Bike Edmonton - User contributions [en]

Board Minutes June 2026

2026-06-16T01:51:43Z

Adam.burgess: /* Co-directors' Report */

== Bike Edmonton Board Meeting Minutes for June 2026 ==

Board meetings are open to Bike Edmonton members and the public.

* Location: BE storage space & Google Meet
* Start Time: 6:30pm

Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair:Keith
* Minute-taker:Colin
* Board attendance:Reinier, Rebecca, Derek W, Colin, Tom
* Staff attendance: Coreen
* Regrets:Derek K, Karl, Adam
* Absent:Brad
* Guests:Tom Forbes

== Call to Order ==
* Meeting called to order by Keith at 650 pm.

== Logistics for Next Meeting ==
* Date: August 10
* Location: BE storage space and Google Meet
* Chair: Keith
* Minute-taker: Adam

*Special working meeting July 13 at 630pm at Dirtbag for those who want to hang out and do work

== Approval of Agenda, Minutes, Reports (5 min) ==
*finish last months minutes re in camera and adjournment
{{Motion
|motion=To approve this month's agenda, the previous month's minutes), and reports as presented below.
|first= Keith
|second= Rebecca
|yes= All
|no=None
|abstain=None
|result=Pass
}}

=== President's Report ===
*[President's Report (Month) (Year)]
Multiple meeting appearances talking about Alberta Transportation Minister's proposal for new legislation to limit bike lanes.
Working with Paths for People, YEG Bike Coalition to get better definition from City on winter bike lane maintenance.

=== Treasurer's & Finance Committee Report ===
*[Treasurer's Report (Month) (Year)]
* Very strong year so far. Basically on plan when taking into account delayed bike sale.
* Request to finance committee to detail surplus financial capacity of the organization (ie. will we continue to run an annual surplus and if so, could we do something more with it?)

{{Motion
|motion= To approve to Finance Committee terms of reference that were circulated.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== H.R. & Ops Committee Report ===
*[H.R. Committee Report (Month) (Year)]
* Met with Richard Coulter (BE Volunteer and HR Professional) about auditing and updating organizational practices
* So close to sending out performance assessment feedback form!
* Colin working with Jan as part of LMCC to resolve conflicts with CA

=== Fundraising Committee Report ===
*[Fundraising Committee Report (Month) (Year)]
* Cristian working to optimize new Zeffy platform and website portal for donations

=== Advocacy Committee Report ===
* Have been meeting with Velo Canada-coordinated Alberta-wide group to discuss provincial action and advocacy to counter the anti-bike lane legislation from the provincial government
* Thinking about breaking off outreach from advocacy to focus on festivals, bike valets, etc.

=== Governance Committee Report ===
*Nothing to report
*Finalize two draft policies, just working through feedback (code of conduct for volunteers and users, conflict resolution)
*Board recruitment and renewal - need to know how many are coming back, how many more we will need, and seed list of potential new board members
*Working to re-bring bylaw update to this upcoming AGM

=== Co-directors' Report ===
* Very busy month, but lots of success!
* Trying to do less full service. Not aligned with core values, and takes up shop resources
* CSJ posting out - hiring underway!
* Looking to re-start adult learn-to-ride classes
* Hiring one more bike builder

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
*

'''COMPLETED'''
*
*

=== Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== New Business ==

=== Strategic Planning Update (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Action Items: '''name''' will ____ by (date).

=== New Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== In Camera Session ==
{{Motion
|motion=To move in camera.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Please list how long you believe your topic will take to discuss:
** Name (___ min)
** Name (___ min)

{{Motion
|motion=To move out of camera] discussion.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at __pm.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

[[Category:minutes]]
[[Category:2018-2019 Board minutes]]
[[Category:Templates]]

Board Minutes June 2026

2026-06-16T01:37:53Z

Adam.burgess: /* Governance Committee Report */

== Bike Edmonton Board Meeting Minutes for June 2026 ==

Board meetings are open to Bike Edmonton members and the public.

* Location: BE storage space & Google Meet
* Start Time: 6:30pm

Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair:Keith
* Minute-taker:Colin
* Board attendance:Reinier, Rebecca, Derek W, Colin, Tom
* Staff attendance: Coreen
* Regrets:Derek K, Karl, Adam
* Absent:Brad
* Guests:Tom Forbes

== Call to Order ==
* Meeting called to order by Keith at 650 pm.

== Logistics for Next Meeting ==
* Date: August 10
* Location: BE storage space and Google Meet
* Chair: Keith
* Minute-taker: Adam

*Special working meeting July 13 at 630pm at Dirtbag for those who want to hang out and do work

== Approval of Agenda, Minutes, Reports (5 min) ==
*finish last months minutes re in camera and adjournment
{{Motion
|motion=To approve this month's agenda, the previous month's minutes), and reports as presented below.
|first= Keith
|second= Rebecca
|yes= All
|no=None
|abstain=None
|result=Pass
}}

=== President's Report ===
*[President's Report (Month) (Year)]
Multiple meeting appearances talking about Alberta Transportation Minister's proposal for new legislation to limit bike lanes.
Working with Paths for People, YEG Bike Coalition to get better definition from City on winter bike lane maintenance.

=== Treasurer's & Finance Committee Report ===
*[Treasurer's Report (Month) (Year)]
* Very strong year so far. Basically on plan when taking into account delayed bike sale.
* Request to finance committee to detail surplus financial capacity of the organization (ie. will we continue to run an annual surplus and if so, could we do something more with it?)

{{Motion
|motion= To approve to Finance Committee terms of reference that were circulated.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== H.R. & Ops Committee Report ===
*[H.R. Committee Report (Month) (Year)]
* Met with Richard Coulter (BE Volunteer and HR Professional) about auditing and updating organizational practices
* So close to sending out performance assessment feedback form!
* Colin working with Jan as part of LMCC to resolve conflicts with CA

=== Fundraising Committee Report ===
*[Fundraising Committee Report (Month) (Year)]
* Cristian working to optimize new Zeffy platform and website portal for donations

=== Advocacy Committee Report ===
* Have been meeting with Velo Canada-coordinated Alberta-wide group to discuss provincial action and advocacy to counter the anti-bike lane legislation from the provincial government
* Thinking about breaking off outreach from advocacy to focus on festivals, bike valets, etc.

=== Governance Committee Report ===
*Nothing to report
*Finalize two draft policies, just working through feedback (code of conduct for volunteers and users, conflict resolution)
*Board recruitment and renewal - need to know how many are coming back, how many more we will need, and seed list of potential new board members
*Working to re-bring bylaw update to this upcoming AGM

=== Co-directors' Report ===

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
*

'''COMPLETED'''
*
*

=== Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== New Business ==

=== Strategic Planning Update (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Action Items: '''name''' will ____ by (date).

=== New Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== In Camera Session ==
{{Motion
|motion=To move in camera.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Please list how long you believe your topic will take to discuss:
** Name (___ min)
** Name (___ min)

{{Motion
|motion=To move out of camera] discussion.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at __pm.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

[[Category:minutes]]
[[Category:2018-2019 Board minutes]]
[[Category:Templates]]

Board Minutes June 2026

2026-06-16T01:32:00Z

Adam.burgess: /* Governance Committee Report */

== Bike Edmonton Board Meeting Minutes for June 2026 ==

Board meetings are open to Bike Edmonton members and the public.

* Location: BE storage space & Google Meet
* Start Time: 6:30pm

Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair:Keith
* Minute-taker:Colin
* Board attendance:Reinier, Rebecca, Derek W, Colin, Tom
* Staff attendance: Coreen
* Regrets:Derek K, Karl, Adam
* Absent:Brad
* Guests:Tom Forbes

== Call to Order ==
* Meeting called to order by Keith at 650 pm.

== Logistics for Next Meeting ==
* Date: August 10
* Location: BE storage space and Google Meet
* Chair: Keith
* Minute-taker: Adam

*Special working meeting July 13 at 630pm at Dirtbag for those who want to hang out and do work

== Approval of Agenda, Minutes, Reports (5 min) ==
*finish last months minutes re in camera and adjournment
{{Motion
|motion=To approve this month's agenda, the previous month's minutes), and reports as presented below.
|first= Keith
|second= Rebecca
|yes= All
|no=None
|abstain=None
|result=Pass
}}

=== President's Report ===
*[President's Report (Month) (Year)]
Multiple meeting appearances talking about Alberta Transportation Minister's proposal for new legislation to limit bike lanes.
Working with Paths for People, YEG Bike Coalition to get better definition from City on winter bike lane maintenance.

=== Treasurer's & Finance Committee Report ===
*[Treasurer's Report (Month) (Year)]
* Very strong year so far. Basically on plan when taking into account delayed bike sale.
* Request to finance committee to detail surplus financial capacity of the organization (ie. will we continue to run an annual surplus and if so, could we do something more with it?)

{{Motion
|motion= To approve to Finance Committee terms of reference that were circulated.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== H.R. & Ops Committee Report ===
*[H.R. Committee Report (Month) (Year)]
* Met with Richard Coulter (BE Volunteer and HR Professional) about auditing and updating organizational practices
* So close to sending out performance assessment feedback form!
* Colin working with Jan as part of LMCC to resolve conflicts with CA

=== Fundraising Committee Report ===
*[Fundraising Committee Report (Month) (Year)]
* Cristian working to optimize new Zeffy platform and website portal for donations

=== Advocacy Committee Report ===
* Have been meeting with Velo Canada-coordinated Alberta-wide group to discuss provincial action and advocacy to counter the anti-bike lane legislation from the provincial government
* Thinking about breaking off outreach from advocacy to focus on festivals, bike valets, etc.

=== Governance Committee Report ===
*Nothing to report
*Finalize two draft policies, just working through feedback (code of conduct for volunteers and users, conflict resolution)

=== Co-directors' Report ===

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
*

'''COMPLETED'''
*
*

=== Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== New Business ==

=== Strategic Planning Update (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Action Items: '''name''' will ____ by (date).

=== New Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== In Camera Session ==
{{Motion
|motion=To move in camera.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Please list how long you believe your topic will take to discuss:
** Name (___ min)
** Name (___ min)

{{Motion
|motion=To move out of camera] discussion.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at __pm.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

[[Category:minutes]]
[[Category:2018-2019 Board minutes]]
[[Category:Templates]]

Board Minutes June 2026

2026-06-16T01:30:55Z

Adam.burgess: /* Governance Committee Report */

== Bike Edmonton Board Meeting Minutes for June 2026 ==

Board meetings are open to Bike Edmonton members and the public.

* Location: BE storage space & Google Meet
* Start Time: 6:30pm

Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair:Keith
* Minute-taker:Colin
* Board attendance:Reinier, Rebecca, Derek W, Colin, Tom
* Staff attendance: Coreen
* Regrets:Derek K, Karl, Adam
* Absent:Brad
* Guests:Tom Forbes

== Call to Order ==
* Meeting called to order by Keith at 650 pm.

== Logistics for Next Meeting ==
* Date: August 10
* Location: BE storage space and Google Meet
* Chair: Keith
* Minute-taker: Adam

*Special working meeting July 13 at 630pm at Dirtbag for those who want to hang out and do work

== Approval of Agenda, Minutes, Reports (5 min) ==
*finish last months minutes re in camera and adjournment
{{Motion
|motion=To approve this month's agenda, the previous month's minutes), and reports as presented below.
|first= Keith
|second= Rebecca
|yes= All
|no=None
|abstain=None
|result=Pass
}}

=== President's Report ===
*[President's Report (Month) (Year)]
Multiple meeting appearances talking about Alberta Transportation Minister's proposal for new legislation to limit bike lanes.
Working with Paths for People, YEG Bike Coalition to get better definition from City on winter bike lane maintenance.

=== Treasurer's & Finance Committee Report ===
*[Treasurer's Report (Month) (Year)]
* Very strong year so far. Basically on plan when taking into account delayed bike sale.
* Request to finance committee to detail surplus financial capacity of the organization (ie. will we continue to run an annual surplus and if so, could we do something more with it?)

{{Motion
|motion= To approve to Finance Committee terms of reference that were circulated.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== H.R. & Ops Committee Report ===
*[H.R. Committee Report (Month) (Year)]
* Met with Richard Coulter (BE Volunteer and HR Professional) about auditing and updating organizational practices
* So close to sending out performance assessment feedback form!
* Colin working with Jan as part of LMCC to resolve conflicts with CA

=== Fundraising Committee Report ===
*[Fundraising Committee Report (Month) (Year)]
* Cristian working to optimize new Zeffy platform and website portal for donations

=== Advocacy Committee Report ===
* Have been meeting with Velo Canada-coordinated Alberta-wide group to discuss provincial action and advocacy to counter the anti-bike lane legislation from the provincial government
* Thinking about breaking off outreach from advocacy to focus on festivals, bike valets, etc.

=== Governance Committee Report ===
*Nothing to report
*Finalize two draft policies

=== Co-directors' Report ===

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
*

'''COMPLETED'''
*
*

=== Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== New Business ==

=== Strategic Planning Update (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Action Items: '''name''' will ____ by (date).

=== New Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== In Camera Session ==
{{Motion
|motion=To move in camera.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Please list how long you believe your topic will take to discuss:
** Name (___ min)
** Name (___ min)

{{Motion
|motion=To move out of camera] discussion.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at __pm.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

[[Category:minutes]]
[[Category:2018-2019 Board minutes]]
[[Category:Templates]]

Board Minutes June 2026

2026-06-16T01:28:29Z

Adam.burgess: /* Fundraising Committee Report */

== Bike Edmonton Board Meeting Minutes for June 2026 ==

Board meetings are open to Bike Edmonton members and the public.

* Location: BE storage space & Google Meet
* Start Time: 6:30pm

Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair:Keith
* Minute-taker:Colin
* Board attendance:Reinier, Rebecca, Derek W, Colin, Tom
* Staff attendance: Coreen
* Regrets:Derek K, Karl, Adam
* Absent:Brad
* Guests:Tom Forbes

== Call to Order ==
* Meeting called to order by Keith at 650 pm.

== Logistics for Next Meeting ==
* Date: August 10
* Location: BE storage space and Google Meet
* Chair: Keith
* Minute-taker: Adam

*Special working meeting July 13 at 630pm at Dirtbag for those who want to hang out and do work

== Approval of Agenda, Minutes, Reports (5 min) ==
*finish last months minutes re in camera and adjournment
{{Motion
|motion=To approve this month's agenda, the previous month's minutes), and reports as presented below.
|first= Keith
|second= Rebecca
|yes= All
|no=None
|abstain=None
|result=Pass
}}

=== President's Report ===
*[President's Report (Month) (Year)]
Multiple meeting appearances talking about Alberta Transportation Minister's proposal for new legislation to limit bike lanes.
Working with Paths for People, YEG Bike Coalition to get better definition from City on winter bike lane maintenance.

=== Treasurer's & Finance Committee Report ===
*[Treasurer's Report (Month) (Year)]
* Very strong year so far. Basically on plan when taking into account delayed bike sale.
* Request to finance committee to detail surplus financial capacity of the organization (ie. will we continue to run an annual surplus and if so, could we do something more with it?)

{{Motion
|motion= To approve to Finance Committee terms of reference that were circulated.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== H.R. & Ops Committee Report ===
*[H.R. Committee Report (Month) (Year)]
* Met with Richard Coulter (BE Volunteer and HR Professional) about auditing and updating organizational practices
* So close to sending out performance assessment feedback form!
* Colin working with Jan as part of LMCC to resolve conflicts with CA

=== Fundraising Committee Report ===
*[Fundraising Committee Report (Month) (Year)]
* Cristian working to optimize new Zeffy platform and website portal for donations

=== Advocacy Committee Report ===
* Have been meeting with Velo Canada-coordinated Alberta-wide group to discuss provincial action and advocacy to counter the anti-bike lane legislation from the provincial government
* Thinking about breaking off outreach from advocacy to focus on festivals, bike valets, etc.

=== Governance Committee Report ===

=== Co-directors' Report ===

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
*

'''COMPLETED'''
*
*

=== Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== New Business ==

=== Strategic Planning Update (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Action Items: '''name''' will ____ by (date).

=== New Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== In Camera Session ==
{{Motion
|motion=To move in camera.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Please list how long you believe your topic will take to discuss:
** Name (___ min)
** Name (___ min)

{{Motion
|motion=To move out of camera] discussion.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at __pm.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

[[Category:minutes]]
[[Category:2018-2019 Board minutes]]
[[Category:Templates]]

Board Minutes June 2026

2026-06-16T01:27:47Z

Adam.burgess: /* Advocacy Committee Report */

== Bike Edmonton Board Meeting Minutes for June 2026 ==

Board meetings are open to Bike Edmonton members and the public.

* Location: BE storage space & Google Meet
* Start Time: 6:30pm

Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair:Keith
* Minute-taker:Colin
* Board attendance:Reinier, Rebecca, Derek W, Colin, Tom
* Staff attendance: Coreen
* Regrets:Derek K, Karl, Adam
* Absent:Brad
* Guests:Tom Forbes

== Call to Order ==
* Meeting called to order by Keith at 650 pm.

== Logistics for Next Meeting ==
* Date: August 10
* Location: BE storage space and Google Meet
* Chair: Keith
* Minute-taker: Adam

*Special working meeting July 13 at 630pm at Dirtbag for those who want to hang out and do work

== Approval of Agenda, Minutes, Reports (5 min) ==
*finish last months minutes re in camera and adjournment
{{Motion
|motion=To approve this month's agenda, the previous month's minutes), and reports as presented below.
|first= Keith
|second= Rebecca
|yes= All
|no=None
|abstain=None
|result=Pass
}}

=== President's Report ===
*[President's Report (Month) (Year)]
Multiple meeting appearances talking about Alberta Transportation Minister's proposal for new legislation to limit bike lanes.
Working with Paths for People, YEG Bike Coalition to get better definition from City on winter bike lane maintenance.

=== Treasurer's & Finance Committee Report ===
*[Treasurer's Report (Month) (Year)]
* Very strong year so far. Basically on plan when taking into account delayed bike sale.
* Request to finance committee to detail surplus financial capacity of the organization (ie. will we continue to run an annual surplus and if so, could we do something more with it?)

{{Motion
|motion= To approve to Finance Committee terms of reference that were circulated.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== H.R. & Ops Committee Report ===
*[H.R. Committee Report (Month) (Year)]
* Met with Richard Coulter (BE Volunteer and HR Professional) about auditing and updating organizational practices
* So close to sending out performance assessment feedback form!
* Colin working with Jan as part of LMCC to resolve conflicts with CA

=== Fundraising Committee Report ===
*[Fundraising Committee Report (Month) (Year)]

=== Advocacy Committee Report ===
* Have been meeting with Velo Canada-coordinated Alberta-wide group to discuss provincial action and advocacy to counter the anti-bike lane legislation from the provincial government
* Thinking about breaking off outreach from advocacy to focus on festivals, bike valets, etc.

=== Governance Committee Report ===

=== Co-directors' Report ===

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
*

'''COMPLETED'''
*
*

=== Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== New Business ==

=== Strategic Planning Update (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Action Items: '''name''' will ____ by (date).

=== New Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== In Camera Session ==
{{Motion
|motion=To move in camera.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Please list how long you believe your topic will take to discuss:
** Name (___ min)
** Name (___ min)

{{Motion
|motion=To move out of camera] discussion.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at __pm.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

[[Category:minutes]]
[[Category:2018-2019 Board minutes]]
[[Category:Templates]]

Board Minutes June 2026

2026-06-16T01:25:07Z

Adam.burgess: /* Advocacy Committee Report */

== Bike Edmonton Board Meeting Minutes for June 2026 ==

Board meetings are open to Bike Edmonton members and the public.

* Location: BE storage space & Google Meet
* Start Time: 6:30pm

Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair:Keith
* Minute-taker:Colin
* Board attendance:Reinier, Rebecca, Derek W, Colin, Tom
* Staff attendance: Coreen
* Regrets:Derek K, Karl, Adam
* Absent:Brad
* Guests:Tom Forbes

== Call to Order ==
* Meeting called to order by Keith at 650 pm.

== Logistics for Next Meeting ==
* Date: August 10
* Location: BE storage space and Google Meet
* Chair: Keith
* Minute-taker: Adam

*Special working meeting July 13 at 630pm at Dirtbag for those who want to hang out and do work

== Approval of Agenda, Minutes, Reports (5 min) ==
*finish last months minutes re in camera and adjournment
{{Motion
|motion=To approve this month's agenda, the previous month's minutes), and reports as presented below.
|first= Keith
|second= Rebecca
|yes= All
|no=None
|abstain=None
|result=Pass
}}

=== President's Report ===
*[President's Report (Month) (Year)]
Multiple meeting appearances talking about Alberta Transportation Minister's proposal for new legislation to limit bike lanes.
Working with Paths for People, YEG Bike Coalition to get better definition from City on winter bike lane maintenance.

=== Treasurer's & Finance Committee Report ===
*[Treasurer's Report (Month) (Year)]
* Very strong year so far. Basically on plan when taking into account delayed bike sale.
* Request to finance committee to detail surplus financial capacity of the organization (ie. will we continue to run an annual surplus and if so, could we do something more with it?)

{{Motion
|motion= To approve to Finance Committee terms of reference that were circulated.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== H.R. & Ops Committee Report ===
*[H.R. Committee Report (Month) (Year)]
* Met with Richard Coulter (BE Volunteer and HR Professional) about auditing and updating organizational practices
* So close to sending out performance assessment feedback form!
* Colin working with Jan as part of LMCC to resolve conflicts with CA

=== Fundraising Committee Report ===
*[Fundraising Committee Report (Month) (Year)]

=== Advocacy Committee Report ===
* Have been meeting with Velo Canada-coordinated Alberta-wide group to discuss provincial action and advocacy to counter the anti-bike lane legislation from the provincial government

=== Governance Committee Report ===

=== Co-directors' Report ===

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
*

'''COMPLETED'''
*
*

=== Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== New Business ==

=== Strategic Planning Update (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Action Items: '''name''' will ____ by (date).

=== New Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== In Camera Session ==
{{Motion
|motion=To move in camera.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Please list how long you believe your topic will take to discuss:
** Name (___ min)
** Name (___ min)

{{Motion
|motion=To move out of camera] discussion.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at __pm.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

[[Category:minutes]]
[[Category:2018-2019 Board minutes]]
[[Category:Templates]]

Board Minutes June 2026

2026-06-16T01:24:06Z

Adam.burgess: /* H.R. & Ops Committee Report */

== Bike Edmonton Board Meeting Minutes for June 2026 ==

Board meetings are open to Bike Edmonton members and the public.

* Location: BE storage space & Google Meet
* Start Time: 6:30pm

Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair:Keith
* Minute-taker:Colin
* Board attendance:Reinier, Rebecca, Derek W, Colin, Tom
* Staff attendance: Coreen
* Regrets:Derek K, Karl, Adam
* Absent:Brad
* Guests:Tom Forbes

== Call to Order ==
* Meeting called to order by Keith at 650 pm.

== Logistics for Next Meeting ==
* Date: August 10
* Location: BE storage space and Google Meet
* Chair: Keith
* Minute-taker: Adam

*Special working meeting July 13 at 630pm at Dirtbag for those who want to hang out and do work

== Approval of Agenda, Minutes, Reports (5 min) ==
*finish last months minutes re in camera and adjournment
{{Motion
|motion=To approve this month's agenda, the previous month's minutes), and reports as presented below.
|first= Keith
|second= Rebecca
|yes= All
|no=None
|abstain=None
|result=Pass
}}

=== President's Report ===
*[President's Report (Month) (Year)]
Multiple meeting appearances talking about Alberta Transportation Minister's proposal for new legislation to limit bike lanes.
Working with Paths for People, YEG Bike Coalition to get better definition from City on winter bike lane maintenance.

=== Treasurer's & Finance Committee Report ===
*[Treasurer's Report (Month) (Year)]
* Very strong year so far. Basically on plan when taking into account delayed bike sale.
* Request to finance committee to detail surplus financial capacity of the organization (ie. will we continue to run an annual surplus and if so, could we do something more with it?)

{{Motion
|motion= To approve to Finance Committee terms of reference that were circulated.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== H.R. & Ops Committee Report ===
*[H.R. Committee Report (Month) (Year)]
* Met with Richard Coulter (BE Volunteer and HR Professional) about auditing and updating organizational practices
* So close to sending out performance assessment feedback form!
* Colin working with Jan as part of LMCC to resolve conflicts with CA

=== Fundraising Committee Report ===
*[Fundraising Committee Report (Month) (Year)]

=== Advocacy Committee Report ===

=== Governance Committee Report ===

=== Co-directors' Report ===

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
*

'''COMPLETED'''
*
*

=== Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== New Business ==

=== Strategic Planning Update (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Action Items: '''name''' will ____ by (date).

=== New Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== In Camera Session ==
{{Motion
|motion=To move in camera.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Please list how long you believe your topic will take to discuss:
** Name (___ min)
** Name (___ min)

{{Motion
|motion=To move out of camera] discussion.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at __pm.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

[[Category:minutes]]
[[Category:2018-2019 Board minutes]]
[[Category:Templates]]

Board Minutes June 2026

2026-06-16T01:22:39Z

Adam.burgess: /* H.R. & Ops Committee Report */

== Bike Edmonton Board Meeting Minutes for June 2026 ==

Board meetings are open to Bike Edmonton members and the public.

* Location: BE storage space & Google Meet
* Start Time: 6:30pm

Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair:Keith
* Minute-taker:Colin
* Board attendance:Reinier, Rebecca, Derek W, Colin, Tom
* Staff attendance: Coreen
* Regrets:Derek K, Karl, Adam
* Absent:Brad
* Guests:Tom Forbes

== Call to Order ==
* Meeting called to order by Keith at 650 pm.

== Logistics for Next Meeting ==
* Date: August 10
* Location: BE storage space and Google Meet
* Chair: Keith
* Minute-taker: Adam

*Special working meeting July 13 at 630pm at Dirtbag for those who want to hang out and do work

== Approval of Agenda, Minutes, Reports (5 min) ==
*finish last months minutes re in camera and adjournment
{{Motion
|motion=To approve this month's agenda, the previous month's minutes), and reports as presented below.
|first= Keith
|second= Rebecca
|yes= All
|no=None
|abstain=None
|result=Pass
}}

=== President's Report ===
*[President's Report (Month) (Year)]
Multiple meeting appearances talking about Alberta Transportation Minister's proposal for new legislation to limit bike lanes.
Working with Paths for People, YEG Bike Coalition to get better definition from City on winter bike lane maintenance.

=== Treasurer's & Finance Committee Report ===
*[Treasurer's Report (Month) (Year)]
* Very strong year so far. Basically on plan when taking into account delayed bike sale.
* Request to finance committee to detail surplus financial capacity of the organization (ie. will we continue to run an annual surplus and if so, could we do something more with it?)

{{Motion
|motion= To approve to Finance Committee terms of reference that were circulated.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== H.R. & Ops Committee Report ===
*[H.R. Committee Report (Month) (Year)]
* Met with Richard Coulter (BE Volunteer and HR Professional) about auditing and updating organizational practices
*

=== Fundraising Committee Report ===
*[Fundraising Committee Report (Month) (Year)]

=== Advocacy Committee Report ===

=== Governance Committee Report ===

=== Co-directors' Report ===

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
*

'''COMPLETED'''
*
*

=== Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== New Business ==

=== Strategic Planning Update (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Action Items: '''name''' will ____ by (date).

=== New Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== In Camera Session ==
{{Motion
|motion=To move in camera.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Please list how long you believe your topic will take to discuss:
** Name (___ min)
** Name (___ min)

{{Motion
|motion=To move out of camera] discussion.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at __pm.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

[[Category:minutes]]
[[Category:2018-2019 Board minutes]]
[[Category:Templates]]

Board Minutes June 2026

2026-06-16T01:11:57Z

Adam.burgess: /* Treasurer's & Finance Committee Report */

== Bike Edmonton Board Meeting Minutes for June 2026 ==

Board meetings are open to Bike Edmonton members and the public.

* Location: BE storage space & Google Meet
* Start Time: 6:30pm

Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair:Keith
* Minute-taker:Colin
* Board attendance:Reinier, Rebecca, Derek W, Colin, Tom
* Staff attendance: Coreen
* Regrets:Derek K, Karl, Adam
* Absent:Brad
* Guests:Tom Forbes

== Call to Order ==
* Meeting called to order by Keith at 650 pm.

== Logistics for Next Meeting ==
* Date: August 10
* Location: BE storage space and Google Meet
* Chair: Keith
* Minute-taker: Adam

*Special working meeting July 13 at 630pm at Dirtbag for those who want to hang out and do work

== Approval of Agenda, Minutes, Reports (5 min) ==
*finish last months minutes re in camera and adjournment
{{Motion
|motion=To approve this month's agenda, the previous month's minutes), and reports as presented below.
|first= Keith
|second= Rebecca
|yes= All
|no=None
|abstain=None
|result=Pass
}}

=== President's Report ===
*[President's Report (Month) (Year)]
Multiple meeting appearances talking about Alberta Transportation Minister's proposal for new legislation to limit bike lanes.
Working with Paths for People, YEG Bike Coalition to get better definition from City on winter bike lane maintenance.

=== Treasurer's & Finance Committee Report ===
*[Treasurer's Report (Month) (Year)]
* Very strong year so far. Basically on plan when taking into account delayed bike sale.
* Request to finance committee to detail surplus financial capacity of the organization (ie. will we continue to run an annual surplus and if so, could we do something more with it?)

{{Motion
|motion= To approve to Finance Committee terms of reference that were circulated.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== H.R. & Ops Committee Report ===
*[H.R. Committee Report (Month) (Year)]

=== Fundraising Committee Report ===
*[Fundraising Committee Report (Month) (Year)]

=== Advocacy Committee Report ===

=== Governance Committee Report ===

=== Co-directors' Report ===

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
*

'''COMPLETED'''
*
*

=== Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== New Business ==

=== Strategic Planning Update (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Action Items: '''name''' will ____ by (date).

=== New Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== In Camera Session ==
{{Motion
|motion=To move in camera.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Please list how long you believe your topic will take to discuss:
** Name (___ min)
** Name (___ min)

{{Motion
|motion=To move out of camera] discussion.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at __pm.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

[[Category:minutes]]
[[Category:2018-2019 Board minutes]]
[[Category:Templates]]

Board Minutes June 2026

2026-06-16T01:09:38Z

Adam.burgess: /* President's Report */

Board Minutes June 2026

2026-06-16T00:56:21Z

Adam.burgess: /* Approval of Agenda, Minutes, Reports (5 min) */

Board Minutes June 2026

2026-06-16T00:53:50Z

Adam.burgess: /* New Business Item 1 (__ min) */

Board Minutes June 2026

2026-06-16T00:52:25Z

Adam.burgess: /* Logistics for Next Meeting */

Board Minutes June 2026

2026-06-16T00:49:11Z

Adam.burgess: /* Attendance */

Board Minutes June 2026

2026-06-16T00:48:49Z

Adam.burgess: /* Call to Order */

Board Minutes June 2026

2026-06-16T00:48:31Z

Adam.burgess: /* Attendance */

Board Minutes June 2026

2026-06-07T21:39:10Z

Adam.burgess: /* Bike Edmonton Board Meeting Minutes for (month)(year) */

Board Minutes June 2026

2026-06-07T21:38:45Z

Adam.burgess: /* Logistics for Next Meeting */

Board Minutes June 2026

2026-06-07T21:36:56Z

Adam.burgess: /* Approval of Agenda, Minutes, Reports (5 min) */

Board Minutes June 2026

2026-06-07T21:36:31Z

Adam.burgess: /* Treasurer's & Finance Committee Report */

Board Minutes May 2026

2026-06-07T21:33:32Z

Adam.burgess: /* Treasurer's & Finance Committee Report */

== Bike Edmonton Board Meeting Minutes for May 2026 ==

Board meetings are open to Bike Edmonton members and the public.

* Location: BE Storage space & Google Meet
* Start Time: 6:30pm

Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Keith
* Minute-taker: Colin
* Board attendance: Rebecca, Derek K, Tom
* Staff attendance: Coreen
* Regrets: Adam, Derek W, Reinier, Crisitan, Karl
* Absent:
* Guests:

== Call to Order ==
* Meeting called to order by at 6:58 pm.

== Logistics for Next Meeting ==
* Date: June 14, 6:30pm
* Location: BE storage space and Google meet
* Chair: Keith
* Minute-taker: Adam

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this month's agenda, the previous month's minutes), and reports as presented below.
|first= Keith
|second= Rebecca
|yes= All
|no= 0
|abstain=
|result= 0
}}

=== President's Report ===
*Debriefed on excellent meeting with City of Edmonton winter path maintenance staff. Will be meeting again to align on priorities for next winter
*Planned to meet with CoE for 107Ave ride to talk about infrastructure issues. City backed out at last minute (claiming Keith had invited more people than the were comfortable with/did not know who would be there). But Reid Clark and staff came along and were well engaged.
*Starting to talk about Grovener bike lane opposition. Working with CoE and Paths for People to collaborate on building excitement

=== Treasurer's & Finance Committee Report ===
*Link to March Financials: https://drive.google.com/file/d/134RvEXUGkjxIaS2PK6HTpk-06BFMIY8n/view?usp=drive_link
*Approval of Terms of Reference. - Did not review in May, to review and approve in June

=== H.R. & Ops Committee Report ===
*[H.R. Committee Report (Month) (Year)]
* Performance assessments for Co-directors in progress - targeting end of July
* Request for HR policy support to be sent out in Newsletter
* LMCC is up and running - Jan and Colin met for the first time. Standard meetings will just be with Colin and Jan, with others to come as needed or interested

=== Fundraising Committee Report ===
*[Fundraising Committee Report (Month) (Year)]
*Did not get CIOG this year - Rebecca looking into. Might be related to financial reporting
*How to we make use of Zephy to better take e donations at outreach events such as the market?

=== Advocacy Committee Report ===
*Discussed recent Alberta Government announcement of making it harder to build/keep bike lanes.

=== Governance Committee Report ===
*Finalizing Volunteer code of Conduct policy. Feedback received about including more content for staff, board, etc. but intent is to keep it simple, just volunteers, so that its easy to distribute to them and be understood. Working with Alex to put it up in the shop somewhere

=== Co-directors' Report ===
*

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
*

'''COMPLETED'''
*
*

=== Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== New Business ==
* Strategic planning update

=== New Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Action Items: '''name''' will ____ by (date).

=== New Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== In Camera Session ==
{{Motion
|motion=To move in camera.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Please list how long you believe your topic will take to discuss:
** Name (___ min)
** Name (___ min)

{{Motion
|motion=To move out of camera] discussion.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at __pm.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

[[Category:minutes]]
[[Category:2018-2019 Board minutes]]
[[Category:Templates]]

Board Minutes May 2026

2026-05-12T01:37:36Z

Adam.burgess:

== Bike Edmonton Board Meeting Minutes for May 2026 ==

Board meetings are open to Bike Edmonton members and the public.

* Location: BE Storage space & Google Meet
* Start Time: 6:30pm

Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Keith
* Minute-taker: Colin
* Board attendance: Rebecca, Derek K, Tom
* Staff attendance: Coreen
* Regrets: Adam, Derek W, Reinier, Crisitan, Karl
* Absent:
* Guests:

== Call to Order ==
* Meeting called to order by at 6:58 pm.

== Logistics for Next Meeting ==
* Date: June 14, 6:30pm
* Location: BE storage space and Google meet
* Chair: Keith
* Minute-taker: Adam

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this month's agenda, the previous month's minutes), and reports as presented below.
|first= Keith
|second= Rebecca
|yes= All
|no= 0
|abstain=
|result= 0
}}

=== President's Report ===
*Debriefed on excellent meeting with City of Edmonton winter path maintenance staff. Will be meeting again to align on priorities for next winter
*Planned to meet with CoE for 107Ave ride to talk about infrastructure issues. City backed out at last minute (claiming Keith had invited more people than the were comfortable with/did not know who would be there). But Reid Clark and staff came along and were well engaged.
*Starting to talk about Grovener bike lane opposition. Working with CoE and Paths for People to collaborate on building excitement

=== Treasurer's & Finance Committee Report ===
*[Treasurer's Report (Month) (Year)]
*Approval of Terms of Reference. - Did not review in May, to review and approve in June

=== H.R. & Ops Committee Report ===
*[H.R. Committee Report (Month) (Year)]
* Performance assessments for Co-directors in progress - targeting end of July
* Request for HR policy support to be sent out in Newsletter
* LMCC is up and running - Jan and Colin met for the first time. Standard meetings will just be with Colin and Jan, with others to come as needed or interested

=== Fundraising Committee Report ===
*[Fundraising Committee Report (Month) (Year)]
*Did not get CIOG this year - Rebecca looking into. Might be related to financial reporting
*How to we make use of Zephy to better take e donations at outreach events such as the market?

=== Advocacy Committee Report ===
*Discussed recent Alberta Government announcement of making it harder to build/keep bike lanes.

=== Governance Committee Report ===
*Finalizing Volunteer code of Conduct policy. Feedback received about including more content for staff, board, etc. but intent is to keep it simple, just volunteers, so that its easy to distribute to them and be understood. Working with Alex to put it up in the shop somewhere

=== Co-directors' Report ===
*

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
*

'''COMPLETED'''
*
*

=== Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== New Business ==
* Strategic planning update

=== New Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Action Items: '''name''' will ____ by (date).

=== New Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== In Camera Session ==
{{Motion
|motion=To move in camera.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Please list how long you believe your topic will take to discuss:
** Name (___ min)
** Name (___ min)

{{Motion
|motion=To move out of camera] discussion.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at __pm.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

[[Category:minutes]]
[[Category:2018-2019 Board minutes]]
[[Category:Templates]]

Board Minutes May 2026

2026-05-11T03:27:27Z

Adam.burgess: /* Logistics for Next Meeting */

Board Minutes May 2026

2026-05-11T03:26:52Z

Adam.burgess: /* Attendance */

Board Minutes May 2026

2026-05-11T03:26:36Z

Adam.burgess: /* Bike Edmonton Board Meeting Minutes for (month)(year) */

Board Minutes April 2026

2026-05-11T03:25:54Z

Adam.burgess: /* New Business */

== Bike Edmonton Board Meeting Minutes for (month)(year) ==

Board meetings are open to Bike Edmonton members and the public.

* Location: BE storage space & Google Meet
* Start Time: 6:30pm

Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Keith
* Minute-taker: Adam
* Board attendance: Adam, Derek K, Colin, Derek W, Reinier, Cristian, Tom,
* Staff attendance: Alex
* Regrets: Karl, Rebecca, Brad
* Absent:
* Guests: Tom Forbes

== Call to Order ==
* Meeting called to order by Keith at 6:37 pm.

== Logistics for Next Meeting ==
* Date: May 11
* Location: Be Storage space and google meet
* Chair: Keith
* Minute-taker: TBD

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this month's agenda, the previous month's minutes), and reports as presented below.
|first= Colin
|second= Tom
|yes=all
|no= none
|abstain=
|result=
}}

=== President's Report ===
*Will make sure the 2025 Annual Report gets filed.
*Met with some bike advocates who came from Quebec City.
*May meet with councillor Reed Clark to talk about some bike lanes going into his ward.
*May 7th doing a ride-along with CoE folks on 107th.
*Plans in the works to talk more with the CoE ice and snow ppl.

=== Treasurer's & Finance Committee Report ===
*Alex working on grant tracking.
*Robin is now putting financials directly into a drive for everyone to see.
*Terms of Reference were just sent out.

=== H.R. & Ops Committee Report ===
*LMCC - we're waiting on the staff to do something, we've done everything on our side. We've told staff who the board reps are. The staff has not appointed representatives.
*Brad was going to help harmonize existing HR policies with the collective agreement-- he doesn't have capacity, so Colin will seek another volunteer-- Tom Forbes will take a look.
*Imagine Canada HR toolkit to work through.
*Working on a template and structure for performance reviews, based on their job descriptions.

=== Fundraising Committee Report ===
*Colin - We should be getting a Casino Q1 2027!!
*Christian - working with Chris on getting us switched over to Zeffy, and with Coreen and Alex and on switching the website.
*We're starting to look at setting up a Foundation-- it looks like a lot of work, but we'll pick away at it.

=== Advocacy Committee Report ===
*Will meet meet this month.
*Reinier has started to email companies to raise $ for the fencing for OSFM bike valet, which will start May 2nd.

=== Governance Committee Report ===
*Took recommended changes from Rebecca re code of conduct and conflict resolution policy to make sure they're in line with the collective agreement. Also got some feedback from codirectors, who wanted the code of conduct to apply to everyone from board members to clients-- Tom has responded to that and will work towards a draft that everyone agrees on.
*Inventorying and removing policies that were never adopted and are not needed.

=== Co-directors' Report ===
*Alex - we were approved for 1/2 CSJ positions we applied for, it will be just 9wk x 30h but will help with outreach and events. Bike sale next weekend, we've got about 150 bikes ready to sell. Alex is working with Robyn on numbers for Eco-Trust grant.
*Colin spoke recently with the volunteer with whom there was conflict last year-- the volunteer reached out with regrets and remorse and commitment to suspend disagreements. Volunteer voiced a plan to stay away on days when their mood might not support constructive engagement. Colin relayed this to the codirectors who discussed and relayed to him that further incidents may lead to him being released as a volunteer without further discussions, and that he needs to accept ongoing feedback from the codirectors, and since then the volunteer has been in a few times and has been reasonable.
*There was general agreement from the board that both the volunteer and those giving him another chance are on a very short leash from the board.

== Current & Completed Business ==

=== Strategic Planning committee (__ min)===
* Colin is hoping to rank shop services by importance as a guide if cuts are needed in future.
* Also looking at our place in the advocacy ecosystem.

== New Business ==

=== None ===

== In Camera Session ==
{{Motion
|motion=To move in camera.
|first= Adam
|second= Colin
|yes= all
|no= none
|abstain=
|result=
}}
* Please list how long you believe your topic will take to discuss:
** Name (___ min)
** Name (___ min)

{{Motion
|motion=To move out of camera] discussion.
|first= Adam
|second= Keith
|yes= all
|no= none
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at _815_pm.
|first= Adam
|second= Colin
|yes= all
|no= none
|abstain=
|result=
}}

[[Category:minutes]]
[[Category:2018-2019 Board minutes]]
[[Category:Templates]]

Board Minutes April 2026

2026-05-11T03:25:39Z

Adam.burgess: /* Current & Completed Business */

== Bike Edmonton Board Meeting Minutes for (month)(year) ==

Board meetings are open to Bike Edmonton members and the public.

* Location: BE storage space & Google Meet
* Start Time: 6:30pm

Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Keith
* Minute-taker: Adam
* Board attendance: Adam, Derek K, Colin, Derek W, Reinier, Cristian, Tom,
* Staff attendance: Alex
* Regrets: Karl, Rebecca, Brad
* Absent:
* Guests: Tom Forbes

== Call to Order ==
* Meeting called to order by Keith at 6:37 pm.

== Logistics for Next Meeting ==
* Date: May 11
* Location: Be Storage space and google meet
* Chair: Keith
* Minute-taker: TBD

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this month's agenda, the previous month's minutes), and reports as presented below.
|first= Colin
|second= Tom
|yes=all
|no= none
|abstain=
|result=
}}

=== President's Report ===
*Will make sure the 2025 Annual Report gets filed.
*Met with some bike advocates who came from Quebec City.
*May meet with councillor Reed Clark to talk about some bike lanes going into his ward.
*May 7th doing a ride-along with CoE folks on 107th.
*Plans in the works to talk more with the CoE ice and snow ppl.

=== Treasurer's & Finance Committee Report ===
*Alex working on grant tracking.
*Robin is now putting financials directly into a drive for everyone to see.
*Terms of Reference were just sent out.

=== H.R. & Ops Committee Report ===
*LMCC - we're waiting on the staff to do something, we've done everything on our side. We've told staff who the board reps are. The staff has not appointed representatives.
*Brad was going to help harmonize existing HR policies with the collective agreement-- he doesn't have capacity, so Colin will seek another volunteer-- Tom Forbes will take a look.
*Imagine Canada HR toolkit to work through.
*Working on a template and structure for performance reviews, based on their job descriptions.

=== Fundraising Committee Report ===
*Colin - We should be getting a Casino Q1 2027!!
*Christian - working with Chris on getting us switched over to Zeffy, and with Coreen and Alex and on switching the website.
*We're starting to look at setting up a Foundation-- it looks like a lot of work, but we'll pick away at it.

=== Advocacy Committee Report ===
*Will meet meet this month.
*Reinier has started to email companies to raise $ for the fencing for OSFM bike valet, which will start May 2nd.

=== Governance Committee Report ===
*Took recommended changes from Rebecca re code of conduct and conflict resolution policy to make sure they're in line with the collective agreement. Also got some feedback from codirectors, who wanted the code of conduct to apply to everyone from board members to clients-- Tom has responded to that and will work towards a draft that everyone agrees on.
*Inventorying and removing policies that were never adopted and are not needed.

=== Co-directors' Report ===
*Alex - we were approved for 1/2 CSJ positions we applied for, it will be just 9wk x 30h but will help with outreach and events. Bike sale next weekend, we've got about 150 bikes ready to sell. Alex is working with Robyn on numbers for Eco-Trust grant.
*Colin spoke recently with the volunteer with whom there was conflict last year-- the volunteer reached out with regrets and remorse and commitment to suspend disagreements. Volunteer voiced a plan to stay away on days when their mood might not support constructive engagement. Colin relayed this to the codirectors who discussed and relayed to him that further incidents may lead to him being released as a volunteer without further discussions, and that he needs to accept ongoing feedback from the codirectors, and since then the volunteer has been in a few times and has been reasonable.
*There was general agreement from the board that both the volunteer and those giving him another chance are on a very short leash from the board.

== Current & Completed Business ==

=== Strategic Planning committee (__ min)===
* Colin is hoping to rank shop services by importance as a guide if cuts are needed in future.
* Also looking at our place in the advocacy ecosystem.

== New Business ==

=== New Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Action Items: '''name''' will ____ by (date).

=== New Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== In Camera Session ==
{{Motion
|motion=To move in camera.
|first= Adam
|second= Colin
|yes= all
|no= none
|abstain=
|result=
}}
* Please list how long you believe your topic will take to discuss:
** Name (___ min)
** Name (___ min)

{{Motion
|motion=To move out of camera] discussion.
|first= Adam
|second= Keith
|yes= all
|no= none
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at _815_pm.
|first= Adam
|second= Colin
|yes= all
|no= none
|abstain=
|result=
}}

[[Category:minutes]]
[[Category:2018-2019 Board minutes]]
[[Category:Templates]]

Board Minutes April 2026

2026-05-11T03:24:46Z

Adam.burgess: /* Logistics for Next Meeting */

== Bike Edmonton Board Meeting Minutes for (month)(year) ==

Board meetings are open to Bike Edmonton members and the public.

* Location: BE storage space & Google Meet
* Start Time: 6:30pm

Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Keith
* Minute-taker: Adam
* Board attendance: Adam, Derek K, Colin, Derek W, Reinier, Cristian, Tom,
* Staff attendance: Alex
* Regrets: Karl, Rebecca, Brad
* Absent:
* Guests: Tom Forbes

== Call to Order ==
* Meeting called to order by Keith at 6:37 pm.

== Logistics for Next Meeting ==
* Date: May 11
* Location: Be Storage space and google meet
* Chair: Keith
* Minute-taker: TBD

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this month's agenda, the previous month's minutes), and reports as presented below.
|first= Colin
|second= Tom
|yes=all
|no= none
|abstain=
|result=
}}

=== President's Report ===
*Will make sure the 2025 Annual Report gets filed.
*Met with some bike advocates who came from Quebec City.
*May meet with councillor Reed Clark to talk about some bike lanes going into his ward.
*May 7th doing a ride-along with CoE folks on 107th.
*Plans in the works to talk more with the CoE ice and snow ppl.

=== Treasurer's & Finance Committee Report ===
*Alex working on grant tracking.
*Robin is now putting financials directly into a drive for everyone to see.
*Terms of Reference were just sent out.

=== H.R. & Ops Committee Report ===
*LMCC - we're waiting on the staff to do something, we've done everything on our side. We've told staff who the board reps are. The staff has not appointed representatives.
*Brad was going to help harmonize existing HR policies with the collective agreement-- he doesn't have capacity, so Colin will seek another volunteer-- Tom Forbes will take a look.
*Imagine Canada HR toolkit to work through.
*Working on a template and structure for performance reviews, based on their job descriptions.

=== Fundraising Committee Report ===
*Colin - We should be getting a Casino Q1 2027!!
*Christian - working with Chris on getting us switched over to Zeffy, and with Coreen and Alex and on switching the website.
*We're starting to look at setting up a Foundation-- it looks like a lot of work, but we'll pick away at it.

=== Advocacy Committee Report ===
*Will meet meet this month.
*Reinier has started to email companies to raise $ for the fencing for OSFM bike valet, which will start May 2nd.

=== Governance Committee Report ===
*Took recommended changes from Rebecca re code of conduct and conflict resolution policy to make sure they're in line with the collective agreement. Also got some feedback from codirectors, who wanted the code of conduct to apply to everyone from board members to clients-- Tom has responded to that and will work towards a draft that everyone agrees on.
*Inventorying and removing policies that were never adopted and are not needed.

=== Co-directors' Report ===
*Alex - we were approved for 1/2 CSJ positions we applied for, it will be just 9wk x 30h but will help with outreach and events. Bike sale next weekend, we've got about 150 bikes ready to sell. Alex is working with Robyn on numbers for Eco-Trust grant.
*Colin spoke recently with the volunteer with whom there was conflict last year-- the volunteer reached out with regrets and remorse and commitment to suspend disagreements. Volunteer voiced a plan to stay away on days when their mood might not support constructive engagement. Colin relayed this to the codirectors who discussed and relayed to him that further incidents may lead to him being released as a volunteer without further discussions, and that he needs to accept ongoing feedback from the codirectors, and since then the volunteer has been in a few times and has been reasonable.
*There was general agreement from the board that both the volunteer and those giving him another chance are on a very short leash from the board.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
*

'''COMPLETED'''
*
*

=== Strategic Planning committee (__ min)===
* Colin is hoping to rank shop services by importance as a guide if cuts are needed in future.
* Also looking at our place in the advocacy ecosystem.
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== New Business ==

=== New Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Action Items: '''name''' will ____ by (date).

=== New Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== In Camera Session ==
{{Motion
|motion=To move in camera.
|first= Adam
|second= Colin
|yes= all
|no= none
|abstain=
|result=
}}
* Please list how long you believe your topic will take to discuss:
** Name (___ min)
** Name (___ min)

{{Motion
|motion=To move out of camera] discussion.
|first= Adam
|second= Keith
|yes= all
|no= none
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at _815_pm.
|first= Adam
|second= Colin
|yes= all
|no= none
|abstain=
|result=
}}

[[Category:minutes]]
[[Category:2018-2019 Board minutes]]
[[Category:Templates]]

Board Minutes April 2026

2026-05-11T03:24:04Z

Adam.burgess: /* Bike Edmonton Board Meeting Minutes for (month)(year) */

== Bike Edmonton Board Meeting Minutes for (month)(year) ==

Board meetings are open to Bike Edmonton members and the public.

* Location: BE storage space & Google Meet
* Start Time: 6:30pm

Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Keith
* Minute-taker: Adam
* Board attendance: Adam, Derek K, Colin, Derek W, Reinier, Cristian, Tom,
* Staff attendance: Alex
* Regrets: Karl, Rebecca, Brad
* Absent:
* Guests: Tom Forbes

== Call to Order ==
* Meeting called to order by Keith at 6:37 pm.

== Logistics for Next Meeting ==
* Date:
* Location:
* Chair:
* Minute-taker:

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this month's agenda, the previous month's minutes), and reports as presented below.
|first= Colin
|second= Tom
|yes=all
|no= none
|abstain=
|result=
}}

=== President's Report ===
*Will make sure the 2025 Annual Report gets filed.
*Met with some bike advocates who came from Quebec City.
*May meet with councillor Reed Clark to talk about some bike lanes going into his ward.
*May 7th doing a ride-along with CoE folks on 107th.
*Plans in the works to talk more with the CoE ice and snow ppl.

=== Treasurer's & Finance Committee Report ===
*Alex working on grant tracking.
*Robin is now putting financials directly into a drive for everyone to see.
*Terms of Reference were just sent out.

=== H.R. & Ops Committee Report ===
*LMCC - we're waiting on the staff to do something, we've done everything on our side. We've told staff who the board reps are. The staff has not appointed representatives.
*Brad was going to help harmonize existing HR policies with the collective agreement-- he doesn't have capacity, so Colin will seek another volunteer-- Tom Forbes will take a look.
*Imagine Canada HR toolkit to work through.
*Working on a template and structure for performance reviews, based on their job descriptions.

=== Fundraising Committee Report ===
*Colin - We should be getting a Casino Q1 2027!!
*Christian - working with Chris on getting us switched over to Zeffy, and with Coreen and Alex and on switching the website.
*We're starting to look at setting up a Foundation-- it looks like a lot of work, but we'll pick away at it.

=== Advocacy Committee Report ===
*Will meet meet this month.
*Reinier has started to email companies to raise $ for the fencing for OSFM bike valet, which will start May 2nd.

=== Governance Committee Report ===
*Took recommended changes from Rebecca re code of conduct and conflict resolution policy to make sure they're in line with the collective agreement. Also got some feedback from codirectors, who wanted the code of conduct to apply to everyone from board members to clients-- Tom has responded to that and will work towards a draft that everyone agrees on.
*Inventorying and removing policies that were never adopted and are not needed.

=== Co-directors' Report ===
*Alex - we were approved for 1/2 CSJ positions we applied for, it will be just 9wk x 30h but will help with outreach and events. Bike sale next weekend, we've got about 150 bikes ready to sell. Alex is working with Robyn on numbers for Eco-Trust grant.
*Colin spoke recently with the volunteer with whom there was conflict last year-- the volunteer reached out with regrets and remorse and commitment to suspend disagreements. Volunteer voiced a plan to stay away on days when their mood might not support constructive engagement. Colin relayed this to the codirectors who discussed and relayed to him that further incidents may lead to him being released as a volunteer without further discussions, and that he needs to accept ongoing feedback from the codirectors, and since then the volunteer has been in a few times and has been reasonable.
*There was general agreement from the board that both the volunteer and those giving him another chance are on a very short leash from the board.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
*

'''COMPLETED'''
*
*

=== Strategic Planning committee (__ min)===
* Colin is hoping to rank shop services by importance as a guide if cuts are needed in future.
* Also looking at our place in the advocacy ecosystem.
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== New Business ==

=== New Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Action Items: '''name''' will ____ by (date).

=== New Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== In Camera Session ==
{{Motion
|motion=To move in camera.
|first= Adam
|second= Colin
|yes= all
|no= none
|abstain=
|result=
}}
* Please list how long you believe your topic will take to discuss:
** Name (___ min)
** Name (___ min)

{{Motion
|motion=To move out of camera] discussion.
|first= Adam
|second= Keith
|yes= all
|no= none
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at _815_pm.
|first= Adam
|second= Colin
|yes= all
|no= none
|abstain=
|result=
}}

[[Category:minutes]]
[[Category:2018-2019 Board minutes]]
[[Category:Templates]]

Board Minutes June 2026

2026-05-11T03:22:37Z

Adam.burgess: Created page with "== Bike Edmonton Board Meeting Minutes for (month)(year) == Board meetings are open to Bike Edmonton members and the public. * Location: ___ & Google Meet * Start Time: 6:30pm Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you! == Attendance == * Meeting Chair: * Minute-taker: * Board attendance: * Staff attendance: * Regrets: * Absent: * Gu..."

Board Minutes April 2026

2026-04-14T02:16:17Z

Adam.burgess: /* Adjournment */

== Bike Edmonton Board Meeting Minutes for (month)(year) ==

Board meetings are open to Bike Edmonton members and the public.

* Location: ___ & Google Meet
* Start Time: 6:30pm

Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Keith
* Minute-taker: Adam
* Board attendance: Adam, Derek K, Colin, Derek W, Reinier, Cristian, Tom,
* Staff attendance: Alex
* Regrets: Karl, Rebecca, Brad
* Absent:
* Guests: Tom Forbes

== Call to Order ==
* Meeting called to order by Keith at 6:37 pm.

== Logistics for Next Meeting ==
* Date:
* Location:
* Chair:
* Minute-taker:

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this month's agenda, the previous month's minutes), and reports as presented below.
|first= Colin
|second= Tom
|yes=all
|no= none
|abstain=
|result=
}}

=== President's Report ===
*Will make sure the 2025 Annual Report gets filed.
*Met with some bike advocates who came from Quebec City.
*May meet with councillor Reed Clark to talk about some bike lanes going into his ward.
*May 7th doing a ride-along with CoE folks on 107th.
*Plans in the works to talk more with the CoE ice and snow ppl.

=== Treasurer's & Finance Committee Report ===
*Alex working on grant tracking.
*Robin is now putting financials directly into a drive for everyone to see.
*Terms of Reference were just sent out.

=== H.R. & Ops Committee Report ===
*LMCC - we're waiting on the staff to do something, we've done everything on our side. We've told staff who the board reps are. The staff has not appointed representatives.
*Brad was going to help harmonize existing HR policies with the collective agreement-- he doesn't have capacity, so Colin will seek another volunteer-- Tom Forbes will take a look.
*Imagine Canada HR toolkit to work through.
*Working on a template and structure for performance reviews, based on their job descriptions.

=== Fundraising Committee Report ===
*Colin - We should be getting a Casino Q1 2027!!
*Christian - working with Chris on getting us switched over to Zeffy, and with Coreen and Alex and on switching the website.
*We're starting to look at setting up a Foundation-- it looks like a lot of work, but we'll pick away at it.

=== Advocacy Committee Report ===
*Will meet meet this month.
*Reinier has started to email companies to raise $ for the fencing for OSFM bike valet, which will start May 2nd.

=== Governance Committee Report ===
*Took recommended changes from Rebecca re code of conduct and conflict resolution policy to make sure they're in line with the collective agreement. Also got some feedback from codirectors, who wanted the code of conduct to apply to everyone from board members to clients-- Tom has responded to that and will work towards a draft that everyone agrees on.
*Inventorying and removing policies that were never adopted and are not needed.

=== Co-directors' Report ===
*Alex - we were approved for 1/2 CSJ positions we applied for, it will be just 9wk x 30h but will help with outreach and events. Bike sale next weekend, we've got about 150 bikes ready to sell. Alex is working with Robyn on numbers for Eco-Trust grant.
*Colin spoke recently with the volunteer with whom there was conflict last year-- the volunteer reached out with regrets and remorse and commitment to suspend disagreements. Volunteer voiced a plan to stay away on days when their mood might not support constructive engagement. Colin relayed this to the codirectors who discussed and relayed to him that further incidents may lead to him being released as a volunteer without further discussions, and that he needs to accept ongoing feedback from the codirectors, and since then the volunteer has been in a few times and has been reasonable.
*There was general agreement from the board that both the volunteer and those giving him another chance are on a very short leash from the board.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
*

'''COMPLETED'''
*
*

=== Strategic Planning committee (__ min)===
* Colin is hoping to rank shop services by importance as a guide if cuts are needed in future.
* Also looking at our place in the advocacy ecosystem.
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== New Business ==

=== New Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Action Items: '''name''' will ____ by (date).

=== New Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== In Camera Session ==
{{Motion
|motion=To move in camera.
|first= Adam
|second= Colin
|yes= all
|no= none
|abstain=
|result=
}}
* Please list how long you believe your topic will take to discuss:
** Name (___ min)
** Name (___ min)

{{Motion
|motion=To move out of camera] discussion.
|first= Adam
|second= Keith
|yes= all
|no= none
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at _815_pm.
|first= Adam
|second= Colin
|yes= all
|no= none
|abstain=
|result=
}}

[[Category:minutes]]
[[Category:2018-2019 Board minutes]]
[[Category:Templates]]

Board Minutes April 2026

2026-04-14T02:15:47Z

Adam.burgess: /* In Camera Session */

== Bike Edmonton Board Meeting Minutes for (month)(year) ==

Board meetings are open to Bike Edmonton members and the public.

* Location: ___ & Google Meet
* Start Time: 6:30pm

Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Keith
* Minute-taker: Adam
* Board attendance: Adam, Derek K, Colin, Derek W, Reinier, Cristian, Tom,
* Staff attendance: Alex
* Regrets: Karl, Rebecca, Brad
* Absent:
* Guests: Tom Forbes

== Call to Order ==
* Meeting called to order by Keith at 6:37 pm.

== Logistics for Next Meeting ==
* Date:
* Location:
* Chair:
* Minute-taker:

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this month's agenda, the previous month's minutes), and reports as presented below.
|first= Colin
|second= Tom
|yes=all
|no= none
|abstain=
|result=
}}

=== President's Report ===
*Will make sure the 2025 Annual Report gets filed.
*Met with some bike advocates who came from Quebec City.
*May meet with councillor Reed Clark to talk about some bike lanes going into his ward.
*May 7th doing a ride-along with CoE folks on 107th.
*Plans in the works to talk more with the CoE ice and snow ppl.

=== Treasurer's & Finance Committee Report ===
*Alex working on grant tracking.
*Robin is now putting financials directly into a drive for everyone to see.
*Terms of Reference were just sent out.

=== H.R. & Ops Committee Report ===
*LMCC - we're waiting on the staff to do something, we've done everything on our side. We've told staff who the board reps are. The staff has not appointed representatives.
*Brad was going to help harmonize existing HR policies with the collective agreement-- he doesn't have capacity, so Colin will seek another volunteer-- Tom Forbes will take a look.
*Imagine Canada HR toolkit to work through.
*Working on a template and structure for performance reviews, based on their job descriptions.

=== Fundraising Committee Report ===
*Colin - We should be getting a Casino Q1 2027!!
*Christian - working with Chris on getting us switched over to Zeffy, and with Coreen and Alex and on switching the website.
*We're starting to look at setting up a Foundation-- it looks like a lot of work, but we'll pick away at it.

=== Advocacy Committee Report ===
*Will meet meet this month.
*Reinier has started to email companies to raise $ for the fencing for OSFM bike valet, which will start May 2nd.

=== Governance Committee Report ===
*Took recommended changes from Rebecca re code of conduct and conflict resolution policy to make sure they're in line with the collective agreement. Also got some feedback from codirectors, who wanted the code of conduct to apply to everyone from board members to clients-- Tom has responded to that and will work towards a draft that everyone agrees on.
*Inventorying and removing policies that were never adopted and are not needed.

=== Co-directors' Report ===
*Alex - we were approved for 1/2 CSJ positions we applied for, it will be just 9wk x 30h but will help with outreach and events. Bike sale next weekend, we've got about 150 bikes ready to sell. Alex is working with Robyn on numbers for Eco-Trust grant.
*Colin spoke recently with the volunteer with whom there was conflict last year-- the volunteer reached out with regrets and remorse and commitment to suspend disagreements. Volunteer voiced a plan to stay away on days when their mood might not support constructive engagement. Colin relayed this to the codirectors who discussed and relayed to him that further incidents may lead to him being released as a volunteer without further discussions, and that he needs to accept ongoing feedback from the codirectors, and since then the volunteer has been in a few times and has been reasonable.
*There was general agreement from the board that both the volunteer and those giving him another chance are on a very short leash from the board.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
*

'''COMPLETED'''
*
*

=== Strategic Planning committee (__ min)===
* Colin is hoping to rank shop services by importance as a guide if cuts are needed in future.
* Also looking at our place in the advocacy ecosystem.
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== New Business ==

=== New Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Action Items: '''name''' will ____ by (date).

=== New Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== In Camera Session ==
{{Motion
|motion=To move in camera.
|first= Adam
|second= Colin
|yes= all
|no= none
|abstain=
|result=
}}
* Please list how long you believe your topic will take to discuss:
** Name (___ min)
** Name (___ min)

{{Motion
|motion=To move out of camera] discussion.
|first= Adam
|second= Keith
|yes= all
|no= none
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at __pm.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

[[Category:minutes]]
[[Category:2018-2019 Board minutes]]
[[Category:Templates]]

Board Minutes April 2026

2026-04-14T02:15:01Z

Adam.burgess: /* Business Item 1 (__ min) */

== Bike Edmonton Board Meeting Minutes for (month)(year) ==

Board meetings are open to Bike Edmonton members and the public.

* Location: ___ & Google Meet
* Start Time: 6:30pm

Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Keith
* Minute-taker: Adam
* Board attendance: Adam, Derek K, Colin, Derek W, Reinier, Cristian, Tom,
* Staff attendance: Alex
* Regrets: Karl, Rebecca, Brad
* Absent:
* Guests: Tom Forbes

== Call to Order ==
* Meeting called to order by Keith at 6:37 pm.

== Logistics for Next Meeting ==
* Date:
* Location:
* Chair:
* Minute-taker:

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this month's agenda, the previous month's minutes), and reports as presented below.
|first= Colin
|second= Tom
|yes=all
|no= none
|abstain=
|result=
}}

=== President's Report ===
*Will make sure the 2025 Annual Report gets filed.
*Met with some bike advocates who came from Quebec City.
*May meet with councillor Reed Clark to talk about some bike lanes going into his ward.
*May 7th doing a ride-along with CoE folks on 107th.
*Plans in the works to talk more with the CoE ice and snow ppl.

=== Treasurer's & Finance Committee Report ===
*Alex working on grant tracking.
*Robin is now putting financials directly into a drive for everyone to see.
*Terms of Reference were just sent out.

=== H.R. & Ops Committee Report ===
*LMCC - we're waiting on the staff to do something, we've done everything on our side. We've told staff who the board reps are. The staff has not appointed representatives.
*Brad was going to help harmonize existing HR policies with the collective agreement-- he doesn't have capacity, so Colin will seek another volunteer-- Tom Forbes will take a look.
*Imagine Canada HR toolkit to work through.
*Working on a template and structure for performance reviews, based on their job descriptions.

=== Fundraising Committee Report ===
*Colin - We should be getting a Casino Q1 2027!!
*Christian - working with Chris on getting us switched over to Zeffy, and with Coreen and Alex and on switching the website.
*We're starting to look at setting up a Foundation-- it looks like a lot of work, but we'll pick away at it.

=== Advocacy Committee Report ===
*Will meet meet this month.
*Reinier has started to email companies to raise $ for the fencing for OSFM bike valet, which will start May 2nd.

=== Governance Committee Report ===
*Took recommended changes from Rebecca re code of conduct and conflict resolution policy to make sure they're in line with the collective agreement. Also got some feedback from codirectors, who wanted the code of conduct to apply to everyone from board members to clients-- Tom has responded to that and will work towards a draft that everyone agrees on.
*Inventorying and removing policies that were never adopted and are not needed.

=== Co-directors' Report ===
*Alex - we were approved for 1/2 CSJ positions we applied for, it will be just 9wk x 30h but will help with outreach and events. Bike sale next weekend, we've got about 150 bikes ready to sell. Alex is working with Robyn on numbers for Eco-Trust grant.
*Colin spoke recently with the volunteer with whom there was conflict last year-- the volunteer reached out with regrets and remorse and commitment to suspend disagreements. Volunteer voiced a plan to stay away on days when their mood might not support constructive engagement. Colin relayed this to the codirectors who discussed and relayed to him that further incidents may lead to him being released as a volunteer without further discussions, and that he needs to accept ongoing feedback from the codirectors, and since then the volunteer has been in a few times and has been reasonable.
*There was general agreement from the board that both the volunteer and those giving him another chance are on a very short leash from the board.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
*

'''COMPLETED'''
*
*

=== Strategic Planning committee (__ min)===
* Colin is hoping to rank shop services by importance as a guide if cuts are needed in future.
* Also looking at our place in the advocacy ecosystem.
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== New Business ==

=== New Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Action Items: '''name''' will ____ by (date).

=== New Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== In Camera Session ==
{{Motion
|motion=To move in camera.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Please list how long you believe your topic will take to discuss:
** Name (___ min)
** Name (___ min)

{{Motion
|motion=To move out of camera] discussion.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at __pm.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

[[Category:minutes]]
[[Category:2018-2019 Board minutes]]
[[Category:Templates]]

Board Minutes April 2026

2026-04-14T02:12:23Z

Adam.burgess: /* In Camera Session */

== Bike Edmonton Board Meeting Minutes for (month)(year) ==

Board meetings are open to Bike Edmonton members and the public.

* Location: ___ & Google Meet
* Start Time: 6:30pm

Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Keith
* Minute-taker: Adam
* Board attendance: Adam, Derek K, Colin, Derek W, Reinier, Cristian, Tom,
* Staff attendance: Alex
* Regrets: Karl, Rebecca, Brad
* Absent:
* Guests: Tom Forbes

== Call to Order ==
* Meeting called to order by Keith at 6:37 pm.

== Logistics for Next Meeting ==
* Date:
* Location:
* Chair:
* Minute-taker:

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this month's agenda, the previous month's minutes), and reports as presented below.
|first= Colin
|second= Tom
|yes=all
|no= none
|abstain=
|result=
}}

=== President's Report ===
*Will make sure the 2025 Annual Report gets filed.
*Met with some bike advocates who came from Quebec City.
*May meet with councillor Reed Clark to talk about some bike lanes going into his ward.
*May 7th doing a ride-along with CoE folks on 107th.
*Plans in the works to talk more with the CoE ice and snow ppl.

=== Treasurer's & Finance Committee Report ===
*Alex working on grant tracking.
*Robin is now putting financials directly into a drive for everyone to see.
*Terms of Reference were just sent out.

=== H.R. & Ops Committee Report ===
*LMCC - we're waiting on the staff to do something, we've done everything on our side. We've told staff who the board reps are. The staff has not appointed representatives.
*Brad was going to help harmonize existing HR policies with the collective agreement-- he doesn't have capacity, so Colin will seek another volunteer-- Tom Forbes will take a look.
*Imagine Canada HR toolkit to work through.
*Working on a template and structure for performance reviews, based on their job descriptions.

=== Fundraising Committee Report ===
*Colin - We should be getting a Casino Q1 2027!!
*Christian - working with Chris on getting us switched over to Zeffy, and with Coreen and Alex and on switching the website.
*We're starting to look at setting up a Foundation-- it looks like a lot of work, but we'll pick away at it.

=== Advocacy Committee Report ===
*Will meet meet this month.
*Reinier has started to email companies to raise $ for the fencing for OSFM bike valet, which will start May 2nd.

=== Governance Committee Report ===
*Took recommended changes from Rebecca re code of conduct and conflict resolution policy to make sure they're in line with the collective agreement. Also got some feedback from codirectors, who wanted the code of conduct to apply to everyone from board members to clients-- Tom has responded to that and will work towards a draft that everyone agrees on.
*Inventorying and removing policies that were never adopted and are not needed.

=== Co-directors' Report ===
*Alex - we were approved for 1/2 CSJ positions we applied for, it will be just 9wk x 30h but will help with outreach and events. Bike sale next weekend, we've got about 150 bikes ready to sell. Alex is working with Robyn on numbers for Eco-Trust grant.
*Colin spoke recently with the volunteer with whom there was conflict last year-- the volunteer reached out with regrets and remorse and commitment to suspend disagreements. Volunteer voiced a plan to stay away on days when their mood might not support constructive engagement. Colin relayed this to the codirectors who discussed and relayed to him that further incidents may lead to him being released as a volunteer without further discussions, and that he needs to accept ongoing feedback from the codirectors, and since then the volunteer has been in a few times and has been reasonable.
*There was general agreement from the board that both the volunteer and those giving him another chance are on a very short leash from the board.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
*

'''COMPLETED'''
*
*

=== Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== New Business ==

=== New Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Action Items: '''name''' will ____ by (date).

=== New Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== In Camera Session ==
{{Motion
|motion=To move in camera.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Please list how long you believe your topic will take to discuss:
** Name (___ min)
** Name (___ min)

{{Motion
|motion=To move out of camera] discussion.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at __pm.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

[[Category:minutes]]
[[Category:2018-2019 Board minutes]]
[[Category:Templates]]

Board Minutes April 2026

2026-04-14T02:12:07Z

Adam.burgess: /* Approval of Agenda, Minutes, Reports (5 min) */

== Bike Edmonton Board Meeting Minutes for (month)(year) ==

Board meetings are open to Bike Edmonton members and the public.

* Location: ___ & Google Meet
* Start Time: 6:30pm

Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Keith
* Minute-taker: Adam
* Board attendance: Adam, Derek K, Colin, Derek W, Reinier, Cristian, Tom,
* Staff attendance: Alex
* Regrets: Karl, Rebecca, Brad
* Absent:
* Guests: Tom Forbes

== Call to Order ==
* Meeting called to order by Keith at 6:37 pm.

== Logistics for Next Meeting ==
* Date:
* Location:
* Chair:
* Minute-taker:

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this month's agenda, the previous month's minutes), and reports as presented below.
|first= Colin
|second= Tom
|yes=all
|no= none
|abstain=
|result=
}}

=== President's Report ===
*Will make sure the 2025 Annual Report gets filed.
*Met with some bike advocates who came from Quebec City.
*May meet with councillor Reed Clark to talk about some bike lanes going into his ward.
*May 7th doing a ride-along with CoE folks on 107th.
*Plans in the works to talk more with the CoE ice and snow ppl.

=== Treasurer's & Finance Committee Report ===
*Alex working on grant tracking.
*Robin is now putting financials directly into a drive for everyone to see.
*Terms of Reference were just sent out.

=== H.R. & Ops Committee Report ===
*LMCC - we're waiting on the staff to do something, we've done everything on our side. We've told staff who the board reps are. The staff has not appointed representatives.
*Brad was going to help harmonize existing HR policies with the collective agreement-- he doesn't have capacity, so Colin will seek another volunteer-- Tom Forbes will take a look.
*Imagine Canada HR toolkit to work through.
*Working on a template and structure for performance reviews, based on their job descriptions.

=== Fundraising Committee Report ===
*Colin - We should be getting a Casino Q1 2027!!
*Christian - working with Chris on getting us switched over to Zeffy, and with Coreen and Alex and on switching the website.
*We're starting to look at setting up a Foundation-- it looks like a lot of work, but we'll pick away at it.

=== Advocacy Committee Report ===
*Will meet meet this month.
*Reinier has started to email companies to raise $ for the fencing for OSFM bike valet, which will start May 2nd.

=== Governance Committee Report ===
*Took recommended changes from Rebecca re code of conduct and conflict resolution policy to make sure they're in line with the collective agreement. Also got some feedback from codirectors, who wanted the code of conduct to apply to everyone from board members to clients-- Tom has responded to that and will work towards a draft that everyone agrees on.
*Inventorying and removing policies that were never adopted and are not needed.

=== Co-directors' Report ===
*Alex - we were approved for 1/2 CSJ positions we applied for, it will be just 9wk x 30h but will help with outreach and events. Bike sale next weekend, we've got about 150 bikes ready to sell. Alex is working with Robyn on numbers for Eco-Trust grant.
*Colin spoke recently with the volunteer with whom there was conflict last year-- the volunteer reached out with regrets and remorse and commitment to suspend disagreements. Volunteer voiced a plan to stay away on days when their mood might not support constructive engagement. Colin relayed this to the codirectors who discussed and relayed to him that further incidents may lead to him being released as a volunteer without further discussions, and that he needs to accept ongoing feedback from the codirectors, and since then the volunteer has been in a few times and has been reasonable.
*There was general agreement from the board that both the volunteer and those giving him another chance are on a very short leash from the board.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
*

'''COMPLETED'''
*
*

=== Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== New Business ==

=== New Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Action Items: '''name''' will ____ by (date).

=== New Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== In Camera Session ==
{{Motion
|motion=To move in camera.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Please list how long you believe your topic will take to discuss:
** Name (___ min)
** Name (___ min)

{{Motion
|motion=To move out of camera] discussion.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at __pm.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

[[Category:minutes]]
[[Category:2018-2019 Board minutes]]
[[Category:Templates]]

Board Minutes April 2026

2026-04-14T02:11:38Z

Adam.burgess: /* Governance Committee Report */

== Bike Edmonton Board Meeting Minutes for (month)(year) ==

Board meetings are open to Bike Edmonton members and the public.

* Location: ___ & Google Meet
* Start Time: 6:30pm

Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Keith
* Minute-taker: Adam
* Board attendance: Adam, Derek K, Colin, Derek W, Reinier, Cristian, Tom,
* Staff attendance: Alex
* Regrets: Karl, Rebecca, Brad
* Absent:
* Guests: Tom Forbes

== Call to Order ==
* Meeting called to order by Keith at 6:37 pm.

== Logistics for Next Meeting ==
* Date:
* Location:
* Chair:
* Minute-taker:

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this month's agenda, the previous month's minutes), and reports as presented below.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

=== President's Report ===
*Will make sure the 2025 Annual Report gets filed.
*Met with some bike advocates who came from Quebec City.
*May meet with councillor Reed Clark to talk about some bike lanes going into his ward.
*May 7th doing a ride-along with CoE folks on 107th.
*Plans in the works to talk more with the CoE ice and snow ppl.

=== Treasurer's & Finance Committee Report ===
*Alex working on grant tracking.
*Robin is now putting financials directly into a drive for everyone to see.
*Terms of Reference were just sent out.

=== H.R. & Ops Committee Report ===
*LMCC - we're waiting on the staff to do something, we've done everything on our side. We've told staff who the board reps are. The staff has not appointed representatives.
*Brad was going to help harmonize existing HR policies with the collective agreement-- he doesn't have capacity, so Colin will seek another volunteer-- Tom Forbes will take a look.
*Imagine Canada HR toolkit to work through.
*Working on a template and structure for performance reviews, based on their job descriptions.

=== Fundraising Committee Report ===
*Colin - We should be getting a Casino Q1 2027!!
*Christian - working with Chris on getting us switched over to Zeffy, and with Coreen and Alex and on switching the website.
*We're starting to look at setting up a Foundation-- it looks like a lot of work, but we'll pick away at it.

=== Advocacy Committee Report ===
*Will meet meet this month.
*Reinier has started to email companies to raise $ for the fencing for OSFM bike valet, which will start May 2nd.

=== Governance Committee Report ===
*Took recommended changes from Rebecca re code of conduct and conflict resolution policy to make sure they're in line with the collective agreement. Also got some feedback from codirectors, who wanted the code of conduct to apply to everyone from board members to clients-- Tom has responded to that and will work towards a draft that everyone agrees on.
*Inventorying and removing policies that were never adopted and are not needed.

=== Co-directors' Report ===
*Alex - we were approved for 1/2 CSJ positions we applied for, it will be just 9wk x 30h but will help with outreach and events. Bike sale next weekend, we've got about 150 bikes ready to sell. Alex is working with Robyn on numbers for Eco-Trust grant.
*Colin spoke recently with the volunteer with whom there was conflict last year-- the volunteer reached out with regrets and remorse and commitment to suspend disagreements. Volunteer voiced a plan to stay away on days when their mood might not support constructive engagement. Colin relayed this to the codirectors who discussed and relayed to him that further incidents may lead to him being released as a volunteer without further discussions, and that he needs to accept ongoing feedback from the codirectors, and since then the volunteer has been in a few times and has been reasonable.
*There was general agreement from the board that both the volunteer and those giving him another chance are on a very short leash from the board.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
*

'''COMPLETED'''
*
*

=== Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== New Business ==

=== New Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Action Items: '''name''' will ____ by (date).

=== New Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== In Camera Session ==
{{Motion
|motion=To move in camera.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Please list how long you believe your topic will take to discuss:
** Name (___ min)
** Name (___ min)

{{Motion
|motion=To move out of camera] discussion.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at __pm.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

[[Category:minutes]]
[[Category:2018-2019 Board minutes]]
[[Category:Templates]]

Board Minutes April 2026

2026-04-14T02:08:05Z

Adam.burgess: /* Advocacy Committee Report */

== Bike Edmonton Board Meeting Minutes for (month)(year) ==

Board meetings are open to Bike Edmonton members and the public.

* Location: ___ & Google Meet
* Start Time: 6:30pm

Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Keith
* Minute-taker: Adam
* Board attendance: Adam, Derek K, Colin, Derek W, Reinier, Cristian, Tom,
* Staff attendance: Alex
* Regrets: Karl, Rebecca, Brad
* Absent:
* Guests: Tom Forbes

== Call to Order ==
* Meeting called to order by Keith at 6:37 pm.

== Logistics for Next Meeting ==
* Date:
* Location:
* Chair:
* Minute-taker:

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this month's agenda, the previous month's minutes), and reports as presented below.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

=== President's Report ===
*Will make sure the 2025 Annual Report gets filed.
*Met with some bike advocates who came from Quebec City.
*May meet with councillor Reed Clark to talk about some bike lanes going into his ward.
*May 7th doing a ride-along with CoE folks on 107th.
*Plans in the works to talk more with the CoE ice and snow ppl.

=== Treasurer's & Finance Committee Report ===
*Alex working on grant tracking.
*Robin is now putting financials directly into a drive for everyone to see.
*Terms of Reference were just sent out.

=== H.R. & Ops Committee Report ===
*LMCC - we're waiting on the staff to do something, we've done everything on our side. We've told staff who the board reps are. The staff has not appointed representatives.
*Brad was going to help harmonize existing HR policies with the collective agreement-- he doesn't have capacity, so Colin will seek another volunteer-- Tom Forbes will take a look.
*Imagine Canada HR toolkit to work through.
*Working on a template and structure for performance reviews, based on their job descriptions.

=== Fundraising Committee Report ===
*Colin - We should be getting a Casino Q1 2027!!
*Christian - working with Chris on getting us switched over to Zeffy, and with Coreen and Alex and on switching the website.
*We're starting to look at setting up a Foundation-- it looks like a lot of work, but we'll pick away at it.

=== Advocacy Committee Report ===
*Will meet meet this month.
*Reinier has started to email companies to raise $ for the fencing for OSFM bike valet, which will start May 2nd.

=== Governance Committee Report ===

=== Co-directors' Report ===
*Alex - we were approved for 1/2 CSJ positions we applied for, it will be just 9wk x 30h but will help with outreach and events. Bike sale next weekend, we've got about 150 bikes ready to sell. Alex is working with Robyn on numbers for Eco-Trust grant.
*Colin spoke recently with the volunteer with whom there was conflict last year-- the volunteer reached out with regrets and remorse and commitment to suspend disagreements. Volunteer voiced a plan to stay away on days when their mood might not support constructive engagement. Colin relayed this to the codirectors who discussed and relayed to him that further incidents may lead to him being released as a volunteer without further discussions, and that he needs to accept ongoing feedback from the codirectors, and since then the volunteer has been in a few times and has been reasonable.
*There was general agreement from the board that both the volunteer and those giving him another chance are on a very short leash from the board.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
*

'''COMPLETED'''
*
*

=== Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== New Business ==

=== New Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Action Items: '''name''' will ____ by (date).

=== New Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== In Camera Session ==
{{Motion
|motion=To move in camera.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Please list how long you believe your topic will take to discuss:
** Name (___ min)
** Name (___ min)

{{Motion
|motion=To move out of camera] discussion.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at __pm.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

[[Category:minutes]]
[[Category:2018-2019 Board minutes]]
[[Category:Templates]]

Board Minutes April 2026

2026-04-14T02:05:15Z

Adam.burgess: /* H.R. & Ops Committee Report */

== Bike Edmonton Board Meeting Minutes for (month)(year) ==

Board meetings are open to Bike Edmonton members and the public.

* Location: ___ & Google Meet
* Start Time: 6:30pm

Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Keith
* Minute-taker: Adam
* Board attendance: Adam, Derek K, Colin, Derek W, Reinier, Cristian, Tom,
* Staff attendance: Alex
* Regrets: Karl, Rebecca, Brad
* Absent:
* Guests: Tom Forbes

== Call to Order ==
* Meeting called to order by Keith at 6:37 pm.

== Logistics for Next Meeting ==
* Date:
* Location:
* Chair:
* Minute-taker:

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this month's agenda, the previous month's minutes), and reports as presented below.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

=== President's Report ===
*Will make sure the 2025 Annual Report gets filed.
*Met with some bike advocates who came from Quebec City.
*May meet with councillor Reed Clark to talk about some bike lanes going into his ward.
*May 7th doing a ride-along with CoE folks on 107th.
*Plans in the works to talk more with the CoE ice and snow ppl.

=== Treasurer's & Finance Committee Report ===
*Alex working on grant tracking.
*Robin is now putting financials directly into a drive for everyone to see.
*Terms of Reference were just sent out.

=== H.R. & Ops Committee Report ===
*LMCC - we're waiting on the staff to do something, we've done everything on our side. We've told staff who the board reps are. The staff has not appointed representatives.
*Brad was going to help harmonize existing HR policies with the collective agreement-- he doesn't have capacity, so Colin will seek another volunteer-- Tom Forbes will take a look.
*Imagine Canada HR toolkit to work through.
*Working on a template and structure for performance reviews, based on their job descriptions.

=== Fundraising Committee Report ===
*Colin - We should be getting a Casino Q1 2027!!
*Christian - working with Chris on getting us switched over to Zeffy, and with Coreen and Alex and on switching the website.
*We're starting to look at setting up a Foundation-- it looks like a lot of work, but we'll pick away at it.

=== Advocacy Committee Report ===

=== Governance Committee Report ===

=== Co-directors' Report ===
*Alex - we were approved for 1/2 CSJ positions we applied for, it will be just 9wk x 30h but will help with outreach and events. Bike sale next weekend, we've got about 150 bikes ready to sell. Alex is working with Robyn on numbers for Eco-Trust grant.
*Colin spoke recently with the volunteer with whom there was conflict last year-- the volunteer reached out with regrets and remorse and commitment to suspend disagreements. Volunteer voiced a plan to stay away on days when their mood might not support constructive engagement. Colin relayed this to the codirectors who discussed and relayed to him that further incidents may lead to him being released as a volunteer without further discussions, and that he needs to accept ongoing feedback from the codirectors, and since then the volunteer has been in a few times and has been reasonable.
*There was general agreement from the board that both the volunteer and those giving him another chance are on a very short leash from the board.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
*

'''COMPLETED'''
*
*

=== Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== New Business ==

=== New Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Action Items: '''name''' will ____ by (date).

=== New Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== In Camera Session ==
{{Motion
|motion=To move in camera.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Please list how long you believe your topic will take to discuss:
** Name (___ min)
** Name (___ min)

{{Motion
|motion=To move out of camera] discussion.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at __pm.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

[[Category:minutes]]
[[Category:2018-2019 Board minutes]]
[[Category:Templates]]

Board Minutes April 2026

2026-04-14T02:01:47Z

Adam.burgess: /* H.R. & Ops Committee Report */

== Bike Edmonton Board Meeting Minutes for (month)(year) ==

Board meetings are open to Bike Edmonton members and the public.

* Location: ___ & Google Meet
* Start Time: 6:30pm

Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Keith
* Minute-taker: Adam
* Board attendance: Adam, Derek K, Colin, Derek W, Reinier, Cristian, Tom,
* Staff attendance: Alex
* Regrets: Karl, Rebecca, Brad
* Absent:
* Guests: Tom Forbes

== Call to Order ==
* Meeting called to order by Keith at 6:37 pm.

== Logistics for Next Meeting ==
* Date:
* Location:
* Chair:
* Minute-taker:

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this month's agenda, the previous month's minutes), and reports as presented below.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

=== President's Report ===
*Will make sure the 2025 Annual Report gets filed.
*Met with some bike advocates who came from Quebec City.
*May meet with councillor Reed Clark to talk about some bike lanes going into his ward.
*May 7th doing a ride-along with CoE folks on 107th.
*Plans in the works to talk more with the CoE ice and snow ppl.

=== Treasurer's & Finance Committee Report ===
*Alex working on grant tracking.
*Robin is now putting financials directly into a drive for everyone to see.
*Terms of Reference were just sent out.

=== H.R. & Ops Committee Report ===
*LMCC - we're waiting on the staff to do something, we've done everything on our side. We've told staff who the board reps are. The staff has not appointed representatives.

=== Fundraising Committee Report ===
*Colin - We should be getting a Casino Q1 2027!!
*Christian - working with Chris on getting us switched over to Zeffy, and with Coreen and Alex and on switching the website.
*We're starting to look at setting up a Foundation-- it looks like a lot of work, but we'll pick away at it.

=== Advocacy Committee Report ===

=== Governance Committee Report ===

=== Co-directors' Report ===
*Alex - we were approved for 1/2 CSJ positions we applied for, it will be just 9wk x 30h but will help with outreach and events. Bike sale next weekend, we've got about 150 bikes ready to sell. Alex is working with Robyn on numbers for Eco-Trust grant.
*Colin spoke recently with the volunteer with whom there was conflict last year-- the volunteer reached out with regrets and remorse and commitment to suspend disagreements. Volunteer voiced a plan to stay away on days when their mood might not support constructive engagement. Colin relayed this to the codirectors who discussed and relayed to him that further incidents may lead to him being released as a volunteer without further discussions, and that he needs to accept ongoing feedback from the codirectors, and since then the volunteer has been in a few times and has been reasonable.
*There was general agreement from the board that both the volunteer and those giving him another chance are on a very short leash from the board.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
*

'''COMPLETED'''
*
*

=== Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== New Business ==

=== New Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Action Items: '''name''' will ____ by (date).

=== New Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== In Camera Session ==
{{Motion
|motion=To move in camera.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Please list how long you believe your topic will take to discuss:
** Name (___ min)
** Name (___ min)

{{Motion
|motion=To move out of camera] discussion.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at __pm.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

[[Category:minutes]]
[[Category:2018-2019 Board minutes]]
[[Category:Templates]]

Board Minutes April 2026

2026-04-14T02:01:05Z

Adam.burgess: /* H.R. & Ops Committee Report */

== Bike Edmonton Board Meeting Minutes for (month)(year) ==

Board meetings are open to Bike Edmonton members and the public.

* Location: ___ & Google Meet
* Start Time: 6:30pm

Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Keith
* Minute-taker: Adam
* Board attendance: Adam, Derek K, Colin, Derek W, Reinier, Cristian, Tom,
* Staff attendance: Alex
* Regrets: Karl, Rebecca, Brad
* Absent:
* Guests: Tom Forbes

== Call to Order ==
* Meeting called to order by Keith at 6:37 pm.

== Logistics for Next Meeting ==
* Date:
* Location:
* Chair:
* Minute-taker:

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this month's agenda, the previous month's minutes), and reports as presented below.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

=== President's Report ===
*Will make sure the 2025 Annual Report gets filed.
*Met with some bike advocates who came from Quebec City.
*May meet with councillor Reed Clark to talk about some bike lanes going into his ward.
*May 7th doing a ride-along with CoE folks on 107th.
*Plans in the works to talk more with the CoE ice and snow ppl.

=== Treasurer's & Finance Committee Report ===
*Alex working on grant tracking.
*Robin is now putting financials directly into a drive for everyone to see.
*Terms of Reference were just sent out.

=== H.R. & Ops Committee Report ===
*LMCC - we're waiting on the staff to do something, we've done everything on our side.

=== Fundraising Committee Report ===
*Colin - We should be getting a Casino Q1 2027!!
*Christian - working with Chris on getting us switched over to Zeffy, and with Coreen and Alex and on switching the website.
*We're starting to look at setting up a Foundation-- it looks like a lot of work, but we'll pick away at it.

=== Advocacy Committee Report ===

=== Governance Committee Report ===

=== Co-directors' Report ===
*Alex - we were approved for 1/2 CSJ positions we applied for, it will be just 9wk x 30h but will help with outreach and events. Bike sale next weekend, we've got about 150 bikes ready to sell. Alex is working with Robyn on numbers for Eco-Trust grant.
*Colin spoke recently with the volunteer with whom there was conflict last year-- the volunteer reached out with regrets and remorse and commitment to suspend disagreements. Volunteer voiced a plan to stay away on days when their mood might not support constructive engagement. Colin relayed this to the codirectors who discussed and relayed to him that further incidents may lead to him being released as a volunteer without further discussions, and that he needs to accept ongoing feedback from the codirectors, and since then the volunteer has been in a few times and has been reasonable.
*There was general agreement from the board that both the volunteer and those giving him another chance are on a very short leash from the board.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
*

'''COMPLETED'''
*
*

=== Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== New Business ==

=== New Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Action Items: '''name''' will ____ by (date).

=== New Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== In Camera Session ==
{{Motion
|motion=To move in camera.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Please list how long you believe your topic will take to discuss:
** Name (___ min)
** Name (___ min)

{{Motion
|motion=To move out of camera] discussion.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at __pm.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

[[Category:minutes]]
[[Category:2018-2019 Board minutes]]
[[Category:Templates]]

Board Minutes April 2026

2026-04-14T02:00:43Z

Adam.burgess: /* H.R. & Ops Committee Report */

== Bike Edmonton Board Meeting Minutes for (month)(year) ==

Board meetings are open to Bike Edmonton members and the public.

* Location: ___ & Google Meet
* Start Time: 6:30pm

Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Keith
* Minute-taker: Adam
* Board attendance: Adam, Derek K, Colin, Derek W, Reinier, Cristian, Tom,
* Staff attendance: Alex
* Regrets: Karl, Rebecca, Brad
* Absent:
* Guests: Tom Forbes

== Call to Order ==
* Meeting called to order by Keith at 6:37 pm.

== Logistics for Next Meeting ==
* Date:
* Location:
* Chair:
* Minute-taker:

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this month's agenda, the previous month's minutes), and reports as presented below.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

=== President's Report ===
*Will make sure the 2025 Annual Report gets filed.
*Met with some bike advocates who came from Quebec City.
*May meet with councillor Reed Clark to talk about some bike lanes going into his ward.
*May 7th doing a ride-along with CoE folks on 107th.
*Plans in the works to talk more with the CoE ice and snow ppl.

=== Treasurer's & Finance Committee Report ===
*Alex working on grant tracking.
*Robin is now putting financials directly into a drive for everyone to see.
*Terms of Reference were just sent out.

=== H.R. & Ops Committee Report ===
*LMCC - we're waiting on the staff to do something.

=== Fundraising Committee Report ===
*Colin - We should be getting a Casino Q1 2027!!
*Christian - working with Chris on getting us switched over to Zeffy, and with Coreen and Alex and on switching the website.
*We're starting to look at setting up a Foundation-- it looks like a lot of work, but we'll pick away at it.

=== Advocacy Committee Report ===

=== Governance Committee Report ===

=== Co-directors' Report ===
*Alex - we were approved for 1/2 CSJ positions we applied for, it will be just 9wk x 30h but will help with outreach and events. Bike sale next weekend, we've got about 150 bikes ready to sell. Alex is working with Robyn on numbers for Eco-Trust grant.
*Colin spoke recently with the volunteer with whom there was conflict last year-- the volunteer reached out with regrets and remorse and commitment to suspend disagreements. Volunteer voiced a plan to stay away on days when their mood might not support constructive engagement. Colin relayed this to the codirectors who discussed and relayed to him that further incidents may lead to him being released as a volunteer without further discussions, and that he needs to accept ongoing feedback from the codirectors, and since then the volunteer has been in a few times and has been reasonable.
*There was general agreement from the board that both the volunteer and those giving him another chance are on a very short leash from the board.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
*

'''COMPLETED'''
*
*

=== Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== New Business ==

=== New Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Action Items: '''name''' will ____ by (date).

=== New Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== In Camera Session ==
{{Motion
|motion=To move in camera.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Please list how long you believe your topic will take to discuss:
** Name (___ min)
** Name (___ min)

{{Motion
|motion=To move out of camera] discussion.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at __pm.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

[[Category:minutes]]
[[Category:2018-2019 Board minutes]]
[[Category:Templates]]

Board Minutes April 2026

2026-04-14T01:58:15Z

Adam.burgess: /* Fundraising Committee Report */

== Bike Edmonton Board Meeting Minutes for (month)(year) ==

Board meetings are open to Bike Edmonton members and the public.

* Location: ___ & Google Meet
* Start Time: 6:30pm

Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Keith
* Minute-taker: Adam
* Board attendance: Adam, Derek K, Colin, Derek W, Reinier, Cristian, Tom,
* Staff attendance: Alex
* Regrets: Karl, Rebecca, Brad
* Absent:
* Guests: Tom Forbes

== Call to Order ==
* Meeting called to order by Keith at 6:37 pm.

== Logistics for Next Meeting ==
* Date:
* Location:
* Chair:
* Minute-taker:

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this month's agenda, the previous month's minutes), and reports as presented below.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

=== President's Report ===
*Will make sure the 2025 Annual Report gets filed.
*Met with some bike advocates who came from Quebec City.
*May meet with councillor Reed Clark to talk about some bike lanes going into his ward.
*May 7th doing a ride-along with CoE folks on 107th.
*Plans in the works to talk more with the CoE ice and snow ppl.

=== Treasurer's & Finance Committee Report ===
*Alex working on grant tracking.
*Robin is now putting financials directly into a drive for everyone to see.
*Terms of Reference were just sent out.

=== H.R. & Ops Committee Report ===

=== Fundraising Committee Report ===
*Colin - We should be getting a Casino Q1 2027!!
*Christian - working with Chris on getting us switched over to Zeffy, and with Coreen and Alex and on switching the website.
*We're starting to look at setting up a Foundation-- it looks like a lot of work, but we'll pick away at it.

=== Advocacy Committee Report ===

=== Governance Committee Report ===

=== Co-directors' Report ===
*Alex - we were approved for 1/2 CSJ positions we applied for, it will be just 9wk x 30h but will help with outreach and events. Bike sale next weekend, we've got about 150 bikes ready to sell. Alex is working with Robyn on numbers for Eco-Trust grant.
*Colin spoke recently with the volunteer with whom there was conflict last year-- the volunteer reached out with regrets and remorse and commitment to suspend disagreements. Volunteer voiced a plan to stay away on days when their mood might not support constructive engagement. Colin relayed this to the codirectors who discussed and relayed to him that further incidents may lead to him being released as a volunteer without further discussions, and that he needs to accept ongoing feedback from the codirectors, and since then the volunteer has been in a few times and has been reasonable.
*There was general agreement from the board that both the volunteer and those giving him another chance are on a very short leash from the board.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
*

'''COMPLETED'''
*
*

=== Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== New Business ==

=== New Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Action Items: '''name''' will ____ by (date).

=== New Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== In Camera Session ==
{{Motion
|motion=To move in camera.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Please list how long you believe your topic will take to discuss:
** Name (___ min)
** Name (___ min)

{{Motion
|motion=To move out of camera] discussion.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at __pm.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

[[Category:minutes]]
[[Category:2018-2019 Board minutes]]
[[Category:Templates]]

Board Minutes April 2026

2026-04-14T01:52:40Z

Adam.burgess: /* Fundraising Committee Report */

== Bike Edmonton Board Meeting Minutes for (month)(year) ==

Board meetings are open to Bike Edmonton members and the public.

* Location: ___ & Google Meet
* Start Time: 6:30pm

Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Keith
* Minute-taker: Adam
* Board attendance: Adam, Derek K, Colin, Derek W, Reinier, Cristian, Tom,
* Staff attendance: Alex
* Regrets: Karl, Rebecca, Brad
* Absent:
* Guests: Tom Forbes

== Call to Order ==
* Meeting called to order by Keith at 6:37 pm.

== Logistics for Next Meeting ==
* Date:
* Location:
* Chair:
* Minute-taker:

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this month's agenda, the previous month's minutes), and reports as presented below.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

=== President's Report ===
*Will make sure the 2025 Annual Report gets filed.
*Met with some bike advocates who came from Quebec City.
*May meet with councillor Reed Clark to talk about some bike lanes going into his ward.
*May 7th doing a ride-along with CoE folks on 107th.
*Plans in the works to talk more with the CoE ice and snow ppl.

=== Treasurer's & Finance Committee Report ===
*Alex working on grant tracking.
*Robin is now putting financials directly into a drive for everyone to see.
*Terms of Reference were just sent out.

=== H.R. & Ops Committee Report ===

=== Fundraising Committee Report ===
*We should be getting a Casino Q1 2027!!

=== Advocacy Committee Report ===

=== Governance Committee Report ===

=== Co-directors' Report ===
*Alex - we were approved for 1/2 CSJ positions we applied for, it will be just 9wk x 30h but will help with outreach and events. Bike sale next weekend, we've got about 150 bikes ready to sell. Alex is working with Robyn on numbers for Eco-Trust grant.
*Colin spoke recently with the volunteer with whom there was conflict last year-- the volunteer reached out with regrets and remorse and commitment to suspend disagreements. Volunteer voiced a plan to stay away on days when their mood might not support constructive engagement. Colin relayed this to the codirectors who discussed and relayed to him that further incidents may lead to him being released as a volunteer without further discussions, and that he needs to accept ongoing feedback from the codirectors, and since then the volunteer has been in a few times and has been reasonable.
*There was general agreement from the board that both the volunteer and those giving him another chance are on a very short leash from the board.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
*

'''COMPLETED'''
*
*

=== Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== New Business ==

=== New Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Action Items: '''name''' will ____ by (date).

=== New Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== In Camera Session ==
{{Motion
|motion=To move in camera.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Please list how long you believe your topic will take to discuss:
** Name (___ min)
** Name (___ min)

{{Motion
|motion=To move out of camera] discussion.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at __pm.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

[[Category:minutes]]
[[Category:2018-2019 Board minutes]]
[[Category:Templates]]

Board Minutes May 2026

2026-04-14T01:46:50Z

Adam.burgess: /* Treasurer's & Finance Committee Report */

Board Minutes May 2026

2026-04-14T01:46:23Z

Board Minutes April 2026

2026-04-14T01:45:45Z

Adam.burgess: /* Treasurer's & Finance Committee Report */

== Bike Edmonton Board Meeting Minutes for (month)(year) ==

Board meetings are open to Bike Edmonton members and the public.

* Location: ___ & Google Meet
* Start Time: 6:30pm

Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Keith
* Minute-taker: Adam
* Board attendance: Adam, Derek K, Colin, Derek W, Reinier, Cristian, Tom,
* Staff attendance: Alex
* Regrets: Karl, Rebecca, Brad
* Absent:
* Guests: Tom Forbes

== Call to Order ==
* Meeting called to order by Keith at 6:37 pm.

== Logistics for Next Meeting ==
* Date:
* Location:
* Chair:
* Minute-taker:

== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
|motion=To approve this month's agenda, the previous month's minutes), and reports as presented below.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

=== President's Report ===
*Will make sure the 2025 Annual Report gets filed.
*Met with some bike advocates who came from Quebec City.
*May meet with councillor Reed Clark to talk about some bike lanes going into his ward.
*May 7th doing a ride-along with CoE folks on 107th.
*Plans in the works to talk more with the CoE ice and snow ppl.

=== Treasurer's & Finance Committee Report ===
*Alex working on grant tracking.
*Robin is now putting financials directly into a drive for everyone to see.
*Terms of Reference were just sent out.

=== H.R. & Ops Committee Report ===

=== Fundraising Committee Report ===
*[Fundraising Committee Report (Month) (Year)]

=== Advocacy Committee Report ===

=== Governance Committee Report ===

=== Co-directors' Report ===
*Alex - we were approved for 1/2 CSJ positions we applied for, it will be just 9wk x 30h but will help with outreach and events. Bike sale next weekend, we've got about 150 bikes ready to sell. Alex is working with Robyn on numbers for Eco-Trust grant.
*Colin spoke recently with the volunteer with whom there was conflict last year-- the volunteer reached out with regrets and remorse and commitment to suspend disagreements. Volunteer voiced a plan to stay away on days when their mood might not support constructive engagement. Colin relayed this to the codirectors who discussed and relayed to him that further incidents may lead to him being released as a volunteer without further discussions, and that he needs to accept ongoing feedback from the codirectors, and since then the volunteer has been in a few times and has been reasonable.
*There was general agreement from the board that both the volunteer and those giving him another chance are on a very short leash from the board.

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
*

'''COMPLETED'''
*
*

=== Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

* Action Items: '''name''' will ____ by (date).

=== Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== New Business ==

=== New Business Item 1 (__ min)===
*
* Discussion notes:
**
**

{{Motion
|motion=
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Action Items: '''name''' will ____ by (date).

=== New Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== In Camera Session ==
{{Motion
|motion=To move in camera.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}
* Please list how long you believe your topic will take to discuss:
** Name (___ min)
** Name (___ min)

{{Motion
|motion=To move out of camera] discussion.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==
{{Motion
|motion=To adjourn the meeting at __pm.
|first=
|second=
|yes=
|no=
|abstain=
|result=
}}

[[Category:minutes]]
[[Category:2018-2019 Board minutes]]
[[Category:Templates]]

Board Minutes April 2026

2026-04-14T01:43:48Z

Adam.burgess: /* President's Report */

Board Minutes April 2026

2026-04-14T01:37:33Z

Adam.burgess: /* Co-directors' Report */

Board Minutes April 2026

2026-04-14T01:13:34Z

Adam.burgess: /* Co-directors' Report */