -Micah<br /> <br /> 2 - There was a mail-in membership renewal who said they tried to renew at the shop, but we wouldn't accept their cheque. The only thing strange about it is that it's from an account with the Christian Credit Union, but I can't see why that would matter. Is there a cheque policy that I don't know about, and if there's not, could Alex please include something in his next volunteer mailout to the effect that we do accept cheques.<br /> <br /> ===Executive Director's Report ===<br /> [[ED Report (Month) (Year)|Executive Director's Report]]<br /> ===BikeWorks Report ===<br /> [[BikeWorks Report (Month) (Year)|BikeWorks Report]]<br /> === Informantion Management Commitee ===<br /> * Has done nothing over the past month.<br /> * James would like to [http://en.wikipedia.org/wiki/Wikipedia:SPLIT split] the existing [[Information Management Committee]] page into sub-pages such as &quot;IMC_Where_information_is_stored&quot;, &quot;IMC_Access_Controls_data_retention&quot;, &quot;IMC_Installed_software_and_configuration&quot;. Needs more thought.<br /> * Would like to expand the scope to include outreach/collaboration with other organizations experiencing similar challenges.<br /> * Would like authorization to use up to 6 hours of staff time and up to $40 for food expenses for a meeting to hash out the updated terms of reference. James will write a draft proposal as a starting point.<br /> ACTION: Request denied. James will hold informal meetings as needed for completeting the Terms Of Reference instead.<br /> <br /> == Current &amp; Completed Business ==<br /> === Action Items from Last Meeting ===<br /> * The '''Board''' is to read the past minutes, identify any omissions or errors, amend as necessary and vote to approve the minutes by December 15, 2011.<br /> * '''Anna''' to speak with Kris Andreychuk about interim options to continue with the Spoke. <br /> * '''Anna''' to take the board off the Chris Chan forwarding. <br /> * '''Duncan''' to ask Chris to email Board-specific emails to the Board. <br /> * '''Neil''' to take old board members off EBC Board mailing list.<br /> * '''Anna''' to ask the Artists in Residence to create this manual. Adam to email Anna a further explanation of what is envisioned.<br /> * '''Anna''' to send the raw data from the August retreat to the board as well as what is remembered from the October retreat. Attendees of the October retreat will read and provide their recollections of the decisions made.<br /> * The '''Board''' will wordsmith Neil's version of the Illegal Bikes Policy for next meeting.<br /> * '''Anna''' to send Chris information about the Walterdale Bridge Advisory committee and meeting.<br /> ===Committee Terms of Reference===<br /> * '''Micah''' to talk to Alex regarding the Bikeworks ToR.<br /> * '''Paul''' to post Membership ToR on wiki.<br /> * '''Duncan''' to continue working on the Advocacy ToR.<br /> * '''Alex''' to continue working on the Inclusion Committee ToR.<br /> <br /> === Action Items from Older Meetings ===<br /> * '''Alex''' Has the [rental program] info but needs to put it into formal report. Will complete by Dec 1 meeting.<br /> * '''Alex''' will get all MEC grant info from DEREK.<br /> * '''Alex''' Will try new [BikeWorks user] sheets. Review in January.<br /> (No report was available from Alex in December)<br /> * '''Neil''' will draft [[Board Member Job Description|job description]] for January meeting<br /> <br /> == New Business ==<br /> === Should we protest SOPA? ===<br /> * SOPA and the Protect-IP acts are bills working their way through Congress in the United States. They are aimed at shutting down websites facilitating Copyright and Trademark infringement, yet fall outside US jurisdiction. The bills are controversial because it is believed that they will erode the DNS system, which resolves human-readable domain names into IP addresses.<br /> * [http://blog.reddit.com/2012/01/stopped-they-must-be-on-this-all.html reddit] has set January 18, 8am–8pm EST (1300–0100 UTC) as a day of action.<br /> * Does the board want to do a partial or complete black-out of Edmontonbikes.ca on that date? Should we encourage people to contact their Member of Parliament about this issue?<br /> * Questions raised over whether this really is of any concern for the Executive or EBC in general, since we do not actively encourage infringements of such a kind, and that we are not an American website. Motion passed 7-4 however, as the blackout is only for a half-day and members seem to suggest that this will show solidarity with all other persons or groups who believe the internet shall remain 'open &amp; free' of such restrictions.<br /> <br /> ACTION: James will facilitate a complete black-out of Edmontonbikes.ca on Wednesday, January 18th, 2012 from 6am through 6pm MST; in solidarity with reddit. We will NOT encourage people to contact their Member of Parliament.<br /> <br /> === Purview and membership of committees (Micah) ===<br /> <br /> * During the latest Bikeworks committee meeting, questions were raised about a) what decisions should be made at what level (board &gt; committee &gt; BW coordinator) and b) composition of committees i.e. board members : non-board members.<br /> <br /> NORTH LOCATION<br /> <br /> Future/Possible/Probable EBC Bikeworks/SPOKE North Location...<br /> <br /> - The SPOKE program is complicating our own wish for a Bikeworks North Location, even though we support it.<br /> - SPOKE Leader Kris has proposed a Shipping Container as an innovative &amp; edgy home, as befitting a program for persons who may feel out of place in a more traditional community league or school setting.<br /> - Rentable space at 111 Avenue &amp; 93rd Street already seen by at least one board member. Rent will be between<br /> $1500.oo &amp; 1800.oo/ month depending on whether we require additional services, such as snow removal, or not.<br /> All Executive Board members encouraged to review this space for themselves en mass very soon.<br /> - The AB Cycle Building on 118 Ave may still be a possibility but there has been a long wait.<br /> - Bill Rees YMCA also mentioned as 'contender' for future SPOKE space<br /> <br /> UPCOMING EVENT<br /> <br /> *Advocacy Day, February 20 (Family Day) at Metro Cinema (Garneau Theatre)<br /> Featuring Film Vignettes of Cycling &amp; Sustainable Transit from Streetfilms.org<br /> Motion Passed by Micah, Chris 2nd<br /> <br /> === Board Development Workshop===<br /> To be held on January 27 &amp; 28 to be held in Room 134 Telus Centre on U of A Campus. 75% of our Committee must attend.<br /> <br /> == In Camera Session ==<br /> <br /> == Adjournment ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;</div>

Christopher corrigan https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2012&diff=838 2012-01-22T18:11:33Z

<p>Christopher corrigan: /* Should we protest SOPA? */</p> <hr /> <div>These minutes not yet approved.<br /> == Attendance ==<br /> * Meeting Chair:<br /> * Minute-taker:<br /> * Board attendance:Micah Cooper, Duncan Kinney, Bernadette Blakey, James, Lee Vilinski, Paul Grovenlock, Alex Choby, Chris Corrigan, Neil Carey, Adam Burgess<br /> * Staff attendance:Anna Vesala<br /> * Regrets:Steph Gregorwich<br /> * Absent:Brett<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Time:<br /> <br /> == Approval of Agenda ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> 6:35 pm<br /> <br /> == Approval of Last Month's Minutes ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> * Approve the [[Board Minutes March 2011]]<br /> * Approve [[Board Minutes June 2011]]<br /> * Approve [[Board Minutes July 2011]] (as amended)<br /> * Approve [[Board Minutes August 2011]]<br /> * Approve [[Board Minutes December 2011]]<br /> <br /> == Date, Location &amp; Food for Next Meeting ==<br /> February 9th, Room 101 Law Centre, Micah to arrange for food<br /> <br /> == Reports ==<br /> <br /> === President's Report ===<br /> [[President's Report (Month) (Year)|President's Report]]<br /> <br /> -I can do an oral review of what was e-mailled.<br /> <br /> -Discussion of our options regarding the Spoke. (this could be moved to &quot;new business&quot;)<br /> <br /> === Treasurer's Report ===<br /> ====Financial Report for November 2011====<br /> The month ran remarkably close to the expected budget, so I don't think there's much to be said about it. The only item that stands out is a substantial negative ($1500) in the cash over/under. This is the first month I've completed a physical cash count since the end of August - numbers between now and then are all from the cash sheet, and the over/under number came from the daily count, usually done by Alex. There had been a substantial positive ($1300) in September, and I suspect that at some point, someone triggered the &quot;move money to safe&quot; function, but didn't actually move any money, resulting in a double count that wasn't caught and corrected until now. I don't think we've been robbed.<br /> <br /> YTD, we're also running quite close to budget. I've rescheduled budget items relating to the North shop. If we do get a north shop going in May, I think we'll be fine, but do keep in mind that if the North shop gets delayed past the summer, we'll finish the year roughly $10k short of our target.<br /> <br /> [[File:November 2011 Financial Report.xls|November Financial Report]]<br /> <br /> ====Items in Mailbox====<br /> 1 - There was a card from Ian's mother, and a $100 cheque included. She said that they're intending to give us some of the money from Ian's estate once it's settled up. I'd appreciate it if someone who knew him better than I could please send a response.<br /> <br /> --&gt; I suggest Bryan; he is not a board member but he was a very good friend of Ian's and is still an EBC volunteer as far as I know. Perhaps he and a board member could collaborate. I wouldn't mind doing this. -Micah<br /> <br /> 2 - There was a mail-in membership renewal who said they tried to renew at the shop, but we wouldn't accept their cheque. The only thing strange about it is that it's from an account with the Christian Credit Union, but I can't see why that would matter. Is there a cheque policy that I don't know about, and if there's not, could Alex please include something in his next volunteer mailout to the effect that we do accept cheques.<br /> <br /> ===Executive Director's Report ===<br /> [[ED Report (Month) (Year)|Executive Director's Report]]<br /> ===BikeWorks Report ===<br /> [[BikeWorks Report (Month) (Year)|BikeWorks Report]]<br /> === Informantion Management Commitee ===<br /> * Has done nothing over the past month.<br /> * James would like to [http://en.wikipedia.org/wiki/Wikipedia:SPLIT split] the existing [[Information Management Committee]] page into sub-pages such as &quot;IMC_Where_information_is_stored&quot;, &quot;IMC_Access_Controls_data_retention&quot;, &quot;IMC_Installed_software_and_configuration&quot;. Needs more thought.<br /> * Would like to expand the scope to include outreach/collaboration with other organizations experiencing similar challenges.<br /> * Would like authorization to use up to 6 hours of staff time and up to $40 for food expenses for a meeting to hash out the updated terms of reference. James will write a draft proposal as a starting point.<br /> ACTION: Request denied. James will hold informal meetings as needed for completeting the Terms Of Reference instead.<br /> <br /> == Current &amp; Completed Business ==<br /> === Action Items from Last Meeting ===<br /> * The '''Board''' is to read the past minutes, identify any omissions or errors, amend as necessary and vote to approve the minutes by December 15, 2011.<br /> * '''Anna''' to speak with Kris Andreychuk about interim options to continue with the Spoke. <br /> * '''Anna''' to take the board off the Chris Chan forwarding. <br /> * '''Duncan''' to ask Chris to email Board-specific emails to the Board. <br /> * '''Neil''' to take old board members off EBC Board mailing list.<br /> * '''Anna''' to ask the Artists in Residence to create this manual. Adam to email Anna a further explanation of what is envisioned.<br /> * '''Anna''' to send the raw data from the August retreat to the board as well as what is remembered from the October retreat. Attendees of the October retreat will read and provide their recollections of the decisions made.<br /> * The '''Board''' will wordsmith Neil's version of the Illegal Bikes Policy for next meeting.<br /> * '''Anna''' to send Chris information about the Walterdale Bridge Advisory committee and meeting.<br /> ===Committee Terms of Reference===<br /> * '''Micah''' to talk to Alex regarding the Bikeworks ToR.<br /> * '''Paul''' to post Membership ToR on wiki.<br /> * '''Duncan''' to continue working on the Advocacy ToR.<br /> * '''Alex''' to continue working on the Inclusion Committee ToR.<br /> <br /> === Action Items from Older Meetings ===<br /> * '''Alex''' Has the [rental program] info but needs to put it into formal report. Will complete by Dec 1 meeting.<br /> * '''Alex''' will get all MEC grant info from DEREK.<br /> * '''Alex''' Will try new [BikeWorks user] sheets. Review in January.<br /> (No report was available from Alex in December)<br /> * '''Neil''' will draft [[Board Member Job Description|job description]] for January meeting<br /> <br /> == New Business ==<br /> === Should we protest SOPA? ===<br /> * SOPA and the Protect-IP acts are bills working their way through Congress in the United States. They are aimed at shutting down websites facilitating Copyright and Trademark infringement, yet fall outside US jurisdiction. The bills are controversial because it is believed that they will erode the DNS system, which resolves human-readable domain names into IP addresses.<br /> * [http://blog.reddit.com/2012/01/stopped-they-must-be-on-this-all.html reddit] has set January 18, 8am–8pm EST (1300–0100 UTC) as a day of action.<br /> * Does the board want to do a partial or complete black-out of Edmontonbikes.ca on that date? Should we encourage people to contact their Member of Parliament about this issue?<br /> * Questions raised over whether this really is of any concern for the Executive or EBC in general, since we do not actively encourage infringements of such a kind, and that we are not an American website. Motion passed 7-4 however, as the blackout is only for a half-day and members seem to suggest that this will show solidarity with all other persons or groups who believe the internet shall remain 'open &amp; free' of such restrictions.<br /> <br /> ACTION: James will facilitate a complete black-out of Edmontonbikes.ca on Wednesday, January 18th, 2012 from 6am through 6pm MST; in solidarity with reddit. We will NOT encourage people to contact their Member of Parliament.<br /> <br /> === Purview and membership of committees (Micah) ===<br /> <br /> * During the latest Bikeworks committee meeting, questions were raised about a) what decisions should be made at what level (board &gt; committee &gt; BW coordinator) and b) composition of committees i.e. board members : non-board members.<br /> <br /> NORTH LOCATION<br /> <br /> Future/Possible/Probable EBC Bikeworks/SPOKE North Location...<br /> <br /> - The SPOKE program is complicating our own wish for a Bikeworks North Location, even though we support it.<br /> - SPOKE Leader Kris has proposed a Shipping Container as an innovative &amp; edgy home, as befitting a program for persons who may feel out of place in a more traditional community league or school setting.<br /> - Rentable space at 111 Avenue &amp; 93rd Street already seen by at least one board member. Rent will be between<br /> $1500.oo &amp; 1800.oo/ month depending on whether we require additional services, such as snow removal, or not.<br /> All Executive Board members encouraged to review this space for themselves en mass very soon.<br /> - The AB Cycle Building on 118 Ave may still be a possibility but there has been a long wait.<br /> - Bill Rees YMCA also mentioned as 'contender' for future SPOKE space<br /> <br /> UPCOMING EVENT<br /> <br /> *Advocacy Day, February 20 (Family Day) at Metro Cinema (Garneau Theatre)<br /> Featuring Film Vignettes of Cycling &amp; Sustainable Transit from Streetfilms.org<br /> Motion Passed by Micah, Chris 2nd<br /> <br /> === Board Development Workshop===<br /> To be held on January 27 &amp; 28 to be held in Room 134 Telus Centre on U of A Campus. 75% of our Committee must attend.<br /> <br /> == In Camera Session ==<br /> <br /> == Adjournment ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;</div>

Christopher corrigan https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2012&diff=837 2012-01-22T18:10:09Z

<p>Christopher corrigan: /* Purview and membership of committees (Micah) */</p> <hr /> <div>These minutes not yet approved.<br /> == Attendance ==<br /> * Meeting Chair:<br /> * Minute-taker:<br /> * Board attendance:Micah Cooper, Duncan Kinney, Bernadette Blakey, James, Lee Vilinski, Paul Grovenlock, Alex Choby, Chris Corrigan, Neil Carey, Adam Burgess<br /> * Staff attendance:Anna Vesala<br /> * Regrets:Steph Gregorwich<br /> * Absent:Brett<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Time:<br /> <br /> == Approval of Agenda ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> 6:35 pm<br /> <br /> == Approval of Last Month's Minutes ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> * Approve the [[Board Minutes March 2011]]<br /> * Approve [[Board Minutes June 2011]]<br /> * Approve [[Board Minutes July 2011]] (as amended)<br /> * Approve [[Board Minutes August 2011]]<br /> * Approve [[Board Minutes December 2011]]<br /> <br /> == Date, Location &amp; Food for Next Meeting ==<br /> February 9th, Room 101 Law Centre, Micah to arrange for food<br /> <br /> == Reports ==<br /> <br /> === President's Report ===<br /> [[President's Report (Month) (Year)|President's Report]]<br /> <br /> -I can do an oral review of what was e-mailled.<br /> <br /> -Discussion of our options regarding the Spoke. (this could be moved to &quot;new business&quot;)<br /> <br /> === Treasurer's Report ===<br /> ====Financial Report for November 2011====<br /> The month ran remarkably close to the expected budget, so I don't think there's much to be said about it. The only item that stands out is a substantial negative ($1500) in the cash over/under. This is the first month I've completed a physical cash count since the end of August - numbers between now and then are all from the cash sheet, and the over/under number came from the daily count, usually done by Alex. There had been a substantial positive ($1300) in September, and I suspect that at some point, someone triggered the &quot;move money to safe&quot; function, but didn't actually move any money, resulting in a double count that wasn't caught and corrected until now. I don't think we've been robbed.<br /> <br /> YTD, we're also running quite close to budget. I've rescheduled budget items relating to the North shop. If we do get a north shop going in May, I think we'll be fine, but do keep in mind that if the North shop gets delayed past the summer, we'll finish the year roughly $10k short of our target.<br /> <br /> [[File:November 2011 Financial Report.xls|November Financial Report]]<br /> <br /> ====Items in Mailbox====<br /> 1 - There was a card from Ian's mother, and a $100 cheque included. She said that they're intending to give us some of the money from Ian's estate once it's settled up. I'd appreciate it if someone who knew him better than I could please send a response.<br /> <br /> --&gt; I suggest Bryan; he is not a board member but he was a very good friend of Ian's and is still an EBC volunteer as far as I know. Perhaps he and a board member could collaborate. I wouldn't mind doing this. -Micah<br /> <br /> 2 - There was a mail-in membership renewal who said they tried to renew at the shop, but we wouldn't accept their cheque. The only thing strange about it is that it's from an account with the Christian Credit Union, but I can't see why that would matter. Is there a cheque policy that I don't know about, and if there's not, could Alex please include something in his next volunteer mailout to the effect that we do accept cheques.<br /> <br /> ===Executive Director's Report ===<br /> [[ED Report (Month) (Year)|Executive Director's Report]]<br /> ===BikeWorks Report ===<br /> [[BikeWorks Report (Month) (Year)|BikeWorks Report]]<br /> === Informantion Management Commitee ===<br /> * Has done nothing over the past month.<br /> * James would like to [http://en.wikipedia.org/wiki/Wikipedia:SPLIT split] the existing [[Information Management Committee]] page into sub-pages such as &quot;IMC_Where_information_is_stored&quot;, &quot;IMC_Access_Controls_data_retention&quot;, &quot;IMC_Installed_software_and_configuration&quot;. Needs more thought.<br /> * Would like to expand the scope to include outreach/collaboration with other organizations experiencing similar challenges.<br /> * Would like authorization to use up to 6 hours of staff time and up to $40 for food expenses for a meeting to hash out the updated terms of reference. James will write a draft proposal as a starting point.<br /> ACTION: Request denied. James will hold informal meetings as needed for completeting the Terms Of Reference instead.<br /> <br /> == Current &amp; Completed Business ==<br /> === Action Items from Last Meeting ===<br /> * The '''Board''' is to read the past minutes, identify any omissions or errors, amend as necessary and vote to approve the minutes by December 15, 2011.<br /> * '''Anna''' to speak with Kris Andreychuk about interim options to continue with the Spoke. <br /> * '''Anna''' to take the board off the Chris Chan forwarding. <br /> * '''Duncan''' to ask Chris to email Board-specific emails to the Board. <br /> * '''Neil''' to take old board members off EBC Board mailing list.<br /> * '''Anna''' to ask the Artists in Residence to create this manual. Adam to email Anna a further explanation of what is envisioned.<br /> * '''Anna''' to send the raw data from the August retreat to the board as well as what is remembered from the October retreat. Attendees of the October retreat will read and provide their recollections of the decisions made.<br /> * The '''Board''' will wordsmith Neil's version of the Illegal Bikes Policy for next meeting.<br /> * '''Anna''' to send Chris information about the Walterdale Bridge Advisory committee and meeting.<br /> ===Committee Terms of Reference===<br /> * '''Micah''' to talk to Alex regarding the Bikeworks ToR.<br /> * '''Paul''' to post Membership ToR on wiki.<br /> * '''Duncan''' to continue working on the Advocacy ToR.<br /> * '''Alex''' to continue working on the Inclusion Committee ToR.<br /> <br /> === Action Items from Older Meetings ===<br /> * '''Alex''' Has the [rental program] info but needs to put it into formal report. Will complete by Dec 1 meeting.<br /> * '''Alex''' will get all MEC grant info from DEREK.<br /> * '''Alex''' Will try new [BikeWorks user] sheets. Review in January.<br /> (No report was available from Alex in December)<br /> * '''Neil''' will draft [[Board Member Job Description|job description]] for January meeting<br /> <br /> == New Business ==<br /> === Should we protest SOPA? ===<br /> * SOPA and the Protect-IP acts are bills working their way through Congress in the United States. They are aimed at shutting down websites facilitating Copyright and Trademark infringement, yet fall outside US jurisdiction. The bills are controversial because it is believed that they will erode the DNS system, which resolves human-readable domain names into IP addresses.<br /> * [http://blog.reddit.com/2012/01/stopped-they-must-be-on-this-all.html reddit] has set January 18, 8am–8pm EST (1300–0100 UTC) as a day of action.<br /> * Does the board want to do a partial or complete black-out of Edmontonbikes.ca on that date? Should we encourage people to contact their Member of Parliament about this issue?<br /> ACTION: James will facilitate a complete black-out of Edmontonbikes.ca on Wednesday, January 18th, 2012 from 6am through 6pm MST; in solidarity with reddit. We will NOT encourage people to contact their Member of Parliament.<br /> <br /> === Purview and membership of committees (Micah) ===<br /> <br /> * During the latest Bikeworks committee meeting, questions were raised about a) what decisions should be made at what level (board &gt; committee &gt; BW coordinator) and b) composition of committees i.e. board members : non-board members.<br /> <br /> NORTH LOCATION<br /> <br /> Future/Possible/Probable EBC Bikeworks/SPOKE North Location...<br /> <br /> - The SPOKE program is complicating our own wish for a Bikeworks North Location, even though we support it.<br /> - SPOKE Leader Kris has proposed a Shipping Container as an innovative &amp; edgy home, as befitting a program for persons who may feel out of place in a more traditional community league or school setting.<br /> - Rentable space at 111 Avenue &amp; 93rd Street already seen by at least one board member. Rent will be between<br /> $1500.oo &amp; 1800.oo/ month depending on whether we require additional services, such as snow removal, or not.<br /> All Executive Board members encouraged to review this space for themselves en mass very soon.<br /> - The AB Cycle Building on 118 Ave may still be a possibility but there has been a long wait.<br /> - Bill Rees YMCA also mentioned as 'contender' for future SPOKE space<br /> <br /> UPCOMING EVENT<br /> <br /> *Advocacy Day, February 20 (Family Day) at Metro Cinema (Garneau Theatre)<br /> Featuring Film Vignettes of Cycling &amp; Sustainable Transit from Streetfilms.org<br /> Motion Passed by Micah, Chris 2nd<br /> <br /> === Board Development Workshop===<br /> To be held on January 27 &amp; 28 to be held in Room 134 Telus Centre on U of A Campus. 75% of our Committee must attend.<br /> <br /> == In Camera Session ==<br /> <br /> == Adjournment ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;</div>

Christopher corrigan https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2012&diff=836 2012-01-22T18:08:49Z

<p>Christopher corrigan: /* Purview and membership of committees (Micah) */</p> <hr /> <div>These minutes not yet approved.<br /> == Attendance ==<br /> * Meeting Chair:<br /> * Minute-taker:<br /> * Board attendance:Micah Cooper, Duncan Kinney, Bernadette Blakey, James, Lee Vilinski, Paul Grovenlock, Alex Choby, Chris Corrigan, Neil Carey, Adam Burgess<br /> * Staff attendance:Anna Vesala<br /> * Regrets:Steph Gregorwich<br /> * Absent:Brett<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Time:<br /> <br /> == Approval of Agenda ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> 6:35 pm<br /> <br /> == Approval of Last Month's Minutes ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> * Approve the [[Board Minutes March 2011]]<br /> * Approve [[Board Minutes June 2011]]<br /> * Approve [[Board Minutes July 2011]] (as amended)<br /> * Approve [[Board Minutes August 2011]]<br /> * Approve [[Board Minutes December 2011]]<br /> <br /> == Date, Location &amp; Food for Next Meeting ==<br /> February 9th, Room 101 Law Centre, Micah to arrange for food<br /> <br /> == Reports ==<br /> <br /> === President's Report ===<br /> [[President's Report (Month) (Year)|President's Report]]<br /> <br /> -I can do an oral review of what was e-mailled.<br /> <br /> -Discussion of our options regarding the Spoke. (this could be moved to &quot;new business&quot;)<br /> <br /> === Treasurer's Report ===<br /> ====Financial Report for November 2011====<br /> The month ran remarkably close to the expected budget, so I don't think there's much to be said about it. The only item that stands out is a substantial negative ($1500) in the cash over/under. This is the first month I've completed a physical cash count since the end of August - numbers between now and then are all from the cash sheet, and the over/under number came from the daily count, usually done by Alex. There had been a substantial positive ($1300) in September, and I suspect that at some point, someone triggered the &quot;move money to safe&quot; function, but didn't actually move any money, resulting in a double count that wasn't caught and corrected until now. I don't think we've been robbed.<br /> <br /> YTD, we're also running quite close to budget. I've rescheduled budget items relating to the North shop. If we do get a north shop going in May, I think we'll be fine, but do keep in mind that if the North shop gets delayed past the summer, we'll finish the year roughly $10k short of our target.<br /> <br /> [[File:November 2011 Financial Report.xls|November Financial Report]]<br /> <br /> ====Items in Mailbox====<br /> 1 - There was a card from Ian's mother, and a $100 cheque included. She said that they're intending to give us some of the money from Ian's estate once it's settled up. I'd appreciate it if someone who knew him better than I could please send a response.<br /> <br /> --&gt; I suggest Bryan; he is not a board member but he was a very good friend of Ian's and is still an EBC volunteer as far as I know. Perhaps he and a board member could collaborate. I wouldn't mind doing this. -Micah<br /> <br /> 2 - There was a mail-in membership renewal who said they tried to renew at the shop, but we wouldn't accept their cheque. The only thing strange about it is that it's from an account with the Christian Credit Union, but I can't see why that would matter. Is there a cheque policy that I don't know about, and if there's not, could Alex please include something in his next volunteer mailout to the effect that we do accept cheques.<br /> <br /> ===Executive Director's Report ===<br /> [[ED Report (Month) (Year)|Executive Director's Report]]<br /> ===BikeWorks Report ===<br /> [[BikeWorks Report (Month) (Year)|BikeWorks Report]]<br /> === Informantion Management Commitee ===<br /> * Has done nothing over the past month.<br /> * James would like to [http://en.wikipedia.org/wiki/Wikipedia:SPLIT split] the existing [[Information Management Committee]] page into sub-pages such as &quot;IMC_Where_information_is_stored&quot;, &quot;IMC_Access_Controls_data_retention&quot;, &quot;IMC_Installed_software_and_configuration&quot;. Needs more thought.<br /> * Would like to expand the scope to include outreach/collaboration with other organizations experiencing similar challenges.<br /> * Would like authorization to use up to 6 hours of staff time and up to $40 for food expenses for a meeting to hash out the updated terms of reference. James will write a draft proposal as a starting point.<br /> ACTION: Request denied. James will hold informal meetings as needed for completeting the Terms Of Reference instead.<br /> <br /> == Current &amp; Completed Business ==<br /> === Action Items from Last Meeting ===<br /> * The '''Board''' is to read the past minutes, identify any omissions or errors, amend as necessary and vote to approve the minutes by December 15, 2011.<br /> * '''Anna''' to speak with Kris Andreychuk about interim options to continue with the Spoke. <br /> * '''Anna''' to take the board off the Chris Chan forwarding. <br /> * '''Duncan''' to ask Chris to email Board-specific emails to the Board. <br /> * '''Neil''' to take old board members off EBC Board mailing list.<br /> * '''Anna''' to ask the Artists in Residence to create this manual. Adam to email Anna a further explanation of what is envisioned.<br /> * '''Anna''' to send the raw data from the August retreat to the board as well as what is remembered from the October retreat. Attendees of the October retreat will read and provide their recollections of the decisions made.<br /> * The '''Board''' will wordsmith Neil's version of the Illegal Bikes Policy for next meeting.<br /> * '''Anna''' to send Chris information about the Walterdale Bridge Advisory committee and meeting.<br /> ===Committee Terms of Reference===<br /> * '''Micah''' to talk to Alex regarding the Bikeworks ToR.<br /> * '''Paul''' to post Membership ToR on wiki.<br /> * '''Duncan''' to continue working on the Advocacy ToR.<br /> * '''Alex''' to continue working on the Inclusion Committee ToR.<br /> <br /> === Action Items from Older Meetings ===<br /> * '''Alex''' Has the [rental program] info but needs to put it into formal report. Will complete by Dec 1 meeting.<br /> * '''Alex''' will get all MEC grant info from DEREK.<br /> * '''Alex''' Will try new [BikeWorks user] sheets. Review in January.<br /> (No report was available from Alex in December)<br /> * '''Neil''' will draft [[Board Member Job Description|job description]] for January meeting<br /> <br /> == New Business ==<br /> === Should we protest SOPA? ===<br /> * SOPA and the Protect-IP acts are bills working their way through Congress in the United States. They are aimed at shutting down websites facilitating Copyright and Trademark infringement, yet fall outside US jurisdiction. The bills are controversial because it is believed that they will erode the DNS system, which resolves human-readable domain names into IP addresses.<br /> * [http://blog.reddit.com/2012/01/stopped-they-must-be-on-this-all.html reddit] has set January 18, 8am–8pm EST (1300–0100 UTC) as a day of action.<br /> * Does the board want to do a partial or complete black-out of Edmontonbikes.ca on that date? Should we encourage people to contact their Member of Parliament about this issue?<br /> ACTION: James will facilitate a complete black-out of Edmontonbikes.ca on Wednesday, January 18th, 2012 from 6am through 6pm MST; in solidarity with reddit. We will NOT encourage people to contact their Member of Parliament.<br /> <br /> === Purview and membership of committees (Micah) ===<br /> <br /> * During the latest Bikeworks committee meeting, questions were raised about a) what decisions should be made at what level (board &gt; committee &gt; BW coordinator) and b) composition of committees i.e. board members : non-board members.<br /> <br /> NORTH LOCATION<br /> <br /> Future/Possible/Probable EBC Bikeworks/SPOKE North Location...<br /> <br /> - The SPOKE program is complicating our own wish for a Bikeworks North Location, even though we support it.<br /> - SPOKE Leader Kris has proposed a Shipping Container as an innovative &amp; edgy home, as befitting a program for persons who may feel out of place in a more traditional community league or school setting.<br /> - Rentable space at 111 Avenue &amp; 93rd Street already seen by at least one board member. Rent will be between<br /> $1500.oo &amp; 1800.oo/ month depending on whether we require additional services, such as snow removal, or not.<br /> All Executive Board members encouraged to review this space for themselves en mass very soon.<br /> - The AB Cycle Building on 118 Ave may still be a possibility but there has been a long wait.<br /> - Bill Rees YMCA also mentioned as 'contender' for future SPOKE space<br /> <br /> === Board Development Workshop===<br /> To be held on January 27 &amp; 28 to be held in Room 134 Telus Centre on U of A Campus. 75% of our Committee must attend.<br /> <br /> == In Camera Session ==<br /> <br /> == Adjournment ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;</div>

Christopher corrigan https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2012&diff=835 2012-01-22T18:07:48Z

<p>Christopher corrigan: /* Board Development Workshop */</p> <hr /> <div>These minutes not yet approved.<br /> == Attendance ==<br /> * Meeting Chair:<br /> * Minute-taker:<br /> * Board attendance:Micah Cooper, Duncan Kinney, Bernadette Blakey, James, Lee Vilinski, Paul Grovenlock, Alex Choby, Chris Corrigan, Neil Carey, Adam Burgess<br /> * Staff attendance:Anna Vesala<br /> * Regrets:Steph Gregorwich<br /> * Absent:Brett<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Time:<br /> <br /> == Approval of Agenda ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> 6:35 pm<br /> <br /> == Approval of Last Month's Minutes ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> * Approve the [[Board Minutes March 2011]]<br /> * Approve [[Board Minutes June 2011]]<br /> * Approve [[Board Minutes July 2011]] (as amended)<br /> * Approve [[Board Minutes August 2011]]<br /> * Approve [[Board Minutes December 2011]]<br /> <br /> == Date, Location &amp; Food for Next Meeting ==<br /> February 9th, Room 101 Law Centre, Micah to arrange for food<br /> <br /> == Reports ==<br /> <br /> === President's Report ===<br /> [[President's Report (Month) (Year)|President's Report]]<br /> <br /> -I can do an oral review of what was e-mailled.<br /> <br /> -Discussion of our options regarding the Spoke. (this could be moved to &quot;new business&quot;)<br /> <br /> === Treasurer's Report ===<br /> ====Financial Report for November 2011====<br /> The month ran remarkably close to the expected budget, so I don't think there's much to be said about it. The only item that stands out is a substantial negative ($1500) in the cash over/under. This is the first month I've completed a physical cash count since the end of August - numbers between now and then are all from the cash sheet, and the over/under number came from the daily count, usually done by Alex. There had been a substantial positive ($1300) in September, and I suspect that at some point, someone triggered the &quot;move money to safe&quot; function, but didn't actually move any money, resulting in a double count that wasn't caught and corrected until now. I don't think we've been robbed.<br /> <br /> YTD, we're also running quite close to budget. I've rescheduled budget items relating to the North shop. If we do get a north shop going in May, I think we'll be fine, but do keep in mind that if the North shop gets delayed past the summer, we'll finish the year roughly $10k short of our target.<br /> <br /> [[File:November 2011 Financial Report.xls|November Financial Report]]<br /> <br /> ====Items in Mailbox====<br /> 1 - There was a card from Ian's mother, and a $100 cheque included. She said that they're intending to give us some of the money from Ian's estate once it's settled up. I'd appreciate it if someone who knew him better than I could please send a response.<br /> <br /> --&gt; I suggest Bryan; he is not a board member but he was a very good friend of Ian's and is still an EBC volunteer as far as I know. Perhaps he and a board member could collaborate. I wouldn't mind doing this. -Micah<br /> <br /> 2 - There was a mail-in membership renewal who said they tried to renew at the shop, but we wouldn't accept their cheque. The only thing strange about it is that it's from an account with the Christian Credit Union, but I can't see why that would matter. Is there a cheque policy that I don't know about, and if there's not, could Alex please include something in his next volunteer mailout to the effect that we do accept cheques.<br /> <br /> ===Executive Director's Report ===<br /> [[ED Report (Month) (Year)|Executive Director's Report]]<br /> ===BikeWorks Report ===<br /> [[BikeWorks Report (Month) (Year)|BikeWorks Report]]<br /> === Informantion Management Commitee ===<br /> * Has done nothing over the past month.<br /> * James would like to [http://en.wikipedia.org/wiki/Wikipedia:SPLIT split] the existing [[Information Management Committee]] page into sub-pages such as &quot;IMC_Where_information_is_stored&quot;, &quot;IMC_Access_Controls_data_retention&quot;, &quot;IMC_Installed_software_and_configuration&quot;. Needs more thought.<br /> * Would like to expand the scope to include outreach/collaboration with other organizations experiencing similar challenges.<br /> * Would like authorization to use up to 6 hours of staff time and up to $40 for food expenses for a meeting to hash out the updated terms of reference. James will write a draft proposal as a starting point.<br /> ACTION: Request denied. James will hold informal meetings as needed for completeting the Terms Of Reference instead.<br /> <br /> == Current &amp; Completed Business ==<br /> === Action Items from Last Meeting ===<br /> * The '''Board''' is to read the past minutes, identify any omissions or errors, amend as necessary and vote to approve the minutes by December 15, 2011.<br /> * '''Anna''' to speak with Kris Andreychuk about interim options to continue with the Spoke. <br /> * '''Anna''' to take the board off the Chris Chan forwarding. <br /> * '''Duncan''' to ask Chris to email Board-specific emails to the Board. <br /> * '''Neil''' to take old board members off EBC Board mailing list.<br /> * '''Anna''' to ask the Artists in Residence to create this manual. Adam to email Anna a further explanation of what is envisioned.<br /> * '''Anna''' to send the raw data from the August retreat to the board as well as what is remembered from the October retreat. Attendees of the October retreat will read and provide their recollections of the decisions made.<br /> * The '''Board''' will wordsmith Neil's version of the Illegal Bikes Policy for next meeting.<br /> * '''Anna''' to send Chris information about the Walterdale Bridge Advisory committee and meeting.<br /> ===Committee Terms of Reference===<br /> * '''Micah''' to talk to Alex regarding the Bikeworks ToR.<br /> * '''Paul''' to post Membership ToR on wiki.<br /> * '''Duncan''' to continue working on the Advocacy ToR.<br /> * '''Alex''' to continue working on the Inclusion Committee ToR.<br /> <br /> === Action Items from Older Meetings ===<br /> * '''Alex''' Has the [rental program] info but needs to put it into formal report. Will complete by Dec 1 meeting.<br /> * '''Alex''' will get all MEC grant info from DEREK.<br /> * '''Alex''' Will try new [BikeWorks user] sheets. Review in January.<br /> (No report was available from Alex in December)<br /> * '''Neil''' will draft [[Board Member Job Description|job description]] for January meeting<br /> <br /> == New Business ==<br /> === Should we protest SOPA? ===<br /> * SOPA and the Protect-IP acts are bills working their way through Congress in the United States. They are aimed at shutting down websites facilitating Copyright and Trademark infringement, yet fall outside US jurisdiction. The bills are controversial because it is believed that they will erode the DNS system, which resolves human-readable domain names into IP addresses.<br /> * [http://blog.reddit.com/2012/01/stopped-they-must-be-on-this-all.html reddit] has set January 18, 8am–8pm EST (1300–0100 UTC) as a day of action.<br /> * Does the board want to do a partial or complete black-out of Edmontonbikes.ca on that date? Should we encourage people to contact their Member of Parliament about this issue?<br /> ACTION: James will facilitate a complete black-out of Edmontonbikes.ca on Wednesday, January 18th, 2012 from 6am through 6pm MST; in solidarity with reddit. We will NOT encourage people to contact their Member of Parliament.<br /> <br /> === Purview and membership of committees (Micah) ===<br /> <br /> NORTH LOCATION<br /> <br /> * During the latest Bikeworks committee meeting, questions were raised about a) what decisions should be made at what level (board &gt; committee &gt; BW coordinator) and b) composition of committees i.e. board members : non-board members.<br /> <br /> Future/Possible/Probable EBC Bikeworks/SPOKE North Location...<br /> <br /> - The SPOKE program is complicating our own wish for a Bikeworks North Location, even though we support it.<br /> - SPOKE Leader Kris has proposed a Shipping Container as an innovative &amp; edgy home, as befitting a program for persons who may feel out of place in a more traditional community league or school setting.<br /> - Rentable space at 111 Avenue &amp; 93rd Street already seen by at least one board member. Rent will be between<br /> $1500.oo &amp; 1800.oo/ month depending on whether we require additional services, such as snow removal, or not.<br /> All Executive Board members encouraged to review this space for themselves en mass very soon.<br /> - The AB Cycle Building on 118 Ave may still be a possibility but there has been a long wait.<br /> - Bill Rees YMCA also mentioned as 'contender' for future SPOKE space<br /> <br /> === Board Development Workshop===<br /> To be held on January 27 &amp; 28 to be held in Room 134 Telus Centre on U of A Campus. 75% of our Committee must attend.<br /> <br /> == In Camera Session ==<br /> <br /> == Adjournment ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;</div>

Christopher corrigan https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2012&diff=834 2012-01-22T18:00:08Z

<p>Christopher corrigan: /* Purview and membership of committees (Micah) */</p> <hr /> <div>These minutes not yet approved.<br /> == Attendance ==<br /> * Meeting Chair:<br /> * Minute-taker:<br /> * Board attendance:Micah Cooper, Duncan Kinney, Bernadette Blakey, James, Lee Vilinski, Paul Grovenlock, Alex Choby, Chris Corrigan, Neil Carey, Adam Burgess<br /> * Staff attendance:Anna Vesala<br /> * Regrets:Steph Gregorwich<br /> * Absent:Brett<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Time:<br /> <br /> == Approval of Agenda ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> 6:35 pm<br /> <br /> == Approval of Last Month's Minutes ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> * Approve the [[Board Minutes March 2011]]<br /> * Approve [[Board Minutes June 2011]]<br /> * Approve [[Board Minutes July 2011]] (as amended)<br /> * Approve [[Board Minutes August 2011]]<br /> * Approve [[Board Minutes December 2011]]<br /> <br /> == Date, Location &amp; Food for Next Meeting ==<br /> February 9th, Room 101 Law Centre, Micah to arrange for food<br /> <br /> == Reports ==<br /> <br /> === President's Report ===<br /> [[President's Report (Month) (Year)|President's Report]]<br /> <br /> -I can do an oral review of what was e-mailled.<br /> <br /> -Discussion of our options regarding the Spoke. (this could be moved to &quot;new business&quot;)<br /> <br /> === Treasurer's Report ===<br /> ====Financial Report for November 2011====<br /> The month ran remarkably close to the expected budget, so I don't think there's much to be said about it. The only item that stands out is a substantial negative ($1500) in the cash over/under. This is the first month I've completed a physical cash count since the end of August - numbers between now and then are all from the cash sheet, and the over/under number came from the daily count, usually done by Alex. There had been a substantial positive ($1300) in September, and I suspect that at some point, someone triggered the &quot;move money to safe&quot; function, but didn't actually move any money, resulting in a double count that wasn't caught and corrected until now. I don't think we've been robbed.<br /> <br /> YTD, we're also running quite close to budget. I've rescheduled budget items relating to the North shop. If we do get a north shop going in May, I think we'll be fine, but do keep in mind that if the North shop gets delayed past the summer, we'll finish the year roughly $10k short of our target.<br /> <br /> [[File:November 2011 Financial Report.xls|November Financial Report]]<br /> <br /> ====Items in Mailbox====<br /> 1 - There was a card from Ian's mother, and a $100 cheque included. She said that they're intending to give us some of the money from Ian's estate once it's settled up. I'd appreciate it if someone who knew him better than I could please send a response.<br /> <br /> --&gt; I suggest Bryan; he is not a board member but he was a very good friend of Ian's and is still an EBC volunteer as far as I know. Perhaps he and a board member could collaborate. I wouldn't mind doing this. -Micah<br /> <br /> 2 - There was a mail-in membership renewal who said they tried to renew at the shop, but we wouldn't accept their cheque. The only thing strange about it is that it's from an account with the Christian Credit Union, but I can't see why that would matter. Is there a cheque policy that I don't know about, and if there's not, could Alex please include something in his next volunteer mailout to the effect that we do accept cheques.<br /> <br /> ===Executive Director's Report ===<br /> [[ED Report (Month) (Year)|Executive Director's Report]]<br /> ===BikeWorks Report ===<br /> [[BikeWorks Report (Month) (Year)|BikeWorks Report]]<br /> === Informantion Management Commitee ===<br /> * Has done nothing over the past month.<br /> * James would like to [http://en.wikipedia.org/wiki/Wikipedia:SPLIT split] the existing [[Information Management Committee]] page into sub-pages such as &quot;IMC_Where_information_is_stored&quot;, &quot;IMC_Access_Controls_data_retention&quot;, &quot;IMC_Installed_software_and_configuration&quot;. Needs more thought.<br /> * Would like to expand the scope to include outreach/collaboration with other organizations experiencing similar challenges.<br /> * Would like authorization to use up to 6 hours of staff time and up to $40 for food expenses for a meeting to hash out the updated terms of reference. James will write a draft proposal as a starting point.<br /> ACTION: Request denied. James will hold informal meetings as needed for completeting the Terms Of Reference instead.<br /> <br /> == Current &amp; Completed Business ==<br /> === Action Items from Last Meeting ===<br /> * The '''Board''' is to read the past minutes, identify any omissions or errors, amend as necessary and vote to approve the minutes by December 15, 2011.<br /> * '''Anna''' to speak with Kris Andreychuk about interim options to continue with the Spoke. <br /> * '''Anna''' to take the board off the Chris Chan forwarding. <br /> * '''Duncan''' to ask Chris to email Board-specific emails to the Board. <br /> * '''Neil''' to take old board members off EBC Board mailing list.<br /> * '''Anna''' to ask the Artists in Residence to create this manual. Adam to email Anna a further explanation of what is envisioned.<br /> * '''Anna''' to send the raw data from the August retreat to the board as well as what is remembered from the October retreat. Attendees of the October retreat will read and provide their recollections of the decisions made.<br /> * The '''Board''' will wordsmith Neil's version of the Illegal Bikes Policy for next meeting.<br /> * '''Anna''' to send Chris information about the Walterdale Bridge Advisory committee and meeting.<br /> ===Committee Terms of Reference===<br /> * '''Micah''' to talk to Alex regarding the Bikeworks ToR.<br /> * '''Paul''' to post Membership ToR on wiki.<br /> * '''Duncan''' to continue working on the Advocacy ToR.<br /> * '''Alex''' to continue working on the Inclusion Committee ToR.<br /> <br /> === Action Items from Older Meetings ===<br /> * '''Alex''' Has the [rental program] info but needs to put it into formal report. Will complete by Dec 1 meeting.<br /> * '''Alex''' will get all MEC grant info from DEREK.<br /> * '''Alex''' Will try new [BikeWorks user] sheets. Review in January.<br /> (No report was available from Alex in December)<br /> * '''Neil''' will draft [[Board Member Job Description|job description]] for January meeting<br /> <br /> == New Business ==<br /> === Should we protest SOPA? ===<br /> * SOPA and the Protect-IP acts are bills working their way through Congress in the United States. They are aimed at shutting down websites facilitating Copyright and Trademark infringement, yet fall outside US jurisdiction. The bills are controversial because it is believed that they will erode the DNS system, which resolves human-readable domain names into IP addresses.<br /> * [http://blog.reddit.com/2012/01/stopped-they-must-be-on-this-all.html reddit] has set January 18, 8am–8pm EST (1300–0100 UTC) as a day of action.<br /> * Does the board want to do a partial or complete black-out of Edmontonbikes.ca on that date? Should we encourage people to contact their Member of Parliament about this issue?<br /> ACTION: James will facilitate a complete black-out of Edmontonbikes.ca on Wednesday, January 18th, 2012 from 6am through 6pm MST; in solidarity with reddit. We will NOT encourage people to contact their Member of Parliament.<br /> <br /> === Purview and membership of committees (Micah) ===<br /> <br /> NORTH LOCATION<br /> <br /> * During the latest Bikeworks committee meeting, questions were raised about a) what decisions should be made at what level (board &gt; committee &gt; BW coordinator) and b) composition of committees i.e. board members : non-board members.<br /> <br /> Future/Possible/Probable EBC Bikeworks/SPOKE North Location...<br /> <br /> - The SPOKE program is complicating our own wish for a Bikeworks North Location, even though we support it.<br /> - SPOKE Leader Kris has proposed a Shipping Container as an innovative &amp; edgy home, as befitting a program for persons who may feel out of place in a more traditional community league or school setting.<br /> - Rentable space at 111 Avenue &amp; 93rd Street already seen by at least one board member. Rent will be between<br /> $1500.oo &amp; 1800.oo/ month depending on whether we require additional services, such as snow removal, or not.<br /> All Executive Board members encouraged to review this space for themselves en mass very soon.<br /> - The AB Cycle Building on 118 Ave may still be a possibility but there has been a long wait.<br /> - Bill Rees YMCA also mentioned as 'contender' for future SPOKE space<br /> <br /> === Board Development Workshop===<br /> <br /> == In Camera Session ==<br /> <br /> == Adjournment ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;</div>

Christopher corrigan https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2012&diff=833 2012-01-22T17:55:48Z

<p>Christopher corrigan: /* North Location */</p> <hr /> <div>These minutes not yet approved.<br /> == Attendance ==<br /> * Meeting Chair:<br /> * Minute-taker:<br /> * Board attendance:Micah Cooper, Duncan Kinney, Bernadette Blakey, James, Lee Vilinski, Paul Grovenlock, Alex Choby, Chris Corrigan, Neil Carey, Adam Burgess<br /> * Staff attendance:Anna Vesala<br /> * Regrets:Steph Gregorwich<br /> * Absent:Brett<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Time:<br /> <br /> == Approval of Agenda ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> 6:35 pm<br /> <br /> == Approval of Last Month's Minutes ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> * Approve the [[Board Minutes March 2011]]<br /> * Approve [[Board Minutes June 2011]]<br /> * Approve [[Board Minutes July 2011]] (as amended)<br /> * Approve [[Board Minutes August 2011]]<br /> * Approve [[Board Minutes December 2011]]<br /> <br /> == Date, Location &amp; Food for Next Meeting ==<br /> February 9th, Room 101 Law Centre, Micah to arrange for food<br /> <br /> == Reports ==<br /> <br /> === President's Report ===<br /> [[President's Report (Month) (Year)|President's Report]]<br /> <br /> -I can do an oral review of what was e-mailled.<br /> <br /> -Discussion of our options regarding the Spoke. (this could be moved to &quot;new business&quot;)<br /> <br /> === Treasurer's Report ===<br /> ====Financial Report for November 2011====<br /> The month ran remarkably close to the expected budget, so I don't think there's much to be said about it. The only item that stands out is a substantial negative ($1500) in the cash over/under. This is the first month I've completed a physical cash count since the end of August - numbers between now and then are all from the cash sheet, and the over/under number came from the daily count, usually done by Alex. There had been a substantial positive ($1300) in September, and I suspect that at some point, someone triggered the &quot;move money to safe&quot; function, but didn't actually move any money, resulting in a double count that wasn't caught and corrected until now. I don't think we've been robbed.<br /> <br /> YTD, we're also running quite close to budget. I've rescheduled budget items relating to the North shop. If we do get a north shop going in May, I think we'll be fine, but do keep in mind that if the North shop gets delayed past the summer, we'll finish the year roughly $10k short of our target.<br /> <br /> [[File:November 2011 Financial Report.xls|November Financial Report]]<br /> <br /> ====Items in Mailbox====<br /> 1 - There was a card from Ian's mother, and a $100 cheque included. She said that they're intending to give us some of the money from Ian's estate once it's settled up. I'd appreciate it if someone who knew him better than I could please send a response.<br /> <br /> --&gt; I suggest Bryan; he is not a board member but he was a very good friend of Ian's and is still an EBC volunteer as far as I know. Perhaps he and a board member could collaborate. I wouldn't mind doing this. -Micah<br /> <br /> 2 - There was a mail-in membership renewal who said they tried to renew at the shop, but we wouldn't accept their cheque. The only thing strange about it is that it's from an account with the Christian Credit Union, but I can't see why that would matter. Is there a cheque policy that I don't know about, and if there's not, could Alex please include something in his next volunteer mailout to the effect that we do accept cheques.<br /> <br /> ===Executive Director's Report ===<br /> [[ED Report (Month) (Year)|Executive Director's Report]]<br /> ===BikeWorks Report ===<br /> [[BikeWorks Report (Month) (Year)|BikeWorks Report]]<br /> === Informantion Management Commitee ===<br /> * Has done nothing over the past month.<br /> * James would like to [http://en.wikipedia.org/wiki/Wikipedia:SPLIT split] the existing [[Information Management Committee]] page into sub-pages such as &quot;IMC_Where_information_is_stored&quot;, &quot;IMC_Access_Controls_data_retention&quot;, &quot;IMC_Installed_software_and_configuration&quot;. Needs more thought.<br /> * Would like to expand the scope to include outreach/collaboration with other organizations experiencing similar challenges.<br /> * Would like authorization to use up to 6 hours of staff time and up to $40 for food expenses for a meeting to hash out the updated terms of reference. James will write a draft proposal as a starting point.<br /> ACTION: Request denied. James will hold informal meetings as needed for completeting the Terms Of Reference instead.<br /> <br /> == Current &amp; Completed Business ==<br /> === Action Items from Last Meeting ===<br /> * The '''Board''' is to read the past minutes, identify any omissions or errors, amend as necessary and vote to approve the minutes by December 15, 2011.<br /> * '''Anna''' to speak with Kris Andreychuk about interim options to continue with the Spoke. <br /> * '''Anna''' to take the board off the Chris Chan forwarding. <br /> * '''Duncan''' to ask Chris to email Board-specific emails to the Board. <br /> * '''Neil''' to take old board members off EBC Board mailing list.<br /> * '''Anna''' to ask the Artists in Residence to create this manual. Adam to email Anna a further explanation of what is envisioned.<br /> * '''Anna''' to send the raw data from the August retreat to the board as well as what is remembered from the October retreat. Attendees of the October retreat will read and provide their recollections of the decisions made.<br /> * The '''Board''' will wordsmith Neil's version of the Illegal Bikes Policy for next meeting.<br /> * '''Anna''' to send Chris information about the Walterdale Bridge Advisory committee and meeting.<br /> ===Committee Terms of Reference===<br /> * '''Micah''' to talk to Alex regarding the Bikeworks ToR.<br /> * '''Paul''' to post Membership ToR on wiki.<br /> * '''Duncan''' to continue working on the Advocacy ToR.<br /> * '''Alex''' to continue working on the Inclusion Committee ToR.<br /> <br /> === Action Items from Older Meetings ===<br /> * '''Alex''' Has the [rental program] info but needs to put it into formal report. Will complete by Dec 1 meeting.<br /> * '''Alex''' will get all MEC grant info from DEREK.<br /> * '''Alex''' Will try new [BikeWorks user] sheets. Review in January.<br /> (No report was available from Alex in December)<br /> * '''Neil''' will draft [[Board Member Job Description|job description]] for January meeting<br /> <br /> == New Business ==<br /> === Should we protest SOPA? ===<br /> * SOPA and the Protect-IP acts are bills working their way through Congress in the United States. They are aimed at shutting down websites facilitating Copyright and Trademark infringement, yet fall outside US jurisdiction. The bills are controversial because it is believed that they will erode the DNS system, which resolves human-readable domain names into IP addresses.<br /> * [http://blog.reddit.com/2012/01/stopped-they-must-be-on-this-all.html reddit] has set January 18, 8am–8pm EST (1300–0100 UTC) as a day of action.<br /> * Does the board want to do a partial or complete black-out of Edmontonbikes.ca on that date? Should we encourage people to contact their Member of Parliament about this issue?<br /> ACTION: James will facilitate a complete black-out of Edmontonbikes.ca on Wednesday, January 18th, 2012 from 6am through 6pm MST; in solidarity with reddit. We will NOT encourage people to contact their Member of Parliament.<br /> <br /> === Purview and membership of committees (Micah) ===<br /> * During the latest Bikeworks committee meeting, questions were raised about a) what decisions should be made at what level (board &gt; committee &gt; BW coordinator) and b) composition of committees i.e. board members : non-board members.<br /> <br /> Future/Possible/Probable EBC Bikeworks/SPOKE North Location...<br /> <br /> - The SPOKE program is complicating our own wish for a Bikeworks North Location, even though we support it.<br /> - SPOKE Leader (Name________) has proposed a Shipping Container as an innovative &amp; edgy home, as befitting a<br /> program for persons who may feel out of place in a more traditional community league or school setting.<br /> - Rentable space at 111 Avenue &amp; 93rd Street already seen by at least one board member. Rent will be between<br /> $1500.oo &amp; 1800.oo/ month depending on whether we require additional services, such as snow removal, or not.<br /> All Executive Board members encouraged to review this space for themselves en mass very soon.<br /> - The AB Cycle Building on 118 Ave may still be a possibility but there has been a long wait.<br /> - Bill Rees YMCA also mentioned as 'contender' for future SPOKE space<br /> <br /> === Board Development Workshop===<br /> <br /> == In Camera Session ==<br /> <br /> == Adjournment ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;</div>

Christopher corrigan https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2012&diff=832 2012-01-22T17:52:54Z

<p>Christopher corrigan: /* Date, Location &amp; Food for Next Meeting */</p> <hr /> <div>These minutes not yet approved.<br /> == Attendance ==<br /> * Meeting Chair:<br /> * Minute-taker:<br /> * Board attendance:Micah Cooper, Duncan Kinney, Bernadette Blakey, James, Lee Vilinski, Paul Grovenlock, Alex Choby, Chris Corrigan, Neil Carey, Adam Burgess<br /> * Staff attendance:Anna Vesala<br /> * Regrets:Steph Gregorwich<br /> * Absent:Brett<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Time:<br /> <br /> == Approval of Agenda ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> 6:35 pm<br /> <br /> == Approval of Last Month's Minutes ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> * Approve the [[Board Minutes March 2011]]<br /> * Approve [[Board Minutes June 2011]]<br /> * Approve [[Board Minutes July 2011]] (as amended)<br /> * Approve [[Board Minutes August 2011]]<br /> * Approve [[Board Minutes December 2011]]<br /> <br /> == Date, Location &amp; Food for Next Meeting ==<br /> February 9th, Room 101 Law Centre, Micah to arrange for food<br /> <br /> == Reports ==<br /> <br /> === President's Report ===<br /> [[President's Report (Month) (Year)|President's Report]]<br /> <br /> -I can do an oral review of what was e-mailled.<br /> <br /> -Discussion of our options regarding the Spoke. (this could be moved to &quot;new business&quot;)<br /> <br /> === Treasurer's Report ===<br /> ====Financial Report for November 2011====<br /> The month ran remarkably close to the expected budget, so I don't think there's much to be said about it. The only item that stands out is a substantial negative ($1500) in the cash over/under. This is the first month I've completed a physical cash count since the end of August - numbers between now and then are all from the cash sheet, and the over/under number came from the daily count, usually done by Alex. There had been a substantial positive ($1300) in September, and I suspect that at some point, someone triggered the &quot;move money to safe&quot; function, but didn't actually move any money, resulting in a double count that wasn't caught and corrected until now. I don't think we've been robbed.<br /> <br /> YTD, we're also running quite close to budget. I've rescheduled budget items relating to the North shop. If we do get a north shop going in May, I think we'll be fine, but do keep in mind that if the North shop gets delayed past the summer, we'll finish the year roughly $10k short of our target.<br /> <br /> [[File:November 2011 Financial Report.xls|November Financial Report]]<br /> <br /> ====Items in Mailbox====<br /> 1 - There was a card from Ian's mother, and a $100 cheque included. She said that they're intending to give us some of the money from Ian's estate once it's settled up. I'd appreciate it if someone who knew him better than I could please send a response.<br /> <br /> --&gt; I suggest Bryan; he is not a board member but he was a very good friend of Ian's and is still an EBC volunteer as far as I know. Perhaps he and a board member could collaborate. I wouldn't mind doing this. -Micah<br /> <br /> 2 - There was a mail-in membership renewal who said they tried to renew at the shop, but we wouldn't accept their cheque. The only thing strange about it is that it's from an account with the Christian Credit Union, but I can't see why that would matter. Is there a cheque policy that I don't know about, and if there's not, could Alex please include something in his next volunteer mailout to the effect that we do accept cheques.<br /> <br /> ===Executive Director's Report ===<br /> [[ED Report (Month) (Year)|Executive Director's Report]]<br /> ===BikeWorks Report ===<br /> [[BikeWorks Report (Month) (Year)|BikeWorks Report]]<br /> === Informantion Management Commitee ===<br /> * Has done nothing over the past month.<br /> * James would like to [http://en.wikipedia.org/wiki/Wikipedia:SPLIT split] the existing [[Information Management Committee]] page into sub-pages such as &quot;IMC_Where_information_is_stored&quot;, &quot;IMC_Access_Controls_data_retention&quot;, &quot;IMC_Installed_software_and_configuration&quot;. Needs more thought.<br /> * Would like to expand the scope to include outreach/collaboration with other organizations experiencing similar challenges.<br /> * Would like authorization to use up to 6 hours of staff time and up to $40 for food expenses for a meeting to hash out the updated terms of reference. James will write a draft proposal as a starting point.<br /> ACTION: Request denied. James will hold informal meetings as needed for completeting the Terms Of Reference instead.<br /> <br /> == Current &amp; Completed Business ==<br /> === Action Items from Last Meeting ===<br /> * The '''Board''' is to read the past minutes, identify any omissions or errors, amend as necessary and vote to approve the minutes by December 15, 2011.<br /> * '''Anna''' to speak with Kris Andreychuk about interim options to continue with the Spoke. <br /> * '''Anna''' to take the board off the Chris Chan forwarding. <br /> * '''Duncan''' to ask Chris to email Board-specific emails to the Board. <br /> * '''Neil''' to take old board members off EBC Board mailing list.<br /> * '''Anna''' to ask the Artists in Residence to create this manual. Adam to email Anna a further explanation of what is envisioned.<br /> * '''Anna''' to send the raw data from the August retreat to the board as well as what is remembered from the October retreat. Attendees of the October retreat will read and provide their recollections of the decisions made.<br /> * The '''Board''' will wordsmith Neil's version of the Illegal Bikes Policy for next meeting.<br /> * '''Anna''' to send Chris information about the Walterdale Bridge Advisory committee and meeting.<br /> ===Committee Terms of Reference===<br /> * '''Micah''' to talk to Alex regarding the Bikeworks ToR.<br /> * '''Paul''' to post Membership ToR on wiki.<br /> * '''Duncan''' to continue working on the Advocacy ToR.<br /> * '''Alex''' to continue working on the Inclusion Committee ToR.<br /> <br /> === Action Items from Older Meetings ===<br /> * '''Alex''' Has the [rental program] info but needs to put it into formal report. Will complete by Dec 1 meeting.<br /> * '''Alex''' will get all MEC grant info from DEREK.<br /> * '''Alex''' Will try new [BikeWorks user] sheets. Review in January.<br /> (No report was available from Alex in December)<br /> * '''Neil''' will draft [[Board Member Job Description|job description]] for January meeting<br /> <br /> == New Business ==<br /> === Should we protest SOPA? ===<br /> * SOPA and the Protect-IP acts are bills working their way through Congress in the United States. They are aimed at shutting down websites facilitating Copyright and Trademark infringement, yet fall outside US jurisdiction. The bills are controversial because it is believed that they will erode the DNS system, which resolves human-readable domain names into IP addresses.<br /> * [http://blog.reddit.com/2012/01/stopped-they-must-be-on-this-all.html reddit] has set January 18, 8am–8pm EST (1300–0100 UTC) as a day of action.<br /> * Does the board want to do a partial or complete black-out of Edmontonbikes.ca on that date? Should we encourage people to contact their Member of Parliament about this issue?<br /> ACTION: James will facilitate a complete black-out of Edmontonbikes.ca on Wednesday, January 18th, 2012 from 6am through 6pm MST; in solidarity with reddit. We will NOT encourage people to contact their Member of Parliament.<br /> <br /> === Purview and membership of committees (Micah) ===<br /> * During the latest Bikeworks committee meeting, questions were raised about a) what decisions should be made at what level (board &gt; committee &gt; BW coordinator) and b) composition of committees i.e. board members : non-board members.<br /> <br /> === North Location ===<br /> <br /> === Board Development Workshop===<br /> <br /> == In Camera Session ==<br /> <br /> == Adjournment ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;</div>

Christopher corrigan https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2012&diff=831 2012-01-22T17:49:48Z

<p>Christopher corrigan: /* Approval of Agenda */</p> <hr /> <div>These minutes not yet approved.<br /> == Attendance ==<br /> * Meeting Chair:<br /> * Minute-taker:<br /> * Board attendance:Micah Cooper, Duncan Kinney, Bernadette Blakey, James, Lee Vilinski, Paul Grovenlock, Alex Choby, Chris Corrigan, Neil Carey, Adam Burgess<br /> * Staff attendance:Anna Vesala<br /> * Regrets:Steph Gregorwich<br /> * Absent:Brett<br /> * Guests:<br /> <br /> == Call to Order ==<br /> * Time:<br /> <br /> == Approval of Agenda ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> <br /> 6:35 pm<br /> <br /> == Approval of Last Month's Minutes ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;<br /> * Approve the [[Board Minutes March 2011]]<br /> * Approve [[Board Minutes June 2011]]<br /> * Approve [[Board Minutes July 2011]] (as amended)<br /> * Approve [[Board Minutes August 2011]]<br /> * Approve [[Board Minutes December 2011]]<br /> <br /> == Date, Location &amp; Food for Next Meeting ==<br /> *<br /> <br /> == Reports ==<br /> <br /> === President's Report ===<br /> [[President's Report (Month) (Year)|President's Report]]<br /> <br /> -I can do an oral review of what was e-mailled.<br /> <br /> -Discussion of our options regarding the Spoke. (this could be moved to &quot;new business&quot;)<br /> <br /> === Treasurer's Report ===<br /> ====Financial Report for November 2011====<br /> The month ran remarkably close to the expected budget, so I don't think there's much to be said about it. The only item that stands out is a substantial negative ($1500) in the cash over/under. This is the first month I've completed a physical cash count since the end of August - numbers between now and then are all from the cash sheet, and the over/under number came from the daily count, usually done by Alex. There had been a substantial positive ($1300) in September, and I suspect that at some point, someone triggered the &quot;move money to safe&quot; function, but didn't actually move any money, resulting in a double count that wasn't caught and corrected until now. I don't think we've been robbed.<br /> <br /> YTD, we're also running quite close to budget. I've rescheduled budget items relating to the North shop. If we do get a north shop going in May, I think we'll be fine, but do keep in mind that if the North shop gets delayed past the summer, we'll finish the year roughly $10k short of our target.<br /> <br /> [[File:November 2011 Financial Report.xls|November Financial Report]]<br /> <br /> ====Items in Mailbox====<br /> 1 - There was a card from Ian's mother, and a $100 cheque included. She said that they're intending to give us some of the money from Ian's estate once it's settled up. I'd appreciate it if someone who knew him better than I could please send a response.<br /> <br /> --&gt; I suggest Bryan; he is not a board member but he was a very good friend of Ian's and is still an EBC volunteer as far as I know. Perhaps he and a board member could collaborate. I wouldn't mind doing this. -Micah<br /> <br /> 2 - There was a mail-in membership renewal who said they tried to renew at the shop, but we wouldn't accept their cheque. The only thing strange about it is that it's from an account with the Christian Credit Union, but I can't see why that would matter. Is there a cheque policy that I don't know about, and if there's not, could Alex please include something in his next volunteer mailout to the effect that we do accept cheques.<br /> <br /> ===Executive Director's Report ===<br /> [[ED Report (Month) (Year)|Executive Director's Report]]<br /> ===BikeWorks Report ===<br /> [[BikeWorks Report (Month) (Year)|BikeWorks Report]]<br /> === Informantion Management Commitee ===<br /> * Has done nothing over the past month.<br /> * James would like to [http://en.wikipedia.org/wiki/Wikipedia:SPLIT split] the existing [[Information Management Committee]] page into sub-pages such as &quot;IMC_Where_information_is_stored&quot;, &quot;IMC_Access_Controls_data_retention&quot;, &quot;IMC_Installed_software_and_configuration&quot;. Needs more thought.<br /> * Would like to expand the scope to include outreach/collaboration with other organizations experiencing similar challenges.<br /> * Would like authorization to use up to 6 hours of staff time and up to $40 for food expenses for a meeting to hash out the updated terms of reference. James will write a draft proposal as a starting point.<br /> ACTION: Request denied. James will hold informal meetings as needed for completeting the Terms Of Reference instead.<br /> <br /> == Current &amp; Completed Business ==<br /> === Action Items from Last Meeting ===<br /> * The '''Board''' is to read the past minutes, identify any omissions or errors, amend as necessary and vote to approve the minutes by December 15, 2011.<br /> * '''Anna''' to speak with Kris Andreychuk about interim options to continue with the Spoke. <br /> * '''Anna''' to take the board off the Chris Chan forwarding. <br /> * '''Duncan''' to ask Chris to email Board-specific emails to the Board. <br /> * '''Neil''' to take old board members off EBC Board mailing list.<br /> * '''Anna''' to ask the Artists in Residence to create this manual. Adam to email Anna a further explanation of what is envisioned.<br /> * '''Anna''' to send the raw data from the August retreat to the board as well as what is remembered from the October retreat. Attendees of the October retreat will read and provide their recollections of the decisions made.<br /> * The '''Board''' will wordsmith Neil's version of the Illegal Bikes Policy for next meeting.<br /> * '''Anna''' to send Chris information about the Walterdale Bridge Advisory committee and meeting.<br /> ===Committee Terms of Reference===<br /> * '''Micah''' to talk to Alex regarding the Bikeworks ToR.<br /> * '''Paul''' to post Membership ToR on wiki.<br /> * '''Duncan''' to continue working on the Advocacy ToR.<br /> * '''Alex''' to continue working on the Inclusion Committee ToR.<br /> <br /> === Action Items from Older Meetings ===<br /> * '''Alex''' Has the [rental program] info but needs to put it into formal report. Will complete by Dec 1 meeting.<br /> * '''Alex''' will get all MEC grant info from DEREK.<br /> * '''Alex''' Will try new [BikeWorks user] sheets. Review in January.<br /> (No report was available from Alex in December)<br /> * '''Neil''' will draft [[Board Member Job Description|job description]] for January meeting<br /> <br /> == New Business ==<br /> === Should we protest SOPA? ===<br /> * SOPA and the Protect-IP acts are bills working their way through Congress in the United States. They are aimed at shutting down websites facilitating Copyright and Trademark infringement, yet fall outside US jurisdiction. The bills are controversial because it is believed that they will erode the DNS system, which resolves human-readable domain names into IP addresses.<br /> * [http://blog.reddit.com/2012/01/stopped-they-must-be-on-this-all.html reddit] has set January 18, 8am–8pm EST (1300–0100 UTC) as a day of action.<br /> * Does the board want to do a partial or complete black-out of Edmontonbikes.ca on that date? Should we encourage people to contact their Member of Parliament about this issue?<br /> ACTION: James will facilitate a complete black-out of Edmontonbikes.ca on Wednesday, January 18th, 2012 from 6am through 6pm MST; in solidarity with reddit. We will NOT encourage people to contact their Member of Parliament.<br /> <br /> === Purview and membership of committees (Micah) ===<br /> * During the latest Bikeworks committee meeting, questions were raised about a) what decisions should be made at what level (board &gt; committee &gt; BW coordinator) and b) composition of committees i.e. board members : non-board members.<br /> <br /> === North Location ===<br /> <br /> === Board Development Workshop===<br /> <br /> == In Camera Session ==<br /> <br /> == Adjournment ==<br /> * &lt;span style=&quot;background: lightgrey;&quot;&gt;Motion:&lt;/span&gt;</div>

Christopher corrigan https://apps.bikeedmonton.ca/w/index.php?title=User:Christopher_corrigan&diff=830 2012-01-22T17:45:51Z

<p>Christopher corrigan: Created page with &quot;New Board Member on December 2011 Bike Messenger, Enthusiast, &amp; long-time Commuter Hold-interest in Progressive Urban-Planning initiatives, which may encourage heightened use o...&quot;</p> <hr /> <div>New Board Member on December 2011<br /> <br /> Bike Messenger, Enthusiast, &amp; long-time Commuter<br /> <br /> Hold-interest in Progressive Urban-Planning initiatives, which may encourage heightened use of bicycles, public transportation, &amp; walking over the private automobile</div>

Christopher corrigan