Bike Edmonton Board Meeting Minutes for June 2022
Board meetings are open to Bike Edmonton members and the public.
- Location: Google Meets
- Start Time: 7 pm
Please RSVP to board@bikeedmonton.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
Attendance
- Meeting Chair: Keith Heslinga
- Minute-taker: Maxine Myre
- Food by: N/A
- Board attendance: Michelle Bourdon, Maxine Myre, Matthew Hoyt, Andi Eng, Byron Vass, Keith Heslinga
- Staff attendance:
- Regrets: John Fuller
- Absent:
- Guests: Shelley Williams, Joe Kerr, Colin Margetts, Michael Steele, Phillip Merry, Dave Segatto
Call to Order
- Meeting called to order by Keith at 7:05 pm.
Logistics for Next Meeting
- Date: Monday, September 12, 2022; 7pm
- Location: Google Meet
- Chair: Andi Eng
- Minute-taker:
- Food by: N/A
Announcements
Approval of Agenda
MOTION
To approve this August agenda.
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Moved:
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Keith
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Seconded:
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Matt
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Approval of July 2022 Minutes
MOTION
To approve Minutes from July board meeting.
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Moved:
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Matt
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Seconded:
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Byron
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Reports (25 min)
President's Report (Andi - 5 min)
- [ Acting President's Report August 2022]
- [ Executive Committee Report August 2022]
- Verbal Report:
- Attended Staff meetings
- Continue to operate with a "Keeping the Lights On" goal
- KTLO activities: Payroll and Utilities
- Executive Committee:
- Currently working through all applications and have a long list
- Civil Society Grant - the Committee has approved to move forward with this application. Award announcements will be in Spring 2023, with the program starting in Summer 2023.
- Bargaining Committee is working with Staff and CUPE to determine a date for negotiations to commence.
Treasurer's Report (Byron - 5 min)
- [ Treasurer's Report Aug 2022]
Verbal Report:
- We now have a second signing authority (Andi) and we are now able to make payments and sign cheques.
- Still working on getting access to the credit card statements, as we need some verification from past authorized users.
- CAFT is still being sorted out
- Actively working with Robin to get a financial report that is accessible for Sept board meeting
Finance Committee Report (Byron - 5 min)
- [ Finance Committee Report Aug 2022]
- This committee has not met as it is without quorum until John's return in September
Advocacy and Outreach Committee Report (Keith - 2 Min)
- [ Advocacy and Outreach Committee August 2022]
Verbal Report:
- Committee did not meet last month
- A letter has gone out to the members of the Society to invite them to this meeting and shared the ED position posting
- Getting ready for AGM in October and transition to the next board in November
MOTION
To receive these reports as delivered above.
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Moved:
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Matt
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Seconded:
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Byron
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Current & Completed Business
Updates on Action Items From Previous Meeting (5 min)
EDI Workshop - Tabled
Google Drive backup - Tabled
Utility Plans Update - Andi (3 min)
- We have signed contracts with Park Power for our electricity ($0.082/KwH at South, $0.089/KwH at Downtown) at both shops and Enmax for our gas at the South shop.
- This was approved through the Exec Committee
Collective Bargaining Update - Andi (5 Min)
- Everyone is busy (both us and CUPE) and the lead negotiator for CUPE is on vacation until the end of August
- From Matt: We have not started negotiations yet, but we have requested dates from CUPE
ED Recruitment Update - Shelley (5 Min)
- We have gone through all the applications and categorized them into three categories and we will need to decide as a committee as to who to interview. Shelley will call the candidates in the first folder and ask a few preliminary questions to determine interest; then we will move ahead with interviews. Currently it looks like we will be interviewing at least 5 people. This will be done within the next couple of weeks.
Membership Communications Update - Keith and Max (2 min)
- This communication went out
AGM Planning
- AGM is scheduled for October 23, 2022
- Keith has stepped forward to Chair the Ad Hoc committee for AGM Planning
- Decision needs to be made as to whether we want this to be in person, virtual, or hybrid
- everyone who is a Committee Chair will need to have their annual reports prepared for this
MOTION
Tot select Keith as the chair of the Ad Hoc AGM Planning Committee
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Moved:
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Michelle
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Seconded:
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Byron
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New Business
Board Recruitment and Candidate Introductions (15 min)
Each guest will be given a few minutes to introduce themselves.
- Colin Margetts: Has been a shop volunteer since 2015
- Joe Kerr: Has experience on non-profit boards, has time to help out, has an interest in advocacy, and has experience as a volunteer bike mechanic at the U of C
- Mike Steele: Not looking to join the board, but has applied for the Executive Director position; Currently works for the Edmonton Ultimate Association; biking has helped with his mental health; follows Bike Edmonton on social media
In Camera Session
MOTION
To move in camera with Shelley Williams as guest
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Moved:
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Keith
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Seconded:
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Byron
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MOTION
To move out of in camera discussion.
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Moved:
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Matt
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Seconded:
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Keith
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Aye
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No
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Abstain
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Expression error: Unexpected < operator.
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Adjournment
MOTION
To adjourn the meeting at 8:52 pm.
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Moved:
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Keith
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Seconded:
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Andi
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