Bike Edmonton - User contributions [en]

2023 AGM

2023-11-18T21:34:02Z

Charlotte.thomasson: /* Call to Order */

'''''These minutes are not yet approved. They must be approved at the [[2024 AGM]].'''''

== Bike Edmonton Annual General Meeting Minutes for 2023 ==

* Location: Google Meets
* Date: Saturday, November 18, 2023, 2pm
* RSVP for meeting link: [https://docs.google.com/forms/d/e/1FAIpQLSePMvLioD2WGV6IF0KkgXSmNXUKZFU-HU2hzDgeuRkWpLAfhQ/viewform?usp=sf_link RSVP form]

== Attendance ==
* Meeting Chair: Kelly Granigan
* Minute-taker: Alexandra Stout
* Attendance: 27, names TBC

== Call to Order ==
* Kelly Called to order at 2:12pm
*Land acknowledgment
*Direct members to section 6 of this page for documents
*Establish quorum
*Confirm member attendance (sign in)
*Explain “Members In Good Standing” voting for motions
*A member in good standing is a Regular Member who has been a member for at least one calendar month and any honorary members shall be considered members in good standing. A regular member who has lapsed for no more than six months shall also be considered a member in good standing immediately upon payment of their dues.

== Approval of Agenda ==
{{Motion
|motion=To approve the agenda.
|first= Devin Clarke
|second= Matt Hoyt
|yes=
|no=
|abstain=
|result= Passed
}}

== Approval of Minutes from 2022 Annual General Meeting ==
{{Motion
|motion=To approve the [[2022 AGM|minutes from the 2022 Annual General Meeting]]
|first= Maxine Myre
|second= Andi Eng
|yes=
|no=
|abstain=
|result= Passed
}}

== Reports ==
* [https://drive.google.com/file/d/1BnidZK53Is8acKxpMdr5URcmX6uFnrlQ/view?usp=sharing 2023 Bike Edmonton Annual Report]
* [https://drive.google.com/file/d/1daZzRUE-hdfOyZiNml2QWWrMGNndyDxV/view?usp=sharing 2021-2022 Financial Audit Final Report]

=== President's Report - Kelly Granigan ===
* See report in above annual report document

==== Questions from the Floor: ====

None

=== Executive Director's Report - Dr. Greg Glatz ===
* See report in above annual report document
*Entire report not read aloud at the meeting; just introduction, overview of photographs, summary, and challenges, because it is long. Greg encourages people to reach out to him with any questions.

==== Questions from the Floor: ====

=== Treasurer's Report - Marcel Huculak ===
* See report in above annual report document

==== Questions from the Floor: ====

{{Motion
|motion=To approve the reports as presented.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== New Business ==
=== Budget Update - Marcel Huculak ===
* With ongoing union negotiations, uncertainty in south shop location/rent, the board plans to finalize the budget in the new term
* It is not required to approve budget at a general meeting by policy or bylaw, the board may approve budget. It's only very recently that the board has brought the budget for approval at a general meeting
* Both staff and board have been working on the budget

==== Questions from the Floor: ====

== Board Elections Kelly, Andi, Ceileigh ==
=== Overview of Election Process ===
*We have 3 board members continuing in their second year of their two year terms: they do not need to stand for election.

*We aim for a full board of 12 members, so we have a total of 9 positions to be filled this year. A minimum of 7 members are required to form the board, so a minimum of 4 people need to be nominated.

*We have 2 nominations in advance. You may nominate someone else or you may nominate yourself. We will ask you to give a short, 1-minute introduction and what you will bring to the board and organization.

*Board meetings occur monthly, with additional committee meetings, typically also monthly.

*We will call for nominations from the floor 3 times.

*Nominees:
**Nazz Baksh
**Sarah Bisbee

*Nominations and Candidate Introductions (1 min each)
*Vote by secret ballot (only “Members In Good Standing” may vote)
*Tally Votes (by software)
*Announce new board

{{Motion
|motion= To recognize Marcel Hucalak, Alexandra Stout, Stephen Paskaluk, as the 2023-2024 Bike Edmonton Board of Directors.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==

{{Motion
|motion= To adjourn the 2023 Bike Edmonton Annual General Meeting.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Meeting adjourned by Kelly at

[[Category:minutes]]
[[Category:2022-2023 Board minutes]]
[[Category:2023-2024 Board minutes]]

Board Minutes April 2023

2023-05-08T00:48:41Z

Charlotte.thomasson: /* Adjournment */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== Bike Edmonton Board Meeting Minutes for April 2023 ==

Board meetings are open to Bike Edmonton members and the public.

* Location: Google Meet
* Start Time: April 17, 2023 7pm

Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Kelly Granigan
* Minute-taker: Charlotte Thomasson
* Board attendance: Andi Eng, Stephen Paskaluk, Marcel Huculak, Kelly Granigan, Maxine Myre, Matt Hoyt, Charlotte Thomasson, Alexandra Stout,
* Staff attendance: Greg Glatz
* Regrets: Jason Wong, John Fuller, Ceileigh Cunningham
* Absent: Michelle Bourdon
* Guests:

== Call to Order ==
* Meeting called to order at 7:16 PM

== Logistics for Next Meeting ==
* Date: May 8, 2023, 7pm
* Location: Google Meet
* Chair:
* Minute-taker:

== Discussion of agenda (5 min) ==

== Consent Agenda (5 min) ==

=== President's Report ===
[https://docs.google.com/document/d/1z0OvtShZQrqWpxq5YDKaz6vVd9E8i-PL8cUJPUF0WA4/edit?usp=share_link President's report]

=== Treasurer's Report ===
[https://docs.google.com/document/d/1tbDspOZuZyPAbKYpWdFVb2fcRXTFKR6Ox7zuhd9ywXo/edit?usp=share_link Finance Report]

[https://drive.google.com/file/d/1F6XGR9fTWoAcKG7sepbC8Jp9-kkers03/view?usp=share_link Profit-Loss Statement]

[https://drive.google.com/file/d/1H_q5KN6SIPlpbNu1hdLNpl_IurU8YQgo/view?usp=share_link February Comparative Financial Position Statement]

=== H.R. Committee Report ===
*no meeting

=== Governance Committee Report ===
[https://docs.google.com/document/d/1CCJ_U5XMGVwp-Cw_nupMxqMoTxtsjELvSywXbOOIGbA/edit?usp=share_link Governance Report]

==Reports to be reviewed, not in the consent agenda ==

=== Executive Director's Report ===
[https://docs.google.com/document/d/1zaPLwgcr0Zs2e3kktwPJvEOkxNeNHedB93wQVJNILoA/edit?usp=share_link Executive Director Report]

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this April agenda, the March 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_March_2023 minutes], and reports as presented
|first= Marcel Huculak
|second= Matt Hoyt
|yes=
|no=
|abstain=
|result=
}}

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting, Reminders (5 min)===
* '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1elUJymYoKcXGRH9iBrYCz0eK9WmXNEaMcJvak9XbFc4/edit?usp=share_link volunteer hours] for the past month.
* '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
* '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.
* Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]
* Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]

'''COMPLETED'''
*

=== Special General Meeting Wrap Up (10 min)===

* Welcome Stephen!
* the budget is approved!
* Include discussion of fee changes/messaging
**3 weeks late on roll out with staff
**Introducing sliding scale fees
**Spoke program - buy a spoke ($10), then someone can take a spoke if they need that $10 off (similar to suspended meals)
**Fees are currently super low, Marcel hasnt seen a lot of push back
**Was an increase about 3 years ago

== New Business ==

=== Ad-hoc Committee and Process for deciding South Side Shop future (20 min) ===
* Like preparing the budget, the discussion of the the future of the South Side shop would benefit from a process where all voices are heard and all options are thoroughly investigated. We need an ad-hoc committee to lead this process. As the lease is up on November 30, and the building is up for sale, this is an opportune time to complete a review. There are a variety of opinions and feelings regarding this topic, which would benefit from thorough, careful discussion. By including as much input from people as possible, the best decision for Bike Edmonton can be made. Target for decision: August, to coincide with budget discussions beginning for 2023-2024 fiscal year.
* Some options discussed to date (but should not limit other options raised as part of the process):
** temporary closure during slow season, move to new location
** seek location where fewer commercial bike shops exist
** stay in current location and renegotiate lease
** close South shop, redeploy staff to North shop and increase hours of North shop
**New landlord moving in upstairs
**Need renewal clause in new lease
**Some options discussed to date (but should not limit other options raised as part of the process):
**temporary closure during slow season, move to new location
**seek location where fewer commercial bike shops exist
**stay in current location and renegotiate lease
**close South shop, redeploy staff to North shop and increase hours of North shop
*Committee Members
**Marcel Huculak
**Stephen - strong pos feelings,
**Kelly
**Greg Glatz cc’d
**Matt Hoyt - working in Quebec, prob cant make it happen, kept in loop

=== e-transfer procedure ===
*Normally need 2 signatures, there is an exception
*For etransfers only one person needs to authorize them
*Only marcel and robyn have authorization
*Propose to have a procedure
*Currently robyn gets permission from Marcel
*If marcel needs to pay something cc Kelly or Andi via email and attach to quickbooks
*Kelly checking for policy
**No policy already
*Task governance committee w this
*Marcel will make draft, send to Kelly, Kelly will bring to governance, bring back to board next mtg

== Optional items pending time ==

=== Potential New Projects (20 min) ===

* Review Pet Projects list to see what we want to take on next, and who will do it.
* Potential projects:
** No Period Without
** social family friendly bike ride/cargobike meet up during summer
*Pet Projects from Retreat:
** Bike parking at events
** BE working with organizations and grassroots movements to make biking accessible for houseless people.
** A learn to ride program. (this may potentially happen, Greg has started looking into learn to ride for adults)
** offering under-housed/un-housed folks who use bikes DIY repair support or bike maintenance education
** Engage members to identify locations needing better bike parking, then approach the owners/lessees to install the parking
** A bike service van
** Website revamp
** community tourism
** Building relationships with funders or other revenue supporters to support the org
** Tube-bogganing
** Bike With Us (previously bike to the symphony)
** weaving used tubes
** BE History/Archive project
** Unpaid artist in residence
** Bike of the month Tiktok/youtube video series
** Online bike art/invention challenge
** Repair videos series
** Guerrilla bike repair street crew

== In Camera Session ==

{{Motion
|motion= To move into in camera session with Dr. Greg Glatz as guest
|first= Matt Hoyt
|second= Marcel Huculak
|yes=
|no=
|abstain=
|result=
}}

*Kelly (15 min)

{{Motion
|motion= To move out of in camera session
|first= Stephen Paskaluk
|second= Andi Eng
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at pm.
|first= Marcel Huculak
|second= Andi Eng
|yes=
|no=
|abstain=
|result=
}}

[[Category:minutes]]
[[Category:2022-2023 Board minutes]]

Board Minutes April 2023

2023-05-08T00:48:05Z

Charlotte.thomasson: /* In Camera Session */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== Bike Edmonton Board Meeting Minutes for April 2023 ==

Board meetings are open to Bike Edmonton members and the public.

* Location: Google Meet
* Start Time: April 17, 2023 7pm

Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Kelly Granigan
* Minute-taker: Charlotte Thomasson
* Board attendance: Andi Eng, Stephen Paskaluk, Marcel Huculak, Kelly Granigan, Maxine Myre, Matt Hoyt, Charlotte Thomasson, Alexandra Stout,
* Staff attendance: Greg Glatz
* Regrets: Jason Wong, John Fuller, Ceileigh Cunningham
* Absent: Michelle Bourdon
* Guests:

== Call to Order ==
* Meeting called to order at 7:16 PM

== Logistics for Next Meeting ==
* Date: May 8, 2023, 7pm
* Location: Google Meet
* Chair:
* Minute-taker:

== Discussion of agenda (5 min) ==

== Consent Agenda (5 min) ==

=== President's Report ===
[https://docs.google.com/document/d/1z0OvtShZQrqWpxq5YDKaz6vVd9E8i-PL8cUJPUF0WA4/edit?usp=share_link President's report]

=== Treasurer's Report ===
[https://docs.google.com/document/d/1tbDspOZuZyPAbKYpWdFVb2fcRXTFKR6Ox7zuhd9ywXo/edit?usp=share_link Finance Report]

[https://drive.google.com/file/d/1F6XGR9fTWoAcKG7sepbC8Jp9-kkers03/view?usp=share_link Profit-Loss Statement]

[https://drive.google.com/file/d/1H_q5KN6SIPlpbNu1hdLNpl_IurU8YQgo/view?usp=share_link February Comparative Financial Position Statement]

=== H.R. Committee Report ===
*no meeting

=== Governance Committee Report ===
[https://docs.google.com/document/d/1CCJ_U5XMGVwp-Cw_nupMxqMoTxtsjELvSywXbOOIGbA/edit?usp=share_link Governance Report]

==Reports to be reviewed, not in the consent agenda ==

=== Executive Director's Report ===
[https://docs.google.com/document/d/1zaPLwgcr0Zs2e3kktwPJvEOkxNeNHedB93wQVJNILoA/edit?usp=share_link Executive Director Report]

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this April agenda, the March 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_March_2023 minutes], and reports as presented
|first= Marcel Huculak
|second= Matt Hoyt
|yes=
|no=
|abstain=
|result=
}}

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting, Reminders (5 min)===
* '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1elUJymYoKcXGRH9iBrYCz0eK9WmXNEaMcJvak9XbFc4/edit?usp=share_link volunteer hours] for the past month.
* '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
* '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.
* Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]
* Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]

'''COMPLETED'''
*

=== Special General Meeting Wrap Up (10 min)===

* Welcome Stephen!
* the budget is approved!
* Include discussion of fee changes/messaging
**3 weeks late on roll out with staff
**Introducing sliding scale fees
**Spoke program - buy a spoke ($10), then someone can take a spoke if they need that $10 off (similar to suspended meals)
**Fees are currently super low, Marcel hasnt seen a lot of push back
**Was an increase about 3 years ago

== New Business ==

=== Ad-hoc Committee and Process for deciding South Side Shop future (20 min) ===
* Like preparing the budget, the discussion of the the future of the South Side shop would benefit from a process where all voices are heard and all options are thoroughly investigated. We need an ad-hoc committee to lead this process. As the lease is up on November 30, and the building is up for sale, this is an opportune time to complete a review. There are a variety of opinions and feelings regarding this topic, which would benefit from thorough, careful discussion. By including as much input from people as possible, the best decision for Bike Edmonton can be made. Target for decision: August, to coincide with budget discussions beginning for 2023-2024 fiscal year.
* Some options discussed to date (but should not limit other options raised as part of the process):
** temporary closure during slow season, move to new location
** seek location where fewer commercial bike shops exist
** stay in current location and renegotiate lease
** close South shop, redeploy staff to North shop and increase hours of North shop
**New landlord moving in upstairs
**Need renewal clause in new lease
**Some options discussed to date (but should not limit other options raised as part of the process):
**temporary closure during slow season, move to new location
**seek location where fewer commercial bike shops exist
**stay in current location and renegotiate lease
**close South shop, redeploy staff to North shop and increase hours of North shop
*Committee Members
**Marcel Huculak
**Stephen - strong pos feelings,
**Kelly
**Greg Glatz cc’d
**Matt Hoyt - working in Quebec, prob cant make it happen, kept in loop

=== e-transfer procedure ===
*Normally need 2 signatures, there is an exception
*For etransfers only one person needs to authorize them
*Only marcel and robyn have authorization
*Propose to have a procedure
*Currently robyn gets permission from Marcel
*If marcel needs to pay something cc Kelly or Andi via email and attach to quickbooks
*Kelly checking for policy
**No policy already
*Task governance committee w this
*Marcel will make draft, send to Kelly, Kelly will bring to governance, bring back to board next mtg

== Optional items pending time ==

=== Potential New Projects (20 min) ===

* Review Pet Projects list to see what we want to take on next, and who will do it.
* Potential projects:
** No Period Without
** social family friendly bike ride/cargobike meet up during summer
*Pet Projects from Retreat:
** Bike parking at events
** BE working with organizations and grassroots movements to make biking accessible for houseless people.
** A learn to ride program. (this may potentially happen, Greg has started looking into learn to ride for adults)
** offering under-housed/un-housed folks who use bikes DIY repair support or bike maintenance education
** Engage members to identify locations needing better bike parking, then approach the owners/lessees to install the parking
** A bike service van
** Website revamp
** community tourism
** Building relationships with funders or other revenue supporters to support the org
** Tube-bogganing
** Bike With Us (previously bike to the symphony)
** weaving used tubes
** BE History/Archive project
** Unpaid artist in residence
** Bike of the month Tiktok/youtube video series
** Online bike art/invention challenge
** Repair videos series
** Guerrilla bike repair street crew

== In Camera Session ==

{{Motion
|motion= To move into in camera session with Dr. Greg Glatz as guest
|first= Matt Hoyt
|second= Marcel Huculak
|yes=
|no=
|abstain=
|result=
}}

*Kelly (15 min)

{{Motion
|motion= To move out of in camera session
|first= Stephen Paskaluk
|second= Andi Eng
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at pm.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

[[Category:minutes]]
[[Category:2022-2023 Board minutes]]

Board Minutes April 2023

2023-05-08T00:46:56Z

Charlotte.thomasson: /* In Camera Session */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== Bike Edmonton Board Meeting Minutes for April 2023 ==

Board meetings are open to Bike Edmonton members and the public.

* Location: Google Meet
* Start Time: April 17, 2023 7pm

Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Kelly Granigan
* Minute-taker: Charlotte Thomasson
* Board attendance: Andi Eng, Stephen Paskaluk, Marcel Huculak, Kelly Granigan, Maxine Myre, Matt Hoyt, Charlotte Thomasson, Alexandra Stout,
* Staff attendance: Greg Glatz
* Regrets: Jason Wong, John Fuller, Ceileigh Cunningham
* Absent: Michelle Bourdon
* Guests:

== Call to Order ==
* Meeting called to order at 7:16 PM

== Logistics for Next Meeting ==
* Date: May 8, 2023, 7pm
* Location: Google Meet
* Chair:
* Minute-taker:

== Discussion of agenda (5 min) ==

== Consent Agenda (5 min) ==

=== President's Report ===
[https://docs.google.com/document/d/1z0OvtShZQrqWpxq5YDKaz6vVd9E8i-PL8cUJPUF0WA4/edit?usp=share_link President's report]

=== Treasurer's Report ===
[https://docs.google.com/document/d/1tbDspOZuZyPAbKYpWdFVb2fcRXTFKR6Ox7zuhd9ywXo/edit?usp=share_link Finance Report]

[https://drive.google.com/file/d/1F6XGR9fTWoAcKG7sepbC8Jp9-kkers03/view?usp=share_link Profit-Loss Statement]

[https://drive.google.com/file/d/1H_q5KN6SIPlpbNu1hdLNpl_IurU8YQgo/view?usp=share_link February Comparative Financial Position Statement]

=== H.R. Committee Report ===
*no meeting

=== Governance Committee Report ===
[https://docs.google.com/document/d/1CCJ_U5XMGVwp-Cw_nupMxqMoTxtsjELvSywXbOOIGbA/edit?usp=share_link Governance Report]

==Reports to be reviewed, not in the consent agenda ==

=== Executive Director's Report ===
[https://docs.google.com/document/d/1zaPLwgcr0Zs2e3kktwPJvEOkxNeNHedB93wQVJNILoA/edit?usp=share_link Executive Director Report]

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this April agenda, the March 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_March_2023 minutes], and reports as presented
|first= Marcel Huculak
|second= Matt Hoyt
|yes=
|no=
|abstain=
|result=
}}

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting, Reminders (5 min)===
* '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1elUJymYoKcXGRH9iBrYCz0eK9WmXNEaMcJvak9XbFc4/edit?usp=share_link volunteer hours] for the past month.
* '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
* '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.
* Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]
* Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]

'''COMPLETED'''
*

=== Special General Meeting Wrap Up (10 min)===

* Welcome Stephen!
* the budget is approved!
* Include discussion of fee changes/messaging
**3 weeks late on roll out with staff
**Introducing sliding scale fees
**Spoke program - buy a spoke ($10), then someone can take a spoke if they need that $10 off (similar to suspended meals)
**Fees are currently super low, Marcel hasnt seen a lot of push back
**Was an increase about 3 years ago

== New Business ==

=== Ad-hoc Committee and Process for deciding South Side Shop future (20 min) ===
* Like preparing the budget, the discussion of the the future of the South Side shop would benefit from a process where all voices are heard and all options are thoroughly investigated. We need an ad-hoc committee to lead this process. As the lease is up on November 30, and the building is up for sale, this is an opportune time to complete a review. There are a variety of opinions and feelings regarding this topic, which would benefit from thorough, careful discussion. By including as much input from people as possible, the best decision for Bike Edmonton can be made. Target for decision: August, to coincide with budget discussions beginning for 2023-2024 fiscal year.
* Some options discussed to date (but should not limit other options raised as part of the process):
** temporary closure during slow season, move to new location
** seek location where fewer commercial bike shops exist
** stay in current location and renegotiate lease
** close South shop, redeploy staff to North shop and increase hours of North shop
**New landlord moving in upstairs
**Need renewal clause in new lease
**Some options discussed to date (but should not limit other options raised as part of the process):
**temporary closure during slow season, move to new location
**seek location where fewer commercial bike shops exist
**stay in current location and renegotiate lease
**close South shop, redeploy staff to North shop and increase hours of North shop
*Committee Members
**Marcel Huculak
**Stephen - strong pos feelings,
**Kelly
**Greg Glatz cc’d
**Matt Hoyt - working in Quebec, prob cant make it happen, kept in loop

=== e-transfer procedure ===
*Normally need 2 signatures, there is an exception
*For etransfers only one person needs to authorize them
*Only marcel and robyn have authorization
*Propose to have a procedure
*Currently robyn gets permission from Marcel
*If marcel needs to pay something cc Kelly or Andi via email and attach to quickbooks
*Kelly checking for policy
**No policy already
*Task governance committee w this
*Marcel will make draft, send to Kelly, Kelly will bring to governance, bring back to board next mtg

== Optional items pending time ==

=== Potential New Projects (20 min) ===

* Review Pet Projects list to see what we want to take on next, and who will do it.
* Potential projects:
** No Period Without
** social family friendly bike ride/cargobike meet up during summer
*Pet Projects from Retreat:
** Bike parking at events
** BE working with organizations and grassroots movements to make biking accessible for houseless people.
** A learn to ride program. (this may potentially happen, Greg has started looking into learn to ride for adults)
** offering under-housed/un-housed folks who use bikes DIY repair support or bike maintenance education
** Engage members to identify locations needing better bike parking, then approach the owners/lessees to install the parking
** A bike service van
** Website revamp
** community tourism
** Building relationships with funders or other revenue supporters to support the org
** Tube-bogganing
** Bike With Us (previously bike to the symphony)
** weaving used tubes
** BE History/Archive project
** Unpaid artist in residence
** Bike of the month Tiktok/youtube video series
** Online bike art/invention challenge
** Repair videos series
** Guerrilla bike repair street crew

== In Camera Session ==

{{Motion
|motion= To move into in camera session with Dr. Greg Glatz as guest
|first= Matt Hoyt
|second= Marcel Huculak
|yes=
|no=
|abstain=
|result=
}}

*Kelly (15 min)

{{Motion
|motion= To move out of in camera session
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at pm.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

[[Category:minutes]]
[[Category:2022-2023 Board minutes]]

Board Minutes April 2023

2023-05-08T00:46:14Z

Charlotte.thomasson: /* e-transfer procedure */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== Bike Edmonton Board Meeting Minutes for April 2023 ==

Board meetings are open to Bike Edmonton members and the public.

* Location: Google Meet
* Start Time: April 17, 2023 7pm

Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Kelly Granigan
* Minute-taker: Charlotte Thomasson
* Board attendance: Andi Eng, Stephen Paskaluk, Marcel Huculak, Kelly Granigan, Maxine Myre, Matt Hoyt, Charlotte Thomasson, Alexandra Stout,
* Staff attendance: Greg Glatz
* Regrets: Jason Wong, John Fuller, Ceileigh Cunningham
* Absent: Michelle Bourdon
* Guests:

== Call to Order ==
* Meeting called to order at 7:16 PM

== Logistics for Next Meeting ==
* Date: May 8, 2023, 7pm
* Location: Google Meet
* Chair:
* Minute-taker:

== Discussion of agenda (5 min) ==

== Consent Agenda (5 min) ==

=== President's Report ===
[https://docs.google.com/document/d/1z0OvtShZQrqWpxq5YDKaz6vVd9E8i-PL8cUJPUF0WA4/edit?usp=share_link President's report]

=== Treasurer's Report ===
[https://docs.google.com/document/d/1tbDspOZuZyPAbKYpWdFVb2fcRXTFKR6Ox7zuhd9ywXo/edit?usp=share_link Finance Report]

[https://drive.google.com/file/d/1F6XGR9fTWoAcKG7sepbC8Jp9-kkers03/view?usp=share_link Profit-Loss Statement]

[https://drive.google.com/file/d/1H_q5KN6SIPlpbNu1hdLNpl_IurU8YQgo/view?usp=share_link February Comparative Financial Position Statement]

=== H.R. Committee Report ===
*no meeting

=== Governance Committee Report ===
[https://docs.google.com/document/d/1CCJ_U5XMGVwp-Cw_nupMxqMoTxtsjELvSywXbOOIGbA/edit?usp=share_link Governance Report]

==Reports to be reviewed, not in the consent agenda ==

=== Executive Director's Report ===
[https://docs.google.com/document/d/1zaPLwgcr0Zs2e3kktwPJvEOkxNeNHedB93wQVJNILoA/edit?usp=share_link Executive Director Report]

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this April agenda, the March 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_March_2023 minutes], and reports as presented
|first= Marcel Huculak
|second= Matt Hoyt
|yes=
|no=
|abstain=
|result=
}}

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting, Reminders (5 min)===
* '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1elUJymYoKcXGRH9iBrYCz0eK9WmXNEaMcJvak9XbFc4/edit?usp=share_link volunteer hours] for the past month.
* '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
* '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.
* Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]
* Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]

'''COMPLETED'''
*

=== Special General Meeting Wrap Up (10 min)===

* Welcome Stephen!
* the budget is approved!
* Include discussion of fee changes/messaging
**3 weeks late on roll out with staff
**Introducing sliding scale fees
**Spoke program - buy a spoke ($10), then someone can take a spoke if they need that $10 off (similar to suspended meals)
**Fees are currently super low, Marcel hasnt seen a lot of push back
**Was an increase about 3 years ago

== New Business ==

=== Ad-hoc Committee and Process for deciding South Side Shop future (20 min) ===
* Like preparing the budget, the discussion of the the future of the South Side shop would benefit from a process where all voices are heard and all options are thoroughly investigated. We need an ad-hoc committee to lead this process. As the lease is up on November 30, and the building is up for sale, this is an opportune time to complete a review. There are a variety of opinions and feelings regarding this topic, which would benefit from thorough, careful discussion. By including as much input from people as possible, the best decision for Bike Edmonton can be made. Target for decision: August, to coincide with budget discussions beginning for 2023-2024 fiscal year.
* Some options discussed to date (but should not limit other options raised as part of the process):
** temporary closure during slow season, move to new location
** seek location where fewer commercial bike shops exist
** stay in current location and renegotiate lease
** close South shop, redeploy staff to North shop and increase hours of North shop
**New landlord moving in upstairs
**Need renewal clause in new lease
**Some options discussed to date (but should not limit other options raised as part of the process):
**temporary closure during slow season, move to new location
**seek location where fewer commercial bike shops exist
**stay in current location and renegotiate lease
**close South shop, redeploy staff to North shop and increase hours of North shop
*Committee Members
**Marcel Huculak
**Stephen - strong pos feelings,
**Kelly
**Greg Glatz cc’d
**Matt Hoyt - working in Quebec, prob cant make it happen, kept in loop

=== e-transfer procedure ===
*Normally need 2 signatures, there is an exception
*For etransfers only one person needs to authorize them
*Only marcel and robyn have authorization
*Propose to have a procedure
*Currently robyn gets permission from Marcel
*If marcel needs to pay something cc Kelly or Andi via email and attach to quickbooks
*Kelly checking for policy
**No policy already
*Task governance committee w this
*Marcel will make draft, send to Kelly, Kelly will bring to governance, bring back to board next mtg

== Optional items pending time ==

=== Potential New Projects (20 min) ===

* Review Pet Projects list to see what we want to take on next, and who will do it.
* Potential projects:
** No Period Without
** social family friendly bike ride/cargobike meet up during summer
*Pet Projects from Retreat:
** Bike parking at events
** BE working with organizations and grassroots movements to make biking accessible for houseless people.
** A learn to ride program. (this may potentially happen, Greg has started looking into learn to ride for adults)
** offering under-housed/un-housed folks who use bikes DIY repair support or bike maintenance education
** Engage members to identify locations needing better bike parking, then approach the owners/lessees to install the parking
** A bike service van
** Website revamp
** community tourism
** Building relationships with funders or other revenue supporters to support the org
** Tube-bogganing
** Bike With Us (previously bike to the symphony)
** weaving used tubes
** BE History/Archive project
** Unpaid artist in residence
** Bike of the month Tiktok/youtube video series
** Online bike art/invention challenge
** Repair videos series
** Guerrilla bike repair street crew

== In Camera Session ==

{{Motion
|motion= To move into in camera session with Dr. Greg Glatz as guest
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

*Kelly (15 min)

{{Motion
|motion= To move out of in camera session
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at pm.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

[[Category:minutes]]
[[Category:2022-2023 Board minutes]]

Board Minutes April 2023

2023-05-08T00:45:32Z

Charlotte.thomasson: /* Ad-hoc Committee and Process for deciding South Side Shop future (20 min) */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== Bike Edmonton Board Meeting Minutes for April 2023 ==

Board meetings are open to Bike Edmonton members and the public.

* Location: Google Meet
* Start Time: April 17, 2023 7pm

Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Kelly Granigan
* Minute-taker: Charlotte Thomasson
* Board attendance: Andi Eng, Stephen Paskaluk, Marcel Huculak, Kelly Granigan, Maxine Myre, Matt Hoyt, Charlotte Thomasson, Alexandra Stout,
* Staff attendance: Greg Glatz
* Regrets: Jason Wong, John Fuller, Ceileigh Cunningham
* Absent: Michelle Bourdon
* Guests:

== Call to Order ==
* Meeting called to order at 7:16 PM

== Logistics for Next Meeting ==
* Date: May 8, 2023, 7pm
* Location: Google Meet
* Chair:
* Minute-taker:

== Discussion of agenda (5 min) ==

== Consent Agenda (5 min) ==

=== President's Report ===
[https://docs.google.com/document/d/1z0OvtShZQrqWpxq5YDKaz6vVd9E8i-PL8cUJPUF0WA4/edit?usp=share_link President's report]

=== Treasurer's Report ===
[https://docs.google.com/document/d/1tbDspOZuZyPAbKYpWdFVb2fcRXTFKR6Ox7zuhd9ywXo/edit?usp=share_link Finance Report]

[https://drive.google.com/file/d/1F6XGR9fTWoAcKG7sepbC8Jp9-kkers03/view?usp=share_link Profit-Loss Statement]

[https://drive.google.com/file/d/1H_q5KN6SIPlpbNu1hdLNpl_IurU8YQgo/view?usp=share_link February Comparative Financial Position Statement]

=== H.R. Committee Report ===
*no meeting

=== Governance Committee Report ===
[https://docs.google.com/document/d/1CCJ_U5XMGVwp-Cw_nupMxqMoTxtsjELvSywXbOOIGbA/edit?usp=share_link Governance Report]

==Reports to be reviewed, not in the consent agenda ==

=== Executive Director's Report ===
[https://docs.google.com/document/d/1zaPLwgcr0Zs2e3kktwPJvEOkxNeNHedB93wQVJNILoA/edit?usp=share_link Executive Director Report]

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this April agenda, the March 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_March_2023 minutes], and reports as presented
|first= Marcel Huculak
|second= Matt Hoyt
|yes=
|no=
|abstain=
|result=
}}

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting, Reminders (5 min)===
* '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1elUJymYoKcXGRH9iBrYCz0eK9WmXNEaMcJvak9XbFc4/edit?usp=share_link volunteer hours] for the past month.
* '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
* '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.
* Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]
* Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]

'''COMPLETED'''
*

=== Special General Meeting Wrap Up (10 min)===

* Welcome Stephen!
* the budget is approved!
* Include discussion of fee changes/messaging
**3 weeks late on roll out with staff
**Introducing sliding scale fees
**Spoke program - buy a spoke ($10), then someone can take a spoke if they need that $10 off (similar to suspended meals)
**Fees are currently super low, Marcel hasnt seen a lot of push back
**Was an increase about 3 years ago

== New Business ==

=== Ad-hoc Committee and Process for deciding South Side Shop future (20 min) ===
* Like preparing the budget, the discussion of the the future of the South Side shop would benefit from a process where all voices are heard and all options are thoroughly investigated. We need an ad-hoc committee to lead this process. As the lease is up on November 30, and the building is up for sale, this is an opportune time to complete a review. There are a variety of opinions and feelings regarding this topic, which would benefit from thorough, careful discussion. By including as much input from people as possible, the best decision for Bike Edmonton can be made. Target for decision: August, to coincide with budget discussions beginning for 2023-2024 fiscal year.
* Some options discussed to date (but should not limit other options raised as part of the process):
** temporary closure during slow season, move to new location
** seek location where fewer commercial bike shops exist
** stay in current location and renegotiate lease
** close South shop, redeploy staff to North shop and increase hours of North shop
**New landlord moving in upstairs
**Need renewal clause in new lease
**Some options discussed to date (but should not limit other options raised as part of the process):
**temporary closure during slow season, move to new location
**seek location where fewer commercial bike shops exist
**stay in current location and renegotiate lease
**close South shop, redeploy staff to North shop and increase hours of North shop
*Committee Members
**Marcel Huculak
**Stephen - strong pos feelings,
**Kelly
**Greg Glatz cc’d
**Matt Hoyt - working in Quebec, prob cant make it happen, kept in loop

=== e-transfer procedure ===

== Optional items pending time ==

=== Potential New Projects (20 min) ===

* Review Pet Projects list to see what we want to take on next, and who will do it.
* Potential projects:
** No Period Without
** social family friendly bike ride/cargobike meet up during summer
*Pet Projects from Retreat:
** Bike parking at events
** BE working with organizations and grassroots movements to make biking accessible for houseless people.
** A learn to ride program. (this may potentially happen, Greg has started looking into learn to ride for adults)
** offering under-housed/un-housed folks who use bikes DIY repair support or bike maintenance education
** Engage members to identify locations needing better bike parking, then approach the owners/lessees to install the parking
** A bike service van
** Website revamp
** community tourism
** Building relationships with funders or other revenue supporters to support the org
** Tube-bogganing
** Bike With Us (previously bike to the symphony)
** weaving used tubes
** BE History/Archive project
** Unpaid artist in residence
** Bike of the month Tiktok/youtube video series
** Online bike art/invention challenge
** Repair videos series
** Guerrilla bike repair street crew

== In Camera Session ==

{{Motion
|motion= To move into in camera session with Dr. Greg Glatz as guest
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

*Kelly (15 min)

{{Motion
|motion= To move out of in camera session
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at pm.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

[[Category:minutes]]
[[Category:2022-2023 Board minutes]]

Board Minutes April 2023

2023-05-08T00:43:25Z

Charlotte.thomasson: /* Special General Meeting Wrap Up (10 min) */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== Bike Edmonton Board Meeting Minutes for April 2023 ==

Board meetings are open to Bike Edmonton members and the public.

* Location: Google Meet
* Start Time: April 17, 2023 7pm

Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Kelly Granigan
* Minute-taker: Charlotte Thomasson
* Board attendance: Andi Eng, Stephen Paskaluk, Marcel Huculak, Kelly Granigan, Maxine Myre, Matt Hoyt, Charlotte Thomasson, Alexandra Stout,
* Staff attendance: Greg Glatz
* Regrets: Jason Wong, John Fuller, Ceileigh Cunningham
* Absent: Michelle Bourdon
* Guests:

== Call to Order ==
* Meeting called to order at 7:16 PM

== Logistics for Next Meeting ==
* Date: May 8, 2023, 7pm
* Location: Google Meet
* Chair:
* Minute-taker:

== Discussion of agenda (5 min) ==

== Consent Agenda (5 min) ==

=== President's Report ===
[https://docs.google.com/document/d/1z0OvtShZQrqWpxq5YDKaz6vVd9E8i-PL8cUJPUF0WA4/edit?usp=share_link President's report]

=== Treasurer's Report ===
[https://docs.google.com/document/d/1tbDspOZuZyPAbKYpWdFVb2fcRXTFKR6Ox7zuhd9ywXo/edit?usp=share_link Finance Report]

[https://drive.google.com/file/d/1F6XGR9fTWoAcKG7sepbC8Jp9-kkers03/view?usp=share_link Profit-Loss Statement]

[https://drive.google.com/file/d/1H_q5KN6SIPlpbNu1hdLNpl_IurU8YQgo/view?usp=share_link February Comparative Financial Position Statement]

=== H.R. Committee Report ===
*no meeting

=== Governance Committee Report ===
[https://docs.google.com/document/d/1CCJ_U5XMGVwp-Cw_nupMxqMoTxtsjELvSywXbOOIGbA/edit?usp=share_link Governance Report]

==Reports to be reviewed, not in the consent agenda ==

=== Executive Director's Report ===
[https://docs.google.com/document/d/1zaPLwgcr0Zs2e3kktwPJvEOkxNeNHedB93wQVJNILoA/edit?usp=share_link Executive Director Report]

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this April agenda, the March 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_March_2023 minutes], and reports as presented
|first= Marcel Huculak
|second= Matt Hoyt
|yes=
|no=
|abstain=
|result=
}}

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting, Reminders (5 min)===
* '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1elUJymYoKcXGRH9iBrYCz0eK9WmXNEaMcJvak9XbFc4/edit?usp=share_link volunteer hours] for the past month.
* '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
* '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.
* Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]
* Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]

'''COMPLETED'''
*

=== Special General Meeting Wrap Up (10 min)===

* Welcome Stephen!
* the budget is approved!
* Include discussion of fee changes/messaging
**3 weeks late on roll out with staff
**Introducing sliding scale fees
**Spoke program - buy a spoke ($10), then someone can take a spoke if they need that $10 off (similar to suspended meals)
**Fees are currently super low, Marcel hasnt seen a lot of push back
**Was an increase about 3 years ago

== New Business ==

=== Ad-hoc Committee and Process for deciding South Side Shop future (20 min) ===
* Like preparing the budget, the discussion of the the future of the South Side shop would benefit from a process where all voices are heard and all options are thoroughly investigated. We need an ad-hoc committee to lead this process. As the lease is up on November 30, and the building is up for sale, this is an opportune time to complete a review. There are a variety of opinions and feelings regarding this topic, which would benefit from thorough, careful discussion. By including as much input from people as possible, the best decision for Bike Edmonton can be made. Target for decision: August, to coincide with budget discussions beginning for 2023-2024 fiscal year.
* Some options discussed to date (but should not limit other options raised as part of the process):
** temporary closure during slow season, move to new location
** seek location where fewer commercial bike shops exist
** stay in current location and renegotiate lease
** close South shop, redeploy staff to North shop and increase hours of North shop

=== e-transfer procedure ===

== Optional items pending time ==

=== Potential New Projects (20 min) ===

* Review Pet Projects list to see what we want to take on next, and who will do it.
* Potential projects:
** No Period Without
** social family friendly bike ride/cargobike meet up during summer
*Pet Projects from Retreat:
** Bike parking at events
** BE working with organizations and grassroots movements to make biking accessible for houseless people.
** A learn to ride program. (this may potentially happen, Greg has started looking into learn to ride for adults)
** offering under-housed/un-housed folks who use bikes DIY repair support or bike maintenance education
** Engage members to identify locations needing better bike parking, then approach the owners/lessees to install the parking
** A bike service van
** Website revamp
** community tourism
** Building relationships with funders or other revenue supporters to support the org
** Tube-bogganing
** Bike With Us (previously bike to the symphony)
** weaving used tubes
** BE History/Archive project
** Unpaid artist in residence
** Bike of the month Tiktok/youtube video series
** Online bike art/invention challenge
** Repair videos series
** Guerrilla bike repair street crew

== In Camera Session ==

{{Motion
|motion= To move into in camera session with Dr. Greg Glatz as guest
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

*Kelly (15 min)

{{Motion
|motion= To move out of in camera session
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at pm.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

[[Category:minutes]]
[[Category:2022-2023 Board minutes]]

Board Minutes April 2023

2023-05-08T00:41:08Z

Charlotte.thomasson: /* Approval of Agenda, Minutes, Reports (5 min) */

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== Bike Edmonton Board Meeting Minutes for April 2023 ==

Board meetings are open to Bike Edmonton members and the public.

* Location: Google Meet
* Start Time: April 17, 2023 7pm

Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Kelly Granigan
* Minute-taker: Charlotte Thomasson
* Board attendance: Andi Eng, Stephen Paskaluk, Marcel Huculak, Kelly Granigan, Maxine Myre, Matt Hoyt, Charlotte Thomasson, Alexandra Stout,
* Staff attendance: Greg Glatz
* Regrets: Jason Wong, John Fuller, Ceileigh Cunningham
* Absent: Michelle Bourdon
* Guests:

== Call to Order ==
* Meeting called to order at 7:16 PM

== Logistics for Next Meeting ==
* Date: May 8, 2023, 7pm
* Location: Google Meet
* Chair:
* Minute-taker:

== Discussion of agenda (5 min) ==

== Consent Agenda (5 min) ==

=== President's Report ===
[https://docs.google.com/document/d/1z0OvtShZQrqWpxq5YDKaz6vVd9E8i-PL8cUJPUF0WA4/edit?usp=share_link President's report]

=== Treasurer's Report ===
[https://docs.google.com/document/d/1tbDspOZuZyPAbKYpWdFVb2fcRXTFKR6Ox7zuhd9ywXo/edit?usp=share_link Finance Report]

[https://drive.google.com/file/d/1F6XGR9fTWoAcKG7sepbC8Jp9-kkers03/view?usp=share_link Profit-Loss Statement]

[https://drive.google.com/file/d/1H_q5KN6SIPlpbNu1hdLNpl_IurU8YQgo/view?usp=share_link February Comparative Financial Position Statement]

=== H.R. Committee Report ===
*no meeting

=== Governance Committee Report ===
[https://docs.google.com/document/d/1CCJ_U5XMGVwp-Cw_nupMxqMoTxtsjELvSywXbOOIGbA/edit?usp=share_link Governance Report]

==Reports to be reviewed, not in the consent agenda ==

=== Executive Director's Report ===
[https://docs.google.com/document/d/1zaPLwgcr0Zs2e3kktwPJvEOkxNeNHedB93wQVJNILoA/edit?usp=share_link Executive Director Report]

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this April agenda, the March 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_March_2023 minutes], and reports as presented
|first= Marcel Huculak
|second= Matt Hoyt
|yes=
|no=
|abstain=
|result=
}}

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting, Reminders (5 min)===
* '''Everyone''' log your [https://docs.google.com/spreadsheets/d/1elUJymYoKcXGRH9iBrYCz0eK9WmXNEaMcJvak9XbFc4/edit?usp=share_link volunteer hours] for the past month.
* '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
* '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.
* Reminder of our [https://docs.google.com/document/d/1CPFZz1Rbgra3oIv656PodByl7jJF1SFPTrubYozSS3I/edit?usp=share_link/ Code of Conduct]
* Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy]

'''COMPLETED'''
*

=== Special General Meeting Wrap Up (10 min)===

* Welcome Stephen!
* the budget is approved!
* Include discussion of fee changes/messaging

== New Business ==

=== Ad-hoc Committee and Process for deciding South Side Shop future (20 min) ===
* Like preparing the budget, the discussion of the the future of the South Side shop would benefit from a process where all voices are heard and all options are thoroughly investigated. We need an ad-hoc committee to lead this process. As the lease is up on November 30, and the building is up for sale, this is an opportune time to complete a review. There are a variety of opinions and feelings regarding this topic, which would benefit from thorough, careful discussion. By including as much input from people as possible, the best decision for Bike Edmonton can be made. Target for decision: August, to coincide with budget discussions beginning for 2023-2024 fiscal year.
* Some options discussed to date (but should not limit other options raised as part of the process):
** temporary closure during slow season, move to new location
** seek location where fewer commercial bike shops exist
** stay in current location and renegotiate lease
** close South shop, redeploy staff to North shop and increase hours of North shop

=== e-transfer procedure ===

== Optional items pending time ==

=== Potential New Projects (20 min) ===

* Review Pet Projects list to see what we want to take on next, and who will do it.
* Potential projects:
** No Period Without
** social family friendly bike ride/cargobike meet up during summer
*Pet Projects from Retreat:
** Bike parking at events
** BE working with organizations and grassroots movements to make biking accessible for houseless people.
** A learn to ride program. (this may potentially happen, Greg has started looking into learn to ride for adults)
** offering under-housed/un-housed folks who use bikes DIY repair support or bike maintenance education
** Engage members to identify locations needing better bike parking, then approach the owners/lessees to install the parking
** A bike service van
** Website revamp
** community tourism
** Building relationships with funders or other revenue supporters to support the org
** Tube-bogganing
** Bike With Us (previously bike to the symphony)
** weaving used tubes
** BE History/Archive project
** Unpaid artist in residence
** Bike of the month Tiktok/youtube video series
** Online bike art/invention challenge
** Repair videos series
** Guerrilla bike repair street crew

== In Camera Session ==

{{Motion
|motion= To move into in camera session with Dr. Greg Glatz as guest
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

*Kelly (15 min)

{{Motion
|motion= To move out of in camera session
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at pm.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

[[Category:minutes]]
[[Category:2022-2023 Board minutes]]